export reports as powerpoint presentations or pdf documents

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New export settings are available in the Power BI admin portal

Power BI admin portal enables you to track and manage the Power BI settings for your organization. The portal includes items such as usage metrics, access to the Microsoft 365 admin center, and tenant settings.

We’re happy to introduce new admin settings which provide you more granular control over export options in Power BI, and extend export settings to control also export from paginated reports.

New tenant admin settings:

• Export to .csv – Controls exporting data from tiles, visualizations, or paginated report to a .csv file.
• Download report – Controls downloading .pbix files and paginated reports.
• Allow live connections – Controls Power BI service Live Connect, including Analyze in Excel.
• Export reports as MHTML documents – Controls exporting paginated reports as MHTML documents.
• Export reports as Word documents – Controls exporting paginated reports as Word documents.
• Export reports as XML documents – Controls exporting paginated reports as XML documents.

Note : For existing tenants, the Export to Excel, Export to .csv, Download report and Allow live connections settings replace the “Export data” setting which controlled export to Excel, CSV, download PBIX and Live connections . The configuration of the new settings equals the configuration that the Export data setting had, and therefore this change does not impact the current export behavior on your tenant.

Existing admin export settings that now control export from paginated reports:

• Export to Excel – Controls exporting the data from a visualization or paginated report to an Excel file.
• Export reports as PowerPoint presentations or PDF documents.
• Print dashboards and reports.
• Export reports as image files (preview).

The new settings provide you the flexibility to enable export to formats that are authorized by your organization’s security and compliance guidelines while keeping export from non-authorized formats disabled. Also, you now have more flexibility in controlling the export of paginated reports, which are available also as part of the new  Power BI Premium per user public preview .

To learn more about Power BI admin export settings, please visit Power BI admin portal – Power BI | Microsoft Docs

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Export your Power BI reports as PDF documents

Table of Contents

• Export to PDF from Power BI Desktop
• Export to PDF or PowerPoint from the Power BI Service (cloud)

Power BI supports exporting your reports as a PDF file, which makes it even more accessible to everyone within your company and audience. It also makes it more convenient when archiving yearly reports. We’ll show you how you can do this in just a few clicks. 

Depending on whether you use Power BI Desktop or Power BI service (cloud), there are different methods of achieving this. Since the Zebra BI visuals have been certified by Microsoft in February 2020, you don’t have to fear if our visuals will be exported along with your reports and you can also export them directly as a PowerPoint presentation .

Watch a video tutorial how to export your reports as PDF documents.

Export to PDF from Power BI Desktop #

To create a PDF document from Power BI Desktop, simply navigate to  File > Export > Export to PDF  menu item:

A progress notification  will keep you updated with the progress of the file exporting. Depending on your hardware, this can take a couple of minutes. A PDF document will be generated, containing all the pages from your Power BI report, but any hidden pages in your reports will not be exported to the PDF.

The quality of the generated PDF is excellent. For example, you can compare a sample published Power BI report and compare it to its PDF export .

Export to PDF or PowerPoint from the Power BI Service (cloud) #

To export to PDF or PowerPoint from the Power BI service, simply open your report, click  Export  and choose your preferred export format:

You will be prompted with multiple choices about your export. Here you can customize values , decide if you want your PDF file to include hidden report tabs and, if you are interested in only one particular page, export only the page you are currently on .

For more details about exporting the PDF file, especially from the cloud service, you can visit Microsoft’s page. Enjoy creating your reports! 

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How-To Geek

How to save microsoft powerpoint presentations as pdf files.

If your client can't view your presentation because they don't have PowerPoint, send it to them as a PDF.

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Save powerpoint files as pdfs.

If you want to share your presentation with someone that doesn’t have Microsoft PowerPoint, you can save and share the file as a PDF. You can also adjust the way the slides appear on the PDF. Here's how.

When you save a PowerPoint presentation as a PDF file, the layout, format, fonts, and images of the presentation will remain the same. This lets users without access to PowerPoint view the presentation (though they are unable to edit it).

First, open the PowerPoint presentation to be saved as a PDF. Select the “File” tab and then click the “Export” option in the left-hand pane.

