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A Step by Step Guide to Starting a Small Business
Small businesses are a big part of the American dream and a powerful engine for the American economy. Every year thousands of people try to launch small businesses, and many of them fail before having a real chance. What’s the secret to successfully starting a small business? Careful planning is the key to a strong start and long-term success, and this planning doesn’t have to be an ordeal. Here’s a step by step guide to starting your small business.
Create a Business Plan
Conducting research helps you decide if your idea is worth pursuing. Look at what brand leaders are doing in the field and see how many others in your area have similar businesses. Determine if you could create a competitive advantage. Once you decide to move forward, write a very detailed business plan. Think about your goals and your potential customers. What do you need to do to serve those customers and meet those goals. A comprehensive business plan also helps you present your ideas to others and take your next steps.
Determine Funding
After developing a business plan, you need to figure out how to fund your business. Do you raise the money yourself? Do you get a loan? Do you pursue investors? You have to answer these questions before securing the money for your business. You also need to hire an accountant to help you with business and tax questions. Even if you normally only rely on your accountant for tax preparation and filing, it’s still nice to have a consultant at your fingertips when you have financial questions.
Pick a Location
Choosing where to locate your business sounds like a no-brainer, but it’s actually one of the most important decisions you make as a business owner. You have to consider financial concerns like rent and taxes and bureaucratic concerns like local regulations. You want a location that isn’t too large but has potential for growth. Choose a spot with a lot of people traffic and exposure to customers who might frequent a business like yours. Choosing a poor location could end up being one of your greatest regrets.
Jump Through All the Legal Hoops
You have to choose a legal business name. Make sure it’s catchy and memorable, yet reflects the type of business you’re opening. You also want to avoid a name that already exists. Decide on a business structure — sole proprietorship, limited liability corporation or another type of corporation — and register your business with federal and state governments (also local government, if necessary). Acquire your federal and state tax ID numbers and apply for any necessary licenses and permits for operating your business.
Create Marketing and Advertising Plans
Never underestimate the power of marketing and advertising. The right marketing strategy can set you up for success from the beginning. Create a business website and decide which social networks might work for your business. Social media can be a valuable source of free advertising, although you should also consider paid social media if you can afford it. Decide on promos for your grand opening and plan to advertise those great deals. Joining a local chamber of commerce could give you some free advertising if the chamber hosts ribbon cuttings. If you advertise properly, you can build the kind of buzz that generates sustained word of mouth.
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- Project Management
7 Steps to Writing the Perfect Project Proposal
by Maricel Rivera | Updated Nov. 25, 2022 - First published on May 18, 2022
Image source: Getty Images
A project proposal are the initial steps to get the project of the ground. Here we outline how to write an effective proposal to keep your projects on track.
You have this wonderful idea for a project. The more you research it, the more you think it’s something worth the funding and resources.
It’s a potential game-changer, and if things work out the way you envision them, the resulting product will be a huge win for the organization, even for the industry as a whole.
But how do you get the company’s decision-makers to buy into your idea?
The short answer: Craft a compelling project proposal.
In this guide, we’ll talk about what a project proposal is, why you need one, and how to write a proposal the bosses will notice.
Steps to writing your own project proposal
Step 1: define the problem, step 2: present your solution, step 3: define your deliverables and success criteria, step 4: state your plan or approach.
- Step 5: Outline your project schedule and budget
Step 6: Tie it all together
Step 7: edit/proofread your proposal, overview: what is a project proposal.
A project proposal is a document that outlines everything stakeholders need to know to initiate a project. It’s a necessary first step towards getting a project off the ground. A project proposal is usually selected during the project intake process .
A well-written project proposal informs and persuades, and combines project management skills with a few other essential skills: research, data analysis, and some copywriting.
It follows conventional proposal formats that include the following elements:
- Executive summary . Short and to the point, the executive summary is essentially the project’s elevator pitch. It states the problem clearly, addresses how your proposed project intends to solve the problem, and discusses what a successful project looks like.
- Background or history . This section outlines both successful and unsuccessful previous projects, including how the latter could have been handled better, with the goal of showing how the proposed project will be more successful based on the lessons of the past.
- Requirements . This section briefly summarizes what’s needed throughout the project life cycle in terms of resources, tools, project schedule , etc.
- Solution . The solution section explains how you intend to approach the project and bring it to completion. It covers the project management steps , techniques, and skills needed to get things done more efficiently, as well as how to manage problems.
- Authorization . This section states explicitly who the project’s decision-makers are and the stakeholders authorized by the client to make approval/sign-off decisions.
- Appendix . Any information not included in the actual proposal should be in the appendix, such as materials and resources that team members and stakeholders can use to learn more about the project.
If you’re not sure where to start, know that some of the best project management software applications offer project proposal templates you can use for free from their tools library.
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Things to consider before writing a proposal for a project
Before you sit down and begin writing your project proposal outline, there are some things you must consider, including:
Your audience
Identify who the decision-makers are and determine the relationships between them.
Each stakeholder will have their own goals and preferences. Multiple versions of the proposal may have to be written depending on your audience.
- How familiar are they with the project or problem? What do they already know? What do they not know?
- Should you provide background information on a particular topic?
- What do they want to hear?
- Is there any particular way to make them better understand what you want to convey?
For example, if the proposal is for the head of the technology department, jargon and technical language are likely expected.
