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Sample Cover Letters

Look through these sample cover letters to get an idea of what to include in your letter.   Do not copy them directly!  

The most important quality you can convey in your cover letter is enthusiasm, and this must be done in your own style.

Read our tips for writing a great cover letter .  We suggest that you write the first draft of your letter without using a sample to guide you.  Once you’ve created your first letter, those that follow will be much easier. 

Undergraduate Internship

Layla D’Antonio New York, NY | [email protected] | (212) 555-0000

February 5, 2023

Dear Ms. Chan,

I am writing to express my interest in CNN’s editorial internship as part of the Columbia Experience Overseas Hong Kong. With a keen interest in media production and journalism, I am eager to explore these fields in one of the world’s fastest-growing markets. As a rising sophomore at Columbia University studying psychology with a concentration in sustainable development, I am excited to apply my cultural awareness and critical thinking skills, as well as my creativity and teamwork skills to this position.

For the past year, I have worked with the Columbia Video Network to record classes for the developing online sector of Columbia University School of Engineering. My colleagues and I produced content that students around the world can access for their online programs. Additionally, I played a vital role managing our social media presence via Facebook and Twitter, increasing the network’s online exposure by sharing photos from our production room, writing posts about advancements in technology, and sharing engineering-related content. Through this experience, I familiarized myself with media outlets and increased engagement with prospective students.

Currently, as Division I student-athlete, I continuously develop my perseverance, mental stamina and time management skills. I have learned to master the art of balancing a demanding schedule while navigating a fast-paced environment. My experience as an athlete has also helped me to become an effective leader and communicator, acting as a liaison between my teammates and coaching staff. All are skills I expect to use at CNN.

I am excited by the opportunity to contribute to one of the world’s leading news organizations while exploring my curiosity in the use of technology as a tool to transmit knowledge through visual media. I look forward to the opportunity to learn how CNN integrates these tools within the news landscape, and to grow as a journalist and creative thinker. Thank you for your consideration.

Sincerely, Layla D’Antonio

Creative Industry

Sara Danson New York, NY • +1 (202) 555-0188 • [email protected]

April 26, 2023

Dear Hiring Team,

Growing up with a political historian as my father, I learned a crucial lesson: to care about people, you have to care about politics. In this vein, I have long admired the Center for Democratic Progress, using your reports and articles to help define my own policy positions. As I prepare to graduate from Columbia University with a degree in American studies and creative writing in May, I want to work for an organization that lets me act on my care for people every day. With seven years of editorial experience, I think I could do great work as Democratic Progress’ Assistant Editor.

I first honed my editing skills as a journalist. Working for Elementary, I wrote and copy edited dozens of articles using AP Style – everything from long-form investigations of standardized testing to columns about Common Core. I posted and formatted articles and photos on Elementary’s WordPress site, and managed production of the magazine’s quarterly print issues. For this work, I wrote headlines, blurbs, and photo captions as needed, and used Adobe Photoshop and InDesign regularly. I have done similar work as a writer for the Daily Noise, a workshop participant at Columbia, and the sole editor of The Soul in Our Soles, a full-length book. Through these experiences, I have edited hundreds of pages, adjusted to new style guides and expectations, and learned how to give my feedback clearly and diplomatically. So, too, have I honed my attention to detail and accuracy, learned how to work independently and under time pressure, and kept track of small-moving parts across several projects at once.

In other jobs, I have channeled my political views into meaningful work. As an intern for the League Against Hate Speech and Detroit for All, a nonprofit which helps immigrants and refugees in Southeast Michigan, I worked with teams to advocate progressive policy positions by planning trips, conferences, and community-wide events. As part of this work, I communicated with a wide range of individuals – wealthy businessmen, Bhutanese refugees, and Israeli activists alike – and sharpened my written and verbal communications skills. I also gave my colleagues operational support, copying and filing papers, scheduling meetings, and inputting data into Salesforce, among other tasks. These experiences taught me when to ask for help, how to solve problems, and how to organize my work and others’ well. At the same time, I learned firsthand how satisfying it is to work hard for a cause you believe in.

Given the opportunity, I would love to do that work for Democratic Progress as your Assistant Editor. I would be able to relocate to Washington, D.C. quickly upon hiring. Thank you so much for your time and consideration, and I look forward to hearing from you.

Sincerely, Sara Danson

Engineering

Devon Fisher 917-555-0000 | [email protected] | New York, NY

March 11, 2023

Vince Winchester Thornton Tomasetti 51 Madison Ave #19 New York, NY 10010

Dear Mr. Winchester,

I am writing to express my interest in the Energy Analyst internship at Thornton Tomasetti. After connecting with Recruitment manager Charlotte Greene at Columbia University’s Sustainability Career Fair, and learning about the company’s impact in the sustainable engineering space, I knew I needed to apply. I am a senior at Columbia majoring in Mechanical Engineering and believe that my critical thinking and interpersonal skills along with my commitment to engaging in complex engineering problems would be an asset to your team.

During my internship with ERS, I successfully employed my critical thinking skills and interpersonal skills to pinpoint cost-effective retrofit measures on a very limited budget and with little manpower. While working on heat load models, I realized that improving the insulation of a building could result in greater savings than the team’s HVAC focus. With approval from my boss, I was able to take initiative to create a new framework for implementing insulation and envelope repairs. Using this idea, the team discovered that one of the school sites could save over $30,000 a year on electricity through insulation upgrades.

Currently, I am leading a project for the Columbia Formula SAE team researching and analyzing sensors with a goal to wire a car to increase speed and validate load predictions. This project is particularly relevant to the current trends in the energy efficiency space, as sensors exist in buildings and retrofit projects need to be validated. My current coursework complements my experience in its focus on statistical programming for modeling environmental issues. For example, I am working on a project using machine learning to predict roofs in New York City that need insulation.

I am excited by the opportunity to be on a team that collaborates to help clients meet their engineering and sustainability goals, and where I can showcase my mechanical engineering skills. Thank you for considering me to join the Thornton Tomasetti team.

Sincerely, Devon Fisher

Experienced

AMY M. ROBINS 212-555-1212 • [email protected] 

August 22, 2022

Dear Ms. Kramer,

I am writing to apply to your grant writer position. When I saw this posting on your website, I was immediately drawn to AIDG’s focus on business incubation and eco-friendly technologies, and believe your model offers many opportunities to create lasting improvements to infrastructures in Guatemala and Haiti. To help your company gain further funding for its mission, I offer proven writing, research, and communication skills as well as successful grant writing experience.

I was inspired to transition from magazine writing to grant writing when I started editing documents for the Refugee and Immigrant Fund (RIF), a not-for-profit agency that aids new immigrants as they adjust to life in the United States. Working with RIF’s founder to create two grant applications, I found my editorial background equipped me well for the challenges of drafting and editing proposals to secure not-for-profit funding. Both applications were successful and resulted in grants needed to support two new programs.

Additionally, as the Assistant Research Editor at Budget Travel magazine, I pinpoint the most engaging details of a subject and write stories that appeal to a targeted audience. These skills have helped me create grant applications that draw attention from an audience of grant givers and personal donors.

Finally, every day at Budget Travel, I communicate effectively across language barriers. Maintaining my record of zero printed errors, I routinely call and email small foreign businesses, from family-owned restaurants in Panama to three-room B&Bs in Italy. My French language proficiency, further refined when I studied in Senegal, will help me work closely with your staff in Haiti. Moreover, I am currently enrolled in introductory Spanish lessons and plan to continue classes in Guatemala.

I would be honored to join AIDG and help promote sustainable technologies, XelaTeco, and other business incubation plans. I look forward to discussing how I can help your organization grow and expand through fundraising. Thank you for your time and consideration.

Sincerely, Amy Robins

Using Bullet Points

Elizabeth Lee (212) 555-0649 || [email protected] || New York, NY

September 5, 2022

Bain & Company 415 Mission Street, Suite 4800 San Francisco, California 94105

Dear Ms. Victoria Andres,

I am writing to apply for the Associate Consultant position at Bain & Company’s San Francisco and New York offices. I am currently a senior at Columbia University pursuing a major in Philosophy with a minor in Economics. Throughout the past year, I have had the pleasure of talking to ACs in the San Francisco, Chicago, and Shanghai offices about their experiences at Bain. Most recently, I spoke with Cheryl Bloom, an AC at the SF Office and my ACI interview buddy last year. She emphasized the great learning environment and active mentorships available at Bain, which I find very exciting!

This past summer, I worked at Kaiser Associates , a Washington D.C.-based international strategy and management consulting firm serving Fortune 500 companies. I believe my consulting experiences, leadership successes, and academic achievement will make me a valuable asset to Bain.

As an Associate Consultant, I will contribute the following skills:

Analytical problem-solving. At Kaiser Associates, I analyzed prices of construction machine warranties for a Fortune 100 industrial equipment manufacturer in order to increase its warranty sales through price adjustments. Using regressions in Excel, I evaluated the impact of different types of coverages on warranty prices at competing manufacturers. As a result, I was able to provide quantitative data to help the project team develop final recommendations, which were well-received by our client at the end of the project.

Strong interpersonal and client-facing skills. At Asia Society last summer, I presented a sponsorship proposal to senior managers of All Nippon Airways (ANA) and the Peninsula Hotel regarding an upcoming Japanese cultural banquet. By thoroughly researching the two companies’ preferences to devise sponsorship tiers and benefits, I successfully convinced both to sponsor the event by offering 75% discounted air tickets and accommodation, saving Asia Society $6,000 in the budget.

Leadership and influence. As one of three recipients of the Symposium Fellowship (a Columbia-sponsored liberal arts teaching fellowship), I designed and taught a 10-day seminar on Dostoevsky and Rousseau in Beijing, China. With 15 high school and college students, whose areas of study ranged from engineering to fine arts, I facilitated in-depth discussions about philosophical texts as well as contemporary social issues and engaged every student in seminar-style learning regardless of their English language skills and points of view. Based on feedback from a course evaluation survey designed by myself, all 15 students were beyond satisfied with the seminar and began to take an interest in philosophy.

With my strong academic achievements and multicultural, multilingual background, I am confident that I would be a great addition to Bain and make tangible contributions to the team. I look forward to discussing my candidacy for this position at your convenience. Thank you for your time and consideration.

Sincerely, Elizabeth Lee

Create Your Own Internship

Even if a company or organization does not have an internship program or has never had an intern, it may be possible to convince them to create an internship for you. 

Here are some tips to get started on your “create your own internship” cover letter:

In your cover letter, acknowledge that while there is no internship program in their company or organization, you are proposing that they create an internship for you based on the skills you offer and the value you could add in return for real work experience and training.

Explain the type of work that you would like to do. Remember to be realistic about what type of work an intern typically does in this field. It may be helpful to research internship postings at similar organizations for reference.

Demonstrate your knowledge about and interest in the company. Be enthusiastic and convincing as to why you want to work for them.

Use social media or the company’s “About Us” web pages to identify an actual person in the department that interests you and direct your cover letter and resume to that person.

Follow up in a few days with another email or a phone call. 

Cover Letter with Comments

Cover Letter with Comments

                                                                                                                            

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Writing Cover Letters for University Applications [2023 Guide]

Applying to university can be a daunting experience, especially when it comes to crafting the perfect cover letter for your application. A well-written cover letter can be the deciding factor between getting accepted into your dream program or receiving a rejection letter. In this guide, we will explore the importance of a strong cover letter, its purpose, format, content, and provide tips and examples to help you craft a compelling cover letter for your university application.

A cover letter for a university application is an essential document that can make or break your chances of getting admitted to your dream program. The importance of a strong cover letter in the application process cannot be understated, as it serves to introduce you, showcase your achievements, and demonstrate your passion for the chosen program or course.

