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How to Develop a Work Project Plan

Developing a work plan helps to articulate the steps required for achieving a goal. These plans help simplify the process when things get too complicated. Many companies use work project plans, and these guidelines explain how to create them.

What Is a Work Project Plan?

A project plan is a document that represents and specifies the goals, objectives and tactics of a program or project, as well as its tasks, leading activities, timing, sequencing and who will be responsible for everything. It sets demonstrable objectives with measurable objectives that are possible to be transformed into concrete actions. When team collaboration is effective, a work plan project document can act as a tool for guidance to help companies realize outcomes. Many companies use project plan templates to help them develop their work project plans from beginning to end.

Create an Outline

The work project plan should consist of an outline that’s broken down into goals, strategies, objectives and tactics. In this way, you’ll be able to better determine the overall outcome for success. Your goal should state the mission of your project. When outlining your strategies, you should focus on your goals and what you need to achieve them. Your objectives tie into your strategies in the form of deliverables. For example, if you want to make your business more profitable, an objective could be reducing marketing costs, and the strategy for that could be achieving a reduction of 25 percent per acquisition. The tactics you add to your outline are the checklists you’re using to achieve your goals, strategies and objectives.

Define Your Goals

Create a clear and concise definition of your goals so that you can develop your work plan project around specific goals. Defining your goals as narrowly as possible will help you develop an understanding of your overall needs. In doing so, you’ll ensure that deadlines will met, the project will stay on track, there will be enough resources available and the task will be completed. You’ll see more success if you keep your work project plan organized, plan it around your team and make sure it’s not designed solely around the project’s process.

Measure Your Team’s Progress

When you’re working on developing a work project plan, you need to remember to measure your team’s progress. You’ll be responsible for looking at the work they’ve accomplished, as well as what they still need to do to reach their goals. However, it is important to note that looking at too much information will muddle the results. So don’t focus too much on the results. Instead, focus on the project itself.

Planning Activities and Resource Management

Utilize planning worksheets to develop step-by-step activities and tasks for your team to follow throughout the project. Use an outline or template to create these worksheets, like a health and safety plan template or a campaign plan template. Assign specific activities to team members to help meet the objectives of your work project plan. Also look at how you’re managing your resources. For example, if you’re working on a project that calls for 25 people and your team currently consists of 15, you’ll need to recruit temporary workers (perhaps using a recruitment plan template) or be strategic with how the work is assigned to each member of your team.


capstone project work plan


Capstone Project plan

Looking for a capstone project plan? This roadmap is designed to culminate and showcase knowledge and skills gained. Students investigate a potential career path, engaging in research and experience. Students will present their growth and learning in a final portfolio and presentation. Use this capstone project plan for genius hour, a beginning of the year or end of the year project. This project guide for students takes students through a typical senior capstone project.

Capstone Project Plan

Pathway Capstone

Stage 1 - Choose Topic

"What do you want to be when you grow up?" Consider your future and what you're interested in exploring as a potential career. This could be an industry, a profession, a cause or a passion. Narrow down your topic to one that is most meaningful and relevant to you and where you want to go in life.

Pathway 1 - Discover Topic

Identify interests: academic, professional, and social topics. Suggestion: make a list or mindmap. Keep in mind transferable skills you want to develop, careers you might want to pursue, a topic you want to learn more about to be future-ready.

Identify goals: academic, personal, professional and social. What do you want to learn more about? What skills are you interested in developing? What do you think is important for your future? Consider: I want to… learn / develop / improve / explore / prepare for / understand / know how to / create / plan / affect.

Find connections to create project topic(s). Look over your interests and goals. Find common themes or ways to combine ideas.

Conduct a “pre-mortem" as a feasibility test. Identify all of the ways the topic might not be achievable, all the reasons your project might fail. More eyes on this is helpful. Run your ideas by others (particularly mentors) and have them identify areas of concern. Ask: “Can this work? Can you come up with reasons it wouldn't? Why shouldn't I pursue this?”

Stage 2 - Create Proposal

Capstone projects are complex culminations of your experience as a student and proof that you are future-ready. Demonstrate your readiness by having a well-thought out plan of action. Include purpose, timeline, goals, tasks, mentors, research, anticipate challenges, and identify supports to put in place (resources, mentors, etc.)

