language and style of thesis writing general principles

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• Proving the Thesis - General Principles
• The Writing Process
• Paragraphs and Essays
• Unity and Coherence in Essays
• Proving the Thesis - Logic
• Proving the Thesis - Logical Fallacies and Appeals
• Proving the Thesis - Rhetorical Mode
• Appropriate Language

Related Pages

• Writing Process

Stay Focused on Purpose

It is critical to keep focused on the purpose of your writing: to prove the thesis.  If you are planning an essay, start with at least a scratch outline and a working thesis – a starting thesis that you know you might change as you draft your paper.  If you are writing an essay exam or paper, be sure to identify the key terms in the instructions such as the following and don’t stray from the topic and/or question or what the instructions say to do: analyze, clarify, classify, compare, contrast, define, describe, discuss, evaluate, explain, identify, illustrate, interpret, justify, relate, summarize, support, or trace.  Remember to review and revise. See Writiing Process and Outlining in Related Pages on the right sidebar.

Relevance, Reliability, Accuracy, and Sufficiency

The information presented to prove the thesis should be relevant, reliable, credible, and sufficient.

• relevant evidence  – evidence must be directly and clearly related to proving the thesis
• reliable evidence  – evidence must be consistent and accurate; the same circumstances must have the same result
• reliable narrator  –  there is general presumption in sources that are purportedly factual is that the writer is reliable; however, that it is not necessarily accurate that the writer is presenting consistent or even accurate information even when that writer thinks he or she is.  The term  reliable narrator  is used more frequently in literary analysis to describe that the person telling the story can be trusted to be giving reliable information.
• unreliable narrator  – an unreliable narrator is where when the person writing the source is not consistent or accurate. The term  reliable narrator  is used more frequently in literary analysis to describe that the person telling the story cannot be trusted to be giving reliable information.
• accurate evidence  –  for evidence to be credible, it must be factual.  Even one inaccurate piece of information will cause the reader to doubt an author’s credibility.
• sufficient evidence  – evidence must be sufficient.  Sufficiency is a question of whether even though the evidence used to prove the thesis may be reliable and accurate, it may not be enough to prove the thesis
• representative evidence  – a consideration related to relevance, reliability, credibility, and sufficiency is whether the evidence represents the entire group involved in the analysis.  For example, evidence which is relevant, reliable, accurate, and sufficient that shows a high correlation of pesticide content in certain foods may not have been drawn from samples from all over the country, so the incidence may be limited only to the area from which the sample was drawn

Transitional Devices

A good paper must have  coherence . This means that all the ideas should be in a logical order and fit together like links in a chain.  One way to do this is to have an overall plan for how the paper will develop, such as in an outline. Another is to use transitional devices.

Transitional devices are a word or words that help one sentence or paragraph flow into the next. Here is an example of two sentences which do not have any transitional information to connect them:

The weather looked threatening. They went on their picnic.

In the above example, we are unsure how these two ideas relate to each other.  See how one word connects the two thoughts in the following example:

The weather looked threatening. Nevertheless, they went on their picnic.

Now we understand the relationship between the ideas. The word  Nevertheless  serves as a transitional device from one sentence to the next.

Transitional devices can be more than just a word. They can also be entire phrases. Here is an example of a sentence with a phrase that serves as a transitional device.

In spite of the cloudy sky, they went on their picnic.

The words  In spite of the cloudy sky  are a transitional device.

Just as there should be transitions between sentences, paragraphs should also link together. There are a few ways to do this.

• Refer to key words or thoughts from the thesis.
• Refer to key words or ideas from the preceding paragraph.
• Use transitional expressions.
• Use transitional sentences.

Using transitions in your paper is like using signals when you drive. Imagine following someone in a car who is leading you to a place you’ve never been before. Think about how difficult it would be to follow him to the correct destination if he didn’t signal! Just as in driving, you don’t want to take a turn in your paper and risk leaving your readers behind.

Facts and Statistics

Facts and statistics can be very persuasive.  In fact, a critical reader will challenge the accuracy or the legitimacy of the sources for purported facts and statistics.

It is important to investigate those ourselves before we use information that is supposed to be factual.  We should know exactly where the information comes from and evaluate whether the source is credible.  It is not a good idea to present information as though it is a fact unless you know it is a fact.

Statistics can be manipulated.  An educated audience will pick that up and you’ll lose credibility if they sense that the presentation of statistics is not honest.

Here’s an example:

A board president claimed that ninety percent of the people who responded to a survey wanted a certain action taken.  When asked how many responded to the survey, he answered that ten people had responded.

Primary and Secondary Sources

A  primary source  is a source written by the person providing the information.  If you get information from your friend, the friend is the primary source.

In research, it is preferable to get information directly from the source when it is available.

Secondary sources  are not directly from the provider of the information.  It is like getting information about what Joan said from John.  This information is not as reliable as primary sources.  However, it is common practice for authors to include what others have said in their articles and analyze what was said.

Pictures, charts, graphs, drawings, and diagrams; not appropriate in writing for all courses – check with instructor if not indicated on assignment

Rhetorical Modes as Types of Proof

Narration is the use of language to tell a story. It is the telling of a sequence of events or occurrences.  As a method of helping to prove a thesis, narration might be used tell the experience of the author or of someone else.  For example, in a paper discussing allergies, a writer might narrate his or her experiences with allergies and what was done to control exposure to the allergens or treat the symptoms.

