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Email Cover Letter: 10 Examples & Writing Tips for 2024

Email has become a ubiquitous form of communication that is widely used in most industries. While email is mostly used to communicate with colleagues and clients, it has become an essential tool for job seekers looking to send their resumes to potential employers.

Since the introduction of email, the traditional cover letter has undergone significant changes. Today, job seekers are expected to attach an email cover letter to their resume. Unlike the traditional cover letter that is printed on paper and sent in an envelope, an email cover letter is sent as an email attachment along with the resume.

Employers receive hundreds of resumes for every job posting they advertise. To stand out from the rest of the applicants, job seekers need to create a compelling email cover letter that highlights their skills and experience.

Importance of Email Cover Letter

An email cover letter is a powerful tool that can help job seekers stand out from the competition. The email cover letter provides job seekers with an opportunity to introduce themselves to potential employers, showcase their skills, and explain why they are the best candidates for the job.

When submitting a resume, attaching an email cover letter demonstrates professionalism and attention to detail. Employers appreciate job seekers who take the time to craft a customized email cover letter for each job application. It shows that the job seeker is serious about the job and has put in the effort to present themselves in the best possible light.

Advantages of Email Cover Letter

There are several advantages to using an email cover letter when applying for a job. Here are some of the most important:

Convenience:  Email cover letters are easy to create and send. They are also easy to customize for each job application.

Faster response:  Email cover letters can help job seekers get a faster response from potential employers. Employers can quickly review the email cover letter and resume and respond to the job seeker.

Cost-effective:  Email cover letters are cost-effective. They eliminate the need to print and mail traditional cover letters, saving job seekers time and money.

Customizable:  Email cover letters are customizable. Job seekers can tailor the email cover letter to the specific job posting and showcase their skills and experience.

An email cover letter is an effective way for job seekers to stand out from the competition and increase their chances of getting hired. In the following sections, we will share 10 examples and writing tips for creating an effective email cover letter that will impress potential employers.

Elements of an Effective Email Cover Letter

When it comes to crafting an effective email cover letter, there are a few key elements that can make all the difference.

Personalization

First and foremost, personalization is key. This means tailoring your email cover letter to the specific company and job you’re applying for, rather than using a generic template. Start by addressing the recipient by name, and mention any specific details about the company or position that caught your attention. This shows that you’ve done your research and have a genuine interest in the job.

Clear and Concise Language

In addition to personalization, it’s important to use clear and concise language in your email cover letter. Avoid using overly complicated words or industry jargon that the recipient may not understand. Instead, focus on expressing your qualifications and experience in a straightforward manner. Be sure to proofread carefully for any typos or grammatical errors, as these can detract from the overall professionalism of your email.

Professional Tone

Maintaining a professional tone throughout your email cover letter is also crucial. Avoid using overly casual language or emoticons, and instead aim for a tone that is friendly yet formal. Make sure to demonstrate your enthusiasm for the job, while still maintaining a sense of decorum.

Proper Formatting

Finally, proper formatting is key when it comes to crafting an effective email cover letter. Be sure to keep the body of your email organized and easy to read, with plenty of white space and clear headings to separate different sections. Use a professional-looking font, and keep your email signature simple and straightforward.

By following these key elements of an effective email cover letter, you’ll be well on your way to crafting a compelling message that can help you land your dream job.

Writing Tips for Email Cover Letter

When it comes to writing an email cover letter, there are certain elements that need to be addressed properly in order to make a great impression on the recipient. Here are some writing tips to keep in mind:

Addressing the recipient

It’s important to address the recipient by their name rather than using a generic greeting. If you don’t know their name, do some research on the company website or LinkedIn to find out who the hiring manager is for the position you’re applying for.

Subject line

Your subject line should be clear and concise, highlighting why you’re reaching out. Avoid using vague or generic subject lines that won’t catch the recipient’s attention.

Start your email with a professional salutation, such as “Dear Mr./Ms. [Last Name].” Avoid using informal greetings like “Hey” or “Hi there.”

Opening paragraph

Your opening paragraph should be brief and engaging. Start by introducing yourself and explaining why you’re interested in the position you’re applying for. Highlight any relevant skills or experience that make you a strong candidate for the job.

