thank you for your application letter template

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Thank You for Applying Email

An employee "thank you for applying" email lets job applicants know that their application has been received, and may also set up their expectations for what's next and when they should expect responses. They can also be used to passively screen applicants.

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Thank You for Applying Email Template

Download this free thank you for applying email template and start using it straight away.

Thank You for Applying Email Example:

[Applicant Name],

Thanks for taking the time to apply for our position. We appreciate your interest in [company name] .

We're currently in the process of taking applications for this position. We will begin taking interviews [time frame i.e. in the next two weeks] . If you are selected to continue to the interview process, our human resources department will be in contact with you by [date, or estimated date] .

[Your Name]

[Your Position]

That's the basic email. You might want to try out Betterteam's screening email as an alternative. It acknowledges that the application has been received, but it also gets the ball rolling on the hiring process .

The idea is to send applicants 5 questions that take about 20 minutes to answer. This will automatically filter out unmotivated applicants because they won't even bother answering. Furthermore, you'll be able to pick out the good candidates quickly because they've all answered the same questions, making responses easy to compare.

Our sample email includes 5 generic questions that you can use, although we recommend that you tailor them to the particular job as much as possible.

Application Screening Email Template

Download our application screening email template and start using it straight away.

Application Screening Email Example:

[Applicant Name] ,

Thank you for taking the time to apply for our [title] position. Below is a small test we would like you to tackle which should take no more than 20 minutes. This will help us to understand the way you work and also give us some insight into your skills.

• Why did you decide to apply for this job?
• What, in your opinion, is the most important task for this job? Why?
• List the steps you would normally take to do this task correctly.
• What would you do to make your work stand out from the rest?
• Can you give me some examples of how you've done this job in the past, and the results you've gotten? Any numbers would be great.

[Your Title]

Employee Onboarding Process

How do you respond to a job application email?

You thank the applicant for applying in an email that also contains a few screening questions to judge the applicant's level of interest.

How do you acknowledge receipt for a job application?

Also known as an application acknowledgment email, a "thank you for applying" email is a courteous way to thank candidates for their application and can provide further details about interview dates and times.

Should I use a thank you for applying auto response?

Yes, we think so. An acknowledgment gives applicants a good impression of your company. It can also save you from having to follow up with emails asking when applicants can expect to hear back, and checking to see if you received their resume.

Should my company use the thank you for applying email for screening?

We recommend that any company should use a screening email, with one caveat. You'll want to write a really solid job posting that gets potential applicants excited about the job.

How do you end a thank you email?

You can choose to provide details about the interview process and when the candidate can expect to hear from HR, should they pass the screening stage. Alternately, just sign off with your name.

Related Articles:

Employee termination letter, the hiring process, new employee announcement email template, job application follow-up email, thank you email after a phone interview.

Applicant acknowledgement email: Templates

In the hiring game, prompt and clear communication is everything. From your candidate’s perspective, it can make or break their perception of you and your reputation as an employer.

That’s why it’s important to send applicant acknowledgement emails soon after a candidate has applied for a job. There are multiple ways you can go about writing these messages but no matter what you choose, a templated response will ensure you communicate the right details and that you don’t let candidate applications fall through the cracks.

Read on for tips on how to write a job application response email, and templates you can copy and paste into your hiring software or email client right now. Plus, we’ll go over how to automate your entire application response process. 👇

What is an applicant acknowledgement email & why should you write one?

An applicant acknowledgment email or a “thank you for applying” email is a message hiring managers and recruiters send to candidates to inform them that they’ve received their application and to let them know the status, including the next steps. The application might include a résumé and cover letter and/or answers to the job application form .

An applicant acknowledgement email has a few functions. For one, it communicates where the candidate is in the various stages of the hiring process and if they’ll be moving forward with your company or not.

For example, if a candidate lacks the must-have, non-negotiables in the job description — like a driver’s license for a delivery driver job — you would want to send an applicant acknowledgment email to thank them for applying and let them know you won’t be moving forward with their application. In cases where you would like to move the candidate to the job interview stage, you can also use the “thank you for applying” email to inform them of this.

So, why write an applicant acknowledgement email anyway?

First and foremost, timely communication during the hiring process is the backbone of a positive and memorable candidate experience (we know you wouldn’t be here if you disagree! 😉). Candidates deserve to know that once they’ve taken time to apply to your job opening their application hasn’t gotten lost in the process – and no one likes to be ghosted. Receiving a job application response email shows candidates that your hiring process is organized and that they’re not just a number in your search for a new teammate.

Applying for jobs can be stressful — especially if a candidate has been on the hunt for a while. A simple acknowledgement email can go a long way for a concerned candidate and it gives them peace of mind during their job search.

<div class="inpage-callout-container"><p class="inpage-banner-text">💡 Remember: Strong communication with candidates is more important than ever in today’s tricky job market. Unfortunately, we’re living in a time when candidates are constantly being left in the dust. But when you use kind, respectful and thoughtful communication techniques from the very start of your hiring process (like sending applicant acknowledgment emails), your company is sure to stand out amongst the stiff competition. ✨</p></div>

“Thank you for applying” email templates:

Simple job application response email template.

If you simply want to let candidates know that you’ve received their application and will be in touch soon, use this email template:

Subject line: Thank you for your application at [Company Name] / Your application at [Company Name] Hi [Applicant's Name], Thank you for taking the time to apply for the [Job Title] position at [Company Name]. We appreciate your interest in joining the team and the effort you put into submitting your application with us. Our hiring team is thoroughly reviewing all submissions and are planning to schedule interviews [mention the timeframe]. Please rest assured that we will notify all applicants of their application status and whether they are selected for an interview or not. We genuinely value your interest in joining our team and want to ensure a fair and transparent hiring process for everyone. Thank you once again for taking the time to apply to this role at [Company Name]! Kind regards, [Your Name] [Your Email Signature] ‍

Applicant acknowledgement email template for an accepted candidate

If you’d like to proceed with a candidate’s application and bring them through to the next stage of your hiring process, here’s an email template you can use to do just that:

Subject line: Thank you for your application at [Company Name] / Your application at [Company Name] Hi [Applicant's Name], We were very pleased to receive your application for the [Job Title] position at [Company Name] and we're eager to learn more about you. We’d like to invite you for an interview to discuss your experience, career goals, our company, and explore how this might be a mutual fit. We’ll be sending you an interview invitation [share timeframe] with various dates and times so please keep an eye on your inbox for an email from us. Congratulations on making it to the next stage! We're looking forward to meeting you and learning more about your unique skills and experiences. Best regards, [Your Name] [Your Email Signature] ‍

📣 Use one of our interview invitation templates to invite the candidates of your choice to the next round of your recruitment process.

Job application response sample email template for a rejected candidate

Not every applicant is going to get an interview at your company. After reviewing applications, you’ll want to send an email to the candidates you won’t be moving forward with. Here’s an email template to help communicate the message in a thoughtful and professional way:

Subject line: Your application at [Company Name] Hi [Applicant's Name], First and foremost, we want to express our gratitude to you for taking the time to apply for the [Job Title] position at [Company Name]. We sincerely appreciate your interest in joining our team. After careful consideration, we have decided to move forward with other candidates who more closely match the requirements and qualifications we’re seeking for this role. Please know that our decision was not easy as we received many impressive applications, including your own. We value your skills and experience, and we encourage you to keep an eye out for future opportunities with [Company Name]. We would love to keep your application on file for future jobs that may be suitable for you at our company. If you would prefer that we delete your contact information and application, please let us know. We wish you all the best and thank you again for your application and interest in [Company Name]. Kind regards, [Your Name] [Your Email Signature] ‍

📣 Need more candidate rejection messaging? Check out these professional and thoughtful candidate rejection email templates to help soften the blow.

4 steps to write an application acknowledgement email/letter

When thanking job candidates for applying to an open position at your company, follow these steps to knock it out of the park:

1. Thank your candidate for taking the time to apply

Applying to a job is no small feat. It takes time out of a candidate’s day and a lot of effort to make sure their application captures your attention. Each time you get an application, remember the person on the other end. A great way to show your appreciation for an application is to thank the candidate at the beginning of the acknowledgment email.

<div class="inpage-callout-container"><p class="inpage-banner-text"> 💡 Pro Tip: We’d always recommend using applicant tracking software to send and automate your candidate thank you email process. It ensures that you respond to candidates in a timely manner and it provides them with clarity on the hiring process. Automating this means that you won’t leave any candidates or job applications behind!</p></div>

2. Remind them of the role they applied for and the information they shared

In the subject line or body text of the email, include the role the candidate applied for. This makes the experience for the candidate more personalized and it also is helpful for candidates who may have applied for multiple open roles.

If you used a job application form as part of your application process, hiring software like Homerun allows you to also include the candidate’s application answers in the email. This is really handy because when candidates prepare for interviews, they need to know what they said in their answers. Not all application forms will save and send candidates their responses (for example, you can’t expect this from a Google Form).

📣 MORE: Recruiting email templates to simplify your candidate communications

3. Inform the candidate of their application status

This part of the applicant acknowledgement email depends on how your team decides to approach this type of communication with job candidates. You may want to thank the candidate for applying and mention that you’ll get back to them with the next steps in x days while you review their candidacy. If you can give them a rough timeline, that’s great! You can also choose to let them know you’d like to move forward with them or that you’re no longer considering their application for the job.

If you’ve come to the decision that you won’t be moving forward with a candidate, we’d recommend providing some more context in your email. Let them know why you won’t be conducting a job interview with them or hiring them in a kind and professional way. This transparency informs the candidate’s experience with your company, it helps in their job search and it boosts your company's reputation in the long run.

4. Sign off on an appreciative note

As you would with any email, end your thank you for applying email on a professional and appreciative note. Thank them again for their interest in the role and for taking the time to apply — it’s no easy feat submitting job applications after all. Depending on the rest of the email, you can even suggest they keep an eye on future positions at your company.

Automating your applicant acknowledgement emails

Replying to every single application you receive for an open role is not only time-consuming, but it can be pretty tedious work too! Templates are fantastic for speeding up this process and ensuring that every single candidate who applies has the same, pleasant candidate experience with your company.

Want to take it a step further? Using hiring software to automate applicant acknowledgement emails is a game changer. Automation simplifies updates and follow-ups and centralizes applicant information for better collaboration within your hiring team. With an ATS for small businesses that automates your candidate emails, you can:

• ⏳ Save time and effort for hiring teams: No more manual email composition – the software generates personalized emails instantly, allowing hiring managers and recruiters to focus on more important tasks.
• 📩 Ensure consistent and professional communication: With predefined templates, every applicant receives a polished acknowledgement email, helping you maintain a positive employer brand and deliver a seamless experience for candidates.
• 🥳 Enhance the candidate experience: Prompt acknowledgements show that candidates’ time and effort are valued, even if they don't move further in the hiring process. It leaves a positive impression and reflects your company's clear and timely communication standards.

Add any of these applicant acknowledgement email templates to Homerun’s hiring software and streamline your candidate communications.

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Find out how homerun can help you organize your hiring workflow., related articles, 50 application questions to find the right candidate for every job, a guide to applicant tracking systems (atss) for small businesses [2024], new to hiring start here, our newsletter.

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Email template – thank you for your application!

• Email template –...

Do you send a reply to candidates informing them that you’ve received their application? Or are they left in the dark until a standard rejection arrived, telling them that the position has been filled by someone else.

When you recruit using an ATS (Application Tracking System) feedback or confirmation doesn’t take long, and it leaves a lasting positive impression on candidates.

Feedback or confirmation are important to keep in mind for a good candidate experience, and you are welcome to use this template as a guide to get started.

When was the last time you applied at your own company?

How would you like to be treated when you apply for a job? To live in uncertainty whether the application was received? To not hear anything at all from the company until a month later when you see a new email in your inbox with the rather dull wording “Thank you for your application. The position has been filled.” as the only, and final, communication.

No matter if your company struggles with large volumes of applicants, or search to find any at all, it is important that each and every candidate feels well treated. Contact, feedback or a simple confirmation of submitted application will influence how the candidate feels about you as a potential employer. In turn, it may also affect your employer brand, reputation and in the long haul if other candidates will choose to apply at your company.

creating a better candidate experience has to do with how you communicate with candidates and potential applicants.Confirming that the application has been received, even if it’s a simple auto reply, is the most basic step towards creating good rapport with the candidates. And with that, a better candidate experience.

Replying to candidates

In the confirmation email you should include:

• The name of the applicant (if possible) and what position they’ve applied for
• Let them know that their application has been received
• Explain the recruiting process
• Will interviews be conducted at any specific dates?
• How long is the recruitment expected to take?
• When and how till candidates know if they’ve not made it through to the next round?
• Contact information to the recruiter in charge in case the candidate has any questions
• Try expressing the company’s culture or personality
• Links to social media
• Write with a tone representative of your organization

Save time using automated responses and templates

Are you in the early stages of the recruitment it’s quite alright to use a general template. Later stages of the recruitment should be more personalized and preferably contain feedback from the interview.