On the other hand, if it’s a small business owner you’re trying to win over, use simple, easy-to-understand language, with the proposal highlighting the project’s positive impact on the company’s bottom line.
Potential pitfalls
A paper from the Project Management Institute (PMI) Global Congress by Francis McNamara cites four basic reasons why project proposals get rejected:
- Poorly defined proposal
- Proposal not aligned with organizational goals
- Project benefits not clearly and credibly defined
- Ineffective project proposal presentation
In essence, certain projects fail to receive the green light, not because they’re bad projects per se but because the proposal lacked clarity and persuasiveness.
Data and research
You need facts, figures, graphs, and charts to substantiate your proposal and justify the project’s existence.
Research past projects, both successful and unsuccessful because you’ll need as much hard data, evidence, and examples as you can provide to craft a convincing proposal.
How to write a project proposal
Remember that the reason you’re writing a proposal is to obtain executive buy-in. You want key people to support your project. You need decision-makers on your side to turn a vision into reality.
You want the proposal to speak to them, and then motivate them to take the next step, which is to greenlight the project.
What’s the problem your project is trying to address? Why is it a problem? Why is it worth solving? Make your audience see the problem the way you see it.
Tips for defining the problem:
- Start strong. Decision-makers usually don’t allot much time to look over a proposal, so make sure that the pain point is succinctly described and in a manner that resonates with them.
- Use facts, not opinion. Although you want your audience to understand the severity of a problem, you don’t want to exaggerate. Instead, use data from your research to back up your assertions.
How will your project solve the problem? Why is your solution the better option over other similar solutions? Discuss why other solutions won’t work for the situation.
Tips for presenting your solution:
- Anticipate questions and objections. Be prepared to defend your solution from all angles. Be ready to explain why your more expensive solution is better than a less expensive one, for example.
- Present the solution’s larger impact . Stakeholders generally get more excited about projects with wide-ranging effects than those with limited impact.
- Again, facts over opinion. Provide as many research-backed examples as you can.
This section provides a picture of the functions and attributes of the deliverable, plus how to know if the project is successful.
Tips for defining deliverables:
- Include a delivery date. Define what your project will deliver and what users can expect from it, such as a cloud-based phone system that’s accessible 24/7 from anywhere if it’s a customer service project you’re proposing. Also, indicate when you plan to complete each deliverable.
- Your solution must be SMART. Your success criteria will signal whether the project has been successful. Remember to keep your solution SMART (specific, measurable, achievable, realistic, and time-bound.)
This is the most critical section of the proposal and discusses how to achieve the project’s objectives. It starts with an explanation of the approach and why it’s relevant and effective. It also explains how problems will be managed.
Tips for planning:
- Introduce project strategies. Will you be using the traditional waterfall approach ? Why? Will you be using third-party contractors, in-house staff, or consultants? What will their objectives and responsibilities be? This is your opportunity to discuss the "why" behind the decisions you're making to get the project completed.
- Explain how problems will be addressed. This explains your project management plan's risk mitigation strategies.
Step 5: Outline your schedule and budget
This is the section where you break down project costs and detail how you will meet deadlines.
Tips for defining a schedule and budget:
- Provide as much detail as possible. Break your budget down into categories, such as supplies, tools, salary , etc. Include all overhead and indirect costs. A detailed financial breakdown will signal to stakeholders that you’ve done your research and don’t intend to waste their money. Note that certain projects may require financial statements and funding sources.
- Be concrete. Don’t guess. Provide project start and end times, and if certain sections of the project can be done simultaneously.
End your proposal with a conclusion that briefly summarizes the problem, solution, and benefits. Emphasize the significant parts, and make your proposal stand out by restating ideas or facts you want your audience to remember.
Check your proposal for consistency of ideas and whether the elements support each other.
Tips for tying everything together:
- Your proposal should read like a book. Your proposal should tell a story. Every section and element must work together to form a cohesive whole.
- Refrain from introducing anything that doesn’t fit. Be careful not to introduce anything that seems off or doesn’t contribute to the overall objectives of the project.
- Make sure all project proposal elements are present. Check your document and ensure all the necessary elements have been addressed.
Rewrite your proposal as necessary to make it interesting, helpful, clear, and persuasive. Ask for feedback, and ensure the proposal is organized and visually appealing.
Tips for editing:
- Check the tone and language. Your proposal is intended for a certain audience type, so make sure the tone and language used are reflective of that. Don’t forget to proofread for grammar, punctuation, or spelling mistakes. You want your proposal to look professional.
Should you use project management software for your project proposal?
A project proposal is, in itself, a project and, therefore, can benefit from project management software.
Software is an essential piece of modern project management basics , with benefits that include:
- Easier collaboration . Good project proposals take time and are often the result of team effort. Using a quality project management software option will make collaboration easier, especially when teams are located in different parts of the world.
- Centralized workroom . To build a compelling business case, you need data and research, lots of both if the proposal is for a big, complex project. Having all the data you need in one place saves everyone the trouble of finding files and documents in different places. A centralized project workroom ensures everyone can access all updates, notes, and attachments on demand.
Here is a shared folder in the project management software Wrike. Image source: Author
- Communication in one place . Especially if people are geographically dispersed, physical meetings will be very difficult, if not impossible, to facilitate. Communication features that include voice and audio conferencing, group chat, private messaging, comments, activity streaming, and presence are generally native to most project management software. Those that don’t offer them allow integration with other communication tools with just a few clicks.
