how to write a cover letter for fellowship

A Compelling Cover Letter for a Fellowship Position

Winning a fellowship is a huge accomplishment, whether from your university or from an outside source. Because they are so highly competitive, students can place such an achievement on their resumes/CVs, later on, will always have an edge.

Applying for a fellowship is much like applying for a job. You will need a strong resume that is accompanied by a cover letter. That cover letter for a fellowship is a critical piece of your application packet because it is your personal introduction and encapsulation of your major achievements during your academic career thus far. 

As well, you want to show that you have clear career goals and how this fellowship will help in their achievement. To help with this, we have included a sample letter and some writing tips.

Cover Letter Sample For Fellowship in .docx Format

Here is a sample cover letter from a student who is seeking a fellowship to undertake a special project through an academic department at their university.

Download example (Word version)

Cover Letter Example For Fellowship – Plain Text

Dear Selection Committee Members,

My name is Elaine Ninja and I am writing to apply for a research fellowship from The Social Justice Foundation. I learned about this fellowship opportunity from Dr. Grant Mason, as he and I were discussing my upcoming sabbatical. It is my hope that you will find the project I am planning valuable enough to provide me with the fellowship that I am requesting. 

I am currently taking a sabbatical from my positions as a civil rights attorney and instructor at Wellburgh university in order to pursue a year-long social justice project. During this time, I will be partnering with Dr. Mason to create a legal advocacy program for at-risk populations who are unfairly targeted for punitive civil and other non-criminal legal actions. We will specifically focus on eviction actions and unfair employment actions. 

I am pursuing this, because my final research project as a law student at Wellburgh showed that minorities, members of the LGBTQ community, single parents, and the disabled are often targeted by punitive and retaliatory legal action by employers, landlords, and other entities. These actions are often taken after the target has taken some action to report illegal behavior or protect their rights. This project will establish a legal advocacy program to help those who are impacted respond to such actions.

My intention is to use the funds provided to cover my expenses during this undertaking. However, I will supplement any rewards received with a small monthly stipend I receive for teaching two undergraduate courses.

I have attached my CV, two letters of recommendation, and a more detailed description of this project. Please contact me with any questions. 

Thank you for considering me for this tremendous opportunity.

Regards, Elaine Ninja

Fellowship Cover Letter Writing Tips

It’s no secret that academic jobs and fellowships in particular are highly competitive. Nature Magazine reports that most early-career researchers need to file at least 15 applications to land a single offer. Moreover, job seekers who submit more applications end up getting a higher number of on-site interviews. What this data means for you is that you’d have to get a good dozen of customized cover letters ready. Below are several actionable tips to help you churn out those sample fellowship cover letters with high confidence! 

Review The Requirements

While many grants and scholarships are intended for a wide range of students, that’s not the case with a fellowship. These are often rewarded to students or other academic professionals who are pursuing very specific academic or research goals. In the case of the example above, the applicant is conducting a project with the support of their university and employer. 

The best way to be sure you qualify is to read the materials associated with the fellowship and get to know the purpose of the organization offering the award. This way you only go after options that you have a high chance of receiving.

Be Detailed-Oriented

Your CV and transcripts will only show what you have done so far. You are pursuing the fellowship to achieve future goals. This is your chance to introduce these goals and explain your intentions. Thus your letter should contain enough detail to help the reader fully understand your plans and concrete steps you intend to take to lead the project to successful completion. 

Write as a Colleague, Not a Student

If you are applying for a fellowship, you are a degreed professional. Chances are you work in the field and may be in charge of undergraduate students in your department even if you are just a postdoctoral employee . You have established your competence in your academic discipline and should write your cover letter accordingly. Be confident in the value of your research and academic pursuits. Refer to yourself using proper titles. Show respect and gratitude for consideration, but don’t fawn. Avoid seeming as if you are asking for permission to pursue your planned course of action.

Final Tip: Show a Community Benefit

While there is nothing wrong with pursuing graduate education for career purposes, consider the perspective of the selection committee. In many cases, this group consists of individuals with a stake in your field, the university, and the community at large. They want to know that funding you is something that will be worthwhile to them and their goals. Use your letter to show how your education or research will be helpful to your school, local community, or your colleagues.

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10 Cover Letter Tips for Residents and Fellows

Thanks to the digital revolution, the way we search for jobs has changed drastically over the years, and that’s good news for residents and fellows. But one crucial element of job-hunting has not changed, and that’s the need for a well-written, engaging cover letter that grabs the attention of the person reading it.

Whether you’re working with a recruiter or contacting employers directly, your cover letter—electronic or printed—can mean the difference between scoring an interview or being promptly relegated to the “no way” pile.

Here are some of our favorite tips for writing a healthcare cover letter that helps you stand out (in a good way).

1. Address Your Cover Letter to a Real Person

Take the time to find out the name of the healthcare recruiter or hiring manager who will be reading your letter.

You might do this by tapping into your network, searching by the email address (if one is provided), or contacting the organization directly. Never address your letter “To whom it may concern.”

2. Watch the Length

Respect the time of the hiring manager by keeping your cover letter short. A well-written, direct, and concise letter of a few paragraphs is ideal. A cover letter should never be more than a page long.

3. Write a Personalized Cover Letter for Each Job Application

Your cover letter should demonstrate your unique interest in the position, so make sure you craft a personalized letter for each posting.

How has your experience as a medical student, resident, and/or fellow helped prepare you for this specific role? Show how your qualifications align with their job requirements.

4. Do Your Research

Conduct research about the hospital or medical practice by talking to your network, looking in the news or press releases section of their website, and browsing their social media accounts.

Learn about recent developments within the organization and include that in the cover letter if it’s relevant. This is an ideal way to convey to the hiring manager that you’re familiar with their mission, values, and culture.

5. Tell a Story

Your story should be something that makes you stand out. If you’re seeking your first job after your residency or fellowship, you can discuss things like what inspired you to become a doctor or why you’re passionate about your specialty.

You could also share a story about an important challenge or achievement in medical school, your residency, or your fellowship, particularly as it relates to the position you’re applying for.

6. Don’t Mention Salary

Unless the job posting specifically asks you to reveal your salary or benefits requirements in the letter, don’t bring it up at all—yet. With physician unemployment so low and healthcare recruiters struggling to find qualified candidates to fill positions, you’ll want to keep your options open, if possible, and wait until the salary negotiation stage.

7. Market Yourself as a Long-Term Employee

As the healthcare industry begins to shift toward value-based care, employers are looking for team members who are committed to their long-term goals and growth. So unless you’re seeking a locum tenens job, you’ll want to show your desire to stick around.

One way to do this is by highlighting your desire to be in that particular city, state, or region. If you have family nearby or grew up in the area, make sure to mention that—it can help them understand your commitment to the job and the community.

8. Enhance or Clarify Your Resume or CV—Don’t Repeat It

Your cover letter is an opportunity to showcase who you are beyond the details of your CV. It shouldn’t be an exhaustive, play-by-play summary of the information that’s already in that document.

