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What to Say When Emailing a Resume (with Examples)

10 min read · Updated on January 11, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

Related Articles:

Guide to Writing a Great Resume with No Work Experience

How To Write a Sick Leave Letter (with Template and Example)

How to Write a Letter of Recommendation

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How to Write an Email to the Hiring Manager

Once you've written that stellar resume , you'll want to make sure it ends up in the right person's inbox and that your email piques the hiring manager's interest enough to review your application. Sometimes you'll have to submit your resume via an online platform, but emailing the hiring manager directly shows initiative.

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Template for an Email to the Hiring Manager

Download our template for an email to the hiring manager and tailor it to your requirements.

Template for an email to the Hiring Manager: (text version)

Email subject line : [Insert subject line that matches the job posting or provides details of what you can offer, e.g. Experienced, award-winning physics teacher seeks senior position at Grove High ]

Email body :

Dear [insert hiring manager’s name],

My name is [insert your full name] and I’m applying for your [insert title of post] that I heard about from [insert the person who told you about the post or mention the website you saw it on]. I have an excellent record of [insert your relevant achievements] and know that my skills and knowledge would benefit your company.

Attached, please find my resume and [insert other relevant documents like a cover letter or a competence test]. Should you require anything else, do let me know.

I look forward to discussing further details about [insert how you plan on helping your new employer in his or her ventures].

[Insert your full name] [Insert your current job title if relevant] [Insert link to your LinkedIn profile/another relevant website] [Insert email address] [Insert contact number]

How to Write an Email to the Hiring Manager:

There are a few essential things to keep in mind before sending your email to the hiring manager.

Prepare yourself before writing the email.

Analyze the job posting..

Make sure you have read and re-read all the job posting's requirements and prepared the relevant documents to the hiring manager's specifications.

Find out the name of the hiring manager.

If they haven't provided the name of the hiring manager in the job posting, try contacting the company to find out who to send your resume to, or search for the HR team online.

Sign up for a professional email address.

If you don't have a professional email account, consider signing up for one with your internet service provider or an online platform like G Suite.

Be sure to select a suitable username, such as [email protected] or [email protected].

Write your email.

Formulate an appropriate subject line..

Write an appropriate, concise, eye-catching subject line. Hiring managers get thousands of emails, and you'll want to make sure yours stands out.

Address the hiring manager by name, if possible.

Addressing the hiring manager by name is a great personal touch, and might convey that you've done your research.

Keep your email brief.

Do not include a full cover letter in the body of your email, unless instructed to do so. Simply give the hiring manager enough to want to keep reading.

Convey your enthusiasm for the job.

Without resorting to flattery, convey your enthusiasm for the position and the company. You can do this subtly in the way you express how you plan on adding value. Do your research and suggest ways you can use your skills to the company's benefit.

Be polite and concise.

Hiring managers don't have time to read long, flowery emails, so be concise and respectful. You'll also want to avoid using slang, emojis, all capitals or all lowercase, incorrect grammar, informal greetings, or sensitive information that should be discussed in person.

Include your name and contact details in your sign-off.

Remember to include your name, current position, and contact details in your sign-off, so that the hiring manager can reach you easily.

Send a test email to yourself.

Once you have formulated your email, send a test email to yourself to make sure the format, font, and attachments display correctly.

Send your email in the morning.

Be sure to send your email on a weekday, preferably between 7 am and 10 am. Hiring managers tend to get wrapped up with other work after 10 am and might miss your email.

Send a follow-up email.

You may want to send a follow-up email two or three weeks after you've sent your resume. Be courteous, mention the date you sent your resume, and ask if they require anything else.

How do you start a professional email?

Always begin a professional or formal email with "Dear," followed by the recipient's name or their title and their last name. For example, "Dear Peter," or "Dear Professor Marx."

If you don't know the name of the person, it is also acceptable to use their job title, for example, "Dear Professor," or "Dear Hiring Manager."

What shouldn't I include in a professional email?

Remember to always be polite and respectful in your professional correspondence. Refrain from using the following:

• Informal greetings or familiar language.
• All capital letters or all lowercase.
• Incorrect grammar and spelling.
• Acronyms used in text messages, like LOL.
• Sensitive information that should be discussed in person.

What do you say to the hiring manager on an application?

Your correspondence with the hiring manager will be determined by what you have read in the job posting. Be concise, clear, and professional. Remember that hiring managers are inundated with emails. You can use our template above to help you craft the perfect email.

Should you email the hiring manager directly?

Unless stated otherwise, it is almost always a good idea to communicate directly with the hiring manager. Take care when constructing your email and get someone to look over your application before you hit send.

How do you convince someone to hire you with no experience?

Most hiring managers value experience, but it's not impossible to land a job without any. Do your research on the company and impress the hiring manager with your passion, knowledge, and ideas. Using a Functional Resume will help you to foreground your skills instead of your work experience.

How do you ask about your application status?

You can send the hiring manager a follow-up email two or three weeks after you've applied.

How do you impress the hiring manager?

You can impress the hiring manager by crafting a great resume and adhering to all the job posting's requirements. Be polite and courteous in all your correspondence with the hiring manager, and go the extra mile when you complete your job application. Passion, insight, and an excellent work ethic usually makes a good impression.

How do I contact the hiring manager directly?

If the hiring manager's contact details are not included in the job posting, check the company's website, LinkedIn profile, or social media pages. If you cannot find the hiring manager's details, you could give the company a call and ask them directly.

What should I write in the subject line for a job application?

Write an eye-catching title that conveys what you want. Be sure to reference the position you are interested in as well.

Is it okay to follow up on a job application?

Yes, but give them two or three weeks to review your application first.

Related Articles:

Interview request email sample template, job application follow-up email, interview confirmation email, how to write a follow-up email after an interview, thank you email after a phone interview.

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Nov 7, 2022

How to email a resume with 8 samples and templates

At some point during your career you’ll need to send your resume by email. Here's how you do it.

Lawrie Jones

Table of contents

Are you searching for a job? Thinking of applying?

Either way, at some point, you’ll need to send your resume by email.

When sending an email with a resume attached, you’ll need to ensure your message is targeted at the right person, provides all the information you need and hits the right tone of voice. 

How to email a resume

You might be wondering, what should I write in an email when sending a resume? That's what we show you in this guide on how to email a resume.

After going over the basic principles and essential things to note about emailing a resume, you can see 8 examples of resume emails.

What to write in an email when sending a resume

For each job, US employers can expect to receive around 250 resumes . Naturally, they’re looking for reasons to discard them. Informal emails, spelling mistakes, and grammar slip-ups will see your email filed under “Junk”.

Great resume emails are simple, straightforward and easy to understand. They’re not overly funny or attempt to be friendly. But they are professional and provide a little glimpse into your personality. 

The purpose of your email is simply to give the recruiter enough information so that they are encouraged to open your resume. This isn’t a cover letter, so you don’t need to go into vast levels of detail about who you are and why you’re applying, but a short “elevator pitch” is appropriate. 