- 24/7 access . If you need to make changes to the proposal at home or would like to review it one last time before you send it off to decision-makers, saving a copy in your project management software ensures you have the latest version and that you can make changes to it at any time, anywhere.
Get your project proposal noticed and your project funded
Whether your project sees the light of day depends on how effective and convincing your proposal is.
Decision-makers aren’t likely to spend a lot of time on your proposal to decide if it’s a go or no-go. It’s vital, therefore, that your proposal captures their attention right off the bat, gets them excited about the project, and, in turn, spurs them to action.
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Our Research Expert
Maricel Rivera is a software and small business expert writing for The Ascent at The Motley Fool.
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- Center for Career Exploration and Success
Empowering students to engage in career exploration and experiential learning to optimize their potential.
Putting your capstone on your resume.
April 16, 2019 Rachel Zurilla Advice From Staff 0
As one of the final Miami Plan requirements completed by students, the Senior Capstone is perhaps the one of the best courses you will take. It allows students to consolidate all of their learning throughout their college careers into a liberal, yet specialized, experience.
After all the hard work and effort put into your Capstone course during your final semesters at Miami, you should feel free to include that experience on your resume. If you do use it, make sure to demonstrate real application of your coursework while showcasing the liberal arts education you gained at Miami. Whether your course was research or project-based, employers and professionals in your industry will value your experience.
So, how are you going to do it?
1. Choose the section to list it under. Depending on the organization of your particular resume and the nature of your Capstone course, sections appropriate for the experience can relate to research, academia, or projects.
2. Include basic information about the Capstone. Be sure to include the name of the project, name of the course, and the months you took the course. Be consistent with the rest of your formatting in your resume.
3. Use your bullet points wisely! Write 2-4 bullet points that describe the scope of your Capstone experience and what you learned. These can help you stand out from students who may not have had entire courses dedicated to higher-level research or projects.
Still looking for more help? Stop by our Career Assistant drop-in hours Monday-Friday!
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- Senior Capstone Project
Senior Capstone Project resume example
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- Montgomery Street , San Francisco , CA 94105
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I am recent graduate of Purdue University seeking full time employment as a Automation Control Engineer. My coursework and experience relating to this position includes project management, machine vision systems, industrial controls, and automatic identification and data capture. I am a self starter that easily learns new technologies and ideas, has lead a multidisciplinary and multicultural team, and has worked with clients to find and implement solutions to their unique problems.
- Responsible for providing and implementing a solution to a quality inspection problem for an industry partner.
- Took responsibility for setting up meetings, meeting deadlines, and keeping the project on task as the team leader.
- Created alterations to existing Allen-Bradley PLC systems using RSLogix 500, existing ladder logic code, and electrical schematics.
- Interfaced a Banner camera in to the existing PLC system to perform in line production quality inspection, using common machine vision system tools.
- Altered an existing HMI display screen to add additional functionality to an already existing system.
- Design and implementation of electrical circuits for control and feedback of a solar powered food dehydrator.
- Reviewed and altered previous electrical designs and software to better suit the needs of the end system.
- PCB design, fabrication, and assembly with the goal of creating a design that can be mass manufactured.
- Assisted students with learning and developing concepts relating to 8-bit Atmel microcontroller programming.
- Taught students software and hardware debugging and troubleshooting techniques.
- Reviewed submitted coding homework assignments and reports for actual functionality and readability.
- Coursework in Wireless Electronics
- Coursework in Industrial Controls
- Coursework in Instrumenting and Data Collection
- Coursework in Automatic Identification and Data Capture
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- Teaching Assistant: Embedded Digital Systems
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- Resume Help
How to List Projects on a Resume (Work, Personal, Academic)
Listing projects on a resume can instantly boost your chances of job hunting success. See how both freelancers and regular workers can harness the power of projects.
As seen in:
Sending out the same old resume isn’t doing you any favors. Recruiters see hundreds of candidates for every job. Write a boring cookie-cutter resume, and you might as well just throw it in the trash.
What if… There was one easy addition to your resume. One that would instantly increase your chances of getting a job, and made you look more attractive to recruiters? You’d add it in a flash, right? Well, there is. All you need to do is list projects on your resume.
Read on and you’ll see:
- How writing a project-based resume is a job-winning tactic for freelancers.
- How to add projects to your work experience section or create a stand-alone section for an even bigger impact.
- How adding academic or school projects to your education section is a great idea if you’ve just graduated or you’re still studying.
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- How to Include Relevant Coursework in a Resume
- How to Put Internships on a Resume
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- How to Put Phi Beta Kappa on a Resume
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How to list projects on a resume?
Projects can be listed on a resume below a job description as accomplishments. You can also list them in a separate section titled Projects, Personal Projects, and Academic Projects. Academic projects can be included in the education resume section. You can also create a project-oriented resume.
Now, let's get to the nitty-gritty of each approach—
Project-Based Resumes for Freelancers
In today’s gig economy a standard cookie-cutter resume doesn’t always work. For a freelance contractor, including all of your projects on a resume the old school way can cause problems.
Here’s why.
The chronological format is the standard for resumes. It sets out your work experience by listing your most recent job first and working back from there in reverse chronological order .
Recruiters love it, because it’s easy to make sure your experience is relevant and job title matches the job description.
But picture this, you’re a tech freelancer going for a contract coding a cool Python project for a web application. Your Python skills are legendary, but you’re no one-trick pony. Your last gig on your resume is a Java project.