Use your cover letter to highlight skills that you would bring to the role, such as empathy, communication, and leadership. Share details about relevant knowledge you acquired during your residency or fellowship, such as proficiency in billing and coding. And if you have gaps in your education or work history, you can explain those in your cover letter.

9. Proofread … and Proofread Again

Simple typos are unprofessional, so read it over several times, then ask someone you trust to be a second set of eyes. A colleague, mentor, or program director can be an excellent resource for proofreading and providing feedback.

10. Always Include a Cover Letter

Even if it’s not required, always send a cover letter or note with your application materials. It can help set you apart from the mass of other residents or fellows applying for the position. It’s a chance to showcase your communication skills, attention to detail, and enthusiasm for the role.

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Physician Cover Letters: Why Writing a Good One Is As Important As Ever

Career resources content posted on NEJM CareerCenter is produced by freelance health care writers as an advertising service of NEJM Group, a division of the Massachusetts Medical Society and should not be construed as coming from, or representing the views of, the New England Journal of Medicine , NEJM Group, or the Massachusetts Medical Society

Physicians seeking a practice opportunity might think of the cover letter as an old-fashioned, generally unimportant component of their application for or expression of interest in a position, but that is not the case. In this digital age of clipped, often rapid-fire communications, the cover letter has become more important than ever because it offers a way to differentiate the physician from other candidates. It provides a vehicle for sharing personal and professional information that might be important to prospective employers but doesn’t quite fit in the CV. The cover letter should be brief, well written, professional and positive in tone, and absolutely error-free. It should also give the recipient the sense that the physician has researched the opportunity or organization before writing the letter.

By Bonnie Darves

When a physician encounters the seemingly perfect practice opportunity — with a mid-sized group in their hometown that is affiliated with a health system that has an excellent reputation — it’s tempting to quickly compose the requested cover letter to accompany her CV and send it off.

Yes, it is smart to express interest in a desirable position as soon as possible, but it’s not prudent to view the cover letter as a mere formality. Today, when so much communication between physicians and recruiters or prospective employers is electronic — in either brief email responses or via online forms — the cover letter has become increasingly important. Here’s why: The carefully crafted letter offers an opportunity to differentiate the resident or fellow from other physicians who respond, and a chance to demonstrate highly personalized interest in the position.

“The cover letter’s value is certainly not decreasing in the digital age. Because it is usually the second contact physicians have with an organization, it is very important,” said James Tysinger, PhD, vice chair for professional development in the University of Texas Health Science Center department of family and community medicine in San Antonio. “It is your opportunity to include something about who you are, and to provide information that won’t be in your CV about why the position and the geographic location interest you.” For the resident seeking a fellowship, the letter is the ideal vehicle to convey to the program director that the physician has researched the program’s focus and reputation, he added.

Longtime recruiter Regina Levison, president of the national firm Levison Search Associates, agrees that the geographic preference statement is a vital piece of information that should appear early in the letter. “The geographic ‘connection’ to the opportunity’s location is the most important message you can include — whether it’s because you grew up there, have relatives in the region, or simply have always dreamed of living or working there,” Ms. Levison said. “Health care organizations today are not just recruiting to fill a specific opportunity; they are recruiting for retention.” As the health care delivery system changes to incorporate accountable care organizations and quality focused reimbursement, organizations are seeking physicians who will “stay around” to help meet long-term organizational objectives.

Craig Fowler, president of the National Association of Physician Recruiters (NAPR), and vice president of recruiting and training for Pinnacle Health Group in Atlanta, urges residents to include at least an introductory cover letter or note with their CV, even when it’s not requested. In his experience, 8 out of 10 physicians who express initial interest in a position don’t take the effort to write a letter unless asked.

“The cover letter really is a differentiator, and even though a recruiter will always look at your CV first, the letter is nice to have. I often feel that it gives me a sense of the physician — a good letter can make the physician come to life,” Mr. Fowler said. He enjoys, for example, learning about the physician’s personal interests and family, in addition to what he seeks in a practice opportunity.

Peter Cebulka, director of recruiting development for the national firm Merritt Hawkins, agrees that the cover letter can provide information that isn’t appropriate in a CV but could be important to a hiring organization. “The letter gives you a chance to talk about your professional goals, or why you’re committed to a particular area or practice setting,” Mr. Cebulka said. It can also highlight something compelling about the physician’s residency program that the recipient might not know.

If there are gaps in the CV that are not sensitive in nature, and therefore don’t require a phone conversation, that information should be included in the letter. “It’s important to briefly explain gaps because your application might be passed over if you don’t,” Mr. Fowler said.

Jim Stone, co-founder and president of The Medicus Firm, a national physician search company, offers helpful guidance on incorporating a career objective in the cover letter. “You may want to include a career objective or job search goals, but be careful not to be too specific or you may rule yourself out of consideration,” he advised. “Therefore, if there is one goal that really sums up your search, or some objective that is a must-have for you under any circumstances, it would be okay to include that.”

On another note, Mr. Stone urges physicians to include brief examples of any soft skills, such as communication, teamwork, technological aptitude, leadership, or problem solving.

Format and structure: short and targeted works While there are no rules per se about a cover letter’s length or content, there are general guidelines for what works best and is likely to be well received. (See “Cover letters: What to do, what to avoid” section at the end of this article.) Dr. Tysinger, who counsels residents and practicing physicians on preparing CVs and cover letters, and frequently presents on the topic, recommends a single-page, three-paragraph format delivered in a professional, business letter layout, in simple language. Following is his basic guidance on the letter’s structure:

• First paragraph: Introduce yourself and state why you are writing — whether that is to be considered for a specific position, to express general interest in joining the organization, or the recommendation of a colleague.
• Second paragraph: Provide brief details about yourself and why you are interested in the opportunity and the location. Note any professional connections to the opportunity or organization, and any special skills or interests, such as management or teaching.
• Third paragraph: Thank the recipient for the opportunity to apply and for reviewing your CV, and end the letter with a statement indicating that you look forward to hearing from the recipient soon.

Other sources agreed that cover letters should not exceed one page, unless special circumstances dictate an extra paragraph or two. In that case, a two-page letter is acceptable. Ms. Levison advised briefly summarizing education and training in the second paragraph, and if it’s the physician’s first opportunity search, stating briefly why he became a physician.

It’s best to avoid going into extensive detail about personal interests or extracurricular pursuits. That could give the recipient the impression that the physician is more concerned about lifestyle than medical practice.

Professional tone, error-free content are musts It should go without saying that the cover letter must be professionally written and free of spelling or grammatical errors, but unfortunately, that’s not always the case. All of the recruiters interviewed for this article have received cover letters that are poorly written or, in some cases, replete with misspellings; all agreed that an error-riddled letter could prevent its writer from being considered for an opportunity regardless of her or his qualifications.