You’ll then be at the “Create PDF/XPS Document” tab. Here, select “Create PDF/XPS.”

Related: What Is an XPS File and Why Does Windows Want Me to Print to One?

Window’s File Explorer will appear. Select the location in which you would like to save your new file. You can see that the “Save as type” is now PDF. You can also rename the file as you like.

You may also notice the “Optimize for” options at the bottom-right of the window:

• Standard: This is a high-quality version of the document, ideal for when you only plan to publish it online or print it out.
• Minimum Size: This is a lower-quality version of the document. It’s also suitable for publishing online, but ideal for when you need to send the document as an email attachment, as it reduces the size of the file .

You can also set specific options to adjust how the file appears. To do this, click the “Options” button underneath.

The “Options” window will appear, and you have several options to choose from. Here’s a brief overview of what’s available:

• Range: Export all slides, the current slide, or a selection of slides from your presentation.
• Publish Options: You can choose to export only comments, handouts, or outline view here by selecting the “Publish What” option. You’re also able to dictate how many slides appear on each page, flip the slides horizontally or vertically, or give the slides a frame.
• Include Non-printing Information: Include document properties or structure tags.
• PDF Options: Make the document PDF/_A compliant.

Once you’ve adjusted the options, click “OK.”

Finally, back at Windows File Explorer, click “Publish.”

Your PDF is now ready to share.

Export a presentation

File > Export helps you change your presentation into a different format, such as PDF, video, or Word-based handouts. All these options are covered below. 

If you simply want to "export" a file (in its current .pptx format) to a different storage system, such as a flash drive, plug that flash drive into your computer and use File > Save As (or Save a Copy ) to save to that new location.

Create a PDF

You can convert your presentation to PDF or XPS to share with others.

Click the Create PDF/XPS button.

In the File Name box, enter a name for the file, if you haven't already.

In the Save as type list, ensure that PDF (*.pdf) is selected.

If you want the file to open in the selected format after saving, select the Open file after publishing check box.

If the document requires high print quality, click Standard (publishing online and printing) .

If having a smaller file size is more important than print quality, click Minimum size (publishing online) .

Click Options to set the pages to be printed, to choose whether markup should be printed, and to select output options. Click OK when finished.

Click Publish .

Create a video

You can turn your presentation into a video file that can be watched without using PowerPoint.

See Turn your presentation into a video for the details.

Package a presentation for CD

You can create a package for your presentation and save it to a CD or USB drive so that other people can watch your presentation on most any computer.

See Package a presentation for CD or USB flash drive for the details.

Create handouts

If you want to use the editing and formatting features of Word, you can work on and print your handouts using Word. 

See Edit or print PowerPoint handouts in Word for the details. 

Change the file type

Change File Type is the same feature as the traditional Save As command. You select the underlying type of file you want, then click the Save As button. The original file is kept in its current format and closed, and a new copy of it is opened and saved in the format you've chosen.  

Publish to Microsoft Stream

(This feature is available to Microsoft 365 subscribers who are part of an organization .) 

After you save your presentation as a video, you can upload the video to a video-sharing site named Microsoft Stream that only people in your school or organization have access to. Those people can watch the video in a browser. 

See Save a video to Microsoft Stream for more details.

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Export and sharing tenant settings

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The export and sharing settings allow the Fabric administrator the flexibility to determine and allow Power BI content to export to formats within their organization's security and compliance guidelines. These settings also allow you to keep unauthorized export formats from being exported by users.

Sharing settings are also managed through these settings. You can determine how and who can share Power BI content in your organization, as well as determine settings for sharing content with users outside your organization. These settings are configured in the tenant settings section of the Admin portal. For information about how to get to and use tenant settings, see About tenant settings .

Guest users can access Microsoft Fabric

When you turn on this setting, Microsoft Entra Business-to-Business (Microsoft Entra B2B) guest users can access Fabric. If you turn off this setting, B2B guest users receive an error when trying to access Fabric and any Fabric items they have permissions to. Disabling this setting for the entire organization also prevents users from inviting guests to your organization. Use the specific security groups option to control which B2B guest users can access Fabric.

To learn more, see Distribute Power BI content to external guest users with Microsoft Entra B2B .

