cv cover letter for administrative assistant

Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Administrative Assistant Cover Letter Example

Discover how to make your application for an Administrative Assistant position stand out. Use our example below to create an Administrative Assistant cover letter that employers will notice.

Resume and Cover Letter Experts

Crafting a compelling cover letter is a crucial step in landing any job, and even more so in a detail-oriented role like an Administrative Assistant. 

As a support role that is often the backbone of an organization , an Administrative Assistant position requires a unique blend of skill, professionalism, and a touch of personality. 

This article is your ultimate guide to standing out as an Administrative Assistant candidate:

• Discover the 4 less-known skills that employers are looking for.
• Uncover 3 certifications that will increase your odds of securing your ideal role.
• Get your hands on ready-to-use examples to help you craft a captivating cover letter.
• Learn the one game-changing tactic that could fast-track your getting hired.

Ready? Let’s begin!

Experienced Administrative Assistant Example Cover Letter

For seasoned Administrative Assistants, showcasing your experience and accomplishments in your cover letter is crucial to landing that next great position. But how can you ensure that your cover letter stands out from the pile on the hiring manager’s desk? 

Here is an e xample of a good cover letter for an Administrative Assistant that highlights key accomplishments, expertise, and why you are the perfect fit for the position:

Hiring Manager’s name

Company name

Company address

Dear Mr/Mrs/Ms. [Hiring Manager Name]

I am writing to communicate my interest in the Administrative Assistant role being advertised by [company]. This position particularly caught my attention as I have extensive experience and a strong educational background in the office administration of small and medium-sized businesses. I think this knowledge and expertise could be highly valuable to [company].

During my 3 year career, I have attended to numerous types of office administrative tasks and worked extensively with Microsoft Office software. I have been responsible for maintaining and updating sensitive data, every step of meeting organization from planning to the recording of minutes as well as drafting essential internal communications in addition to 2 weekly reports.

In my current position, I was also put in charge of optimizing the efficiency of our office supply purchasing, the results of which saved the company over $2,000. I also expanded my formal writing skills greatly by assisting with the drafting and proofing of key executive correspondence.

I have attached my resume to this letter to add further information about my career history and hope that my credentials represent a good match for this role. I’m very keen to learn more about the position and would be eager to organize a meeting to discuss it in more detail.

In the meantime, I’d like to thank you for your consideration and to invite you to contact me at any time regarding the opportunity. I can be reached every evening from 5pm-9pm via my telephone number or at any time with my email address listed below.

Phone number

Email address

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Entry-Level Administrative Assistant Example Cover Letter

Breaking into the field of administration without much experience can be challenging, but a well-crafted cover letter can be your golden ticket . 

For those at the starting line of their administrative careers, your cover letter must not only convey your skills but also showcase your potential. 

Below is an example of an entry-level Administrative Assistant cover letter that packs a punch, designed to capture the hiring manager’s attention and open doors for you.

Dear [Hiring Manager’s Name],

I am writing to apply for the Entry-Level Administrative Assistant position at [Company Name] as listed on your website. As a recent graduate with a Bachelor’s degree in Business Administration and a Microsoft Office Specialist (MOS) certification, I am eager to embark on a career in administration and am excited about the opportunity to contribute to the success of [Company Name].

While I have not held a formal Administrative Assistant role, my experience and skills gained from internships and part-time roles have prepared me for the responsibilities of this position. In a recent internship, I was responsible for organizing a series of departmental meetings, which involved coordinating schedules for over 30 staff members, preparing meeting materials, and managing follow-up communications. This experience, coupled with my MOS certification, has equipped me with the skills necessary to manage documents, data, and schedules efficiently.

I am particularly drawn to [Company Name] because of your commitment to [something specific about the company that you admire, e.g., innovation, community engagement, etc.]. I am confident that my educational background, certification, and experience align with the values and goals of [Company Name], and I am enthusiastic about the opportunity to contribute to your team.