10 things to include in every resume email 

Here’s a checklist of 10 things you should write in an email when sending a resume:

• Short introduction of yourself
• Statement about the position you are applying for (to avoid any misunderstanding!)
• Brief “elevator pitch” about why you should be considered for the position
• Previous experience with similar roles or relevant results of similar jobs
• Relevant personal information (more on this in the email format section)
• Contact details (including preference)
• Helpful information (such as if you’re going on holiday in the next few days, for example)
• Offer to answer any questions that the recruiter might have (about interview dates, for example)
• Request for information on the next steps
• And remember to attach your cover letter and resume!

Should you send a resume by email?

The answer is 100% yes. Sure, in many cases, you can submit your resume through an online form, so why should you send your resume by email?

Firstly, it creates a personal connection between you and the recruiter. You’ve taken the initiative to email them, and that’s more effective than the anonymity of a web form. 

Secondly, you’re not constrained by character counts. That means you can go into as much detail as you wish (as we explain below, don’t overload the recruiter with too much information). 

Thirdly, establishing a dialogue through email enables you to send follow-up emails if you need to – and in many cases, you will need to. Even the best-planned recruitment processes can be hit by delays , so be prepared to send a follow-up (and use our guide to help!).

Use a professional email address for your resume

Like it or not, your email address is an integral part of your first impression and silly email addresses can harm your chances of getting a job, say the experts. It takes seconds to set up a new online email account, so why put your job search success at risk? 

Some people use their work email accounts to send out resume emails. While it’s not a no-no, it’s risky. Someone may inadvertently see the message, or 

Sending resume email format

Hiring managers and executives are busy people, so you want to keep your email short and sweet. By stripping your messages back to the basics, they’re quicker and easier to write – which means you can spend more time searching for jobs!

When sending a resume email, use a professional format like this:

• Resume email subject line
• Email body (following our top 10 tips for effective resume emails)

Let’s look at the critical aspects of every resume email in more detail.

1. Subject line for resume email

Your resume email is a critical part of the process. Some online guides suggest you try to be friendly or funny, but don’t. Instead, please stick to the basics, keep things simple and make it easy for anyone to understand what your email is about. 

Here are some principles for effective resume email subject lines:

• Label your email “Job application” or “Application for”
• Include the job title in the subject line
• Add a reference number

Here’s how this can work in practice:

• Job application – Marketing Director – REF000111
• Application for Marketing Director – REF000111
• Resume attached – Marketing Director position – REF000111

Of course, you can experiment and develop your own resume email subject lines. In some industries, the creative sector, you may be bolder. 

2. Email body for sending resume

The email body is where you go into details about who you are, what job you’re applying for, and why. We’ve detailed the critical parts in include in your email body above, but as a brief recap, every resume email should include the following:

• Introduction to you
• Details of the job you’re applying for (including a reference number)
• A short explanation of why you’re applying
• Any other information 

It sounds like a lot, but you can cover it in a few short sentences. See our resume email examples below to see how we’ve achieved this. 

3. How to end a resume email

The end of your resume email is your opportunity to offer to answer any questions and ask about the next stage in the process. 

As well as a closing statement, you should provide the essential information the recruiter might need. Always end your resume email with the following:

• Phone number
• Relevant social media links, like LinkedIn and Twitter
• Attach your cover letter and resume

4. Best resume email closings and sign-offs

Resume emails aren’t about being cool but clear, polite, and professional. Go with a classic email sign-off such as “look forward to hearing from you” or “kind regards”, and avoid exciting endings and exclamation marks (“Thanks!!!”).

8 resume email samples

We’ve unpacked the basics of a great resume email. Now it’s our chance to show you how to put everything into practice with 8 resume email samples.

We’ve tried to provide sample resume emails that cover several common situations. These templates include the essential hints and tips we’ve developed. 

Templates are great ways to learn how to format messages, but be sure to adapt and update these resume emails before sending them.

1. Sample email to send resume for job

This is a standard sample email for sending a resume for a job. This is a classic template that suits all circumstances, services, and sectors.

It’s not the most exciting, but it’s quick and easy to adapt, meaning you can send more applications faster. More applications mean more chances to secure a new job.

2. Sample email to send resume to recruiter

Recruiters can include those working in job agencies, internal recruiters and HR partners.

The flow of information is the same as the standard template above, but we add more detail about essentials that recruiters will need, including start dates, notice periods, and leave.

3. Simple sample email to send resume for job

If you have already had an interview with the company and you were asked to send a resume, keep it brief and simple. Sending a resume before an interview provides some vital background information and context for the company, so it’s worth doing if you can. 

4. Sample follow-up email after sending resume

As we’ve explained, you’ll likely have to send many resumes before securing a response or an interview.

If you’re excited about a position or want to understand the next steps in the process, here’s a sample follow-up email after sending a resume that you can use.

5. Sample email cover letter with attached resume

Some recruiters and some companies will request a cover letter alongside a resume. When this is the case, you can assume the recruiter will read your cover letter, which means your email can be much shorter and more precise.

There’s no need to go into much detail about why you’re passionate about the position. See what we mean in this sample email cover letter with the attached resume.

6. Thank you for considering my resume email sample

Some job seekers stop contact when they receive a no. Others will send a thank you email for considering a resume, which can establish a relationship. Here’s a classic “thank you for considering my resume” email sample.

7. Asking someone to review your resume email sample

Writing a resume isn’t easy, and after spending days poring over the details, it’s often a good idea to get someone else to check it before you send it. So here’s a sample email asking for someone to review your resume.

8. Sample how to respond to a resume received email

If you’re a manager or recruiter, you’ll probably have to send hundreds of emails responding to resumes. Here’s a standard professional sample response that you can cut and paste.

Best email template for sending resume

You’ve read our 8 sample resume samples, but we’ve saved the ultimate email for last. Here’s the best email template for sending a resume by email. 

Final words on sending your resume via email

If you’re searching for a job, you’ll spend lots of time sending out your resume. By breaking things down into chunks, it’s easier to apply them in practice.

When you come to write your resume emails, remember to follow our top tips, be professional and provide some insight into your personality.

You’ll likely experience rejection when sending out your resume, but don’t be disheartened. Your perfect job could be an email away!

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Resume Worded   |  Career Strategy

What to send a hiring manager after applying (+ sample email templates).

• Introduction and Key Insights
• Email Template #1: Following up with a hiring manager after applying
• Email Template #2: Simple follow up email to a hiring manager after applying
• Email Template #3: What to send a hiring manager after applying [Sample email]
• Email Template #4: LinkedIn message to a hiring manager after applying
• Email Template #5: How to email the hiring manager if you have questions
• Email Template #6: Contacting the hiring manager after applying for an internal position
• Email Template #7: Updating an external recruiter after submitting your application
• Additional email and LinkedIn templates
• Get more insights and strategies

The hard part is over — you've applied for the job. Great! Now all you need to do is sit back and wait for a response, right?