Problem is recruiters only spend seven seconds on each resume, so chances are they won’t bother scanning further than the first entry.
They’ll think you’re unqualified then move on to the next candidate.
Here’s how to list projects on your resume to stop that happening. Create a functional resume .
Here’s how to code it:
- Rename your resume work experience section as “Projects.”
- Input a single line of code by naming every project with a title like this:
- Number projects sequentially. Project 1, 2, 3, etc.
- Write a project name.
- Then include the company and your position.
- Next line, type “Duration:” and list how long you worked on the project—e.g. three months, six weeks etc.
- Third line, type “Technologies used:” and list the programming languages , etc. that you utilized.
- Finish with up to six bullet points about the project and what you contributed. Aim to keep your resume targeted to the job you want.
- Start each bullet point with a resume action word to make it pop.
- Use the PAR (Problem-Action-Result) formula to give your project description more impact.
- Include quantifiable accomplishments .
- Use past tense on your resume for projects you're done with.
- Include a summary of qualifications at the very top to bring together the most imporant talking points of the rest of your resume.
And when structuring your resume , remember it should only be one or two pages long.
Here’s an example of how to list projects on a resume:
Project-Based Resume Sample—Freelancers
Project 1: Updating fintechnews.com (Fintech News Inc.) Backend Developer
Duration: Three months
Technologies Used: Python, PHP, Ruby, Javascript.
- Created a content management system serving as a client interface that reduced download times by 30%.
- Developed new admin panel, which improved internal operating efficiency by over 40%.
- Created comprehensive testing regime using RSpec to ensure bug-free code.
- Rebuilt entire website with up to date technologies and frameworks.
Remember this format works great for freelancers in other industries, too. Even if your whole work history is based on freelance projects you can still write a great resume.
A word of caution. Functional format resumes may not get through older ATS resume scans.
Chances are that freelancing gigs are reviewed by human decision-makers, so this isn’t an issue. But if you’ve decided to go for a full-time corporate job, it’s best to assume ATS will be used so stick to the more traditional chronological format.
See more: How to List Freelance Work on a Resume
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Adding Projects to a Resume—Traditional Employment
Projects aren’t just for freelancers. They’re a great resume addition for traditional types of employment, too.
One way to include projects in your resume is to highlight them in your work experience section.
Here’s how:
- Write up your work experience section according to professional standards.
- After the last bullet point start a line with “Key Projects:”
- Then write one or two sentences per project, following the PAR formula.
- Use action words and accomplishment statements.
Here’s an example:
Projects on a Resume Sample—Work Experience Section
Systron Solutions, San Francisco, CA
Inside Sales Associate
June 2015–Present
- Performed an average of 90+ cold calls daily creating three new qualified prospects exceeding company average by 10%.
- Managed a $1 million pipeline that supported the creation of 50 new accounts.
- Sold SaaS and Cloud offering to key accounts including California State University, Ace Athetics and BMI, succeeding in reducing back-up time by 50%.
Key Projects: Worked with IT team to create a new web-based leads-generating system, resulting in closed sales increasing by 18% contributing to a $1.5 million increase in profits.
Those two extra lines really add some wow factor.
Alternatively, include projects as an additional resume detail .
Recruiters love extra sections, they’re like a delicious buttercream cake frosting for your resume. A regular old cake is good, but the frosting makes it great.
This is how to add a projects section to your resume:
- Give it the title “Key Projects” and add it as the last section of your resume, after your skills section .
- Write a single sentence showing off an impressive project win.
- Use the PAR formula, action words and accomplishment statements when presenting your project management skills .
- Mention the job title and employer you had at the time.
- Avoid including irrelevant experience to beef up your document (especially if it means going farther back on your resume than 10-15 years ).
Here’s how it would look on a resume.
Projects on a Resume Sample—Additional Section
Key Projects
- Spearheaded a cost-cutting project achieving a $50,000 dollar annual saving by replacing paper towels with hand dryers in all bathroom facilities as National Operations Manager with Redbridge Systems.
This approach is nice and flexible, too. You can target your resume for different jobs by simply swapping out different projects depending on what you’re applying for. Plus, it might help you deal with multiple positions with the same company on your resume .
Projects aren’t just for experienced professionals though.
For a complete guide on resume writing, check out: How to Write a Job-Winning Resume: Professional Guide
Adding Projects to Your Education Section
If you’re writing a recent college graduate resume or you’re still studying, you’ll know the feeling. Writing a resume without work experience is tough.
You can instantly add more credibility by putting college or academic projects on your resume.
Here’s how to put coursework projects on your education section:
- Write up your education section according to professional standards.
- Then underneath add a title e.g. “Programming Projects.”
- Follow with a brief description of the project e.g. “Coding a chat application in Java”
- Include when you completed the project. Do this by semester e.g. Fall 2018
- Finish with 2–3 sentences describing the projects, the skills you utilized and what was accomplished.
Here’s an example.
Projects on a Resume Sample—Education Section
B.S. in Computer Engineering
University of California, Riverside, CA
Completion: 2019
Programming Projects
Coding a Chat Application in Java
- Created a group chat application using MulticastSocket (Java Platform SE 7) with additional capabilities for joining “groups” of other multicast hosts on the internet. Used Java’s RMI (Remote Method Invocation) to achieve encryption-decryption.
