how to change paragraph in essay

11 Rules for Essay Paragraph Structure (with Examples)

How do you structure a paragraph in an essay?

If you’re like the majority of my students, you might be getting your basic essay paragraph structure wrong and getting lower grades than you could!

In this article, I outline the 11 key steps to writing a perfect paragraph. But, this isn’t your normal ‘how to write an essay’ article. Rather, I’ll try to give you some insight into exactly what teachers look out for when they’re grading essays and figuring out what grade to give them.

You can navigate each issue below, or scroll down to read them all:

1. Paragraphs must be at least four sentences long 2. But, at most seven sentences long 3. Your paragraph must be Left-Aligned 4. You need a topic sentence 5 . Next, you need an explanation sentence 6. You need to include an example 7. You need to include citations 8. All paragraphs need to be relevant to the marking criteria 9. Only include one key idea per paragraph 10. Keep sentences short 11. Keep quotes short

Paragraph structure is one of the most important elements of getting essay writing right .

As I cover in my Ultimate Guide to Writing an Essay Plan , paragraphs are the heart and soul of your essay.

However, I find most of my students have either:

• forgotten how to write paragraphs properly,
• gotten lazy, or
• never learned it in the first place!

Paragraphs in essay writing are different from paragraphs in other written genres .

In fact, the paragraphs that you are reading now would not help your grades in an essay.

That’s because I’m writing in journalistic style, where paragraph conventions are vastly different.

For those of you coming from journalism or creative writing, you might find you need to re-learn paragraph writing if you want to write well-structured essay paragraphs to get top grades.

Below are eleven reasons your paragraphs are losing marks, and what to do about it!

Essay Paragraph Structure Rules

1. your paragraphs must be at least 4 sentences long.

In journalism and blog writing, a one-sentence paragraph is great. It’s short, to-the-point, and helps guide your reader. For essay paragraph structure, one-sentence paragraphs suck.

A one-sentence essay paragraph sends an instant signal to your teacher that you don’t have much to say on an issue.

A short paragraph signifies that you know something – but not much about it. A one-sentence paragraph lacks detail, depth and insight.

Many students come to me and ask, “what does ‘add depth’ mean?” It’s one of the most common pieces of feedback you’ll see written on the margins of your essay.

Personally, I think ‘add depth’ is bad feedback because it’s a short and vague comment. But, here’s what it means: You’ve not explained your point enough!

If you’re writing one-, two- or three-sentence essay paragraphs, you’re costing yourself marks.

Always aim for at least four sentences per paragraph in your essays.

This doesn’t mean that you should add ‘fluff’ or ‘padding’ sentences.

Make sure you don’t:

a) repeat what you said in different words, or b) write something just because you need another sentence in there.

But, you need to do some research and find something insightful to add to that two-sentence paragraph if you want to ace your essay.

Check out Points 5 and 6 for some advice on what to add to that short paragraph to add ‘depth’ to your paragraph and start moving to the top of the class.

• How to Make an Essay Longer
• How to Make an Essay Shorter

2. Your Paragraphs must not be more than 7 Sentences Long

Okay, so I just told you to aim for at least four sentences per paragraph. So, what’s the longest your paragraph should be?

Seven sentences. That’s a maximum.

So, here’s the rule:

Between four and seven sentences is the sweet spot that you need to aim for in every single paragraph.

Here’s why your paragraphs shouldn’t be longer than seven sentences:

1. It shows you can organize your thoughts. You need to show your teacher that you’ve broken up your key ideas into manageable segments of text (see point 10)

2. It makes your work easier to read.   You need your writing to be easily readable to make it easy for your teacher to give you good grades. Make your essay easy to read and you’ll get higher marks every time.

One of the most important ways you can make your work easier to read is by writing paragraphs that are less than six sentences long.

3. It prevents teacher frustration. Teachers are just like you. When they see a big block of text their eyes glaze over. They get frustrated, lost, their mind wanders … and you lose marks.

To prevent teacher frustration, you need to ensure there’s plenty of white space in your essay. It’s about showing them that the piece is clearly structured into one key idea per ‘chunk’ of text.

Often, you might find that your writing contains tautologies and other turns of phrase that can be shortened for clarity.

3. Your Paragraph must be Left-Aligned

Turn off ‘Justified’ text and: Never. Turn. It. On. Again.

Justified text is where the words are stretched out to make the paragraph look like a square. It turns the writing into a block. Don’t do it. You will lose marks, I promise you! Win the psychological game with your teacher: left-align your text.

A good essay paragraph is never ‘justified’.

I’m going to repeat this, because it’s important: to prevent your essay from looking like a big block of muddy, hard-to-read text align your text to the left margin only.

You want white space on your page – and lots of it. White space helps your reader scan through your work. It also prevents it from looking like big blocks of text.

You want your reader reading vertically as much as possible: scanning, browsing, and quickly looking through for evidence you’ve engaged with the big ideas.

The justified text doesn’t help you do that. Justified text makes your writing look like a big, lumpy block of text that your reader doesn’t want to read.

What’s wrong with Center-Aligned Text?

While I’m at it, never, ever, center-align your text either. Center-aligned text is impossible to skim-read. Your teacher wants to be able to quickly scan down the left margin to get the headline information in your paragraph.

Not many people center-align text, but it’s worth repeating: never, ever center-align your essays.

Don’t annoy your reader. Left align your text.