Depending on how many candidates have applied you can either create a very general template where you can basically send out an auto reply as is, or a bit more personalized version with the candidate’s name.

Hint! Recruiting software can be a huge help for sending out personalized automated emails.

Email template thanking for the application

Subject: Your application to [ Company name ]

Hello [ candidate’s name ],

We’re received your application for the position of [ title ]. [ Short description of the recruitment process ]. You can read more about us on our company career page [ link to career page ] or follow us on social media on Facebook [ link to company Facebook page ] and Instagram [ link to company Instagram page ] to get the latest updates.

If you’ve got any questions you’re welcome to contact me at [ telephone number and/or email address ].

Regards, [ Your name Email signature and contact information

Personalized email templates for a bit of inspiration

Show a bit of personality! Just as companies use logos and colors to express their brand, written text and choice of words show company character and personality. Customize the email template with words, expressions and explanations that suit the tone of your business.

A few inspirational examples:

Informal and personal tone for applications to a specific position:

Hi [ candidate’s name ]! We’re thrilled that you’d like to join us here at [ company ]. We’ve now got your application that you sent us about [ position ] and since we have a look through applications as they come in, we’ll be in touch next week if we’d like to meet you for an interview. Unfortunately, days are short and applicants are many so we won’t have time to meet everyone. If don’t feel we’re a match [ name of recruiter ] will let you know by email. Keep in touch on Instagram and Snapchat!

Formal tone for anyone who’s applied for a specific position: 

Hello. This is a confirmation that we have received your application. You have applied for the position of [ title ]. The last date of application is [ last date of application ] after which we will start going through all applications. We will let all applicants know if they are put through to the interviewing round or not. More information about our recruitment process is available at this page [ link to career page ]. Thank you for your application, and have a nice day.

General confirmation for any application:

Hello! We always look forward to go through applications of great people who’d like to work with us at [ company ]. Thank you for applying for a position with us, and here’s a confirmation that we received your application. One of our recruiters will contact you shortly to let you know about the status of your application.

A template will help you, and so will this checklist

Figuring out good email templates to send to candidates throughout the entire recruitment process is an excellent way to improve the candidate experience. Another crucial piece in attracting talent and ensuring a positive impression of your company is the job ad itself.

Download this free checklist for checking your job ads to make sure that you've remembered to include all the information applicants want to know before applying.

With recruitment as his main topic he has been writing numerous articles the last couple of years - on everything from trends and employer branding to digitalization of recruitment and optimizing the processes.

This might also interest you...

Thank you for applying email: How to write it and templates

Why thank you for applying emails are important

How to write a thank you for applying email, thank you for applying email templates, tips for structuring your thank you for applying email, how to easily automate sending thank you for applying emails, find out more.

When you’re responsible for business hiring, it’s vital to offer candidates a consistently positive candidate experience that supports the employer brand and helps them to feel informed, engaged and supported throughout the job application process.

One of the first stages in conveying this positive experience is to create and send a thank you for applying email to applicants who take the time to apply for a role within your firm.

In this blog post, we’ll look at the importance of the thank you for applying email and suggest some possible templates for creating your own, before looking at the value of bringing automation into the process.

Thank you for applying emails are important for several key reasons:

Process benefits

Thank you for applying emails serve the functional purpose of letting a job applicant know that their application has been successfully received . This saves time and money for the business, especially when the thank you for applying email is automated .

Employer brand benefits

The thank you for applying email can be carefully written and presented to reinforce the employer brand, boost the candidate experience, and to clarify what will happen next in the process. Again, this helps to minimise inbound enquiries.

Passive screening

Thank you for applying emails can also be used as a passive screening tool for candidates . For example, you might want to add a few initial screening questions for candidates to complete – automatically weeding out those who choose not to engage further in the process .

Every business will have its own unique branded tone of voice and style of writing, and the thank you for applying email should reinforce this .

It can be helpful for the hiring team to work with the marketing and communications team to ensure their message is on-brand . Here is a rough outline that can be adjusted to suit your process and your company’s branded tone of voice.

Of course, it’s not always the easiest task to come up with a ready thank you for applying email template , especially if you’re not a natural copywriter!

So here, we’ve done the hard work for you! See below for a thank you for applying email example that gives you a useful framework. You can edit and adjust it to suit your own needs and employer brand.

Thank You for Applying Email Example

Dear [applicant name}

Thank you for applying for [insert position name.] We appreciate your interest in the role and our company.

We’re now in the process of reviewing applications for the role and we’re planning to schedule interviews from [insert date]. If you are selected for an interview, our recruitment team will be in touch by [insert estimated date].

In the meantime, if you have any queries about our recruitment process or any other aspect of working at [your company name], please visit [insert employer careers’ site URL or equivalent.]

Sign off, [name and position]

However you choose to write your thank you for applying email , it’s important to ensure these elements are included in the finished result:

• A subject line – so the reader can see what the email is about before they open it.
• Easy formatting for readability – usually by using a simple and standard font such as Arial or Times New Roman and ensuring the font is no smaller than 10 points.
• Key components that include contact information and details of the hiring process , including key dates.

In terms of timings, it’s good to send this thank you for your application email within 24 hours of the application receipt. This helps to quickly build rapport, boost the candidate experience and ensure they remain engaged in the process.

Today’s hiring processes need to be as streamlined, efficient and automated as possible to manage hiring team resources efficiently, minimise waste and errors and enhance hiring outcomes.

Luckily, it’s perfectly easy to automate thank you for applying emails by using talent acquisition software such as Teamdash.

These types of software are designed specifically to meet the needs of hiring and recruitment teams, and they are quick and easy to embed into the business’s existing processes.

The benefits of recruitment software

Recruitment software allows you to automate certain stages of the hiring process so that each candidate receives a consistent, positive and carefully timed flow of communications and updates through the job application process.

This can hugely improve the candidate experience and boost the employer brand, whilst saving time for the hiring team.

How? Because communication templates can be automatically scheduled into the system , with pre-defined content and fields, and delivered automatically at pre-defined points.

This ensures all candidates receive the same agreed information and reduces the number of inbound queries to the hiring team whilst they are focusing on securing the best-fit candidate for the role.

At the same time, the automation built into these software packages is paired with rich data, so that hiring managers can see exactly where the hiring process is at for every job they are trying to fill.

They can also drill into individual candidate records to check for specific details, and seamlessly manage every stage of the process, from job description posting to interview scheduling.

Teamdash is a talent acquisition software that offers a full applicant tracking system with additional features such as interview scheduling, asynchronous video interviews, social media recruitment tools and recruitment automation.

Our software is powerful, intuitive and cloud-based for immediate use. Why not contact us to discover the benefits for yourself? Book a demo now and start automating your hiring process.

See Teamdash in action at a live product tour 16/04/2024 Register Here

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Writing The Perfect Thank You for Applying Email

Table of Contents

Searching for a job can be stressful and frustrating. The application process can be even more challenging – watching your inbox for any sign of hope. You can sweeten the deal for anyone who drops their resume in your inbox by sending a thank you for applying email . The email should be short and professional.

A thank-you for applying email helps validate the effort potential hires put into their applications. It puts the job candidate at ease and lets them know that their application has been received and is being considered.

This guide will teach you how to write an effective thank-you for applying email.

Why It Is Important to Send A Thank You for Applying Email

Receiving a thank you for applying email can help put the applicant’s mind at ease . The letter will show prospective candidates that the staffing agency appreciates their application and that the organization is actively evaluating it. It helps the candidate feel confident about their chances of getting a job offer and participating in the selection process.

The thank-you email portrays your organization as a credible one that takes the time to process every resume and application effectively. Sending a thank you for applying email is essential for many reasons. Some of them are as follows:

1. Confirm receipt

The thank-you email helps the job candidate confirm that the hiring firm has successfully received their application. Submission portals can sometimes be unreliable and not accurately reflect the status of the candidate’s application. They might be unclear on whether or not the hiring firm has successfully received the submission, which can be problematic for the job candidate.

The thank you for applying email help assure the job candidate that their application has been successfully submitted.

2. Streamline communication

A well-written thank-you email details the next steps and the application review timeframe. This gives the applicants an idea of when to expect an update, encouraging them to wait instead of sending emails of inquiries.

3. Establish a relationship

Most people applying for the job may not be the perfect fit — but they may be eligible for another position in the future. The thank-you email helps establish professional relations between the hiring firm and the job candidate with the opportunity for future job placement.

4. Maintain company reputation

A company’s reputation depends a lot on how it treats its employees. Sending a thank-you email is a great way to show that your organization pays attention to its employees, including prospective ones.

How to Write The Perfect “Thank-You for Applying” Email

While it’s true that it can be almost impossible to answer all emails you receive, you should send a thank-you response. It is a courteous and professional thing to do, and the job candidate will appreciate it.

Here are the tips for writing an effective thank you email to job applicants.

1. Write a clear subject line

Your subject line should summarize the email’s content and tell the recipient about the email. Without communicating the focus of the email, your email can get lost in the applicant’s inbox. A suitable subject line for a thank-you email is: “Thank you for your application.” Try to use a specific subject line stating the title of the position applied for and the name of your company.

2. Include important information

• Contact information : Personalize the email by including your name, title, and other contact information.
• Greeting : A simple greeting like “Dear [name]” is professional and well suited for a thank-you letter.
• Acknowledgment of receipt . Begin your letter with a statement acknowledging that you received the application and that the company is considering them and others.
• Appreciation . Express appreciation to the candidate for their interest in the position and the time they took to apply.
• Timeline of the hiring process . Include a timeline for the hiring process, such as when you’ll have the position filled and when the candidate should expect a status update. Mention a timeframe or if you’re sure, give a specific date.
• Closing statement . Reiterate your thanks for their interest in the position and the effort they put into sending an application.
• Complimentary close . End the letter with an appropriate sign-off, like “ Regards ” or “ With appreciation. ” Include your name underneath.

4. Send the letter

All done, send the email within 24 hours of receiving their application. The candidate will appreciate prompt response. It also puts your company in a good light.

Tips for Writing the Perfect Thank-You For Applying Email

Here are some expert tips for writing the perfect thank-you for applying email.

1. Use a professional tone

A thank-you for applying email is a professional correspondence. It’s essential to use plain and unambiguous language that the recipient will understand. Also, use a polite tone.

2. Be concise

Keep the message short and not wordy. Focus on the main point and avoid unnecessary details – use simple sentences and avoid the use of jargon. The email should address the one thing it is about—appreciation.

3. Proofread

Proofread the email and ensure it is free of grammatical and spelling errors. An error-free email is the first step to establishing credibility and trust with the potential hire.

Template for A Thank-You For Applying Email

[Your Name] [Title] [Company] [Address] [Email] [Phone number]

[Recipient name] [Address]

Dear [Applicant name],

This is to inform you that we received your application for the position of social media manager at our company. We appreciate your interest in our company and the time you took to apply for this position.

We’re currently receiving applications from other candidates and anticipate the start of interviews [add a time frame]. Our Human Resources department will contact you if you’re selected for an interview.

Thank you again for the time you put into sending an application.

With appreciation,

Bottom Line

It’s essential to send a thank-you for applying email to a job candidate after you’ve received their job application.

It helps the applicant confirm receipt of their application , streamlines communication, and maintains the company’s reputation. Your thank-you email should acknowledge receipt of the application, and express appreciation for the time the applicant put into it.

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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Thank You for Application Email

Recruitment.

This template extends a thank you to candidates for their interest and application.

Thank You for Your Job Application

One of the key touchpoints in the recruitment process is expressing gratitude to the candidates for their interest in the company. The 'Thank You for Application' email template serves to acknowledge received applications and affirms that they will be reviewed. This communication helps in nurturing a positive image of the company from the get-go.

Every business that encourages job applicants to apply can utilize this template. From small startups to international corporations, expressing gratitude towards applicants is a universal practice. By using this template, companies showcase their appreciation for potential candidates’ intentions and efforts in seeking to join their team.

In conclusion, the 'Thank You for Application' email is fundamental in fostering a good company image from an early stage in the recruitment process. It's a strong tool in acknowledging applicants and reassuring them that their application has been received, making them feel valued and eager for the next stages of the recruitment process.

Employee Referral Request Email

This template seeks referrals from current employees or other contacts for specific job openings.

Invitation for Job Interview

This template is for inviting candidates for an interview after meeting the initial job requirements.