Users can invite guest users to collaborate through item sharing and permissions

This setting helps organizations choose whether new guest users can be invited to the organization through Fabric sharing, permissions, and subscription experiences.

To invite external users to your organization, the user must also have the Microsoft Entra Guest Inviter role. Once invited, external users become Microsoft Entra B2B guest users. This setting only controls the ability to invite through Fabric.

To learn more, see Invite guest users .

This setting was previously called Share content with external users .

Guest users can browse and access Fabric content

This setting allows Microsoft Entra B2B guest users to have full access to the browsing experience using the left-hand navigation pane in the organization. Guest users who have been assigned workspace roles or specific item permissions continue to have those roles and/or permissions, even if this setting is disabled.

To learn more about sending Fabric content to Microsoft Entra B2B guest users, read Distribute Power BI content to external guest users with Microsoft Entra B2B .

Users can see guest users in lists of suggested people

Show microsoft entra guests in lists of suggested people.

This setting helps organizations limit visibility of external users in sharing experiences. When disabled, Microsoft Entra guest users aren't shown in people picker suggested users lists. This helps prevent accidental sharing to external users and seeing which external users have been added to your organization through Power BI sharing UIs.

When the setting is set to disabled, you can still give permission to a guest user by providing their full email address in people pickers.

Publish to web

People in your organization can publish public reports on the web. Publicly published reports don't require authentication to view them.

Only admins can allow the creation of new publish-to-web embed codes. Go to Embed codes in the admin portal to review and manage public embed codes. If any of the codes contain private or confidential content remove them. Review embed codes regularly to make sure no confidential information is live on the web.

The Publish to web setting in the admin portal gives options for which users can create embed codes. Admins can set Publish to web to Enabled and Choose how embed codes work to Allow only existing embed codes . In that case, users can create embed codes, but they have to contact the admin to allow them to do so.

Users see different options in the UI based on the Publish to web setting.

Learn more about publishing to the web .

Copy and paste visuals

Turn on this setting to allow users in the organization to copy visuals from a tile or report visual and paste them as static images into external applications.

Export to Excel

Users in the organization can export the data from a visualization to an Excel file.

To learn more, see Export the data that was used to create a visualization .

Fabric automatically applies a sensitivity label on the exported file and protects it according to the label's file encryption settings.

Export to .csv

Users in the organization can export data from a tile, visualization, or paginated report to a .csv file.

To turn this setting on or off:

• Still in the Export and sharing settings section of the Tenant Settings , find the setting called Export to .csv .
• Turn the switch on or off.
• Under Apply to , select the scope of users that the setting will affect.
• Select Apply to save your changes.

Download reports

Users in the organization can download .pbix files and paginated reports.

To learn more, see Download a report from the Power BI service to Power BI Desktop .

Users can work with Power BI semantic models in Excel using a live connection

Turn this setting on to allow users to export data to Microsoft Excel from a Power BI visual or semantic model, or export a semantic model to an Excel workbook with Analyze in Excel, both options with a live connection to the XMLA endpoint.

To learn more, see Create Excel workbooks with refreshable Power BI data .

Export reports as PowerPoint presentations or PDF documents

This setting lets users export reports as PowerPoint presentations or PDF documents.

• Learn how to export PowerPoint presentations .
• Learn how to export PDF documents .

Export reports as MHTML documents

Users in the organization can export paginated reports as MHTML documents when this setting is turned on.

Export reports as Word documents

This setting lets users in the organization export paginated reports as Microsoft Word documents.

To learn more, see Export Power BI paginated report to Microsoft Word .

Export reports as XML documents

This setting lets users in the organization export paginated reports as XML documents.

To learn more, see Export Power BI paginated report to XML .

Export reports as image files

Users in the organization can use the export report to file API to export reports as image files.

To learn more, see Export Power BI paginated report to an Image File .

Print dashboards and reports

This setting lets users in the organization print dashboards and reports.

To learn more, see Print from the Power BI service .

Certification

Choose whether people in your organization or specific security groups can certify items like apps, reports, or datamarts as trusted sources for the wider organization.

When a user certifies an item, their contact details are visible along with the certification badge.