Body of the email

The body of your email should expand on the information included in your resume and cover letter. Keep it concise and focused on the most important aspects of your experience and qualifications. Use bullet points to break up the text and make it easy to skim.

Closing paragraph

End your email with a strong closing paragraph that summarizes your interest in the job and your qualifications. Provide a call to action, such as requesting an interview or follow-up conversation.

Finish your email with a professional signature that includes your name, phone number, and email address. You may also want to include a link to your LinkedIn profile or personal website.

By following these tips, you’ll be able to write an effective email cover letter that will capture the attention of the hiring manager and showcase your qualifications for the job.

Sample Email Cover Letters

Are you struggling to write a perfect email cover letter? Do you want to know the best approach to make your email stand out to potential employers? Look no further than these four sample email cover letters.

Sample 1: Response to Job Posting

Dear Hiring Manager,

I am excited to submit my application for the [Job Title] position at [Company Name]. I came across your job posting on [Job Board] and was immediately drawn to the opportunity to work with such a reputable company.

As a highly skilled [Skill/Experience], I believe my proficiency and expertise can significantly contribute to the success of your team. In my previous roles at [Previous Company], I was responsible for achieving [Achievement], which resulted in [Positive Outcome].

I am a proactive and detail-oriented individual with excellent communication skills. I am confident that I possess the necessary leadership and problem-solving skills required for this position.

Thank you for considering my application. I am looking forward to discussing how I can add value to your organization.

Best regards, [Your Name]

Sample 2: Networking Email

Hello [Contact Name],

I hope this email finds you well. My name is [Your Name], and I have been following your work in [Industry/Field]. I am impressed by your achievements and would love to connect with you.

I am interested in learning more about [Specific Topic/Interest], and I believe your expertise can help me gain some valuable insights. I would appreciate it if you could spare some time to have a quick chat or an email exchange.

Please let me know if this would be possible, and I look forward to hearing from you soon.

Sample 3: Cold Email

My name is [Your Name], and I specialize in [Skill/Service]. I came across your company on [Source], and I am impressed by the work you are doing in [Industry/Field].

I believe my skills and experience can be of great value to your organization. I have worked with [Type of Clients] and have a track record of achieving [Positive Outcome]. I am confident that I can contribute to your team’s success.

Please let me know if you are interested in discussing how I can help your company.

Sample 4: Follow-Up Email

Dear [Contact Name],

I hope this email finds you well. I wanted to follow up regarding my application for [Job Title] position.

I remain highly interested in the opportunity to work with [Company Name] and believe my skills and experience align well with the job requirements. I would be grateful for an update on the status of my application and if there are any further steps I need to take.

Thank you for considering my application. I look forward to hearing back from you soon.

Common Mistakes to Avoid in Email Cover Letter

When crafting your email cover letter, there are several common mistakes to avoid. These mistakes can negatively impact your chances of getting the job you want.

Spelling and grammatical errors

One major mistake to avoid is spelling and grammatical errors. These mistakes can make you appear unprofessional and careless, and can turn off potential employers.

Using informal language

Another mistake to avoid is using informal language. Your email cover letter should maintain a professional tone that reflects your respect for the employer and the company. Avoid using overly colloquial language or slang.

Long emails

Your email cover letter should be concise and to the point. Avoid rambling or including unnecessary details. Long emails can overwhelm potential employers and may cause them to lose interest.

Not attaching the resume or other necessary documents

Don’t forget to attach your resume and any other necessary documents. Failing to do so can make you appear unprepared and may cause the employer to question your attention to detail.

Overusing flattery

While it’s important to show interest and enthusiasm for the position, overusing flattery can come across as insincere or desperate. Keep your language measured and avoid going overboard with compliments.

By avoiding these common mistakes, you can ensure that your email cover letter presents you in the best possible light and increases your chances of landing your dream job.

Email Cover Letter for Different Purposes

In today’s job market, email has become one of the most popular ways of communication for job seekers. While emails are not formal, they still require a professional and well-written cover letter. In this section, we will cover email cover letters for various purposes such as internship application, job application, networking, cold email, and follow-up.

