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Expert Reviews

Oana Vintila

Career Counselor

Cover Letters are usually synonymous with formal and bland rambling that you write down hoping for an invite to a job interview. I just love it how Novorésumé has enhanced that and is offering you a tool to build proper arguments and structured discourse about who YOU ARE and what YOU CAN DO.

A real confidence booster, I tell you, seeing your motivation eloquently written!

Gabriela Tardea

Career Strategist, Coach & Trainer

The best thing about this platform when creating a Cover Letter as an addition to your resume is that the documents will match each other's design and font, creating eye-catching documents that recruiters/hiring managers will love.

You will be initially judged based on your papers, so why not make a first great impression?

Why Novorésumé?

Matching Cover Letters

To keep your job application consistent and professional, our Cover Letter templates perfectly match the resume templates.

Creative & Standard Templates

Whether you apply for a conservative industry like banking or a hype start-up, you can tailor our cover letter templates to fit your exact needs.

Get Inspired with Our Cover Letter Examples

Cover letters resources, what is a cover letter.

A cover letter is a one-page document you submit alongside your resume or CV for your job application.

The main purpose of your cover letter is to:

Show your motivation for working at the company

Bring special attention to the most important parts of your work history

Explain how your work experience fits whatever the company is looking for

What your cover letter is NOT about, is rehashing whatever you already mentioned in your resume. Sure, you should mention the most important bits, but it should NOT be a literal copy-paste.

Keep in mind that the cover letter is usually read after the recruiter scans your resume and decides that you’re qualified for the position.

Why Use a Cover Letter Template?

Your cover letter is just as (if not more) important as your resume.

After all, your resume is what gets your foot through the door, but a cover letter is what opens that door.

So, if you put so much effort into your resume, why not do the same for your cover letter?

A good cover letter template can show the recruiter that you’re serious about the job (especially if it matches your resume design).

What to Include in Your Cover Letter?

Every good cover letter has the following sections:

Header - On top of the cover letter, you write down your own contact information, as well as the recruiter’s (recruiter name, company name, company address, etc…).

Greeting - A formal greeting for the recruiter. E.g. “Dear Sir or Madam,” To learn how to address your cover letter better, check out our article.

Opening paragraph - The introduction of your resume. Here, you summarize your background info (“financial analyst with X+ years of experience”), state your intent (“looking for X position at Company Y”), and summarize your 1-2 achievements to get the recruiter hooked.

Second paragraph - In the second paragraph, you explain how you’re qualified for the position and why the recruiter should pick YOU.

Third paragraph - You talk about why you’re a good match for the company. Do you share common values? Is the company working on projects you’re interested in? Etc…

Formal closing - Finally, you end the cover letter with a quick summary and a call to action (“I’m super excited to work with Company X. Looking forward to hearing from you!”).

How to Write a Great Cover Letter?

There’s a lot that goes into writing a great cover letter. If you want to get the full picture, you can check out our guide on how to write a cover letter .

Here are, however, some of the key takeaways:

Avoid Fluff - You want to be as specific as possible with your cover letter. Avoid vague statements like “I’m a good fit for the company because I’m a good critical thinker!”

Do Your Research - Most companies don’t like people who “spray and pray” - applying for dozens of jobs without giving any much thought. What they ARE looking for is someone that’s passionate about their company, and wants to contribute. So, do your research about the companies you apply for, and show off your knowledge and passion in your cover letter.

Back Up Your Achievements with Data - When possible, back up your experience with data. Instead of saying, “I improved company revenue”, say “I managed to hit and exceed sales KPIs for 5+ months in a row.”

How Long Should a Cover Letter Be?

Most recruiters agree that a cover letter should be brief and concise. It should be around 1-page max, within a 250 to 400 word range.

How Can I Write a Student Cover Letter?

Pretty much the same way you’d write a regular cover letter, with one difference.

Instead of focusing on your work experience, you should talk about:

Why you want to work for the company you’re applying for

How your educational background prepared you for the job

How your skill-set can help you stand out and excel at the job

See what our customers think

Cover Letter Templates FAQ?

How to make a simple cover letter for your resume.

Simply pick one of our 12 cover letter templates above to get started.

We’d recommend matching your cover letter template to the resume template you picked.

What is the Best Cover Letter Template?

There’s no such thing as the “best cover letter template.” After all, every single recruiter has their own personal taste. Some might like a shiny & flashy cover letter template, while others might think it’s tacky.

As a rule of thumb, though, we usually recommend customizing each cover letter for the company you’re sending it to.

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Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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How To Write a Job Application Letter (With Examples)

What is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited).

Remember, this letter is making a case for your candidacy for the position. But you can do better than just regurgitating your resume—instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job ad . Next, match your qualifications with the employer's wants and needs .