4. Your paragraphs must have a Topic Sentence

The first sentence of an essay paragraph is called the topic sentence. This is one of the most important sentences in the correct essay paragraph structure style.

The topic sentence should convey exactly what key idea you’re going to cover in your paragraph.

Too often, students don’t let their reader know what the key idea of the paragraph is until several sentences in.

You must show what the paragraph is about in the first sentence.

You never, ever want to keep your reader in suspense. Essays are not like creative writing. Tell them straight away what the paragraph is about. In fact, if you can, do it in the first half of the first sentence .

I’ll remind you again: make it easy to grade your work. Your teacher is reading through your work trying to determine what grade to give you. They’re probably going to mark 20 assignments in one sitting. They have no interest in storytelling or creativity. They just want to know how much you know! State what the paragraph is about immediately and move on.

Suggested: Best Words to Start a Paragraph

Ideal Essay Paragraph Structure Example: Writing a Topic Sentence If your paragraph is about how climate change is endangering polar bears, say it immediately : “Climate change is endangering polar bears.” should be your first sentence in your paragraph. Take a look at first sentence of each of the four paragraphs above this one. You can see from the first sentence of each paragraph that the paragraphs discuss:

When editing your work, read each paragraph and try to distil what the one key idea is in your paragraph. Ensure that this key idea is mentioned in the first sentence .

(Note: if there’s more than one key idea in the paragraph, you may have a problem. See Point 9 below .)

The topic sentence is the most important sentence for getting your essay paragraph structure right. So, get your topic sentences right and you’re on the right track to a good essay paragraph.

5. You need an Explanation Sentence

All topic sentences need a follow-up explanation. The very first point on this page was that too often students write paragraphs that are too short. To add what is called ‘depth’ to a paragraph, you can come up with two types of follow-up sentences: explanations and examples.

Let’s take explanation sentences first.

Explanation sentences give additional detail. They often provide one of the following services:

Let’s go back to our example of a paragraph on Climate change endangering polar bears. If your topic sentence is “Climate change is endangering polar bears.”, then your follow-up explanation sentence is likely to explain how, why, where, or when. You could say:

Ideal Essay Paragraph Structure Example: Writing Explanation Sentences 1. How: “The warming atmosphere is melting the polar ice caps.” 2. Why: “The polar bears’ habitats are shrinking every single year.” 3. Where: “This is happening in the Antarctic ice caps near Greenland.” 4. When: “Scientists first noticed the ice caps were shrinking in 1978.”

You don’t have to provide all four of these options each time.

But, if you’re struggling to think of what to add to your paragraph to add depth, consider one of these four options for a good quality explanation sentence.

>>>RELATED ARTICLE: SHOULD YOU USE RHETORICAL QUESTIONS IN ESSAYS ?

6. Your need to Include an Example

Examples matter! They add detail. They also help to show that you genuinely understand the issue. They show that you don’t just understand a concept in the abstract; you also understand how things work in real life.

Example sentences have the added benefit of personalising an issue. For example, after saying “Polar bears’ habitats are shrinking”, you could note specific habitats, facts and figures, or even a specific story about a bear who was impacted.

Ideal Essay Paragraph Structure Example: Writing an ‘Example’ Sentence “For example, 770,000 square miles of Arctic Sea Ice has melted in the past four decades, leading Polar Bear populations to dwindle ( National Geographic, 2018 )

In fact, one of the most effective politicians of our times – Barrack Obama – was an expert at this technique. He would often provide examples of people who got sick because they didn’t have healthcare to sell Obamacare.

What effect did this have? It showed the real-world impact of his ideas. It humanised him, and got him elected president – twice!

Be like Obama. Provide examples. Often.

7. All Paragraphs need Citations

Provide a reference to an academic source in every single body paragraph in the essay. The only two paragraphs where you don’t need a reference is the introduction and conclusion .

Let me repeat: Paragraphs need at least one reference to a quality scholarly source .

Let me go even further:

Students who get the best marks provide two references to two different academic sources in every paragraph.

Two references in a paragraph show you’ve read widely, cross-checked your sources, and given the paragraph real thought.

It’s really important that these references link to academic sources, not random websites, blogs or YouTube videos. Check out our Seven Best types of Sources to Cite in Essays post to get advice on what sources to cite. Number 6 w ill surprise you!

Ideal Essay Paragraph Structure Example: In-Text Referencing in Paragraphs Usually, in-text referencing takes the format: (Author, YEAR), but check your school’s referencing formatting requirements carefully. The ‘Author’ section is the author’s last name only. Not their initials. Not their first name. Just their last name . My name is Chris Drew. First name Chris, last name Drew. If you were going to reference an academic article I wrote in 2019, you would reference it like this: (Drew, 2019).

Where do you place those two references?

Place the first reference at the end of the first half of the paragraph. Place the second reference at the end of the second half of the paragraph.

This spreads the references out and makes it look like all the points throughout the paragraph are backed up by your sources. The goal is to make it look like you’ve reference regularly when your teacher scans through your work.

Remember, teachers can look out for signposts that indicate you’ve followed academic conventions and mentioned the right key ideas.

Spreading your referencing through the paragraph helps to make it look like you’ve followed the academic convention of referencing sources regularly.

Here are some examples of how to reference twice in a paragraph:

• If your paragraph was six sentences long, you would place your first reference at the end of the third sentence and your second reference at the end of the sixth sentence.
• If your paragraph was five sentences long, I would recommend placing one at the end of the second sentence and one at the end of the fifth sentence.