Well, maybe not. While a lot of conventional job advice — like always handing in resumes in person, or tracking down recruiters' personal details to contact them at home — can be a bit outdated, following up on an application is still a good idea. The recruitment process is often a long and drawn out one, and while hiring managers have the best of intentions, things do sometimes fall through the cracks. If you don't want your application to be one of those things, a simple follow-up can help keep you stay in the loop.

Why a Quick Follow Up Is a Good Idea

A well-crafted follow-up email can help prompt a hiring manager to keep you in mind during the early stages of the application process. Keeping your name fresh in their mind means that they may be able to prioritize your candidacy as they're looking to fill an open spot on their team or moving to the interview stage. It also shows a genuine interest in the role and a willingness to go above and beyond — as long as you don't overdo it.

How to Follow Up on a Job Application

Being proactive isn't the same thing as being pushy or impatient. In other words, don't follow up on an application before the hiring manager has even had a chance to open it, don't send multiple follow-ups during the same stage of the application process, and don't pressure the hiring manager for an accelerated time frame or quick response. Hiring managers are busy people, so a healthy dose of patience is key.

Contact the hiring manager directly

Also, make sure you're sending your follow-up to the right place. Generally, job postings will contain the name of the contact person for the job; if not, you can do a bit of sleuthing yourself to find out who the hiring manager is. Sending an email to the first contact address you can find for a company — or, worse, to every contact address you can find — is likely to be a waste of time at best, so take the time to ensure that you have the right email address.

Have a purpose

Your end goal might just be to keep your application fresh in the hiring manager’s mind, but that doesn’t mean you should admit that! Recruiters are busy, so having a clear purpose for your email — like asking a specific question or requesting a quick chat — makes it easy for them to respond to and makes it feel less like you’re wasting their time.

Sample email templates

Here are exact word-for-word email samples you can start using right away. use them in your emails, linkedin messages or whichever platform you use to network., template #1, email subject : follow up on my application for the associate designer role.

Hi Katie, I hope everything's okay with you! I'm Kim Thomson and I’m reaching out because I recently applied for the Associate Designer position I saw on Angel List. I noticed you recruit for Design roles at Resume Worded! I'm not sure you're the right person to contact, but I thought I'd reach out to you because I was specifically interested in the XYZ project I saw Resume Worded come out with. From your LinkedIn profile, it seemed like you might be the right person to speak to. If you're open to it, I'd love the opportunity to learn more about you and the company. Would you be free for a 15-minute call on Thursday, say 3pm (I can work around your schedule so feel free to let me know a time that works)? I've also attached my resume in case it helps. I really appreciate your consideration and look forward to hearing from you. Thanks a mil, Kim

You can send a note like this to a hiring manager or recruiter after applying to a job. This can be a simple but big differentiator for your application when compared to all other applicants. Try to find the most relevant contact - usually, it's not too difficult to find the recruiter or hiring manager of the exact team. If you can't find the right contact, you can also just reach out to a generalist recruiter at the firm and ask for an introduction to the right contact.

Found this template useful? Bookmark it and you'll never get stuck on an email again. Also, please share it with your network! It helps us keep these templates free.

Before we get to the next template

Before we continue..., did you know that 75% of professionals make a decision about someone based on their linkedin profile.

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Template #2

Simple follow up email to a hiring manager after applying, email subject : product design at resume worded.

Hi [Hiring Manager's Name], I recently applied for the open [job title] position. I know how busy you are, but I just wanted to touch base and check in on your decision timeline. I'm excited about the opportunity to join [company name] and [perform a job duty, eg. design cutting-edge software, work on much-needed policy change]. I'd love the chance to talk about how my experience [relevant detail from your past experience, eg. generating sales leads] can help your team [achieve a specific objective, eg. become the leading software developer in the country]. I've attached my application materials for your convenience and am happy to provide any additional details as you move on to the next stage of the hiring process. I look forward to hearing from you. Best, [Your Name]

This follow-up email is a great way to strike a balance between enthusiastic and accommodating. It lets the hiring manager know in no uncertain terms that you're still interested in the job without pushing them for an immediate response. Providing specific details of your experience can help spark their memory of your application, and reattaching your resume and other materials means they don't have to go digging through old applications if they've forgotten. A follow-up like this is best sent if it's been a while since you applied and you haven't heard back, as it may prompt a response if your application has somehow gotten waylaid or there have been unexpected delays in the hiring process.

Template #3

What to send a hiring manager after applying [sample email].

Hey Paul, It was super cool to meet you at the Advance Design Thinking workshop earlier! Really enjoyed our conversation on your interests in architecture and how you got into product design. You mentioned you were expanding the team at Resume Worded, so after the event I looked at open roles and found this Product Design role which looks like a great fit for me. I submitted my application online, but thought I'd also send over my resume and portfolio for your reference. Let me know if you need any further information. Thanks a mil, Rohan

If you have a contact at a company you just applied to, here's a template you can use to make sure your application doesn't get buried amongst others. Notice how this email highlights a conversation he had with the contact and explains why he's applying. Sending this kind of email right after you apply for a job also makes it easier to reach out again if you don't hear back.

Template #4

Linkedin message to a hiring manager after applying, email subject : request to connect.

Hey Tim, I've been following Resume Worded for a while now and was excited to find the Project Manager opening yesterday. I just submitted my application online, but thought I'd send you a request so we could stay connected. If you need any further information, please feel free to let me know! Thanks! Rohan

You can use this template to reach out to hiring managers at companies you just applied to. It's important to try find a relevant contact to send this to (e.g. track down the hiring manager on LinkedIn), as opposed to contacting irrelevant contacts. Sending this kind of LinkedIn message (or even better, an email!) right after you apply for a job also makes it easier to reach out again if you don't hear back

Template #5

How to email the hiring manager if you have questions, email subject : [position] role at [company name].

Hi Elizabeth, I’m John Sheppard and I’m reaching out because I recently applied for the Sales Manager role at Atlantis Enterprises. I saw you listed as the point of contact for sales recruitment positions and was hoping you’d be the right person to reach out to. I had a couple of quick questions about the role and I was hoping you might be free for a quick chat. I’m available [dates and times]. Alternatively, I’m happy to email my questions if that works better for you. Looking forward to staying in touch! Best, John

In most cases, hiring managers won’t be able to respond individually to every applicant who has questions. However, if you’re applying to a high level position or to a role where you’re a particularly strong candidate, you may be in a better position to reach out with an email template like this. In any case, make sure you narrow down 1-2 questions you really want to ask and that can’t be answered by reading the job description or checking the company website.

Template #6

Contacting the hiring manager after applying for an internal position, email subject : [position] role on [team].