In this article, we will cover:

  • The purpose of a cover letter for university applications
  • The format and structure of a cover letter
  • The content and elements of an effective cover letter
  • Tips for writing a compelling cover letter
  • Common cover letter mistakes to avoid
  • Sample cover letters for university applications

By following the advice and guidance provided in this article, you will be well-equipped to create a cover letter that stands out from the competition and increases your chances of admission. So, let's dive in and learn how to craft the perfect cover letter for your university application!

Purpose of a Cover Letter for University Applications

The primary purpose of a cover letter is to introduce the applicant, showcase their achievements, and demonstrate their passion for the chosen program or course. A cover letter complements other application materials, such as your resume and transcripts, by highlighting your unique qualities and strengths that may not be evident in those documents.

An effective cover letter can also demonstrate your motivation and commitment to the program, which can influence the admissions committee's decision. For example, MIT's Career Advising & Professional Development office explains that a well-crafted cover letter can help set you apart from other applicants by providing context and a personal touch to your application.

Format and Structure of a Cover Letter

A proper format and structure are crucial for creating a professional and effective cover letter for a university application. A standard cover letter typically includes:

  • Header (with your contact information and the date)
  • Salutation (addressing the recipient)
  • Introduction (capturing the reader's attention)
  • Body (highlighting your qualifications, achievements, and passion)
  • Conclusion (leaving a lasting impression)
  • Complimentary close (e.g., "Sincerely," followed by your name)

Proper formatting, such as using an appropriate font, font size, and margin settings, is essential for creating a polished and professional appearance. Keep your language clear and concise, and make sure to proofread and edit your letter to ensure it is error-free.

Content and Elements of a Cover Letter

A successful cover letter for a university application should contain specific elements that demonstrate the applicant's qualifications, achievements, and passion for the program. These elements include:

  • Addressing the letter to the appropriate recipient
  • Crafting an engaging introduction that captures the reader's attention
  • Including essential elements in the body of the letter, such as academic interests, extracurricular activities, and relevant experiences
  • Writing a compelling conclusion that leaves a lasting impression

Tailoring the content to the specific university or program is crucial, as demonstrated by Seattle Pacific University's Career Services . They advise that telling stories about your skills and experiences that are relevant to the specific program can help make your cover letter more effective.

Tips for Writing an Effective Cover Letter

Following certain tips and best practices can significantly improve the quality and impact of a cover letter for a university application:

  • Research the university and program before writing the letter to better understand their values and expectations.
  • Showcase your unique qualities and strengths by providing specific examples and details.
  • Use strong action verbs and avoid clichés or overused phrases, as suggested by Freesumes .
  • Seek feedback from teachers, counselors, or peers to ensure your cover letter is polished and compelling.
  • Revise and refine your letter until it accurately represents your passion and qualifications for the program.

Common Cover Letter Mistakes to Avoid

Avoiding common cover letter mistakes is essential for creating a strong and effective university application:

  • Address the letter to the correct recipient to show your attention to detail and professionalism.
  • Avoid using generic or overly broad language, which can make your letter less impactful.
  • Submit a well-formatted and professional-looking letter to convey your seriousness and commitment.
  • Refrain from including irrelevant or excessive information that distracts from your main strengths.
  • Proofread and edit your letter to eliminate typos, grammatical errors, and other mistakes that can undermine its impact.

Sample Cover Letters for University Applications

Examining sample cover letters can provide valuable insights and inspiration for crafting a successful university application. We recommend:

  • Analyzing high-quality sample cover letters for various university programs or courses
  • Identifying the strengths and weaknesses of each sample
  • Adapting the samples to your specific situation and application
  • Using the samples as a starting point for creating your unique cover letter
  • Remembering to tailor your letter to the specific university or program

With proper research, planning, and execution, a well-crafted cover letter can significantly enhance a university application and increase the chances of admission. By applying the tips and guidance provided in this article, you will be well-prepared to create a compelling cover letter that showcases your passion, achievements, and qualifications for your dream program.

As a final piece of advice, remember that persistence and dedication are key to success in the university application process. Keep refining your cover letter and learning from feedback until you have a polished and impactful document that truly represents you. Good luck on your university application journey!

How to Write an Academic Cover Letter With Examples

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Requred Job Application Materials

Submitting your application.

When you are applying for a faculty position at a college or university, your  cover letter  will differ significantly from the standard business cover letter.

Your cover letter may be reviewed by Human Resources department staff to determine if you meet the basic qualifications for the job. If it does, it will be forwarded to a search committee comprised mostly of faculty members and academic deans. 

These individuals will be accustomed to reading more lengthy academic cover letters and  resumes  or curriculum vitae (CV) than would be customary in the business world. They will also often be more interested in the philosophical foundations for your work than the typical business recruiter.

Kelly Miller / The Balance

Tips for Writing an Academic Cover Letter

Your initial challenge will be to pass through the Human Resources screening. Review each of the required qualifications included in the job announcement and compose statements containing evidence that you possess as many of the skills, credentials, knowledge, and experiences listed as possible. 

Address as many of the preferred qualifications as possible. 

Give concrete examples to support your assertions about your strengths. 

Your faculty reviewers will typically have an interest in your philosophy and approach to teaching and research within your discipline. They will also be evaluating how your background fits with the type of institution where they work.

Research the faculty in your target department to assess their orientation and expertise. Emphasize points of intersection between your philosophy and the prevalent departmental philosophy.

If you possess traditionally valued areas of expertise that are not already represented by the current faculty, make sure to point those strengths out in your cover letter. It's important to tailor your letter to the orientation of the college and adjust the mix of emphasis on teaching and research based on the expectations in that setting. 

Colleges will typically want to hire new faculty who are passionate about their current research and not resting on past research credits.

Describe a current project with some detail and express enthusiasm for continuing such work. 

Try to do the same with any evolving teaching interests. 

Highlight any grants and funding you have received to undertake your research activities. Incorporate any awards or recognition which you have received for your teaching or research activities. Some text should also be devoted to other contributions to the college communities where you worked, such as committee work, advising, and collaborations with other departments.

Your cover letter should be written in the same basic format as a business cover letter. An academic cover letter is typically two pages compared to a single page for non-academic letters.

Here’s an example of the appropriate format for a cover letter and guidelines for formatting your letters.

Academic Cover Letter Example

You can use this sample as a model to write an academic cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Academic Cover Letter Example #1 (Text Version)

Robin Applicant 123 Main Street, Anytown, CA 12345 555-555.5555 robin.applicant@email.com

April 5, 2021

Dr. Sylvia Lee Chair, English Department Search Committee Acme College 123 Business Rd. Charlotte, NC 28213

Dear Dr. Sylvia Lee,

I am writing to apply for the position of assistant professor of English with an emphasis in nineteenth-century American literature that you advertised in the MLA Job Information List. I am a Dean’s Fellow and Ph.D. candidate at XYZ University, currently revising the final chapter of my dissertation, and expecting to graduate in May I am confident that my teaching experience and my research interests make me an ideal candidate for your open position.

Over the past five years, I have taught a variety of English courses. I have taught a number of American literature survey courses, as well as writing courses, including technical writing and first-year writing. I have extensive experience working with ESL students, as well as students with a variety of learning disabilities, including dyslexia and dysgraphia, and disabilities like ADD and ADHD. I pride myself on creating a classroom environment that accommodates the needs of my students while still promoting a high level of critical thought and writing skills. Some of my most satisfying experiences as a teacher have come from helping struggling students to grasp difficult concepts, through a combination of individual conferences, class activities, and group discussion. I know I would thrive as a teacher in your college, due to your belief in small classroom size and individualized support for students.

Not only does my teaching experience suit the needs of your school and department, but my research interests also fit perfectly with your description of the ideal candidate. My dissertation project, “Ferns and Leaves: Nineteenth-Century Female Authorial Space,” examines the rise and development of American female authors in the 1840s and 1850s, with a particular focus on patterns of magazine publication. I argue that, rather than being submissive to the requirements of the editor or publisher, female authors, in fact, developed a more transparently reciprocal relationship between themselves and their readers than previously has been assumed. I apply recent print-culture and book-history theory to my readings of novels, magazine articles, letters, and diary entries by various female authors, with a particular focus on Sara Willis (known by her pseudonym Fanny Fern). I plan to develop my dissertation into a book manuscript and continue to research the role of female writers in antebellum magazine culture, with a particular focus on the rise and influence of female magazine editors on literary culture.

My research interests have both shaped and been shaped by my recent teaching experiences. Last spring, I developed and taught a course on the history of print culture in America. I combined readings on theory and literature that addressed issues of print with visits to local historical museums and archives. My students conducted in-depth studies on particular texts (magazines, newspapers, novels) for their final papers. I believe my interdisciplinary teaching style, particularly my emphasis on material culture, would fit in well with the interdisciplinary nature of your English department.

I am therefore confident that my teaching experience, my skill in working with ESL and LD students, and my research interests all make me an excellent candidate for the assistant professor of English position at ABC College. I have attached my curriculum vitae and the two requested sample publications. I would be happy to send you any additional materials such as letters of reference, teaching evaluations, and past and proposed course syllabi. I will be available to meet with you at either the MLA or C19 conference, or anywhere else at your convenience. Thank you so much for your consideration; I look forward to hearing from you.

Robin Applicant (hard copy letter)

Robin Applicant

Academic Cover Letter Example #2 (Text Version)

Betty Applicant 567 North Street, Boston, MA 02108 555-555.555 betty.applicant@email.com

Dr. Robert Smith Chair, Department of Biology Acme University 123 Business Rd. Business City, NY 54321

Dear Dr. Smith,

I am writing to apply for the position of Assistant Professor of Biology with a focus on molecular biology at XYZ University, as advertised in the March issue of Science. I am currently a postdoctoral fellow at the University of XYZ in the Department of Molecular Biology, working under the advisement of Professor Linda Smith. I am confident that my research interests and teaching experience make me an ideal candidate for your open position.

My current research project, which is an expansion on my dissertation, “[insert title here],” involves [insert research project here]. I have published my dissertation findings in Science Journal and am in the processing of doing the same with my findings from my current research. The laboratory resources at XYZ University would enable me to expand my research to include [insert further research plans here] and seek further publication.

Beyond my successes as a researcher (including five published papers and my current paper in process), I have had extensive experience teaching a variety of biology courses. As a graduate student at Science University, I served as a teaching assistant and guest lecturer for both biology and chemistry introductory courses and won the university award for outstanding teacher’s assistant. As a postdoctoral fellow at the University of ABC, I have had the opportunity to teach Introduction to Biology as well as a graduate-level course, Historicizing Molecular Biology. In every class, I strive to include a blend of readings, media, lab work, and discussion to actively engage students with the material. I would love the opportunity to bring my award-winning lesson planning and teaching skills to your biology department.

I am confident that my research interests and experience combined with my teaching skills make me an excellent candidate for the Assistant Professor of Biology position at XYZ University. I have attached my curriculum vitae, three recommendations, and the two requested sample publications. I would be happy to send you any additional materials such as teaching evaluations or past and proposed course syllabi. I will be available to meet with you at the ASBMB conference or anywhere else at your convenience. Thank you so much for your consideration; I look forward to hearing from you.

Betty Applicant (hard copy letter)

Betty Applicant

It’s important to submit all your application materials in the format requested by the college or university. You may be asked to email, mail, or apply online via the institution’s applicant tracking system.

You may be required to provide references with your application, so be prepared to submit a list of references. The institution may also request transcripts, teaching evaluations, and writing samples.

Send only what is requested. There's no need to include information that the institution hasn't ask for.