Student resumes will also benefit from including the following :
- Your currently pursued degree and expected graduation date
- GPA , making the dean's list , latin honors
- Interests (especially if they can be spun as projects)
- Publications
Don't put your high school education on a resume if you're already in college though!
Pro Tip: You can also put personal projects on your resume. The candidate above could’ve created some coding projects in their spare time. Just follow the instructions above for adding a separate projects section to your resume and title it “Personal Projects.”
And that’s it. Projects on a resume for every situation.
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
Key Takeaway
Adding projects is an easy way to make your resume stand out like a peacock at a penguin convention.
How to list projects on s resume:
- Use a projects-based resume if you're a freelancer or most of your work is projects-oriented.
- Add projects below each job description or as a separate additional section.
- Add academic projects to your education section if you're still in school of just graduated.
- Add personal projects as a stand-alone category, but be selective in what you list.
- Make sure all projects are tailored to the position you're applying for.
- Highlight most impressive projects as "Key Projects" below each job description or in a separate section.
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How—and When—to Include Projects on Your Resume (Plus Examples!)
Hot jobs on the muse.
If you’ve completed a project you’re especially proud of, it’s natural to want to show it off on your resume—and it might even help you land your next job. Projects that potentially belong on your resume can come from your past jobs, paid and unpaid side ventures, and—if you’re a recent grad—your academic coursework.
Read on to see why, when, and how you should put projects on your resume.
Why You Should List Projects on a Resume
Like everything else on your resume, projects can help highlight experiences that qualify you for your next job. You may have used skills— hard or soft —in a certain project that are key for the role you want. And including a successful project is a great way to tie those skills directly to results, which employers want to see on every resume.
When You Should List Projects on Your Resume
Adding projects to your resume “can be a great way to highlight experience outside of your daily role, enhance a recent grad resume, or bridge the gap from what you’re doing to what you want to do” if you’re looking to change or pivot careers, says Muse career coach Tara Goodfellow , owner of Athena Consultants .
Projects are an especially helpful addition to your resume when your experience section doesn’t already show that you have the background you need to get the job you want next, which is most common for two groups of job seekers:
- Recent graduates : Entry-level candidates by definition lack professional experience. But if you just finished college, a big project—whether you did it for a class, an honors or capstone program, an internship, or your own research—can show that you have a lot of valuable workplace skills such as leadership, collaboration, presentation, and public speaking, Goodfellow says. After your first-full time role, Goodfellow recommends removing school projects from your resume.
- Career changers or pivoters: When you’re looking to switch or pivot your career, you want to show any experience you have that relates to the role, field, or industry you want to go into. This might mean highlighting projects you did within a current or past job or adding a volunteer, side, or freelance project to your resume. What matters is that your project helps prove to employers you have relevant experience for the job you’re hoping to land.
Which Projects You Should Include
When you’re deciding which projects to add to your resume, “you want to be strategic,” Goodfellow says. “Don’t just dump every project you've been part of hoping something will catch the hiring manager’s attention.” Instead, carefully go over the job description for any role you’re interested in. Highlight any skills or qualifications the company is looking for that you have, as well as any job duties they list for the role that you’ve performed in the past. Then note any that can only be proven by including a certain project on your resume. If a project doesn’t meet this threshold, it probably doesn’t need to be called out.
Even if you’re in a more project-based field, like engineering, IT, or consulting, consider whether all or any of your projects can emphasize your accomplishments in a way that general bullet points under each job entry can’t. With too many projects crowding your resume, recruiters might not find the most important details. For example, if you generally do consulting for larger clients, but once worked with a small business and got great results, listing details for that one project might help you land a job at a consultancy with a small-business focus. But if most of your clients are small businesses, mentioning a slew of individual projects rather than overall achievements will take up valuable resume space without necessarily adding to your qualifications.
How to List Projects (Plus Examples)
List your projects wherever they’re most relevant, Goodfellow says. For recent grads, this often means your education section. If the project was part of a past job, freelance work, or volunteer work, it likely belongs under that specific entry in your experience section . If you’re thinking of a personal or side project or you have multiple projects that you want to include on your resume, you might consider adding a dedicated “Related Projects” or similarly titled section.
Regardless of where you list your project, you should follow these general tips:
- Include important details. You should add enough information about each project that it can be easily understood by anyone who reads your resume. Depending on the specific project, consider listing a project title, a project description, and project dates, as well as who you did the project for and with, what your role was, and what the results and impact were.
- Focus on your achievements. Whether your project description is contained to one bullet point or has several bullet points underneath it, employers want to see what results you’ve gotten with your skills so they can see how you might drive results for them. Use achievement-oriented , quantified bullet points to really put your accomplishments front and center.
- Tailor your project description for every job application. You should only include projects that are relevant to the specific job you’re applying for and, even more than that, you should make sure your description of a project highlights the pieces of it that are most relevant. So if a company is looking for someone with website design experience, focus on the design aspect of your side project, not how you attracted customers to your site. And try to use the same language and keywords as the job description.
- Include links to your work when possible. Almost everyone who reads your resume will do so for the first time on a computer, so links to work that’s live online are fair game. Just make sure you hyperlink an unimportant word like “Project” or even “Link” to avoid any applicant tracking system (ATS) issues.
What does this all look like in practice? Here are a few examples based on where you’re listing a project.
In an Education Section
This is how an entry-level applicant looking to emphasize their research, writing, and presentation skills might include a project on their resume.