Pathway 2 - Proposal

Identify your goal(s). Turn your goal(s) into one overarching driving question or statement. Eg. “I want to understand the positive impact of social media for companies beyond marketing” or “Does social media have a positive impact for companies beyond marketing?” Turn your question or statement into a SMART goal.

Identify relevance. Explain why your goal relevant and meaningful to you. What do you hope to learn or accomplish? (gain knowledge? develop skills? get experience?).

Identify gaps in knowledge. What further research do you plan to do to deepen your understanding of this topic? What are the big questions you need to answer? How will you research, read, locate information, talk to experts, interview, attend info sessions/workshops/classes.

Determine final product. Who is the audience? Why this product and why this audience? What will this product help this intended audience to do? Eg. Pitch your product to local company. Suggestions for final products: design a product or service, conduct an experiment, plan an event, create art, write a speech.

Outline a "to-do" list. Be specific about the actions you will take: practice, attempt, shadow, volunteer, work experience, assemble, create, achieve, decide.

Establish a timeline for your To Do list. Create a timeline with deadlines for major tasks.

Identify challenges. What major challenges do you foresee? How are you stretching your learning? How are you challenging yourself?

Gather support. What supports will you put in place to address the challenges you've identified? These are people, programs, or resources who will assist you with the project. Describe the role or expertise you're looking for in a mentor or program and how you plan to acquire them.

Develop mentor meeting cadence. For your initial meeting with your potential mentor, be prepared to outline what you need from them and why they would be a good fit. Consider: what does this mentorship mean for them? Benefits? Opportunities? Suggest meeting cadence, feedback loops, general expectations. Confirm details of mentor-mentee relationship. Consider: draft a contract.

Stage 3 - Do Research

Knowledge is power. It is also one way to set yourself apart from the competition. Undoubtedly there will be others pursuing your career of interest. Knowledge of your field boosts your chances of being a credible candidate in the eyes of employers.

Pathway 3 - Research

Identify your goals for your research and determine what you want to learn from it.

Determine your method(s) of research and explain why. Eg. Interview, Survey, Observation, Participation etc.

Organize your research. Decide on 1-3 areas to research further and create headings for each area. List key ideas/general content under each heading. Knowing more about these areas should start to answer your driving question.

Turn key ideas/content into more specific questions: ones that you can find facts about and get answers to. The answers to these questions should help you come up with an answer to your driving question.

Assess your sources of information. Are all of your resources credible and reliable? Look at the information you got from those sources. Are they fact-based? Biased?

Analyze findings: look for common themes, patterns, connections between ideas. What have you learned overall? Revisit your research goals. Did you meet them? Have your findings moved you closer to achieving your project goals? Do you need to do more research or try another approach?

Stage 4 - Write Paper

Put it all together. Keep in mind, this paper reflects more than knowledge gained. It also demonstrates a number of critical skills: conducting research, synthesizing information, defending an argument, assessing credible sources and communicating effectively.

Pathway 4 - Write Paper

Identify your driving question. Use the one from your proposal or modify if your thinking has changed.

Create a works cited page. Keep track of websites and other resources. Include any research done up to this point (interviews, surveys, etc.). Check with your teacher on how which format to follow (APA, MLA, Chicago, etc.)

Determine your thesis. This should be the answer to your driving question that your paper will defend.

Draft your paper. Run it by your mentor, peers, and/or parents. Get feedback.

Edit and polish. Ensure it’s formatted correctly before submitting (ex. spacing, font, citation method, cover page requirements, etc.).

Stage 5 - Develop Final Product

Knowledge is power, but without action is useless. You've learned more about your topic of interest. "So what?" Consider your future resume and cover letter. What experience would set yourself apart from other candidates? Take on a leadership role and design, build, plan, conduct, or perform something to showcase your uniqueness.

Pathway 5 - Develop Final Product

Double-check: is your proposed anchor experience still relevant after having done your research? Ensure your anchor experience will help you achieve your goals, build desired skills, showcase your learning in the best way. If appropriate, what will you tweak or change or add based on your research findings?

Make a plan. This could be a list of tasks and deadlines or choose a structured process that will help keep you on track. Eg. if your anchor experience is to conduct an experiment, consider using the Scientific Method as a planning structure.

Seek feedback. Whose feedback will help inform your process? Suggestions: talk to your mentor, your intended audience, experts in the field.

Final touches. Knowing that the results of your anchor experience will be shared, consider finishing touches to make it showcase/public-ready.