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes, and have a sense of what you want to highlight in your letter, you're ready to get started writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) to font size and style to letter spacing :

Length: A letter of application should be no more than one page long. Three to four paragraphs is typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1" margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What To Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick lowdown on the main sections included in a job application letter:

Heading: A letter of application should begin with both your and the employer's contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name, or are unsure of a contact's gender.

Body of the letter: Think of this section as being three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email with a polite close, such as "Best" or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a job application letter template to create your own personalized job application letters for applying for a job. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting specifically says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment, or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning, and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, circling any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2020

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and types of jobs.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

University of Maryland Global Campus. " Frequently Asked Questions ." Accessed July 14, 2021.

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Everything about a cover letter

What is a cover letter for a job.

A cover letter is part of a resume that concisely presents more information about you as an applicant. A good cover letter has several short paragraphs, shows your interest in the job and any relevant experience you have. As you discover how to write a cover letter, we have some answers to commonly asked questions.

The type of cover letter you use depends on the job description, the company at which you are applying and your personal goals. As you revise your cover letter, highlight your knowledge about the company’s mission, values and culture, and show how you fit into their long-term vision.

An application letter is not always required for job applications. However, looks more professional and shows effort on the applicant’s part. There are four types of cover letters:

• Value proposition letter: this gives a summary of why you are unique and is similar to the “tell me about yourself” interview question.
• Letter of interest: this type of letter shows that you are interested in working for a company even if they don’t have current open positions, and shows why you are qualified and an asset.
• Referral: this format is ideal when you know someone at the company who referred you to the position.
• Application: the most common cover letter, this provides details about relevant experience and education, and allows you to delve into things that aren’t appropriate in a resume .

Why is a cover letter important for a job application?

A cover letter is important for a job application because it gives more insight into your personality and qualifications than are listed on your resume. It’s an important tool to present yourself as an asset to the company. A great cover letter helps you stand out from the competition when a hiring manager may go through hundreds of applications for each job.

Your cover letter is the initial introduction a company has of you. If it’s well-written and covers your most important strengths, it may propel you to the top of the applicant pool. It emphasizes your core competencies to catch the hiring manager’s attention.

A good job letter also shows personality. Because of space constraints, resumes can often be blunt and to the point with no room for the reader to get a sense of your personality. Therefore, your cover letter highlights the personality traits that make you a good candidate. These traits include things like being self-motivated, a good leader or organized. In your cover letter, elaborate on why you want to make an employment change and why this opportunity is for you.

You can also show your passion for the industry or job. A well-written cover letter emphasizes your understanding of the company’s vision and how you fit into it. A powerful letter shows how the company benefits from your impact.

Finally, a cover letter highlights your writing ability. Employers value those who can articulate their thoughts in writing, and this shows excellent communication skills.

How should a cover letter look in 2024?

A good cover letter is both formatted and flexible. Using cover letter templates can help ensure that you get the right information across to the hiring manager, but it’s still important to adjust and tailor each letter to the specific job application.

Heading: This section should include your name, physical address, phone number and email address. Furthermore, you can use a professional email and include links to an online portfolio, your professional website or relevant social media sites.

Salutation: If you know the name of the hiring manager, use it for a personalized touch. If not, a generic "Dear Hiring Manager" can suffice.

Opening Statement: The first paragraph is an strong opening statement about who you are, what job you want and when you are available. You can skip specific details like the company name in this section.

Company Alignment: Here, dive into why you're drawn to the particular company and the role. Emphasize your passion for the industry and how you see yourself contributing to the organization's goals.

Motivation: The third paragraph is for motivating why you believe you are the best candidate for the job. Here, mention any relevant experience you’ve had, and why you will excel in this job. While your past employment and education are included in your resume or CV , this is the place to add one or two experiences that stand out and make you a good candidate. 

Conclusion: The final paragraph is an outro, and should stay simple and concise. Mention your attached resume, specify where and when you can be reached, and mention that you’d love the chance to discuss the opportunity more.

Should I customize my cover letter for every job application?

Using cover letter and resume templates is a great way to get a basic outline to start and takes save a lot of time as all the formatting is taken care for you. However, it is highly recommended that your cover letter should be customized and tailored for each specific job and role that you're applying for.

A personal cover letter shows you’ve done your research on the company and the position and it provides you with a great opportunity to stand-out from the rest of the competition.

There are several ways to make a cover letter more personal. One way is to connect your personal value to the company’s values. This requires time and research on your part. Read the website and browse their social media profiles to get an idea of what is important to them. Some companies value the bottom line while others focus on their long-term effects on the world, and if you understand that, you can tie your personal values and work ethic into their goals. 

When possible, use the hiring manager or recruiter’s name. Not only does this personalize your letter, it also ensures that your application goes to the right person. 

Share your professional goals. Discuss how the job directly impacts your career path and what you’ve done to create a solid foundation. Pinpoint how the job you’re applying for matches your long-term goals and how you will be an asset to the company.

