essay and footnotes

What Are Footnotes and How Do You Use Them?

#scribendiinc

Written by  Scribendi

While reading a book or article, have you ever noticed little numbers placed at the ends of some sentences?

These numbers usually appear as superscripts and correspond with numbers placed at the bottom of the page, next to which appears further information that is both necessary and supplementary. Sometimes this information will come in the form of citations, but sometimes it will simply present additional notes about the topic at hand.

These citations and explanations are called "footnotes" (because they appear in the footer of the page). Take a look at the example below to see where footnotes appear on a page:

We've outlined how to use footnotes below. Check it out!

1. What Are Footnotes?

2. footnotes vs. endnotes, 2.1 should i use footnotes or endnotes, 3. how to do footnote citations, 3.1 in-text citations, 3.2 footnotes, 4. how to use footnotes in essays, 4.1 style guides, 4.1.1 modern language association (mla), 4.1.2  american psychological association (apa), 4.1.3  chicago manual of style (cms), 5. technical guide to using footnotes, 5.1 how to add footnotes in microsoft word, 5.2 how to add footnotes in google docs, 6. final tips and tricks .

Footnotes are notes that are placed at the end of a page and used to reference parts of the text (generally using superscript numbers). Writers use footnotes for several purposes, including  citations , parenthetical information, outside sources, copyright permissions, background information, and more.

Now that you understand what footnotes are, you might be wondering: why use them? The truth is, long explanatory notes can be difficult for readers to trudge through (especially when they occur in the middle of a paper). Providing this information is necessary, but doing so in the main text can disrupt the flow of the writing.

Imagine if every time an author wanted to provide a citation, the entire citation had to be written out at the end of the sentence, like this (Anthony Grafton, The Footnote: A Curious History [Cambridge, MA: Harvard University Press, 1999] 221). Books would become much longer and reading would be much more tedious. That's why footnotes are so useful: they let authors provide the required information without disrupting the flow of ideas.

While footnotes are a great resource for sharing information without clogging up the writing, it's important to note that certain style guides restrict when footnotes can be used. We'll get into that soon!

Unsure how to edit your paper? Contact the Scribendi team for professional proofreading .

Authors can also use endnotes to avoid disrupting their writing with extraneous information. Both serve similar purposes; the main difference lies in their location in your text. Here's a closer look at how both footnotes and endnotes work.

• Identified in the main text with a small superscript number
• Used for citations, parenthetical information, outside sources, copyright permissions, background information, and more
• Provide the correlating notes at the bottom of the same page
• Identified in the main text with a small superscript number (like footnotes)
• Used for citations, parenthetical information, outside sources, copyright permissions, background information, and more (like footnotes)
• Found collectively at the end of an article, chapter, or document (unlike footnotes)

When deciding  whether to use footnotes or endnotes , authors must consider three main factors:

• The style guide being used (as some require either footnotes or endnotes)
• The number of notes being included (as having too many footnotes on each page can be distracting)
• Which option will be more convenient for the reader

To make a footnote citation, label the area of your text that you need to reference with a number (if it's your first footnote, start with "1."). At the bottom of the page, include this number with the citation. When readers see the number in the text, they know they can find the source by looking for the corresponding footnote.

Here's an example of a quoted piece of text using in-text citations vs. footnotes.

"Like the high whine of the dentist's drill, the low rumble of the footnote on the historian's page reassures" ( The Footnote: A Curious History [Cambridge, MA: Harvard University Press], 1999. pg. 1).

"Like the high whine of the dentist's drill, the low rumble of the footnote on the historian's page reassures." 1

[Text continues]

Bottom of the page:

1. The Footnote: A Curious History [Cambridge, MA: Harvard University Press], 1999. pg. 1

The exact format of your footnote depends on   the style guide  you're following. Here are some of the most common style guides for writing papers, as well as the footnote rules for each one.

Of the major style guides, The Chicago Manual of Style (CMS) uses footnotes most often. However, footnotes are occasionally employed in other style guides as well. The main difference is that, while CMS uses footnotes for citation purposes, the Modern Language Association (MLA) and the American Psychological Association (APA) generally rely on them for the provision of additional information.

While MLA style discourages the use of long footnotes or endnotes, the style guide does permit their use for directing readers to other pertinent information on a relevant subject.

The guide recommends that superscript numbers within the text are placed outside any punctuation that might be present (i.e., after a period if the note is at the end of a sentence and after a comma if the note is at the end of a clause). The exception to this is that the superscript numbers should be placed before dashes.

• When a footnote must be placed at the end of a clause, 1 add the number after the comma.
• When a footnote must be placed at the end of a sentence, add the number after the period. 2
• Numbers denoting footnotes should always appear after punctuation, with the exception of one piece of punctuation 3 —the dash.

4.1.2 American Psychological Association (APA)

Like MLA, APA discourages the use of footnotes unless absolutely necessary. Even then, the guide recommends that footnotes only be used to provide content notes (such as providing brief, supplemental information about the text or directing readers to additional information) and to denote copyright permissions. The rules regarding placement of the in-text numbers is the same in APA as in MLA.

4.1.3 The Chicago Manual of Style (CMS)

Of the three main style guides described here, CMS relies on footnotes the most. While CMS does allow the author–date system of in-text referencing (i.e., providing the author's name and the date of publication in parentheses at the end of the phrase, clause, or sentence that references the work), it also offers a citation style in which footnotes or endnotes are employed. In both cases, bibliographies are also required. Whether an author should use the author–date system or footnotes is often decided by the author's professor, journal, or publisher.

As an example, if footnotes are used, the following format should be adhered to when referencing a book in CMS:

Let Us Revise Your Reference Material to Any Style Guide

Try our academic proofreading service , or get a free sample.

To use footnotes in your own book, essay, or article, you must first decide on the most appropriate and logical placement of your footnotes in the text. Add numbers according to your chosen style guide, and be sure to add the numbers directly after the phrase, clause, or sentence to which the corresponding footnote refers.

Most online writing programs (such as Microsoft Word and Google Docs) come with easy-to-use tools for inserting footnotes. Here are step-by-step guides to using footnotes in both these programs.

5.2 How to Add Footnotes in Microsoft Word

Here's how to use footnotes in Microsoft Word 2021:

• Click on the place in the text where you want the first footnote to appear.
• Under the References tab, you'll see the following symbol: AB.1. Beneath this symbol is a button with the words, "Insert Footnote." Click it to create your first footnote.
• After you click that button, two numbers should appear: one number should appear in the main text, and the corresponding number should appear at the bottom of the page.
• Write your citation or additional information next to the number that appears in the footer. Format the information according to the rules of your style guide.
• You can easily return to your place in the text by clicking the number at the beginning of the footnote.

Congrats! You've created your first footnote. You can also adjust the footnote settings (like the numbering) by clicking the arrow beside the Footnotes group. It's really that easy!

Here's how to use footnotes on Google Docs:

• Under the Insert tab, click on "Footnotes."