You’ve just read one of the key secrets to winning top marks.

8. Every Paragraph must be relevant to the Marking Criteria

Every paragraph must win you marks. When you’re editing your work, check through the piece to see if every paragraph is relevant to the marking criteria.

For the British: In the British university system (I’m including Australia and New Zealand here – I’ve taught at universities in all three countries), you’ll usually have a ‘marking criteria’. It’s usually a list of between two and six key learning outcomes your teacher needs to use to come up with your score. Sometimes it’s called a:

• Marking criteria
• Marking rubric
• (Key) learning outcome
• Indicative content

Check your assignment guidance to see if this is present. If so, use this list of learning outcomes to guide what you write. If your paragraphs are irrelevant to these key points, delete the paragraph .

Paragraphs that don’t link to the marking criteria are pointless. They won’t win you marks.

For the Americans: If you don’t have a marking criteria / rubric / outcomes list, you’ll need to stick closely to the essay question or topic. This goes out to those of you in the North American system. North America (including USA and Canada here) is often less structured and the professor might just give you a topic to base your essay on.

If all you’ve got is the essay question / topic, go through each paragraph and make sure each paragraph is relevant to the topic.

For example, if your essay question / topic is on “The Effects of Climate Change on Polar Bears”,

• Don’t talk about anything that doesn’t have some connection to climate change and polar bears;
• Don’t talk about the environmental impact of oil spills in the Gulf of Carpentaria;
• Don’t talk about black bear habitats in British Columbia.
• Do talk about the effects of climate change on polar bears (and relevant related topics) in every single paragraph .

You may think ‘stay relevant’ is obvious advice, but at least 20% of all essays I mark go off on tangents and waste words.

Stay on topic in Every. Single. Paragraph. If you want to learn more about how to stay on topic, check out our essay planning guide .

9. Only have one Key Idea per Paragraph

One key idea for each paragraph. One key idea for each paragraph. One key idea for each paragraph.

Don’t forget!

Too often, a student starts a paragraph talking about one thing and ends it talking about something totally different. Don’t be that student.

To ensure you’re focussing on one key idea in your paragraph, make sure you know what that key idea is. It should be mentioned in your topic sentence (see Point 3 ). Every other sentence in the paragraph adds depth to that one key idea.

If you’ve got sentences in your paragraph that are not relevant to the key idea in the paragraph, they don’t fit. They belong in another paragraph.

Go through all your paragraphs when editing your work and check to see if you’ve veered away from your paragraph’s key idea. If so, you might have two or even three key ideas in the one paragraph.

You’re going to have to get those additional key ideas, rip them out, and give them paragraphs of their own.

If you have more than one key idea in a paragraph you will lose marks. I promise you that.

The paragraphs will be too hard to read, your reader will get bogged down reading rather than scanning, and you’ll have lost grades.

10. Keep Sentences Short

If a sentence is too long it gets confusing. When the sentence is confusing, your reader will stop reading your work. They will stop reading the paragraph and move to the next one. They’ll have given up on your paragraph.

Short, snappy sentences are best.

Shorter sentences are easier to read and they make more sense. Too often, students think they have to use big, long, academic words to get the best marks. Wrong. Aim for clarity in every sentence in the paragraph. Your teacher will thank you for it.

The students who get the best marks write clear, short sentences.

When editing your draft, go through your essay and see if you can shorten your longest five sentences.

(To learn more about how to write the best quality sentences, see our page on Seven ways to Write Amazing Sentences .)

11. Keep Quotes Short

Eighty percent of university teachers hate quotes. That’s not an official figure. It’s my guestimate based on my many interactions in faculty lounges. Twenty percent don’t mind them, but chances are your teacher is one of the eight out of ten who hate quotes.

Teachers tend to be turned off by quotes because it makes it look like you don’t know how to say something on your own words.

Now that I’ve warned you, here’s how to use quotes properly:

Ideal Essay Paragraph Structure Example: How To Use Quotes in University-Level Essay Paragraphs 1. Your quote should be less than one sentence long. 2. Your quote should be less than one sentence long. 3. You should never start a sentence with a quote. 4. You should never end a paragraph with a quote. 5 . You should never use more than five quotes per essay. 6. Your quote should never be longer than one line in a paragraph.

The minute your teacher sees that your quote takes up a large chunk of your paragraph, you’ll have lost marks.

Your teacher will circle the quote, write a snarky comment in the margin, and not even bother to give you points for the key idea in the paragraph.

Avoid quotes, but if you really want to use them, follow those five rules above.

I’ve also provided additional pages outlining Seven tips on how to use Quotes if you want to delve deeper into how, when and where to use quotes in essays. Be warned: quoting in essays is harder than you thought.

Follow the advice above and you’ll be well on your way to getting top marks at university.

Writing essay paragraphs that are well structured takes time and practice. Don’t be too hard on yourself and keep on trying!

Below is a summary of our 11 key mistakes for structuring essay paragraphs and tips on how to avoid them.

I’ve also provided an easy-to-share infographic below that you can share on your favorite social networking site. Please share it if this article has helped you out!