As you do research to personalize your cover letter, you learn more about every company. This can also give you insight into companies that you don’t want to work for, whose values don’t align with yours.

How do I use Jobseeker’s cover letter generator?

Jobseeker offers CV and resume examples , as well as templates for resumes, CVs and cover letters. Our tool is easy to use and has several free options. Simply click Get Started on our website and click on create a new cover letter to begin.

You can choose from a formal letter, or email and digital text. Input a photo if you choose, your personal information, email address and phone number. There is a spot to fill in the recipient, the date and subject, the introduction, your current job situation, what your motivation is for the job and a closing paragraph. These spots include drop downs that help guide you through the creating process.

Simply fill in these spots and our tool will populate the cover letter. Choose from 12 different styles including Elegant, Professional, Modern and Simple. Adjust the font, size and color to create a cover letter that reflects your goals and personality. 

Jobseeker also allows you to digitally attach a signature, upload your resume and create a custom paragraph for any other information you want to add. This tool is available in a variety of languages and can be downloaded (in PDF format) or printed. You can use the same template to personalize a cover letter each time you apply for a new job.

Can I format my cover letter with Jobseeker’s cover letter generator?

Our convenient tool allows you to not only choose your format, spacing and font, but you can also move each section to where you feel is appropriate. To change the order, simply hover over the section and click the six dots to the left of the text. Use the mouse to move the section where you want it. 

While our examples and templates are a good guideline, we recognize that ultimately it’s your opinion that matters most. We recommend that your personal details, date and subject, recipient and introduction remain in the order we’ve provided, but ultimately you can change the order to fit the job.

Our system mimics that of other word processing programs (such as Google Docs and Microsoft Word) to make it easy to use. Within the Introduction section, our system guides you to choose between four types of applications: open application, response to ad in newspaper or magazine, response to online ad, and other. 

Once you’ve chosen from the dropdowns in each section, the text automatically populates on the cover letter. Our text gives you a starting point, but you can edit any information to match your purposes. As each paragraph is added and you make edits, read through the information and check that your tone and writing style match.

How can I send the cover letter after it is created?

Once your cover letter is done and all applicable fields are filled in, you can download the document as a PDF and send it along with your resume or CV to the recruiter or hiring manager. We also offer an option to receive the cover letter as a plain email if that option works for you.

When writing your cover letter, don’t forget to attach your resume before you send it to the hiring manager or recruiter. Proofread your cover letter every time you change it, and browse our samples to find a professional tone with appropriate language.

What makes Jobseeker’s cover letter builder the best?

When it comes to cover letter, resume and CV templates and resume templates , we have many great options to choose from. However, ease-of-use is where our builder shines above the rest. We strive to keep Jobseeker’s tools updated and customized to match your needs. The benefits of using Jobseeker include the following:

• Our user-friendly interface makes the creation process simple for those with basic technology experience.
• Our tool allows you to build a cover letter, CV or resume in more than 20 languages.
• We provide diverse options when it comes to templates, with more than ten styles to choose from.
• We allow you to adjust your text, font and spacing to be more exciting, which helps you create an eye-catching cover letter.
• With our easy formatting tool it is simple to add, remove or move various sections.
• When you use Jobseeker, you can match your cover letter template to your CV or resume template.

As you browse resume, cover letter and CV examples on our website, you can run through our cover letter maker to see for yourself how easy it is to use, and how quickly we can help you create an eye-catching, attention-grabbing cover letter. Present your best professional image with a well-written, personalized cover letter created with the the Jobseeker tool.

How many words should a cover letter be?

The appropriate length of a cover letter can vary depending on the position and industry, but as a general guideline, it is recommended to keep it concise and focused. A well-crafted cover letter typically ranges from 250 to 400 words. It is important to remember that hiring managers often have limited time to review applications, so it is best to convey your qualifications and enthusiasm in a clear and succinct manner. Instead of writing lengthy paragraphs, aim to highlight your most relevant strengths and accomplishments, using bullet points or short sentences. By keeping your cover letter within this word count range, you can ensure that it remains engaging and impactful without overwhelming the reader with excessive information.

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• Resume Tips

Best Resume Formats for Successful Job Applications (with Examples)

18 min read

An eye-catching, informative resume has the unique power to change the entire trajectory of your career — for the better. Whether you’re looking to change jobs, step things up a gear, or take the next step on the ladder, the first step is nailing your next application. 

Ahead of working on your resume, you have a crucial decision to make: Which format should you use? It may come as a surprise to learn that there is more than one option in the mix. As you will see in the following guide, there are three solid approaches you may want to take. 

If you want to knock the hiring manager’s socks off, you’ve come to the right place. In the following guide, we will take a look at the best resume formats, when to use each of them, and how you can get started. Plus, we have some resume format samples for inspiration. 

Resume formats, explained 

Before we take a look at the most popular resume formats, let’s deal with the first hurdle. What exactly is a resume format? 