Hi [Name], [Manager’s Name] recently pointed me toward the open [position] role you have on your team and encouraged me to apply. I’ve been a [job title] at [Company Name] for X years, where I’ve [mention 1-2 key accomplishments]. I’m excited about the opportunity to [what you’d do in the new role]. I think the role would be a great fit for my background in [your particular area of expertise]. I’ve applied via [where you applied] and I’ve attached a copy of my resume for your convenience. Please let me know if there’s anything else I can provide. Feel free to reach out to [Manager’s Name], as she’s well placed to talk about my work on [your current team]. I look forward to talking further about the role! Best, [Your Name]

If you’re applying for an internal role that’s been officially advertised, it’s a good idea to reach out directly to the hiring manager in case they don’t realize you’re an internal candidate. If you were recommended for the role by your current manager or there’s someone highly placed who can talk in glowing terms about your work, mention them in your email.

Template #7

Updating an external recruiter after submitting your application, email subject : [position] at [company name].

Hi [Name], Thanks for submitting my application for the [position] role at [Company Name]. I appreciate you reaching out to let me know about it! Do you have a current update on when I can expect to hear back? I’m happy to provide any additional materials as we move forward in the process — just let me know! Best, [Your Name]

If you’re applying for a position through an external recruiter, they should be your main point of contact for questions and updates. If you’ve applied and want to get a sense of an updated timeframe, keep your message brief and to the point with this email template.

Other Follow Up Email Templates + Samples

We've also found the following email templates that you should consider using., want more email templates choose a category..

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• LinkedIn Messages

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

• Klara Cervenanska , 
• Updated January 12, 2024 7 min read

Have you found a job posting that asks you to submit your resume via email? Or maybe you’ve decided to approach your dream company directly. If so, you’re probably asking yourself right now — what to write in an email when sending my resume so I will stand out?

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely. 

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

Additionally, there are also 3 email templates for what to write in an email when sending a resume to an employer that you can download and edit to your liking.

Table of Contents

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

• Write an effective subject line. It's the first thing they're going to see

Email body for sending a resume: Keep it crisp, yet formal

Attaching files — resume and cover letter, what should you do before sending your email, what to write in your resume email key takeaways.

Feel free to use any of these templates as your first draft.

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can  convert your LinkedIn profile into resume  in seconds.

Before you start writing, ask yourself this:   Who is the person you're writing to?

Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.

Remember that   your email address needs to be professional . Emails like julezizcoolz@yahoo may have been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.

You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.

The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Naturally, do not put off applying if it's a first come first serve kind of job application. 

Key takeaways:

• Look up the hiring manager's contact details;
• Your email address needs to be professional;
• Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

• Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
• Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
• Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554  — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

Start off with a formal greeting and address the hiring manager by name (preferably last name).

In the first short paragraph you should state who you are, why you are sending this email and what the email contains.

Continue the next paragraph with a short but effective introduction of your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action   but be careful not to sound rude or overly keen.

Yours faithfully (US English) or Yours sincerely  (British English).

And finally, a professional signature is a must! Remember to include your contact details.

[Your name]

[Your job title]

[Email address]

[Phone number]

[LinkedIn profile] -  optional 

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention. 

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email! 

Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.

Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your a ttachments in a way that makes them easy to find   — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf

The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as  PDFs , since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume, you should know  how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise  they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

• Resume and cover letter need to be sent as attachments;
• Name your attachments in a way that makes them easy to find;
• Save documents in the PDF format;
• Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes.

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents. It can make a big difference. 

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons. 

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

• Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
• Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
• We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
• Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example  Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files. 

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.  

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

• How to Write a Resume: The Only Resume Guide You’ll Need in 2024
• The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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How to Write an Initial Message to a Hiring Manager (With Examples)

In This Guide:

Why send an initial message to a hiring manager, email and direct message templates, how to craft an eye-catching subject line, 5 tips to send an initial message to a hiring manager, key takeaways.

Looking to make a great first impression with a hiring manager? Send them a personalized, direct message which mentions your skills, abilities, and work experience.

By sending an initial email, you can differentiate yourself from other applicants, as well as get your cover letter and resume directly in the hands of the person who needs to read it.

It's not always easy to send an initial email to a hiring manager, as you may be stuck on what to say. The goal of this article is to help you find the best way to express yourself to a hiring manager.

In this article, we will discuss:

• The reason to send an initial message to a hiring manager
• Successful email and direct message templates
• How to add an eye-catching subject line
• 5 tips to send an initial message to a hiring manager

If you're interested in learning more about how to create a great first impression, including how to present yourself successfully in an email message, speak to a career counselor at Enhancv . By chatting directly with a counselor, you can gain confidence and excel in your next job interview.

Upload & Check Your Resume

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

When you send an initial email message to a hiring manager, you are making yourself more memorable in their mind.

Consider this: each hiring manager may go through dozens of resumes and cover letters to find the perfect candidate for the position. But if you send an initial message, you show that you're willing to go above and beyond as a candidate.

In addition, by putting yourself out there, you show that you have the work ethic to excel in the position.

Email message to hiring managers: Sales position

Subject line: Re: Sales Position at XYZ Machining

Dear Dianne,

I hope you are doing well. I recently applied to the sales manager's position in the Northeast region on the XYZ Machining website, but I wanted to introduce myself to you through direct message.

I'm excited about the position, and I have excelled in the last few years of my career as a sales associate, with several accolades under my belt. For the last 3 years, even in the middle of a global economic slowdown, I continued to record the highest sales each month and even set records.

I'd love for you to look through my resume and cover letter, and learn more information about who I am, especially my skills and abilities. I would also love to set up a time to interview for the position.

Dan Watterworth

What works well in this email?

It gets directly to the point, and expresses that the author of the email feels they are the best candidate for the position, backing it up by providing specific details about their work history. Initial emails are supposed to provide the recipient with a "taste" of what this person can offer to the organization, and this email provides just enough information to entice a hiring manager to pursue them more.

Email to hiring manager: Tech position

Subject line: Systems Analyst Application process at Neoko

Dear Sally Firestone,

I hope you are doing well. I wanted to reach out to you directly because I am excited about the position of systems analyst at Neoko Technology. Although I've applied through your company's website, I wanted to directly introduce myself through email.

I've worked in the tech industry for over a decade, and I've always had an interest in coding and setting up programs. I have skills in creating and sustaining company-wide systems, including intranets. I am a perfect fit for the job opening, as I can fill many roles within the IT industry, including cyber security.

Attached you'll find my resume and cover letter, which I believe will highlight my skills and abilities. Once you've read over that, I would love to set up a time to interview for this position, and please don't hesitate to ask if you have any more questions.

Phill Topher

What this email does well?

The author of this email takes a decisive step to show their full range of skills and abilities in such a brief space. In just 3 paragraphs, the author explains his interest in the company, as well as the range of experience he has in the IT field.