Read Enable content certification for more details.

Users can set up email subscriptions

This setting lets users create email subscriptions to reports and dashboards. Read Email subscriptions for reports and dashboards in the Power BI service to learn more.

B2B guest users can set up and be subscribed to email subscriptions

There may be instances that admin may want B2B guest users to receive email subscriptions but not other external users. Use this setting to allow B2B guest users to set up and subscribe themselves to email subscriptions.

If this setting is off, only users in your organization can create and receive email subscriptions.

The Allow email subscriptions to be sent to external users users switch will be automatically turned off if the B2B guest users can set up and be subscribed to email subscriptions switch is turned off. This is because B2B users are external users that have been granted elevated permissions to get content. Since B2B guest users have higher permissions than other external users, if they can't get the email subscription neither can the other external users.

Users can send email subscriptions to guest users

Users can send email subscriptions to guest users. With this setting off, users in your organization can't subscribe guest users to subscription emails.

Featured content

This setting lets you enable or disable the ability of users in your organization to promote their published content to the Featured section of the Power BI Home page. By default, anyone with the Admin, Member, or Contributor role in a workspace in your organization can feature content on Power BI Home.

To learn more, see Feature content on colleagues' Power BI Home page .

You can also manage featured content on the Featured content page in the Admin portal. Go to Manage featured content for more details.

Allow connections to featured tables

This setting lets Fabric admins control who in the organization can use featured tables in the Excel Data Types Gallery. Read more about Power BI featured tables in Excel .

Connections to featured tables are also disabled if the Allow live connections setting is set to Disabled.

Allow shareable links to grant access to everyone in your organization

This tenant setting is available for admins looking to disable creating shareable links to People in your organization .

If this setting is turned off for a user with permissions to share a report, that user can only share the report via link to Specific people or People with existing access . The following image shows what that user sees if they attempt to share the report via link:

To learn more, see Link settings .

Enable Microsoft Teams integration

This setting allows organizations to access features that work with Microsoft Teams and the Power BI service. These features include launching Teams experiences from Power BI like chats, the Power BI app for Teams, and getting Power BI notifications from Teams. To completely enable or disable Teams integration, work with your Teams admin.

Read more about collaborating in Microsoft Teams with Power BI .

Install Power BI app for Microsoft Teams automatically

Automatic installation makes it easier to install the Power BI app for Microsoft Teams, without needing to change Microsoft Teams app setup policies. This change speeds up the installation and removes admin hassles of configuring and maintaining infrastructure needed by an app setup policy.

When the app is installed, users receive notifications in Teams and can more easily discover and collaborate with colleagues. The Power BI app for Teams provides users with the ability to open all Fabric content.

Automatic installation happens for a user under the following conditions:

• The Power BI app for Microsoft Teams is set to Allowed in the Microsoft Teams admin portal.
• The Power BI tenant setting Install Power BI app for Microsoft Teams automatically is Enabled .
• The user has a Microsoft Teams license.
• The user opens the Power BI service in a web browser.

To learn more, see Add the Power BI app to Microsoft Teams .

Enable Power BI add-in for PowerPoint

The Power BI add-in for PowerPoint makes it possible for users to add live, interactive data from Power BI to a PowerPoint presentation. See About the Power BI add-in for PowerPoint for more detail.

When this setting is on (default), entry points for opening a new PowerPoint presentation with the add-in already loaded are available in Power BI. When this setting is off, the entry points in Power BI are unavailable.

This integration requires that your organization's Microsoft Office admin has enabled support for add-ins.

If you turn this setting off, that doesn't prevent people from using the add-in starting from PowerPoint. To completely block adding live Power BI report pages to PowerPoint slides using the add-in, the add-in must be turned off in both Power BI and PowerPoint.

Allow DirectQuery connections to Power BI semantic models

When this setting is turned on (default), users can use DirectQuery to connect to Azure Analysis Services or Power BI datasets.

To learn more about DirectQuery, see Use DirectQuery in Power BI Desktop .

If you turn this switch off, it effectively stops users from publishing new composite models on Power BI semantic models to the service. Existing reports that leverage a composite model on a Power BI semantic model continue to work, and users are still able to create composite models using Desktop, but they can't publish to the service.