In the simplest of terms, this is the structure that you use when laying out your resume. It is where each section goes on the page. It dictates which sections take priority over the others, depending on what aspects of your career history you want to showcase.

While most people are familiar with the chronological — or reverse chronological — resume format, there are two alternatives that you may not have considered. In the following guide, we will be delving into each of these formats and explaining when you should use them.  

The 3 basic resume format styles 

Now that you understand what a resume format is, let’s break the options down for you. The three main types of resume format that you may use are as follows: 

Chronological resume format (or reverse chronological)

Functional resume format

Combination resume format (or hybrid format)

The above formats differ slightly from one another and each works in a specific scenario. When deciding which resume format to use, it’s important to consider a) the job you are trying to land, and b) the experience you have in that particular field. 

Of course, it’s also worth noting that there may be times when you create different versions of your current resume. Depending on the specific job at play, it may be smarter to go with a functional resume format, for example. 

As you read through this comprehensive guide, you will learn when it is best to use each resume format for an upcoming application. 

Chronological resume format 

Chances are, you’ve written a chronological resume before now. Most people have as this is the standard resume format that they teach you how to write in school. It includes all of the basic information about your career history in a clear, easy-to-read layout. 

The name “chronological resume” is something of a misnomer. For this structure, you actually lay out your experience and education in reverse chronological order. That means that you start with your most recent accolades, and then work your way back in time. 

Confused about how to get started? You don’t need to be. To create a chronological resume format, you simply need to know which elements to include (and what order to put them in). Luckily, we have you covered. Let’s take a look at what this resume format includes: 

Resume header 

Summary section

Work experience section

Education section

Skills section 

Optional sections (e.g. voluntary experience)

The above sections make up this resume format, giving you the space to concisely show off your education and experience so far. 

Want to  bolster your existing expertise? You can add optional sections. For example, if you have undertaken unpaid work that aligns with the job, add a “voluntary experience” section.

Resume format sample: 

When to use this resume format 

Think that this resume format is right for you? Most of the time, this is the best resume format for those on a traditional career path. If you have always stayed in the same lane, this approach allows you to highlight your wealth of experience in the industry perfectly. 

So, if you work in marketing, have always worked in marketing, and plan to continue doing so, this is the best resume format for you. The reason is clear. 

A chronological resume format places your work experience front and center. This section takes up the most room on the page and is the star of the show. Yes, it’s all about what you’ve done and where. 

Of course, that doesn't mean that this resume format neglects your other attributes. Your education and skills are also displayed on the page too. 

When the hiring manager glances at your resume, they will quickly be able to determine what your most recent experience is. They can also see what top talents you have and the certificates you have aquireded. 

Since this is often the resume format that hiring managers expect to see, it is the safest option. However—as we will cover in the rest of this guide—there are times when other resume formats suit you better. While it may be tempting to default to this format, take the time to consider the other options before choosing the right one for your next application. 

Tips for writing a chronological resume format

If you’re certain that a chronological resume format is right for you, it’s time to get working on yours. You can use the resume format sample above for inspiration when it comes to laying out your document. Here are some additional tips that will help you get it right from the start: 

1. Make your resume summary shine 

First things first, you need to write your resume summary. This is a short blurb that sits directly below your header and tells the hiring manager what you bring to the table. If you want to write a winning summary, it should include the following elements: 

Your Unique Selling Proposition (USP)

Between three and five key skills that align with the role 

One measurable accomplishment from your experience 

The language you use here matters. As the only freeform part of your resume, your summary is your chance to show some enthusiasm. With that in mind, picking the right words for this part of your application could make all of the difference. 

2. Show off your workplace accomplishments 

As we have already covered, your work experience is the main event in a chronological resume. However, you need to make sure that you make the most of this section. The secret to getting that right is focusing on your accomplishments rather than just your duties. 

When you are including a position, start with the basics: the company name, its location, your dates of employment, and your title. Beneath that, use bullet points to add the details. 

One of the biggest mistakes that people make here is including a standard list of their tasks and duties. That tells the hiring manager what you had to do on a daily basis, but not what you accomplished. Switch the narrative and talk about your biggest achievements instead. 

3. Include the right keywords for the job 

Before writing any type of application, it pays to do some keyword research. That’s because many employers now use applicant tracking systems (ATS) to scan incoming resumes. 

The software checks each resume to see how well it fits the criteria of the vacancy. Only the applications that best fit the role will make it into the hiring manager’s inbox. If you want to make sure that your resume gets past the ATS , including the right keywords is essential. 

To get an idea of which words and phrases to use, go back to the original job posting. Pick out any words that apply directly to the job or industry. Sprinkling these throughout the body of your resume may mean that your application is more likely to beat the bots. 

Functional resume format 

Next up, let’s talk about a functional resume format. This resume puts the spotlight on your skills and expertise, rather than focusing so heavily on your prior work experience. 