It is important, especially when dealing with a complex topic, that you define all the key terms in your argument. This is important because not all definitions are universally agreed upon. Take the idea of immigration reform. For some this could mean providing a path to citizenship for illegal immigrants; for others, it could mean tighter border security.

How you define something influences how you and your audience see a particular issue.  Even the terms used to describe an issue can influence the reader. Take for example the difference in calling someone an “illegal immigrant” versus an “undocumented worker.”

Using the first entry in a standard dictionary is not usually sufficient, especially when writing about something very technical. Some areas have specialized dictionaries to define specific terms. The word  gross is  used very differently if used in everyday language or by a medical clinician.  In everyday language, the word  gross  means awful or disgusting.  However, in medical language the word gross means large.

Be careful not to use vague or judgmental words in your definition as it can seem to your readers that you are biased or imprecise.

Division and Classification

With complicated topics, it might helpful to separate the bigger topic or subject area into smaller parts and classify the information according to separate criteria.  For example, in discussing plants, it could help to discuss by categories of plants.

Description

Description is to help bring the reader into the writing.  Specific descriptions of sensations including sights, sounds, smell, touch, and taste can make the reader feel as though he or she is part of the experience which can be a useful strategy in proving a thesis.

Process Analysis

Using examples and facts can support your paper, but simply using these is not enough; you must also think critically about what you have read and react to it. Analysis means to go beyond the obvious and beyond what is literally in the text.

It is very tempting when writing a paper to simply paraphrase or summarize a source than it is to think critically about what was written. Often, when the source is difficult to understand, just repeating his or her words may seem simpler.

Analysis, however, requires a complete understanding of the point the author is making because you must take a complex idea, break it down in to smaller, simpler parts, and then figure out how they fit together.

Examples and Illustrations

Using examples is a way to explain or to prove that our position is accurate.  Examples can be true or actual situations or they can be hypothetical.

Using examples are more effective if they are close to or exactly the same circumstances as in the case you are trying to prove.  If a person can think to themselves that there is a significant difference, the example will not be effective.

If you are using an actual event, you should be careful to be sure you are familiar with the details.  If not, using the example can backfire and convince the person of the opposite.

If you use a hypothetical situation as an example, you should think it through completely first.  Again, if it is not a good example, it would weaken your position.

Attorneys use example to argue cases.  In fact, if they can present a previously decided case in the same jurisdiction that matches up with the existing decision, the judge must decide in their favor.  The supportive case has to be “on all fours,” that is, match up on all the essential points.

Compare/Contrast

We compare and contrast things all the time in life to make decisions from where we buy our groceries to what car to buy. Just as in life, college papers also often require comparing and contrasting. You might have to compare two historic events, world leaders, or poems. Often, even if it is not required, ideas become clearer when you evaluate them in relation to one another.

It is important to remember to be fair when contrasting ideas to show that one is superior.  If you note only the strengths of one and only the faults of the other, your readers may determine that your argument is weak or not credible.

One way to do this is to think about how they are similar in addition to how they differ.  Take the words  liberal  and  conservative  for example. Usually these are seen as very different things, but they do have similarities. They both are political philosophies, they both have a moral underpinning, and they both have people who passionately support their ideals.

Cause/Effect

Another way of proving a thesis is to show the causes and/or effects.  For example, if your thesis is that the use of wind power is the best way of producing electricity, showing the effects of how much electricity can be produced is good proof.  You could also include the bad effects of some other means of producing electricity.

Persuasion/Argumentation

In a way, all communication has a purpose: to persuade or argue for the validity of what is being said.  Even when a person is expressing an emotion, effective communication involves convincing the audience that those feelings are legitimate.

The same strategies used to develop a good writing are used when the purpose is specifically to persuade.  Transitional devices, use of examples, facts and statistics, primary and secondary sources, and rhetorical modes including analysis, definition, comparison/contrast, and cause and/or Effect are ways to prove your point.

See the difference in how these strategies can be used for persuasion.

A simple sentence:  It was a cold day.

Transitional device:  In addition to being dark and cloudy, it was a cold day.

Example:  It was so cold that the chill of the air was felt right through layers of clothing.

Facts/Statistics:  It was a record-breaking cold with temperatures plummeting below 15o F.

Primary Source:  According to Jones, “Temperatures fell as though we were entering another Ice Age.”

Secondary Source:  Goldstein agreed: “This cold wave surpasses any recorded to date” (qtd. in Jones).

Rhetorical Modes

Narration:  While I was walking in the park, I noticed that it was a cold day.

Definition:  The temperature at which water freezes is 32o F.  This is typically the temperature used to describe weather conditions as  freezing.

Description:  It was so cold that frost was forming on the windows and the leaves on the plants were curling.

Process Analysis:  The measurement of what is considered  a cold day  includes the temperature and humidity reading along with any wind-chill factor.

Comparison/Contrast:  It was so cold this year that the strawberries froze and fell to the ground whereas last year’s crop survived the freeze.

Cause/Effect:  Because it was so cold, the strawberries froze and fell to the ground.

Persuasion/Argumentation:  The reading on the thermometer of 32o F, the frost or the windows, and the curling leaves of the plants show it was a cold day.