Rejection Before Interview Email

This template is for informing candidates who didn't meet job requirements after resume screening, that they won’t be progressing in the application process.

Post Interview Follow-Up Email

This template is to communicate with interviewed candidates, explaining when they should expect to hear a response.

Invitation for Second Interview Email

This template is intended to invite candidates who have cleared the first round of interviews, to the second round.

Rejection After Interview Email

This template is for conveying a polite and professional rejection to candidates who've been interviewed but didn't make the cut.

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Thank You Letters for Applying to a Job: Crafting the Perfect Note

Going the extra mile after a job application can make all the difference in standing out among other candidates. Taking the time to craft a sincere, well-thought-out thank you letter can go a long way in showing your appreciation and interest, giving you the edge you need.

Sending a thank you letter after applying for a job is not only a courteous gesture, but also helps reinforce your enthusiasm for the position and the company. It demonstrates that you’re a proactive candidate who values the opportunity and genuinely wants to be part of the team. In some cases, this could be the deciding factor for hiring managers when choosing between candidates with similar qualifications.

Remember, the key to a good thank you letter is personalization and sincerity . By tailoring your message to the specific job or company, expressing gratitude for the opportunity to apply, and briefly reiterating your relevant qualifications, you’ll position yourself as a top contender. So don’t hesitate – send that thank you letter and show your potential employer that you’re the right person for the job.

Why Thank You Letters Matter

Sending a thank you letter after applying for a job might seem like an old-fashioned formality, but it can actually make a significant impact on your success in the job search process. Here’s why thank you letters still matter in today’s job market.

First impressions count , and that includes your correspondence after an interview or submitting an application. A thank you letter demonstrates your appreciation for the opportunity and shows your professionalism. Not only does it help you stand out from other candidates, but it also makes a lasting impression on the employer. Chances are, they’ll remember you for the thoughtful gesture.

Fostering a connection between you and the employer is crucial in any job search. By sending a thank you letter, you’re building a relationship that could help you throughout your career. It’s an opportunity to reinforce your interest in the role and organization, making it clear that you’d be dedicated to the job if offered.

A thank you letter can also highlight your skills and qualifications in a subtle way. While reiterating your interest in the position, you can briefly mention some of your achievements or crucial skills that make you an ideal candidate. This keeps you on the employer’s mind and helps to emphasize why you could be an asset to their team.

Moreover, thank you letters can provide a chance to address any concerns that may have come up during the interview or application process. If there was a question that you feel you could have answered more effectively, or an important point you wanted to bring up but didn’t have the time, this is the moment to tackle it.

The data speaks for itself when it comes to the real-world impact of thank you letters. In a recent survey:

Source: Accountemps Survey, 2016

To summarize, thank you letters hold the power to:

• Make a lasting positive impression on employers
• Foster connections with potential employers
• Showcase your skills and qualifications
• Address any outstanding concerns from the interview

In an increasingly competitive job market, every edge counts. Taking the time to craft a well-written thank you letter can demonstrably boost your chances of success. So, don’t miss out on this simple yet effective step in your job search journey.

Crafting the Perfect Thank You Letter

Writing a thank-you letter after applying for a job can help you make a lasting impression on the employer. Here’s how to create the perfect one:

• Start with a professional greeting : Address the recipient by their first and last name, or use “Dear” followed by their name if it feels more appropriate. For example: “Dear Jane Smith” or “Hello John Doe” .
• Thank them for their time : Show your appreciation by thanking them for considering your application and for the time they took to review it.
• Recall key points from the interview : Mention specific details that stood out during your conversations, such as interesting topics you discussed or insightful comments made by the interviewer. This will demonstrate your attentiveness and can serve as a reminder of your strongest attributes.
• Reiterate your interest in the position : Express your enthusiasm for the job and highlight your qualifications that make you the ideal candidate for the role.
• Include any additional information : If there’s anything you feel needs to be addressed or that you forgot to mention during your interview, now’s the time to bring it up.
• Close on a high note : End your letter with a strong closing statement, such as expressing your eagerness to contribute to the team and your hope for a positive outcome. Don’t forget to include a professional sign-off, like “Sincerely” or “Best regards”.

To help you visualize the structure, here’s a sample thank-you letter after applying for a job:

By following these steps and using the sample above as a guide, you’ll be well on your way to crafting an effective and memorable thank-you letter. Just remember to keep it brief and genuine . A little appreciation goes a long way in the job search process.

When to Send Your Thank You Letter

Sending a thank you letter after applying for a job is an important step in making a lasting impression on potential employers. It demonstrates your professionalism, gratitude, and genuine interest in the position. But when is the right time to send it? Let’s explore the best timing for your thank you letter, so you can maximize its impact.

Timing is crucial when it comes to sending a thank you letter after submitting a job application. Ideally, you should send the letter within 24 to 48 hours after applying for the job. This quick response helps keep you fresh in the mind of the hiring manager and shows your enthusiasm for the position.

Consider the method of delivery for your thank you letter as well. If you’re sending it via email, the 24 to 48-hour rule still applies. However, if you’re mailing a handwritten note, give it a day or two extra to account for postal delays. Keep in mind that while a physical letter can have a more personal touch, employers may also appreciate the immediacy of an email.

Holidays and weekends could impact the timing of your thank you letter. If you applied for a job right before a weekend or a holiday, you might want to wait until the first business day to send your letter. That way, your message won’t get lost in a flood of emails that piled up over the break.

In some cases, the hiring process may move quickly , and you might participate in a series of interviews. If you’ve had multiple interactions with the same person or people, it’s a good idea to send a thank you letter after each encounter.

In summary, follow these guidelines when determining when to send your thank you letter:

• Send within 24 to 48 hours of applying for the job.
• Adjust timing based on the method of delivery (email or mail).
• Take weekends and holidays into account.
• If you’ve had multiple encounters, send a thank you letter after each interaction.

By sending your thank you letter at the right time, you’ll make a strong impression on potential employers and increase your chances of landing the job. So, don’t stress too much about crafting the perfect letter – focus on timeliness and expressing your appreciation.

Email vs. Handwritten Thank You Notes

When it comes to sending thank you letters after a job application, you might find yourself wondering whether to go for an email or a handwritten note. Both options have their advantages and disadvantages, and choosing the right one is crucial in making a lasting impression on your prospective employer. Let’s explore the pros and cons of each approach.

Emails are quick, efficient, and the go-to choice in today’s digital age. Their benefits include:

• Fast delivery: Your note reaches the recipient almost instantly.
• Easy editing and formatting: You can easily customize your email’s appearance, making it visually appealing.
• Accessibility: Emails can be easily accessed and stored on various devices, such as smartphones or laptops.

However, emails also come with some drawbacks:

• Impersonal: They may not convey the same warmth and personal touch as a handwritten note.
• Risk of being overlooked or spammed: There’s a chance your email might get buried under a deluge of other messages or land in the recipient’s spam folder.

On the other hand, a handwritten thank you note can appear more thoughtful, adding a personal touch and demonstrating a genuine interest in the job. Pros of handwritten notes include:

• Personal touch: A handwritten note shows you took the time to craft a more thoughtful message.
• Memorable: A physical note might be kept on the recipient’s desk, reminding them of your candidacy for a longer period.

However, handwritten notes also have a few cons:

• Slower delivery: If mailed, it will take longer to reach the employer.
• Limited editing: Mistakes can’t be corrected as easily, and your handwriting may be harder to read.

Table: Comparing Email and Handwritten Thank You Notes

Following a job application, consider these factors when choosing between an email and a handwritten thank you note. Remember : The crucial part is to express your gratitude and display your enthusiasm for the job, regardless of the medium you choose.

Essential Elements of a Thank You Letter

A well-crafted thank you letter can make all the difference in your job application process. It’s an opportunity to express gratitude and show the employer your genuine interest in joining their team. There are some essential elements you’ll want to include to maximize its impact:

1. Timeliness Sending your thank you letter within 24 to 48 hours of the job interview will help you make a lasting impression. It’s essential to act promptly, so your enthusiasm and sincerity shine through.

2. Personalization Making your letter unique and customized to the specific interview or role will go a long way in standing out. Use the interviewer’s name and reference specific topics you discussed during the interview.

3. Gratitude It’s crucial to express your appreciation for the opportunity to apply for the role and attend the interview. Make sure your gratitude is genuine and reflective of the time and effort invested by the interviewer.

4. Reiteration Reiterating your interest in the role and the company will show your enthusiasm and commitment. Explain how the position fits your skills, career goals, and why you want to be a part of the organization.

5. Highlights Take this opportunity to summarize your main selling points or unique qualifications. By including highlights from the interview, you can refresh the interviewer’s memory and strengthen your potential candidacy.

6. Addressing Concerns If there were any specific concerns or issues raised during the interview, address them in your thank you letter. Briefly explain how you plan to overcome any challenges and emphasize your commitment to learning and growth.

7. Closing Statement End your letter by reiterating your gratitude and desire to join the organization. Include a polite closing, such as “Sincerely” or “Best regards”, along with your name and contact information.

Here are some additional formatting tips to keep in mind when crafting your thank you letter:

• Keep it concise: Aim for a letter that’s no more than one page long.
• Proofread: Double-check your spelling and grammar to ensure the letter is polished and professional.
• Use a professional tone: Maintain an upbeat, confident, and courteous tone throughout the letter.
• Electronic vs. Physical letter: Consider the company culture when deciding between sending an email or a handwritten letter.

By including these essential elements in your thank you letter, you’ll leave a lasting impression on the interviewer and potentially increase your chances of moving forward in the hiring process.

Personalizing Your Thank You Letter

Writing a personalize thank-you letter after applying for a job can set you apart from other candidates. Use these tips to create a memorable and impactful letter that leaves a lasting impression on potential employers:

1. Mention specifics from the interview Reflect on your conversation and recall topics or moments that stood out during the interview. By mentioning these details, you’ll demonstrate your attentiveness and reinforce your genuine interest in the position.

2. Show appreciation for their time Remember, interviewers are busy people, and acknowledging the time they invested in meeting with you is crucial. Express gratitude for the opportunity and the valuable insights they’ve shared.

3. Connect on a personal level If you discovered a common interest, hobby, or even an inspiring story during your conversation, don’t hesitate to bring it up in your thank you letter. Connecting on a personal level helps build rapport, increasing the chance that you’ll be remembered.

Here are some key elements to include when personalizing your thank you letter:

• Salutation : Address the interviewer by their first name, but remain professional.
• Specific interview details : Reference discussions, questions, or observations made during the interview.
• Affinity : If you found a common interest or connection, make sure to mention it.
• Position : Include the job title you are applying for, highlighting your enthusiasm for the role.
• Closing : Choose a genuine and warm closing, such as ‘Kind regards’ or ‘Warm regards.’

Remember, using bullet points is an excellent way to keep the format clear and straightforward.

When it comes to the structure of your thank you letter, feel free to create your unique version. Here’s a sample outline to guide you:

• Paragraph 1 : Thank the interviewer and express gratitude for the opportunity.
• Paragraph 2 : Discuss specific details from the interview that impressed you or left an impact.
• Paragraph 3 : Reiterate your genuine interest in the company and the position you’re applying for.

In summary, crafting a personalized thank you letter after applying for a job is a powerful way to reinforce your interest in the position and connect with your potential employer. By incorporating the tips provided, you’ll not only stand out among other candidates but also increase your chances of landing your dream job.

Examples of Great Thank You Letters

Job seekers often wonder what they can do to stand out from the crowd after applying for a job. One way to leave a lasting impression on hiring managers is by sending a sincere and well-crafted thank you letter. Here are some examples to guide you in writing your own.

Start by expressing your gratitude right away . Begin your letter with a simple and direct sentence expressing your appreciation for the opportunity. You could say:

• “Thank you for considering my application for the [position] at [company].”
• “I am grateful for the time you took to review my application for [position].”
• “Your consideration of my application for the [position] is greatly appreciated.”

Next, remind the recipient of your qualifications and how they align with the job requirements. Highlight your key strengths and be specific when mentioning contributions you can make:

• “As a seasoned marketing professional with over ten years of experience, I am confident in my ability to improve your department’s KPIs.”
• “With my background in software development, including expertise in Python and Java, I am eager to contribute to your company’s ongoing success.”
• “Having managed teams of up to 15 people in my previous roles, I’m ready to bring my leadership skills and dedication to your organization.”

It’s important to show enthusiasm for the role, the company, and the industry. If you had a conversation with the hiring manager, mention any specific topics or companies that piqued your interest:

• “During our conversation, I was particularly excited about your plans to expand into international markets.”
• “Your company’s commitment to sustainable practices is inspiring and aligns with my personal values.”
• “The innovative projects you’re undertaking have the potential to revolutionize the industry, and I’m eager to be part of that.”