Internship Application:

When it comes to internships, it is important to show your enthusiasm, ambition, and willingness to learn. Begin your email by introducing yourself and explaining why you are interested in the specific internship position. Be enthusiastic and genuine, and explain what knowledge or skills you hope to gain from the opportunity. Close your email by thanking the employer for considering your application and express your willingness to discuss the opportunity further.

Job Application:

When sending an email cover letter for a job application, make sure to address the hiring manager by name and introduce yourself. Mention the position you are applying for and how you found out about the job posting. In the body of your email, highlight why you are the ideal candidate for the job. Make sure to include your relevant experience, skills, and achievements. Finally, close your email cordially, thanking the hiring manager for their time and expressing your enthusiasm to learn more about the position.

Networking:

Networking emails are sent to people in your professional network that you are looking to connect or re-connect with. The tone here is less formal, so begin your email by asking how the recipient has been and sharing any updates relevant to the relationship, such as a job change or a new venture. After re-connecting, explain the purpose of the email, and why you are reaching out. Make sure to indicate the value you might bring to the relationship and how you might be able to help one another in the future. Close by thanking them for their time and consideration.

Cold Email:

Cold emails are unsolicited emails you send to people/companies you don’t have any connection with in order to secure a job or request assistance. Generally, these emails should be concise, to the point, and engaging. Start by explaining who you are and your motivation behind the email. Make sure to introduce your skills and explain why you might be a valuable asset to their team/industry. Be clear and direct with your ask, and close your email by thanking the recipient for their time and considering.

When following up on a job interview or application, keep your message brief and specific. Begin by thanking the interviewer/hiring manager for their time and reiterating your interest and enthusiasm for the job. Follow up with a short and concise question or specific request for further consideration, such as asking for feedback or explaining why you are the best fit for the position. Close your email politely and graciously, thanking them once again for considering your application or taking the time to speak with you.

Email Cover Letter for Different Career Levels

When it comes to applying for a job, the cover letter is just as important as the resume. And with the prevalence of email correspondence in the hiring process, email cover letters have become increasingly common. But what works for one career level may not work for another. Here are some tips for crafting email cover letters at different career levels:

Entry-Level Email Cover Letter

As an entry-level candidate, your focus should be on highlighting relevant coursework, internships, and extracurricular activities that demonstrate your potential as a hire. Since you likely don’t have a lot of professional experience, it’s important to convey your enthusiasm and eagerness to learn. Here are some tips for your email cover letter:

• Address the recipient by name.
• Keep your introduction brief and to-the-point.
• Explain why you’re interested in the company and the role.
• Highlight any relevant experience, coursework, or extracurricular activities.
• Express your enthusiasm for the opportunity and willingness to learn.

Mid-Level Email Cover Letter

As a mid-level candidate, you should focus on your relevant experience and how it has prepared you for the role you’re applying for. You should also showcase your leadership abilities and problem-solving skills. Here are some tips for your email cover letter:

• Start with a strong opening that highlights your relevant experience.
• Highlight your leadership abilities and problem-solving skills.
• Provide specific examples of how you’ve excelled in your previous roles.
• Convey your enthusiasm for the opportunity and how you can add value to the company.

Senior-Level Email Cover Letter

As a senior-level candidate, you should focus on your industry expertise and the value you can add to the organization. Your email cover letter should showcase your leadership experience and strategic thinking skills. Here are some tips for your email cover letter:

• Start with a strong opening that showcases your industry expertise.
• Highlight your leadership experience and strategic thinking skills.
• Provide specific examples of how you’ve delivered results in previous roles.

No matter what career level you’re at, your email cover letter should be well-written and free of errors. Use these tips as a starting point and tailor your email cover letter to the specific role and company you’re applying to. And don’t forget to follow up after sending your email to show your continued interest in the opportunity.

Email Cover Letter for Different Industries

When it comes to email cover letters, different industries may require a different approach. Here are some tips on how to craft an effective email cover letter for the following industries: marketing, sales, creative, and tech.

When applying for a marketing position, it’s important to showcase your creativity and communication skills. Start with a compelling subject line that clearly states your intention. In the opening paragraph, briefly introduce yourself and your relevant experience. Make sure to mention any successful campaigns you have worked on.

In the second paragraph, highlight your creativity by sharing your thought process behind a successful campaign you have worked on. This demonstrates your ability to think outside the box and come up with innovative ideas.