Much like a chronological resume and the combination resume, it includes a summary and a skills section toward the top. However, before you dive into the work experience and education, there is an additional “transferable qualifications” (or similar) section here. 

Thanks to the addition of that extra section, there is less space available for your work experience. That’s perfectly okay. The entire point of this resume format is that it draws attention to the transferable skills that you have. Here’s what it should include as standard:

Transferable skills (or areas of expertise)

Spoiler: The most popular skills employers are looking for span from career to career. So, if you’re looking to switch to a new path, this is the best resume format for you. 

A large chunk of the document is dedicated to your area of expertise or specific strengths. Use this format to let the hiring manager know that you have what it takes to hit the ground running. You will have the space to share the range of skills you have picked up so far. 

The functional resume is the best resume format for career changers . If you’re looking to move into a new sector, you can use this layout to show the hiring manager that you have skills and expertise that will be useful in the new role or, indeed, industry. 

Since your work experience won’t directly align with the job for which you are applying, a functional resume side-steps the issue. You can show that you have the right skills to meet the demands of the role without having worked directly in this particular field. 

It doesn’t end there. If you have taken a career break — for whatever reason — you may find that the functional resume format works well. This approach draws the hiring manager’s attention away from the gap in your resume and toward the skills that you possess instead. 

While you don’t want to cover up the fact that you have had a break, emphasizing your skills rather than your discrepancies is a smart move. Should you want to do so, you can explain the gap in your cover letter or, as many people choose to do, in an interview setting. 

Finally, if you are a recent graduate, you may find that the functional resume works for you. It’s likely that you don’t have a wealth of work experience. That is perfectly okay since we all have to start from somewhere. If that’s the case, use this resume format to show your value.

Tips for writing a functional resume format 

Ready to get started and create a functional resume format? As you can see in the resume format sample, this structure allows more space for your skills and expertise than your work experience. Before you start writing your resume, here are some tips to keep in mind. 

1. Select the specific skills for the job 

Since your skills are the most important aspect of this resume format, you need to make sure that you choose the right ones. This part of the process comes down to research. 

Consider what skills the vacancy requires and take things from there. It’s helpful to go through the skills one by one, and think about whether you have gained them elsewhere. 

Using the same phrasing that the hiring manager uses is the way to go. As we have mentioned, using the right keywords in your resume will help you get past the ATS. You can include these skills in your summary, the skills section, and the additional section too. 

2. Include a selection of soft skills too 

Soft skills are vital no matter which career path you take. These are the attributes that allow you to work well with others and get the job done. It’s no wonder that 41% of Americans say they use soft skills most frequently in either their current or most recent role. 

Examples of soft skills include teamwork, problem solving, and communication. When you’re writing a functional resume, it’s useful to stress these skills. The hiring manager will be looking for someone who not only meets the job criteria but also fits the team dynamic.

3. Keep your work experience short and sweet 

Sure, your work experience section is not the main focus of this resume format. However, that doesn't mean that you can leave it off entirely. You still need to include a section dedicated to your previous formal work. However, it can be short and sweet. 

Make sure you include the basic information. That is your company name, location, job title, and dates of employment. You can also add in some bullet points below each of these parts but you don’t have to. If there’s not the space to do so or it’s not relevant, leave it out.

Taking this approach means that your work experience will take up less space on the page. That looks neater while also freeing up some extra room for the important additional section. 

4. Emphasize your education and certificates 

If you are a recent graduate who is using the functional resume format, be sure to emphasize the certificates that you have. Training or education that will help you land the job at hand should be clearly outlined as part of your resume structure.

You can simply list your education and the qualifications you gained. That’s fine. However, if you want to take things one step further, consider including any details that will see you a shoe-in for the job. For example, you may want to namecheck your thesis, any extended projects, or modules that relate directly to the role for which you are applying. 

Combination resume format 

Can’t decide between a chronological resume or a functional resume. Why not go for the middle ground? A combination resume — sometimes called a hybrid resume — offers the best of both worlds. To create this resume format, you blend elements of the two above. 

For this type of resume, both your skills section and your work experience will be featured prominently on the page. You give equal weight to the two, meaning that the hiring manager gets a well-rounded picture of your professional prowess. You need to include: 

Skills summary section 

As you can see here, the order changes slightly when you choose a hybrid resume format. This small tweak allows you to focus the reader’s attention on your dazzling skills before they get into the meat of your work experience and education. 

The combination resume format is the least popular out of the three… but that doesn’t mean that you should overlook it entirely. If you are side-stepping in your career, you might find that this is the best resume format for your next application. 

For example, you might have years of experience in your field but want to transition to a slightly different role. In that case, both your work experience and the transferable skills that you have will be valuable. Using the hybrid resume format allows you to show off both.