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The Structure of a Thesis

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Students enrolled for Master’s degree in agriculture and allied subjects have to conduct a short-term original research work, and present the outcome in the form of a thesis. A thesis is also mandatory for higher degrees in medicine and engineering. In basic sciences such as physics and botany, although thesis is not mandatory for Masters programme, the present trend is to have a dissertation or at least a project report. All the disciplines, whether basic or applied, demand the submission of a thesis for the award of Ph.D.

But man has still another powerful resource: natural science with its strictly objective methods . Ivan Pavlov (1849–1936), Russian Nobel laureate

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Organizing Your Social Sciences Research Paper

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Academic writing refers to a style of expression that researchers use to define the intellectual boundaries of their disciplines and specific areas of expertise. Characteristics of academic writing include a formal tone, use of the third-person rather than first-person perspective (usually), a clear focus on the research problem under investigation, and precise word choice. Like specialist languages adopted in other professions, such as, law or medicine, academic writing is designed to convey agreed meaning about complex ideas or concepts within a community of scholarly experts and practitioners.

Academic Writing. Writing Center. Colorado Technical College; Hartley, James. Academic Writing and Publishing: A Practical Guide . New York: Routledge, 2008; Ezza, El-Sadig Y. and Touria Drid. T eaching Academic Writing as a Discipline-Specific Skill in Higher Education . Hershey, PA: IGI Global, 2020.

Importance of Good Academic Writing

The accepted form of academic writing in the social sciences can vary considerable depending on the methodological framework and the intended audience. However, most college-level research papers require careful attention to the following stylistic elements:

I.  The Big Picture Unlike creative or journalistic writing, the overall structure of academic writing is formal and logical. It must be cohesive and possess a logically organized flow of ideas; this means that the various parts are connected to form a unified whole. There should be narrative links between sentences and paragraphs so that the reader is able to follow your argument. The introduction should include a description of how the rest of the paper is organized and all sources are properly cited throughout the paper.

II.  Tone The overall tone refers to the attitude conveyed in a piece of writing. Throughout your paper, it is important that you present the arguments of others fairly and with an appropriate narrative tone. When presenting a position or argument that you disagree with, describe this argument accurately and without loaded or biased language. In academic writing, the author is expected to investigate the research problem from an authoritative point of view. You should, therefore, state the strengths of your arguments confidently, using language that is neutral, not confrontational or dismissive.

III.  Diction Diction refers to the choice of words you use. Awareness of the words you use is important because words that have almost the same denotation [dictionary definition] can have very different connotations [implied meanings]. This is particularly true in academic writing because words and terminology can evolve a nuanced meaning that describes a particular idea, concept, or phenomenon derived from the epistemological culture of that discipline [e.g., the concept of rational choice in political science]. Therefore, use concrete words [not general] that convey a specific meaning. If this cannot be done without confusing the reader, then you need to explain what you mean within the context of how that word or phrase is used within a discipline.

IV.  Language The investigation of research problems in the social sciences is often complex and multi- dimensional . Therefore, it is important that you use unambiguous language. Well-structured paragraphs and clear topic sentences enable a reader to follow your line of thinking without difficulty. Your language should be concise, formal, and express precisely what you want it to mean. Do not use vague expressions that are not specific or precise enough for the reader to derive exact meaning ["they," "we," "people," "the organization," etc.], abbreviations like 'i.e.'  ["in other words"], 'e.g.' ["for example"], or 'a.k.a.' ["also known as"], and the use of unspecific determinate words ["super," "very," "incredible," "huge," etc.].

V.  Punctuation Scholars rely on precise words and language to establish the narrative tone of their work and, therefore, punctuation marks are used very deliberately. For example, exclamation points are rarely used to express a heightened tone because it can come across as unsophisticated or over-excited. Dashes should be limited to the insertion of an explanatory comment in a sentence, while hyphens should be limited to connecting prefixes to words [e.g., multi-disciplinary] or when forming compound phrases [e.g., commander-in-chief]. Finally, understand that semi-colons represent a pause that is longer than a comma, but shorter than a period in a sentence. In general, there are four grammatical uses of semi-colons: when a second clause expands or explains the first clause; to describe a sequence of actions or different aspects of the same topic; placed before clauses which begin with "nevertheless", "therefore", "even so," and "for instance”; and, to mark off a series of phrases or clauses which contain commas. If you are not confident about when to use semi-colons [and most of the time, they are not required for proper punctuation], rewrite using shorter sentences or revise the paragraph.

VI.  Academic Conventions Among the most important rules and principles of academic engagement of a writing is citing sources in the body of your paper and providing a list of references as either footnotes or endnotes. The academic convention of citing sources facilitates processes of intellectual discovery, critical thinking, and applying a deliberate method of navigating through the scholarly landscape by tracking how cited works are propagated by scholars over time . Aside from citing sources, other academic conventions to follow include the appropriate use of headings and subheadings, properly spelling out acronyms when first used in the text, avoiding slang or colloquial language, avoiding emotive language or unsupported declarative statements, avoiding contractions [e.g., isn't], and using first person and second person pronouns only when necessary.

VII.  Evidence-Based Reasoning Assignments often ask you to express your own point of view about the research problem. However, what is valued in academic writing is that statements are based on evidence-based reasoning. This refers to possessing a clear understanding of the pertinent body of knowledge and academic debates that exist within, and often external to, your discipline concerning the topic. You need to support your arguments with evidence from scholarly [i.e., academic or peer-reviewed] sources. It should be an objective stance presented as a logical argument; the quality of the evidence you cite will determine the strength of your argument. The objective is to convince the reader of the validity of your thoughts through a well-documented, coherent, and logically structured piece of writing. This is particularly important when proposing solutions to problems or delineating recommended courses of action.