In the third paragraph, emphasize your communication skills by explaining how you collaborated with team members, clients, and stakeholders to ensure the success of a campaign. End the email with a strong call to action, such as requesting an interview.

When applying for a sales position, it’s important to focus on your sales achievements and abilities. Start with a subject line that mentions your sales track record. Begin the email by introducing yourself and your relevant experience, including your sales experience.

In the second paragraph, highlight your sales achievements by mentioning your sales numbers and any awards you have received. Make sure to include specific examples of successful deals you have closed.

In the third paragraph, explain how you have built strong relationships with clients and demonstrate your ability to identify their needs and present solutions. End the email by asking for an interview and explaining why you would be a strong fit for the position.

When applying for a creative position, it’s important to showcase your creativity and artistic abilities. Start with a subject line that showcases your creativity. In the opening paragraph, briefly introduce yourself and your relevant experience.

In the second paragraph, highlight your creative abilities by sharing examples of your work, such as design portfolios or writing samples. Make sure to explain the thought process behind each piece of work and how it showcases your skills and creativity.

In the third paragraph, explain how you collaborate with team members and clients to bring creative projects to life. End the email by requesting an interview and expressing enthusiasm for the opportunity to work with the company.

When applying for a tech position, it’s important to showcase your technical abilities and problem-solving skills. Start with a subject line that showcases your technical skills. In the opening paragraph, briefly introduce yourself and your relevant experience.

In the second paragraph, highlight your technical abilities by sharing examples of successful projects you have worked on. Make sure to explain the technical details and explain how your problem-solving skills were crucial in your success.

In the third paragraph, explain how you work with team members to ensure the success of technical projects. End the email by asking for an interview and expressing enthusiasm for the opportunity to bring your technical skills to the company.

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Email Cover Letter Samples

Tips for Writing an Email Cover Letter

Attaching the letter to an email, pasting the letter into the email, how to send an email cover letter.

• More Email Cover Letter Messages
• Email Cover Letter Format Examples

When you're sending an email cover letter, it's important to follow the company's directions on how to submit your cover letter and resume, as well as to make sure that your email cover letters are written as well as any other professional correspondence you send.

Here are some more tips on how to craft a resume, as well as some samples you can use to start yours.

Write in paragraphs of about two to four sentences and use proper grammar and spelling, just as you would in any other letter.

Though this should be a given, avoid including emojis or images of any sort.

Perhaps more important than formatting, though, is the content of your cover letter. You can review these email cover letter samples below, but be sure to personalize them when you apply for jobs. 

You should tailor these samples not just to your own experience but also to each job you’re applying for. Pay close attention to the detail of the job description, specifically the responsibilities and requirements. Make sure your cover letter reflects how you are a good fit for these requirements.

Email Cover Letter Example

Subject : Store Manager Position - Your Name

Dear Hiring Manager,

I read your job posting for the Store Manager position with interest, as the qualifications you are seeking match closely with my professional skills and experience.

I can offer XYZ Company:

- Over five years of retail management experience

- Ability to effectively hire, train, and manage staff

- Payroll management, scheduling, reports, and inventory control expertise

- Extensive work with visual standards and merchandising high-ticket items

In addition to my extensive retail experience, I have excellent communication skills. I always maintain a gracious and professional manner when communicating with people, including customers and store staff. My broad experience and range of skills make me a superior candidate for this position.

My resume, which is below, provides additional information on my background and qualifications. I look forward to hearing from you as soon as possible to arrange a time for an interview.

Thank you for your consideration.

Paul Jones Phone Email Address

Take note of how the company requests you submit your cover letter. For example, you may be instructed to attach your cover letter along with your resume . In this case, make sure your cover letter is either a Word document or a PDF file. 

If you paste your cover letter into the body of your email, keep your text in the default font of your email provider. Make sure the text is readable and formatted correctly. For example, avoid long paragraphs or a series of stacked, short sentences.

When applying for employment via email, copy and paste your cover letter into the email message or write your cover letter in the body of an email message. Here's how to  send an email cover letter .

More Email Cover Letter Message Samples

Here is a list of more email cover letter samples you can use to get started. This list includes examples of cover letters that target specific types of jobs (full-time, part-time, summer, and volunteer) as well as email cover letters to use at different transitional stages in your career (promotions, job transfer requests).