Additionally, if you are looking to step up your game — to, say, managerial level — you can use this resume format to do so. Your work experience section will highlight your experience of the industry, while you can use the skills summary to pinpoint your leadership skills . 

Tips for writing a combination resume format

Writing a combination resume format means taking elements from a functional resume and a chronological resume. But how does that look in practice? Take a peek at our resume format sample above. You can also use these simple writing tips to help you along the way. 

1. Split your skills into two distinct sections 

You don’t have to be Sherlock Holmes to spot something different about this resume format. Yes, it has two separate skills sections: your general skills section (that you find on any other resume), and your skills summary. 

Your general skills should include those that apply directly to the job or industry. However, your skills summary allows you a little more space. You can write short bullet points describing the skills, why they fit the role criteria, and how you apply them. 

In your skills section, you may write “Microsoft Excel proficiency” while you would include a line, such as “Proficient in using Microsoft Excel for bookkeeping” in your skills summary.

2. Shorten your work experience, if needed 

If you are limited on resume space, you can cut back your work experience section. You may do this by only including a handful of bullet points beneath each position. Consider what your most notable achievements are in each case and include solely those below each role. 

You might need to play around with this section to ensure that it fits well on the page. As a general rule, you should note around three former positions or go back around 10 years into your career history. Figure out what works best for your combination resume format here.

3. Don’t be afraid to be flexible

The best thing about the combination resume format is that it is flexible. The structure of this resume allows you to create a structure that aligns with your short-term career goals. 

With that in mind, when you’re working on this resume format, move sections around as you need to do so. You may find that there is a specific approach that works well for the application that you are submitting. Give yourself the freedom to find a format that suits your needs. That way, you will have the best chance of landing that job interview. 

Which format do most employers prefer for resumes?

Generally, employers expect to see a chronological format when they are reviewing resumes. This is the most commonly used format and the easiest for them to understand. If you have a linear job history and you’re ready to take the next step, this format will work. 

However, that doesn't mean that you should rule out the other resume format options. As we have covered in this guide, there are times when either a functional or a combination resume format will be the best way to go. Before deciding which one is right for you, consider what you are hoping to achieve with your resume and what you want to highlight. 

Advice on how to choose the best resume format 

Now that you’re clued-up on the best resume format options, let’s talk about how to choose the right one for you. You might find there are times when you need a chronological format and times when either a combination or functional approach works better. When you’re making the decision, here are some tips that you can keep in mind: 

Consider the experience you have. When you’re choosing which format to use, the level of experience you have plays a vital role. If you don’t have much experience in the field, you may want to go for a functional resume format. On the other hand, if you have oodles of work experience, a chronological format could be the way to go. 

Put yourself in the hiring manager’s shoes. One of the best ways to approach this conundrum is to think like the hiring manager. What are they looking for in a candidate and how can you best align your resume with that? Refer back to the job posting and read the criteria. Next, consider which format will help you meet it. 

Try out different approaches. Don’t confine yourself to one resume format — try out all three at different times. You should always tailor your resume to the vacancy you are applying for. So, when you start editing it, consider switching up the format. The more energy you put into this process, the more likely you are to succeed.  

Final words 

Understanding what the three most common resume formats are is the first step in your journey. In this guide, we have given you an in-depth explanation of the best resume formats you can use and why you should use each of them. Now that you have the inside scoop, you should feel prepared to pick one of them for your upcoming application. Get started now! 

Writing a stellar resume is the first step in landing more interviews and getting hired faster. If you want to make sure that your application hits the mark, use our free resume checker tool now. Getting ahead of the competition has never been so easy!

Recommended reading: 

50 Resume Dos and Don’ts You Need to Know in 2024

Resume Bullet Points or Paragraphs?

The Best Fonts and Size to Use on a Resume

Ken Chase, Freelance Writer

During Ken's two decades as a freelance writer, he has covered everything from banking and fintech to business management and the entertainment industry. His true passion, however, has always been focused on helping others achieve their career goals with timely job search and interview advice or the occasional resume consultation. When he's not working, Ken can usually be found adventuring with family and friends or playing fetch with his demanding German Shepherd. Read more resume advice from Ken on  ZipJob’s blog .

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• Letter Writing
• Formal Letter Writing In English
• Job Application Letter Format

Job Application Letter Format - Check Out How to Write and Sample Letters

Are you a person who has completed their degree and is looking for a job? Have you been sending out job applications but have not heard back from the employer? If so, going through this article on job application letter writing format is what you should do now. Read through the following topics to understand the areas you are missing out on and what recruiters are looking for in a job application.

Table of Contents

Writing a job application letter – what recruiters expect.

• Formal Letter for Job Application for the Position of Cryptographer

Sample Job Application Letter for the Post of High School English Teacher

Sample job application mail template.