However, you can offer to provide additional materials like writing samples, syllabi, and  letters of recommendation  in the last paragraph of your letter.

Follow the instructions in the job posting for submitting your application. It should specify what format the college wants to receive.

Here are some examples of what you may be asked to include with your cover letter and resume or CV:

  • A cover letter, CV/resume, and contact information for three references.
  • A cover letter (PDF format) of interest indicating your qualifications and reason for application, Curriculum Vitae (PDF format), and a minimum of three professional references, including phone and email contact information.
  • A letter of interest, a Curriculum Vitae, a teaching vision statement, a research vision statement that specifically indicates how you would interact with or collaborate with other department faculty, and three references.
  • A cover letter, CV/resume, and contact information for three references. Please upload these as ONE document in RTF, DOC or PDF format.

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When you're applying for a faculty position with a college or university, the cover letter is your first chance to make a strong impression as a promising researcher and teacher. Below you'll find some strategies for presenting your qualifications effectively in an academic context.

November 2, 1998

Dr. Naomi Sellers Chair, English Search Committee Box 58 Baxter College Arcadia, WV 24803

Dear Dr. Sellers:

I am writing to apply for the position as assistant professor of English with an emphasis in rhetoric and composition that you advertised in the October MLA Job Information List. I am a graduate student at Prestigious University working on a dissertation under the direction of Professor Prominent Figure. Currently revising the third of five chapters, I expect to complete all work for the Ph.D. by May of 1999. I believe that my teaching and tutoring experience combined with my course work and research background in rhetoric and composition theory make me a strong candidate for the position outlined in your notice.

As my curriculum vitae shows, I have had excellent opportunities to teach a variety of writing courses during my graduate studies, including developmental writing, first-year writing for both native speakers and second language students, advanced writing, and business writing. I have also worked as a teaching mentor for new graduate students, a position that involved instruction in methods of composition teaching, development of course materials, and evaluation of new graduate instructors. Among the most satisfying experiences for me as a teacher has been instructing students on an individual basis as a tutor in our university Writing Lab. Even as a classroom instructor, I find that I always look forward to the individual conferences that I hold with my students several times during the semester because I believe this kind of one-on-one interaction to be essential to their development as writers.

My work in the composition classroom has provided me with the inspiration as well as a kind of laboratory for my dissertation research. My project, The I Has It: Applications of Recent Models of Subjectivity in Composition Theory, examines the shift since the 1960s from expressive models of writing toward now-dominant postmodern conceptions of decentered subjectivity and self-construction through writing. I argue that these more recent theoretical models, while promising, cannot have the liberating effects that are claimed for them without a concomitant reconception of writing pedagogy and the dynamics of the writing classroom. I relate critical readings of theoretical texts to my own pedagogical experiments as a writing teacher, using narratives of classroom successes and failures as the bases for critical reflection on postmodern composition theory. After developing my dissertation into a book manuscript, I plan to continue my work in current composition theory through a critical examination of the rhetoric of technological advancement in the computer-mediated writing classroom.

My interest in the computer classroom has grown out of recent experience teaching composition in that environment. In these courses my students have used computers for writing and turning in notes and essays, communicating with one another and with me, conducting library catalogue research and web research, and creating websites. I have encouraged my students to think and write critically about their experiences with technology, both in my class and elsewhere, even as we have used technology to facilitate our work in the course. Syllabi and other materials for my writing courses can be viewed at my website: http://machine.prestigious.edu/~name. In all of my writing courses I encourage students to become critical readers, thinkers, and writers; my goal is always not only to promote their intellectual engagement with cultural texts of all kinds but also to help them become more discerning readers of and forceful writers about the world around them.

I have included my curriculum vitae and would be happy to send you additional materials such as a dossier of letters of reference, writing samples, teaching evaluations, and past and proposed course syllabi. I will be available to meet with you for an interview at either the MLA or the CCCC convention, or elsewhere at your convenience. I can be reached at my home phone number before December 19; between then and the start of the MLA convention, you can reach me at (123) 456-7890. I thank you for your consideration and look forward to hearing from you.

First Lastname

Points to Remember

  • Use the form of address and title of the contact person as they appear in the job notice.
  • Refer to the job title as it appears in the notice, and state where you learned of the position.
  • Mention your major professor by name, especially if he or she is well known in your field. Also, mention your expected completion date.
  • Make a claim for your candidacy that you will support in the body of the letter.
  • For a position at a small undergraduate college, emphasize teaching experience and philosophy early in the letter.
  • Describe your dissertation and plans for future research. Emphasize links between your teaching and research interests.
  • Mention specific teaching experience that is relevant to the job notice or is otherwise noteworthy.
  • Refer to relevant materials available on the web.
  • State your willingness to forward additional materials and to meet for an interview.
  • Mention any temporary changes in contact information.

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College Application Letters: Cover Letters & Letters of Continued Interest

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College Application Letters

College application cover letters support your college applications, college resume, and college application essay prompts. In combination with the other elements of your college applications, particularly your college entrance essay, college application letters help establish your “why.” In short, a college application letter is a cover letter for your college applications that describes your background, skills, and interest in the school. When looking at college application cover letter examples, pay attention to the values that they express. College application letters and college entrance essays are similar in that they are exercises in personal branding. When reading college application cover letter examples, pay attention to the messages they convey. 

If you’re wondering how to write a college application letter, CollegeAdvisor.com has advisors who can walk you through every part of the process. If your goal is to get into top colleges, CollegeAdvisor.com can help. We’ll analyze examples of college application letters and discuss the letter of continued interest to help you craft successful applications. 

In this guide, we’ll break down the different kinds of college application letters you may encounter when completing your college applications. We’ll discuss the college application letter and the letter of continued interest, as well as teacher recommendation letters.

If you want to read college application cover letter samples, you’ve come to the right place!

What is a college application letter?

To learn how to write a college application letter, you must first understand its purpose. Do this by checking out college application cover letter examples. College application letters and college resumes serve as introductions for your college applications. Unlike college application essay prompts, there are no specific questions to answer in your cover letter. Instead, include the essential elements of university application letters: your background, what makes you unique, and your reasons for wanting to attend that particular college. In short, what makes you, you .

As you’ll see when reading example college application letters, college application cover letters are not all that different from what you would write in a cover letter when applying for a job or graduate school. The purpose of college application cover letters, college entrance essays, and college resumes is to persuade colleges that you are the strongest candidate for admissions. 

College application cover letters are not the time to be shy, but they’re not the time to be pretentious either. When reading college application cover letter examples, you’ll see that there’s a fine line. Your tone matters. In your university application letters, show your experiences and accomplishments while portraying character traits that colleges value. To get into top colleges, find a balance between being proud of your accomplishments and being humble.

College application letters – Who requires them?

Unlike college entrance essays, college application letters are required by very few colleges. However, the skills you’ll develop by writing university application letters will serve you well as you approach your college application essay prompts. When researching college application examples, you’ll notice that there are optional materials to submit. If you’re serious about your college applications, submit university application letters to show your interest. 

College application cover letters are particularly effective if the college does not have college application essay prompts that ask you to explain why you want to attend the school and/or why you want to study your major. They are even more strongly recommended when applying to colleges that don’t have any supplemental essays. You’ll see many college application cover letter examples that focus primarily on academics, but you can include so much more.

Though university application letters are rarely required, they provide an ideal way to introduce yourself. After all, you’ll notice when reading college application cover letter samples that the goal is to help the admissions committee get to know you as a person. You are more than just your grades and scores.

If you want to get into top colleges that don’t allow you to submit a college resume or don’t provide interviews, you need to take extra steps to earn acceptance. Often, you can repurpose content from college application essay prompts that ask why you want to study your major! The college application essay format differs from that of a college application letter, but they serve a very similar purpose.

What is a letter of continued interest?

A letter of continued interest (LOCI) is a letter you send to a college when you are deferred or placed on the waitlist. So, not everyone will need to write a college application letter of continued interest.

Your letter of continued interest has three primary goals: 

  • Reaffirm your interest in the school.
  • Provide additional context for your application. 
  • Discuss accomplishments on your college resume that have occurred since you submitted your application.

In this guide on how to write a college application letter, we discuss all forms of college application letters in detail. We’ll expand on the above goals to explain the strategies for writing effective letters.

Explaining teacher recommendation letters 

In addition to submitting a college application cover letter and, potentially, a letter of continued interest, your application will also include recommendation letters . These letters enhance your college application entrance essay and build on answers to supplemental college application essay prompts. 

Due to the shift away from standardized testing, other parts of your college applications are inevitably getting more attention in the evaluation process. When assessing your college applications, admissions committees will often rely on letters from your teachers and counselor in place of interviews.

When reading sample college application letters of recommendation, you’ll observe that some are better than others. But, it can be a bit harder to find example teacher recommendations than it is to find college application cover letter examples. To ensure high-quality letters, create a plan well in advance of your senior year. You’ll want to ask teachers to write your recommendations who know you best beyond your grades. The strongest sample college application letters of recommendation speak to both your personal and academic strengths. 

College application sample recommendation letters with the biggest impact typically come from teachers from your core junior year courses – math, science, English, and social studies. If there’s a teacher from your junior year who taught you during your sophomore or senior year too, even better! Teachers who know you through multiple environments – clubs, classes, sports, or other areas – can often do the best job speaking to your growth and achievement over time. 

Choose teachers who know you best

Ultimately, the most effective sample college application letters of recommendation are written by the teachers who know you best. Pay attention to the college application requirements for each school on your list. Note when reading example college application letters of recommendation who the intended audience is. Some schools require math or science teachers for STEM and business majors , while others require English or social studies teachers for humanities majors .

For example, when looking at college application sample requirements, MIT writes “One recommendation should be from a math or science teacher, and one should be from a humanities, social science, or language teacher.” Caltech also requires one math or science teacher evaluation and one humanities or social sciences teacher evaluation. 

Some applicants are tempted to send more letters than the college applications require. However, aim for quality over quantity. If you want to ask another teacher to write a recommendation letter for you, ask yourself what perspective they will bring to your college applications that isn’t already covered in your college entrance essay or other recommendation letters. 

Don’t hesitate to provide materials to help your teachers and guidance counselor write their letters of recommendation for you. In fact, you should! When reading college application sample letters of recommendation, you’ll note that they are specific and provide examples where possible. Some teachers will even have you fill out a standard form to gather information from you. So, by having additional information already prepared, you are helping them tremendously. 

Here are some materials you can provide to help your recommendations augment your college applications:

  • College entrance essay
  • College resume or a list of your extracurricular activities and awards
  • Responses to college application essay prompts.
  • A sample college application letter that you’re sending to one of your colleges.
  • A few paragraphs about why you want to study your major or pursue your intended career. 
  • Key elements of the course you took with them, such as a favorite project or unit. 

When preparing materials to give to teachers, read the instructions given to recommenders by MIT. Even if you aren’t applying to MIT, the information can still be helpful to know. By understanding the process of writing recommendation letters on the teacher’s side, you can see what information will help them write a strong letter for you. 

Don’t wait until you’re submitting your college applications to ask your teachers for recommendations. Some teachers limit the number that they will write, and you want them to have plenty of time to write a quality recommendation. To make sure you have the best recommendations , ask teachers late in your junior year or early in your senior year.

The College Application Letter

As we’ve mentioned, a college application letter is a cover letter for your college applications. It describes your background, skills, and interest in the school. It’s different from both the college application essay format and the letter of continued interest. When reviewing college application samples, you’ll see that your cover letter works together with your college resume and college entrance essay to help admissions officers get to know you. 

Below, we’ll discuss how to write a college application letter and walk through a sample college application letter. But remember, you want your letter to be original! Don’t feel limited by what’s in any examples of college application letters.

Do all schools require a college application letter?