Of course, word processing programs include spell-checkers and, usually, some grammar-checking functionality. That’s helpful, but it isn’t sufficient vetting to ensure the letter is in excellent shape. Because of the letter’s potential importance, physicians should have several trusted individuals — on the professional and personal side — review the document, including a professional editor, if warranted. “If writing isn’t your strong suit, or English isn’t your first language, do get professional advice before you finalize the letter,” Mr. Cebulka recommends.

Ms. Levinson offers pointed advice regarding double-checking for errors. “Are there any typos or mistakes that would make the new organization question your ability to keep accurate records?” she said. It’s worth noting that some recruiting firms offer assistance with cover letter writing, but it’s best not to count on that service.

Striking the right tone in the cover letter can be somewhat challenging when the resident doesn’t have a good sense of the organization offering the opportunity. Some hospitals or groups are very formal, and therefore expect to receive formal communication. Others might be somewhat casual, from the standpoint of their culture, and therefore less inclined to bring in a physician who comes across as stiff, even if she isn’t. For these reasons, it’s smart to research the hiring entity to the extent possible before finishing the letter. The group’s website or the health system’s physician portal are good starting places to gauge the culture, but a discussion with a physician who practices there, happily, also can be helpful.

Ideally, the letter’s tone should be professional but friendly, and should sound like its writer, and not like a cookie-cutter form letter. “The letter should be professional and warm, and the tone should also reflect how you would communicate with patients and staff,” Ms. Levison said.

“A little colloquialism is OK, if it shows your personality,” Mr. Fowler maintains, provided the overall tone remains professional.

The sources concurred that the cover letter is not the forum for including a laundry list of the physician’s position parameters, or for negotiating compensation or other potential contract terms. Physicians in a highly recruited specialty might mention required equipment or infrastructure, if the lack of those items would preclude further discussion. But for the most part, those specifics should be left for an on-site interview.

“If the parameter is a potential deal-breaker, you can mention it, but avoid sounding inflexible,” Mr. Cebulka advised. That means not setting limits on the amount of call, or number of night shifts or weekends, for example. Those details can be discussed and possibly negotiated later.

Very important parameters should, however, be provided to the recruiter outside the context of the cover letter if such detail is requested. That’s especially important if the recruiter will introduce the physician to multiple opportunities.

“If you’re in a highly recruited specialty, there will be plenty of opportunities. But it’s helpful for recruiters to know what you’re absolutely looking for, so that you don’t waste your time or theirs,” Mr. Cebulka said.

Cover letters: What to do, what to avoid The sources who contributed to this article offered these additional tips on what physicians should do, or not do, when they craft their cover letters.

• Address the cover letter to an individual physician, practice administrator, recruiter, or other individual as the situation warrants, and not “to whom it may concern.”
• Be upbeat and positive. Ensure that the letter’s tone reflects your excitement about medicine, and that it reflects the way you would speak in an in-person interview.
• Include letters of reference with the cover letter if you’re looking for a fellowship or are formally applying for a specific position.
• Close the letter with a call to action if it’s an ideal opportunity (and likely a popular one). Let the recipient know that you will call in a few days to follow up, and indicate when you would be available to meet in person. It doesn’t hurt to state the best ways to reach you.
• Don’t sound desperate or beg for the job, even if it’s the perfect opportunity or you are worried about securing a position.
• Steer clear of “selling” yourself or making claims about why you would be the absolute best candidate. Instead, let your credentials and references make the case for you.
• Avoid sarcasm in any context, and generally steer clear of humor, unless you know the person to whom the letter is addressed very well.
• Don’t disparage individuals, programs, or institutions if you have had a negative experience somewhere — regardless of the reason.

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How to write a cover letter for a fellowship.

Graduate and postgraduate students often must pursue a fellowship for financial support to conduct their research or to complete training or internships necessary for school and their career. A cover letter is typically the first thing the recipient reads in your fellowship application, so it needs to be convincing and well-written.

Start a new document on your computer and choose a cover letter template if one is available. Make a header that includes your name (in larger and bolder font), followed by your address, phone number, email address and website (if applicable).

Type a formal salutation that addresses the recipient by name. This may mean you have to do extra research to find out who will be considering your letter and application. It is considered bad form to open a cover letter with a generic salutation, and your goal is to establish a personal connection with the individual who will be deciding on whether or not to grant your fellowship.

Type two to three sentences for the first paragraph to explain who you are, which university or organization you are a student or member of and what type of fellowship you are applying for.

Type five to seven sentences as your middle paragraph. This section should explain the work your or your organization is performing, its purpose and its benefits, and a short history of the work you have accomplished so far. In a polite but direct tone, provide a budget estimate of how much you will need granted in your fellowship to cover program costs as well as living expenses. Also provide information about your living situation, including housing, transportation and location. Explain that a more thorough summary of your project is contained in your fellowship proposal.

Type two to four sentences as your closing paragraph. Indicate that your resume (if required) and fellowship proposal are enclosed, and specify the method with which you would prefer to be contacted to discuss the opportunity further. Thank the recipient for his consideration and time.

• Be clear in explaining your needs, but in a polite tone that cannot be taken as desperate. It is important that your fellowship cover letter convince the recipient of your responsibility and professionalism.

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Kara Page has been a freelance writer and editor since 2007. She maintains several blogs on travel, music, food and more. She is also a contributing writer for Suite101 and has articles published on eHow and Answerbag. Page holds a Bachelor of Music Education degree from the University of North Texas.

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How to Apply for a Fellowship

Residents & fellows.

Find useful tips and learn more about applying for fellowship positions. View a list of fellowship opportunities on the Fellowship Directory .

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• Clinical Neurophysiology Fellowship FAQ
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FROM ONE TRAINEE TO ANOTHER: HOW TO APPLY FOR FELLOWSHIP

• Start Early:  Check program websites for vacancies and requirements for the application process. Make contact with programs toward the end of your PGY2 year, and no later than October/November of your PGY3 year. Look on the AAN Fellowships Page, individual program websites, such as FREIDA and other websites. Remember, since fellowship positions and availability are constantly changing, do not rely on information on these sites alone. Always contact the program you are interested in.
• Think About Your Career Goals:  Why a fellowship? What specialty? Is this the right area and/or lifestyle for me? Compare specialties. Speak to people across multiple specialties. Keep your options open. Make time to reflect and decide your priorities.
• Get Informed:  Consider the job market of your specialty, check out geographical areas, talk to other applicants or previous fellows, speak to your mentors (very important!), obtain input from professors. Where is the field going and where will it be when you are done training? In general, the application process varies widely based on the fellowship to which you're applying (e.g., neurocritical care now follows a match system).
• Draft a Timeline:  Create a timeline of when to submit applications and prepare for interviews. The budget for travel. If you are going to need to arrange for time off work or clinical coverage while you are at interviews, do this early.
• Relax:  Don't panic. The vast majority of program graduates have found fellowships that have suited their needs well.
• Organize:  Prepare a list of questions, organize your certificates with all dates, be prepared for the application process in advance, have a portfolio available, use one email address for all applications. (Tip: Use your university address rather than personal email.)
• Draft Your Personal Statement:  Personal statements should be one page or less. Be enthusiastic, communicate through your words. Get help with proofreading (by at least two people), especially if English is not your first language.
• Recommendation Letters:  Obtain strong letters that are well-written. You need to sell yourself and be competitive.
• Research Experience:  Whether publications or presentations, be able to demonstrate the significance of your work, be knowledgeable on your research topic, how your research will make an impact. Get excited about your research and think about how you want to continue research through Fellowship and beyond.
• Application:  List community service projects, write clearly and demonstrate the spectrum of your academic record. List all pertinent accomplishments.
• Interview/Selection Process:  Clinical performance, rotation evaluations, and interpersonal skills are important, as well as the reputation of your program, involvement in research, and medical knowledge (e.g., USMLE). Be prepared for questions (why are you different, why this field, this particular program, your weaknesses, where do you see yourself in 5-10 years?). Be confident. Ask your own questions. Eye contact and professionalism are important. Plan to arrive at least 15 minutes early, plan your route the day before and allow time for travel delays and mishaps.
• Keep in Contact:  Send thank you notes, maintain follow-up, listen for vacancies or announcements, consistently check and re-check websites.
• Maintain Perspective:  Stressful situations can blur your goals and/or perspective. Strategize early - you may have to make difficult decisions to make when the offers start rolling in!