To learn more about composite models, see Use composite models in Power BI Desktop .

Live connections to Power BI semantic models aren't affected by this switch, nor are live or DirectQuery connections to Azure Analysis Services. These continue to work regardless of whether the setting is on or off. In addition, any published reports that leverage a composite model on a Power BI semantic model continue to work even if the setting has been turned off after they were published.

Guest users can work with shared semantic models in their own tenants

When this setting is turned on, Microsoft Entra B2B guest users of semantic models shared with them by users in your organization can access and build on those semantic models in their own tenant.

This setting is off by default for customers. If this setting is disabled, a guest user can still access the semantic model in the provider tenant but not in their own tenant.

Allow specific users to turn on external data sharing

As a Fabric admin, you can specify which users or user groups in your organization can share semantic models externally with guests from a different tenant through the in-place mechanism. Authorized guest users can then discover, connect to, and work with these shared semantic models in their own tenants.

Disabling this setting prevents any user from sharing semantic models externally by blocking the ability of users to turn on external sharing for semantic models they own or manage.

Users can deliver reports to OneDrive and SharePoint in Power BI

Users can deliver reports to OneDrive or SharePoint. If the Users can set up subscriptions setting is also turned on, users can use subscriptions to schedule delivery of these reports to OneDrive or SharePoint.

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Home Blog PowerPoint Tutorials How to Save a PowerPoint Presentation as a PDF

How to Save a PowerPoint Presentation as a PDF

Saving a PowerPoint file as a PDF document can make sharing easier since it removes heavy elements such as transitions, animations, and embedded videos to make the document lightweight and print-friendly. If you have been wondering how to save a PowerPoint as a PDF, there are multiple ways to convert PowerPoint to PDF using your Windows or Mac computer, Android or iOS devices, and an Internet-connected browser with PowerPoint for the web. Saving your presentations to PDF can help in a variety of business situations, for example to generate PDF handouts, or presentation-ready PDF reports. In this article, we explore some of these ways.

How to Save PowerPoint as PDF on Mac and Windows

The desktop version of the PowerPoint app for Windows or Mac computers has various similar options for saving a PowerPoint to PDF. If you want to convert PowerPoint to PDF in Windows, follow the steps below:

Save File as PDF to a Specified Location

The easiest method to convert your PowerPoint presentation a PDF on Windows or Mac is via File > Save As .

This will provide you with a list of destinations in your computer and the cloud to save your file. This includes your computer, OneDrive account, or a location you can specify, such as your Box account or at Egnyte.

Once you have picked a location to save your file, select PDF from the Save as type drop-down menu and select Save .

Print PowerPoint to PDF

Another method to save a PowerPoint such as a .pptx or .ppt file to PDF is to go to File > Print and select Microsoft Print to PDF instead of a printer from the Printer drop-down menu.

Once you have selected Microsoft Print to PDF instead of a printer device, click Print to generate your PDF file and save it to your specified location on your computer.

Export PowerPoint as PDF and with Accessibility Features

You can export a PowerPoint file as a PDF with accessibility features via File > Export > Create PDF/XPS . There is also an option to Investigate Accessibility which can be used to check if the document is user-friendly for persons with disabilities.

Save PowerPoint File as PDF as Email Attachment

To instantly share your PowerPoint presentation via email as a PDF attachment, go to File > Share and select PDF .

How to Save PowerPoint as PDF on PowerPoint for the Web

PowerPoint for the web enables users to use an Internet browser to view, create, and edit PowerPoint files online. To save your PowerPoint slide deck as a PDF file, you can download or print your file as a PDF.

Download the PowerPoint File as a PDF

By going to File > Save As and selecting Download as PDF , you can download a copy of your slide deck as a PDF file using PowerPoint for the web.

Your file should instantly start downloading once you select the option mentioned above. In case the download does not start, use the onscreen Download button.

Print PowerPoint File as PDF

To print a PowerPoint file as PDF, go to File > Print and select Print Full Page Slides .

Select Save as PDF instead of a printing device and click Print to save your document.