No — few schools actually require college application letters. However, learning to write a strong college application letter can help you in other aspects of the college admissions process. Reading college application cover letter examples can also help you learn how to write for the admissions committee audience. 

One of the ways to learn how to write a college application letter is to read sample college application letters. For instance, the same skills that help you write a strong and concise college application letter will help you in the college essay format, too.

The college application letter – What should I include?

So, you know the purpose of college application letters, but what should you include in them? Reading college application cover letter samples can help you determine this. While the college application essay format lends itself to focusing on one topic or story, college application cover letter examples highlight the importance of covering several different topics.

College application letters should contain the following elements: 

1. school name and address.

You college application letter should follow formal letter formatting guidelines, which include writing the full name of the college or university you are applying to in the upper left hand corner of the letter. Try to be as specific as possible with the address you choose to use.

2. Salutation

A standard salutation is suitable for your college application letter. However, it is a great idea to do your research and use the full name of the admissions officer assigned to your region.

3. Introduction

The best examples of college application letters open strong. Thank the admissions committee for reviewing your application, and introduce yourself. Do you have a unique connection to the school? Can you hook the reader in some way to make them want to keep reading?

4. Explanation of academic interests

Your primary purpose in college is to earn a degree, so notice that in example college application letters most of the space is often devoted to discussing academic plans. Include your intended major and career path, as well as interdisciplinary interests.

5. Discussion of extracurricular interests

The college application essay format may be a place for you to discuss extracurricular involvement, so use this space to elaborate or discuss additional interests. These could be connected to your academic plans, but they don’t have to be.

6. Conclusion

Express your interest in the school! Impactful example college application letters have a clear and brief conclusion that reaffirms your desire to attend and enthusiasm for the opportunity to join the next class of undergraduates. Point to specific classes, professors, programs, organizations, and aspects of the college that pique your interest. No one is going to hold you to your plan, but colleges want to see that you have one.

8. Complimentary Close

Lastly, every good college application letter should include an expression of gratitude alongside your close and your signature.

college application letter

In the example of a college application letter above, there are a few key details to highlight. The letter is essentially a five-paragraph essay, with one paragraph for each of the five elements. This differs significantly from the college application essay format. In this college application example, the college application letter has clear and distinct sections, and this is very common in college application cover letter samples.

Depending on your interests and plans, you could take a more integrated approach. You’ll read some examples of college application letters that center around a theme or broad plan rather than separated into individual paragraphs.

This sample college application letter is a narrative. The applicant’s goal is to tell her story to the admissions committee. The best sample college application letters paint a picture for the reader and draw the reader into the storyline. Though it can feel like being vivid and descriptive is a waste of your space, “showing instead of telling makes for stronger college applications.

How to format your college application letter?

When reading sample college application letters, you’ll observe that they are formatted very similarly to professional cover letters. Your university application letters should be one page single-spaced. The heading should also be consistent across college application letters. 

  • Your full address
  • The date you will send the letter
  • The admission officer’s name
  • The college name
  • The college address

Then, open your letter with a salutation. Many examples of college application letters open with “Dear” and are addressed to the admission officer. If you cannot find your regional admissions officer, it is fine to address the letter to the admissions office as was done in the sample college application letter above. Once you write the body of your letter, don’t forget your closing salutation – “Sincerely,” and then your name. 

Once you read several sample college application letters, you’ll understand the best practices. After writing a university application letter for one school, you don’t need to start from scratch for additional schools. Adapt what you have to fit the next college’s context and your specific interests on their campus. 

Being concise is key. Your university application letter should not be redundant. If it exceeds one page, see where information you mention is repeated elsewhere in your application. In your cover letter, focus on the content that makes you as original and unique as possible. Most importantly, don’t forget to proofread your university application letters! 

Can a college application letter help me with other parts of my application?

Think of the college application cover letter as the glue that holds your college applications together. When writing it, think about it as your opportunity to show your best self. After brainstorming the content, you’ll be better equipped to craft your candidate profile into a cohesive narrative and articulate why you want to attend the college.

Though many parts of your college applications will be out of your control by the time you reach your senior fall, the college application cover letter is one that you can control. Use it to elevate your college applications, show interest in your top schools , and make yourself stand out among other applicants!

college application letters

The Letter of Continued Interest

Another form of college application letter is a letter of continued interest . In sample college application letters of continued interest, you’ll see that the primary purpose is to reaffirm your candidacy for a spot in the next incoming class of undergraduates. 

Though it can feel like a waiting game, the waitlist should not be passive. As soon as you are waitlisted or deferred, begin crafting a letter of continued interest. The best college application sample LOCIs are submitted promptly. Put in the effort to show you’re serious about attending. 

College application example LOCIs should focus on recent updates. Likely, a lot has happened since you submitted your application, particularly if you applied by the early deadlines. Strong college application sample LOCIs convey accomplishments and experiences that either add to previously mentioned ones or provide another dimension to your application. 

Letter of continued interest – When and where to submit?

Learn as much as you can by reading college application example LOCIs, but know that each school’s process for when and how to submit them is different. Additionally, the process may vary based on whether you were deferred to the regular decision round of admissions or waitlisted after the regular decision round. It’s important to follow each university’s directions.

Many schools will request that you upload your letter of continued interest to a portal. Some will request that you email it to an address – typically the admissions office. Others won’t allow you to submit any additional materials. If you’re in doubt, call or email the admissions office and ask. 

What to include in your letter of continued interest?

You’ll notice common trends when reading college application sample LOCIs. Effective college application example LOCIs convey a tone of sincerity, gratitude, and enthusiasm for an opportunity to attend. A strong sample college application letter of continued interest includes four elements. 

First, reaffirm your interest in attending the school if offered the chance to matriculate. Then, discuss relevant developments to your application, such as additional extracurricular accolades and continued academic successes. Sometimes, you’ll see a sample college application letter of continued interest that mentions how a student improved a lower mid-year grade or discusses a new leadership role. 

When reading a sample college application letter of continued interest, remember that colleges are looking for reasons to admit you, so don’t be shy! Offer to answer any questions they have and provide additional info in the conclusion of your letter. 

It’s important to back up your claims with supporting evidence. Strong college application sample LOCIs provide examples and specific details, just as you would in a cover letter or essay. Be vivid and descriptive as you share your story!

However, college application example LOCIs that include overly emotional appeals or merely complement the university are unlikely to be effective. Your letter of continued interest should be all about you. Though it can be difficult to realize this when reading college application example LOCIs, recognize that the content of your letter should fit within the context of the rest of your application. 

The many types of college application letters – Final Thoughts

In this guide, we covered several types of letters associated with your college process – college application cover letters, teacher recommendation letters, and letters of continued interest. Reading sample college application letters, whether they are college application cover letter samples or LOCIs, can help you do your best work. But, remember that every applicant’s college application process is unique. 

Our final tips for writing college application letters:

  • Proofread. College application letters with typos or grammatical errors reflect poorly on your effort and candidacy. Use a polished and professional tone in everything you write for your college applications.
  • Be yourself. Though this goal can get lost in the requirements, scores, and grades, you should focus on helping the colleges on your list get to know who you are . 
  • Follow the requirements. Each college has their own requirements for how they want you to submit materials. Pay close attention to the details for each college as you go through the admissions process. 

CollegeAdvisor.com can help guide you through every step of the college application process. Check out our blog , webinars , or register with CollegeAdvisor.com today. Good luck!

college application letters

This guide to college application letters and letters of continued interest was written by Caroline Marapese, Notre Dame ‘22. At CollegeAdvisor, we have built our  reputation  by providing comprehensive information that offers real assistance to students. If you want to get help with your college applications from CollegeAdvisor.com  Admissions Experts , click here to schedule a free meeting with one of our Admissions Specialists. During your meeting, our team will discuss your profile and help you find targeted ways to increase your admissions odds at top schools. We’ll also answer any questions and discuss how CollegeAdvisor.com can support you in the college application process.

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Writing the Cover Letter

What are the objectives of a cover letter.

A good cover letter puts your résumé in context and persuades the prospective employer that you are a good match for the position in question. If your cover letter does its job, the prospective employer will begin to consider your candidacy and go on to review your résumé in detail.

Your cover letter also serves as a sample of your organizational and communication skills. For this reason, it's essential to spend time writing and organizing the content, and to proofread it carefully. The time and care that you devote to constructing and writing your cover letter and résumé will demonstrate to the prospective employer that you're capable of producing high quality work.

Finally, your cover letter expresses your interest in the particular position or particular organization. Cover letters should be individually tailored for each job prospect. Your letter should convey to each prospective employer that you have an understanding of the job, and that you've done some thinking about how you could fit in to the organization and contribute to its goals.

How should I approach the writing task?

Your cover letter is your opportunity to market those aspects of your skills, abilities, education, training, background, and experience which are most relevant to the position you're seeking. This means that you will need to begin by doing some thinking about your skills and background and how these relate to the position for which you're applying. (For more information about skills, visit the Humanities Academic Services Center website .) Your cover letter should reflect your individuality, but remember that you are "introducing yourself" for the first time to a stranger: it's best to err on the side of professionalism.

Read the job announcement carefully. What are the most important qualifications being sought? How can you best demonstrate that you have them? Try to put yourself in the prospective employer's position: What would you want to know about a candidate for this particular job? What information would be most important to you? Include only the most relevant attributes and experiences you possess which specifically match the job for which you're applying.

Research the company or organization: What does the employing organization do? What are its goals? What is its history? How does it fit in to its industry? What characterizes the organization's culture (e.g., is it casual, conservative, highly structured, diverse, traditional, modern, fast-paced, etc.)? Some information, such as the organization's mission, purpose, clients, partners, and a sense of its "style" can be found on its website (if it has one). There are also industry and employer directories available on the web, in the libraries, and at UW Career Center in 134 Mary Gates Hall. Local and national newspapers, industry-related publications and journals, and the Washington Occupational Information System are also good resources.

Address the letter to a specific individual. As with all writing, it's important to identify your audience. Taking the time to find out the hiring party's name and correct title is another way to demonstrate your interest in the position.

How should I format my cover letter?

Your cover letter should be three to four paragraphs in length and limited to one page. Like an essay, its content can usually be divided up into three parts:

The introduction states the position you're seeking, explains how you learned about the position, and indicates your interest. It often also contains a brief statement of your qualifications (education, experience, and skills).

The body highlights the most important qualities you can offer to this particular employer , related to the position that you're seeking. Because you will be attaching your résumé, this is not the place to go into great detail. What you are attempting to do is to get the employer's attention and interest him/her in your candidacy. This is also the place to present other relevant information about your characteristics or background that may not be evident from your résumé. You might provide the employer with some specific examples of how you've demonstrated particular key skills or how you fulfill the most important qualifications listed in the job announcement.

The conclusion should summarize your qualifications and your interest in the position. Be sure to close your letter with a request for action or an indication that you'll be following up. This might include a request for an interview, a statement of your intent to call the employer on a specific date, or the dates you'll be in town for an interview. Finally, always thank the employer for considering your application.

Sample Cover Letters

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University Application Letter: How To Draft It Right!

Key takeaways:.

  • Understand the Purpose: Recognize the significance of a university application letter in showcasing your personality, achievements, and aspirations.
  • Start with a Strong Introduction: Capture the reader’s attention with a compelling opening that reflects your enthusiasm and purpose.
  • Highlight Your Achievements and Experiences: Showcase your academic and extracurricular accomplishments relevant to the course.
  • Express Your Passion and Goals: Convey your genuine interest in the subject and how the university will help you achieve your future goals.
  • Be Personal and Authentic: Share personal stories or experiences that shaped your interests and character.
  • Conclude Effectively: Summarize your aspirations and how the university fits into your future plans.
  • Proofread and Edit: Ensure your letter is free from errors and clearly communicates your message.
  • Follow the University’s Guidelines: Adhere to any specific requirements set by the university.