• Email Cover Letter Sample
• Email Cover Letter Sample With Attached Resume
• Email Inquiry Letter
• Sample Cover Letter With Salary History
• Sample Cover Letter With Salary Requirements
• Sample Email Cover Letter - Part-Time Job
• Sample Email Cover Letter - Summer Job
• Sample Email Message - Volunteer Position
• Sample Formatted Email Cover Letter Message
• Job Promotion Email Cover Letter
• Job Transfer Request Email Message
• Job Transfer Request Email Message - Relocation

Email Cover Letter Formatting Examples

For more information about how to format your cover letter, check out the following links:

• Address an Email Cover Letter
• Email Cover Letter Subject Line Examples
• Email Cover Letter Salutation Examples
• Email Cover Letter Closing Examples

Email Cover Letter Templates

• Email Cover Letter Template
• Email Cover Letter Format

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How to Send a Cover Letter Email

You only get one chance to make a first impression which is why your  cover letter email  is so important.  Emailing a cover letter  is your chance to show why you’re the  best candidate for the job  and to demonstrate that you’re a professional who is serious about the application.

The  email cover letter  should provide information on your expertise, such as your  qualifications, skills, and experience  as well as the reasons why you’re applying for the role. You need to show the employer why you’re a good fit for the position and to  grab their attention  so they look at your resume.

Candidates are often too quick to  send an email cover letter . This is a mistake. It is worth spending some time  focusing on each aspect  of the  cover letter  to ensure it’s up to scratch. In a competitive job market, marginal gains are everything.

Your  professional resume  is still the  most powerful tool  you have at your disposal when you’re job hunting and using a  resume builder  is an effective way of nailing it. Your  cover letter  needs to work in tandem with your resume.

How to send an email cover letter

One of the most important pieces of cover letter  advice  is to always  follow the employer’s instructions . Failure to  follow basic instructions  during the application process gives the wrong impression. It seems sloppy and unprofessional.

Sending an email cover letter and resume as attachments

If the instructions in the job posting say to  include your cover letter as an attachment , then do so. Either include it as a  Word document or as a PDF . As you’ll include both your  resume and cover letter  it’s important to clearly name both files (e.g. petergreencover.pdf and petergreenresume.pdf).

Sending an email cover letter as the main email

If the job posting instructions don’t state whether to include your  cover letter as an attachment , it is best to  copy and paste your cover letter  and include it as the main email, with just your resume attached. This way, when an employer double clicks on your application email, they will instantly see your  attention-grabbing cover letter .

How to write a an email cover letter for a job application

A  professional cover letter  should follow a clear  cover letter format . It should start with a header, an opening paragraph (why you’re applying), a second main paragraph (why you’re the best candidate), a closing paragraph (thank them for their time and state what’s attached), and an electronic signature.

Before you start writing it, you should carefully read through the job posting and  identify the key job requirements . You should then analyze your own expertise and be ready to show  how your skill set matches the job . Each cover letter should be tailored for each application.

You should choose some examples of when you’ve demonstrated  each key requirement  and include them in your cover letter. This is  much more convincing  than just saying you’re innovative, creative, or dynamic.

Don’t send a boring cover letter that starts with: 

“My name is Maria Smith and this cover letter is intended to express my interest in the Finance Manager position as listed on Glassdoor. I believe my background in technology companies and finance experience makes  me an ideal candidate for this role.”

Use the introduction to capture the attention of the reader . You can use a sentence showing that you’re aware of their company and why you’re interested in them specifically and to briefly introduce your value proposition.

In the  second paragraph , explain why you’re the perfect fit. Ask yourself the following questions:

• What are some programs/initiatives  you worked on that have had a big impact?
• Did you get promoted fast?
• What skills do you have that match the requirements of the job?
• Did you save  time or made money for your organization?

In the  last paragraph , you can tell the hiring person that you’d love to be considered for the role.

Cover letter email example

Get more  cover letter examples  advice in our guide with tips and information about all aspects of a good cover letter structure.

Subject: Customer Services Position: Jane Cooper

Dear Ms. Wilson,

I would like to express my interest in the position of Customer Service Representative which is advertised on LinkedIn. I believe that my four years of experience in customer services and my positive attitude make me the ideal candidate for this position.