All you really have to do to create footnotes is click a button—it couldn't be easier!

6. Final Tips and Tricks

To  improve your writing  and avoid cluttering the page, you should use footnotes sparingly and only to provide helpful additions or citations. As previously noted, this information may be considered supplementary, which is why it's best to place it away from the main portion of your writing.

When creating your footnotes, always keep reader convenience in mind, and remember that the footnotes are there to convey helpful information. If your footnotes are excessive or unnecessary, readers are likely to become annoyed—they may even be distracted from the main points of your writing.

Now that you're no longer asking "What are footnotes?" and you know how to use them according to various style guides, footnotes can become a great asset to you as a writer. Be sure to follow the recommendations above, as well as those of your preferred style guide, to ensure that you're using footnotes to their best effect. Don't forget—if you ever need help with writing, our academic articles are here for you!

If you need  professional proofreading , let Scribendi perfect your writing.

Image source: Daria Nepriakhina/Stocksnap.io

Polish Your Writing with Professional Proofreading

About the author.

Scribendi's in-house editors work with writers from all over the globe to perfect their writing. They know that no piece of writing is complete without a professional edit, and they love to see a good piece of writing transformed into a great one. Scribendi's in-house editors are unrivaled in both experience and education, having collectively edited millions of words and obtained numerous degrees. They love consuming caffeinated beverages, reading books of various genres, and relaxing in quiet, dimly lit spaces.

Have You Read?

"The Complete Beginner's Guide to Academic Writing"

Related Posts

How to Cite a Website (and Achieve True Unagi)

How to Create a Bibliography Using Word

Turabian Style: How to Use It

Upload your file(s) so we can calculate your word count, or enter your word count manually.

We will also recommend a service based on the file(s) you upload.

English is not my first language. I need English editing and proofreading so that I sound like a native speaker.

I need to have my journal article, dissertation, or term paper edited and proofread, or I need help with an admissions essay or proposal.

I have a novel, manuscript, play, or ebook. I need editing, copy editing, proofreading, a critique of my work, or a query package.

I need editing and proofreading for my white papers, reports, manuals, press releases, marketing materials, and other business documents.

I need to have my essay, project, assignment, or term paper edited and proofread.

I want to sound professional and to get hired. I have a resume, letter, email, or personal document that I need to have edited and proofread.

 Prices include your personal % discount.

 Prices include % sales tax ( ).

• Link to facebook
• Link to linkedin
• Link to twitter
• Link to youtube
• Writing Tips

How to Use Footnotes and Endnotes

4-minute read

• 5th June 2019

Footnotes and endnotes both let you add extra information in an essay or college paper . But what should you include in these notes? And when should you use them? In this post, we run through everything you need to know about using footnotes and endnotes in academic writing.

What Are Footnotes and Endnotes?

Footnotes appear at the bottom or “foot” of the page. You can therefore put extra information in a footnote, such as source details for a citation, without interrupting the flow of the main text.

To indicate a footnote, you can add a superscript number to the text, such as at the end of this sentence. 1 These numbers then correspond to numbered notes at the bottom of the page.

Endnotes are like footnotes, but they appear together at the end of the document rather than at the bottom of each page. Endnotes are thus less immediately accessible for the reader than footnotes, but they can help ensure that pages with multiple notes don’t become cluttered.

If you are not sure which to use, check your style guide for advice.

Footnotes and Endnotes in Microsoft Word

To insert a footnote or endnote in a Microsoft Word document, you need to:

• Go to References > Footnotes on the main ribbon
• Select either Insert Footnote or Insert Endnote as required
• Type your note in the newly created footnote/endnote

You can also customize the style of footnotes and endnotes by clicking on the arrow in the bottom right of the Footnotes section of the References tab (or by going to Insert > Footnotes in Word for Mac ). This will open a new window where you can select your preferred formatting options.

Find this useful?

Subscribe to our newsletter and get writing tips from our editors straight to your inbox.

When to Use Footnotes and Endnotes

The main uses of footnotes and endnotes are as follows:

• To add a footnote citation in referencing systems such as MHRA and Chicago , with full source information also given in a bibliography at the end of the document. Endnotes are also used for citations in some systems, such as in IEEE or Vancouver referencing, where numbers in the text point to an entry in a reference list at the end of the document.
• To add non-essential commentary on something in the main text of your document. For example, if your research has raised an interesting question that is not directly relevant to your current work, you could mention it in a footnote or endnote. This lets you acknowledge the question – showing the reader that you haven’t simply ignored or failed to notice it – but without interrupting the flow of prose in the main document.

Keep in mind, too, that some referencing systems use in-text parenthetical citations . As such, you should only reference a source in a footnote or endnote if your school has asked you to do it this way.

Do Notes Count Towards the Word Limit?

We’re often asked whether to include footnotes and endnotes in the word count for papers. Different schools have different rules about this, so you will have to check your style guide . However, you should never use these supplementary notes to cheat the word count.

The key here is that essential information should never go in a footnote or endnote. If you do move vital evidence or analysis to a note, the person marking your work may ignore it. And reducing the word count is never more important than putting forward a full, coherent argument.

If you do need to reduce the word count in an essay, you have other options, such as rewriting wordy sentences or cutting repetition. Having your work proofread is a great way to ensure that your writing is always clear and concise, too, so let us know if you’d like any help.

Share this article:

Post A New Comment

Got content that needs a quick turnaround? Let us polish your work. Explore our editorial business services.

3-minute read

How to Insert a Text Box in a Google Doc

Google Docs is a powerful collaborative tool, and mastering its features can significantly enhance your...

2-minute read

How to Cite the CDC in APA

If you’re writing about health issues, you might need to reference the Centers for Disease...

5-minute read

Six Product Description Generator Tools for Your Product Copy

Introduction If you’re involved with ecommerce, you’re likely familiar with the often painstaking process of...

What Is a Content Editor?

Are you interested in learning more about the role of a content editor and the...

The Benefits of Using an Online Proofreading Service

Proofreading is important to ensure your writing is clear and concise for your readers. Whether...

6 Online AI Presentation Maker Tools

Creating presentations can be time-consuming and frustrating. Trying to construct a visually appealing and informative...

Make sure your writing is the best it can be with our expert English proofreading and editing.

• Skip to main content
• Skip to secondary menu
• Skip to primary sidebar
• Skip to footer

Erin Wright Writing

Writing-Related Software Tutorials

What Are Footnotes and How to Use Them

By Erin Wright

What Are Footnotes?

Footnotes are supplementary pieces of information that support your writing. If you’re following The Chicago Manual of Style (Chicago style, which is the best style guide for general business content), supplementary information includes works cited, suggestions for further research, commentary, quotations, copyright statements, or a combination of any of the above. 1

If you’re following the Publication Manual of the American Psychological Association (APA style) or MLA style from the Modern Language Association, works cited typically appear in the reference list or bibliography; so, footnotes are reserved for commentary, suggestions for further research, or copyright statements. 2

Work cited example based on Chicago style:

1. Lynne Truss, Eats, Shoots & Leaves (New York: Gotham Books, 2003), 89.

Commentary example:

2. This study excluded Groups D and E; therefore, it should not be considered exhaustive.

Suggestion for further research example:

3. Visit www.erinwrightwriting.com for more information about ampersands.

Where Should Footnotes Appear in Formal Documents?