How to Save PowerPoint as PDF on Android, iPhone, and iPad

If you’re wondering how to turn a PowerPoint into a PDF document on a mobile device, such as by using the Android or iOS app for PowerPoint, below are a few easy conversion methods.

Share PowerPoint as PDF Document

You can save your presentation as a PDF file by tapping on Share and selecting Full Document from the PowerPoint mobile app.

Print PowerPoint as PDF

Like the desktop version and PowerPoint for the web, you can also print your slides as a PDF file by tapping the three dots from the top of the PowerPoint mobile app, followed by Print . Select Save as PDF and select a location on your mobile device to save your PDF file.

How to Save PowerPoint as PDF using Third-Party Apps

With the help of third-party mobile, desktop, and web apps, you can easily convert PowerPoint presentations to PDF format.

Google Slides

If you don’t have PowerPoint and want to save a PPT to PDF, upload it to Google Slides via File > Download PDF Document. Alternatively, you can learn how to convert a PowerPoint presentation into Google Slides .

PowerPoint to PDF Conversion Apps

Numerous third-party tools can convert PowerPoint to PDF, including online PPT to PDF converters like CloudConvert, ZamZar, SmallPDF, and iLovePDF. Similarly, various apps can be used for this purpose: Adobe Acrobat, Win2PDF, SmallPDF, Wondershare PDF Element, PDF Converter by Readdle for iOS, PDF Creator – PowerPoint edition for iOS by Cometdocs, PowerPoint to PDF for Android by Cometdocs, etc. Many of these apps also come with additional features, such as the ability to lock, compress, password protect, and merge PDF files, as well as to fetch a file via Dropbox, Google Drive, OneDrive, and other cloud storage services.

PowerPoint’s native app can help you easily convert your presentation files using Windows, Mac, Android, iPhone, or an iPad device. However, if you don’t have PowerPoint installed on your device, using Google Slides, online converters, and third-party apps can be a convenient way to convert your PowerPoint Templates to PDF files.

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How to Export Your PowerPoint Presentation as a PDF File

After you’re done creating a presentation, you might want to open it in other computers, but perhaps your presentation is not compatible with the software included in them. For this reason, having a PDF version is useful. In this tutorial, you’ll learn how to export your presentation as a PDF file in a few steps. 

Exporting without Speaker Notes, One Slide per Page

Exporting with speaker notes or with multiple slides per page.

• Click File → Save As. Select the PDF option from the drop-down menu. Then enter a name for the file and click Save.

If you have Adobe Acrobat PDF, there are two more options available for you:

• Click File → Save as Adobe PDF.
• On the Home tab, click Create and Share Adobe PDF.
• Click File → Save As. Choose the PDF option from the drop-down menu.
• Now you can optimize the size of the document for online publication, and add data such as tags, the author or a short title. Depending on your PowerPoint version, you may need to click More Options… to access these settings.
• To choose what will appear in the PDF document, click Options…

• Now you can choose the slides range, the publish options, the non-printing information and other settings. To change the number of slides per page or the orientation, choose Notes pages from the Publish what drop-down menu.

If you’re using a Mac and you can’t find these options, follow these steps:

• Click File → Print… or press Cmd + P.
• Now you can choose the slides range, the format and the orientation, the number of pages, whether you want to print it in color or in black & white, and whether to include a frame, headers, footers and speaker notes. If you decide to include speaker notes, you’ll only be able to choose one slide per page.
• To save, click the PDF button in the lower-right corner and select Save as PDF.

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With the advance of technology, printing has become something that is no longer a necessity. Smartphones have made the paper format less and less frequent, but there are still certain cases in which having physical resources is much more convenient. Whether it's for taking notes, handing out assignments, making worksheets or handing out business cards or invitations, it's necessary to print your customized designs.From now on, in every Slidesgo printable presentation that you download, you will find the instructions for printing on the third slide. Depending on the style, colors or format of each presentation, we will tell you if you can...

How to Add Superscript and Subscript in Google Slides

Let’s take the most famous formula: E=mc^2, Einstein’s relativity equation. It wouldn’t be the same if it was E=mc2, right? Okay, yes, some people write it like that because it’s very famous and it won’t be misunderstood. But technically… It can! This is where the sophistication of superscript or subscript enters the room! Do you know how to write them in equations, copyright brands or even footnotes in your presentations? Let’s figure out how.