Introduction

As someone who has navigated the challenging yet exciting journey of applying to universities, I understand how daunting crafting the perfect application letter can be.

Not only does it need to stand out, but it also has to authentically represent who you are. Through my experience and helping friends with their applications, I’ve learned the key steps to creating an impactful letter.

Watercolor painting of a Latinx teenager with headphones on, deeply engrossed in typing on his laptop

Step 1: Start with a Strong Introduction

Your opening lines should grab the reader’s attention. Begin with something unique about yourself or an insightful reason for your interest in the course or university.

Watercolor painting of a young woman with dark skin and short curly hair, wearing casual attire, intently typing on a laptop

Example: “Ever since I solved my first Rubik’s Cube, I’ve been fascinated by problem-solving, leading me to my passion for Computer Science.”

Step 2: Highlight Achievements and Experiences

Discuss your academic and extracurricular achievements. Link them to how they have prepared you for the course.

List of Achievements/Experiences:

  • Academic awards or honors
  • Relevant coursework or projects
  • Leadership roles in clubs or teams
  • Volunteer or work experience related to the field

Step 3: Express Your Passion and Goals

Talk about why you are interested in the subject and how the university’s program aligns with your career aspirations.

Example: “Your university’s innovative approach to environmental science resonates deeply with my aspiration to contribute to sustainable urban development.”

Step 4: Be Personal and Authentic

Share a personal story or experience that influenced your choice of subject or career path. This adds a unique touch to your letter.

Personal Story Example: A story about a volunteer experience that sparked your interest in social work.

Step 5: Conclude Effectively

Summarize your goals and how the university fits into your plans. Reinforce your enthusiasm for joining their academic community.

Conclusion Example: “I am eager to contribute to and learn from the diverse community at [University Name], as I work towards my goal of becoming a [Your Career Goal].”

Step 6: Proofread and Edit

Ensure your letter is free from grammatical errors and is clear and concise. It might be helpful to get a teacher or mentor to review it.

Template for a University Application Letter:

[Your Name] [Your Address] [City, State, Zip] [Email] [Date]

[Admissions Office] [University Name] [University Address] [City, State, Zip]

Dear Admissions Committee,

[Introduction with a unique opening]

[Body Paragraphs: Highlight achievements, express passion and goals, include a personal story]

[Concluding Paragraph: Summarize aspirations and how the university fits into your plans]

Thank you for considering my application. I am looking forward to the opportunity to contribute to and grow within [University Name]’s vibrant academic community.

Sincerely, [Your Name]

Tips for Writing a University Application Letter:

  • Tailor your letter to each university.
  • Use a professional tone but let your personality shine through.
  • Keep it concise – ideally one page.
  • Use specific examples to illustrate your points.
  • Address the letter to the specific admissions committee or officer, if possible.

Comment Request: I’d love to hear about your experiences with university applications. What strategies worked for you? Share your tips and stories in the comments below

Frequently Asked Questions (FAQ's)

cover letter university application example

1. What should be included in a university application letter?

  • Your personal information (name, address, contact information)
  • The name of the university and the program you are applying for
  • A statement of your qualifications, including your academic background and any relevant experience
  • A statement of your reasons for applying to the program and how it aligns with your goals
  • A closing statement expressing your enthusiasm for the program and requesting an interview or further consideration

2. How long should a university application letter be?

  • A university application letter should typically be between one and two pages long.

3. How formal should a university application letter be?

  • A university application letter should be formal and professional. Use a business letter format and avoid using casual or informal language.

4. Can I use a pre-written template for my university application letter?

  • While it may be helpful to use a template as a guide, it is important to personalize and customize your letter for the specific university and program you are applying to.

5. How can I make my university application letter stand out?

  • Tailor your letter to the specific university and program you are applying to. Highlight your relevant qualifications and experiences, and demonstrate your passion and enthusiasm for the program. Show them how you will be a great fit for their institution.

6. What should I do if I have a low GPA?

  • If you have a low GPA, it’s important to acknowledge it in your letter and provide context or an explanation for why your grades may not be as high as they could be. Also, highlight your strengths and achievements in other areas, such as relevant work experience, extracurricular activities, or volunteer work.

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Cover Letters

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The purpose of a cover letter, when required by an employer, is to introduce yourself and compel an employer to learn more about you through your resume. Capture an employer's attention by following the actions below.

Personalize

The statement "To Whom it May Concern" is concerning! Always try to address your letter to a specific person. If you do not know who should receive your letter, research the organization's website or call the main number and ask for the appropriate person's name and title.

In addition to determining the recipient's name and title, research the organization so that you can convey an appreciation for its mission and an understanding of the duties and qualifications of the position for which you are applying.

Articulate how your skills and experiences uniquely qualify you for the position and demonstrate why you are a good fit for the organization. Be clear and concise and limit your cover letter to one page. Additionally, maintain a confident, professional tone while providing insight into your personality so that your letter leaves an employer with a sense of wanting to learn more about you.

A poorly written or error-laden letter is a surefire way to end your candidacy. If you want an employer to spend additional time reviewing your resume, you must make time to proofread your letter and ensure that your grammar and spelling are perfect.

Cover Letter Format

Your street address City, state, zip code

Date Recipient's first and last name Title Organization name Street address City, state, zip code

Dear first and last name (address to someone specific or Dear Hiring Manager):

Paragraph 1: State what you are applying for and why you are applying to XYZ organization or position. Introduce yourself by saying something about yourself (i.e., I am a senior studying communications at American University). Note how/where you learned about the position. If you are writing at the suggestion of someone who knows the recipient, say so. Introduce 3-5 skills or strengths that you offer to the position/organization that you will give an example of in the following paragraphs.

Paragraph 2: Share your first story to demonstrate your skill or skills. Have a succinct beginning, middle, and end to the story. Follow the CAR method -- Context, Action, Result to tell a full story.

Paragraph 3: Share your second story following the CAR method.

Paragraph 4: Summarize what you bring to the organization and include any logistical information (when you are available, how they can contact you). Thank them for their consideration.

Sincerely, Your name

Letter Templates & Example

Cover Letter Example for University Admission: How to Impress Admissions Officers

Letter sample 085

Hey there, are you currently in the midst of applying to universities? Well, I’ve got some good news for you! Crafting a killer cover letter for university admission could be the difference between getting accepted into your dream school or getting passed over.

Now, if you’re feeling a little unsure about how to put together a cover letter that truly stands out, don’t worry, I’ve got your back! I have a cover letter example for university admission that you can reference and edit as needed.

Writing a cover letter is all about showcasing your strengths, achievements, and why you’re the perfect fit for the program. It’s important to tailor your cover letter to the specific university you’re applying to, as it will show that you’ve done your research and are truly invested in the program.

Whether this is your first time writing a cover letter or your hundredth, I recommend checking out this cover letter example for university admission to get a better idea of what to include and how to format your letter. Remember, a well-crafted cover letter could be the key to unlocking your future at your dream university. Let’s get writing!

The Best Structure for a University Admission Cover Letter

When applying for university admission, a cover letter plays a vital role in showcasing your motivation, academic achievements, and personal traits. A cover letter is your chance to introduce yourself to the admission committee and persuade them to consider your application. Therefore, crafting a well-structured and compelling cover letter is crucial.

The following structure is an example of the best approach to writing a cover letter for university admission:

Introduction:

The introductory paragraph should grab the reader’s attention and provide them with a brief overview of your purpose for writing. Start with a statement that explains why you are interested in attending the university. You can include any connection you have with the university such as a family member who attended, a professor you admire, or research interests that align with the university’s strengths.

Academic Background:

In the second paragraph, provide a brief summary of your academic history. Highlight any honors, awards, or achievements that demonstrate your academic performance. Also, mention any clubs, organizations, or extracurricular activities you participated in and how they have helped prepare you for university.

Personal Traits:

The third paragraph is an opportunity to highlight your personality traits that make you stand out from other applicants. You can mention your leadership skills, teamwork abilities, perseverance, or any other traits that align with the university’s values.

Conclude your cover letter by summarizing your interest in attending the university and expressing your gratitude for the admission committee’s consideration. Include your contact information, such as email and phone number, and invite the committee to contact you for any further information they may need.

Remember to proofread your cover letter and ensure it is well-structured, error-free, and persuasive. By following these steps, you can be confident that your cover letter will positively impact your university admission application.

Sample Heading: Cover Letter for University Admission – Request for Extension

Dear Admissions Committee,

It is with great pleasure that I submit my application for admission to the XYZ University. However, due to some unforeseen circumstances, I request for an extension of the application deadline.

The reason for my request is that my father passed away a few weeks ago, and I have been struggling to cope with the loss. This has affected my ability to concentrate on my application, and I fear that I may not be able to submit the necessary documents before the deadline.

I hope that you can grant me an extension of the application deadline so that I can have more time to complete my application. Thank you for your understanding.

I am writing to express my interest in the XYZ University’s program in Economics.

As a student with a passion for economics, I believe that your program offers an excellent opportunity to develop my skills and knowledge in this field. I have a strong background in mathematics and statistics, and I believe that these skills will be valuable in the study of economics.

I am also excited about the opportunity to work with distinguished faculty members in the economics department. Their research interests align with mine, and I am confident that I will be able to learn from their expertise.

Thank you for considering my application.

I am writing to express my interest in the XYZ University’s program in Psychology.

As someone who is passionate about understanding the human mind and behavior, I believe that your program offers an excellent opportunity to further my education in this field. I have a strong academic record, with coursework in psychology, biology, and statistics, which I believe will be valuable in the study of psychology.

I am also drawn to your program’s focus on research. I am excited about the opportunity to work with faculty members who are engaged in cutting-edge research in various areas of psychology. I believe that this research-driven approach will provide me with a comprehensive understanding of the field and prepare me for a career in psychology.

I am writing to express my interest in the XYZ University’s program in Computer Science.

As someone who is passionate about technology and its applications, I believe that your program offers an excellent opportunity to further my skills and knowledge in this field. I have a strong academic record, with coursework in programming, data structures, algorithms, and computer networks, which I believe will be valuable in the study of computer science.

I am also excited about the opportunity to work with distinguished faculty members in the computer science department. Their research interests align with mine, and I am confident that I will be able to learn from their expertise.

I am writing to express my interest in the XYZ University’s program in Public Health.

As someone who is committed to improving the health and well-being of communities, I believe that your program offers an excellent opportunity to further my education in this field. I have a strong academic record, with coursework in epidemiology, biostatistics, health policy, and environmental health, which I believe will be valuable in the study of public health.

I am also drawn to your program’s focus on hands-on experiences, such as internships and research projects. I believe that these experiences will provide me with practical skills and prepare me for a career in public health.

I am writing to express my interest in the XYZ University’s program in Creative Writing.

As someone who is passionate about writing and literature, I believe that your program offers an excellent opportunity to further my skills and knowledge in this field. I have a strong academic record, with coursework in creative writing, literature, and poetry, which I believe will be valuable in the study of creative writing.

I am also excited about the opportunity to work with distinguished faculty members in the creative writing department. Their published works inspire me, and I am confident that I will be able to learn from their expertise.

I am writing to express my interest in the XYZ University’s program in International Relations.

As someone who is passionate about understanding global politics and diplomacy, I believe that your program offers an excellent opportunity to further my education in this field. I have a strong academic record, with coursework in political science, history, and economics, which I believe will be valuable in the study of international relations.

I am also excited about the opportunity to work with distinguished faculty members in the international relations department. Their expertise and research interests align with mine, and I am confident that I will be able to learn from their experience.