Email to a hiring manager: referral email

Subject line: Phill Sandeski recommended I contact you

Dear Sheila,

My former colleague Phill Sandeski recommended I contact you about the opening at your company in the accounting department. He mentioned he had previously worked at your company, and that I would be a great fit for the position there.

I am a chartered professional accountant and have worked in this industry for twenty years. One thing that sets me apart from other candidates is my ability to learn on the job.

I am looking forward to hearing from you, and please let me know if you need more information. Attached to this email, you'll find my cover letter and my resume, as well as some personal achievements that I've earned throughout my 2 decades of experience.

Sam Sinclair

What does this email do well?"?

The author of this email establishes a connection with the hiring manager by introducing a mutual contact . Most hiring managers appreciate having someone referred to them, especially if that person giving the referral is someone whose opinion they respect.

LinkedIn message to a hiring manager directly

Hello Sarah,

I hope you don't mind me reaching out to you directly through LinkedIn, but I'm applying for the graphic design position at CE Communications, and I wanted to quickly say hello.

I have 5 years of experience in graphic design, including photo editing software like Adobe Photoshop and Illustrator, but my real passion now is in creating user experience (UX) optimized landing pages and websites.

Attached you'll find my portfolio, as well as a cover letter and resume. I'd love for you to look through some designs that I've created, and click through the links that I've attached to find custom-made webpages. Message me on LinkedIn or email me at [email protected], to set up a time to interview for the position.

Best regards,

Sam Student

What works well with this message?

One of the things that works really well with this email is that it focuses on the author's experience, as well as what he's passionate about. He's willing to share his portfolio, which will reflect his experience in creating UX designs for websites. If this was a specific thing found in the job description, then he shows in this email how he would be a perfect fit for the position. Also, not only can you attach documents to a LinkedIn message, but you can also share about your LinkedIn profile .

Emailing after applying

If you've applied for a position, and haven't heard yet even after waiting several weeks, you might want to send out an email to check to see if you're still in the running. Try to wait at least 2 weeks before you message about your job application.

Before you do this, check over the job application to make sure that there is nothing in there that says you shouldn't directly message the hiring manager.

Also check to see if there is a specific date on which the job application process will close. Most applications have a start date and a closing date, so make sure that you're not responding too early before the close of the application process.

Subject line: Re: Intern position at ABC Financial

Dear Phyliss Demetre,

I hope that you're doing well. On July 30, I applied for the intern position at ABC Financial. I am writing to send a follow-up to see what the application and interview process looks like, as well as to express my interest in the position.

As you mentioned in the job description, you're looking for a college graduate who is a self-starter, willing to learn on the job and develop new skills. I've recently graduated and I am looking for a summer internship to provide much needed experience. Over the last 4 years, I have developed my public speaking skills, ability to lead presentations, and persuasive sales strategies.

These skills make me an ideal candidate for the internship position as a summer financial associate. Attached, you'll find my cover letter and resume, as well as a few references.

Thank you for the time you've taken to review my application.

Best wishes,

Dave Sumpter

This email focuses in on the specific application which the author of the email sent out on July 30th. But it does more than that, as it introduces his strengths and abilities, which may give a hiring manager second thought about giving them a chance for the internship. It's written in a more formal tone, which may fit when emailing a more traditional business, like a financial institution.

Creating a great subject line can give you the opportunity to stand out among the other emails in a hiring manager's inbox. If you're looking to craft an eye-catching subject line, focus on key ideas:

• Mention the position you're applying for.
• If possible, give the name of somebody who is referring you to the position.
• Keep the subject line brief and to the point.

If you're interested in learning how to craft the perfect subject line, look through the email examples above. You can see that they are all brief, and provide the email recipient with the most information to click on the email.

1. Find the hiring manager's name and contact information

The most important thing you can do is find the hiring manager's contact information and name. Try not to send a generic email salutation like "dear hiring manager", as this will look like you haven't done enough research into the position. Instead, by finding the hiring manager's name and contact information, you can personalize the email.

Once you find the hiring manager's name, you should be able to find other contact information by looking on the company's website, social media platforms, or you can search for their LinkedIn profile.

2. Keep it brief, but to the point

As you draft the email, keep it brief and to the point. Focus on your skills and abilities, as well as how you feel that you'd be a great fit in the position. Try not to go off on other topics which are not important to the email or for the position, and remember that the primary goal for the email is to set up a time for an interview.

3. Include your name and the position you're applying for

In addition, you should also include your name, either in the email's body or as an email signature at the bottom, as well as the position that you're applying for. A HR associate may be filling several roles in their company at one time, so, to jog their memory, include the position that you will have applied for.

4. Include a call to action

The call to action is a specific request for the recipient of the email to fulfil. The primary call to action to include at the end of an initial email to a hiring manager is to set up a time for an interview .

5. Check for grammar or spelling mistakes

The last thing you should do before clicking send is to check your email over to make sure that there are no grammar or spelling mistakes. You may have written a stellar email, but one spelling mistake can turn a hiring manager off.

Download a grammar and spell checking software to make sure that everything you've written is grammatically correct.

• Sending an initial email to a hiring manager allows you to differentiate yourself from other applicants.
• Be sure to keep this initial email brief and specific to the position you're applying for.
• Personalize the email by finding the name and contact information of the hiring manager.
• Include a call to action at the end of your email.

If you're interested in learning more about how to make a great introduction to any hiring manager, speak with a career counselor from Enhancv . They'll give you all the information that you need to put your best foot forward and land your dream job.

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Sample Email Cover Letter Message for a Hiring Manager

What To Include in an Email to a Hiring Manager

Tips for writing an email cover letter, email cover letter example, frequently asked questions (faqs).

Luyi Wang / The Balance

One way to apply for a job is to send an email cover letter, with your attached resume, to a hiring manager. But what should you include in your message? An email cover letter should include the same basic information as a written cover letter . The only differences are in how you format your cover letter and how you include your contact information.

Review the guidelines here for what to include in the email cover letter message you plan to send to the hiring manager . You'll also find a sample message you can use as inspiration for your own letters and emails.

Key Takeaways

• Your cover letter should include a subject line, a greeting, a two- or three-paragraph body, a professional closing, a signature, and contact information.
• Learn the name of the hiring manager by calling the company or looking at its website. 
• Researching the company and its corporate mission will also help you to match the qualifications you mention in your cover letter to the employer's specific needs.
• Use a professional email address and consider setting up an email account dedicated solely to your job search so that you can easily keep track of new correspondence.

Watch Now: 8 Hiring Manager Secrets You Should Know

Subject: The subject line of your message should include your name and the job title. For example, “Michael Jameson - Marketing Director Position.”

Greeting: The message should include a professional greeting . If you have a contact person, use his or her name. Otherwise, use “Dear Hiring Manager.”

It’s a smart strategy to learn the name of your contact person when at all possible. You can do this, perhaps most simply, by calling the organization and asking the receptionist to direct you to their Human Resources department. Someone in this department should be able to tell you the name of the person coordinating their search.