Stage 6 - Develop Portfolio

Time to showcase all of your amazing work. Your portfolio should speak to your entire learning journey. Draw attention to moments you want to highlight. Choose a format that is representative of who you are.

Pathway 6 - Develop Portfolio

Create a list of artifacts. What do you need to collect for your portfolio? (ex. proposal, paper, final product).

Determine display. If asked to showcase, how will you share your final portfolio? (physical - binder, scrapbook; electronic - blog, website, folder of documents).

Look back and summarize the experience. Consider: Did you learn or accomplish what you intend to? What was challenging? What are you proud of? What would you do differently? What was valuable? Include reflection in your physical or electronic portfolio.

Look forward and consider: How are you more prepared for your future? What will you takeaway from this experience? What more could be done to further your work? How could you apply your research or skills in another area? Include reflection in your physical or electronic portfolio.

Create a list of post-capstone products. What would be valuable for you to have? (Suggestions: Letter of Recommendation, Resume, Cover Letter, LinkedIn profile).

Create post-capstone products. Include these in your physical or electronic portfolio.

Stage 7 - Prepare for Presentation

This is a culminating experience. It acts as a bookend to your life as a student. Your presentation should exude confidence, pride, and professionalism. Be prepared to tell your story: identify your narrative, draft your speech, and create visual/auditory aids to supplement your presentation.

Pathway 7 - Prepare for Presentation

Draft your narrative. What’s your overall story? Highlight the important parts of your journey: your goals, your plan, your execution, your challenges, your accomplishments, your takeaways.

Draft your speech. Take your summary and write a conversational script. Test it by reading it aloud. It should read like you're telling your story in a formal, yet personal way.

Create visual or auditory aids. These should supplement your story. They shouldn't tell the story for you.

If you wish to customize this Capstone Project Plan, simply sign-up for a Spinndle account and grab this plan from our Shared Teacher library!

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Literature Review

Capstone Project Proposal: What It Is And How to Write One

antony w

by  Antony W

January 2, 2023

capstone project proposal

What would be your reaction if you spent months carrying out a school project, only for it to be thrown out on grounds of being irrelevant, inadmissible, or downright outrageous? Not very happy, I would say. To avoid such scenarios and censor the type of projects being carried out, schools require that every student taking this kind of an assignment to submit a capstone project proposal first.

Every capstone project begins with a project proposal. It is submitted to your instructor or school panel that reviews and either approves or rejects it. Thus, you can also think of a proposal as a plan or project blueprint.

Given that the capstone project proposal is integral to your success in the whole thing, we at Help for Assessment are here to show you how to do it properly.

Our expertise in all forms of academic writing includes a specialty in capstone projects, which is why we’re the perfect people to help you. We will also   do your capstone project proposal for you at very affordable prices. Visit our homepage to learn more about us and what we can do for you.

Back to the capstone project proposal guide. This article will cover all the main aspects of how to write it including:

What is a Capstone Project Proposal? 

what is a capstone project proposal in college

A capstone project proposal is a brief document that outlines what your capstone project is about, the steps you intend to follow while doing it, the resources you will need, and an outline of the project itself. It is more or less your blueprint for the entire project.

The purpose of a capstone project proposal is to help your instructor understand what your project is about. In the case where you are seeking assistance from the school such as funding or the use of school facilities, the proposal helps to convince them of why those resources should be allocated to you.

The proposal is also a big help to you as a student. Before you commit a lot of time and resources to the project, it forces you to take a look ahead at where you're going, what you want to achieve, and the investment you will need to put in to do that.

Capstone projects vary widely from discipline to discipline, but the proposal follows a standard format. Your instructor might provide you with a template and accompanying instructions, or they may not.

In any case, there are certain qualities you need to aim for if your proposal is to be successfully approved.

Qualities of a Good Capstone Project Proposal

qualities of a good capstone project

The length of a good capstone project proposal should be between 1 and 4 pages.

Anything longer is discouraged unless your instructor says otherwise. Thus, refine it until it is concise, clear, and direct. 

2. Structured

The information flow should be clear and logical. It should be a document that a person can scan through in minutes and get what you’re talking about.

Thus, present it in an easy to understand manner.

3. Straightforward

The person reviewing your proposal wants answers to questions such as:

What is your project about? How will you do it? What resources will you need, and how will you get them? Who will be involved? 

Provide these answers simply and directly in your proposal and you stand a much better chance of impressing them. The content of the proposal should all aim toward this one goal.