Finish your letter with a call to action . You want to indicate your interest in continuing the conversation while being respectful of the recipient’s time. Examples include:

• “Please feel free to reach out to me if you need any additional information or if there’s an opportunity for further discussion.”
• “I’m looking forward to learning about the next steps in the hiring process and would be happy to provide more information as needed.”
• “If you have any further questions or require clarification, don’t hesitate to get in touch with me.”

Remember, the key to writing an effective thank you letter is to be sincere and detailed. By taking the time to express your gratitude, highlight your skills, and showcase your enthusiasm, you’ll create a positive impression that may differentiate you from other applicants.

Common Mistakes to Avoid

While crafting your thank you letter after a job application, it’s crucial to dodge certain pitfalls that could harm your chances of landing the job. By steering clear of these common errors, you’ll ensure your letter leaves a positive and professional impression.

Not personalizing the letter: Recruiters can easily spot a generic, copy-pasted thank you letter. Take the time to tailor your letter to the specific job and company. Mention details from the interview, the role, or the company’s values to show that you’re genuinely interested.

Making it too long: Thank you letters should be concise and to the point. Aim for 3-4 brief paragraphs that express gratitude, reiterate interest, and add any essential information or clarification from the interview.

Typos and grammatical errors: A thank you letter riddled with mistakes demonstrates a lack of attention to detail. Proofread your letter, run it through a grammar-checking tool, and consider asking a friend or family member for an additional review.

Being overly formal or casual: Choose a tone that reflects the company culture while maintaining a professional demeanor. It’s essential to strike the right balance – too formal can come across as stiff, while overly casual risks seeming unprofessional.

Failing to follow up: If you’ve been advised of a specific timeline for the hiring process and haven’t heard back within that time, it’s acceptable to follow up with a polite email or phone call. Not doing so might signal a lack of continued interest in the role.

To avoid the aforementioned mistakes, keep these pointers in mind when composing your thank you letter:

• Start with a personal, genuine expression of gratitude
• Keep it short and focused on essential points
• Proofread for errors, both grammatical and factual
• Choose an appropriate, professional tone that reflects the company culture
• Don’t hesitate to follow up, but avoid becoming a pest

With these guidelines in hand, your thank you letter will serve as a valuable tool in your job search, solidifying your candidacy and conveying your genuine enthusiasm for the role. Remember, avoiding these common mistakes can make all the difference in securing your dream job.

Following Up After Sending the Letter

Once you’ve sent your thank you letter, it’s essential to follow up appropriately. While waiting for feedback, patience and professionalism are crucial. Here are some key actions to take after sending your thank you letter:

• Wait for a response: After submitting your thank you letter, give the employer time to review it. Typically, a reasonable wait period would be about a week.
• Stay engaged: If you haven’t heard back after a week, consider sending a polite follow-up email or phone call. Keep your message short and express your interest in the position.
• Connect on social media: If appropriate, you can connect with the hiring manager or interviewer on LinkedIn or other professional social networks. This can help you stay updated on job opportunities and show your ongoing interest in the company.
• Consider following up with multiple people: If you were interviewed by several individuals, it might be helpful to follow up with each one. This can demonstrate your diligence, but remember to personalize each message.

To make the most of your efforts, follow these guidelines when following up after sending your thank you letter:

• Be professional: Even if you’re feeling anxious or disappointed, don’t let that show in your communication with the employer. Maintain a polite and courteous tone throughout your interactions.
• Be concise: Your follow-up messages should be brief and to the point. Avoid lengthy explanations or justifications; instead, focus on expressing your enthusiasm for the position and providing any necessary updates.
• Keep track of your applications: Use a log or spreadsheet to record your job application details, including dates of submission, follow-ups, and responses. Stay organized and make it easier to plan future follow-up efforts.

Tips for successful post-thank you letter follow-ups:

• Stay positive, even if you haven’t heard back from the employer.
• Keep networking within your industry to both learn about other opportunities and enhance your visibility.
• Continue applying to other jobs and attending interviews to maximize your chances for success.

Remember, sending a thank you letter is only the beginning; effective follow-up is just as vital in your job search journey. By staying organized, professional, and persistent, you’ll increase your chances of landing that perfect job.

Wrapping Up Your Job Application Journey

With your thank-you letter sent after applying for a job, you’ve reached the end of the job application process. It’s now time to review the journey you’ve taken and takeaways to apply during future job searches.

• Reflect on the process: Consider the techniques you’ve used throughout the job application process, identifying areas where you may want to focus improvement for next time.
• Networking efforts
• Customizing your resume
• Tailoring your cover letter
• Preparing for interviews
• Following up with employers
• Evaluate your results: Review each application you’ve submitted and analyze how successful it was in receiving a positive response. Make a note of any patterns you may find. This could be an opportunity to improve your strategies for future applications. Using a markdown table can help illustrate this:
• Revise your approach: Based on your analysis, make necessary adjustments to your process. It could be as simple as adding a new step or as comprehensive as completely overhauling your approach.
• Improve networking skills by attending events or webinars
• Get feedback on your resume and cover letter from friends or professionals
• Brush up on commonly asked interview questions
• Personalize your thank-you letters for each job application
• Remain optimistic: Don’t forget that persistence and resilience are key factors in any job search. Stay open to new opportunities and avenues for growth. Trust your journey and keep moving forward.

In summation, the job application journey is a continuous process of improvement. By reflecting on each experience, evaluating your successes, adjusting your approach, and keeping a positive attitude, your application journey will become increasingly successful. With each new opportunity, you’ll be one step closer to landing that dream job.

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How to write a “thank you for applying” email

4 tips to write a "thank you for applying" email, have a clear subject line, include important information, use brand-appropriate voice, tone, and content.

Searching for a job can be an arduous and time-consuming process. According to the career site Zippia, job seekers have to submit an average of 21 to 80 applications to get one job offer . The application process alone can be daunting for each applicant, and that doesn’t even take the interviews into account — or the stress that goes into preparing for them.

Organizations searching for the right candidate face similar challenges. The same study by Zippia found that each open job attracts about 250 applicants. That’s a lot of résumés to screen and review, and the number is even higher for sought-after positions at desirable companies. It’s no wonder HR professionals invest so much in applicant tracking systems .

While there’s a lot of work to be done on the employer’s end throughout the screening and hiring processes, it’s important for HR departments to validate the work that potential hires put into their applications by sending a “thank you for applying” email to every applicant. Here are the elements of writing an effective one.

Why it’s important to send a “thank you for applying” email

Given the number of jobs each applicant typically applies for, a confirmation email may not give them much comfort — or they may not even notice it. Regardless, HR departments that take the time to send these emails achieve a number of objectives, including the following.

Confirm receipt

First and foremost, the email confirms for the candidate that they successfully submitted their application. After all, submission portals can sometimes malfunction, and emails can get stuck in outboxes. The “thank you for applying” email removes doubt and lets them know you received their application.

Streamline communication

A well-written confirmation email will detail next steps as well as the timeframe for an application review. This can encourage applicants to wait patiently for updates rather than inundate your HR team’s inbox before someone has a chance to review the résumé.

Establish a relationship

The majority of applicants may not be right for a job they applied for — but they could be a fit for another position in the future. The confirmation email is a great way to start a relationship between candidates and recruiters.

Maintain company reputation

A company’s reputation relies in large part on the way it treats its employees. Sending an application reply email is a great way to communicate the care and attention your organization pays to all team members, including prospective ones.

Writing a “thank you for applying” email is a lot like writing a standard “thank you” letter, but there are a few tips to keep in mind.

If you don’t fully and quickly communicate what your email is about, it can easily get lost in the shuffle of your applicants’ inboxes (especially if they’re applying for multiple positions). At the very least, include a generic (but clear) subject line like, “Thank you for applying” or “We have received your application.” Consider being more specific and including the title of the position they applied for and your company name in the subject line, such as, “Jotform has received your Project Manager application.”

Keep your email short and to the point. Format it so that it’s easy to scan too. Try to limit paragraphs to three sentences or less and bold keywords such as job titles or important dates (like the application review timeline).

If possible, include the name and title of the HR professional who will be reviewing the application. Even when you’re sending an automated email, this detail helps personalize communications and can start fruitful conversations. Here are some other key elements to include:

• A greeting and the applicant’s name
• Acknowledgement of receipt
• Appreciation for applying
• Timeline of the hiring process, such as when you want to have the position filled, and when you expect to review this particular application
• A closing statement, often wishing the applicant luck on their job search

Sending a “thank you for applying” email doesn’t just bolster your organization’s reputation — it can also further communicate your brand. Though the email’s tone should be professional, companies known for having a creative culture can use more lively language or aesthetics in the email. The message is an opportunity to provide insight into company culture as well as other job openings that might be a good fit for the applicant based on the position they applied for.

How to automate a “thank you for applying” email with Jotform

Given the high volume of candidates who will likely apply to each job opening, it’s important for HR departments to automate the reply email process to ensure they go out promptly, without hampering productivity.

Services like robust online form builder Jotform can help with automation. Jotform offers more than 10,000 customizable templates, including job application forms that are easy to incorporate into automated approval workflows.

Jotform’s platform makes it easy to draft effective “thank you for applying” emails with customizable fields (like recipient names and job positions) that can automatically populate with the applicant’s specific information. You can set up each email to automatically send upon receipt of an application, so HR teams will never have to manually write and send the message. This also guarantees applicants will receive confirmation in a timely manner.

The job search is as hard for candidates as it is for the recruiters who hire them. Taking the time to craft a thoughtful email thanking each applicant for their submission is a kind and professional way to acknowledge receipt and build the foundation for a good relationship with the candidate who eventually gets the job.

Thank you for helping improve the Jotform Blog. 🎉

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Thank You Letter for Applying for a Job: How To, Templates & Examples

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The hiring process for a job is an elaborate and lengthy process. Screening of candidates for a certain position The candidates experience a lot of anxiety throughout the process. To ease this anxiety, the recruiters should keep the applicants updated about the stage of the process. Informing the applicants about the status of their applications is also professional courtesy. It is a way of keeping the applicants informed and showing them that the recruitment process is transparent. 

A thank you letter for applying can do this job effectively. This letter also informs the candidates that their application has been received successfully and is under review. You may write a customized message or letter to each applicant to let them know that you have gone through their application. It will make the applicant feel satisfied that their application is under review. However, if you wish you may also send a general template to all the applicants.

To know more about a thank you letter for applying for a job, read this article. In this article, we will guide you on how to write this letter and you will also find some helpful ready to use templates. 

What is a Thank You Letter for Applying for a Job?

A thank you letter for applying for a job is a formal letter sent to the applicants to keep them updated about their application. This letter acts as an acknowledgement for the receipt of the job application. You should write this letter if you are hiring candidates for an opening in your office. This letter helps to keep the candidates informed about the stage of the process and their application status. 

This letter is usually written by the hiring manager to the candidates who have applied for any position at an office or a firm. The recruiter can also intimate the applicant about the number of days in which they can expect a reply. Through this letter, you can thank the applicant for showing interest in the position available at your organization and applying for the same. This thank you letter is a perfect way of expressing gratitude towards someone for applying at your firm or organization. 

It is an important document as it helps both the applicant as well as the recruiter. It keeps both of them to keep a track of the application and its status. 

This letter can also be sent as an email as it is a faster way of communication. However, you may also use a speed post to send this letter as a hardcopy.

When is a Thank You Letter for Applying for a Job Required?

A thank you letter for applying for a job is required to be written by the recruiter when they receive an application from a candidate. It is always a good idea to write this letter as soon as possible. You should try to write this letter soon after receiving an application for the job. However, you can also write this letter to inform them about your decision of selecting or rejecting their application. You can write this letter in the following situations:

• When you receive a new application for a job position, you should thank the candidate for applying and acknowledge the receipt of their application.
• You can write it when you want to inform the applicant about their selection for a post.
• This letter can also be written to inform the applicant in case of rejection of their application and thank them for applying.
• You can also write this letter when you just want to let the applicant know about the status of their job.
• You can write it to inform them about the time you might take to revert to their application.

Now that we have learnt what a thank you letter for applying for a job is and when it is required, let us move on to learn about how to write it.

Tips for Writing an Effective Thank You Letter for Applying for a Job

Writing a thank you letter for applying for a job is an easy task. All you have to do is follow our simple tips and curate an effective thanks letter. Let us have a look at these tips!