You can also learn the hiring manager’s name through the organization’s website or LinkedIn.

The Body of the Message: Your message doesn’t need to be long, but it does need to capture the reader’s attention and convince them of why you’re a strong applicant for the job. The goal of the letter is to “sell” yourself as a desirable candidate and get a job interview, not just to say that your resume is attached.

Write two or three paragraphs, carefully matching your qualifications to the job requirements . The closer you reflect these stated qualifications in your cover letter, the higher your chances are of being chosen for an interview.

Closing: Close your message with a professional closing like “Sincerely,” “Best regards,” or “Yours truly.”

Signature: Your signature is where you will include all of your contact information: full name, address, phone, email, and your LinkedIn URL if you opt to include it. Make sure that your email address sounds professional: In the best-case scenario, it will be your name: “[email protected].” Never use a “cutesy” email (“KatyCatWoman” or “Roger_ShadowMage”). 

You may want to create an email account dedicated solely to your job search to keep close track of your applications and employer responses.

To make sure your email cover letter makes a good impression on the hiring manager:

Begin with an email cover letter template or sample. Review cover letter samples for a variety of career fields and employment levels, including an internship cover letter sample, entry-level, targeted, and email cover letters.

Customize your cover letter for each job. Make sure to highlight the skills and qualifications listed in the job description in the ad. 

Follow directions. Attach your resume to your email message in the format requested by the employer. If a specific format isn't required, send the resume as an attached PDF or Word document.

Subject: Editorial Assistant Position - Jane Jones

Dear [Name of Hiring Manager or “Hiring Manager”]:

I would like to express my deep interest in entering a position as an editorial assistant for your publishing company.

As a recent graduate with writing, editing, and administrative experience, I believe I am a strong candidate for a position at the 123 Publishing Company.

You specify that you are looking for someone with strong writing skills. As an English major at XYZ University, a writing tutor, and an editorial intern for both a government magazine and a college marketing office, I have become a skilled writer with extensive publication experience.

My maturity, practical experience, attention to detail, and eagerness to enter the publishing business will make me an excellent editorial assistant. I would love to begin my career with your company and am confident that I would be a beneficial addition to the 123 Publishing Company.

I have attached my resume to this email and will call within the next week to see if we might arrange a time to speak together.

Thank you so much for your time and consideration.

Jane Jones Email: janejones@gmail.com Cell: (718) 555-6433 LinkedIn: linkedin.com/in/janejones

Do you send an email cover letter in the body of the message or attach it?

Check the job listing to see whether the employer wants you to send your cover letter in the body of the email or as an attachment. If the job listing doesn’t provide instructions, you may choose either option: cut and paste your message into the email or attach it as a separate document. 

How do you start an email cover letter?

Start your email cover letter with a polite salutation, e.g., Dear Ms. Brown or Dear Hiring Manager. Omit the address paragraphs that you’d include in a written cover letter. 

Rutgers Career Exploration and Success. " Cover Letter and Email Etiquette ." 

Purdue University. " Purdue Online Writing Lab ." 

How To Email a Hiring Manager Directly (Examples)

By Status.net Editorial Team on September 22, 2023 — 17 minutes to read

• How to Write an Effective Email to a Hiring Manager Part 1
• Template of an Email to a Hiring Manager Part 2
• Recent Graduate Email Template to a Hiring Manager Part 3
• Experienced Professional Email Template to a Hiring Manager Part 4
• Example of a Well-Crafted Email to a Hiring Manager Part 5
• Follow-up Email to a Hiring Manager Part 6
• Follow-up Email Template to a Hiring Manager Part 7
• How to Avoid Common Mistakes in Emailing Hiring Managers Part 8
• Tips and Guidelines for Emailing a Hiring Manager Part 9
• Additional Resources to Help You Contact a Hiring Manager Part 10

When searching for a job, emailing the hiring manager directly can be a beneficial strategy. By doing so, you create a more personal connection and demonstrate your extra effort to stand out among other applicants. Let’s explore the advantages of deciding to email the hiring manager directly.

• Reaching out to the hiring manager shows initiative. It demonstrates your keen interest in the job and your willingness to take action. This can help you leave a lasting impression and potentially increase your chances of landing an interview.
• It gives you an opportunity to showcase your unique skills and qualifications. In your email, you can highlight specific experiences or skill sets that make you an ideal candidate for the job. This focused communication might not be possible if you only submit your application through the standard online application process.
• Emailing the hiring manager directly can help you bypass the competition. Sometimes, online applications get lost in a sea of candidates and might not receive the attention they deserve. By emailing the hiring manager, your application could get their immediate attention, increasing your chances of advancing to the next stage.

Part 1 How to Write an Effective Email to a Hiring Manager

Before you start writing your email, make sure you have the correct email address of the hiring manager. You can usually find it through their company’s website or LinkedIn profile. If you’re unsure, ask a mutual connection or send a polite inquiry to the company’s general email.

When crafting your email, it’s essential to get the subject line right. Create a concise subject line that clearly states the purpose of your email. For example, “ Application for Marketing Specialist – Jane Doe ” or “ Graphic Designer Inquiry – John Smith “. This helps the hiring manager quickly understand the context and prioritize your email.

Here are some examples of subject lines that can help grab their attention:

• Inquiry about [job title] position at [company name]
• [Your name] applying for [job title] position
• Experienced [job title] interested in joining [company name]
• [Job title] with [years of experience] years of experience interested in joining [company name]

Begin your email with a professional yet friendly greeting. Address the hiring manager by their full name if possible, e.g., “ Dear Mr. Johnson ” or “ Hello Ms. Rivera “. If you don’t know the hiring manager’s name, you can use a generic greeting like “ Dear Hiring Manager .”

Now, it’s time to introduce yourself. In the first paragraph, provide a brief overview of your background and the role you’re applying for or inquiring about. For example,

“My name is Jane Doe, and I recently came across your job posting for a marketing specialist. With over five years of experience in marketing and a degree in Business Administration, I believe I would be a strong candidate for this position.”

In the second paragraph, focus on the reasons you’re interested in the company and the role. Demonstrate that you’ve done some research and found a connection to the company’s values, mission, or culture. For example,

“I am particularly drawn to Company XYZ because of its commitment to sustainability and ethical business practices. Having worked on environmentally-friendly marketing campaigns in my previous roles, I am excited about the opportunity to align my passion with Company XYZ’s goals.”

Proceed to mention key strengths and accomplishments that make you a great candidate for the role. Use quantifiable achievements and specific examples to illustrate your expertise. For example,

“During my time at Company ABC, I developed and executed a social media strategy that resulted in a 45% increase in engagement across all platforms and contributed to a 20% increase in online sales.”