Cover Letter Tips for University Admission

Writing a cover letter for university admission can be a daunting task, but it is a crucial step in your academic journey. Here are some tips to help you create a winning cover letter:

  • Be clear and concise: Your cover letter should not exceed one page. It should be easy to read and straight to the point. Be sure to address all the necessary points, such as why you want to attend the university, your academic achievements, and career aspirations.
  • Show your passion: Admissions officers want to see that you have a genuine interest in the university and the program you are applying for. Share your enthusiasm for the university and explain why you believe it is the right fit for you. Showcase your experiences and achievements that demonstrate your passion for the subject matter.
  • Highlight your strengths: Your cover letter is an opportunity to showcase your strengths and achievements that make you stand out from other applicants. Highlight your academic background, extracurricular activities, and any relevant work experience that relates to the program you are applying for.
  • Link your past to your future: Your cover letter should not only explain your past academic achievements but also link them to your future goals. Explain how the program will help you achieve your career goals and how this university is the best place for you to pursue your academic objectives.
  • Proofread your cover letter: Mistakes in your cover letter can leave a negative impression on the admissions officer who reviews your application. Make sure you proofread your cover letter to ensure it is error-free, professional, and polished. You can ask a friend or family member to review it for you as well.

Remember, your cover letter is an important tool that helps you stand out among the thousands of applicants. Follow these tips to craft a compelling cover letter that leaves a lasting impression on the admissions officer and increases your chances of getting accepted into your desired university.

Cover Letter Example for University Admission FAQs

What is a cover letter for university admission?

A cover letter for university admission is a document that accompanies your application to a university, providing additional information about your qualifications and experience beyond what is listed in your resume or application.

What should be included in a cover letter for university admission?

A cover letter for university admission should include an introduction, a description of your academic and professional background, information about your goals and interests, and your motivation for applying to the specific university

How long should a cover letter for university admission be?

A cover letter for university admission should be one page in length.

What tone should be used in a cover letter for university admission?

The tone of a cover letter for university admission should be professional and formal. Avoid using slang, contractions, or overly casual language.

Is it necessary to tailor a cover letter for each university?

Yes, it is important to tailor a cover letter for each university to which you are applying. This allows you to highlight why you are specifically interested in that university and how you can contribute to their community.

Should I mention any weaknesses or gaps in my academic history in my cover letter?

No, it is not necessary to mention any weaknesses or gaps in your academic history in your cover letter. If there are extenuating circumstances that affected your academic record, it is best to address those in a separate essay or statement.

Who should I address my cover letter to?

You should address your cover letter to the admissions committee or an individual in the admissions office.

Sending You Good Vibes for Your Application!

Thank you for taking the time to read this article on cover letter examples for university admission. Remember that while a cover letter is important, it is only one piece of the puzzle in your application. Keep exploring different ways to set yourself apart and showcase your strengths. And don’t forget to proofread your work before submitting! Best of luck, and visit us again soon for more tips and advice.

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A cover letter can be a valuable tool to provide additional context to your application beyond what you can provide in your resume. For example, you might include why you are interested in working in the industry, organization, or that particular role. A well-written cover letter can help to demonstrate your fit for the role.

FIRST PARAGRAPH OR INTRODUCTION: ACTS AS BASIS OR PURPOSE OF THE LETTER

  • Briefly introduce yourself (“I am a graduate student at Purdue University’s Daniels School of Business interested in…”).
  • Do not include your name; it is obvious who you are because you will sign the letter.
  • State the position for which you are applying, including position number if available and exact title.
  • Indicate where you learned of the opportunity or what prompted you to write.
  • If you are trying to set up an informational meeting to learn about the organization or trends in the field, state that you would appreciate an opportunity to talk with an organization representative about these issues.
  • Transition to the second paragraph with a closing sentence that may reference what qualifies you for the position, what intrigues you about the company and/or how you fit with company goals.

SECOND PARAGRAPH OR BODY: SUPPORTS YOUR CLAIMS FOR BEING THE RIGHT CANDIDATE FOR THIS POSITION/ORGANIZATION

  • Make a concise and focused case for how your experience, interests and skills fit the employer’s needs.
  • Thoroughly research the company or organization and position description.
  • Identify key words within the position description — skills and requirements — that will help you match the position and organization to your background and experiences.
  • Avoid merely reciting your resume but provide enough interest for the reader to want to examine your resume for detailed information on your experiences.
  • Emphasize contributions you can make to the position and why it is in the employer’s interest to hire you.
  • Do not emphasize what you will get from the position or organization.

THIRD PARAGRAPH OR CLOSING: REITERATES YOUR INTEREST IN THE POSITION/ORGANIZATION

  • Thank the individual for considering you as an applicant.
  • Provide contact information (typically both email and cell phone) even if shown in the header or at the bottom.
  • Demonstrate initiative by stating that you will contact the individual within a specific time period (“I will contact you the week of…to discuss the potential opportunity to interview, answer any questions he/she might have, or discuss the position in greater depth”).
  • Include closing sentence to express enthusiasm for company/position and that you look forward to speaking with this individual.

TOP 10 BLUNDERS

  • Shows no knowledge of company
  • Addressed to the wrong person or company
  • Spelling, grammar, punctuation errors
  • Passive voice and/or awkward language
  • Overly aggressive, boastful, presumptuous
  • Self-centered rather than employer-centered
  • Looks unprofessional and/or informal
  • Merely repeats content from resume
  • Too short — no value added
  • Too long — won’t get read

The  Online Writing Lab  (OWL) at Purdue University houses writing resources and instructional materials, and provides its services at no cost.

College Application Cover Letter Examples

As a college instructor and communication expert with extensive nonfiction and educational writing experience, Mary shares tips and advice related to a wide variety of topics.

Learn about our Editorial Policy .

When you are applying for college admission, it's important to do everything possible to make sure your application really stands out. Sending a cover letter in support of your application materials can be a great way to capture admissions officers' attention in a positive way while also giving them a chance to learn a bit about your personality and unique circumstances.

Example Cover Letter Templates for College Applications

You can use a cover letter whether you are applying via the Common Application or if you are submitting an individual admission packet. Choose the sample letter below that best fits your needs and adjust it to convey key highlights of why you should be considered for admission. To access each letter, simply click the image. It will open as an editable PDF file that you can customize, save and print. This guide for Adobe printables can be of assistance if you need help with the documents.

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Sample Cover Letter for College Application Packets

If you are submitting a school-specific applicant packet, include the letter with all of your other materials (such as your application form, essay, and application fee).

Example Cover Letter to Pair With the Common App

If you are using the Common App, also known as the Common Application, you may still want to send an individualized cover letter to the schools that you're most interested in attending. Consider sending your cover letter to each school's admissions representative at the same time you complete your Common App, or even a few days before.

Writing Your College Application Cover Letter

While the samples here are great starting points, you will need to adjust them to focus on your specific situation. You will need to include:

  • Why you want to attend this particular school
  • What your academic interests are
  • How the school is a good fit for your academic interests and long-term goals
  • How your background and future interests make you a great candidate to consider
  • Any special connections you have to the school (i.e., do you have relatives who graduated from the school?)
  • Details on how the other components of your application packet will be received
  • A specific request to consider you for admission
  • Details on how to contact you

Stand Out to College Admission Officers

A well-written cover letter can be a terrific add-on to your college application package. Not everyone will think to send this kind of document, so it just might help you stand out among the other applicants. Of course, a poorly written letter can have the opposite effect. So, be sure that your letter follows an appropriate business letter format, really presents you in a positive light, is well-written, and error-free .

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Cover Letters

A cover letter introduces and markets you effectively by complementing your CV.

A cover letter tells your story by highlighting your relevant strengths and motivation for the person and organisation you are writing to, rather than listing all the things that can already be seen on your CV.

Always take the opportunity to submit a cover letter if you are given the chance.

The cover letter gives you scope to showcase what interests and drives you, and your enthusiasm for an organisation and the role. You can use it to align yourself with the organisation’s strengths, values and culture, and highlight in a targeted way your knowledge and strongest, most relevant skills for the position.

The content and style are up to you, but a logical and engaging structure is key. Below are some guidelines.

How to Write Cover Letters

Aim for a professional tone that conveys your message to the reader succinctly - remember it's not an essay or dissertation! Write in clear, concise English – take care not to drown the reader with your detail and avoid jargon they may not understand.  The Plain English Campaign  has some good guidance on improving your writing style.

Structure it like a business letter, brevity adds power and aim for no longer than 1 side of A4 in length. However, if the organisation gives you very specific instructions about the structure. length and content, follow their guidance. 

Introduction

Introduce yourself and explain why you are writing. If you are responding to an advertisement, state where you saw it. This tells the recruiter why they are reading the letter, and it gives them feedback on which of their advertising sources are working. You need to think about how you would like to introduce yourself; it could be that you mention the course you are studying and when you plan to finish it along with your place of study.

Why this job?

Explain why you are interested in the job and the organisation. Tailor the letter to the organisation and job description to make it clear that you haven't sent out multiple copies of the same letter to different employers. 

Draw on your research, especially what you have learnt from speaking with their staff (e.g. while meeting them at a fair or event, or during work shadowing/experience) as this will demonstrate an awareness and understanding of them that goes beyond the corporate website. Be specific about why the position is particularly attractive for you, and back this up with evidence from your past, or by linking this to your overall career plans, and what you find exciting about this sector, don’t just repeat the text from their publicity material.

Explain why you are well-suited to the position. Refer to the most relevant skills (c.3-5), experience and knowledge you have and match what you say to the requirements outlined in the job description. Tell your story and highlight key evidence so that you are building on your CV, but not using exactly the same phrases. Make sure you read our guidance on  demonstrating you fit the job criteria  for more advice.

As your aim is to convince the recruiter that you are a suitable candidate for the job,  focus on your accomplishments and the transferable skills that are relevant to the role. State explicitly how you match the job criteria – don’t expect the person reading your letter to infer your skills or experiences for themselves. 

Support your claims by referring to examples that are already detailed in your CV. You can make a stronger, more credible case by linking different experiences that highlight similar skills or competences. For example:

  • You first demonstrated your organisational skills by creating (an event) at school, and you  have developed them further by raising (£xx) at last year’s fundraiser and, most recently, by leading (another event) for your society attended by (number) of people.
  • The role (applied for) would allow you to further explore your interest in mental health well-being  which has driven your success as college welfare officer and the personal sense of achievement gained from working as a peer counsellor.

Reiterate your desire to join the organisation and end on a ‘look forward to hearing from you’ statement, followed by ‘Yours sincerely’ if writing to a named individual and ‘Yours faithfully’ if you have not been able to find a named contact. 

  • Write to a named person if you can
  • If you have not been able to find a named contact, you could use ‘Dear Recruitment Manager’ or ‘Dear Recruiter’. 
  • Check your spelling and get someone else to read it over.
  • Check that it says clearly what you want it to say.  Are there any sections that are hard to read, overly long sentences? If yes, try to simplify the language, avoid jargon, use shorter sentences or take out that section completely.
  • Make the letter different each time. If you insert another company name, does the letter still read the same? If so, tailor it more specifically to the firm - you may need to do further research
  • Don’t start every sentence with “I”.
  • Give evidence for all your claims.
  • Be enthusiastic and interested.
  • Don’t repeat your whole CV.
  • It’s normal to find cover letters tricky to write. Give yourself plenty of time before the application deadline to redraft.
  • A careers adviser at the Careers Service can give you feedback on the content and structure of your cover letter and CV, and advise you on how best to target particular sectors – write one first, book an appointment on CareerConnect  and ask a careers adviser for feedback.