Cover Letter Advice & Samples

Cover letter advice and samples.

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• Draft your cover letter knowing it is your first writing sample.
• Understand that a cover letter should persuade the reader.
• Use the cover letter to “connect the dots” of your experiences.
• Resist the temptation to restate your resume.
• Keep your cover letter to one page.
• Use the font style and point size that match your resume.
• Remember that the reader is busy: less is more.
• Ensure your cover letter is error free.

Cover Letter Construction

Address block and salutation.

• Address the cover letter to an actual person.
• Research websites or call employer to determine recipient’s name.
• If you cannot find the name of a hiring contact, address your letter to the head of the unit, department, or office.
• While this is the least-preferred option, you may address your letter to “Dear Hiring Committee” if you cannot locate the name of an actual person.
• For firms, address your letter to the recruiting director. For larger firms, contact information for recruiting directors is available at www.nalpdirectory.com in the Basic Information section.
• In the salutation, include the recipient’s title and last name (e.g., “Dear Ms. Raintree”) or write the recipient’s entire name (e.g., “Dear Jamie Morales”).

Paragraph One

• Tell the employer who you are and what you are seeking.
• Highlight (past, present, and future) geographic connections.
• Indicate if you have talked to students/faculty/friends/alumni who speak highly of the organization.

Paragraph Two

• Show that you understand the employer’s mission/practice, the work its attorneys do, and the clients it serves.
• Demonstrate your proven interest in and connection to that mission/practice, work, and clients.

Paragraph Three

• Describe skills you will contribute to support that mission/practice, work, and clients.
• Provide evidence from your experiences and coursework.

Paragraph Four

• List the documents included with the letter.
• Tell the employer how to get in touch with you by email, telephone, and mail.
• Convey your availability for a conversation, mentioning upcoming trips to the area.
• Thank the employer for considering you.
• Mention availability of Yale summer funding, if applicable.
• Optional: Promise that you will follow up in a few weeks if you think the employer would appreciate the diligence.

Sample Cover Letters (PDF)

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How to Write a Good Cover Letter for a Research Position

Writing a cover letter can be intimidating, but it doesn’t have to be!

Some people believe cover letters are a science. Others seem to think they are more akin to black magic. Regardless of how you feel about cover letters, they are one of the most important parts of the job application process. Your resume or CV may get you an interview, but a good cover letter is what ensures that the hiring manager reads your resume in the first place.

Writing a cover letter for any job is important, but the art of writing a good cover letter for a research position can make or break your application. While writing a cover letter for a research position, you have to walk a fine line of proving your expertise and passion while limiting jargon and dense language.

In this post, we will explain cover letter writing basics, and then dive into how to write a research specific cover letter with examples of both good and bad practices.

What Is A Cover Letter and Why Do Cover Letters Matter?

A cover letter is your opportunity to tell a story and connect the dots of your resume. Resumes and curriculum vitae (CVs) are often cold and static—they don’t show any sort of character that will give companies a hint about if you will fit in with their culture. 

Your cover letter gives you the chance to demonstrate that you are an interesting, qualified, and intelligent person. Without proving that you are worth the time to interview, a company or research organization will set your application in the rejection pile without giving it a second look. 

So, what is a cover letter, exactly? It is an explanation (written out in paragraph form) of what you can bring to the company that goes beyond the information in your resume. Cover letters give a company a glimpse into the qualities that will make you the ideal candidate for their opening. 

Note that a cover letter is not the same as a letter of intent. A cover letter is written for a specific job opening. For example, if I got an email saying that the University of Colorado was looking for a tenure track faculty member to teach GEO 1001, and I chose to apply, I would write a cover letter. 

A letter of intent, however, is written regardless of the job opening. It is intended to express an interest in working at a particular company or with a particular group. The goal of a letter of intent is to demonstrate your interest in the company (or whatever type of group you are appealing to) and illustrate that you are willing to work with them in whatever capacity they feel is best. 

For example, if I loved the clothing company, Patagonia and wanted to work there, I could write a letter of intent. They may have an opening for a sales floor associate, but after reading my application and letter of intent, decide I would be better suited to a design position. Or, they may not have any positions open at all, but choose to keep my resume on hand for the next time they do. 

Most organizations want a cover letter, not a letter of intent, so it is important to make sure your cover letter caters to the specifics of the job posting. A cover letter should also demonstrate why you want to work at the company, but it should be primarily focused on why you can do the job better than any of the other applicants.

How to Write a Good Cover Letter: The Basics 

Writing a cover letter isn’t hard. Writing a good cover letter, a cover letter that will encourage a hiring manager to look at your application and schedule an interview, is more difficult (but certainly not impossible). Below, we will go over each of the important parts of a cover letter: the salutation, introduction, body, and conclusion, as well as some other best practices.

How to Write a Good Cover Letter Salutation

Don’t start with “Dear Sir/Ma’am” (or any iteration of a vague greeting, including “to whom it may concern”). Avoiding vague greetings is the oldest trick in the book, but it still holds a lot of weight. Starting a cover letter with the above phrase is pretty much stamping “I didn’t bother to research this company at all because I am sending out a million generic cover letters” across your application. It doesn’t look good. 

The best practice is to do your research and use your connections to find a name. “Dear Joe McGlinchy” means a lot more than “Dear Hiring Manager.” LinkedIn is a great tool for this—you can look up the company, then look through the employees until you find someone that seems like they hire for the relevant department. 

The most important thing about the salutation is to address a real human. By selecting someone in the company, you’ve demonstrated that you’ve done some research and are actually interested in this company specifically. Generic greetings aren’t eye-catching and don’t do well.

How to Write a Good Cover Letter Introduction

Once you’ve addressed your cover letter to a real human being, you need a powerful introduction to prove that this cover letter is worth the time it will take to read. This means that you need a hook. 