VIII.  Thesis-Driven Academic writing is “thesis-driven,” meaning that the starting point is a particular perspective, idea, or position applied to the chosen topic of investigation, such as, establishing, proving, or disproving solutions to the questions applied to investigating the research problem. Note that a problem statement without the research questions does not qualify as academic writing because simply identifying the research problem does not establish for the reader how you will contribute to solving the problem, what aspects you believe are most critical, or suggest a method for gathering information or data to better understand the problem.

IX.  Complexity and Higher-Order Thinking Academic writing addresses complex issues that require higher-order thinking skills applied to understanding the research problem [e.g., critical, reflective, logical, and creative thinking as opposed to, for example, descriptive or prescriptive thinking]. Higher-order thinking skills include cognitive processes that are used to comprehend, solve problems, and express concepts or that describe abstract ideas that cannot be easily acted out, pointed to, or shown with images. Think of your writing this way: One of the most important attributes of a good teacher is the ability to explain complexity in a way that is understandable and relatable to the topic being presented during class. This is also one of the main functions of academic writing--examining and explaining the significance of complex ideas as clearly as possible.  As a writer, you must adopt the role of a good teacher by summarizing complex information into a well-organized synthesis of ideas, concepts, and recommendations that contribute to a better understanding of the research problem.

Academic Writing. Writing Center. Colorado Technical College; Hartley, James. Academic Writing and Publishing: A Practical Guide . New York: Routledge, 2008; Murray, Rowena  and Sarah Moore. The Handbook of Academic Writing: A Fresh Approach . New York: Open University Press, 2006; Johnson, Roy. Improve Your Writing Skills . Manchester, UK: Clifton Press, 1995; Nygaard, Lynn P. Writing for Scholars: A Practical Guide to Making Sense and Being Heard . Second edition. Los Angeles, CA: Sage Publications, 2015; Silvia, Paul J. How to Write a Lot: A Practical Guide to Productive Academic Writing . Washington, DC: American Psychological Association, 2007; Style, Diction, Tone, and Voice. Writing Center, Wheaton College; Sword, Helen. Stylish Academic Writing . Cambridge, MA: Harvard University Press, 2012.

Strategies for...

Understanding Academic Writing and Its Jargon

The very definition of research jargon is language specific to a particular community of practitioner-researchers . Therefore, in modern university life, jargon represents the specific language and meaning assigned to words and phrases specific to a discipline or area of study. For example, the idea of being rational may hold the same general meaning in both political science and psychology, but its application to understanding and explaining phenomena within the research domain of a each discipline may have subtle differences based upon how scholars in that discipline apply the concept to the theories and practice of their work.

Given this, it is important that specialist terminology [i.e., jargon] must be used accurately and applied under the appropriate conditions . Subject-specific dictionaries are the best places to confirm the meaning of terms within the context of a specific discipline. These can be found by either searching in the USC Libraries catalog by entering the disciplinary and the word dictionary [e.g., sociology and dictionary] or using a database such as Credo Reference [a curated collection of subject encyclopedias, dictionaries, handbooks, guides from highly regarded publishers] . It is appropriate for you to use specialist language within your field of study, but you should avoid using such language when writing for non-academic or general audiences.

Problems with Opaque Writing

A common criticism of scholars is that they can utilize needlessly complex syntax or overly expansive vocabulary that is impenetrable or not well-defined. When writing, avoid problems associated with opaque writing by keeping in mind the following:

1.   Excessive use of specialized terminology . Yes, it is appropriate for you to use specialist language and a formal style of expression in academic writing, but it does not mean using "big words" just for the sake of doing so. Overuse of complex or obscure words or writing complicated sentence constructions gives readers the impression that your paper is more about style than substance; it leads the reader to question if you really know what you are talking about. Focus on creating clear, concise, and elegant prose that minimizes reliance on specialized terminology.

2.   Inappropriate use of specialized terminology . Because you are dealing with concepts, research, and data within your discipline, you need to use the technical language appropriate to that area of study. However, nothing will undermine the validity of your study quicker than the inappropriate application of a term or concept. Avoid using terms whose meaning you are unsure of--do not just guess or assume! Consult the meaning of terms in specialized, discipline-specific dictionaries by searching the USC Libraries catalog or the Credo Reference database [see above].

Additional Problems to Avoid

In addition to understanding the use of specialized language, there are other aspects of academic writing in the social sciences that you should be aware of. These problems include:

• Personal nouns . Excessive use of personal nouns [e.g., I, me, you, us] may lead the reader to believe the study was overly subjective. These words can be interpreted as being used only to avoid presenting empirical evidence about the research problem. Limit the use of personal nouns to descriptions of things you actually did [e.g., "I interviewed ten teachers about classroom management techniques..."]. Note that personal nouns are generally found in the discussion section of a paper because this is where you as the author/researcher interpret and describe your work.
• Directives . Avoid directives that demand the reader to "do this" or "do that." Directives should be framed as evidence-based recommendations or goals leading to specific outcomes. Note that an exception to this can be found in various forms of action research that involve evidence-based advocacy for social justice or transformative change. Within this area of the social sciences, authors may offer directives for action in a declarative tone of urgency.
• Informal, conversational tone using slang and idioms . Academic writing relies on excellent grammar and precise word structure. Your narrative should not include regional dialects or slang terms because they can be open to interpretation. Your writing should be direct and concise using standard English.
• Wordiness. Focus on being concise, straightforward, and developing a narrative that does not have confusing language . By doing so, you  help eliminate the possibility of the reader misinterpreting the design and purpose of your study.
• Vague expressions (e.g., "they," "we," "people," "the company," "that area," etc.). Being concise in your writing also includes avoiding vague references to persons, places, or things. While proofreading your paper, be sure to look for and edit any vague or imprecise statements that lack context or specificity.
• Numbered lists and bulleted items . The use of bulleted items or lists should be used only if the narrative dictates a need for clarity. For example, it is fine to state, "The four main problems with hedge funds are:" and then list them as 1, 2, 3, 4. However, in academic writing, this must then be followed by detailed explanation and analysis of each item. Given this, the question you should ask yourself while proofreading is: why begin with a list in the first place rather than just starting with systematic analysis of each item arranged in separate paragraphs? Also, be careful using numbers because they can imply a ranked order of priority or importance. If none exists, use bullets and avoid checkmarks or other symbols.
• Descriptive writing . Describing a research problem is an important means of contextualizing a study. In fact, some description or background information may be needed because you can not assume the reader knows the key aspects of the topic. However, the content of your paper should focus on methodology, the analysis and interpretation of findings, and their implications as they apply to the research problem rather than background information and descriptions of tangential issues.
• Personal experience. Drawing upon personal experience [e.g., traveling abroad; caring for someone with Alzheimer's disease] can be an effective way of introducing the research problem or engaging your readers in understanding its significance. Use personal experience only as an example, though, because academic writing relies on evidence-based research. To do otherwise is simply story-telling.

NOTE:   Rules concerning excellent grammar and precise word structure do not apply when quoting someone.  A quote should be inserted in the text of your paper exactly as it was stated. If the quote is especially vague or hard to understand, consider paraphrasing it or using a different quote to convey the same meaning. Consider inserting the term "sic" in brackets after the quoted text to indicate that the quotation has been transcribed exactly as found in the original source, but the source had grammar, spelling, or other errors. The adverb sic informs the reader that the errors are not yours.

Academic Writing. The Writing Lab and The OWL. Purdue University; Academic Writing Style. First-Year Seminar Handbook. Mercer University; Bem, Daryl J. Writing the Empirical Journal Article. Cornell University; College Writing. The Writing Center. University of North Carolina; Murray, Rowena  and Sarah Moore. The Handbook of Academic Writing: A Fresh Approach . New York: Open University Press, 2006; Johnson, Eileen S. “Action Research.” In Oxford Research Encyclopedia of Education . Edited by George W. Noblit and Joseph R. Neikirk. (New York: Oxford University Press, 2020); Oppenheimer, Daniel M. "Consequences of Erudite Vernacular Utilized Irrespective of Necessity: Problems with Using Long Words Needlessly." Applied Cognitive Psychology 20 (2006): 139-156; Ezza, El-Sadig Y. and Touria Drid. T eaching Academic Writing as a Discipline-Specific Skill in Higher Education . Hershey, PA: IGI Global, 2020; Pernawan, Ari. Common Flaws in Students' Research Proposals. English Education Department. Yogyakarta State University; Style. College Writing. The Writing Center. University of North Carolina; Invention: Five Qualities of Good Writing. The Reading/Writing Center. Hunter College; Sword, Helen. Stylish Academic Writing . Cambridge, MA: Harvard University Press, 2012; What Is an Academic Paper? Institute for Writing Rhetoric. Dartmouth College.

Structure and Writing Style

I. Improving Academic Writing

To improve your academic writing skills, you should focus your efforts on three key areas: 1.   Clear Writing . The act of thinking about precedes the process of writing about. Good writers spend sufficient time distilling information and reviewing major points from the literature they have reviewed before creating their work. Writing detailed outlines can help you clearly organize your thoughts. Effective academic writing begins with solid planning, so manage your time carefully. 2.  Excellent Grammar . Needless to say, English grammar can be difficult and complex; even the best scholars take many years before they have a command of the major points of good grammar. Take the time to learn the major and minor points of good grammar. Spend time practicing writing and seek detailed feedback from professors. Take advantage of the Writing Center on campus if you need help. Proper punctuation and good proofreading skills can significantly improve academic writing [see sub-tab for proofreading you paper ].

Refer to these three basic resources to help your grammar and writing skills:

• A good writing reference book, such as, Strunk and White’s book, The Elements of Style or the St. Martin's Handbook ;
• A college-level dictionary, such as, Merriam-Webster's Collegiate Dictionary ;
• The latest edition of Roget's Thesaurus in Dictionary Form .

3.  Consistent Stylistic Approach . Whether your professor expresses a preference to use MLA, APA or the Chicago Manual of Style or not, choose one style manual and stick to it. Each of these style manuals provide rules on how to write out numbers, references, citations, footnotes, and lists. Consistent adherence to a style of writing helps with the narrative flow of your paper and improves its readability. Note that some disciplines require a particular style [e.g., education uses APA] so as you write more papers within your major, your familiarity with it will improve.

II. Evaluating Quality of Writing

A useful approach for evaluating the quality of your academic writing is to consider the following issues from the perspective of the reader. While proofreading your final draft, critically assess the following elements in your writing.