Enclosed is my resume, which provides additional details about my education and professional experience. I am eager to bring my unique skills to your esteemed team at [Company Name], and I am fully committed to contributing to your ongoing success. I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how my qualifications align with the needs of your team. 

Thank you very much for considering my application.

Best regards, 

Boost your resume and cover letter with our Administrative Assistant resume builder . Just a few clicks and finished!

5 Unique Skills that Can Set You Apart as an Administrative Assistant 

Standing out as an Administrative Assistant means more than just having a polished resume and cover letter. It means possessing unique skills that add value to the role and the company. 

While basic administrative skills like organization and communication are essential, there are other, less known skills that can truly set you apart from the crowd. Take a look: 

• Advanced technical proficiency : Being adept at using advanced features of office software, such as creating macros in Excel, developing high-quality presentations in PowerPoint, or utilizing mail merge in Word.

My technical skills include proficiency in office software, such as utilizing the mail merge feature in Word to streamline large-scale communications. In my previous role, I successfully used this feature to send personalized invitations to over 500 clients for a company event, saving the team approximately 10 hours of manual work and ensuring a professional and personalized approach.

• Project management : Ability to use project management tools like Asana or Trello to organize, plan, and manage projects and tasks efficiently.

In my previous role, I was responsible for coordinating a team of 10 to execute a large-scale marketing campaign. Utilizing Asana, I created a detailed project plan, assigned tasks to team members, set deadlines, and monitored progress to ensure the project stayed on track. This approach resulted in the successful completion of the campaign two days ahead of schedule and 15% under budget.

• Basic graphic design : Skills in using design software like Adobe Photoshop or Canva to create visually appealing documents, presentations, or marketing materials.

Beyond my administrative expertise, I have basic graphic design skills that I believe will benefit your team. I am adept at using Adobe Photoshop and Canva to create visually appealing and effective documents, presentations, and marketing materials. Recently, I designed a Canva presentation for an executive meeting, incorporating visuals and infographics that clarified complex information and received praise for its professionalism and visual appeal.

• Fluency in a second language : Being fluent in a second language can be extremely beneficial, especially in companies that have international clients or offices. This skill can help in communicating with clients, translating documents, or interpreting during meetings.

My language skills in Spanish have proven beneficial in previous roles for client communication, document translation, and interpreting during meetings, and I am confident they will be of great value to your team as well.

• ChatGPT : Knowing how to leverage AI in an Administrative Assistant setting might just give you the edge you need to get ahead of your competitors. Provide examples of how you’ve used ChatGPT to complete tasks, such as writing emails or preparing presentations.

In my previous role, I integrated OpenAI’s ChatGPT into our customer service system, which handled 50% of routine inquiries, freeing the team for more complex tasks and improving response times.

The One Thing that Could Get You Hired Fast as an Administrative Assistant

What makes Administrative Assistants such valuable employees?

The reasons are many, but being a proactive problem solver ranks at the top of the list. Here is why:

• Prevents escalation : By identifying and resolving issues before they become major problems, the Administrative Assistant helps prevent escalation, which can save time, resources, and stress for the entire team.
• Efficiency : Being proactive in solving problems helps in streamline processes and make operations run more smoothly, thereby increasing overall efficiency.
• Shows initiative : This is a highly valued trait in any employee and can lead to increased trust and possibly more responsibilities.
• Reduces stress for others : By ensuring that things run smoothly and potential problems are addressed before they affect others.
• Improves job performance : It can lead to increased job satisfaction, a better working environment, and potentially more opportunities for career advancement.

To showcase “proactive problem-solving” in an Administrative Assistant cover letter, you should highlight instances where you independently identified a problem and took the initiative to find and implement a solution before it escalated or was brought up by someone else. 