Your first sentence needs to be a strong starter, something to encourage the hiring manager not only to continue reading the cover letter, but to look at your application as well. If you have a contact in the company, you should mention them in the first sentence. Something along the lines of “my friend, Amanda Rice (UX/UI manager), suggested I apply for the natural language processing expert position after we worked together on a highly successful independent project.” 

The example above uses a few techniques. The name drop is good, but that only works if you actually have a connection in the company. Beyond that, this example has two strengths. First, it states the name of the position. This is important because hiring managers can be hiring for several different positions at a time, and by immediately clarifying which position you are applying for, you make their job a little bit easier.  Next, this sentence introduces concrete skills that apply to the job. That is a good way to start because it begins leading into the body, where you will go into depth about how exactly your experience and skills make you perfect for the job. 

Another technique for a strong lead-in to a cover letter is to begin with an applicable personal experience or anecdote. This attracts more attention than stereotypical intros (like the example above), but you have to be careful to get to the point quickly. Give yourself one or two sentences to tell the story and prove your point before you dive into your skills and the main body of the cover letter.

A more standard technique for introductions is simply expressing excitement. No matter how you choose to start, you want to demonstrate that you are eager about the position, and there is no easier way to do that than just saying it. This could take the form of “When I saw the description for X job on LinkedIn, I was thrilled: it is the perfect job for my Y skills and Z experience.” This option is simple and to-the-point, which can be refreshing for time-crunched hiring managers. 

Since we’ve provided a few good examples, we will offer a bad example, so you can compare and contrast. Don’t write anything along the line of: “My name is John Doe, and I am writing to express my interest in the open position at your company.” 

There are a few issues here. First, they can probably figure out your name. You don’t need that to be in the first sentence (or any of the sentences—the closing is an obvious enough spot). Next, “the open position” and “your company” are too generic. That sounds like the same cover letter you sent to every single employer in a hundred mile radius. Give the specifics! Finally, try to start with a little more spice. Add in some personality, something to keep the hiring manager reading. If you bore them to death in the first line, they aren’t going to look over your resume and application with the attention they deserve. 

How to Write a Good Cover Letter Body

So, you’ve addressed a real human being, and you’ve snagged their attention with a killer opening line. What next? Well, you have to hold on to that attention by writing an engaging and informative cover letter body. 

The body of a cover letter is the core of the important information you want to transmit. The introduction’s job was to snag the attention of the hiring manager. The body’s job is to sell them on your skills.  There are a few formatting things to be aware of before we start talking about what content belongs in the body of the cover letter. First, keep the company culture and standards in mind when picking a format. For example, if I want to work for a tech startup that is known for its wit and company culture, I can probably get away with using a bulleted list or another informal format. However, if I am applying to a respected research institution, using a standard five paragraph format is best. 

In addition, the cover letter should not be longer than a page. Hiring managers are busy people. They may have hundreds of resumes to read, so they don’t need a three page essay per person. A full page is plenty, and many hiring managers report finding three hundred words or less to be the idea length. Just to put that into context, the text from here to the “How to Write a Good Cover Letter Body” header below is about perfect, length-wise. 

Now, on to the more important part: the content. A cover letter should work in tandem with a resume. If you have a list of job experiences on your resume, don’t list them again in the cover letter. Use the valuable space in the cover letter to give examples about how you have applied your skills and experience. 

For example, if I have worked as a barista, I wouldn’t just say “I have worked as a barista at Generic Cafe.” The hiring manager could learn that from my resume. Instead, I could say “Working as a barista at Generic Cafe taught me to operate under pressure without feeling flustered. Once…” I would go on to recount a short story that illustrated my ability to work well under pressure. It is important that the stories and details you choose to include are directly related to the specific job. Don’t ramble or add anything that isn’t obviously connected. Use the job description as a tool—if it mentions a certain skill a few times, make sure to include it!

If you can match the voice and tone of your cover letter to the voice of the company, that usually earns you extra points. If, in their communications, they use wit, feel free to include it in your letter as well. If they are dry, to the point, and serious, cracking jokes is not the best technique.

A Few Don’ts of Writing a Cover Letter Body   

There are a few simple “don’ts” in cover letter writing. Do not: 

• Bad: I am smart, dedicated, determined, and funny.
• Better: When I was working at Tech Company, I designed and created an entirely new workflow that cut the product delivery time in half. 
• Bad: When I was seven, I really loved the monkeys at the zoo. This demonstrates my fun-loving nature. 
• Better: While working for This Company, I realized I was far more productive if I was light-hearted. I became known as the person to turn to in my unit when my coworkers needed a boost, and as my team adopted my ideology, we exceeded our sales goals by 200%. 
• Bad: I would love this job because it would propel me to the next stage of my career.
• Better: With my decade of industry experience communicating with engineers and clients, I am the right person to manage X team. 
• Bad: I know I’m not the most qualified candidate for this job, but…
• Better: I can apply my years of experience as an X to this position, using my skills in Y and Z to… 
• Bad: I am a thirty year old white woman from Denver…
• Better: I have extensive experience managing diverse international teams, as illustrated by the time I…  

The most important part of the cover letter is the body. Sell your skills by telling stories, but walk the razor’s edge between saying too much and not enough. When in doubt, lean towards not enough—it is better for the hiring manager to call you in for an interview to learn more than to bore them.

How to Write a Good Cover Letter Conclusion

 The last lines of a cover letter are extremely important. Until you can meet in-person for an interview, the conclusion of your cover letter will greatly affect the impression the hiring manager has of you. A good technique for concluding your cover letter is to summarize, in a sentence, what value you can bring to the company and why you are perfect for the position. Sum up the most important points from your cover letter in a short, concise manner. 

Write with confidence, but not arrogance. This can be a delicate balance. While some people have gotten away (and sometimes gotten a job) with remarks like, “I’ll be expecting the job offer soon,” most do not. Closing with a courteous statement that showcases your capability and skills is far more effective than arrogance. Try to avoid trite or generic statements in the closing sentence as well. This includes the template, “I am very excited to work for XYZ Company.” Give the hiring manager something to remember and close with what you can offer the company. 

The final step in any cover letter is to edit. Re-read your cover letter. Then, set it aside for a few hours (or days, time permitting) and read it again. Give it to a friend to read. Read it aloud. This may seem excessive, but there is nothing more off-putting than a spelling or grammar error in the first few lines of a cover letter. The hiring manager may power through and ignore it, but it will certainly taint their impression. 

Once the cover letter is as flawless and compelling as it can be, send it out! If you are super stuck on how to get started, working within a template may help. Microsoft Word has many free templates that are aesthetically appealing and can give you a hint to the length and content. A few good online options live here (free options are at the bottom—there is no reason to pay for a resume template).