• It is shaped around one clear research problem, and it explains what that problem is from the outset.
• Your paper tells the reader why the problem is important and why people should know about it.
• You have accurately and thoroughly informed the reader what has already been published about this problem or others related to it and noted important gaps in the research.
• You have provided evidence to support your argument that the reader finds convincing.
• The paper includes a description of how and why particular evidence was collected and analyzed, and why specific theoretical arguments or concepts were used.
• The paper is made up of paragraphs, each containing only one controlling idea.
• You indicate how each section of the paper addresses the research problem.
• You have considered counter-arguments or counter-examples where they are relevant.
• Arguments, evidence, and their significance have been presented in the conclusion.
• Limitations of your research have been explained as evidence of the potential need for further study.
• The narrative flows in a clear, accurate, and well-organized way.

Boscoloa, Pietro, Barbara Arféb, and Mara Quarisaa. “Improving the Quality of Students' Academic Writing: An Intervention Study.” Studies in Higher Education 32 (August 2007): 419-438; Academic Writing. The Writing Lab and The OWL. Purdue University; Academic Writing Style. First-Year Seminar Handbook. Mercer University; Bem, Daryl J. Writing the Empirical Journal Article. Cornell University; Candlin, Christopher. Academic Writing Step-By-Step: A Research-based Approach . Bristol, CT: Equinox Publishing Ltd., 2016; College Writing. The Writing Center. University of North Carolina; Style . College Writing. The Writing Center. University of North Carolina; Invention: Five Qualities of Good Writing. The Reading/Writing Center. Hunter College; Sword, Helen. Stylish Academic Writing . Cambridge, MA: Harvard University Press, 2012; What Is an Academic Paper? Institute for Writing Rhetoric. Dartmouth College.

Writing Tip

Considering the Passive Voice in Academic Writing

In the English language, we are able to construct sentences in the following way: 1.  "The policies of Congress caused the economic crisis." 2.  "The economic crisis was caused by the policies of Congress."

The decision about which sentence to use is governed by whether you want to focus on “Congress” and what they did, or on “the economic crisis” and what caused it. This choice in focus is achieved with the use of either the active or the passive voice. When you want your readers to focus on the "doer" of an action, you can make the "doer"' the subject of the sentence and use the active form of the verb. When you want readers to focus on the person, place, or thing affected by the action, or the action itself, you can make the effect or the action the subject of the sentence by using the passive form of the verb.

Often in academic writing, scholars don't want to focus on who is doing an action, but on who is receiving or experiencing the consequences of that action. The passive voice is useful in academic writing because it allows writers to highlight the most important participants or events within sentences by placing them at the beginning of the sentence.

Use the passive voice when:

• You want to focus on the person, place, or thing affected by the action, or the action itself;
• It is not important who or what did the action;
• You want to be impersonal or more formal.

Form the passive voice by:

• Turning the object of the active sentence into the subject of the passive sentence.
• Changing the verb to a passive form by adding the appropriate form of the verb "to be" and the past participle of the main verb.

NOTE: Consult with your professor about using the passive voice before submitting your research paper. Some strongly discourage its use!

Active and Passive Voice. The Writing Lab and The OWL. Purdue University; Diefenbach, Paul. Future of Digital Media Syllabus. Drexel University; Passive Voice. The Writing Center. University of North Carolina.  

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Table of Contents

Ai, ethics & human agency, collaboration, information literacy, writing process, academic writing – how to write for the academic community.

• © 2023 by Joseph M. Moxley - University of South Florida

Academic writing refers to the writing style that researchers, educators, and students use in scholarly publications and school assignments. An academic writing style refers to the semantic and textual features that characterize academic writing and distinguish it from other discourses , such as professional writing , workplace writing , fiction , or creative nonfiction . Learn about the discourse conventions of the academic community so you can write with greater authority , clarity , and persuasiveness (and, in school settings, earn higher grades!).  

What is Academic Writing?

Academic writing refers to all of the texts produced by academic writers, including theoretical, empirical , or experience-based works. Examples:

• Students at the high school and undergraduate level write essays, book reviews, lab reports, reviews of literature, proposals–and more . These assignments often presume an audience of a teacher-as-examiner
• by proposing a new theory, method, application
• by presenting new empirical findings
• by offering new interpretations of existing evidence .

Different academic fields have distinct genres , writing styles and conventions because each academic field possesses its own set of rules and practices that govern how ideas are researched , structured , supported , and communicated . Thus, there is no one single style of academic writing. Rather, there are many different writing styles a writer might adopt , depending on their aims of discourse , media , writing tools, and rhetorical situation .

Related Concepts: Audience – Audience Awareness ; Discourse Community – Community of Practice ; Discourse Conventions ; Elements of Style ; Genre ; Professional Writing – Style Guide ; Persona ; Rhetorical Stance ; Tone ; Voice

Differences aside, there are a number of discourse conventions that academic writers share across disciplines. These conventions empower writers to establish authority and clarity in their prose –and to craft pieces that can be understood and appreciated by readers from various academic fields as well as the general public.