11 Biggest Essay Paragraph Structure Mistakes you’re probably Making

1.  Your paragraphs are too short 2.  Your paragraphs are too long 3.  Your paragraph alignment is ‘Justified’ 4.  Your paragraphs are missing a topic sentence 5 .  Your paragraphs are missing an explanation sentence 6.  Your paragraphs are missing an example 7.  Your paragraphs are missing references 8.  Your paragraphs are not relevant to the marking criteria 9.  You’re trying to fit too many ideas into the one paragraph 10.  Your sentences are too long 11.  Your quotes are too long

Chris Drew (PhD)

Dr. Chris Drew is the founder of the Helpful Professor. He holds a PhD in education and has published over 20 articles in scholarly journals. He is the former editor of the Journal of Learning Development in Higher Education. [Image Descriptor: Photo of Chris]

• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd/ 5 Top Tips for Succeeding at University
• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd/ 50 Durable Goods Examples
• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd/ 100 Consumer Goods Examples
• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd/ 30 Globalization Pros and Cons

4 thoughts on “11 Rules for Essay Paragraph Structure (with Examples)”

Hello there. I noticed that throughout this article on Essay Writing, you keep on saying that the teacher won’t have time to go through the entire essay. Don’t you think this is a bit discouraging that with all the hard work and time put into your writing, to know that the teacher will not read through the entire paper?

Hi Clarence,

Thanks so much for your comment! I love to hear from readers on their thoughts.

Yes, I agree that it’s incredibly disheartening.

But, I also think students would appreciate hearing the truth.

Behind closed doors many / most university teachers are very open about the fact they ‘only have time to skim-read papers’. They regularly bring this up during heated faculty meetings about contract negotiations! I.e. in one university I worked at, we were allocated 45 minutes per 10,000 words – that’s just over 4 minutes per 1,000 word essay, and that’d include writing the feedback, too!

If students know the truth, they can better write their essays in a way that will get across the key points even from a ‘skim-read’.

I hope to write candidly on this website – i.e. some of this info will never be written on university blogs because universities want to hide these unfortunate truths from students.

Thanks so much for stopping by!

Regards, Chris

This is wonderful and helpful, all I say is thank you very much. Because I learned a lot from this site, own by chris thank you Sir.

Thank you. This helped a lot.

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On Paragraphs

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What is a paragraph?

A paragraph is a collection of related sentences dealing with a single topic. Learning to write good paragraphs will help you as a writer stay on track during your drafting and revision stages. Good paragraphing also greatly assists your readers in following a piece of writing. You can have fantastic ideas, but if those ideas aren't presented in an organized fashion, you will lose your readers (and fail to achieve your goals in writing).

The Basic Rule: Keep one idea to one paragraph

The basic rule of thumb with paragraphing is to keep one idea to one paragraph. If you begin to transition into a new idea, it belongs in a new paragraph. There are some simple ways to tell if you are on the same topic or a new one. You can have one idea and several bits of supporting evidence within a single paragraph. You can also have several points in a single paragraph as long as they relate to the overall topic of the paragraph. If the single points start to get long, then perhaps elaborating on each of them and placing them in their own paragraphs is the route to go.

Elements of a paragraph

To be as effective as possible, a paragraph should contain each of the following: Unity, Coherence, A Topic Sentence, and Adequate Development. As you will see, all of these traits overlap. Using and adapting them to your individual purposes will help you construct effective paragraphs.

The entire paragraph should concern itself with a single focus. If it begins with one focus or major point of discussion, it should not end with another or wander within different ideas.

Coherence is the trait that makes the paragraph easily understandable to a reader. You can help create coherence in your paragraphs by creating logical bridges and verbal bridges.

Logical bridges

• The same idea of a topic is carried over from sentence to sentence
• Successive sentences can be constructed in parallel form

Verbal bridges

• Key words can be repeated in several sentences
• Synonymous words can be repeated in several sentences
• Pronouns can refer to nouns in previous sentences
• Transition words can be used to link ideas from different sentences

A topic sentence

A topic sentence is a sentence that indicates in a general way what idea or thesis the paragraph is going to deal with. Although not all paragraphs have clear-cut topic sentences, and despite the fact that topic sentences can occur anywhere in the paragraph (as the first sentence, the last sentence, or somewhere in the middle), an easy way to make sure your reader understands the topic of the paragraph is to put your topic sentence near the beginning of the paragraph. (This is a good general rule for less experienced writers, although it is not the only way to do it). Regardless of whether you include an explicit topic sentence or not, you should be able to easily summarize what the paragraph is about.

Adequate development

The topic (which is introduced by the topic sentence) should be discussed fully and adequately. Again, this varies from paragraph to paragraph, depending on the author's purpose, but writers should be wary of paragraphs that only have two or three sentences. It's a pretty good bet that the paragraph is not fully developed if it is that short.

Some methods to make sure your paragraph is well-developed:

• Use examples and illustrations
• Cite data (facts, statistics, evidence, details, and others)
• Examine testimony (what other people say such as quotes and paraphrases)
• Use an anecdote or story
• Define terms in the paragraph
• Compare and contrast
• Evaluate causes and reasons
• Examine effects and consequences
• Analyze the topic
• Describe the topic
• Offer a chronology of an event (time segments)

How do I know when to start a new paragraph?

You should start a new paragraph when:

• When you begin a new idea or point. New ideas should always start in new paragraphs. If you have an extended idea that spans multiple paragraphs, each new point within that idea should have its own paragraph.
• To contrast information or ideas. Separate paragraphs can serve to contrast sides in a debate, different points in an argument, or any other difference.
• When your readers need a pause. Breaks between paragraphs function as a short "break" for your readers—adding these in will help your writing be more readable. You would create a break if the paragraph becomes too long or the material is complex.
• When you are ending your introduction or starting your conclusion. Your introductory and concluding material should always be in a new paragraph. Many introductions and conclusions have multiple paragraphs depending on their content, length, and the writer's purpose.