Footnotes usually appear at the bottom of the page. Each footnote is preceded by a number that also appears as a superscript after the corresponding material on that page. Chicago style allows you to use symbols, such as the asterisk or the dagger, instead of numbers if you only have a few footnotes. 3

If you’re following APA style or MLA style, footnotes can appear at the foot of the page or all together at the end of the document. 4 (In Chicago style and MLA style, notes placed at the end of articles, chapters, or books are called endnotes. 5 ) Unlike Chicago style, APA style and MLA style don’t recommend using symbols as footnote identifiers. 6

Where Should Footnotes Appear in General Business Writing?

If you’re publishing less formal content online, such as a blog post or a how-to article, there’s no rule that says you can’t put footnotes at the end of individual sections. I like to call them “floating footnotes” because they float where they’re most needed instead of languishing at the end of a page or document.

In fact, floating footnotes can be more helpful than traditional footnotes for viewers who only need to read a few sections of your content. Floating footnotes can also benefit viewers who don’t want to scroll all the way to the end of a long webpage or ebook.

However, reserve floating footnotes for longer pieces so your content doesn’t become disjointed. If your blog post or article is only a couple of screen lengths, tradition footnotes should work just fine. You can see an example of a floating footnote in the second-to-last section of Three Ways to Add Currency Symbols in Microsoft Word .

Three Tips for Writing Footnotes

1. If your supplementary information is longer than a paragraph, consider using an appendix instead of a footnote.

2. If you’re following Chicago style and your footnotes are taking up too much page space, consider using endnotes instead.

3. Avoid unnecessary footnotes: if they don’t cite your sources or improve your readers’ understanding of the topic, they’re probably not necessary.

Check out these related posts on the differences between bibliographies and reference pages and how to insert footnotes and endnotes in Microsoft Word .

And of course, here are my footnotes for this blog post:

1.  The Chicago Manual of Style , 17th ed. (Chicago: University of Chicago Press, 2017), 14.19, 14.37–40.

2. Publication Manual of the American Psychological Association, 7th ed. (Washington, DC: American Psychological Association, 2020), 2.13; MLA Handbook , 9th ed. (New York; Modern Language Association, 2021), 7.1-7.2.

3. The Chicago Manual of Style , 14.25.

4. Publication Manual of the American Psychological Association , 2.13; MLA Handbook , 7.3.

5. The Chicago Manual of Style , 14.43; MLA Handbook , 7.3.

6. Publication Manual of the American Psychological Association , 2.13; MLA Handbook , 7.3.

Updated January 25, 2022

• Microsoft Word Tutorials
• Adobe Acrobat Tutorials
• PowerPoint Tutorials
• Writing Tips
• Editing Tips
• Writing-Related Resources

• Link to facebook
• Link to linkedin
• Link to twitter
• Link to youtube
• Writing Tips

How to Use Footnotes and Endnotes in Essays

4-minute read

• 23rd February 2019

Footnotes and endnotes both offer a way to add extra information to an essay . But what should you include in footnotes and endnotes? And when should you use them? In this post, we run through everything you need to know about using footnotes and endnotes in essays.

What Are Footnotes and Endnotes?

Footnotes appear at the bottom or ‘foot’ of the page. This lets you add information to an essay without interrupting the flow of the main text. Usually, this will be a citation or non-essential commentary.

To indicate a footnote, you will need to add a superscript number to the text, such as at the end of this sentence. 1 These numbers then correspond to numbered notes at the bottom of the page.

Endnotes are like footnotes, but they appear together at the end of the document rather than at the bottom of individual pages. This means endnotes are less immediately accessible for the reader than footnotes, but it helps ensure that pages with multiple notes don’t become cluttered. If you are not sure which to use, check your university style guide for advice.

Footnotes and Endnotes in Microsoft Word

To insert a footnote or endnote in a Microsoft Word document, you need to:

• Go to References > Footnotes on the main ribbon
• Select either Insert Footnote or Insert Endnote as required
• Type your note in the newly created footnote/endnote

You can also customise the style of footnotes and endnotes by clicking on the little arrow in the bottom right of the Footnotes section of the References tab (or by going to Insert > Footnotes in Word for Mac ). This will open a new window where you can select your preferred formatting options.

Find this useful?

Subscribe to our newsletter and get writing tips from our editors straight to your inbox.

When to Use Footnotes and Endnotes

The main uses of footnotes and endnotes are as follows:

• To add a footnote citation in referencing systems such as MHRA and Chicago , with full source information also given in a bibliography at the end of the document. Endnotes are also used for citations in some systems, such as in IEEE or Vancouver referencing, where numbers in the text point to an entry in a reference list at the end of the document.
• To add non-essential commentary on something in the main text of your document. For example, if your research has raised a question that is not directly relevant to your essay, you may want to mention it in a footnote or endnote instead. This lets you acknowledge it in your work – showing the reader that you haven’t simply ignored it or failed to notice something – but without interrupting the flow of the main document.

Keep in mind, too, that some referencing systems use in-text parenthetical citations . As such, you should only give references in footnotes or endnotes if your university has asked you to do this.

Do They Count Towards the Word Limit?

We’re often asked whether to include footnotes and endnotes in the word count for an essay. Different universities have different rules about this, so you will have to check your style guide . However, you should never use footnotes or endnotes to try and cheat the word count.

The key here is that only non-essential information should go in footnotes or endnotes. As such, if you move vital evidence or analysis to a footnote, the person marking your work may ignore it. And reducing the word count is never more important than putting forward a full, coherent argument.

If you do need to reduce the word count in an essay, you have other options, such as rewriting wordy sentences or cutting repetition. Having your work proofread is a great way to ensure that your writing is always clear and concise, too, so let us know if you’d like any help.

Share this article:

Post A New Comment

Get help from a language expert. Try our proofreading services for free.

3-minute read

How to Insert a Text Box in a Google Doc

Google Docs is a powerful collaborative tool, and mastering its features can significantly enhance your...

2-minute read

How to Cite the CDC in APA

If you’re writing about health issues, you might need to reference the Centers for Disease...

5-minute read

Six Product Description Generator Tools for Your Product Copy

Introduction If you’re involved with ecommerce, you’re likely familiar with the often painstaking process of...

What Is a Content Editor?

Are you interested in learning more about the role of a content editor and the...

The Benefits of Using an Online Proofreading Service

Proofreading is important to ensure your writing is clear and concise for your readers. Whether...

6 Online AI Presentation Maker Tools

Creating presentations can be time-consuming and frustrating. Trying to construct a visually appealing and informative...

Make sure your writing is the best it can be with our expert English proofreading and editing.

Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

Footnotes & Appendices 

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

APA style offers writers footnotes and appendices as spaces where additional, relevant information might be shared within a document; this resource offers a quick overview of format and content concerns for these segments of a document. Should additional clarification be necessary, it is always recommended that writers reach out to the individual overseeing their work (i.e., instructor, editor, etc.). For your convenience, a student sample paper is included below; please note the document is filled with  Lorem Ipsum  placeholder text and references to footnotes and appendices are highighlighted. Additional marginal notes also further explain specific portions of the example. 

Footnotes 

Footnotes are supplementary details printed at the bottom of the page pertaining to a paper’s content or copyright information. This supporting text can be utilized in any type of APA paper to support the body paragraphs.

Content-Based Footnotes

Utilizing footnotes to provide supplementary detail can enrich the body text and reinforce the main argument of the paper. Footnotes may also direct readers to an alternate source for more detail on a topic. Though content footnotes can be useful in providing additional context, it is detrimental to include tangential or convoluted information. Footnotes should detail a focused subject; lengthier sections of text are better suited for the body paragraphs.

Acknowledging Copyright

When citing long quotations, images, tables, data, or commercially published questionnaires in-text, it is important to credit the copyright information in a footnote. Functioning much like an in-text citation, a footnote copyright attribution provides credit to the original source and must also be included in a reference list. A copyright citation is needed for both direct reprinting as well as adaptations of content, and these may require express permission from the copyright owner.

Formatting Footnotes

Each footnote and its corresponding in-text callout should be formatted in numerical order of appearance utilizing superscript. As demonstrated in the example below, the superscripted numerals should follow all punctuation with the exception of dashes and parentheses.

For example: 

Footnote callouts should not be placed in headings and do not require a space between the callout and superscripted number. When reintroducing a footnote that has previously been called out, refrain from replicating the callout or footnote itself; rather, format such reference as “see Footnote 4”, for example. Footnotes should be placed at the bottom of the page on which the corresponding callout is referenced. Alternatively, a footnotes page could be created to follow the reference page. When formatting footnotes in the latter manner, center and bold the label “Footnotes” then record each footnote as a double-spaced and indented paragraph. Place the corresponding superscripted number in front of each footnote and separate the numeral from the following text with a single space.

Formatting Copyright Information

To provide credit for images, tables, or figures pulled from an outside source, include the accreditation statement at the end of the note for the visual. Copyright acknowledgements for long quotations or questionnaires should simply be placed in a footnote at the bottom of the page.

When formatting a copyright accreditation, utilize the following format:

• Establish if the content was reprinted or adapted by using language such as “from” for directly copied material or “adapted from” for material that has been modified
• Include the content’s title, author, year of publication, and source
• Cite the copyright holder and year of copyright or indicate that the source is public domain or licensed under Creative Commons
• If express permission was required to reprint the material, include a statement indicating that permission was acquired

Appendices 

When introducing supplementary content that may not fit within the body of a paper, an appendix can be included to help readers better understand the material without distracting from the text itself. Primarily used to introduce research materials, specific details of a study, or participant demographics, appendices are generally concise and only incorporate relevant content. Much like with footnotes, appendices may require an acknowledgement of copyright and, if data is cited, an adherence to the privacy policies that protect participant identities.

Formatting Appendices

An appendix should be created on its own individual page labelled “Appendix” and followed by a title on the next line that describes the subject of the appendix. These headings should be centered and bolded at the top of the page and written in title case. If there are multiple appendices, each should be labelled with a capital letter and referenced in-text by its specific title (for example, “see Appendix B”). All appendices should follow references, footnotes, and any tables or figures included at the end of the document.

Text Appendices 

Appendices should be formatted in traditional paragraph style and may incorporate text, figures, tables, equations, or footnotes. In an appendix, all figures, tables, and other visuals should be labelled with the letter of the corresponding appendix followed by a number indicating the order in which each appears. For example, a table labelled “Table B1” would be the first table in Appendix B. If there is only one appendix in the document, the visuals should still be labelled with the letter A and a number to differentiate them from those contained in the paper itself (for example, “Figure A3” is the third figure in the singular appendix, which is not labelled with a letter in the heading). 

Table or Figure Appendices 

When an appendix solely contains a table or figure, the title of the figure or table should be substituted with the title of the appendix. For example, if Appendix B only includes a figure, the figure should be labelled “Appendix B” rather than “Figure B1”, as it would be named if there were multiple figures included.

If an appendix does not contain text but includes numerous figures or table, the appendix should be formatted like a text appendix. The appendix would receive a name and label, and each figure or table would be given a corresponding letter and number. For example, if Appendix C contains two tables and one figure, these visuals would be labelled “Table C1”, “Table C2”, and “Figure C1” respectively.

Sample Paper    

Media File: APA 7 - Student Sample Paper (Footnotes & Appendices)

Home / Guides / Citation Guides / APA Format / How to do APA footnotes

How to do APA footnotes

Footnotes are a way for the author to provide additional content to their papers without distracting the reader from the text. The information in footnotes is different from the information provided in APA annotated bibliographies . Footnotes can be content based, providing a little more insight on an idea you raise in the text, or they can be used to provide copyright attribution for long quotes and passages.

Properly formatted APA footnotes can be placed at the bottom of the page. Alternatively, you can put them on their own page after the references. This guide on footnotes, end notes, and parentheticals provides information about the differences between these different types of notes. Either way, it’s important to know how to use footnotes properly.

In this guide, students can learn about the different uses for footnotes as well as how to format footnotes according to APA Style. All of the information here comes straight from the 7th edition of the Publication Manual .

Why use footnotes? What information goes into them?

There are two primary reasons why an author would use footnotes:

1. Using a footnote for content

As mentioned above, there are a few different ways to use footnotes. The more common way is when an author wants to provide extra insight on an idea without disrupting the flow of the text. This is called a content footnote.

In this case, you would write a a couple sentences about the extra insight. For example:

______________________

1 This data refers to the situation in 2010, and it includes emissions from industrial processes. Emissions from the latter are released during the physical and chemical transformation of materials like clinker production. Since these industrial production processes are also consumers of energy, here we made the choice to combine them with CO2 emissions from fossil fuel combustion.

2. Using a footnote for copyright attribution

When you are reproducing a portion of a copyrighted work, like an extended passage from a book or journal, it is necessary to provide copyright attribution. This can be done inside a footnote. The footnote is used instead of a parenthetical in-text citation, and you will still need to add the source as an entry in the reference list.

If it is an image or graph you are reproducing, copyright attribution can go in the figure note or table note.

A copyright footnote should start with “ From ” or “ Adapted from ” and the format will change slightly depending on the source.

Here is a template for copyright attribution for a website followed by two examples:

1 From  Webpage title , by Group Author OR Author FirstMiddleName Initials. Author Surname. Year Published, Website Name (URL).

*Note: If the Group Author and Website Name are the same, omit the Website Name slot.