I am used to working in a target-driven environment and have surpassed my personal targets for three consecutive years. I have also won two ‘Passion Awards’ for my approach towards delivering excellent customer service. My strong communication skills, which have been recognized through consistent positive feedback from our customers.

Thank you for taking the time to consider my application. Please find a copy of my resume attached. I look forward to having the chance to discuss what I can bring to the role in more detail.

Sincerely yours,

Jane Cooper

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• Email Cover Letter

Email Cover Letter Examples

An email cover letter has to grab the reader's attention quickly in order to be effective. In-boxes are full of emails that need to be read so get across your main points promptly and powerfully.

Quickly convince the reader of your suitability for the job opportunity by using a powerful subject line in your cover letter email.

This will make the difference between getting your resume read or relegated to the database. Avoid bland subject lines such as Joe Black's Resume .

Get the employer's attention by following these simple steps.

How to write an email cover letter - 7 simple steps

• Write a subject line which is factual and persuasive - include the job title and job posting number and a selling point - "Job #4536 Bookkeeper - 8 years with Fortune 500 company "
• Clearly state your purpose in the first couple of sentences
• Summarize your strengths , skills and expertise as they relate directly to the job opportunity
• Persuade the reader to continue on to read your resume
• Use an easy-to-read font and keep the formatting simple
• Proofread and spell check your message
• Keep your email cover letter to one screen view

Job Application Cover Letter Email - Example 1

Subject Line: Sales Associate Job #1234 - 10 Years Experience

Dear Mr Green

I read with enthusiasm your opening for a Sales Associate on XYZ site. I am confident that my 10 years experience as a sales professional in ABC industry with a successful track record of meeting and exceeding sales objectives makes me an excellent match for this position.

Detailed on my attached resume you will find that over the last X years I generated more than $X in sales and achieved an average of X% sales growth. My experience in new and key account acquisition, new territory development and the planning and implementation of customer loyalty strategies will contribute to the success of DEF Corporation.

My resume demonstrates that I am well qualified to lead the entire sales cycle management process from client consultations and needs assessment through demonstrations, negotiations and final sales closings.

I believe that I will be a valuable asset to your team if given this opportunity and I look forward to hearing from you soon.

Thank you for your time and consideration.

Joe Candidate

Contact Numbers

Resume Email Cover Letter - Example 2

Subject Line: Legal Secretary Job #S123 - 6 Years at Top Law Firm

Dear Ms Drone

I am responding with enthusiasm to your job posting on XYZ.com for a legal secretary. I believe my extensive experience and skills in this field are an excellent match for the job.

The attached resume demonstrates my competence to interact capably with clients from point of referral, efficiently draft and process legal documents and correspondence, co-ordinate multiple case loads and assist with complex case preparation.

I am a motivated and hard working professional with solid legal practice skills and knowledge and a reputation for accurately and efficiently meeting strict deadlines in a challenging environment.

I would welcome the opportunity to learn more about the position and find out how I can contribute to the success of your firm.

Jane Candidate

How to start and close your email cover letter

Write a compelling cover letter intro and ensure that you grab the reader's attention straightaway.

Close you cover letter with a strong call to action and get your resume read with serious consideration.

Cover Letter Introduction Paragraphs

Cover Letter Closing Paragraphs

Should I submit an email cover letter if the posting only asks for a resume?

You can copy and paste your cover letter into the body of the email as your message and include your resume as an attachment.

Keep your cover letter short and simple as the reader will not want to invest a lot of time in going through your email. It is better to include a brief cover letter as an introduction rather than simply stating "I have attached my resume for your consideration".

How should an email cover letter be sent?

If you are responding to an advertisement make sure you follow the employer's instructions on submitting your cover letter and resume.

If you are asked to include your letter as an attachment save and send it as a PDF file or .doc file.  Avoid HTML as the email the employer uses may not be able to open this.

Additionally change the file name to include your name to make it easy for the hiring manager to view your cover letter once they have downloaded it from the email.

Include a short email message to inform the hiring manager that you have attached your cover letter.

Best Font for Cover Letters

Should your cover letter be in the body of an email or attached to it?