Transitions and signposts

Two very important elements of paragraphing are signposts and transitions. Signposts are internal aids to assist readers; they usually consist of several sentences or a paragraph outlining what the article has covered and where the article will be going.

Transitions are usually one or several sentences that "transition" from one idea to the next. Transitions can be used at the end of most paragraphs to help the paragraphs flow one into the next.

Transitions

What this handout is about.

In this crazy, mixed-up world of ours, transitions glue our ideas and our essays together. This handout will introduce you to some useful transitional expressions and help you employ them effectively.

The function and importance of transitions

In both academic writing and professional writing, your goal is to convey information clearly and concisely, if not to convert the reader to your way of thinking. Transitions help you to achieve these goals by establishing logical connections between sentences, paragraphs, and sections of your papers. In other words, transitions tell readers what to do with the information you present to them. Whether single words, quick phrases, or full sentences, they function as signs that tell readers how to think about, organize, and react to old and new ideas as they read through what you have written.

Transitions signal relationships between ideas—relationships such as: “Another example coming up—stay alert!” or “Here’s an exception to my previous statement” or “Although this idea appears to be true, here’s the real story.” Basically, transitions provide the reader with directions for how to piece together your ideas into a logically coherent argument. Transitions are not just verbal decorations that embellish your paper by making it sound or read better. They are words with particular meanings that tell the reader to think and react in a particular way to your ideas. In providing the reader with these important cues, transitions help readers understand the logic of how your ideas fit together.

Signs that you might need to work on your transitions

How can you tell whether you need to work on your transitions? Here are some possible clues:

• Your instructor has written comments like “choppy,” “jumpy,” “abrupt,” “flow,” “need signposts,” or “how is this related?” on your papers.
• Your readers (instructors, friends, or classmates) tell you that they had trouble following your organization or train of thought.
• You tend to write the way you think—and your brain often jumps from one idea to another pretty quickly.
• You wrote your paper in several discrete “chunks” and then pasted them together.
• You are working on a group paper; the draft you are working on was created by pasting pieces of several people’s writing together.

Organization

Since the clarity and effectiveness of your transitions will depend greatly on how well you have organized your paper, you may want to evaluate your paper’s organization before you work on transitions. In the margins of your draft, summarize in a word or short phrase what each paragraph is about or how it fits into your analysis as a whole. This exercise should help you to see the order of and connection between your ideas more clearly.

If after doing this exercise you find that you still have difficulty linking your ideas together in a coherent fashion, your problem may not be with transitions but with organization. For help in this area (and a more thorough explanation of the “reverse outlining” technique described in the previous paragraph), please see the Writing Center’s handout on organization .

How transitions work

The organization of your written work includes two elements: (1) the order in which you have chosen to present the different parts of your discussion or argument, and (2) the relationships you construct between these parts. Transitions cannot substitute for good organization, but they can make your organization clearer and easier to follow. Take a look at the following example:

El Pais , a Latin American country, has a new democratic government after having been a dictatorship for many years. Assume that you want to argue that El Pais is not as democratic as the conventional view would have us believe.

One way to effectively organize your argument would be to present the conventional view and then to provide the reader with your critical response to this view. So, in Paragraph A you would enumerate all the reasons that someone might consider El Pais highly democratic, while in Paragraph B you would refute these points. The transition that would establish the logical connection between these two key elements of your argument would indicate to the reader that the information in paragraph B contradicts the information in paragraph A. As a result, you might organize your argument, including the transition that links paragraph A with paragraph B, in the following manner:

Paragraph A: points that support the view that El Pais’s new government is very democratic.

Transition: Despite the previous arguments, there are many reasons to think that El Pais’s new government is not as democratic as typically believed.

Paragraph B: points that contradict the view that El Pais’s new government is very democratic.

In this case, the transition words “Despite the previous arguments,” suggest that the reader should not believe paragraph A and instead should consider the writer’s reasons for viewing El Pais’s democracy as suspect.

As the example suggests, transitions can help reinforce the underlying logic of your paper’s organization by providing the reader with essential information regarding the relationship between your ideas. In this way, transitions act as the glue that binds the components of your argument or discussion into a unified, coherent, and persuasive whole.

Types of transitions

Now that you have a general idea of how to go about developing effective transitions in your writing, let us briefly discuss the types of transitions your writing will use.

The types of transitions available to you are as diverse as the circumstances in which you need to use them. A transition can be a single word, a phrase, a sentence, or an entire paragraph. In each case, it functions the same way: First, the transition either directly summarizes the content of a preceding sentence, paragraph, or section or implies such a summary (by reminding the reader of what has come before). Then, it helps the reader anticipate or comprehend the new information that you wish to present.

• Transitions between sections: Particularly in longer works, it may be necessary to include transitional paragraphs that summarize for the reader the information just covered and specify the relevance of this information to the discussion in the following section.
• Transitions between paragraphs: If you have done a good job of arranging paragraphs so that the content of one leads logically to the next, the transition will highlight a relationship that already exists by summarizing the previous paragraph and suggesting something of the content of the paragraph that follows. A transition between paragraphs can be a word or two (however, for example, similarly), a phrase, or a sentence. Transitions can be at the end of the first paragraph, at the beginning of the second paragraph, or in both places.
• Transitions within paragraphs: As with transitions between sections and paragraphs, transitions within paragraphs act as cues by helping readers to anticipate what is coming before they read it. Within paragraphs, transitions tend to be single words or short phrases.