Finally, end your email by thanking the hiring manager for their time and consideration, stating your interest in discussing the opportunity further, and providing any necessary attachments (such as your resume or portfolio). For example,

“I appreciate your time and consideration, and I would love the chance to discuss how my skills and experience can contribute to Company XYZ’s ongoing success. I have attached my resume for your review. Please feel free to contact me at your earliest convenience to schedule a conversation.”

Remember to proofread your email for grammar, spelling, and clarity before hitting send.

Part 2 Template of an Email to a Hiring Manager

Hello [Hiring Manager’s Name],

I came across the [Job Title] position on [Job Board/Company Website] and believe I would be a great fit for the role at [Company Name]. With my experience in [Relevant Experience], I am confident that my skills align with what you are looking for.

In my previous role as a [Previous Job Title], I successfully [Achievement/Task]. I believe this experience makes me a strong candidate for the [Job Title] position at [Company Name].

I have attached my resume for your review. I would appreciate the opportunity to discuss my qualifications further and explore how my skills and experiences can add value to your team.

Thank you for your time and consideration. I look forward to hearing from you.

Best regards, [Your Full Name] [Your Email Address] [Your Phone Number]

Part 3 Recent Graduate Email Template to a Hiring Manager

Dear [Hiring Manager’s name],

As a recent graduate from [university name] with a degree in [field of study], I am excited about the [job title] position at [company name] and believe I would be a great fit for the role. I have gained valuable experience through internships and academic projects, particularly in [relevant skills or areas of expertise].

I have attached my resume, which further highlights my experience and education. Thank you for considering my application, and I look forward to the opportunity to discuss how my skills and passion align with [company name]’s values and goals.

Best regards, [Your name] [Your phone number] [Your email address]

Part 4 Experienced Professional Email Template to a Hiring Manager

I came across the [job title] position at [company name] and believe my skills and experience make me an ideal candidate. With [years of experience] years of experience in [industry or job field], I have honed my abilities in [relevant skills or areas of expertise].

During my time at [previous company or companies], I have [achievements or career highlights]. These experiences have developed my ability to [specific skills related to the job] and contribute to [company name]’s success.

Please find my resume attached for your review. I would be grateful for the opportunity to discuss how my background aligns with the requirements of the [job title] position.

Best regards,

[Your name]

[Your phone number]

[Your email address]

Part 5 Example of a Well-Crafted Email to a Hiring Manager

Subject Line: Application for Sales Manager Position (Ref#56789) – Jane Smith

Dear Mr. Johnson,

I recently discovered the Sales Manager position on your company’s website and am excited to submit my application. With over five years of experience in sales, I believe my skills and qualifications make me a strong candidate for this role.

In my previous position as a Sales Team Leader at XYZ Company, I successfully increased our quarterly sales by 15% while mentoring and training a team of junior sales representatives. My strong negotiation and communication skills, combined with a track record of building lasting relationships with clients, would enable me to contribute significantly to [Company Name]’s continued growth and success.

I have attached my resume for your review and would welcome the opportunity to further discuss my qualifications with you either on the phone or in-person. Thank you for considering my application, and I look forward to hearing from you soon.

Phone: (123) 456-7890

Email: [email protected]

LinkedIn: linkedin.com/in/janesmith

Remember to tailor these templates according to your unique background and the specific job for which you are applying. Keep the email concise and focused on your qualifications and the value you can bring to the company.

Part 6 Follow-up Email to a Hiring Manager

When you email a hiring manager, it’s crucial to follow up at the right time. A well-timed follow-up email can show your enthusiasm for the job and help you stand out from other candidates.

Before sending a follow-up email, wait for at least a week after the interview or submitting your application. This gives the hiring manager enough time to review your application and gather feedback from the interviewers.

When preparing the email, make sure to use the hiring manager’s name and maintain a professional tone. Keep the subject line clear and concise, such as “Following up on the [Job Title] position.”

Related: Get More Interviews: How to Follow Up on Job Applications (Templates)

Part 7 Follow-up Email Template to a Hiring Manager

When following up with a hiring manager, it’s important to strike the right balance between being polite and persistent. Here are a few templates and examples to help you craft the perfect follow-up email.

Template 1: A gentle follow-up after submitting your application:

Subject: Application for [Job Title] – [Your Name]

Hello [Hiring Manager’s Name],

I hope you’re having a great day! I recently applied for the [Job Title] position at [Company Name] and wanted to make sure you received my application. I am very excited about this opportunity and believe my skills and experience make me a strong candidate.

Thank you for considering my application. If you need any further information or have any questions, please don’t hesitate to reach out.

Best regards, [Your Name]

Dear [Hiring Manager’s Name],

I hope this email finds you well. I just wanted to follow up on our conversation about the [Job Title] position. I remain very interested in the opportunity and believe my background in [relevant experience] and skills in [relevant skills] make me a strong candidate for the role.

If you require any additional information or materials from me, please do not hesitate to ask. I look forward to the possibility of contributing to your team.

Template 3: Connecting with them on LinkedIn:

Subject: Connection Request from [Your Name]

Hi [Hiring Manager’s Name],

I hope this message finds you well. I recently applied for the [Job Title] position at [Company Name]. I came across your profile on LinkedIn, and I was impressed by your background and experience.

I would love to connect with you on LinkedIn and learn more about your career journey and any valuable insights you might have about the [Job Title] position.

More templates: Get More Interviews: How to Follow Up on Job Applications (Templates)

How to Write a Perfect Thank You Email After an Interview

Follow-Up Email After an Interview [Best Examples]

Part 8 How to Avoid Common Mistakes in Emailing Hiring Managers

• One common pitfall when emailing a hiring manager is using a generic or impersonal greeting. To avoid this, always try to find out the hiring manager’s name through the job posting or company website. If you cannot find their name, use a more targeted greeting like “Dear Hiring Manager”.
• Another mistake is sending an email with a vague or unprofessional subject line. Your subject line should be clear, concise, and accurately reflect the content of your email. For example, “Application for [Job Title] – [Your Name]”. This helps the hiring manager quickly identify your email in their inbox.
• In the body of your email, it’s essential to be concise and to the point. Avoid overloading the hiring manager with unnecessary information. Instead, focus on the most relevant details, like your qualifications, experience, and why you’re interested in the position. Limit yourself to a few short paragraphs, and consider using bullet points for easy readability.
• Be careful not to copy and paste your resume directly into the email. It’s better to highlight key achievements and skills that you feel make you the perfect fit for the position. Attach your formal resume as a PDF file so that it’s easily accessible and well-formatted.
• Drafting your email with poor grammar and spelling mistakes can be detrimental to your application. Always proofread your email before sending it. Consider using a grammar and spell-checker tool to help you catch any errors.
• Lastly, don’t forget to include a professional email signature. Your signature should consist of your full name, phone number, and LinkedIn profile (if you have one). This makes it easy for the hiring manager to follow up on your message and get in touch with you.