How to Write a Cover Letter for a Research Position

Writing a cover letter for a research position is the same as writing any other cover letter. There are, however, a few considerations and additions that are worth pointing out. A job description may not directly ask for a cover letter, but it is good practice to send one unless they specifically say not to. This means that even if a cover letter isn’t mentioned, you should send one—it is best practice and gives you an opportunity to expand on your skills and research in a valuable way.

Format and Writing Style for a Research Position Cover Letter

Research and academics tend to appreciate formality more than start-ups or tech companies, so using the traditional five paragraph format is typically a good idea. The five paragraph format usually includes an introduction, three short examples of skills, and a concluding paragraph. This isn’t set in stone—if you’d rather write two paragraphs about the skills and experience you bring to the company, that is fine. 

Keep in mind that concise and to-the-point writing is extremely valuable in research. Anyone who has ever written a project proposal under 300 words knows that every term needs to add value. Proving that you are a skilled writer, starting in your cover letter, will earn you a lot of points. This means that cover letters in research and academia, though you may have more to say, should actually be shorter than others. Think of the hiring manager—they are plowing through a massive stack of verbose, technical, and complex cover letters and CVs. It is refreshing to find an easy to read, short cover letter. 

On the “easy to read” point, remember that the hiring manager may not be an expert in your field. Even if they are, you cannot assume that they have the exact same linguistic and educational background as you. For example, if you have dedicated the last five years of your life to studying a certain species of bacteria that lives on Red-Eyed Tree Frogs, all of those technical terms you have learned (and maybe even coined) have no place in your cover letter. Keep jargon to an absolute minimum. Consider using a tool like the Hemingway Editor to identify and eliminate jargon. While you want to reduce jargon, it is still important to prove that you’ve researched their research. Passion about the research topic is one of the most valuable attributes that a new hire can offer. 

Use your cover letter to prove that you have done your homework, know exactly what the institution or group is doing, and want to join them. If you have questions about the research or want to learn more, it isn’t a bad idea to get in touch with one of the researchers. You can often use LinkedIn or the group’s staff site to learn who is working on the project and reach out.

What Research Information Should be Included in a Cover Letter

A research position cover letter is not the place for your academic history, dissertation, or publications. While it may be tempting to go into detail about the amazing research you did for your thesis, that belongs in your CV. Details like this will make your cover letter too long. While these are valuable accomplishments, don’t include them unless there is something  that pertains to the group’s research, and your CV doesn’t cover it in depth. 

If you do choose to write about your research, write about concrete details and skills that aren’t in your CV. For example, if you have spent the last few years working on identifying the effects of a certain gene sequence in bird migration, include information about the lab techniques you used. Also, try to put emphasis on the aspects of your resume and CV that make you stand out from other candidates. It is likely that you will be competing with many similarly qualified candidates, so if you have a unique skill or experience, make sure it doesn’t get lost in the chaos—a cover letter is the perfect place to highlight these sorts of skills. 

Industry experience is a great differentiator. If you have relevant industry experience, make sure to include it in your cover letter because it will almost certainly set you apart. Another valuable differentiator is a deep and established research network. If you have been working on research teams for years and have deep connections with other scientists, don’t be afraid to include this information. This makes you a very valuable acquisition for the company because you come with an extensive network

Include Soft Skills in Your Cover Letter

Scientific skills aren’t the only consideration for hiring managers. Experience working with and leading teams is incredibly valuable in the research industry. Even if the job description doesn’t mention teamwork, add a story or description of a time you worked with (or, even better, lead) a successful team. Soft skills like management, customer service, writing, and clear communication are important in research positions. Highlight these abilities and experiences in your cover letter in addition to the hard skills and research-based information. 

If you are struggling to edit and polish your letter, give it to both someone within your field and someone who is completely unfamiliar with your research (or, at least, the technical side of it). Once both of those people say that the letter makes sense and is compelling, you should feel confident submitting it.

Cover letters are intended to give hiring managers information beyond what your resume and CV are able to display. Write with a natural but appropriately formal voice, do your research on the position, and cater to the job description. A good cover letter can go a long way to getting you an interview, and with these tips, your cover letters will certainly stand out of the pile.

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Office Hours: How to Write a Great Cover Letter

They say that the resume and cover letter are going the way of the dinosaurs. We agree! Personal websites, LinkedIn profiles, and overall internet presences (including social media channels…but you already knew to keep your spring break TikToks to yourself — right?) along with the tailored questionnaire that many applicant tracking systems offer will likely constitute the whole of a job application in the near future. 

For now though, it’s important to have your resume and cover letter game on lock. Plenty of great resume templates exist around the web, so let’s talk about the bane of every job seeker’s existence: cover letters.

Let’s get the bad news out of the way first. You cannot use the same exac t cover letter to apply for every job. The good news is that you can create a template that’s easy to replicate. Plus, it can be fun!

Read more below on how you can write a great cover letter. And if you’re interested in getting access to other resources, coaching, skill-building, and support you need to accelerate your career, learn more about our Fellowship . 

Step 1: Figure out to whom you’re writing.

When we ask you to figure out your audience in order to address your cover letter , we’re suggesting that you not only take your best guess at the individual who might actually read your cover letter (by browsing the company website and/or LinkedIn for the head of recruitment or potential hiring manager) but also that you get a sense of who your audience is more broadly. You’ll want to adjust your tone to mirror the job description; it can be just as jarring to receive a stuffy, formal letter at a laidback startup as it can to receive a conversational note at a place where etiquette demands a sober tone.

Step 2: Write an opening sentence.

So you’ve addressed a specific person and decided how to start the cover letter. Now, you’ll state the position to which you’re applying and mention how you heard about it. Something like, “I’m writing with enthusiasm regarding the Marketing Associate position at Compass. I found the posting on Indeed and was immediately intrigued,” will do the trick. If you’ve decided to adopt a casual tone, a version like, “I’m reaching out to express my excitement about the Marketing Associate position at Compass. I’d like to think it was fate that brought this opportunity to my attention, but I found the posting on Indeed.”

Step 3: Research the company and mention specifics to express your interest.

The next step is to show that you have the work ethic, savvy, and enthusiasm it takes to write a truly tailored cover letter. This will entail some background research; if you do it right, browsing the website (the About, Team, and Press sections can be particularly useful) for a few minutes is sufficient to sound impressively knowledgeable. You just mentioned in your opening sentence that you’re pumped about the opportunity, so tell the reader why this company is where you want to be.

Here’s an example of a brief, yet effective few sentences to do so:

First, I admire Compass. An innovative and values-driven startup dedicated to helping the small business owner craft a compelling digital presence, Compass represents an exciting next step for me. Your focus on transparency, simplicity, and efficiency speak to exactly the kind of customer-first mentality and operational excellence that I’m looking for, and I know it’s exactly the kind of environment in which I could contribute and learn a great deal.

Step 4: Explain why you’re qualified for the role in a few punchy bullets.