Transitional expressions

Effectively constructing each transition often depends upon your ability to identify words or phrases that will indicate for the reader the kind of logical relationships you want to convey. The table below should make it easier for you to find these words or phrases. Whenever you have trouble finding a word, phrase, or sentence to serve as an effective transition, refer to the information in the table for assistance. Look in the left column of the table for the kind of logical relationship you are trying to express. Then look in the right column of the table for examples of words or phrases that express this logical relationship.

Keep in mind that each of these words or phrases may have a slightly different meaning. Consult a dictionary or writer’s handbook if you are unsure of the exact meaning of a word or phrase.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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How to Edit an Essay: Tips and Tricks for a Flawless Paper

How to Edit a Paper: 9 Tips You Need to Know

Often overlooked as an easy task, essay editing is way more important step of the writing process than you can imagine. Writing a compelling introduction, crafting comprehensive body paragraphs, knowing what words to use in college essays, and finishing it off with a memorable conclusion are essential, but revising what you wrote can take your essay to a whole new level. 

Professional writers know that revising a text is an art of its own, and if you want to play in the top league, you should master it too. Our research paper writing service sets a goal to share the intricate details of how to edit a paper and help you become a skillful storyteller. 

Besides the obvious, like correcting grammar, spelling, syntax, and so on, editing allows you to see the full picture and make sure that your paper meets the initial goals. The true essence of editing lies in scrutinizing whether your paper is well-crafted and logically coherent while meeting the academic guidelines and thesis statement. Additionally, it demands you assess if you have adequately addressed all specific requirements and whether you have used proper essay language. 

Revisiting your written piece can enable you to refine areas that may lack consistency or clarity, thereby enabling you to tell an engaging story in a more professional manner. By adopting this approach, any informational gaps or inconsistencies could be swiftly addressed, giving readers a comprehensive account for them to enjoy reading.

Essay Editing Tip #1: Take a Break!

No matter how many essays you have written and where you stand on a scale of professional writers, you must still be wondering how to make an essay better. 

Believe it or not, taking a break and stepping back might be the best thing to do. Once you are done telling the story and have all the necessary aspects of a great essay, it's time to relax. Don't start paper editing, and by no means submit an essay straight away. 

Sometimes when our brains get stuck on one thing, we lose the ability to see things clearly. We get emotionally attached and can't see the obvious mistakes. Clear your head, watch a movie, take a walk, or do whatever makes you happy and feel at peace. Don't start writing the night before; give yourself a few hours or even days to distance yourself from the writing process. 

Once you feel all fresh, come back and start revising. You will notice mistakes that were there all this time, but you were unable to notice them. You will see logical inconsistencies and grammatical errors. Trust us, once you realize those grammatical errors could ruin your fascinating story, you'll be happy you did not submit the essay straight away. 

Essay Editing Tip #2: Change the Font and Size

Do you want to know what the next hack for editing an essay is? You should do everything to make it visually look like a different essay. Professional writers recommend changing the font and size. 

Remember when we talked about being unable to see the mistakes in front of our eyes? When you stare at an object for a while, it starts to lose its shape and other characteristics and kinda blends into a homogenous thing. You need to step away or look at it from a different angle to start seeing them again.

Yes, a paper is not a painting or an object, and you use words for essays, but you are still visually perceiving it. On average, writing a paper takes at least a day. Imagine starting at something and thinking about it for a day. It would turn into a borderless mixture in your head.

Changing the font and size is like changing the angle. You will get a fresh perspective and start to notice grammar mistakes, misused topic sentences, and so on. Don't be afraid to look at your essay from an outside point of view; it will only make your writing better. 

Essay Editing Tip #3: Print Out Your Paper

Another great way to change your perspective is to print out your own paper. The constant strain of staring at a computer screen for prolonged periods can cause distractions and leave you feeling mentally drained. A tired brain can no longer detect grammar errors, and all your proofreading digitally can go in vain.

By physically holding your research paper in hand, you afford yourself the opportunity to take a step back from the screen and approach the task with renewed spirit. You might have already corrected grammar, but what about formatting mistakes? Maybe some overlooked margins or improperly sized font types made their way into your work. You might have used a lot of long sentences and big words that need to go. Chances are you may have missed some good words to use in essays, and now you get a fresh opportunity to turn your paper into something else.

Check what other good essay words would complement specific passages and improve expression quality overall!

Essay Editing Tip #4: Use a Highlighter

Your writing skills can catapult if you start using some old-fashioned methods of self-editing. Old school writers always walk around with a highlighter in their hands. Highlighting is a great way to focus on individual sentences and vigorously proof check them. 

When editing an essay, finding a mistake and immediately correcting them can lead you to lose focus. It's better to first find all the mistakes and areas of improvement and take action later. 

One of the greatest editing tips from our expert writing services is to use different color highlighters for different kinds of issues. There are four different issue types you may want to look out for. Highlight grammar mistakes, formatting issues, problematic areas, and important information. Use different highlighters for categorizing them so when you come back for refinement; you know what you are dealing with. 

Highlighting can help you quickly and easily find very intricate mistakes that otherwise would be missed, such as identifying misplaced great essay phrases and changing their location to where they make more sense. 