2 From  First images from the James Webb Space Telescope , by National Aeronautics and Space Administration, 2022 (https://www.nasa.gov/webbfirstimages).

3 From  Question of what now for Syria remains as vexed as ever , by M. Chulov. 2022, The Guardian (https://www.theguardian.com/world/2022/jul/19/question-of-what-now-for-syria-remains-as-vexed-as-ever).

Endnotes vs. footnotes: What’s the difference?

According to APA Style, the author may choose to place the footnotes on the bottom of the page on which the callout appears or at the end of the paper on their own page(s).

“Endnotes” is a function on many word processors that inserts callouts and place the notes at the end of the document. While this is the same idea as footnotes, APA calls for a specially-formatted footnotes page.

To place the footnotes at the end of your document, check the preferences of the footnote function. You should be able to select “End of Document” instead of “End of Page.”

How to format APA footnotes

Always use the footnotes function of your word processor to insert footnotes. This will make it much easier to keep track of everything even as page content changes.

How to format footnotes correctly:

• Always use the footnotes function.
• The callout should be in superscript, like this. 1
• The callout should come after the punctuation, like this. 2
• If there’s a dash 3 —the callout comes before the punctuation, not after.
• All callouts should appear in numerical order, like this. 4

APA footnotes example

Now let’s have a look at what properly formatted APA footnotes look like in action.

Here is an example of a concise, relevant, and properly formatted footnote from “The role of renewable energy in the global economy transformation,” published in Energy Strategy Reviews.

. . . A transition away from fossil fuels to low-carbon solutions will play an essential role, as energy-related carbon dioxide (CO2) emissions represent two-thirds of all greenhouse gases (GHG). 1

In this example, the footnotes function automatically created a dividing line at the bottom of the document. It has also reduced the font size by 1pt, which is neither required nor discouraged by APA.

The reason this is a good example, however, is because the footnote provides supplemental information that is both relevant and substantive.  The information would have been too distracting to appear in the main text, but it provides helpful insight on the author’s research method.

Published October 28, 2020.

APA Formatting Guide

APA Formatting

• Annotated Bibliography
• Block Quotes
• et al Usage
• In-text Citations
• Multiple Authors
• Paraphrasing
• Page Numbers
• Parenthetical Citations
• Reference Page
• Sample Paper
• APA 7 Updates
• View APA Guide

Citation Examples

• Book Chapter
• Journal Article
• Magazine Article
• Newspaper Article
• Website (no author)
• View all APA Examples

How useful was this post?

Click on a star to rate it!

We are sorry that this post was not useful for you!

Let us improve this post!

Tell us how we can improve this post?

You can include more than one footnote on the same page in APA style. There is no restriction on the number of footnotes to be included on a page. Depending upon the number of footnotes on the page, the text area of the page will be automatically adjusted to fit the footnotes.

Footnotes in APA are used to provide the reader some additional information about the idea or the element being discussed. Footnotes are used in all types of publications such as journal articles, book chapters, and conference papers.

Two types of footnotes are used in APA style: content footnotes and copyright attribution footnotes. A content footnote provides additional explanation or information about something mentioned in the text, while a copyright attribution footnote provides copyright information for lengthy content that has been reprinted in the text. For both types, the in-text citation remains the same. Remember the following guidelines when you want to cite a footnote:

• Footnotes (whether content footnotes or copyright attribution footnotes) are numbered consecutively in the order in which they appear in the text.
• Use superscript Arabic numerals (1, 2, 3, etc.) to designate a footnote callout.
• This is a footnote. 1
• In this footnote, 2 the author tries to clarify the idea.
• A footnote callout—unlike in-text reference citation 3 —is simple to add.
• You should not add space before the footnote callout.
• If you want to refer to the same footnote again in the text, do not add any superscript Arabic numeral. Instead, write “see Footnote 3.” In this case, the footnote description need not be given again.

Note that a footnote should have only one idea. If you want to add more information, it is advisable to add the content in the text or create an appendix.

APA Citation Examples

Writing Tools

Citation Generators

Other Citation Styles

Plagiarism Checker

Upload a paper to check for plagiarism against billions of sources and get advanced writing suggestions for clarity and style.

Get Started

• PRO Courses Guides New Tech Help Pro Expert Videos About wikiHow Pro Upgrade Sign In
• EDIT Edit this Article
• EXPLORE Tech Help Pro About Us Random Article Quizzes Request a New Article Community Dashboard This Or That Game Popular Categories Arts and Entertainment Artwork Books Movies Computers and Electronics Computers Phone Skills Technology Hacks Health Men's Health Mental Health Women's Health Relationships Dating Love Relationship Issues Hobbies and Crafts Crafts Drawing Games Education & Communication Communication Skills Personal Development Studying Personal Care and Style Fashion Hair Care Personal Hygiene Youth Personal Care School Stuff Dating All Categories Arts and Entertainment Finance and Business Home and Garden Relationship Quizzes Cars & Other Vehicles Food and Entertaining Personal Care and Style Sports and Fitness Computers and Electronics Health Pets and Animals Travel Education & Communication Hobbies and Crafts Philosophy and Religion Work World Family Life Holidays and Traditions Relationships Youth
• Browse Articles
• Learn Something New
• Quizzes Hot
• This Or That Game New
• Train Your Brain
• Explore More
• Support wikiHow
• About wikiHow
• Log in / Sign up
• Education and Communications
• College University and Postgraduate
• Academic Writing

How to Do Footnotes

Last Updated: February 9, 2024 Fact Checked

Sample Footnotes

Placing citations, supplementing text, expert interview, expert q&a.

This article was co-authored by Noah Taxis and by wikiHow staff writer, Jennifer Mueller, JD . Noah Taxis is an English Teacher based in San Francisco, California. He has taught as a credentialed teacher for over four years: first at Mountain View High School as a 9th- and 11th-grade English Teacher, then at UISA (Ukiah Independent Study Academy) as a Middle School Independent Study Teacher. He is now a high school English teacher at St. Ignatius College Preparatory School in San Francisco. He received an MA in Secondary Education and Teaching from Stanford University’s Graduate School of Education. He also received an MA in Comparative and World Literature from the University of Illinois Urbana-Champaign and a BA in International Literary & Visual Studies and English from Tufts University. There are 9 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,373,300 times.

Footnotes are used generally in academic and professional writing to cite sources or add supplemental information to the main text of a paper. Academic citation styles, such as the Modern Language Association (MLA) and the American Psychological Association (APA), discourage the use of extensive footnotes. Others, such as Chicago style, require them. [1] X Research source

Tip: Footnotes are typically a smaller font size than the main text of your paper. Typically, you won't need to change the default size on the word processing app you're using to write your paper – it will do this automatically when you create a footnote.

• You'll typically only have one footnote per sentence. If you need more than one footnote, place the other footnote at the end of the sentence clause it relates to, outside the closing punctuation. The only exception is if the sentence is broken up by a long dash, in which case, the superscript number goes before the beginning of the dash. [4] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source

Footnote Number in Line with Text: It is well known that patients who suffer from Crohn's and Colitis can have many debilitating symptoms. 1.