Let us first look at the format of this letter. As this is a formal letter, you should write it in the format of a formal letter. A sample format of this letter for your reference is given below:

Address of the Sender

Email Address of the Sender

Name of Receiver

Address of the Receiver

Subject: Thank You For Applying for the Post of ______

Dear ______ (Name of the Recipient)

(Body of the Letter)

(Signature)

Sender’s Full Name

• Coming to the tone of this letter, you should write it in a formal tone.
• Use a proper salutation to address the recipient.
• Make sure that you write the correct address and name of the recipient. 
• Mention a specific subject line. You may choose to write ‘Thanks You For Applying for the Post of ______’ as the subject line. 
• Start the letter by thanking the recipient for showing interest in working for your company.
• You may inform the recipient that their application has been successfully submitted and will be reviewed within a specific number of days.
• Recruiters can also talk about some aspect of the application of the candidate to show that they have gone through the application. 
• You can tell them the timeline in which they can expect a response from your side.
• You may also use this letter to inform the candidate about acceptance or rejection of their application. 
• You should write this letter in a thankful tone and show appreciation towards the candidate for choosing your company.
• You may also talk about your company and mention how the candidate has made a great choice by applying to your company.
• Lastly, you should end this letter with a proper closing note. You may choose any of the following closing notes.
• Yours Truly
• Thanks and Regards

Following these tips will ensure that you can write an effective thank you letter in a short span of time. 

Sample Thank You Letter for Applying for a Job

Check out the sample templates for thank you letters for applying for a job that are given below. These are well- written samples that can be used to send to the candidates. You may also choose to take reference from these templates and prepare your own customized letters.

Template 1- Thank You Letter for Applying for a Job

This letter is to thank you for your application for the post of an _______ (Name of the Position) at the _______ Company (Name of the Company). We are currently screening the applications and will be responding to each one within a week. We are hoping to begin with the interview process from ______ (Write the Date). 

Our Human Resource Team will get in touch with the shortlisted candidates by _____ (Date). If you get shortlisted, you will be required to attend an interview with our Human Resource Manager and then with our Department Manager. The interview will be conducted at our company office at _______ (Write the Address). We will intimate you about the next process soon. Thanks for applying and wishing you good luck for your application.

Template 2- Thank You Letter for Applying for a Job

Subject: Thank You For Applying for the Post of _____

Through this letter, we would like to inform you that we have received your application for the post of ______. We want to thank you for taking out the time to complete the application process. We appreciate you for showing interest in working for our company. 

We are in the process of reviewing the applications and screening the candidates. We anticipate the beginning of the interviews in around 1 week. If selected for the interview process, you will hear from our Human Resource Team by _____ (Write the Date). 

Thanks for showing interest in the vacancy at our company. Good luck!

Template 3- Thank You Letter for Applying for a Job

Thanks for applying for the post of ______ at the _______ Firm. We would like to inform you that on the basis of your application, we have selected you for the second round, that is an interview with our HR Manager. Your interview is scheduled to be conducted via Zoom Call on ______ at _____ ( Write the Date and Time). Please confirm your availability for the same by replying to this. 

We would like to congratulate you for clearing the application based selection round. You are one of the 5 candidates selected from a pool of 150 applications. We want to thank you for showing interest in the profile and applying to work for our Firm. 

Wishing you good luck for the further process.

Template 4- Thank You Letter for Applying for a Job

We want to thank you for applying for the position of a _____ at our company. We regret to inform you that based on your application, you have not been shortlisted for the post currently. We appreciate you for taking out the time to apply to our company. 

We appreciate your experience and skills but we wanted a candidate who has at least 4 years of experience in _____. But your experience was not exactly the same. However, as there were some more competent candidates who have direct experience in the required fields, we have decided to go ahead with them. We wish you good luck and hope to have you onboard with us in future. 

Template 5- Thank You Letter for Applying for a Job

Through this letter, we want to inform you that we have received your application for the ____ position. Thank you for applying to the ______ Organization. We want to inform you that you are selected for the position. We appreciate your application and were impressed with your resume. As our screening process is completely based on the applications, we have decided to select you. 

We appreciate you for choosing to show interest in working with us. We have attached the offer letter here. If you wish to accept the position, please sign and send the offer letter by ____ (Date and Time). If you accept the offer, your onboarding process will start soon. You will be receiving an email from the department manager about it soon after we receive your acceptance of the offer. 

Thank you for applying. Hoping to work with you soon. In case of any queries, please contact ______.

We hope these samples are helpful to you and you are all set to send a thank you letter for applying for a job!

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How to Write a Thank You for Applying Letter

February 14, 2018 by Royce Calvin

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A “Thank You for Applying” letter is a good way for companies to tell applicants that their application is appreciated. It serves a similar purpose to the “Application Acknowledgement” letter, letting applicants know that your company has received their application and is currently in the process of reviewing it.

Having a custom template that you can use to quickly produce dozens of personalized letters is the best approach when it comes to productively sending out Thank You for Applying letters. Fortunately, you won’t have to blaze an unbeaten path to get this done, as you have all the guidance you’ll need in the following guide:

( Note: There’s an example of a professional Thank You for Applying letter written by the professionals from  DoMyEssay  and our team at the bottom of this guide.)

1. Use Branded Business Envelopes

Before we get into the specifics on how to format and compose a proper Thank You for Applying letter, it’s worth noting that using business envelopes is a good preliminary step. Maintaining the utmost professionalism means operating on par with the largest corporations, and in order to do that, you definitely need to be using a branded envelope, that proudly displays your company’s logo and/or slogan. Branded business envelopes are easy to get your hands on and can be customized online (we recommend checking out Company Folders ), but you need to know what size and design you’d like first.

Another benefit of making your brand apparent on the envelope is that it alerts the recipient that the mail is from your company, whereas a typical envelope can be overlooked among other envelopes if the applicant gets a lot of mail. Furthermore, since your company is probably already sending out a lot of other professional letters, it helps to start using these for general business purposes now, if you aren’t already.

2. Properly Address the Recipient

Now that you have the exterior appearance of the letter handled, it’s time to get into the meat of the matter. Every proper business letter begins by addressing the recipient, which in this case is the applicant. Organizing the letter in this manner also helps with digital cataloging and labeling, so it’s best to follow a universal template that starts with the applicant’s name and address, followed by the date, and then a personal greeting, such as “Dear [Applicant’s Name].” Once you have this information displayed in the top left corner of your letter, you may proceed to the next step.

3. Immediately Thank the Applicant

There’s no need to mention anything else other than the primary point of the letter within the opening sentence. Therefore, it should read something like:

• “Thank you for applying for the [job title] position at [your company’s name]. Your application has been received and we appreciate you taking the time to [apply|participate in an interview] for a position in our company.”

Once you have that, you’re already about halfway through the process, as you’ve conveyed the main message. At this point, the applicant knows that you have their application and are in the process of making a decision regarding the outcome of the application/interview. Since many companies require prospective employees to participate in two or three separate interviews with different hiring managers, it’s best to issue the letter after the last interview to avoid confusion.

4. Specify Whether You’re Declining or Still Considering the Applicant

The next small paragraph will contain a few lines expounding upon your main point. At this junction you have two options:

A) Politely let the applicant know that they’re not being hired . A good way to do this cordially is by starting the sentence with a positive remark, followed by a soft letdown and the reminder that they may be considered for the position at a later date. So, it might look something like this:

“Although we appreciate your impressive application, we’re currently unable to approve you for a position within our company. However, we’ll hold onto your resume for future reference and may contact you regarding this position at a later date, if a vacancy opens up.”

B) Alternatively, if you’re not yet ready to make a final decision on the applicant and need to consider more options before continuing, you can use the Thank You for Applying letter to let the applicant know that you’re still in the process of consideration. So, your letter might look something like this:

“Your application is currently being carefully considered by our hiring team.”

Although both A and B are feasible approaches, most companies opt for the first option as a means of not having to send out too many letters. If you can avoid having to use option B then it’s best to do so, as it leaves the applicant expecting another final letter regarding the hiring decision.

On the other hand, if your company has a lengthy hiring process and will typically take more than a week to make a hiring decision, then using option B is a good way to let the applicant know that they’re still being considered in the interim.

5. Close with a Courteous Outro and Company Info

Now that you’ve said all the important stuff, it’s time to wrap it up with a reiteration of appreciation and a positive gesture. So, your last paragraph would be 1-2 lines and would look something like this (will vary depending on whether you chose option A or B in step 4):

• A) “Thank you again for applying to our company. We wish you the best of luck in all of your future endeavors.”
• B) “We appreciate you offering your expertise to our company and will be in contact with you shortly regarding the hiring decision.”

Finally, close it with a formal outro and your company info, like this:

“Best Regards,

[Name of Representative Issuing the Letter]

[Title of Representative]

[Company Name]”

Now that you’re familiar with all of the separate components, let’s bring it all together with the example.

Thank You For Applying Letter Example

While all of the above tips are certainly helpful for understanding the approaches and styles that can be used within a Thank You for Applying letter, it’s best to check out an example before you start on your own. This way you won’t be deviating too far from the corporate norm. Luckily, we’ve compiled all of the above components into a neat template you can use:

Jonathan Smith 1234 Applicant St. Atlanta, GA 30301  

Dear Jonathan,

Thank you for applying for the [job title] position at [your company’s name]. Your application has been received and we appreciate you taking the time to [apply|participate in an interview] for a position in our company.

A Although we appreciate your impressive application, we’re currently unable to approve your application for a position within our company. However, we’ll hold onto your resume for future reference and may contact you regarding this position at a later date if a vacancy opens up.

B Our hiring team is carefully considering your application.

• A) “Thank you again for applying to our company. We wish you the best of luck in all of your future endeavors.

Best Regards,

Andrew Anderson

eCommerce Solutions LLC.

Of course, you may want to change the wording a bit to make it more unique, but simply filling in the blanks is also an option if you’re trying to save time and don’t want to do the creative work of writing your own just yet.

You can make the process of writing the letter even more efficient by using the cover letter generator . Paraphrasingtool.ai offers a pretty good cover letter generator. It can instantly produce personalized letters, including the “Thank You for Applying” letters, at the click of a button. 

Here is a letter generated by a cover letter generator from a single prompt.

This free tool understands your needs, identifies the key points, and instantly generates the letter. You simply feed the context of the letter, and voila – you have a professionally crafted letter ready to go. 

The result?

Efficient communication between the company and the large volume of applicants. Additionally, you no longer have to worry about getting the tone right or unintentionally using insensitive language. It guarantees a polite and professional output every time, helping your company project the right image. 

Preparing Essential Company Letters for Maximum Productivity

In closing, it’s important to have custom templates made for all of your letters; that way, you can practically streamline the process of sending out formal letters. While it might seem like an unnecessary effort, if you want to operate on par with larger companies, it’s virtually a must.

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Jun 19, 2023

How to write a thank you email with 39 samples and template

Wondering how to say thank you? Our thank you email template and 30 thank you email examples will help you say thank you meaningfully.

Lawrie Jones

Table of contents

How to write a thank you email

Saying thanks is an email superpower. Take the time to write and send a thank you, and you could change someone's day.

Thank you emails build someone’s confidence – and it's only polite to say thanks if someone has helped you.

The purpose of every thank you email is to express gratitude. Of course, you'll want to carefully consider the audience and let that influence the positive tone of voice.

Ultimately, sending a thank you email is about making someone smile.

Thank you emails are awesome to receive and easy to write and send with our guide. We go through the basics of the thank you email format (showing you how to run the fine line between formal and informal) and provide 39 expertly crafted examples to show you how it's done.

Want more? We've also created the best thank you email template available.

Thank you email format

A thank you email could be as short as two words: thank you. But you'll want to explain why you're saying thank you and the positive impact their actions have had on you.

There are no limits on the length of emails; write something long enough to give an appropriate thank you.

Ensure emails are formatted correctly (with proper spacing, punctuation, and grammar) and written in professional language.

There are three elements common to every thank you email:

• Subject line

We go through each in order, building up a template thank you email suitable for all situations.

1. Thank you email subject line

Let's start with a few key principles. Thank you message subject lines should be brief and specific. They should include a few keywords that explain what you're saying and why. And, of course, the subject line should convey appreciation (if not, why are you sending it?).

Here are some example thank you email subject lines we're sending for a partner who has managed to secure us a great deal:

• Thank you for your hard work!
• Thanks for the new contract
• Appreciate your hard work in negotiations!
• Congratulations on securing the new contract ‍
• Thanks for interviewing me today
• Steve, it was a pleasure meeting you!

Sometimes you'll want to use your thank you emails to encourage more engagements. That's possible too:

• Was awesome chatting with you – shall we schedule a meeting ?

2. Thank you email body

Let's get into the meat (or filling , if you're a vegetarian) of this thank you email sandwich. The thank you email body should use clear and concise language to express gratitude. Take the time to personalize the message, adding specific details and examples. This shows sincerity and enthusiasm that you won't get it if you send a cookie-cutter response.

You might want to offer a gift or return a favor. If that's the case, be sure to add your details. Here's an example thank you email body...