One way to avoid the potential for your cover letter to become a dry block of text – other than to make it personal and specific – is to break up the formatting. The bulk of the content will be your explanation of your qualifications, so why not keep it clear and powerful by pulling out three core competencies of yours that most closely relate to the demands of the role. To continue with the example we’ve been working on – a letter for the Marketing Associate role at Compass  –  you could whip up something akin to the below:

Second, I’d be a fantastic Marketing Associate because:

• Writing is my strong suit. I’ve maintained blogs for two student organizations and the company I’ve interned for, producing three posts per week on average. My senior thesis is set to be published in a journal next fall, and I won a creative writing prize my sophomore year, so content creation is something I could practically (or maybe literally, if it’s the end of finals week) do in my sleep.
• I know my way around Google Analytics and Ads. From creating custom GA URLs and tracking down referral sites to building effective Ads campaigns on a budget, the tools that are essential to generating and monitoring site traffic are squarely in my wheelhouse.
• I’m fearless. I learned Photoshop in three days when a contractor at my last internship went MIA, I went to study abroad to Morocco armed with only a semester of elementary Arabic under my belt, and — true story — I once participated in a county fair pie eating contest. Novelty excites me, though I have a strong foundation of skills and experience, I will do what it takes to adapt and deliver at a high level on even the most unfamiliar challenges this role poses.

Step 5: Summarize and complete the cover letter.

By keeping it personal and to-the-point, you’ve minimized the risk of the hiring manager merely skimming the letter, but it’s powerful to restate the most powerful parts of your “why me” argument nonetheless. Think of a synonym or word that captures the gist of each of your three competency bullet points. Then, figure out how to summarize the goals of the position. From there, simply put ’em together and tell your reader that your shining qualities will help you hit it out of the park as the newest member of their team.

For example:

To sum it up, my proclivity for written communication, experience with relevant tools and metrics, and my enthusiasm and comfort with new challenges make me an excellent candidate for your next Marketing Associate. I’m certain I have the skills and mindsets I’d need to help Compass reach more of the right people with your digital outreach, resulting in more customers for you (and more customers for them — what a beautiful thing!).

Again, it would be a privilege to join the Compass team. Thank you for your consideration, and I hope to continue the conversation in person soon.

Now end it with an appropriate closing and your name, and  – boom –  you’ve written a pretty badass cover letter.

Step 6: Templatize the cover letter for future use!

That wasn’t so hard, was it!? If you have the luxury of being the world’s most marketable recent grad, with skills, accolades, and high-powered friends out the wazoo, or, if you encounter great luck you might get the first job you apply to. But, if you’re at all normal, you’ll likely have to throw a lot of hats in a lot of rings before you nab a job that feels like a great next step. For the sake of efficiency, turn the steps outlined above into a template. By making a template, when it comes to crafting your next job application, you’ll be saving yourself a ton of time and stress.

I’m reaching out to express my excitement about the [TITLE] position at [COMPANY]. I’d like to think it was fate that brought this opportunity to my attention, but I found the posting on [SOURCE].

First, I admire [COMPANY] . An [ADJECTIVE 1] and [ADJECTIVE 2] company dedicated to [MISSION], [COMPANY] represents an exciting next step for me. Your focus on [THINGS THEY FOCUS ON 1, 2, and 3] speak to exactly the kind of [HALLMARKS OF THEIR CULTURE 1 and 2] that I’m looking for, and I know it’s exactly the kind of environment in which I could contribute and learn a great deal.

Second, I’d be a fantastic [ROLE] because:

1. [RELEVANT COMPETENCY 1] . [EXPLANATION OF RELEVANT COMPETENCY 1]

2. [RELEVANT COMPETENCY 2] . [EXPLANATION OF RELEVANT COMPETENCY 2]

3. [RELEVANT COMPETENCY 3]. [EXPLANATION OF RELEVANT COMPETENCY 3]

To sum it up, my proclivity for [PARAPHRASED COMPETENCY 1], [PARAPHRASED COMPETENCY 2], and [PARAPHRASED COMPETENCY 3] make me an excellent candidate for your next [ROLE]. I’m certain I have the skills and mindsets I’d need to help [COMPANY] [GOAL].

Again, it would be a privilege to join the [COMPANY] team. Thank you for your consideration, and I hope to continue the conversation in person soon.

So there it is. A relatively painless cover letter! So satisfying that you might even miss writing them once you do get that dream job. Want to learn more professional tips and tricks? Be sure to check out the rest of our blog !

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Home » 9+ Best Motivation Letter For Fellowship Program Ideas To Inspire

9+ Best Motivation Letter For Fellowship Program Ideas To Inspire

In the realm of fierce competition for fellowship programs, your ticket to success is a compelling motivation letter – a unique narrative that weaves your passion, skills, and aspirations into a story that demands attention. Ever wondered how to craft the perfect pitch for that coveted fellowship? Brace yourself, as we unravel the art of writing a Motivation Letter for a Fellowship Program – a blueprint for standing out amidst a sea of applications.

Picture this: your words become a symphony that resonates with the selectors, creating an indelible mark. This blog post dives deep into the nuances of crafting a motivation letter that doesn’t merely narrate but captivates, leaving an impression that lasts. Join us on this journey as we decode the elements that elevate a mere application to a compelling narrative.

Ready to embark on a transformational writing expedition? Let’s infuse life into your motivation letter and pave the way for your fellowship dreams to materialize. Craft your story, captivate your audience, and watch your aspirations unfold. The power is in your words – unleash it!

Table of Contents

Key Components of a Strong Motivation Letter For Fellowship Program

• Compelling Introduction: Begin with a gripping opening that sparks interest, setting the tone for an engaging narrative.
• Personalized Storytelling: Craft a unique story intertwining your experiences, aspirations, and skills to create a memorable impression.
• Alignment with Fellowship Goals: Demonstrate a clear understanding of the fellowship’s objectives and illustrate how your journey aligns seamlessly.
• Showcasing Achievements: Highlight specific accomplishments, emphasizing how they uniquely position you for success in the fellowship.
• Future Impact Statement: Conclude by outlining the positive impact you aim to make through the fellowship, showcasing your vision and commitment.
• Best Motivation Letter For Graduate Program: 7 Sample
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• Catchy Motivation Letter For Exchange Program: 7 Examples

Motivation Letter For Fellowship Program:

Motivation letter for fellowship program sample:, fellowship motivation letter:, motivation letter for research fellowship:.

Best Motivation Letter For Postdoctoral Fellowship:

• Catchy Motivation Letter for Postdoctoral Research: 09 + Examples
• Best Motivation Letter For Postdoctoral Position: 5+ Example
• Great Motivation Letter for Doctors: 05+ Examples

Motivation Letter For Fellowship Application:

Short motivation letter for fellowship program:, motivation letter for fellowship program example:, motivation letter for fellowship program template:, sample motivation letter for fellowship program:.