If the employer asks for the email cover letter and resume to be included in the message and not an attachment, copy and paste them into the body of your email.

Sometimes copying and pasting your cover letter from a Word or PDF file can alter the formatting. A good tip is to send the email to someone you know first to check that your formatting works properly. If it looks fine then you can send it to the employer.

Should I address the cover letter to an individual?

It is always better to address correspondence to a name rather than a title. Job postings often don't list the name of the person to contact and only give an email address.

Find out the name of the person receiving the emails. For example the email address, janereynolds@HRBakers,  indicates the name of the contact person is "Jane Reynolds".

This is your contact person and you can begin your email message with Dear Ms Reynolds. Immediately you stand out from the crowd.

What should I write in the email cover letter subject line?

As discussed, an interesting and informative subject line will ensure your email gets noticed. Keep it professional and specific. Good examples of  email subject lines for cover letters and resumes include:

Junior Accountant Position - 6 years experience in your industry

Experienced Sales Representative for Job#334 - Janet Driver

Marketing Associate Job - John Smith, BA in Business Administration

When should I follow up on my email?

It is important to find out the status of your job application. If the job posting does not have a close date you can wait about a week after sending your resume before following up.

If there is a close date then wait for about a week after that date before following up. For tips and help on resume follow up , plus a sample follow up email .

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Email Cover Letter Samples

Including an email cover letter is imperative, so we thought it would be helpful to our job-seeking readers to have sample letters to use as a starting point.

The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.

Etiquette for Any Email Cover Letter

• Mention the title of the position you’re applying for in the subject line and body of your email.
• Explain where you found the job posting or how you heard about the position.
• Conclude with a subtle call to action to remind the hiring manager of the action you’d like them to take, such as, “I look forward to hearing from you.”
• List your full name and contact information in your email signature block (not just on your resume attachment).
• If applicable, quickly explain any questions that your resume may raise. For example, if you’re from out of town but planning to move close to the job location, or you’ve been at your current position for only a short time.
• Don’t start your cover letter with your name. Instead, introduce yourself in the letter with a relevant qualification and connect it to the position.
• Keep your cover letter concise. Just like your resume, keep your document to just one page to entice hiring managers instead of overwhelming them.
• Avoid any spelling or grammar errors in your document. The smallest typo can ruin your chances at the job.
• Don’t address the wrong company name or the wrong company contact’s name. This could be seen as awful cover letter etiquette and indicate you’re not attentive to details.
• Don’t ever include your salary requirements unless otherwise directed by the potential employer.

Signature on Email Cover Letter

Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.

When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.

If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.

How to Format an Email Cover Letter

Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.

Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:

• Write a subject line that includes the position you’re applying for
• Address the company contact’s name in the salutation
• Clearly state what you’re hoping to accomplish in the first few sentences
• Summarize your strengths, skills and experience by connecting them to the job opportunity
• Use a font that’s easy to read
• Avoid typos in your message by proofreading
• Include a signature with your contact information
• Always send a .pdf file rather than a word doc or other format

Email Cover Letter Examples for Legal Professionals

Example #1: if you prefer to keep it brief..

Subject Line: Interest in Litigation Associate Position

To Whom It May Concern:

I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.

Thank you for your time. I look forward to hearing from you.

Best regards,

First Last Name

Example #2: If you’re relocating to the city where the job opportunity is located.

Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position

Dear Hiring Manager,

I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.

I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.

I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.

Kind regards,

Example #3: If a colleague referred you.

Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary

Dear Sir/Madam:

I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.

I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.

Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.

Thank you for your time,

Example # 4: If you’ve been at your current position for less than one year.

Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm

Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.

I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.

Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.

Thank you for your time and consideration.

Respectfully,

Example #5: If you want to dazzle the hiring manager with your qualifications.

Subject Line: Do you need a conscientious paralegal at your firm?

Dear Recruiting Administrator:

Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:

• More than ten years of progressively responsible legal experience;
• Bachelor’s Degree with Honors in Business Administration;
• Exceptional verbal, written and analytical skills;
• Advanced computer skills;
• Outgoing personality and “can-do” attitude.

I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs. 

My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].

Thank you for your time and consideration,

Now, start writing your cover letter!

They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.

These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.

Start building out cover letters that will help you stand out and land the job!