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Essay Editing Tip #5: Read Your Paper Backwards

What about analyzing your final draft upside down? You can challenge your paper and make the editing process fun. Follow our guide on how to edit your essay, and you will never make rookie mistakes.

The essay should make sense from top to bottom and vice versa. Every paragraph you write should be linked with one another and make sense on its own. 

Start at the end and question the last sentence. Does it make sense? Is it compelling? Does it relate to the thesis statement? Could a random person figure out what the rest of the essay was about? Step by step, move upwards and question each paragraph carefully. 

Focus on sentence fragments and individual words. Question if they are proper words to use in an essay. This will not only help you notice spelling mistakes and typos but also improve the overall quality of your academic writing.

Listen to the flow. When reading backward, it is easier to notice whether the text is well-constructed and easy to follow. You will be able to notice where the paper needs refinement with better transitional sentences. You may have used faulty parallelism or unnecessary information that needs to be removed. 

Don't forget to look for consistency. Check the formatting and citation style and make sure they comply with the requirements. Students often forget to proofread the reference list. 

Essay Editing Tip #6: Use a Checklist

To ensure that your essay is error-free and effectively transmits your intended message, you can use an editing checklist. It is always a good idea to check your writing against pre-set criteria. Here are some of the items from our ' do my essay ' experts you can put on your checklist and use while editing an essay.

Introduction - Does it introduce readers to the background story and context? Is it engaging?

Thesis statement - Does it effectively convey what the essay is about? Is it clear and concise? 

Central paragraphs - Are main arguments well supported? Are they well-organized and logically coherent? 

Transitions - Do the paragraphs link with one another with proper transitional sentences?

Conclusion - Does it provide an effective summary of the essay? Is it memorable?

Grammar - Are there any spelling errors? Did you use the correct syntax? Have you used proper words for essays?

Formatting - Does the citation style follow the proposed guide of essay writing format ? Have you referenced every source? 

Essay Editing Tip #7: Read Your Paper Out Loud

Another step in our guide on how to edit an essay is reading the document out loud. Once you finish writing and there is little time remaining to catch a breath, you need to get creative and quickly look at your essay with fresh eyes. 

By audibly hearing the sound of each sentence and phrase, you'll gain fresh insight into how well your ideas flow together cohesively. Research has confirmed that reading the document out loud can help enhance students' writing proficiency as it enables them to easily identify structural issues in their work.

This increased level of focus will help bring attention to any areas that feel particularly clunky or repetitive – issues that may not have been immediately apparent otherwise. It will help you see all the awkward essay language, long sentences, and repeated words.

Beyond basic grammar checks or typos correction, when reading aloud, students also have the opportunity to hone in on things like tone and audience engagement; So next time you finish writing something - don't forget about giving those vocal cords a little exercise!

Essay Editing Tip #8: Change the Environment

The authors of our guide on how to edit a paper say that changing the environment is all it takes to reset. Essay writing takes a lot of focus and determination and therefore is very exhausting. Taking a break is just as important; stretching and moving from room to room is just as important as finding the right words for essays. 

Before revising the paper, go to a park, library, or to your favorite cafe and get a fresh start. Find a comfortable, quiet spot and take over the job. To detect and correct grammar mistakes, you will need a well-rested mind and no distractions.

Sometimes changing the scenery can boost your creativity and give you fresh insights. By doing so, you will likely discover areas within the text that require more attention and refinement, and the solutions will come quicker.

It's important to remember that crafting well-written papers takes time and effort - rushing through them typically results in poor quality.

Essay Editing Tip #9: Use a Dictionary

To enhance the appeal of your writing style, you can find fancy words to use in essays. In the preliminary drafts, allow yourself to express yourself freely through simple sentences and phrases while leaving room for improvements during editing.

Dictionaries can turn into a long-term solution. Use them to improve your spelling. Even some commonly made errors could easily be eliminated with this practice.

Using a dictionary can also introduce good essay words in your vocabulary. Incorporating advanced terms into limited word count assignments can significantly elevate its quality from average to exceptional whilst enhancing clarity in expression as well.

Use Our Expert Editing Help

This article is proof that editing takes much more time and attention than it seems at first glance, but it also is an essential part of producing quality work. It guarantees clarity, accuracy, and professionalism in any piece of writing.

Don't skip one of the most important steps in crafting a top-notch essay because you are falling short on time. Get help from our essay editing service . Or, you can even buy research paper from our team of professional writers who will help you craft and polish your work.

Are You Ready to Level Up Your Writing?

Let our expert writers improve your grades by always delivering top-quality, plagiarism-free papers in no time!

FAQs: What Else You Need to Know on Editing an Essay

Our team of experienced writers diligently researched the internet's most frequently asked questions on how to make an essay better and answered them all for you to equip you with all the necessary tools for enhancing your writing skills.

So take some time out, read through our comprehensive responses, and unlock your full potential as a writer!

What are the 5 C's of Editing?

How can i edit for free, what are the common mistakes while editing, related articles.

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How to Write a Five Paragraph Essay

Last Updated: April 4, 2024 Fact Checked

This article was co-authored by Jake Adams and by wikiHow staff writer, Danielle Blinka, MA, MPA . Jake Adams is an academic tutor and the owner of Simplifi EDU, a Santa Monica, California based online tutoring business offering learning resources and online tutors for academic subjects K-College, SAT & ACT prep, and college admissions applications. With over 14 years of professional tutoring experience, Jake is dedicated to providing his clients the very best online tutoring experience and access to a network of excellent undergraduate and graduate-level tutors from top colleges all over the nation. Jake holds a BS in International Business and Marketing from Pepperdine University. There are 8 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 524,002 times.