• FAQs on Job Application Letter Format

Every individual needs a job that pays them well so as to be able to live a comfortable life. In this competitive world, people find it really hard to get themselves placed in a good company due to the little things they thought were not that important and did not take into consideration. According to many, how you perform at the interview is all that matters, but that is not true. The employer builds an opinion about you from the very beginning. From the time you send in your job application, or your profile gets noticed on an online platform, the employer notices each and every little detail. Your job application letter is one of the first things that creates an impression about you in the eyes of the recruiter, so it is vital that you understand how to write a job application letter and draft a good one.

There are a few main aspects that recruiters look for when going through a job application letter. They try to analyse how passionate you are about taking up the particular job. Being genuine is one of the qualities that they look for in a potential candidate. How your skills and experience would add value to the company or organisation is one of the most important pointers they would be interested to know. You have got to convince the recruiter that you are the right person for the job in the way you present the job application letter.

Sample Job Application Letters for You

When you start writing your job application letter, keep in mind that a job application letter is not something casual. It has to be written in the format of a formal letter . Know how exactly you should write a job application letter by going through the sample job application letters given below.

Formal Letter of Job Application for the Position of Cryptographer

589/22, Srilakshmi Nagar Block 3

Subbanna Palya Extension

Banaswadi, Bangalore North

January 7, 2022

The HR Manager

Anton Technologies

Electronic City

Bangalore – 560012

Subject: Job application letter for the position of Cryptographer

Respected Sir,

This is with reference to the job posting on LinkedIn for the position of Cryptographer in your esteemed organisation. I have carefully read the job description. I have also browsed through your official website to understand the kind of work you do, and I am interested in working with you.

I am an MSc Electronics graduate, and I have completed multiple diploma courses in Cyber Security. I have hands-on experience of working in the field of cyber security for five years. Planning and executing various security means, analysing and documenting security systems, rebuilding and making arrangements for the safety of the security system, writing and developing security codes are some of the areas I have good experience with. I believe that I will be a good fit for the role in your company and that I can do justice to the responsibilities I will have to take up.

I have enclosed my resume and work samples for your kind review.

Thank you for your time and consideration. Hoping to hear from you.

Yours sincerely,

28 C, K K Nagar

Avarampalayam

Coimbatore – 641045

12 th January, 2022

The Principal

D A V Matriculation Higher Secondary School

Chennai – 600012

Subject: Job application letter for the post of High School English Teacher

Dear Mr. Sishir Kumar,

I am writing to you to express my interest in the job opening for the post of High School English Teacher in your prestigious institution. I have reviewed the roles and responsibilities in the job description you have posted on the Naukri employment portal dated 09/01/2022.

I am an MA English graduate. I have also completed my Masters in Education. I have a teaching experience of three years at the Indian Public School, Coimbatore. I have handled students from Class VI to X. I have experience in teaching the IGCSE syllabus. I have also been a part of the curriculum development team. I am looking for better opportunities where I can use my skills and expertise to help and mould students and their communication skills. I believe that I can do well and play a good role in providing quality education.

I have attached my resume and experience certificate for your kind perusal. Looking forward to hearing from you.

Thank you for taking the time to review my application.

LINDA RODRIGUES

Receiver’s mail id: [email protected]

Subject: Job Application for the Role of (Mention the job role you are applying for)

Respected Sir/Ma’am,

I am (Mention your full name) and I would like to apply for the role of (Job role) at your prestigious company.

I have completed my (Mention your degree) in (Mention the subject/specialisation). I have (Mention the years of experience) years of experience in the field of (Mention the field of work) at (Mention the name of your previous company). I have an in depth knowledge of the duties that I will have to perform and expertise in the particular field of work that would help me accomplish all the assigned tasks in the event of me being placed in your company.

I have enclosed herewith my resume, my detailed profile and a certificate of experience for your reference and review. I have also provided my contact information. Please feel free to contact me in case of any questions. I am looking forward to meeting with you in person for an interview.

Thank you for your time and consideration.

Your full name

Contact number : 123456

Email id: [email protected]

Frequently Asked Questions on Job Application Letter Format

How do i write an application letter for a job.

Tips to write a job application letter:

• Mention the job position you are applying for and where you found the information about the job opening.
• Introduce yourself and highlight your skills and qualifications.
• State strongly why you would be right for the job.
• Use a polite tone throughout your letter.
• Stay genuine and professional.
• End the letter on a positive note.
• Proofread the letter before you send it to the concerned hiring manager/employer.

What is a job application letter?

A job application letter is a cover letter that is written to the potential employer to provide them with information about your qualifications, skills and experience. It is sent along with your resume and other necessary documents.

How do you end a job application letter?

You can end your job application letter by thanking the employer for the time and consideration in going through your job application. You can use a complimentary closing such as ‘Yours sincerely’, ‘Sincerely’, ‘Best regards’, etc.

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6 Essential Job Searching Templates That Will Save You Time

S eeking employment can feel like a job of its own. There are many steps involved in ensuring you get noticed by potential employers. If you get yourself organized, you can take advantage of every step in the process and win your chance to get the position of your dreams.