Bachelor of Arts in English | Colgate University | Hamilton, NY Expected Graduation: Spring 2021 Capstone Project: “Voices Missing From the 19th-Century Literary Canon”
- Wrote a 40-page dissertation on three minority writers who are not commonly taught in U.S. K-12 schools or colleges, exploring literary devices and techniques used before other writers who are commonly taught
- Presented research findings at Nineteenth-Century Studies Association 2021 Conference as one of five undergrads selected to give a 10-minute talk
- Researched writers’ lives and work by analyzing newspaper archives (via LexisNexis), conducting interviews with literary scholars who focus on the 19th century, and traveling to review old correspondence and writings not widely reproduced
- Analyzed 12 total texts to compare literary devices and techniques between focal writers and their contemporaries
Within Your Experience Section
Here’s how a marketer looking to pivot into project management might include a project under a past job immediately after the bullet points describing their overall duties and accomplishments.
Key Project
- Led $200k digital marketing campaign from conception to launch, resulting in 120% of target signups in first two months of campaign
- Managed cross-functional team of seven marketing coordinators and analysts, content creators, and designers through market research, content creation, campaign launch, and analysis of results, setting deadlines, adjusting to changes in schedule, and resolving conflicts and miscommunications among teams
Within a Dedicated Section
Here’s how an aspiring software engineer might describe a project they did in their free time to show off their coding chops to prospective employers.
RELEVANT PROJECTS
TheTradingPost.com | March 2020–September 2020 | Link
- Designed and coded a website (using CSS, Python, and JavaScript) where players of popular video games could arrange trades for virtual items, receiving an average of 1000 hits monthly
- Responded to user feedback and issues to improve site functionality and build additional features including a search function
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Blog » Living » What Is A Capstone Project? And Its Impact On Your Resume!
What Is A Capstone Project? And Its Impact On Your Resume!
- by Srishti Jhawar
- Oct 17, 2022
Table of Contents
A capstone project is an opportunity for you to demonstrate your knowledge and skills in real-world situations. It’s a chance for you to take what you’ve learned over the course of your degree program and apply it to a specific problem or challenge. The goal is for students to demonstrate their ability to take on a leadership role and oversee a project from beginning to end, using their technical knowledge, communication skills, problem-solving abilities, and critical thinking skills. Capstone projects are typically required at the end of an undergraduate degree program in order to graduate. They are also sometimes necessary as part of the process of earning a master’s degree.
Capstone projects can be completed individually or in groups; they can be done on campus or off campus; they can be done over the course of one semester or multiple semesters. Some programs require students to submit their work as part of a portfolio that includes papers and other artefacts related to their experiences throughout their time in college. It’s designed to be an opportunity for you to synthesise everything you have learned so far, and establish your capacity to apply that knowledge in new ways. Your capstone project should be closely linked to your degree program and the skills you’re expected to develop as part of your education.
What Purpose Does A Capstone Project Serve?
The purpose of a capstone project is to help students gain the skills and experience they need to be successful in their future careers. The capstone project gives students the opportunity to take what they’ve learned in their coursework and apply it in real-world situations. Students are able to work on projects with a team, which allows them to develop interpersonal skills that will be helpful when they start working as an adult. Capstone projects also help students learn how to work under pressure, which can be invaluable when they have deadlines or tight turnarounds on projects at work.
It Helps You Showcase Your Skills And Impress Employers
A capstone project is a great way to show off your skills and impress employers. It’s also an excellent way to prove that you know how to work as part of a team and can handle responsibility with minimal supervision. Students have an easier time landing their dream job because they have experience using their knowledge outside of the classroom setting. Capstone projects are a great way to demonstrate your ability to think independently, integrate information, and apply concepts learned in class throughout the course of an academic program or career. It is a fantastic way to showcase how you’ve used the knowledge you learned in school. By completing a capstone project, you show your employer that you can follow through with objectives and take initiative. It also shows them that you have the ability to work independently and meet deadlines, as well as communicate effectively with others when it’s necessary. Many employers look for these skills when hiring new employees.
A Capstone Project Enhances Your Resume
A capstone programme can help you gain practical work experience to add to your resume. This can be a great way to show off your skills, learn new ones, and get some experience working in a team environment. A capstone project gives students the opportunity to work on something that is meaningful for them—whether it’s writing an essay about their favourite book series or building an app that helps people find nearby restaurants based on food preferences. It also allows students a chance to figure out what they want on their own terms. Capstone projects could be used on a resume or job application as evidence of your skills and abilities, making them an excellent way to differentiate yourself from other candidates.
It Helps You Differentiate Yourself From Other Job Candidates
Capstone projects can help you distinguish yourself from other job candidates. Students often have problems finding a capstone project that is relevant to their career goals and interests. The first step in creating a capstone project is to do research on the topic, which can sometimes be tricky if you aren’t familiar with the field or industry. When completing a capstone project, it’s essential to get feedback from others who are more experienced than you so that they can help guide you along the way and make sure your final product will be something employers would like to see! If you’re applying for jobs and are competing against other applicants who have completed similar classes or projects, your capstone project could be just what differentiates you from the rest of the pack. A good capstone project can showcase how much knowledge and skill you’ve gained during your time in school, and it can also show off how well-rounded and skilled a person you are.
Thank you for reading this blog on ‘What Is A Capstone Project? And How It Can Help You?!’ If you’d like to read more, here are some blogs that may be of interest to you –
- How To Make A Great Black Book Project For Your Final Year
- Best MScs In Project Management In The United Kingdom
- Here’s How The Federal Work Study Programme Helps College Students
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Unsure where to put Capstone project in resume?