Academic Cover Letters and Statements

Academic cover letters.

Academic cover letters vary in length, purpose, content and tone. Each job application requires a new, distinct letter.

For applications that require additional research or teaching statements, there is no point repeating these points in a cover letter – here, one page is enough (brief personal introduction, delighted to apply, please find enclosed X, Y, Z documents).

Other applications ask for a CV and a cover letter only, in which case the letter will need to be longer and require more detail. Others ask explicitly for this detail in the form of a supporting statement that sets out how you fulfil the job criteria. Aim for a maximum length of two pages, though for roles at associate professor level and above it may extend to 3-5 pages. In all cases it is important to use the space effectively and show that you can prioritise according to what they are looking for.

In all cases:

  • Your letter is a piece of academic writing – you need a strong argument and empirical evidence
  • Write for the non-expert to prove that you can communicate well
  • Make sure you sound confident by using a tone that is collegial (rather than like a junior talking to a senior)
  • Demonstrate your insight into what the recruiting department is doing in areas of research and teaching, and say what you would bring to these areas from your work so far.
  • Give quantifiable evidence of teaching, research and funding success where possible.

Teaching Statements

What is a teaching statement and why do you need one.

When making an academic job application, you may be asked for a teaching statement (sometimes referred to as a ‘philosophy of teaching statement’). These statements may also be requested of candidates for grant applications or teaching awards.

A teaching statement is a narrative that describes:

  • How you teach
  • Why you teach the way you do
  • How you know if you are an effective teacher, and how you know that your students are learning.

The rationale behind a teaching statement is to:

  • Demonstrate that you have been reflective and purposeful about your teaching. This means showing an understanding of the teaching process and your experience of this
  • Communicate your goals as an instructor, and your corresponding actions in the laboratory, classroom, or other teaching setting.

Format and style of a Teaching Statement

There is no required content or format for a teaching statement because they are personal in nature, but they are generally 1-2 pages, and written in the first person. The statement will include teaching strategies and methods to help readers ‘see’ you in a lab, lecture hall, or other teaching setting. The teaching statement is, in essence, a writing sample, and should be written with the audience in mind (i.e. the search committee for the institution(s) to which you are applying). This means that, like a cover letter, your teaching statement should be tailored for presentation to different audiences.

Articulating your teaching philosophy

Consider your experiences as both teacher and learner, and always keep your subject at the forefront. Consider all opportunities that you have previously had to teach, mentor, or guide, and determine instances that were both successful and perhaps not so successful. Understanding why and how learning happens is an important part of your teaching philosophy.

Here are some general areas to focus on in your teaching statement:

Goals : Convey your teaching goals. What would you like students to get out of your courses? What matters most to you in teaching and why?

Strategies : List effective teaching strategies. How will you realise your goals? What obstacles exist to student learning and how do you help students overcome them?

Evidence : Specific examples of your teaching experience are powerful in a teaching statement. Provide evidence that your students have learned (or not) in the past.

Research Statements

Some applications ask for a short research statement. This is your opportunity to showcase your vision for your research, propose a research plan and show how this builds on your current expertise and achievements. It forms the basis for discussions and your presentation if you are invited for interview.

Remember to:

  • Provide a big picture overview of your research vision
  • Make sure there are clear links between your proposal and the work of the recruiting institution.  Each statement must be tailored to the particular role you are applying for
  • Write about your research experience stating the aims, achievements, relevant techniques and your responsibilities for each project
  • Write as much (within the word limit) about your planned research and its contribution to the department, and to society more broadly
  • Invest time and ask for feedback from your supervisor/principal investigator or colleagues.

Tips for Junior Research Fellowship or JRF Applications

Read the job description carefully to understand what is prioritised by the recruiting College or institution(s) beyond furthering your research.  If there are additional responsibilities such as outreach, mentoring, expanding or fostering academic networks, you will need to provide evidence of your interest and experience in these areas, as well as statements about how you would fulfil these roles when in post.

Try to meet current junior research fellowship (JRF) holders to gain further insight into what the role entails on a daily basis and what is expected by senior colleagues.

Show how your research contributes to, extends and/or maximises the impact of other work going on in the university. Then state why the JRF would enable you to further these in specific ways.

Think about how to demonstrate your experience in the following areas:

  • Your research vision.  Can you outline a big picture view of the research you want to do and its impact, for the department, the field and the wider society
  • Publications, think broadly here and include journal articles, book chapters, policy papers, expert reviews, public commentaries and any other type of media coverage
  • Funding, give prominence to any funding awards and to your grant-writing experience
  • Participation in professional activities such as establishing collaborations with people or organisations outside the university, reviewing journal articles and membership of relevant societies
  • Outline how you intend to participate in knowledge exchange and public engagement within your fellowship. These activities are now recognised as significant components of academic life

Look at  Vitae’s Research Developer Framework  to identify any other academic-related competencies that you could demonstrate in your application (particularly project-management, leadership, developing innovative partnerships/strategic thinking).

Have your application reviewed by a careers adviser by booking a short discussion appointment on CareerConnect . 

Our Resources

Example cover letters.

  • Sample cover letter
  • Sample cover letter for management consultancy
  • Sample cover letter for voluntary organisation
  • Sample speculative cover letter   (see speculative applications)
  • Sample cover letter for first lectureship, Arts and Humanities
  • Vitae  for examples and advice relating to academic cover letters

Related pages

  • Demonstrate You Fit the Job Criteria
  • Application Forms

External Resources

External websites with guidance and examples.

  • TARGETjobs: Cover letter essentials
  • Prospects: Cover Letters

Artificial Intelligence (AI) generators and other paid-for services

A growing number of websites offer AI-generated cover letters, either for free or for a fee. There are also numerous organisations offering to write your cover letters for a fee. We believe that if you follow the advice above and come for a (free) cover letter review at the Careers Service as part of a 20-minute 1:1 appointment, you will get the best service for you. 

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University Application Cover Letter: 4 Templates

When applying for college admission, it is critical to do everything necessary to ensure that your application stands out. Sending a cover letter in support of your application materials can be an excellent method to catch admissions officers’ attention while also allowing them to learn more about your personality and unique circumstances.

Letter Template: 1

Table of Contents

University Application Cover Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

 Subject- University application cover letter

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient]

This is a formal letter of application for admission to [mention the name of the college or university or any other institute]. I’ve investigated numerous institutions that offer [mention the kind of degree] in [mention the area of study] over the past few years, but I ultimately chose [name of college] because of its commitment to [mention the school’s or program’s aims, objectives, or mission]. Unlike other universities, your program [describe the program and how it varies from similar programs offered by other colleges].

I’m currently preparing to begin my undergraduate studies. My ambition is to complete the [mention the college program] at [mention the name of the college or university or any other institute]. I aim to get a job as a [mention the job title of the sender] where I can [mention the career ambitions of the sender] after graduation. Because of [the program or college’s distinctive features], I believe [mention the name of the college or university or any other institute] provides me with the finest option for preparation for my future aspirations.

Please find my application form and the needed documentation inside. I’m available to answer any extra questions you may have, and I hope to hear from you soon. Thank you for taking the time to review my application.

[Handwriting signature]

[Mention here, if there is any post note to be given]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

Subject- University application cover letter

I’d want to express my enthusiasm for the [job title] at the University of [Mention the name of university]. I examined numerous universities that offer a [mention the subject] degree in journalism over the past few years, but I ultimately chose the University of [Mention the university name] because of its commitment to educating students with a digital-first perspective.

Unlike other universities, your curriculum places a premium on the development of each individual student through a “learn by doing” approach. Not only that, but the program’s efforts have proven fruitful, as evidenced by the large number of alumni who now work in the news media. I would be proud to obtain the high-quality education that your university provides its students, both in the journalism program and elsewhere.

I’m currently looking to start my undergraduate studies, with the objective of graduating from the University of [mention the university name]’s Journalism program. After graduation, I hope to work as a news reporter, where I will be able to convey breaking news stories while also giving a voice to the voiceless in my community. I feel the University of [Mention the university name] will provide me with the best chance to accomplish my goals.

Please find my application form and the needed documentation inside. I’m available to answer any more questions, and I hope to hear from you soon. Thank you for taking the time to review my application.

Letter Template: 3

My name is [mention the Name of the sender], and I’m writing to express my interest in the position of [mention the Position of the sender applied for] at [mention the name of the company or organization]. I was overjoyed to discover this job on [mention the Website or Job Board] and believe that my talents and education qualify me for the position.

As a [mention the post of the sender] at [mention the name of the company or any institute], I have much experience conducting research and creating written reports and assessments of my results. My study abroad experience in the [mention the name of the country] enabled me to develop my interview, research, and writing skills, culminating in the approval of a [mention the number of words] word thesis. Furthermore, my time management and teamwork efforts as an instructor prepared me for the deadlines and team expectations of [mention the Position] at [mention the name of the Company].

What interests me the most about [mention the name of the Company] is your activity in worldwide publishing. I feel I can provide some expertise to your efforts to investigate and develop new ways for breaking into international markets, having researched the effects of literature abroad.

I’ve attached my resume, which includes more information about my education and experience. I look forward to meeting with you to discuss my skills and qualifications at your earliest convenience. Please contact me by email [mention the Email Address] or phone [mention the Phone Number]. Thank you for your time, and I hope to hear from you soon.

Letter Template: 4

We observed a [mention the percentage] % increase in admissions and a [percentage] % improvement in total grades during my [number of years] years as [mention the post] at [company name]. The oriental studies program was [percentage] % oversubscribed, and [mention the percentage] % of our teachers produced peer-reviewed research in industry-leading linguistic journals.

Moving to [mention the location] with my family opens up new prospects, and while I am eager to return to academia, the timing of the [mention the post] position at the [mention the name of the university] seems ideal. I understand you want to expand your eastern and [mention the name of the university] departments, and I believe my experience will be useful.

Students are drawn to degree programs mostly because of the breadth of the curriculum and the variety of choices for additional study. Language teachers with experience teaching classes about the cultural and historical aspects of their respective countries were the most popular at [mention the name of the university], and it is this mix that will most likely propel Texas’ success.

As these regions become global economic powerhouses, interest in studying esoteric linguistics and ancient poetry has waned. Students desire to study things that will be useful in their relationships with real people. That is the foundation of any modern languages department’s success. I am an active participant in these academic circles and am convinced that I can help attract some top teaching talent.

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“Business, marketing, and blogging – these three words describe me the best. I am the founder of Burban Branding and Media, and a self-taught marketer with 10 years of experience. My passion lies in helping startups enhance their business through marketing, HR, leadership, and finance. I am on a mission to assist businesses in achieving their goals.”

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University Student Cover Letter Example

Boost your chances of getting hired & learn creative tricks to use in your own cover letter with our free, expertly drafted University Student cover letter example. Use this cover letter example at no cost or modify it in any way using our job-landing cover letter creator.

Milan Šaržík — Certified Professional Résumé Writer

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Write an eye-catching resume as a university student

University Student Cover Letter Example (Full Text Version)

Dear Hiring Manager,

My name is Cheng Kun and I am pleased to be applying for the Software Intern job at your company. As a Computer Science student, I possess various skills and knowledge needed to execute all duties associated with the role and therefore I believe that I would be a great fit to your team.

I am a fourth-year student at the University of Waterloo and during my studies of the above-mentioned subject, I've developed extensive knowledge of the field and multiple qualities which help me to not only get the job done but also critically analyze problems and come up with creative solutions. With a GPA of 3.96, I'm among the top 10% of students and was awarded multiple times for achieving exceptional academic results. Besides studies, I also like to engage in extracurricular activities and I'm currently part of Astronomy Society, Physics Society, and Engineering Society, where I can learn even more about the subject.