• Thank you for all your hard work in securing us a great new deal.
• All of us at (company name) wanted to single you out for all your hard work and dedication. We would never have got the deal over the line without your commitment and support. To say thank you, we would like to send you a token of our appreciation. Can you share your address?

3. How to end a thank you email

You've said thank you and offered a gift; now let's close off our thank you email. It's important to close with professionalism and provide your contact details. You may choose to reiterate why you're grateful or end with another thanks – it’s up to you.

Here is an example of how to end our sample thank you message to our super salesperson.

• We're excited to build on our relationship with you and your company. Once again, thank you for all your efforts in making this happen.
• It would be great to stay in touch, and I've included my contact details below.
• I wish you well with the rest of your day.
• Kind regards,

If you're still searching for some email ending inspiration, our  guide to email closing lines  includes 40 solid gold examples you can use for every situation – including thank you emails.

39 thank you email samples

Thanks for getting this far through the guide; it's now time to put the principles into practice.

Saying thank you in an email should be simple using these 39 thank you email samples suitable for professional situations.

We provide a brief intro to each, then dive into the example. Use these for inspiration (or take the simple approach and simply copy and paste them); it's up to you...

1. After the career fair thank you email

An email thank you after a career fair is a great way to establish a connection with a potential employer. We aim to create a personal connection in this example of a careers fair thank you email. The message acts as a reminder.  

2. Interview thank you email

Wondering how to write a thank you email after an interview (read more here) ? This example is for you. Sending an email after an interview is "vital", says Kiely Kuligowski in  Business News Daily,  and we agree. A post-interview thank you email doesn't need to be long or detailed, but it does need to be timely. Aim to send one within 24 hours of the interview and on the same day if possible. Short emails can undoubtedly be sweet as you'll see in this thank you email sample.      

3. Thank you email for job offer

Congratulations! You've got the job; now it's time to accept (or not, if that's what you decide). This thank you email for a job offer recognizes the value of the offer and presents a positive reply to your new employer.

4. Thank you email to the recommender

Getting a job is tough, and if someone has recommended you, it's right to recognize that. This thank you email to a recommender is a professional courtesy, but it also positively reflects you personally.

5. Thank you email for a job referral

This thank-you email for a job referral expresses personal gratitude, similar to the email sample above. If someone has gone out of their way to do something for you, it's only polite to say thanks – and here's a sample thank you email for a job referral you can use. 

6. Thank you email to reference after getting the job

Anyone kind enough to provide a positive reference for you deserves thanks if you get the job. This thank you email to reference after getting a job template does that in some style!      

7. Thank you email to recruiter after the rejection

A thank you email to a recruiter after rejection is essential for the process. You'll be disappointed, but sending an email shows you've accepted the news and displays some character. Our thank you email after a job rejection template strikes a positive note and aims to continue the connection you have.

8. Thank you for the opportunity email

A thank you for the opportunity email is another way of expressing gratitude for being considered for a role. Thanks for the opportunity emails can be sent to HR teams or named individuals, depending on how far you've gone through the progress. Be sure to personalize this sample for your circumstances.

9. Thank you for your application email

Everyone applying for a position has invested time and effort in their applications, so it's worth recognizing. In this thank you for your application template, we demonstrate how to express gratitude while retaining a professional distance.

10. Thank you email for accepting job offer

It's great that someone has accepted a job offer, so why not thank them? In our thank you email for accepting a job offer, we use the opportunity to add extra details for the successful candidate, showing them that they're joining an organization that will value them.

11. Thank you email for appreciation

It's great when someone appreciates what you do, so say thanks! Our thank you email for appreciation does just that, showing someone that you care and value their words.

12. Thank you email to CEO for recognition

Being recognized by your CEO for your work is a big deal in any business, so be sure to say thanks when it happens. This thank you email to CEO for recognition sample ensures the big boss knows you care about them and the company.

13. Thank you email after the pay raise

With pay packets as stretched as they are, a pay rise can mean a lot ( here's our guide on how to ask for a raise ), so be sure to say thanks. Our thank you email after pay rise template shows your appreciation for the uplift in your pay.

14. Thank you email for promotion

A promotion recognizes your vital skills, experience, and contribution to a company, like getting a pay rise. They're saying thanks with a better job title and bigger pay packet, so use our thank you email for promotion to show you're happy. And if you need some help asking for a promotion, be sure to read our guide on how to get it done .

15. Thank you email for bonus 

Cash is king, so be sure to say thanks if you've received a bonus. In this thank you email for a bonus, we're short and to the point showing how much we value the money.

16. Thank you email to a boss

Sometimes your boss may go beyond what's expected to help and support you. This thank you email to a boss can be personalized for any circumstances, demonstrating gratitude and loyalty.

17. Thank you last day of work email

It's customary to send a thank you email any time you leave a company. This thank on the last day of work email shows you how to maintain and improve your professional reputation when you leave a business.

18. Last day of internship thank you email

An internship is an opportunity to demonstrate to a company your value, so finish as you started, as a consummate pro! Our last day of internship thank you email is an excellent template for showing how much you have valued an opportunity.

19. Thank you email after event

This example of a thank you email after an event is a valuable template that any attendee would be pleased to receive.

20. Thank you email to customer for feedback           

Gaining information and intelligence from customers is a meaningful way to improve your business . If a customer has reached out to provide feedback (whether it's good or back), you should acknowledge their effort and thank them for their input.   

21. Thank you email for great customer service

You should never forget to say thanks if someone has gone beyond the call of duty to provide exceptional customer service. In this thank you email for great customer service, we provide the building blocks for a great email, but you'll need to personalize it before you use it. 

22. Thank you for an introduction email           

A personal introduction can be precious, and it's a support that's always worth recognizing. But, again, you'll need to shape this to the person you're messaging, but this thank you for an introduction email sample is a great place to start.

23. Networking thank you email

It's not what you know but whom you know (say the experts). This networking thank you email will ensure that anyone you're professionally involved with knows you value their help and support.

24. Thank you for meeting with me email

Sending a message after a meeting is a courtesy that everyone should extend. So in this thank you for meeting with me email, we offer a simple thanks and request another meeting .

25. Thank you for contacting us email

Having an adequate stock of emails is essential for anyone, and this thank you for contacting me sample is sure to be a success. This cookie-cutter response can be personalized with a name and a company and sent out as many times as needed.

26. Thank you email after negotiation

Negotiations can be challenging, but it's time to draw a line under difficult discussions and say thanks when a deal has been done. This thank you email after the negotiation is about setting out a positive and productive relationship for the future.

27. Thank you email for support

It doesn't matter if the support is from a colleague, friend, or family member; it's important to say thanks. This is a personal message that you should tailor before sending it. Stay true and say it from the heart. 

28. Thank you email for helping

We all benefit from the help of others from time to time, and we must recognize and reward it when it happens. In this thank you email for helping template, we provide a basic sample that you can use to shape into your own personal reply.

29. Thank you professor email

If your professor has done something special, then sending a thank you email is a kind courtesy. This thank you professor email sample is simple and can be edited and amended to include your personal messages of support.

30. Thank you email to a teacher

You may be emailing a teacher on your behalf or for the work they've done with your children. Regardless of the reason, this thank you email to a teacher template can be shaped for any circumstance.

31. Thank you for meeting email sample

Saying thanks after a business meeting is all part of professional business etiquette. You don't need to go into too much detail; say thanks, restate the essential points from the meeting, and push for the next steps. That's what we do in this sample thank you email after a business meeting.

32. Thank you for connecting me with someone email sample

Introductions are often the best way to create connections, so when it someone goes to the trouble of doing so, say thank you. This sample email to say thanks for making an introduction is sent to the person and includes an offer to reciprocate. It's only fair!

33. Thank you for salary increase email sample

Times are hard, right? So if you've had a salary boost, say thanks. There's no need to go overboard (you earn the money, after all), but it's professional and polite to recognize a raise.

34. Thank you for your feedback email sample

Feedback (good and bad) is critical for improving how we work and who we are. In this thank you for your valuable feedback sample email, we recognize and respect the time someone has spent sharing their view with us.

35. Thank you after a successful event email sample

Managing an event is stressful, so if things have run smoothly (or even if they haven't), say thanks. This post-event thank you email sample is ideal to share with staff who have made an event successful.

You can easily edit this sample thank you email after a successful event for attendees.

36. Thank you for collaboration email sample

Collaborations between colleagues, teams, departments, and even companies are critical. This thank you for collaboration email sample is a personal message sent to respect a professional collaboration.

37. Thank you for attending a virtual event sample email

Virtual events mean you won't get a chance to meet someone in person, but it's still professional to send a thank you!

This email is suitable for long lists of attendees, but be sure to personalize it with a name and some details before clicking send.

38. Thank you for the update email sample

Regular updates are essential to the smooth running of every business, so say thanks when you receive them.

We've made this thank you for the update email easy to understand, clear, and consistent.

39. Thank you for the confirmation email sample

Received confirmation all your details are present and correct? Say thanks! This thank you for the confirmation email sample is simple and brief (like this intro).

Thank you email template

We've broken down the fundamentals of the thank you email format and some pro samples. If you want the easiest way to create professional thank you emails, use this template.

Our customizable thank you template is formatted in the correct structure and layout. We've used a fill-in-the-blank format to make it as easy-as-possible.

You can edit the pre-written text to create emails that help you say thanks in style.

Thank you email template by Flowrite

The difference between writing a good and great thank you email can be as simple as Flowrite . Flowrite is an AI writing assistant that turns your instructions into ready-to-send emails and messages, like this:

Our browser extension and web app take care of the email format, capitalization, grammar, spelling, punctuation. In other words, you can focus on the message, and Flowrite will take care of the delivery.

Our template collection features dozens of email templates to help you write professional emails such us thank you emails. To grasp how easy and fast it's to write a professional thank you email with Flowrite, check out the example below.

Thank you note for reading

Thanks for reading this guide to thank you emails. By now, you should understand the fundamental building blocks of a great thank you email.

We encourage you to use the tips, copy and paste the examples, or tackle the template to create your thank you emails.

OK, so we've focused on the format and tone of voice; and urged professionalism, but thank you messages should always come from the heart. Use our examples, templates, and guidance to bring out your personality!

Bonus: 70 thank you phrases 

It can something be hard to write a thank you email. You can almost feel like giving up and saying: "I don't know how to say thank you." We know finding the right wording for your thank you can be challenging. 

Some thank you phrases may not fit the context, and at times it can be hard to figure out how to say thank you meaningfully, but we can help.

That's why it's good to have different thank you phrases and wordings in your toolbox. 

These 70 thank you examples will help you find the thank you phrases for thank you emails to your team, co-workers, colleagues, managers, employees, clients, fellow alumni, mentors, HR representatives, or customer service specialists.

Here are 70 thank you phrases that everyone should know.

• Thank you for your help
• Thank you for all your help
• Thank you for helping
• Thank you for helping me
• Thank you for your time
• Thank you for the time
• Thank you so much for...
• Thank you for your support
• Thank you for all you do
• Thank you for all that you do
• Thank you for everything
• Thank you for your hard work
• Thank you for your hard work and dedication
• Thank you for your time and effort
• Thank you for your service
• Thank you for considering
• Thank you for your consideration
• Thank you for your patience
• Thank you for your understanding
• Thank you for being patient
• Thank you for being accommodating
• Thank you for the kind words
• Thank you for your kind words
• Thank you for sharing
• Thank you for reaching out
• Thank you for reaching out to me
• Thank you for thinking of me
• Thank you for caring
• Thank you for your support during this difficult time
• Thank you for fixing the issue
• Thank you for applying
• Thank you for the interview
• Thank you for the warm welcome
• Thank you for your email
• Thank you for coming
• Thank you for joining us
• Thank you for attending
• Thank you for the information
• Thank you for the notice
• Thank you for the clarification email
• Thank you for the heads up
• Thank you for your attention to
• Thank you for the great news
• Thank you for the update
• Thank you for the follow-up
• Thank you for your detailed email
• Thank you for your considered reply
• Thank you for taking the time to message me
• Thank you for everything that you have done
• Thank you for your order
• Thank you for your purchase
• Thank you for your business
• Thank you for supporting my small business
• Thank you for choosing to shop with us again
• Thank you for shopping with us again!
• Thank you for your inquiry
• Thank you for your interest in our services
• Thank you for being our loyal customer
• Thank you for your loyalty
• Thank you for being a valued customer
• Thank you for being our customer
• Thanks for staying loyal to us!
• Thank you for your response
• Thank you for a quick response
• Thank you for a prompt response
• Thanks for the speedy reply
• Thank you, and have a great day
• Thank you, and have a great weekend
• Thank you, and have a great holiday

15 Thank you synonyms and alternatives – the other ways to say thank you 

There are loads of other ways to say thank you, including some drop-in alternatives to thank you that you can use in an email. 