I am currently applying for marketing internships and revamping my resume. For my capstone class, my project was to help someone begin the process of running their own business. I would record all minutes for meetings, researched the target market and market trends, conducted a survey, and made recommendations based on findings. For the final, I wrote a 15 page report with all of my data and recommendations then had a 5 minute presentation to the client, classmates, and their clients.
My question is - Where should I report this? Would it be under experience or in education under the college?
Yep, seconding what u/honey_fungus said. Just create a projects section on your resume and write about what you did and the purpose of the project. Two things to note: one, make sure your resume doesn't go over a page; two, once you get some professional experience under your belt, if you have to omit your project to keep your resume at a page, do so! One page is the priority. Good luck! :)
Thank you! Would it be silly if that was the only project though? I’m not sure anything else I’ve done has been too noteworthy
I’ve seen some resumes where there is a section devoted to “Academic Projects” and people will describe notable projects/what class it was for/etc. Google a few examples and see if it would be fitting on your own resume
Your capstone project can be listed under both education and experience sections, depending on the focus you want to give to it.
If you want to highlight the education aspect of the project, you can list it under your college degree or major and include a brief description of the project and your role in it. This is a good way to showcase your academic skills, such as research and analysis, as well as your ability to work in a team and present your findings.
If you want to emphasize the hands-on experience you gained from the project, you can list it under a relevant work experience section. This will demonstrate your practical skills, such as project management and market research, and highlight the impact you had on the project's outcome. You can include details on the scope of the project, your responsibilities, and your achievements, such as presenting your findings to the client and classmates.
In both cases, it is essential to keep the language concise and clear, and avoid using technical jargon that may not be easily understood by a hiring manager.
It depends on your career objective and the focus you want to give to your capstone project, but both education and experience sections can be a good place to list your capstone project on your resume.
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How to Write a Capstone Project With Ease
How to Write a Capstone Project: Definition
A capstone project is an academic paper that serves as a summary of a student’s experience. This type of paper is written in the last year of middle or high school or as a part of a college or university course. It can be assigned for nursing, engineering, IT, business, and other courses.
How to Do a Capstone Project: What’s So Special About It?
A capstone project is another way to sum up skills and competencies the student has gained during the course. This kind of paper may be presented in various forms: case studies, research papers, surveys, outcome-based evaluation, focus groups, and more. The type and complexity will depend on the tutor’s requirements and course. The student needs to pick one of capstone project ideas related to the course or specialization and write a paper. Typically, a capstone project will be connected with the future specialization and require strong skills in teamwork, public speaking, and critical and analytical thinking.
How long is a capstone project? This will depend on the tutor’s requirements and usually is approximately forty pages long or more. You will be given plenty of time to write it.
Along with the writing process, students are frequently required to make a presentation (also known as a defense) of their project. The aim of such presentation is to improve public speaking skills and help students clearly express their thoughts. Along with a presentation, you will need to create a portfolio of your project that will accompany your presentation with additional materials and help the listener understand how you have come to your conclusions.
How to Write a Capstone Research Paper: Step by Step
1. Think of the topic. It is advisable to think about the topic from the very beginning of the program. Take notes and write down the ideas that come up during the classes. Think about the topics that interested you the most and seem manageable. Talk with your classmates or faculty members who have faced the topic before.
Focus on topics connected with your own experience and life. Think about situations where your knowledge from the course can be applied. Your capstone project should highlight the knowledge and skills you obtained during the course and how you can apply this in a prospective workplace. For example, it may be a business plan including a market investigation in a particular area, or the development of a new product or program aimed at a certain need.
2. Create a capstone project proposal. Before you start writing your paper, you will need to submit a proposal to your tutor. Usually it is a paper of 200 words or more. How to write a capstone proposal? Include the following points in your proposal:
- Tell about the topic you want to choose and why you want to write about this particular topic.
- Write about your experience or background in the particular topic.
- Highlight the scope of information available and sources.
- Tell about the research that you plan to do in your project and what methods you plan to use: analyze a certain process, pick certain products, etc.
- List the required workplace and human subject approvals.
- Set the aims that you wish to achieve with this project.
If you are required to write a broader proposal, you will need to develop a literature review and methodology that you plan to use in your writing. Make sure that you have included everything that will assure the tutor that you are interested in the topic and he or she will accept your proposal.
3. Gather information. Identify the sources and search for information related to your topic. Look through textbooks from your course; you can find a list of recommended literature and use it as a basis for your project. Create a folder on your computer and save all references and helpful links in one single place. Structure information in various files, name them appropriately, and add tags to ease the navigation. Highlight the key articles related to your topic that you will be discussing in the literature review section. Group the articles by categories.
4. Come up with a structure. The structure of every capstone project may vary. A clear structure will help you logically divide your work and concentrate on each part. Here you can see the typical structure of a capstone project:
- Title page.
- Introduction.
- Literature review.
- Results and Discussion.
- Conclusion and Recommendations.
- References list.
5. Make a timetable. As a capstone is quite a voluminous paper, you will need to involve your time-planning skills. The best decision will be creating a calendar with tasks and deadlines. Correct the schedule over time, as one task you can complete faster, while the other one may take more time than you have planned. Use organizers in your phone or computer to keep track of your progress any time.