Features of Academic Discourse

• Academic writing tends to be  substantive  rather than superficial,  anecdotal ,  vague or underdeveloped.  For example, a paper on climate change would not just describe the observed changes in temperature, but might also delve into the scientific theories that explain these changes, the evidence supporting these theories, the potential impacts of climate change, and the debates within the scientific community
• Academic writing prioritizes evidence and logical reasoning over anecdotal observations , personal opinions, personal beliefs emotional appeals
• Members of the academic community expect authors to provide evidence for claims . When academics introduce evidence into their texts, they know their readers expect them to establish the currency, relevance ,  authority , accuracy , and purpose of any evidence they introduce
• Academic writers are careful to support their claims with evidence from credible sources, especially peer-reviewed , academic literature.
• Academics are sensitive to the ideologies and epistemologies that inform research methods.
• For example, when a psychology student studies the effects of mindfulness on anxiety disorders, they would need to understand that their research is based on the assumption that anxiety can be measured and quantified, and that it can be influenced by interventions like mindfulness training. They would also need to understand that their research is situated within a particular theoretical framework (e.g., cognitive-behavioral theory), which shapes how they conceptualize anxiety, mindfulness, and the relationship between them.
• Academic writing is expected to be objective and fair–and free of bias . This means presenting evidence in a balanced way, considering different perspectives , and not letting personal biases distort the analysis.
• It also involves recognizing the limitations of the research and being open to criticism and alternative interpretations .
• Academic writers are very careful to attribute the works of authors whom they’re quoting , paraphrasing , or summarizing . They understand information has value , and they’re careful to discern who the major thought leaders are on a particular topic . They understand they cannot simply copy and paste large sections of copyrighted material into their own work, even if they provide an attribution .
• Academic writers must also abide copyright laws , which protect the rights of authors and creators. This means, for example, that they cannot simply copy and paste large sections of copyrighted material into their own work, even if they provide a citation . Instead, they can use smaller excerpts under the principle of “fair use,” or they can seek permission from the copyright holder to use larger portions.

Organization

Academic writing is typically organized in a deductive way (as opposed to inductively ). Many genresof academic writing have a research abstract, a clear introduction , body, conclusions and recommendations.

Academic essays tend to have an introduction that introduces the topic, the exigency that informs this call to write. reviews pertinent research, and explains the problem — hypothesis, thesis, and rhetorical situation. the context and states the purpose of the writing (aka, the thesis! ), the body develops the arguments or presents the research, and the conclusion summarizes the main points and discusses the implications or applications of the research

Typically, the design of academic documents is plain vanilla, despite the visual turn in communication made possible by the ubiquity of design tools. Unlike professional writing, which tends to be incredibly visual, academic writing tends to be fairly traditional with its focus on alphabetical text as opposed to visual elements.

• Plain Design: Academic documents, such as research papers, theses, or scholarly articles, typically follow a minimalist design approach. They primarily consist of black text on a white background, with a standard, easy-to-read font. This “plain vanilla” design reflects the focus of academic writing on the content rather than the presentation. The aim is to communicate complex ideas clearly and without distraction.
• Limited Use of Visuals: Unlike in professional writing or journalism, visuals such as images, infographics, or videos are not commonly used in academic writing. When they are used, it’s usually to present data (in the form of graphs, charts, or tables) or to illustrate a point (with diagrams or figures). The visuals are typically grayscale and are intended to supplement the text rather than replace it.
• Structured Layout: Academic writing tends to follow a structured layout, with clearly marked sections and subsections. This helps to organize the content and guide the reader through the argument. However, aside from headings, there is usually little use of design elements such as color, bolding, or varied fonts to highlight different parts of the text.
• Lack of Interactive Features: With the transition to digital media, many types of writing have become more interactive, incorporating hyperlinks, multimedia, or interactive data visualizations. However, academic writing has been slower to adopt these features. While academic articles often include hyperlinks to references, they rarely include other interactive elements.

However, as digital media and visual communication become increasingly prevalent, we may see changes in the conventions of academic design.

• Academic writing tends to be formal in persona , tone , diction . Academic writers avoid contractions , slang, colloquial expressions, sexist use of pronouns . Because it is written for specialists, jargon is used, but not unnecessarily. However, the level of formality can vary depending on the discipline, the genre (e.g., a research paper vs. a blog post), and the intended audience . For instance, in sociology and communication, autoethnography is a common genre , which is a composite of autobiography , memoir, creative nonfiction, and ethnographic methods .
• In the last 20 years, there has been a significant move toward including the first person in academic writing. However, in general, the focus of discourse isn’t the writer. Thus, most academic writers use the first person sparingly–if at all.
• Academic writers use the citation styles required by their audiences .
• Specialized Vocabulary: Academics often use specialized vocabulary or jargon that is specific to their field. These terms can convey complex ideas in a compact form, contributing to the compressed nature of academic prose. However, they can also make the writing less accessible to non-specialists.
• Complex Sentence Structures: Academic writing often uses complex sentence structures, such as long sentences with multiple clauses, or sentences that incorporate lists or parenthetical information. These structures allow academic writers to express complex relationships and nuances of meaning, but they can also make the writing more challenging to read.
• Referential Density: Academic writing often refers to other works, theories, or arguments, either explicitly (through citations) or implicitly. This referential density allows academic writers to build on existing knowledge and engage in scholarly conversation, but it also assumes that readers are familiar with the referenced works or ideas.

1. When is it appropriate to use the first person?

Use of the first person is now more commonplace across academic disciplines. In order to determine whether first person is appropriate, engage in rhetorical analysis of the rhetorical situation .