Superscripted Footnote Number: It is well known that patients who suffer from Crohn's and Colitis can have many debilitating symptoms. 1

• For some longer papers, such as doctoral theses, footnote numbers may start over with each chapter. If you're unsure if this is appropriate for your project, discuss it with your editor or advisor.
• Most word processing apps will maintain sequential numbering for you, provided you use the app's function for inserting footnotes, rather than trying to type the numbers manually.

• You typically have formatting options that allow you to choose numbers, letters, or other symbols to indicate footnotes. You can also change the size or placement of footnotes, although the default option is usually appropriate.

• For most style guides, the use of footnotes does not replace the need for a list of references at the end of your paper. Even if a full list of references isn't strictly required, it can help place your paper in context.

• For example, suppose you've paraphrased information from a book by Reginald Daily, titled Timeless wikiHow Examples: Through the Ages. If you were using Chicago style, your footnote citation would look something like this: Reginald Daily, Timeless wikiHow Examples: Through the Ages (Minneapolis: St. Olaf Press, 2010), 115.

• For example, suppose later on in your paper you need to cite Reginald Daily's wikiHow book again. Your shortened citation might look something like this: Daily, wikiHow Examples , 130.

Tip: Some citation styles recommend using the abbreviation "id." or "ibid." if you cite to the same source in footnotes immediately following. Others, notably the Chicago Manual of Style, require the use of a shortened citation instead.

• For example, suppose you have a sentence in your text comparing the conclusions in Reginald Daily's book with the observations in another book on the same topic. Your footnote might look something like this: Reginald Daily, Timeless wikiHow Examples: Through the Ages (Minneapolis: St. Olaf Press, 2010), 115; Mary Beth Miller, The wiki Revolution (New York: New Tech Press, 2018), 48.

• For example, if Miller's work reached a conclusion that was contrary to the conclusion Daily reached, your footnote might look something like this: Reginald Daily, Timeless wikiHow Examples: Through the Ages (Minneapolis: St. Olaf Press, 2010), 115; but see Mary Beth Miller, The wiki Revolution (New York: New Tech Press, 2018), 48.
• If you believe it would be helpful to your readers, you can add a brief parenthetical comment after the second source that explains why you included it.

• For example, suppose you want to include a brief explanation as to why you're citing Daily's book, despite the fact that it was published in 2010. Your footnote might look something like this: Reginald Daily, Timeless wikiHow Examples: Through the Ages (Minneapolis: St. Olaf Press, 2010), 115. Although published in 2010, Daily's work provides a jumping-off point for research in this area.

• For example, there may be a basic concept that is beyond the scope of your paper, but important for your readers to understand. You could add a footnote that says "For an explanation of the theory of relativity, see generally" followed by a source or list of sources.
• Typically, these types of footnotes provide your reader with information on something that is tangential to your paper but could be important to help your readers understand the topic as a whole or place your paper in context.

• Some style guides, such as MLA and APA, instruct that parenthetical statements should be included in the main text of your paper, rather than in footnotes. [15] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source

Tip: Keep your footnotes as brief as possible, especially with supplemental footnotes. Don't stray too far off topic or go into a tangent that is only marginally related to the topic of your paper.

• These types of footnotes frequently accompany a quote from a source and may include a citation to the source. For example, if you quoted a source that discussed wikiHow, and you wanted to clarify, you might add a footnote that says "wikiHow examples are used to clarify text in situations where it would be helpful to have a visual cue. Reginald Daily, Timeless wikiHow Examples: Through the Ages (Minneapolis: St. Olaf Press, 2010), 115."

• For example, suppose you are writing a paper about the use of wikiHow articles as sources, and you include a study finding that wikiHow articles are more accurate than articles on major news sites about similar topics. You might add a footnote that says "Despite this fact, the vast majority of professors at public universities in the US do not accept wikiHow articles as sources for research papers."
• You can also use footnotes to make a witty remark, which can add humor and lightheartedness to your paper. However, these types of footnotes should be used extremely rarely, and only when appropriate to the subject matter.

• Before writing, confirm with your professor or organization what style guide you should be using to write your paper. Make sure your use of footnotes follows the rules for that style. Thanks Helpful 0 Not Helpful 0
• If a footnote includes both a citation and supplemental information, the citation usually comes first. Thanks Helpful 0 Not Helpful 0

You Might Also Like

Thanks for reading our article! If you’d like to learn more about academic writing, check out our in-depth interview with Noah Taxis .

• ↑ https://www.plagiarism.org/article/what-are-footnotes
• ↑ https://stpauls-mb.libguides.com/citations/footnotes
• ↑ https://www.library.georgetown.edu/tutorials/research-guides/turabian-footnote-guide
• ↑ https://owl.purdue.edu/owl/research_and_citation/mla_style/mla_formatting_and_style_guide/mla_endnotes_and_footnotes.html
• ↑ https://libguides.stonehill.edu/c.php?g=884839&p=6358739
• ↑ https://www.law.cornell.edu/citation/6-300
• ↑ https://libguides.utep.edu/c.php?g=429690&p=2930768
• ↑ https://jle.aals.org/cgi/viewcontent.cgi?article=1243&context=home
• ↑ https://libguides.liberty.edu/c.php?g=864199&p=6197236

About This Article

To use footnotes as citations, find a sentence you want to cite and insert a "1" at the end of it using the footnote setting in your word processor. Then, insert your citation next to the corresponding "1" at the bottom of the page, like "Reginald Daily, Timeless wikiHow Examples: Through the Ages (Minneapolis: St. Olaf Press, 2010), 115." When you're finished, move onto the next sentence you need to cite and repeat the process. To learn how to use footnotes to clarify information in your paper, read the article! Did this summary help you? Yes No

• Send fan mail to authors

Reader Success Stories

Ntando Malandela

Aug 29, 2017

Did this article help you?

Kevin Nesbit

Mar 24, 2017

Violet Black

May 21, 2017

Brandi Bumgardner

Dec 9, 2017

Featured Articles

Trending Articles

Watch Articles

• Terms of Use
• Privacy Policy
• Do Not Sell or Share My Info
• Not Selling Info

wikiHow Tech Help Pro:

Develop the tech skills you need for work and life

• Register or Log In
• 0) { document.location='/search/'+document.getElementById('quicksearch').value.trim().toLowerCase(); }">

Footnotes, endnotes, and citations

What citations should I use in my essay?

Regular essays and timed exams

Most instructors at the undergraduate level (including instructors on law conversion courses) do not require students to do more than indicate the names of cases or statutes in the text of their essays and examinations, particularly in timed examinations. While it's preferable to give the full case name (such as Jones v Smith), in a timed examination you can get by with one name or the other. Usually people pick the first party's name, unless it's a very common name or a criminal case. Sometimes, though, you will notice that your textbook or lecturer uses the second party's name regularly. If you know that the case is commonly short-cited to the second party's name, go ahead and use that.