6. Get to the writing. The basis of your capstone project is the thesis statement. Come up with a strong thesis statement that is specific and narrow enough. If your thesis will be too broad, you won’t be able to cover all of the detail. You can write your project from any point you like; the only thing you need to remember is that the introduction is written last. You won’t be able to create a good introduction when you are not deep in the matter of the issue. Don’t forget to state the major problem (or issue) and list the limitations of the study.
In the literature review summarize your findings of the existing information on the topic. Make general conclusions and a brief analysis of each source that is valuable for your research. Keep being critical of the sources and note the gaps in the information. Add quotes to add value to your review, but don’t overuse it.
In the methods paragraph, analyze the process of your research. The reader should understand what you have done and how: collecting data, analysis, evaluation, etc. Justify the methods you chose and discuss the positive and negative sides of the chosen method.
In the results section, describe the data you received during the research. If you have statistics or other data, visualize it in tables and charts. Add descriptions and an interpretation of the data. In the conclusion, sum up your findings and make recommendations for further researches and applications. Find the connection of your results with the initial issue.
7. Proofread the text. Reread the first draft and make corrections. Firstly, look through all sections and make sure that they are complete and logically right. Cut sentences without meaning, and add important sentences so the text will be complete. When you will be done with the context, look through for incorrect grammar, typos, and other mistakes. Make sure that the tone of your work is totally academic. And at last, format the text in accordance with the requirements to make it look neat and well structured. Ask someone experienced in academic writing to look through your writing and ask for feedback.
8. Prepare for the defense. Most of the project should be defended before the project committee. The quality of your presentation will influence the evaluation of the whole project. Initially you will need to reveal the essence of your topic, discuss the project research, and tell about your findings. Along with your presentation, the committee usually asks questions connected with your research and findings. Usually, committee members are familiar with the text of your project, as they have already looked through your proposal and drafts, so keep in mind that your defense will look more like a discussion than a presentation itself.
Capstone Project Sample
Here you can read one of our capstone project examples for nursing. We have commented on this paper with essential notes that you need to consider while writing. The paper was written in APA style and can serve as a great example to follow, especially if you are writing a capstone project for the first time. Please, note that the capstone project sample may differ from your requirements; we are giving you only a general view on how a written capstone project looks. Also, you can buy essay online cheap and check out other capstone paper examples.
Click the images to see their full size.
Tips to Write a Capstone Paper
- Strictly follow the given instructions. If the tutor requires you to use a particular structure or to organize text using bullets – do it. All these recommendations are given to make your text readable.
- Make sure that you have applied the right structure. Capstone projects are usually voluminous and require a clear structure.
- Create a powerful thesis statement that will show you potential.
- Plan your time wisely. Create a time schedule for completing your paper.
- Pick reliable sources only. The quality of your work will depend on the sources you use.
- Pay attention to the layout. Follow the required style and format, as the presentation is vital.
- Stick to one single style of writing and tone. The paper should be written using an academic style of writing – avoid a narrative or personal style.
- Constantly contact your supervisor to make sure that you are going the right way.
Mistakes to Avoid in a Capstone Project
- Don’t pick the topic that requires tons of calculations or complex concepts. If you will need to make a presentation of your project, the listeners will get bored from the numbers.
- Avoid repetitions and self-plagiarism (copying parts of text from your previous researches).
- Don’t underestimate the meaning of a capstone project – it may be as important as a thesis or dissertation.
- Don’t use long sentences. Make your writing laconic and to the point. A capstone project doesn’t require narrative skills, only academic writing skills, and involves accurate sentences which present a certain idea.
- Don’t skip doing proper proofreading and editing. Even a single grammatical or punctuation error may spoil the impression from a good capstone project.
How to Choose Capstone Project Topics
Choosing a topic is crucial for your capstone project—it has to be interesting, engaging and at least be somehow connected with your interests or hobbies. If you are wondering why, just imagine you need to write 45 pages on a topic you feel deadly bored about. Is that convincing enough?
1) The difficulty with choosing a topic for your capstone project is that it actually can be related to two or even more disciplines, not only one. So take your time and think what has fascinated you during your studies the most. If you have some notes left from previous years, you can look them through (of course, if you have a habit of writing questions that come to your head during a lecture). This is still not a topic, but at least you will find the direction to move in.
2) Now it’s time to actually choose the topic . You have the field of studies – let’s lay, literature and language. What do you need to do here is have a quick look at what you have been studying the whole course and form a related topic. To make the task easier, ask your counselor to give you a list of topics or review the works written previously in your department. You can base your topic on those you’ve found or come up with a completely unique one, but remember that you need it to be confirmed by your project counselor.
3) Don’t be afraid of changes. In the process of the research, most students find that their topic doesn’t quite suit the scientific reality they encounter. For example, if your topic was “symbols in Celtic love poetry,” you initially find out that the Celts weren’t very fond of writing love poetry, and most of their poems were about battles, power and might. But don’t be afraid, as this doesn’t mean you have to conduct new research or something—simply adjust the topic. If you have found reasons why the Celts didn’t write about love, then your topic should include this important discovery. It will read like this “Main reasons for avoiding the love topic.”
Do you have a better idea on how to write a capstone project? Share your opinion in the comment section below. The best and most useful secrets will be added to the article.
We hope that our guide and tips have given you a basic understanding of how to write a capstone project. All of this information is general, as every capstone project depends on your department requirements and program. We wish you to write a capstone project with ease!
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