4. Compelling 

The language you use should be convincing. Be confident about what you want to do, be enthusiastic, and share your enthusiasm.

Prove why you think the project will work and how relevant it is in your field.

5. Detailed

Even though the proposal should be brief, include as much detail as is needed to support your points. 

Format of a Capstone Project Proposal

capstone project outline

This will be the same title you will use in the capstone project write-up, so take your time to craft a brief, direct, all-inclusive title for the proposal.

One way to come up with a good title is to write down the research problem as a question then craft your title in response to that question.

You should also try to make the title as intriguing as possible to get your readers interested in what you have to say.

In 150-200 words, describe what the project is about. Give the rationale for the project, i.e, why you think it is important and should be carried out.

Also, describe your methodology, analysis, and expected findings.

Think of the rationale as to the social implications of the project you are about to undertake.

How will it help the organization you work for or society at large? Describe the original contributions your project will have to the target group.

Research Problem

This is the problem statement of the project proposal. Give your thesis statement in one sentence, keeping in mind that it is the same statement you will use in the actual project write-up.

In the case of a project deliverable or creative project, describe the product you will develop, and the rationale behind it.

Describe what format your deliverable will be, e.g. a video, website, software, new curriculum, health or education program, policy paper, etc.

You should   write a descriptive literature review of all the sources you have used and cited for your project proposal including books, online sources, and papers. 

You can use these same sources in the project itself or choose to go for another set.

Methodology/Project Design

Explain how you intend to do what you want to do. Start with the method of inquiry which can include textual research, scientific experimentation, statistical data collection, qualitative study, or any other method.

Describe also, in detail, how this data will be gathered, processed, analyzed, and what resources or manpower will be needed to do this.

At the same time, explain the hypotheses and theoretical academic approaches in use which form the backbone of your project.

Detail the steps of your project and state when you expect to do what. This can usually be given in the form of a table with specific dates.

Also, state when you will be meeting with your supervisor/mentor and giving progress updates.

Description of the Final Product/Expected Results

For a research project, explain what results you expect based on existing data about the same.

For creative projects, describe what the final product will be, how you expect it to look like, and how it will work. How will it help/affect the target group? How will you evaluate its efficacy and success?

Such a project will also need specific documentation, usually called a rationale report or just a report. Describe such kind of documentation format.

Resources Needed Including Expected Budget

This is a crucial part. Give a detailed record of all the resources you expect or need to use in the course of your project.

If you need funding, give a breakdown of how the money will be used and how much in total is needed.

State how you expect it to be funded, either through school funding or external sponsorship.

In the same way, state what school resources you need. Laboratory access, data access, support by school personnel, computers, or machines belonging to the school or an outside entity, and everything in between.

Reference list

This is a list of all the citations and sources used while writing the project proposal. 

Tips on How To Write a Capstone Project Proposal

tips for capstone project

Get Help With Your Capstone Project

Are you having trouble with your capstone project proposal? We strongly suggest that you get the experts involved. You cannot afford to fail at this stage because the entire project relies on it.

Let Help for Assessment handle your capstone project proposal for you and you will be assured of success. 

Thanks to our student-friendly prices, you are assured of a deal of a lifetime. Check out our service page and grab our first-time discount before it is too late!

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About the author 

Antony W is a professional writer and coach at Help for Assessment. He spends countless hours every day researching and writing great content filled with expert advice on how to write engaging essays, research papers, and assignments.

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Capstone Project Action Plan


I am excited to work on my capstone project and put the best of my academic work together into an e-portfolio. Since I heard of this course and last big assignment, I thought it was a great idea for a newly graduated student to showcase their best work in an easy to use, online format with prospective employers or committees. I started working on my artifact matrix in Week 2 and it has been fun to look back on the assignments, discussions, and papers that have helped shape my academic achievement and knowledge. I started this program with a very narrow view. I figured earning a master’s degree would help me accomplish a lifelong goal and would help my resume so I can earn a better paying job. It has been two years since I started researching a master’s degree program in Information Science. I have since gained so much more than just a section on my resume. It has been a long journey with a lot of hard work, long hours, and early mornings and I have learned so many new skills. I am grateful for this capstone assignment for giving me the chance to reflect on everything I have learned and accomplished and put it together to showcase to others.