What's more, I possess valuable industry experience as well. While working at the Intel Corporation, I had a chance to see and feel what's it like to function in a fast-paced and deadline-driven business environment. Besides working on the development of new software applications, I also performed multiple other tasks, such as providing engineering support to colleagues and completion of reports on the progress of the assigned projects. For my hard work and great results, I was awarded Employee of the Month which was an amazing satisfaction for all the effort and dedication I put in.

I am proficient and skilled in multiple coding languages, including JavaScript, C++, and Java and offer various other important skills, such as the ability to work and perform well independently or in a team and exceptional work ethic. I look forward to hearing from you and would be happy to come in for an interview. Thank you for your time and consideration.

Milan Šaržík — Certified Professional Résumé Writer

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

Edit this sample using our resume builder.

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AI: Resumes and Cover Letters

Your resume provides a snapshot of your professional experience which allows employers to quickly assess your qualifications. Your cover letter conveys your interest in an organization, showcases your strength as a writer, and makes the argument that you are a fit for the position.

These documents should authentically represent who you are and what you have to offer. To this end, generative AI can be a useful tool in the editing process. For example, it can help you brainstorm revisions to bullet points, incorporate keywords gleaned from a job description, or otherwise improve what you already have. Generative AI should not be the primary author—not least because its output will likely be very generic.

See below for some advice on using generative AI for resumes and cover letters. For more on this topic, see the MCS resume guide relevant for your population, and schedule an appointment with an MCS advisor. 

Resumes:  

  • Start with your draft. Begin with your existing resume or as many details as you can pull together from your past experiences, including the impact you had in the role, relevant numbers, etc. Enter this information in the prompt section by section or bullet by bullet for precise insights or adjustments.  
  • Know your audience. Tailor your resume to the specific role you’re applying for. Consider what that employer is looking for specifically, in case it differs from more general industry resume guidance.  
  • Use generated text as a potential edit, not as a final product. Adjust the language in AI-generated text to fit your needs, and ensure it is an accurate and authentic depiction of your experience and accomplishments.  Carefully consider all suggestions instead of implementing them without thought.
  • Know your documents. Be able to speak to every line of your resume if asked in an interview. Read it aloud to catch repetitions or inaccuracies.  
  • Optimize your resume for applicant tracking systems. It is no secret that many employers, especially those which receive a high number of applications, use applicant tracking systems to scan resumes and cover letters for certain keywords or phrases. Resume optimization tools may help you understand the persona you are conveying to employers through your resume. Some strategies we recommend are using basic formatting, explicitly listing your skills, and including keywords from the job description. 
  • Privacy caution: Don’t share personal or proprietary data when using generative AI.   

Cover Letters:  

  • Know what the employer is looking for. Insert the full job description in the generative AI tool and prompt it for a list of top skills and expertise needed for the position. 
  • Include specific examples. Input your resume content into the tool to ask for examples from your background that might demonstrate those skills. Keep in mind that you may have examples that are not included in your resume, so take a moment first to come up with your own ideas. Then, add to the content generated so that it conveys your story.
  • Get feedback. Ask for ideas on how to improve a cover letter once you’ve written it, inserting the cover letter you’ve drafted and the job description and prompting the tool to answer, “Does this letter convey my ability to add value to the company?” Ask for grammar suggestions, in the same way you would with Grammarly or other tools.
  • Make it your own. Read the letter aloud. Does it make a strong case (with specific and accurate examples from your background) that you are a fit for the position? Is it in your voice and authentic to you? Is it well-written? 
  • Follow organization guidelines. Read all application instructions, as some organizations may have rules about whether AI can be used in preparing application materials. 

Example prompts:   

  • Taking the role of a recruiter for [insert company/industry name], provide feedback on this resume [insert content] for this job description [insert job description text].
  • Based on this job description [insert job description], generate 5 suggestions for improving this bullet point [insert bullet point]. 
  • When crafting a resume for the position of [insert role/job description], what are five things a career counselor would suggest I include?
  • How can I incorporate these skillsets and experience [insert keywords] into this resume experience description [insert bullets] for this position [insert job description]? 
  • I am applying for the position of [insert title/company name] and I want to highlight my skills and experience in [insert field of expertise]. Provide some ideas of ways I could improve my resume. 
  • What are some great active verbs for [insert job title] resumes?  

IMAGES

  1. University Student Cover Letter Example

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  2. Cover Letter Examples by Real People: Lyon University PhD student cover

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  3. 13+ Sample Cover Letter For University Admission

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  6. College Student Cover Letter Sample & Tips

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COMMENTS

  1. How To Write a College Application Cover Letter (With Template)

    2. Include the date Below your contact information, write the date you plan on sending the cover letter. Include the month, the day and the year. For example, "November 20, 2020." 3. Write the head of admission's name, the college's name and the college's address

  2. PDF Cover Letter Guide

    Opening paragraph: Start by highlighting something interesting about yourself, like how a course inspired you or an internship confirmed a career path. Avoid introducing yourself by name or filling in blanks ("I am a _____ major applying for ____ position with ____ company.").

  3. University Cover Letter Example · Resume.io

    Dear Mr. Brawley, During my seven years as Head of Modern Languages at Northwestern, we saw a 35% uptick in admissions and 25% improvement in overall grades.

  4. Sample Cover Letters

    Career Resources Sample Cover Letters Look through these sample cover letters to get an idea of what to include in your letter. Do not copy them directly! The most important quality you can convey in your cover letter is enthusiasm, and this must be done in your own style. Read our tips for writing a great cover letter.

  5. PDF Cover Letters for Academic Positions

    Opening Paragraph Introduce yourself to the search committee. Refer to the specific position for which you are applying and how you learned about the position or institution. Briefly, but specifically, explain why you are interested in the job and institution, beyond regurgitating the mission statement).

  6. How to Write a University Application Letter [+Examples and Tips]

     What Is a University Application Letter? A university application cover letter is unique from other application letters such as motivation letters for university, letters of interest for university applications, and recommendation/reference letters for university applications. Here is the difference between the three:

  7. Writing Cover Letters for University Applications [2023 Guide]

    For example, MIT's Career Advising & Professional Development office explains that a well-crafted cover letter can help set you apart from other applicants by providing context and a personal touch to your application. Format and Structure of a Cover Letter

  8. How to Write an Academic Cover Letter With Examples

    Cover Letter Format. Your cover letter should be written in the same basic format as a business cover letter. An academic cover letter is typically two pages compared to a single page for non-academic letters. Here's an example of the appropriate format for a cover letter and guidelines for formatting your letters.

  9. Academic Cover Letter Sample

    Box 58 Baxter College Arcadia, WV 24803 Dear Dr. Sellers: I am writing to apply for the position as assistant professor of English with an emphasis in rhetoric and composition that you advertised in the October MLA Job Information List.

  10. College Application Letter

    In short, what makes you, you. As you'll see when reading example college application letters, college application cover letters are not all that different from what you would write in a cover letter when applying for a job or graduate school.

  11. Writing the Cover Letter

    Undergraduate Careers & Internships Tools & Resources Résumés & Cover Letters Writing the Cover Letter What are the objectives of a cover letter? A good cover letter puts your résumé in context and persuades the prospective employer that you are a good match for the position in question.

  12. University Application Letter: How To Draft It Right!

    Example: "Ever since I solved my first Rubik's Cube, I've been fascinated by problem-solving, leading me to my passion for Computer Science." Step 2: Highlight Achievements and Experiences Discuss your academic and extracurricular achievements. Link them to how they have prepared you for the course. List of Achievements/Experiences:

  13. Cover Letters

    Cover Letter Format. Dear first and last name (address to someone specific or Dear Hiring Manager): Paragraph 1: State what you are applying for and why you are applying to XYZ organization or position. Introduce yourself by saying something about yourself (i.e., I am a senior studying communications at American University).

  14. University Student Cover Letter Samples & Examples 2024

    Resume Writer Last updated: Oct. 26, 2023 Average: 4.8 (10 votes) Created with Excellent 4.5 out of 5 Table of contents How to write a compelling university student cover letter You've made it to the university of your choice, working hard to keep your grades up and earn the degree of your dreams.

  15. Cover Letter Example for University Admission: How to Impress

    Cover Letter Example for University Admission FAQs. What is a cover letter for university admission? A cover letter for university admission is a document that accompanies your application to a university, providing additional information about your qualifications and experience beyond what is listed in your resume or application.

  16. Cover Letter Creation Guide

    Cover Letter Creation Guide. A cover letter can be a valuable tool to provide additional context to your application beyond what you can provide in your resume. For example, you might include why you are interested in working in the industry, organization, or that particular role. A well-written cover letter can help to demonstrate your fit for ...

  17. College Application Cover Letter Examples

    Writing Your College Application Cover Letter. While the samples here are great starting points, you will need to adjust them to focus on your specific situation. You will need to include: Why you want to attend this particular school. What your academic interests are. How the school is a good fit for your academic interests and long-term goals.

  18. Academic Cover Letter Sample & Writing Tips

    Here's a list of key academic skills to highlight in your cover letter: Research skills. Involvement with publications or books. Awards and fellowships. Teaching methods. Preparing course materials. Course management system software. Google Drive and Microsoft Office (Word, Excel, Outlook, and PowerPoint) Online library databases.

  19. Cover Letters

    Job Search and Applications Cover Letters Cover Letters A cover letter introduces and markets you effectively by complementing your CV. A cover letter tells your story by highlighting your relevant strengths and motivation for the person and organisation you are writing to, rather than listing all the things that can already be seen on your CV.

  20. University Application Cover Letter: 4 Templates

    Letter Template: 1 Table of Contents University Application Cover Letter [Mention the name of the sender] [Mention the address of the sender] [Mention the contact details] [Mention the email address] [Mention the date] Subject- University application cover letter [Mention the name of the recipient] [Mention the address of the recipient]

  21. College Student Cover Letter Sample

    Here are tips on how to format your cover letter properly: Include an introduction, two to three body paragraphs, and a conclusion. Keep the font size between 10.5 and 12 points (be sure to choose a professional cover letter font). Make sure the margins are ½"-1" on all sides side. 3. Open with a strong introduction.

  22. Student Cover Letters With Template and Example

    Student cover letter example. Here is a sample cover letter for a student that you can use as a guide to write an impressive cover letter of your own: Kellen Daniels 555-555-5555. [email protected]. December 10, 2020. Dear Hiring Manager,

  23. University Student Cover Letter Example

    CHENG KUN. 555-555-5555. [email protected]. EQQ Technologies, Inc. New York City, NY, United States. 08/10/2019. Application for the position of Software Intern. Dear Hiring Manager, My name is Cheng Kun and I am pleased to be applying for the Software Intern job at your company.

  24. How To Write a College Student Cover Letter (With Template)

    The image is titled Cover Letter vs Resume. An example cover letter is on the left with tips written below it. The cover letter reads: Malik Rabb (123)456-7891 [email protected] May 1, 2020 Dear Hiring Manager, I am grateful for the opportunity to apply for the associate marketing position at Retail Ocean. Storytelling through marketing is a true passion of mine, and I graduated with a four-year ...

  25. AI: Resumes and Cover Letters

    Cover Letters: Know what the employer is looking for. Insert the full job description in the generative AI tool and prompt it for a list of top skills and expertise needed for the position. Include specific examples. Input your resume content into the tool to ask for examples from your background that might demonstrate those skills.

  26. PDF Application for Federal Student Aid

    After you complete this application, make a copy of pages 7 through 20 for your records. Then mail the original of pages 7 through 20 to: Federal Student Aid Programs, P.O. Box 70204, London, KY 40742-0204. Extra postage will be required. After your application is processed, you will receive a summary of your information in your