Recommended Resources

• Professional Writing Prose Style
• First-Person Point of View
• Using First Person in an Academic Essay: When is It Okay?
• A Synthesis of Professor Perspectives on Using First and Third Person in Academic Writing

Brevity - Say More with Less

Clarity (in Speech and Writing)

Coherence - How to Achieve Coherence in Writing

Flow - How to Create Flow in Writing

Inclusivity - Inclusive Language

The Elements of Style - The DNA of Powerful Writing

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Centria Guide for Thesis and Academic Writing 2022

• Thesis contract and forms
• Implementation plan
• Data management plan
• Master´s thesis
• Checklist for the thesis supervisor
• Research-based thesis
• Practice-based thesis
• Diary-based thesis
• Research-based development project, MASTER
• Starting points for writing the theoretical framework
• Concept definitions
• Introduction
• Conclusions and discussion
• Text layout
• Chapter heading and numbering
• Figures, tables and pictures
• Reference concerns more than one sentence
• Publication has two or more authors
• More than one publication by the same author
• Reference to a publication by several authors
• Publication has no author
• Web sources
• Direct quotations
• Secondary sources
• Checking the thesis for plagiarism
• Use of pictures
• Books (printed books, eBooks, audiobooks)
• Report, brochure and blog
• Laws and regulations
• Standards and patents
• Audio and video recordings (videos, TV programmes, podcasts etc.)
• E-mails and phone calls
• Sheet music
• Current Care Guidelines
• Social media (Facebook, X)
• Company intranet and web pages
• Special cases
• 8 UPLOADING THESIS TO THESEUS
• Responsible conduct of research
• Ethical review in the human sciences
• Ethical recommendations for thesis writing
• Research consent
• Research permits
• Handling personal data
• 10 ARTIFICIAL INTELLIGENCE
• Master's thesis
• Internal release
• Maturity test in EXAM
• Master's degree maturity test
• 13 LITERATURE

The thesis demonstrates the student’s ability to understand, apply and produce professional results in his/her own field. At its best, the thesis serves as a bridge between student and working life.

This guide follows the general principles of thesis composition drawn up in national university of applied sciences working groups in 2005 and 2006. The guide is to be applied in all degree programmes in Centria University of Applied Sciences, but each field also has its own practices that will be explained in more detail in the thesis seminars.

In this updated guide the previous guidelines have been defined more closely. Examples have been added and the biggest changes to the previous guide concern structure models of different theses, assessment and using the Harvard style for referencing, which enables the use of the reference management software Mendeley. Also, the Centria Thesis Word template has been updated. Ethical guidelines have been added to this guide and should be taken into consideration when writing a thesis.

The next members of staff of Centria University of Applied Sciences have participated in compiling and writing this guide: Hanna-Riina Aho, Staffan Borg, Annukka Kukkola, Jennie Elfving, Annika Mylläri, Vesa Nuorva, Marko Ovaskainen, Timo Taari, Päivi Toikkanen and Tuija Tolonen-Kytölä. Karin Kallis was responsible for the English translation.

On behalf of the working group,

Jennie Elfving

GUIDELINES AND LEGISLATION REGARDING THE THESIS PROCESS

- The Finnish Code of Conduct for Research Integrity and Procedures for Handling Alleged Violations of Research Integrity in Finland  (RCR guidelines 2023) - The ethical principles of research with human participants and ethical review in the human sciences in Finland (Finnish National Board on Research Integrity TENK guidelines 2019) - Science and field specific ethical norms - Open science and research (Open science) - EU General Data Protection Regulation (GDPR) - Data Protection Act (1050/2018) - Act on the Openness of Government Activities (621/1999) - Medical Research Act (488/1999)

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February-April 2024

• Editing the layout of the guide: removing the tabs of the main chapters and moving them directly under the main chapter in the left column
• Fixing minor typos and broken links
• Combining the subchapters on Thesis contract and Forms, added a table summary of the contracts and forms needed for the thesis
• Adding a new chapter: Artificial Intelligence
• Completing the Ethical Guidelines for Writing a Thesis chapter
• Adding a few new links and images
• Adding new files (thesis agreement with annexes, research agreement template and research information template)
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Thesis and Dissertation Guide

• Guidelines and Tips
• Styles of Writing
• Submitting your Print Documents (for all schools)
• Submitting your Electronic Thesis or Dissertation (select schools only)
• Purchasing your own personal copies
• After graduation: library services for alumni

Contact Us!

General Information for Form and Style

The student should consult with the coordinator on what is appropriate; each Area generally has a preferred style related to its particular discipline(s). The reference librarians can assist in following a particular style, but they do not determine what form/style the student should use. If the Area does not specify a particular writing style, footnote form, and/or bibliographic format, the student should consult the Manual for Writers of Term Papers, Theses, and Dissertations: Chicago Style for Students and Researchers, 8th edition, by Kate Turabian, published by University of Chicago Press (2013).

The student must also follow the GTU Master’s Thesis and Doctoral Dissertation guidelines , available on the GTU website

Turabian/Chicago Style

For a short summation see the  Chicago-Style Citation Quick Guide . The book links below may be useful for those who want a print reference copy. Turabian is essentially an abridged, print guide to the Chicago Manual of Style and is used by GTU schools. 

SBL (Society of Biblical Literature) Style

The SBL Handbook of Style (see the link below), is especially pertinent for citations of Biblical and Classical sources.

MLA (Modern Language Association) Style

APA (American Psychological Association) Style

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