What I enjoy so far about the capstone project is that I am using several of my best skills to accomplish the final product. I am using different tools such as Google Drive, an online file storage, Trello, a task management board, and Forklift, a double-pane file manager to increase my productivity and organization. By using different tools such as Trello, I can create a calendar type of project timeline so I can stay accountable for my progress. I understand I will deviate from the timeline, which is why I started early to give myself some padded time in case I burnout and need a break. The good thing about Trello is that I can move things around easily, write myself notes, and change things to stay flexible and ensure I can still finish on time.  I will show my use of Google Drive, the Trello board, and Forklift below in my general approach.

To build a wholesome portfolio, I will be adding a lot of my research and papers I wrote on Net Neutrality and tech services. I will be adding my best presentations, different types of business writing, and some of the fun work I did as President of the ALA Student Chapter board, such as special pieces I wrote for our newsletters and our team charter. I hope that through this portfolio, employers will see my personality and creativity, critical analysis, academic and business writing, quality research, and diverse, transformational leadership. 

General approach

Throughout my time in the program, I have mostly learned that my best work usually takes time. I must take the time to plan each step. I also do research, write, revise, fill in gaps, rewrite then submit. My process is sometimes all over the place. I start to plan how to tackle a hard assignment and even if I end up doing it differently, I still get assignments done and I do well if I give myself enough time. 

My assignment plan below shows a basic breakdown of how I will work on completing the portfolio and project plan paper and my other assignments. I started working on the artifact matrix in Week 2. 

I created an easy to use and basic Artifact Matrix based on the template. I made a few different changes to make it easier for me to stay organized. Below are the planned steps I plan to follow and my use of software tools I will use to complete the capstone project.

capstone project work plan

Trello is a virtual task management board I have been using for a few years and it was extremely helpful throughout my time in school. The first image shows my current board for the semester. I created lists for every class and all my reading and assignments for each class.

The second image shows the task card for the Artifact Matrix. In this card, I have added all the information for the assignment including the description, important links, its due date, and a categorizing label. This card and task board decreases all the time it takes to get organized to do a big project. Combining all this information into a task board makes it easy to find all the important documents I need and information and allows me to see how much time I need to complete. I will be using the Trello board to keep track of all the tasks for the capstone project as well as all my other tasks and assignments for my other courses this semester.

capstone project work plan

In order for the last few steps of the process to be easier to complete, I am taking the time to stay organized at the beginning of the process. I have designated Sundays as my capstone project day. I will dedicate 6-8 hours every week to finishing this project. My system so far has been utilizing my double screens to have my excel spreadsheet and a Forklift open on one screen, then Moodle and the goals description document open on my other screen. I go through one by one every goal and go through every single week of a course that may have assignments for that goal. When I find an assignment, I copy the information into my excel spreadsheet into the designated goal section, then immediately download the file from Moodle to the designated program goal folder in Google Drive. I will sometimes look back into my past folders in Google Drive to find the assignment and copy it to the program goal folder using Forklift, which is the second image.

As the last few weeks after the e-portfolio is turned in is mostly writing, I have separated when they are turned in on the Schedule overview below to show when I will begin working on them and when they are due. Additionally, I will be adding these assignments into my Trello task board with all the information on them as I did above to stay on track and keep all the information on the assignments altogether. I will continuously look over the schedule in this action plan to keep track of my progress and where I should be.

Schedule overview

Propose a Capstone Project

Students need your help identifying projects to complete their degree and gain critical professional experience. If you have a project that you think would provide an excellent capstone learning opportunity for either one or a small group of students, please fill out this web form: .

Poster of recent capstone project

What is a Capstone Project?

The Capstone Project is a culminating project that provides MUP students with the opportunity to apply what they have learned to a specific planning problem or issue. Projects are structured as year-long consulting agreements that pair second-year MUP students with client partners to tackle a planning question. The students work with the client to define the problem, design and conduct data collection, analyze and contextualize the information, and prepare a written and oral report for their client organization. Students gain experience working as consultants, and clients receive professional-level analysis and recommendations to inform planning processes.

A pair or small group of students may pursue a Capstone Project jointly in the case that the project has sufficient scope to warrant a team approach. A single faculty member will normally serve as the Capstone Advisor for the group, and a capstone proposal may be submitted jointly. Take a look at recent MUP Capstone Projects.

Timeline To allow enough time for coordination between students, advisor, and the organization, we ask that proposals are submitted by July 15 for projects starting in the fall.

Submit a Capstone Proposal


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