How to Add Superscript and Subscript in PPT

It can be a registered brand, a footnote or a math formula that you need to properly write. “2^2+2” is not the same as “22+2”, is it? Using superscript or subscript in a proper way makes a whole difference in texts. If it’s for your mathematical or physics complex formulas or just an anecdotic footnote, let’s figure out how to write them in a powerpoint presentation!

Three Methods to Export PDF to PowerPoint

Converting PDF files into PowerPoint presentations can be extremely useful for editing documents and giving presentations. There are a few ways to export PDF to PowerPoint, depending on your needs and the tools you have available. This article will explore three methods: using Adobe Acrobat, online converters, and Power PDF software.

Using Adobe Acrobat

Adobe Acrobat is the industry standard tool for working with PDF files. The Pro version includes many features for editing, converting, and exporting PDFs. Here is the process for exporting PDF to PowerPoint using Acrobat:

Step 1 : Open the PDF file in Acrobat. You can do this by double clicking the file or using the Open option in Acrobat.

Step 2 : Click on the “Export PDF” tool in the right pane. This will open the export menu.

Step 3 : Select “Microsoft PowerPoint” as the export format from the dropdown menu.

Step 4 : Click the “Export” button. Acrobat will now convert the PDF to a PowerPoint presentation.

Step 5 : If your PDF contains scanned text, Acrobat will automatically run OCR (optical character recognition) to detect the text.

Step 6 : Save the PowerPoint presentation by naming your file and clicking “Save”.

The major benefits of using Adobe Acrobat are:

• Retains all original formatting and layouts
• Performs OCR on scanned documents
• Fast export speed
• Widely supported file formats

The downside is that you need to purchase Acrobat Pro which can get quite expensive. But if you work with PDFs regularly, it is a worthwhile investment.

Using an Online PDF to PowerPoint Converter

If you don’t want to pay for Acrobat Pro, you can use a free online PDF to PowerPoint converter tool. There are many good options available, but here is one easy method using the iLovePDF tool:

Step 1 : Go to the iLovePDF website and click on “PDF to PPT” from the menu.

Step 2 : Upload your PDF file from your computer by clicking the upload button or dragging the file in.

Step 3 : The website will now convert your PDF to PowerPoint automatically. Wait for it to finish processing.

Step 4 : Click the “Download” button to save your new PowerPoint presentation to your computer.

The advantages of online converters include:

• Completely free to use with no limits
• Very fast conversion
• Simple and easy process

The disadvantages are:

• Formatting and layouts may change from original PDF
• No OCR for scanned documents
• Must upload PDF to third party website

As long as your presentation formatting does not need to be pixel perfect, online converters offer an easy solution for occasional PDF to PowerPoint exports.

Using Power PDF Software

Power PDF is a PDF editing program with specific tools to convert documents to PowerPoint. Here is how to use Power PDF for the conversion:

Step 1 : Open Power PDF and open the PDF file you want to convert.

Step 2 : Select “PowerPoint Presentation” from the “Home” section in the toolbar ribbon.

Step 3 : Choose the location on your computer where you want to save the PowerPoint file.

Step 4 : Click “Export” to convert the PDF to PowerPoint.

The standout features of Power PDF for this purpose are:

• Retains tables, images, text, and layouts accurately
• Includes OCR technology for scanned files
• Batch conversion option
• Customizable output formats

The only downside to Power PDF is the cost. There is a free trial available, but the full software costs around $100. For regular PDF work, however, Power PDF is an affordable option compared to Adobe Acrobat.

Converting PDF documents to PowerPoint presentations provides more editing capabilities and better accessibility for giving presentations. The three methods outlined above offer options for every budget and use case:

• Adobe Acrobat – Best quality results but requires paid software
• Online Converters – Completely free but lower quality conversions
• Power PDF – Powerful PDF features for a reasonable price

When choosing a PDF to PowerPoint conversion method, consider how often you need to perform the task and if perfect formatting needs to be retained. For most average users, the free online tools will be sufficient. But Acrobat and Power PDF provide advanced functionality for working extensively with PDF files.