• Unique Motivation Letter For PHD In Management: 7+ Examples
• Professional Motivation Letter For PHD In Marketing: 9+ Ideas
• 7+ Motivation Letter For PHD In Medicine Samples

Do’s and Don’ts of writing an impactful Motivation Letter For Fellowship Program

Do’s:

• Tailor Your Story: Craft a personalized narrative that reflects your unique journey, aligning it with the fellowship’s goals.
• Showcase Passion and Purpose: Convey genuine enthusiasm for the fellowship’s theme, illustrating how your passion drives a purposeful commitment.
• Align with Fellowship Objectives: Clearly articulate how your skills and aspirations align seamlessly with the specific objectives of the fellowship program.

Don’ts:

• Avoid Generic Phrases: Steer clear of overused phrases; instead, focus on authentic language that genuinely represents your voice and aspirations.
• Skip the One-Size-Fits-All Approach: Resist the temptation to use a generic template. Tailor each motivation letter to the specific fellowship, showcasing your genuine interest.
• Don’t Oversell or Undersell: Maintain a delicate balance; avoid exaggerated claims, while also ensuring you don’t downplay your achievements. Be honest and authentic.

Final Thoughts:

In the intricate dance of job applications, a well-crafted motivation letter is your spotlight moment, your chance to shine amidst a sea of candidates. Throughout this journey, we’ve uncovered the art of writing a compelling Motivation Letter for a Fellowship Program, emphasizing the need for a personalized touch that resonates with potential employers or decision-makers. Remember, it’s not just about stating qualifications; it’s about creating a narrative that captures attention and persuades.

Tailoring your story, showcasing genuine passion, and aligning with the specific objectives of the fellowship are the keys to unlocking the doors of opportunity. Your motivation letter is not just a piece of paper; it’s your voice in a crowded room, echoing your commitment and aspirations. So, as you embark on your writing expedition, let authenticity be your guide. Craft a letter that not only impresses but genuinely reflects who you are and what you bring to the table.

In this competitive landscape, where every word counts, your motivation letter can be the game-changer. As you take this newfound knowledge, dare to be bold, dare to be authentic, and most importantly, dare to stand out. Revise your motivation letter with these insights, and watch as your dreams take flight. Your story is waiting to be told – make it unforgettable.

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On the long list of hard things we all have to do, writing a cover letter falls somewhere between paying rent and scheduling doctor appointments . But cover letters are a necessary part of the job search , especially since writing one is a great way to show you’re serious about the role you’re going for. A cover letter can also help boost your resume to the top of the candidate list, which improves your odds of landing an interview . And while what you put on your resume is important, it’s limited — and a cover letter can cover for that.  

What’s a cover letter?

It’s your shot to expand on your resume (usually via an attachment sent along with your application or resume). A good cover letter also explains why you’re the best fit for the role. Even if a cover letter is listed ‘optional’ during the application process, just making the effort to write one could be enough to make you stand out from the crowd. 

What should a cover letter include?

Start with an introduction to the hiring manager before you move on to your skills and experience. Then, touch on what makes you different from other applicants. Here’s what your cover letter should look like by the time you hit ‘send’:

Header: Include your contact details here, like your name, phone number, and email address.

Greeting: This is where you’ll address the cover letter. If you can find the hiring manager’s name (which you can typically do through some friendly LinkedIn sleuthing), address them directly. You can also use “To Whom It May Concern” or “Dear Hiring Manager” if you don’t know their name. 

Opening paragraph: This is where you introduce yourself, and show your enthusiasm for the role you’re applying for. All in a non-boring, non-generic way (see below for examples). 

Body: This includes one or two paragraphs detailing your most relevant previous experience and skills. Basically, why you’re a good match for the company. 

Conclusion: In one last paragraph, end your cover letter with a summary of why you are the best person for the job. As well as a call to action to set up an interview or phone call. 

Here are a few more ways to make your cover letter stand out from the job applicant crowd:

Make sure you tailor each cover letter to the specific job you’re applying for — this isn’t a one-size-fits-all situation.

Don’t repeat everything you include in your resume.

Don’t be too modest. Yes, you are good at what you do. So let them know.

Remember to reread your cover letter before submitting it. Just like you don’t want mistakes on your resume , you definitely don’t want the wrong “your” in your cover letter or to include a misspelled word. Pro tip: Read your cover letter out loud to yourself before submitting the application.

How long should a cover letter be? 

Keep your cover letter to no more than one page, between 250-400 words. Just stick to the information that is most relevant for this role.

Can you give me a cover letter example?

Here’s one: 

Dear [HIRING MANAGER NAME],

With [EDUCATION] and [YEARS] of experience in [INDUSTRY], I’m excited to apply for the [ROLE] position at [COMPANY]. 

As a [POSITION] in my current role, my primary focus has been [TOP THREE MAJOR COMPONENTS OF YOUR JOB]. My work requires [TOP THREE QUALITIES THAT MAKE YOU GOOD AT YOUR JOB]. It’s given me a deep understanding of [SOMETHING IMPORTANT YOU NEED TO KNOW TO EXCEL IN YOUR INDUSTRY]. 

Outside of that, I have also been responsible for [AN ADDITIONAL RESPONSIBILITY OR TWO YOU HAVEN’T MENTIONED] which has been incredibly rewarding while helping me grow as a [YOUR CURRENT ROLE]. Prior to this role, I [BASIC INFO ABOUT YOUR PAST JOB OR TWO]. 

My experience in both [TOP TWO SKILLS YOU WANT THEM TO REMEMBER ABOUT YOU] has given me the skills and experience to excel on your team. I’m a [TWO QUALITIES YOU HAVEN’T MENTIONED YET THAT ARE RELEVANT TO THE ROLE YOU’RE APPLYING FOR], and I believe my skills will be valuable at [COMPANY]. I would love the opportunity to speak further about this role, and you can contact me anytime at [PHONE NUMBER] or [EMAIL ADDRESS]. I’m looking forward to hearing from you. 

[YOUR NAME]

…And if you prefer to keep yours even shorter, try this cover letter example:

As a [YOUR CURRENT ROLE] with experience [TOP THREE MAJOR COMPONENTS OF YOUR JOB], I was excited to see your open posting for [POSITION] at [COMPANY]. My [TOP THREE QUALITIES THAT MAKE YOU GOOD AT YOUR JOB] have served me well in this and previous roles and make me uniquely qualified for this particular position.

Your job listing mentions a need for a candidate with specific experience in [SOMETHING THEY’RE LOOKING FOR]. I have worked in [THAT THING] on many occasions in my current and previous roles. One of my strongest skills is [A SKILL THAT RELATES TO WHAT YOU’RE LOOKING FOR]. Past projects have also utilized my skills in [AN ADDITIONAL RESPONSIBILITY OR TWO YOU HAVEN’T MENTIONED YET], which would be valuable in this role. 

I am excited to bring my experience in [TOP TWO SKILLS YOU WANT THEM TO REMEMBER ABOUT YOU] to your team. I look forward to discussing the role in detail and finding the ways I can contribute to achieving your goals. Thank you for considering my application.

Writing a cover letter is a tedious but crucial part of applying for jobs. The good news? Recruiters actually read and use them. Plus, it gives you an opportunity to stand out against other candidates.

Updated on Feb. 16 to reflect new information.

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