If you can't remember the name of a particular case or statute, simply describe it. For example, 'the snail in the bottle case' sufficiently evokes Donoghue v. Stevenson . 'The first Occupiers' Liability Act' gets you past worries about the particular year it was enacted. Of course, if you are working on a weekly essay or a long-term research project you must take the trouble of finding and putting in the proper title or citation.

Once you have used the full name once, feel free to use a short citation, such as ' Donoghue' or 'the 1984 Act.' There's no need to keep repeating the full name.

If you are writing your essay by hand, there is no need to use different coloured ink for a case or statutory citation. It often helps if you underline case names, but you won't lose points if you don't. If you are typing your essay, you can underline or italicise case names, but there's no need for elaborate type faces. Make your writing stand out rather than your design skills. Sometimes it seems that students spend more time formatting the essay than they do writing it. Don't be one of those students.

Typically, citations in a regular essay or timed examination are placed in the text next to the proposition they support. See the sample student essays in chapter 10 of the book for models.

These suggestions are only guidelines to use if you do not receive more specific instructions from your tutor or lecturer. If your university or instructors have particular rules that they wish you to follow, do so.

Long-term research essays and theses

If you are doing a long-term research project, you should use the full and proper citation, either in a footnote, an endnote or in the text. Again, once you have given the citation in full, you may use the appropriate short citation.

Very often, instructors will give formatting advice for long-term research essays. Certainly students doing masters theses will be given detailed information on the citation convention they are to use. If you have not been given any guidance, ask for it. Also, don't wait until the last minute to investigate your citation requirements. There's nothing worse than having to go back through all your research to add in specific page numbers or dates because you forgot to do it the first time. With a long-term project, you can and should plan ahead.

When should I quote and when should I paraphrase?

As mentioned in the book, quotes are good in the law. The words of Lord Justice Whozits are much more persuasive than a mere lawyer's. Use quotations freely, as long as you:

• use the exact words and punctuation found in the original source;
• use square brackets [ ] to indicate changes in capitalization, punctuation and language; and
• provide the source of the quotation.

Remember also that extensive quotations from statutes – particularly if you are permitted to use the statute book in an otherwise closed examination – are not particularly impressive. What is more important in those situations is your interpretation and use of the statute.

Never include the precise language of a source – or language that is virtually identical – without a proper attribution. Not only does that constitute plagiarism, it is counter to the use of source material in law. The law depends on published precedent for its authority. A legal principle is only as good as its source. Therefore, you want to demonstrate where your various propositions come from, since they will be more valuable if they come from an outside source.

However, there are times when you should paraphrase rather than provide a direct quotation. If the pertinent section is very long or discusses issues that are not relevant to the point you are making, then go ahead and paraphrase. Similarly, if the point you are making is only tangential to your larger argument, a paraphrase may be appropriate. Sometimes it's wise to save your ammunition for the big issues.

If you are paraphrasing someone, it is still helpful to identify the source so that your reader knows that you are not making the proposition up out of whole cloth. Again, lawyers and judges evaluate the strength of your argument based on the strength of your sources. Show your reader how well-read you are and earn every point you possibly can.

When should I use footnotes, when should I use endnotes and when should I put the citation in the text?

For the most part, undergraduates can put their citations in the text of their essays. The citation can be set off mid-sentence through parenthesis ( Hansel v Gretel ) or can follow the sentence. Hansel v Gretel . The one exception for undergraduates is on long-term research projects, where the instructors might ask for footnotes or endnotes.

There is no formal convention on when you should use footnotes rather than endnotes. For the most part, it's a matter of style and personal choice, although the choice may not be yours to make. If you are writing a postgraduate thesis or dissertation, your faculty or your supervisor may have very strict ideas on how the work is to be presented. Follow those rules to the letter. Similarly, if you are hoping to have your work published in a periodical or legal journal, ask to see the editorial guidelines. An editor is much more likely to accept your work if it conforms to the house style.

If the issue is left entirely up to you, then you simply need to decide which form of notes you find more helpful. Footnotes can be seen to break the flow of the text, but they also help the reader follow the argument, particularly if the text is comparing and contrasting different sources. Footnotes are also more useful than endnotes if the footnotes contain substantive information rather than simply providing source material. For the most part, British and European writers do not include anything in their foot- or endnotes other than the citations themselves, possibly with a “see also” reference to additional material. American authors, on the other hand, fill their footnotes with additional substantive information. Often the best information in an American law review article can be found in the footnotes.

American legal texts are also known for dropping a footnote at the end of almost every sentence, whereas texts from other countries do so much less, usually only following a direct quote. The reason why American journals use as many footnotes as they do is because most American law journals are edited by law students. British and European journals are peer-reviewed, meaning that an article is only accepted if it passes muster with other academics and/or practitioners. Therefore, the text of the article is verified before it is accepted for publication. American students are not experts in their fields, so they must – and do – check the substance of each and every footnote by hand to make sure that it supports the proposition stated. Therefore, American law journals contain excellent source material for researchers, since the footnotes point the reader to a wide variety of verified information and additional resources. Because American footnotes contain so much information, it makes sense to place them on the same page as the text they support rather than at the end of the article or book.

If you are writing for a non-American audience, you should strongly consider putting citations only into your notes. Once you have made that decision, it matters less whether you put the note on the page or at the end of the piece. If you have a multi-chaptered work (such as a book or doctoral dissertation), then you might consider putting the notes at the end of each chapter rather than at the end of the work as a whole. However, it is highly unlikely that the decision to use footnotes or endnotes will be left to your discretion if you are writing a book or dissertation. Again, conform your text to the guidelines of your institution.

Do remember your punctuation, however. Footnotes and endnotes should both end with a full stop.

What is 'proper' citation form?

If you are an undergraduate writing a weekly essay or timed examination, a case name or the short title of a statute should be sufficient, unless you are told otherwise. If you are writing a more elaborate work, you should follow proper citation guidelines.

There are entire books written on how to cite legal authorities. If you are writing a detailed research paper such as a thesis or dissertation, you should consult one of those books so that you cite your sources properly. Your law librarian can help you find those resources. Also, you should know that each jurisdiction has its own conventions on how to cite legal authorities, so the style of case citation, for example, may not appear consistent if you are citing materials from different countries, even if the individual citations are correct.

In the U.K., authors generally do not give parallel (i.e., multiple) citations except when citing both a neutral reporter and an official reporter, though they must follow strict rules regarding punctuation (or the lack thereof), the type of brackets, typeface, etc. Examples of common British case citations are as follows.