Part 9 Tips and Guidelines for Emailing a Hiring Manager

When emailing a hiring manager directly, it’s essential to follow some guidelines to increase your chances of getting a response and making a positive impression. Here are some tips to help you craft effective emails:

• 1. Do your research Before sending an email, take the time to research the company and its values. This will enable you to tailor your email to the specific organization and demonstrate your genuine interest in the position.
• 2. Find the right contact Try to find the hiring manager’s email address through the company website, networking sites like LinkedIn or through company insiders. Addressing your email to a specific person will make it more likely to be opened and read.
• 3. Use a descriptive and concise subject line Your subject line should clearly convey the purpose of the email and ideally include the job title or reference number. For example: “Application for Marketing Assistant Position (Ref#12345) – Your Name”.
• 4. Be polite and professional Even though you’re using a casual vocabulary, maintain a professional tone throughout the email. Be polite, and avoid using slang or overly informal language. Start with a proper salutation, such as “Dear [Hiring Manager’s Name],”.
• 5. Keep it brief and to the point Hiring managers are busy people, so it’s crucial to respect their time. Keep your message concise while still providing the necessary information. Focus on your relevant qualifications, experience, and what makes you a strong candidate for the position.
• 6. Use a professional email signature A well-designed email signature can leave a lasting impression on the recipient. Include your full name, phone number, email address, and a link to your LinkedIn profile or online portfolio, if applicable.
• 7. Proofread before sending Mistakes and typos in your email can give a negative impression. Double-check your email for grammar, spelling, and clarity before hitting send.

When you’re reaching out to a hiring manager directly, it’s important to keep your email concise, professional, and tailored to the position you’re applying for. Be confident in your skills and experiences, expressing your enthusiasm for the role. Use clear language and make sure your subject line is attention-grabbing.

Providing specific examples from your career shows the hiring manager that you have the qualities they’re looking for. Make sure to explain how your experiences are relevant to the position and how they make you the ideal candidate.

Another tip is to address any potential concerns the hiring manager might have. For example, if you’re applying for a position in a different industry than your current role, briefly explain the transferable skills you possess and why you’re confident that you can excel in the new industry. This can demonstrate your adaptability and eagerness to learn.

Finally, proofread your email carefully before sending. This cannot be stressed enough. Typos and grammatical errors can leave a negative impression, regardless of your qualifications. Attention to detail matters, so take the time to go through your email and double-check everything.

Sending a well-crafted email to a hiring manager can open doors that might otherwise have remained closed. By taking the time to personalize your message and highlighting your strengths, you stand out from other applicants and increase your chances of landing the job.

Part 10 Additional Resources to Help You Contact a Hiring Manager Directly

If you’re searching for additional resources to help you email a hiring manager directly, there are several websites and tools available. These resources may provide further guidance, inspiration for email templates, and advice for reaching out effectively.

• LinkedIn : This professional networking website offers a wealth of information on hiring managers, companies, and industries. Before sending an email, it’s a good idea to research the hiring manager on LinkedIn to find common connections or interests to include in your message. Additionally, LinkedIn has its own messaging system, which may be an optimal platform for reaching out. Related: Best LinkedIn Headlines for Job Seekers [Examples] and How to Respond to a Recruiter on LinkedIn [Examples]
• Grammarly : This online grammar checker serves as an indispensable tool when crafting your email. Enhance your message quality by eliminating grammatical errors and awkward phrasing. Grammarly can be added as a browser extension, ensuring your email is polished and professional.
• Hunter.io : When you struggle to find the hiring manager’s email address, Hunter.io can come to the rescue. This online tool helps you discover email addresses associated with specific companies, giving you the necessary information to directly reach out to the right person.

Taking advantage of these resources can improve your email’s effectiveness by making it more impactful, targeted, and professional. Good luck with your job search, and happy emailing!

Frequently Asked Questions

What are some effective subject lines for emailing a hiring manager directly.

Using an eye-catching and relevant subject line is crucial in getting your email noticed.

• Inquiry: [Job Title] Position at [Company Name]
• Application: [Your Name] for [Job Title] Position
• [Job Title] Candidate Seeking Opportunities
• Referred by [Person’s Name]: Application for [Job Title]

How can you find the hiring manager’s email address for a job application?

To find the hiring manager’s email address, you can:

• Check the job posting for contact details.
• Visit the company’s website and search for the manager’s name in the “About Us” or “Team” sections.
• Use the company’s common email format to guess the address, e.g., [email protected].
• Utilize LinkedIn to find the hiring manager’s profile and look for their email address.
• Try an email finder tool or service, such as Hunter or Voila Norbert.

Always verify through multiple sources to ensure accuracy.

What essential elements should be included in an email to a hiring manager?

When emailing a hiring manager, include these essential elements:

• An attention-grabbing subject line
• A respectful greeting (e.g., Dear [Hiring Manager’s Name])
• A brief introduction (who you are and the position you’re applying for)
• A concise summary of your experiences and qualifications relevant to the position
• A call to action (e.g., requesting an interview or further contact)
• A professional closing (e.g., Best regards, [Your Name])
• Your email signature with your contact information and any relevant links, such as your LinkedIn profile or online portfolio

Can you share an example of a follow-up email to a hiring manager after applying?

Subject: [Your Name] – Following Up on [Job Title] Application

I hope this message finds you well. I wanted to follow up on my application for the [Job Title] position at [Company Name], submitted on [Date].

I am excited about this opportunity and believe my skills and experiences align well with the position’s requirements. I am confident that I can contribute to [Company Name]’s success.

Please let me know if there is any additional information I can provide or if you would like to schedule an interview to discuss my qualifications further.

Thank you for your time and consideration.

[Your Name] [Phone Number] [Email Address]

How should you tailor your email to get noticed by the hiring manager?

• Mention the job title and company name early in the email.
• Confirm your connection to the company, such as a mutual contact or event.
• Highlight your relevant skills and experiences for the specific job.
• Demonstrate your knowledge of the company, its goals, and its values.
• Be genuine, professional, and convey enthusiasm for the opportunity.

Personalizing your email shows the hiring manager that you are genuinely interested and have taken the time to research the role and company.

What are key tips for writing a persuasive message in an email to a hiring manager?

• Be concise, yet informative – Aim for clarity and impact without overwhelming the reader.
• Use strong verbs and active voice – Make your writing dynamic and action-oriented.
• Quantify your achievements – Use specific numbers or percentages when describing your accomplishments.
• Show personality and passion – Convey your enthusiasm for the role and company through your writing.
• Proofread – Ensure proper grammar, spelling, and punctuation before sending.

With a well-crafted message, you can effectively convey your suitability for the job and create a lasting impression on the hiring manager.

• Job Interview Request Email Responses (Detailed Examples)
• How to Accept a Job Offer [Example Email]
• Interview Follow-up Email Examples (1-2-3 weeks)
• 40 Job Knowledge Self Evaluation Comments Examples
• 10 Smart Examples of An Interview Thank You Email
• Good Reasons for Leaving a Job [10 Examples]