In my previous role, I noticed that the scheduling system we were using was causing double bookings and communication mix-ups. I took the initiative to research and propose a new scheduling software that better suited our needs. After receiving approval, I took the lead in implementing the new system and training the staff on how to use it. This not only eliminated the double booking issue but also improved overall efficiency and communication within the team.

This example shows that the candidate took the initiative to identify a problem, research and propose a solution, and then take the lead in implementing the solution. 

It demonstrates proactive thinking, leadership, and the ability to manage and solve problems.

Who wouldn’t want someone like that on their team?

I realized that the office supply ordering process was inefficient and often resulted in either a surplus of supplies or a shortage at crucial times. I took the initiative to analyze our supply usage over a few months and created a more efficient ordering schedule and system, which reduced surplus waste by 30% and ensured that we always had the necessary supplies on hand.

The applicant identified an inefficiency, analyzed the situation, and created and implemented a system that resulted in tangible benefits for the company. By including a metric, their story becomes alive and is much more interesting and credible. Wouldn’t you say so?

3 Must-Have Certifications for Administrative Assistants

If you’re looking to supercharge your career as an Administrative Assistant, gaining a certification is a power move that can skyrocket your career prospects. 

But with so many options out there, which certifications are worth your time and investment? 

Our research uncovered these 3 as highly sought-after by employers:

• Microsoft Office Specialist (MOS) Certification
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

See how you could include one of these certifications in your cover letter:

While my formal work experience is limited, I have acquired key skills through completing the Microsoft Office Specialist (MOS) Certification. This has equipped me with advanced proficiency in the Microsoft Office Suite, ensuring my ability to efficiently manage essential tasks such as document creation, data management, and scheduling. I am confident that this certification, coupled with my strong organizational and communication abilities, prepares me well to provide solid administrative support to your team.

Key Insights to Takeaway

Reflect on the essential lessons that can make a difference in your job search. Remember, it’s not just about meeting the basic requirements but demonstrating that you bring unique value as an Administrative Assistant.

Let’s review the main points of this guide:

• Stand-out skills : Employers are not just looking for basic administrative skills. Unique skills like proactive problem-solving, advanced technical proficiency, project management, basic graphic design, and leveraging AI can set you apart from other candidates.
• Certifications matter : Having certifications like Microsoft Office Specialist (MOS), Project Management Professional (PMP), or Adobe Certified Associate (ACA) can significantly boost your chances of landing the perfect job.

With these insights in your toolkit, you are now poised to not only apply for Administrative Assistant roles but to truly shine as the ideal candidate. 

Each skill you hone and each certification you acquire is a stepping stone towards not just a job, but a fulfilling and rewarding career.

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Resume Worded   |  Career Strategy

5 administrative assistant cover letters.

Approved by real hiring managers, these Administrative Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Administrative Assistant
• Executive Assistant
• Executive Assistant to the CEO
• Alternative introductions for your cover letter
• Administrative Assistant resume examples

Administrative Assistant Cover Letter Example

Why this cover letter works in 2024, highlighting specific accomplishments.

By providing specific numbers and achievements, this cover letter showcases the candidate's ability to make a tangible impact in their previous role. Make sure to include similar quantifiable accomplishments in your own cover letter.

Linking Skills to Company Values

This cover letter demonstrates how the candidate's skills and experiences align with IBM's core values, such as innovation and collaboration. When writing your own cover letter, research your target company's values and explain how your skills and experiences directly relate to them.

Experience personal connection to company

Expressing your personal connection to the company like this can really set you apart. It shows you're interested in the company culture, not just the job. It's clear you've done your homework and are genuinely excited about working there.

Showcase Sustainability Initiatives

In an era where most companies are becoming more conscious about their environmental impact, mentioning your contribution to sustainability efforts can score you major points. In this case, you emphasized creating a digital filing system that reduced paper use, signaling your commitment to not only efficiency, but also corporate responsibility.

Executive Assistant Cover Letter Example

Showcasing efficiency improvements.