Walker v Sitter [2004] EWHC 1000 (Ch) [5]-[7] (neutral citation, pinpointing paragraphs 5 to 7)

Yin v Yang [2004] QB 123 (QB) at 125 (Schmidt, J) (pinpointing page, noting author)

Tweedledee v Tweedledum [2003] 2 All ER 456 (HL)

Re Luftborough Airport [2002] 1 WLR 89 (Com Ct)

Barking Mad Ltd v Crazy Horse Int'l Inc (2005) Times, 15 April (QB)

The neutral citation system was introduced in the U.K. in January 2001. All cases since then have a neutral citation as well as numbered paragraphs instead of page numbers. The abbreviations indicate which court heard the case. For example, the jurisdictions include:

UK United Kingdom (used only with House of Lords decisions)

EW England and Wales

Scot Scotland

NI Northern Ireland

The court abbreviations which follow the jurisdictional abbreviation in a neutral citation are:

HL House of Lords

CA Civ Court of Appeal (Civil Division)

CA Crim Court of Appeal (Criminal Division)

HC (Ch) High Court (Chancery Division)

HC (QB) High Court (Queen's Bench)

HC (Admin) High Court (Administrative Court Division)

HC (Fam) High Court (Family Division)

HC (Pat) Patents Court

HC (Comm) Commercial Court

HC (Admlty) Admiralty Court

HC (TCC) Technology & Construction Court

European jurisprudence follows its own conventions. You might see citations along the following lines:

Case 26/97 Commission v. Ireland [1999] ECR 321

Case 177/75 Belgium v. Spain [1976] ECR 722, para. 3

Case C-123/92P Y v Commission [1994] ECR I-4321

American legal citations follow a different format, using the style known as the 'Bluebook', which is a citation guide put out by the Harvard Law Review. You'll usually see citations similar to the following:

Darth Vader v Skywalker , 103 F.3d 1049 (2d Cir. 2005)

In re Ballyhoo , 998 F.Supp. 22 (D. D.C. 1999)

Grasshopper v The Ant , 37 App. 2d 24 (Ill. App. Div. 2003)

Cowboy v Cow , 42 S.W.3d 444 (Tex. 2004)

Many common words (railway, limited, public limited company) can be abbreviated in a case name. Those abbreviations can be found in citation guides such as OSCOLA, which is described below. Similarly, many reporting series are known by their abbreviations. Some of the more common British reporters follow, with their short titles. Be aware that some of these series may also have numbers appearing before the volume name (for example, 2 QB).

Official Law Reports AC, QB, Ch, Fam, P

Weekly Law Reports WLR

European Court Reports ECR

All England Law Reports All ER, All ER Com

Common Market Law Reports CMLR

Criminal Appeal Reports Cr App R

Family Law Reports FLR

Lloyd's Law Reports Lloyd's Rep

Official Journal of the EC OJ

Scots Law Times CLT

The Times The Times

Citation of statutes in the U.K. is a straightforward affair. Typically a student needs only cite the name of the legislation and the year, along with the appropriate section, chapter or paragraph number. For example:

Companies Act 1985, sch. 1, para. 3

Arbitration Act 1996, s. 69

European legislation is equally simple, though the titles are often longer and appear in lower case.

Council Regulation (EC) 2693/94 addressing the need to conform widget size in automobiles [1994] OJ L123

Directive 77/331 applying competition rules to the dairy industry [1977] OJ L78/41

When citing American federal legislation and rules, do not include the name of the enactment.

28 U.S.C. § 1391

Fed. R. Civ. P. 4

Students should be aware that two well-known U.S. treatise series – the Restatement (of Tort, of Contract, of Foreign Relations, etc.) and A.L.R. (American Law Reports) do not constitute binding authority in the U.S. Instead, these works simply generalise about the laws of the various U.S. states and should not be considered as authoritative in any particular jurisdiction. While some courts may adopt the Restatement position on a particular issue, the Restatement does not constitute the law in that jurisdiction until a court has so stated. In all instances, the authority comes from the court, not the Restatement.

Which reporting series should I use?

Since the introduction of the neutral citation system in 2001, it is always proper to cite to that series, using paragraph numbers instead of page numbers. If a case is reported in the official Law Reports (AC, QB, etc.), then you should use that report in addition to the neutral citation (at least for decisions after 2001). If the case is not reported in the official Law Reports, you should use to the Weekly Law Reports and All England Law Reports, in that order. After that, you may turn to any other published source, including specialist series such as Lloyd's or the Times.

What is OSCOLA and how does it relate to the Harvard citation style?

'OSCOLA' refers to the Oxford Standard Citation of Legal Authorities, which is available free of charge on the University of Oxford Faculty of Law website ( www.law.ox.ac.uk ). The faculty releases two publications: 'Big OSCOLA', which is over 300 pages in length, and 'Little OSCOLA', which is about 30 pages long. Both documents give you detailed instructions on how to cite cases, statutes, books, journals and other legal materials. Most people should start with Little OSCOLA unless they are doing a postgraduate degree at Oxford or are directed to use Big OSCOLA. The OSCOLA system reflects a common understanding of how British legal authorities should be cited and is a good place to learn how British and European cases should be referenced. Notably, the OSCOLA system proposes a citation methodology that conflicts with American usage, and those whose work includes a large number of American cases may prefer to consult the latest edition of the Bluebook, which is available in many university law libraries, for U.S. sources.

You may also hear about the Harvard style of citation, particularly if you conduct socio-legal or other multi-disciplinary research. The Harvard style is not the same as the Bluebook, even though that guide is also put out by Harvard. The Harvard style of citation focuses primarily on non-legal sources such as books and journal articles, and, as such, is not as useful for those taking a strict law course as OSCOLA is. Under the Harvard style of citation, cases are cited in the text, rather than in the footnotes.

Citation signals

Older sources make wide use of Latin phrases such as infra, supra, ante, id, op cit, loc cit and contra . American sources continue to use many of these phrases in addition to a number of signals ( see, see also, but see, cf., accord ) at the beginning of a cite and descriptors ( cert. denied , aff'd by, rev'd by, superseded by , etc.) following a cite. Current British usage avoids all Latin phrases except for ibid , which means 'in the place of' and refers to the preceding citation only. You may only use ibid if the subsequent citation is to the same page; otherwise, use ibid 345 (if, for example, the new citation is to page number 345) or ibid art. 3 (if, for example, the new citation is to article 3). You may also use cf (compare) as a signal, but avoid the American use of see, see also, but see , etc.

Select your Country

Cookies on our website

We use some essential cookies to make this website work.

We'd like to set additional cookies to understand how you use our site. And we'd like to serve you some cookies set by other services to show you relevant content.

• Accessibility
• Staff search
• External website
• Schools & services
• Sussex Direct
• Professional services
• Punctuating Essays and Letters
• Guide to Punctuation
• Introduction
• Why Learn to Punctuate?
• The Full Stop, the Question Mark and the Exclamation Mark
• The Colon and the Semicolon
• The Apostrophe
• The Hyphen and the Dash
• Capital Letters and Abbreviations
• Miscellaneous
• Titles and Section Headings
• References to Published Work
• Bibliography
• Paragraphing
• Punctuating Letters

Maintained by the Department of Informatics , University of Sussex

Copyright © 2024, University of Sussex