Why wouldn't you want to say thank you? Sometimes thank you feels a little too impersonal and can feel like a cookie-cutter response. If you've said thanks before, you may want other ways to thank you in an email.

Whatever reason you're searching for how to say thank you in other ways, we can help.  

Here are 15 thank you synonyms and alternatives everyone can use:

• I appreciate your help
• I welcome your advice
• I wanted to express my gratitude
• Cheers          
• Your input is so valuable
• We wanted to say how much we value your support
• Your support is appreciated
• Much obliged
• I'm so grateful
• I owe you one
• Your support means everything
• I'm beyond grateful
• I'm indebted to you
• I wanted you to know just what you've done
• The impact you've had is incredible

These are just some of the ways you can say thank you without saying thanks. Use your imagination and inspiration to come up with some others.

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Best Thank-You Letter Examples and Templates

Tips for Writing a Thank-You Letter

How to use examples and templates, interview thank-you letter template.

• Interview Thank-You Letter Example

General Thank-You Note Template

• More Thank-You Samples

Sending a thank-you note after an interview, a networking event, an informational interview, or any other event related to your job search is a great way to show your professionalism. After you get hired, it is also a way to maintain contact with people you met during your job search.

Thank-you notes aren't just for job searching. Sending a written note, email, or LinkedIn message to people who have helped you on the job or have done something that will enhance your career is a good way to cement relationships and show your appreciation.

Alison Czinkota / The Balance 

Send one. You should send a thank-you letter whenever someone helps you with your job search. For example, you should send thank-you notes after job interviews, internships, and informational interviews.

If someone did something nice or helpful at work, send them a thank-you email.

Consider the format. Some people send handwritten thank-you notes, and others send typed letters. Some formal organizations (like law and accounting firms) might prefer a traditional handwritten note. A handwritten note also allows you to give a personal touch to your message. However, most companies are fine with a typed letter. Think about the company culture when deciding the format of your letter.

Send it as soon as possible. You want to send your letter as soon as possible. This is especially important for an interview thank-you letter; you want to remind the interviewer that you are a strong candidate before he or she makes a decision. For this reason, you might choose to send a thank-you email instead of a note or typed letter.

You can also send an email and then follow up with a note.

Be concise. Keep the letter short—no longer than a page. You want to say thank you sincerely but briefly.

Sell yourself. If this is a thank-you letter for an interview, use the letter as a chance to remind the employer why you are an ideal candidate. Remind them of something you discussed in the interview, or provide some new information that you forgot to mention. This may be your last chance to make a strong impression.

Proofread. Be sure to thoroughly edit your letter. All your communications must look professional and polished.

Thank-you letter samples are a useful way to guide your writing. A sample can help you decide what kind of content you should include as well as how to format your letter. 

Thank-you letter templates can also be very useful. They help you with the layout of your letter, such as how to organize the different sections of your message.

While letter samples and templates are great starting points for your own message, you should always edit a message to fit your situation. A personalized letter or email will make the best impression.

There are guidelines you should follow for writing your letters, including standard length, margins, font, and format. Sending a properly formatted, grammatically correct letter or email message will leave the reader with the best impression.

This is an interview thank-you letter sample.  Download the letter template  (compatible with Google Docs or Word Online) or read the example below.

Interview Thank-You Letter Example (Text Version)

Joseph Q. Applicant 123 Main Street Anytown, CA 12345 555-212-1234 joesphq@email.com

May 21, 2024

Jane Smith Director, Human Resources Acme Office Supplies 123 Business Rd. Business City, NY 54321

Dear Ms. Smith:

Thank you so much for interviewing me for the open sales position. I appreciate the time you spent explaining the hiring process and how your training program works. You’re clearly very knowledgeable about sales and marketing.

I enjoy working in sales and believe I would be an excellent fit for the position. I love a challenge, and your innovative training program intrigues me. 

As we discussed during the interview, my sales numbers at my current job increased by 50 percent over the past three years, and I was at the top of our sales force last year. I’m confident that combining my current experience with your training program will allow me to reach the top of your sales force as well. 

Thank you again for taking the time to talk to me about the position. I believe I can benefit your company and look forward to meeting again soon. In the meantime, please let me know if you need any additional information. 

Signature  (for a hard copy letter)

Joseph Q. Applicant

Contact Information:  If you are sending a printed letter or note, list your contact information above the salutation. If you are sending an email thank-you message, list your contact information below your signature.

Salutation: In formal situations, start with, "Dear Mr./Ms. Last Name:" If it's more casual (to a peer, for example), it's appropriate to start with a less formal greeting.

​First Paragraph: Your first sentence should state that you are reaching out to thank the recipient for what they have provided you. In this first paragraph, you might include another sentence reiterating your thanks. For example, you can acknowledge that you know they are a busy person, and you are especially grateful that they took the time to help you. While your tone should come across as expressive and warm, avoid going overboard with effusive praises. Ultimately, you want to be sure your communication is genuine.

Second Paragraph: In your second paragraph, you can explain why you are so grateful and how their support has impacted you specifically, or how you anticipate it impacting you in the future. 

Be specific so that the reader knows this is a personal letter, rather than a generic one you've sent to multiple contacts.

Third (optional) Paragraph: Use your optional third paragraph as a way to maintain your relationship with this person going forward. If you feel like you have something to offer them in return, you could mention it in this paragraph. Alternatively, you could suggest that you'd love to treat them to a coffee or simply that you would like to stay in touch. Ultimately, you should tailor what you say to your relationship with the person, but the goal of this paragraph is to keep the door open to future communication.

​Finally, in your closing paragraph, reiterate your gratitude with a simple, short final sentence.

Your Typed Name

More Thank-You Letter and Note Examples and Templates

Interview Thank-You Letter Example Use this note to thank the interviewer and to mention that you are available to provide more information on your candidacy.

Email Thank-You Message Example Email thank-you message to send directly after a job interview.

General Thank-You Letter Example Here is a general thank-you letter you can send (via email or mail) to the people who have helped you with your job search.

Sample Thank-You Letter Requesting a Second Interview This sample thank-you letter requests a second interview and reiterates your interest in the position.

Sample Thank-You Letter for an Internship Saying thank you for an internship is a good way to show you appreciate the opportunity​ and to continue your relationship with the organization.

Sample Thank-You Letter for a Job Offer Sample thank-you letter accepting a job offer.

Sample Thank-You Note for a Team Member Use these thank-you letter examples to let a team member know how much you appreciate their hard work.

Sample Thank You and Appreciation Letters for a Boss Thank-you letter samples to send to your boss if they do something particularly helpful or meaningful.

Letter of Appreciation Sample Sample appreciation letter to send to a contact who assisted with your job search.

Networking Thank-You Letter Example Here is a sample letter you can send (via email or mail) to networking contacts who help you with your job search.

Job Offer Rejection Letter Examples Sample thank-you letter that thanks the employer for the job offer but politely declines the position.

Sample Thank-You Letter After Being Rejected for a Job Use this sample thank-you note if you applied for a job but got rejected.

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• 7 Rejection Letter Samples to...

7 Rejection Letter Samples to Send to Unsuccessful Applicants

10 min read · Updated on December 08, 2023

Simplify the rejection notification process with these sample rejection letters

Whenever you hire a new employee, it almost always means that you selected them over other applicants. Obviously, the courteous thing to do is to let each of them know that you've decided not to offer them employment. But how should you notify them that they've been passed over for the position? For many companies, the answer is simple: send them a clear and professional rejection letter that confirms your decision. Unfortunately, writing those letters is not always the easiest thing to do.

In this post, we'll explain why rejection letters are important and offer some tips to help you craft your own rejection letter templates. We'll then provide seven sample employment rejection letters that you can customize to fit your company's needs.

Why send out a job rejection letter?

Obviously, sending out rejection letters to applicants does take up precious time, but there are good reasons why companies do this. First, a polite rejection notice is considered good etiquette, since it lets the candidate know that the job has been filled. That confirmation shows that you respect their time enough to help them avoid wasting it on a job that's no longer available. It also helps to avoid any candidate confusion by helping them to understand why they weren't selected for hire.

Companies that develop a habit of sending out formal rejection letters can also help themselves, by promoting their own commitment to respectful professionalism. This can leave a positive impact on the rejected candidate, as well as anyone else they might talk to about their job search experience.

Why use template rejection letters?

Template rejection letters can be a great way to save time and ensure a consistent approach to your communication with unsuccessful candidates. They can help you to provide uniform answers to explain why a candidate was rejected, as well as advice that you think may help the candidate as they continue their job search. Well-constructed rejection letters that offer helpful feedback to candidates can help to soften their disappointment, while providing useful information that can benefit their careers.

How to write your own employer rejection letters

So, how do you write a positive and helpful employment rejection letter? The following tips can help you to determine what to include in your template letters, and the best tone and method for addressing rejection in the clearest and most concise manner possible.

Don't delay the rejection. Once you've decided to move forward with a specific candidate, notify rejected applicants as soon as possible. Remember that they may also be pursuing other open positions, so you're doing them a favor by letting them know that your company's job has been filled.

You can send the rejection via email rather than by regular mail service. While a mailed letter might seem more formal, most candidates will appreciate receiving the news as soon as possible – and email is always quicker.

Keep your rejection letters short. No candidate wants to read through a lengthy explanation about why they didn't measure up to expectations. At the same time, though, your letter should include enough detail to ensure that you explain the decision.

Try to be as positive as possible. The rejection will be disappointing for the candidate, so there's no need to pile on with negative feedback or other criticism.

As a rule, keep your letter limited to no more than three short paragraphs. The first one can simply thank them for their interest and let them know that you've decided not to hire them. 

The second paragraph can include some positive affirmation, by focusing on anything that impressed you during their interview, and perhaps cite a reason why they've been rejected. If you might consider them for a different job in the future, tell them that too. 

Finally, your third paragraph should simply thank them again and wish them well in their efforts to land the right job in the future.

Seven rejection letter samples

Below, we've included seven example rejection letter templates that you can customize and send to unsuccessful applicants. This selection of templates covers a variety of different approaches for rejecting candidates, so you can choose one or several depending on your company's needs.

1.     Generic rejection letter template

Dear Mr / Ms [Applicant's name],

Thank you for submitting your application and resume for our [title of the position they applied for] position. We deeply appreciate you taking the time to reach out to us. However, after reviewing your application, we have decided not to move forward with your application.

As you probably know, we received a tremendous amount of interest in this position, so this was an extremely difficult decision for our hiring team. Unfortunately, we concluded that your impressive array of skills and achievements were not what we were looking for at this time.

We want to thank you again for your interest in working with us and wish you the best of success in your future career endeavors.

[Your name and company name]

2.     Application rejection letter template

Thank you for submitting your application. We appreciate your interest in a position as a [job title] in our company and the effort you invested in reaching out to us. Unfortunately, our review of the many applications and resumes we received in response to our job posting has moved us to select another candidate for the role.

We do want to commend you for your impressive skill set and accomplishments, and hope that you will consider a different role with us at some future point in time. We will keep your resume on file and may reach out to you if we have another opening for a job that better aligns with your unique talents.

Again, thank you for getting in touch with us and providing us with your resume and application. We wish you luck and much success in your job search efforts.

Warmest regards,

3.     Screening stage rejection letter template

Thank you for your resume and application submission and for participating in our initial screening process. Unfortunately, our screening suggests that you may not be the best fit for this position or our company at this time. As a result, we have decided to decline moving forward with our interview process.

We should note that your skills, experience, and other qualifications are very close to what we need for this position. However, our screening results found that [provide reason for rejection, such as failed background check, failed drug test, etc.]. Those results led us to focus on other candidates to fill this position.

Again, we applaud your credentials and wish you nothing but the best in your job search efforts. Thanks for reaching out to us and good luck throughout your career.

Best regards,

4.     Early-stage interview rejection letter template

We truly appreciate you taking the time to meet with our hiring team to interview for our open [title of the job] position. I speak for everyone on the team when I say that we were really impressed with your overall performance and believe that you have a lot to offer to any company that hires you. Regrettably, however, we have decided to decline moving forward in our interview process.

While your interview was solid and compelling, and your resume qualifications are close to what we were looking for, we have decided to hire another candidate whose skills more closely align with our needs for this position. Make no mistake, though – this was a difficult decision.

Since we were so impressed with your candidacy, we will keep your resume on file and contact you if any other opportunities arise in the future. Until then, we wish you the best of luck in all your endeavors and hope for your continued career success.