Five paragraph essays are a common assignment throughout your school career, especially in high school and college. Since any subject can include a five paragraph essay, you’ll want to be good at writing them. Luckily, five-paragraph essays are really easy to write if you know the expected format and give yourself the time you need to write it. To write your five paragraph essay, draft your introduction, develop three body paragraphs, write your conclusion, and revise and edit your essay.

Drafting Your Introduction

• For example, you could phrase your hook like this: Nature’s life cycle is often used as a metaphor to convey ideas about the passage of life.
• If you are writing a persuasive essay, don’t include your stance in your hook.
• Don’t say “In this essay” or “I am going to show.” Instead, use the “show, don’t tell” technique using descriptive language.
• It’s often easiest to come up with your hook after you write the rest of your essay. If you’re struggling to come up with one, use a basic placeholder and then create a better hook when you revise your essay.

• Don’t reveal your main points yet.
• For example, you could say something like this: While spring compares with birth, summer can symbolize maturity, with fall and winter showing a descent toward death.

• This sentence depends on what type of paper you’re writing. If it’s an argumentative paper, introduce both sides of the argument. In an informative paper, mention the central idea and focus.
• As an example, you could narrow your topic like this: Writers often use nature metaphors in their work to show themes about life, such as the blossoming of youth.

• For example, your thesis could read like this: In the poem “Raspberries,” the author shows youth through the ripening berries, summer blossoming, and blushing color of the fruit.
• Each of the three examples provided in the thesis will become the topic of a body paragraph. For the example thesis, you would have body paragraphs about ripening berries, summer blossoming, and the blushing color of the fruit.

Developing Three Body Paragraphs

• You should include three body paragraphs, one for each supporting point.

• Your topic sentence is like a mini-thesis for just that paragraph.
• Use a quote related to your thesis and analyze it in the body paragraph. If you use a topic sentence, put the quote next.
• For example, your topic sentence could look like this: Ripening berries show youth in the poem “Raspberries” by reaching maturity and becoming ready for picking.

• Each paragraph should contain two to three examples or pieces of evidence.
• If you use research, cite your sources in the appropriate format that your instructor specifies.

• Include two to three sentences of commentary for each example or piece of evidence.
• Depending on the type of evidence or examples, it’s often best to alternate your evidence and commentary throughout the paragraph. For example, provide one example, then provide the commentary.

• For example, you could wrap up your paragraph like this: As the girl plucks the ripe raspberries from the bush and eats them, her actions represent her own youth and readiness to be “plucked” by someone.

Drafting Your Conclusion

• For example, you could restate your thesis like this: The poem “Raspberries” provides an allegorical representation of youth through a metaphor of ripening berries, summer blossoming, and blushing color of the fruit.
• If you're a beginning writer, it's okay to start your conclusion with "In conclusion." However, if you're an advanced writer, avoid starting your conclusion with statements like “In conclusion,” “To conclude,” or “In the end.”

• Use an authoritative tone as you restate your arguments so that your reader walks away knowing that you are correct.

• Include a call to action.
• Provide a warning about what could happen if your stance is ignored.
• Create an image in the reader’s mind.
• Include a quote.
• Make a universal statement about life.

Revising and Editing Your Essay

• Always reread your sentence to make sure that the word processor is suggesting the right word. If you’ve misspelled a word that is similar to another word, then it’s possible that your spell check could suggest the wrong spelling, such as “then” instead of “than.”

• Look for errors that your spell checker missed.
• If you can, ask someone else to proofread your paper. They will usually spot errors that you overlooked.

• Combine choppy sentences.
• Breakup long, convoluted sentences into shorter sentences.
• Rewrite fragments and run-on sentences.

• If you have cited sources, make sure that you include a reference page in the style chosen by your instructor.

Expert Q&A

• Never plagiarize an essay, which means copying someone’s work or ideas without giving them credit. Your teacher will deny you credit for the essay, and you may also get a discipline consequence. Thanks Helpful 0 Not Helpful 1

You Might Also Like

• ↑ Jake Adams. Academic Tutor & Test Prep Specialist. Expert Interview. 20 May 2020.
• ↑ https://www.grammarly.com/blog/five-paragraph-essay/
• ↑ https://writingcenter.unc.edu/tips-and-tools/college-writing/
• ↑ https://www.bucks.edu/media/bcccmedialibrary/pdf/FiveParagraphEssayOutlineJuly08_000.pdf
• ↑ https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4789530/
• ↑ https://writingcenter.fas.harvard.edu/pages/ending-essay-conclusions
• ↑ https://owl.purdue.edu/owl/general_writing/the_writing_process/proofreading/proofreading_suggestions.html
• ↑ https://owl.purdue.edu/owl/general_writing/the_writing_process/proofreading/steps_for_revising.html

About This Article

To write a five paragraph essay, start with an introductory paragraph that includes a hook to capture your audience’s attention, and a thesis that explains the main point you’re trying to make. Then, use the next 3 paragraphs to explain 3 separate points that support your thesis. As you explain each point, use evidence from your research or examples in the text you’re discussing. Finally, conclude your essay with a paragraph summing up the points you’ve made and telling the reader how those points support your thesis. For tips on how to revise your essay to improve the flow and formatting, read on! Did this summary help you? Yes No

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