The good news is that there are tools that can help you organize your job search. Whether creating your resume, writing cover letters, or creating a job tracker spreadsheet, having templates ready to go can save you time and reduce the stress of your search.

1. Resume Templates

There are different resume templates depending on where you are in your career. If you have a lot of work experience, a chronological resume will highlight your experiences, displaying your previous responsibilities and the skills you've gained.

Functional resumes are best suited to recent graduates who want to showcase their skills and education, since they don't have years of work experience yet. Wherever you are in your career, you can have templates ready to submit applications without scrambling to get the necessary documents ready.

Functional Resumes

You can prepare a functional resume focusing on your skills rather than your work experience, since you don't have much as a new graduate. Functional resumes are also great for people that are changing careers or have gaps between jobs or a long history of unemployment. You can find functional resume templates on ResumeGenius.com .

Chronological Resumes

Also known as a reverse chronological resume, it is the most popular resume format. If you've been in your job for a while, this is the resume you can use to showcase your experience and skills required for the job you're applying for. You can find chronological resume templates on NovoResume.com .

2. Cover Letter Template

Your cover letter is as critical, if not more vital, than your resume. While your resume may get you through the door, the cover letter is what opens it for you.

An effective cover letter can show recruiters how serious you are about the job. You must craft each cover letter to fit the job you're applying for.

Avoid sending generic cover letters. You don't want recruiters thinking you've copied the same cover letter to apply to hundreds of jobs.

Show potential employers that you've read the listing and believe you have the skills and experience they seek. You can find cover letter templates at NovoResume.com .

3. Networking Follow-Up Email Template

Networking is a critical part of building relationships in the professional world, and it can be an excellent way to find out about jobs before they're posted. The connections you make at a networking event can not only help you find a new job, but can also help you learn about new career opportunities and get a better understanding of your career goals.

Sending an effective follow-up email can be a valuable strategy to improve your networking techniques and chances of making meaningful professional connections. Before you send any emails, you may be interested in learning about the mistakes that make a business email look unprofessional .

You can find templates for networking follow-up emails online. You can check out Indeed's article on how to write a networking follow-up email , and it has examples you can use as a template for your emails.

4. Announcement of Completed Course/Certification Email Template

If you're not used to sharing your achievements with your friends and colleagues, it's time to start getting used to it! Sending an email to share that you've completed a course or earned a certification can help keep you on people's minds and get in touch with you if they're looking for the expertise you've gained.

Your email should include an engaging subject header. In the body of the email, you should celebrate the accomplishments, followed by what was involved in the certification or course. The email should also include how the certification or course adds value to your work. In closing your email, let readers know what the achievement means to you and how you plan to use it to excel in your career.

Don't be shy to celebrate your accomplishments. You never know who might be looking for your new skills. As you create your email to announce your completed course or certificate, you may be interested in learning some common mistakes to avoid in your email opening lines . You can find templates and ideas for writing your email announcement on Indeed.com .

5. Thank You Letter for Job Interview Email Template

Recruiters and hiring managers notice who sends thank-you emails and who does not. Try sending your thank-you email as soon as possible after the interview. When you send a thank-you note after the interview, it allows you to continue to make a good impression on your potential employer.

When you write a strong thank-you letter, you can substantially impact the people in charge of hiring decisions. In your thank-you email, in addition to recapping your qualifications, you might want to encourage the hiring manager or recruiter to take the next step in the interview process. When you sign off on the email, provide your contact information after your name.

While the recruiter or hiring manager should have your contact information, you want to make finding the necessary details easy. If you're not sure where to start, you may be interested in learning how to write a thank you email after an interview . You can find templates for thank-you emails if you're looking for other ideas on how to start. You can find templates and examples of interview thank-you emails on Themuse.com .

6. Job Application Tracker Template

Job searches can be chaotic. A job application tracker can help you stay organized and reduce anxiety. Using a job tracker can help you stay on top of the factors involved in your job search, from preparing your list of dream companies to tracking when you've sent them and everything in between. A tracker can help you avoid missing important dates, such as interviews, and track when you've sent requested documents.

When searching for a job, it's good practice to review your application tracker daily to ensure you're not missing anything and follow up when necessary. If you want help creating your template, you may be interested in learning how to make a simple job tracker on Google Sheets .

Whether you prefer Microsoft Excel or Google Sheets, you can find templates you can work with. You can download a job application tracker from Standout-cv.com .

Preparation Is Key

Having the templates you'll need for your job search before you begin looking is an excellent way to set yourself up for success. When you find a job aligned with your ideal position, you don't want to waste time preparing the documents to apply for the job.

When you have the necessary templates available, all you have to do is customize them for the position you're applying for. The job application tracker reminds you when you've used the various templates and when you've sent them. Start your job search the way you want to finish, by being well-prepared for all areas of the search.