I like how you're not only mentioning your achievements but quantifying them as well. This paints a clear picture of the value you've added in your previous role. It's easy to say you're efficient or organized, but bringing up a specific example where you improved process efficiency by 30% really proves it.

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Executive Assistant to the CEO Cover Letter Example

Connect to company mission.

One thing that stands out here is how you tied your excitement for the role to the company's mission of driving technological innovation. This shows that you are not just interested in the job, but also in contributing to the company's broader goals. It's a clear demonstration that you’re not only looking for a job, but a purpose.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Administrative Assistant Roles

• Administrative Assistant Cover Letter Guide
• Entry Level Administrative Assistant Cover Letter Guide
• Executive Administrative Assistant Cover Letter Guide
• Experienced Administrative Assistant Cover Letter Guide
• Legal Administrative Assistant Cover Letter Guide
• Medical Administrative Assistant Cover Letter Guide
• Office Administrative Assistant Cover Letter Guide
• Sales Administrative Assistant Cover Letter Guide
• Senior Administrative Assistant Cover Letter Guide

Other Administrative Cover Letters

• Administrative Coordinator Cover Letter Guide
• Executive Assistant Cover Letter Guide
• Inventory Manager Cover Letter Guide
• Loan Processor Cover Letter Guide
• Office Manager Cover Letter Guide
• Project Administrator Cover Letter Guide
• Research Assistant Cover Letter Guide
• Virtual Assistant Cover Letter Guide
• Warehouse Manager Cover Letter Guide

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

Experienced Administrative Assistant Cover Letter Example

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You should start your Experienced Administrative Assistant cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and mention the position you're applying for. Highlight your years of experience as an administrative assistant and briefly mention the key skills and achievements that make you a strong candidate for the job. For example, "Dear [Hiring Manager's Name], I am writing to apply for the Administrative Assistant position at [Company's Name]. With over [number] years of experience in administrative roles, I have developed strong organizational and multitasking skills, honed by managing complex calendars, coordinating extensive travel arrangements, and overseeing large-scale projects." This introduction is professional, direct, and showcases your experience and skills right from the start.

The best way for Experienced Administrative Assistants to end a cover letter is by summarizing their interest in the role and their qualifications. They should reiterate their enthusiasm for the opportunity and express their eagerness to contribute their skills and experience to the team. It's also important to thank the hiring manager for their time and consideration. For example: "I am excited about the opportunity to bring my unique blend of over X years of administrative experience, problem-solving skills, and passion for excellence to your team. Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you." This ending is assertive, confident, and leaves a positive impression.

Experienced Administrative Assistants should include several key elements in their cover letter to highlight their skills, experience, and suitability for the role they are applying for. 1. Introduction: Start with a brief introduction about yourself and the position you are applying for. Mention where you found the job posting or how you heard about the job. 2. Relevant Experience: As an experienced administrative assistant, you should highlight your past experiences in similar roles. Discuss the tasks you were responsible for, such as managing schedules, organizing meetings, or handling correspondence. Be specific about the skills you used and the impact you made. 3. Skills: Highlight the skills that make you a strong candidate for the role. These might include proficiency in office software, strong organizational skills, excellent communication abilities, and a knack for problem-solving. If the job description mentions specific skills, be sure to address those in your cover letter. 4. Achievements: Mention any notable achievements from your previous roles. For example, you might have implemented a new filing system that increased efficiency, or perhaps you were recognized for your exceptional customer service. 5. Understanding of the Company: Show that you've done your research and understand what the company does and what they value. Explain why you're interested in working for them specifically and how you can contribute to their goals. 6. Closing: In your closing paragraph, express your enthusiasm for the role and your interest in an interview. Thank the reader for their time and consideration. Remember, your cover letter should complement your resume, not repeat it. Use it as an opportunity to tell a story about your professional journey and to demonstrate how your experience and skills make you the ideal candidate for the role.

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