5.     Final stage interview rejection letter template

Thank you so much for your time and attention throughout our application and interview process. We appreciate the patience you extended to everyone on our team during all [number of interviews] of your meetings with us. Unfortunately, after reviewing the results of our assessments of every candidate for the position, we have decided not to offer you the role.

Everyone on our team agrees that your skills and experience are beyond question, so this decision is in no way a reflection on your qualifications. Our decision was based solely on an evaluation of every candidate's experience and how well we believe they might fit with the specific needs of that open position. Regrettably, that decision process led us to another candidate.

We would appreciate it if you would allow us to contact you if or when another position opens, that we believe might be a better fit for your core competencies. Again, we want to thank you for your commitment to the process and extend our best wishes for your future success.

With our best regards,

6.     Post-phone call rejection letter template

Dear Mr /Ms [Applicant's name],

This letter is to follow up on our recent phone call with you confirming that we will not be hiring you for the position of [name of position the applicant applied for]. I wanted to personally contact you and let you know how much we all appreciated having the opportunity to get to know you throughout our interview process.

Though you have already been notified of our decision in that brief call, I still want to take a few moments to say how impressed we were with your qualifications and interview skills. We all recognize the potential value our company could enjoy if you were a member of our team.

Thank you again for your interest in our company. We wish you luck in your career journey.

7.     Rejection letter template advising candidate to reapply in the future

Thank you so much for interviewing for our position as a [job title]. Your qualifications are impressive, which made our hiring decision extremely difficult. However, the team here have decided to offer the job to another candidate.

Still, we want to let you know that we recognize your talents and are confident that you would do well in a different role within our organisation, if you focused on developing [cite a skill that the candidate needs to enhance]. With those added skills , we would be eager to consider you for a different role in our company.

Thanks again for your dedication and interest in joining our firm. Good luck to you in your job search!

Simplify your efforts to follow-up with rejected candidates

It's never easy to craft a letter letting job candidates know that they've been rejected. Still, it's something that every company should do, so it's important to streamline the process as much as possible. By using some variation of these rejection letter templates, and customizing them to fit your unique needs, sending out these notifications can be quicker and easier than ever before.

Looking to avoid a job rejection letter by bolstering your resume? Get a free resume review from our experts today!

Recommended reading:

Make the Perfect First Impression With Your Resume

How to Describe Yourself in an Interview

Top 15 Professional Goals and How to Achieve Them

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Is a Cover Letter Necessary in 2024?

Published: April 03, 2024

Writing a cover letter can be daunting.

I’ll never forget my college career coach, who made writing a cover letter look easy. Even with her tips, I’ve always found it incredibly difficult to talk about myself and hype up my accomplishments.

While it acts as a letter of introduction, I’ve wondered if a cover letter is necessary in 2024. To find out, I spoke with two recruiters and gained insights on how to write the best cover letter for any job application.

How important is a cover letter?

Is a cover letter necessary, when to skip a cover letter, when to include a cover letter, tips for writing a cover letter, what if the cover letter is optional.

Cover letters are short letters of introduction that you include with job applications.

Typically, they are your chance to go into deeper details about your accomplishments that you might not have highlighted or had room to mention on your resume.

Tiffany Hall, a professional resume writer and founder of Resume911 , says cover letters are an important part of the job application process.

Hall says, “Cover letters can be very important. It’s supposed to sell why you, of all applicants, should get the job. The issue is that applicants use them to regurgitate what’s on their resume, and that’s not what it’s for. It should speak to what isn’t easily explained with your resume.”

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Five fill-in-the-blank cover letter templates to help you impress recruiters.

• Standard Cover Letter Template
• Entry-Level Cover Letter Template
• Data-Driven Cover Letter Template

You're all set!

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For example, if your resume says you’re skilled at building web pages, your cover letter is a great place to name-drop companies that you’ve worked for to create their websites.

Matthew Muehleisen, a corporate recruiter , thinks a cover letter is also a great place to show you’ve done your homework and researched a company.

Muehleisen says, “It can be what sets you apart from other candidates and applicants and is a good opportunity to show that you’ve done research on the position and company to further showcase your interest in the role.”

Knowing the importance of a cover letter still begs the question: Is a cover letter necessary in 2024?

Image Source

While a cover letter can help demonstrate your knowledge of the company you’re applying to and highlight more of your achievements, both Hall and Muehleisen agree that a cover letter isn’t entirely necessary.

Muehleisen says, “Unless it’s a requirement of the application, I wouldn’t say it’s necessary to include a cover letter. There are some roles (usually in content creation and marketing) that will ask for a cover letter as a form of a writing sample. In these instances, make sure your letter is polished and focused.”

If Hall had her way, she would eliminate the cover letter entirely, focus more on the resume, and ask for a link to an applicant’s LinkedIn profile.

According to Hall, “Most cover letters either repeat the resume or they speak to why the applicant isn’t a good fit. Neither is the purpose of a cover letter.”

Nevertheless, 74% of hiring managers still prefer applications to include a cover letter. So, it is definitely worth considering including one — even if the application says it’s optional.

If you’re looking for a new role, writing a cover letter can be time-consuming — especially if you take the time to personalize every letter you send to a hiring manager.

Although a cover letter does serve a legitimate purpose, and 83% of hiring managers read it, there are a few situations where you shouldn’t include a cover letter. Let’s take a look at those scenarios.

If You Only Have a Template of a Cover Letter

I get it. Writing an effective cover letter takes a significant amount of time.

But consider not sending one if you only have time to plug your information into a cover letter template without personalizing it before hitting submit on an application.

Don’t get me wrong. A cover letter template is a great starting point to write your cover letter. Templates often remind you to include pertinent information like the hiring manager’s title, name, and your contact information.

However, if you don’t take the time to edit the body of the cover letter and personalize it with research and your relevant experience, you risk sending the same letter as another candidate.

And considering that 48% of hiring managers spend anywhere from 30 seconds to two full minutes reading each cover letter, the chances are high that your hiring manager can spot a form letter a mile away.

Don’t send it if you don’t have the time to personalize a cover letter.

If Your Cover Letter Is Full of Critique

A cover letter is meant to explain why you’re the best candidate for the open position. However, a cover letter is not a place for you to share your ideas of how the company can improve.

Sure, every company likely has areas of improvement, and the job you’re applying for might be the role that gets a say in that, but a list of improvements might read as a critique.

You don’t want to potentially offend a hiring manager before you even get an interview. A bad cover letter can hurt a strong candidate, according to 33% of hiring managers .

Before you submit your cover letter, read through it several times to make sure it’s not a critique. If it does sound like a critique, throw it out.

If It’s Not Required

There are other instances where you shouldn’t send a cover letter. For example, if the application’s instructions specifically state that you do not need to submit a cover letter for consideration for the job.

In fact, sending a cover letter anyway can signal to the hiring manager that you don’t follow instructions. Not following instructions is also a great way to land your application in the trash bin.

The bottom line is this: If the application specifically states not to send a cover letter, don’t send it.

Of hiring managers, 74% prefer to see job applications with a cover letter apart from the resume. Knowing this, if you have the time to include a cover letter with your job application, don’t skip it.

Here are three instances when you should send a cover letter with your application.

Send a cover letter if you’re very interested in the role.

Think of your cover letter as your time to shine. Use it as a place to highlight your experiences and the qualifications that make you a great fit for the position.

Hall says, “If you can speak to why you’re a good candidate without copying your resume in paragraph form, include a cover letter.”

In other words, don’t use bullet points in your cover letter to describe your previous employment history.

Instead, talk about what you learned on the job and how your skills will help you excel in the role you’re applying for.

Send a cover letter when there’s a gap in your resume or you’re transitioning industries.

If you’re looking to transition to another industry, you should definitely include a cover letter with your application.

Speaking from personal experience, if I had only submitted a resume to my school district when I applied to be a Spanish teacher, the hiring manager would have just seen my experience in Public Health and would not have known about my skills and success in tutoring students in Spanish.

Muehleisen puts it this way, “If you’re looking to transition to a new industry or if there is a position and company you’re really excited about pursuing as an opportunity, these are the best instances to include a cover letter so that you can possibly give yourself an advantage.”

A cover letter can also help explain any gaps in your resume — especially if the gap in your employment history is beneficial to the role you’re applying for.

For example, maybe you volunteered in South America, and the role you’re applying for is for a position in Global Operations.

It never hurts to include positive, pertinent information in your cover letter.

Send a cover letter when it’s required.

The most obvious time to include a cover letter with your application is when it is required. Just like not including a cover letter when it’s not required, it shows you can follow directions.

Include a cover letter when the application asks you to submit one, which shows you can follow directions.

Plus, if the application asks for a cover letter, you can bet the hiring manager will look for it. If no cover letter is included, well, you’re sabotaging your chances of getting an interview.

Only 13% of hiring managers will consider giving a candidate an interview if they don’t attach a required cover letter to an application.

Writing a cover letter is not as painful as it sounds. There are great templates you can use as a starting point for your cover letter.

The trick with a template, though, is to make sure you always personalize the letter to your own experiences and qualifications.

Here are five expert tips to write a winning cover letter.

1. Tailor your cover letter to the job description.

When writing a cover letter, especially if you use a cover letter template, you should tailor the letter to match the job description and meet the requirements of the application.

For example, if the application asks you to attach a short cover letter, keep it brief. Your best bet is one to two short paragraphs detailing why you’re a great fit for the position.

You’ll also want to reference keywords from the job description in your cover letter. Many recruiters use applicant tracking systems that scan application packets for the best fit.

Often, hiring managers review the applications that match the keywords first.

Now, that doesn’t mean to stuff your cover letter with keywords. Instead, use them in a natural way as you discuss your qualifications.

2. Be personable with your greeting.

You might have seen the advice telling you to use “To Whom It May Concern” instead of the hiring manager’s name. This is good advice, but only if you do not know the hiring manager.

Before resorting to a generic greeting to start your cover letter, take the time to look on the company’s website and LinkedIn to find out who makes hiring decisions.

If you have contacts in your network who are familiar with the company, ask them. Taking the time to research the hiring manager and the company shows you care about the details — a quality many hiring managers look for in a candidate!

If you’re still unsure after researching the company, consider using “Dear Sir or Madam” as your greeting.

3. Be yourself.

While a cover letter is a formal introduction of yourself to a potential employer, it doesn’t need to be lacking in personality. Hall suggests sprinkling your personality in your cover letter to spark connections with the hiring manager.

Hall says, “Be your best professional self. I’m a foodie and will include references to food on my LinkedIn, and I’ve done it in a cover letter. I’ve had managers reference them, and we had a chuckle. I am also very clear about aligning myself with companies whose mission and goals I respect and can contribute to. I make sure to speak to that in the cover letter.”

Take Hall’s advice. Showcasing your vibrant personality in your cover letter can help break the ice in your interview!

4. Proofread your cover letter.

Once you’ve written your cover letter and before you hit “send,” double-check that it is free from spelling and grammar errors and that the company you referenced is the company you are applying to.

Muehleisen says skipping proofreading your cover letter is a big mistake — and it could cost you the job!

Muehleisen says, “Make sure that you are proofreading prior to sending. If the cover letter feels like it is a simple cut/paste or if the job title and company name are incorrect, it may do more harm than good. So, be sure that what you’re sending is pertinent.”

5. Be cautious of AI.

AI tools, like ChatGPT or Claude, are great for helping draft content. You might be tempted to ask generative AI to write your cover letter for you. However, both Hall and Muehleisen say to proceed with caution when it comes to AI.

Hall says, “AI is coming along in amazing ways, so it may come as a surprise that my best tip didn’t include AI. I tell my clients when they’re stuck to look to their peers. You can search people by job title on LinkedIn. See how they describe themselves and pull from there. Or, hire a resume writer or career strategist to help you.”

Muehleisen agrees with her. He says, “I would hesitate to use a tool or service for a cover letter as the point should be to show your authenticity. If you are going to use AI for assistance, make sure to put your own words in as well.”

However, when you write your cover letter, whether using a template or generative AI, personalizing it is key to standing out from the competition.

If the job description says a cover letter is optional, should you send one, or can you get by without it?

That can be tricky, considering 72% of recruiters still expect a cover, even if it’s optional.

According to Muehleisen, sending a cover letter is not a bad idea. He says, “I’ve never heard of a cover letter hurting an applicant’s chances; just make sure the one you’re including is specific to the job description and posting.”

Check out these cover letter examples for more inspiration.

Experiment With Your Cover Letters

Writing a cover letter is a breeze once you get the hang of it. With today’s challenging job market, sending a cover letter with your application can make a difference in whether you get called for an interview.

I can’t make promises that your cover letter will dazzle hiring managers each time, but for the right position for you, it will.

Remember Hall and Muehleisen’s advice when you craft your cover letter. Personalization is key to success!

Don't forget to share this post!

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