About The Author

Vegaslide staff, related posts.

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Blank pages when PPT saved to PDF

PPT files built as recently as 01/2021 are now only showing background formatting when saved to pdf (mostly blank pages). PPT files sent to print also only print the background image, no text. This has been replicated by the client on a Mac (computer 1), on a separate company's fellow designer Mac running Catalina, Office 365 (computer 2), and on my machine in Catalina, Office 365 (computer 3).

A fourth person on her Mac running Big Sur, Office 365 was able to correctly save a PDF out of PPT. However, Big Sur has been posing issues for Adobe users and isn't a recommended upgrade per our tech support.

The issue has been replicated in powerpoint files for 3 different clients. However other powerpoints are working properly.

It appears to drop elements that use a placeholder on a master slide.

The same files save to PDF and print properly on the PC.

Suggestions how to get powerpoint to save to PDF and print correctly from the Mac in Catalina?

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Replies (4) .

• Microsoft Agent |

Hi AnitaV2,

Thank you for your post in our forum. And we will try our best to help you if we can do something.

Per your description, we know the corrupted presentation has the problem that can’t be saved to PDF on three Mac devices, but the corrupted file works well in Mac Big Sur and PC, the importance is other PowerPoint presentations works well on the three devices running Catalina.

So, we think the problem may be related to the compatibility between a particular file and a particular kind of device (in this case is Catalina). And you also mentioned “ It appears to drop elements that use a placeholder on a master slide ”, so we think the easiest and quickest suggestion is to create a new presentation in Catalina, just copy the content of the corrupted presentation, and then paste it to the new presentation. To isolate the construct of the corrupted file, we don’t suggest you copy sliders directly.

And then you can check whether the problem persists after creating a new presentation.

Best regards,

Was this reply helpful? Yes No

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Thanks for your feedback.

Thanks Cindy,

Today added another client with the issue of blank pages when outputting a PowerPoint deck to PDF or print. For her it was only white type on colored backgrounds that dropped out of the PDF.

--that user was able to open the file on another Mac running High Sierra and successfully output and PDF and print.

So far 5 different Mac computers at 5 different companies, have tested output of PPT to pdf. Of those 5, 4 have had the issue of blank pages in the pdf.

-- Catalina/Office 365 was able to set up a new PPT deck and it produced blank pages

    same user could open an older PPT deck and it went to PDF correctly

    user also tried using Keynote to save the file and then take it back to PPT and that did not work either.

-- Big Sur/Office 365 consistent issue of blank pages in PDFs

-- Catalina/Office 365 white text on dark backgrounds was white text dropped from PDFs saved from PPT

     same user moved the PPT to a Mac running High Sierra and it output to PDF correctly

-- Catalina/Office 365 was able to set up a new PPT deck and it PDF/printed correctly

    same user could open an older PPT decks (built earlier this year) and PDF had blank pages

-- Big Sur/Office 365 no reported issues with blank pages

All files consistently output to PDF and print on a PC in Office 365 correctly.

Solution so far...output the PPT to jpgs, then assemble the jpgs into a PDF with Acrobat Pro.

Suggestions? Solutions?

Much thank you for sharing more useful information here.

And based on your provided information, we know older presentations work well, while the newly created presentation can’t be exported as PDF. If so, we need to confirm some points which may help us narrow the problem.

1. Check the PowerPoint version in Mac Big Sur, and Mac Catalina.

2. Per your description, may I confirm you can’t export presentation to PDF, either File > Save As a Copy > PDF , or File > Print > PDF ? You can test to check the two kinds of ways to export as PDF.

3. May I confirm your bold text in your second reply represents five Mac devices that have different issues?

4. May I confirm only PowerPoint has the problem? How about Word, Excel?

In the meantime, we would like to suggest you can update PowerPoint to the latest version (16.47).

And due to Microsoft support privacy, we would like to convey Microsoft only support the latest three versions of macOS, Big Sur, Catalina, Mojave. Upgrade macOS to continue receiving Microsoft 365 and Office for Mac updates .

Welcome to share any updates when you have time if you need further help on this question.

1 person found this reply helpful

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