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How to Write a Welcome Speech
Last Updated: July 29, 2023 Fact Checked
This article was co-authored by Patrick Muñoz . Patrick is an internationally recognized Voice & Speech Coach, focusing on public speaking, vocal power, accent and dialects, accent reduction, voiceover, acting and speech therapy. He has worked with clients such as Penelope Cruz, Eva Longoria, and Roselyn Sanchez. He was voted LA's Favorite Voice and Dialect Coach by BACKSTAGE, is the voice and speech coach for Disney and Turner Classic Movies, and is a member of Voice and Speech Trainers Association. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,544,367 times.
Are you on welcome speech duty for an upcoming program or event? You’ve got nothing to worry about—with the right format and tone, it’s super easy to write and present a welcome speech for just about any occasion. We’ve outlined everything you need to know, from your opening greetings and acknowledgments, to establishing the right tone and nailing your closing remarks. You’ve got this in the bag!
Greeting the Audience
- Keep the tone more serious if it's an important occasion. Use more formal language and don't crack any inappropriate jokes. For example, at a wake, you might say, "We're so glad to have you all here tonight. We appreciate your presence at this difficult time."
- For an event with close friends and family, more informal language might be appropriate. Include a few jokes and keep your speech more lighthearted.
Grab your audience's attention with a strong opening. Start with a loud voice and a strong presence that welcomes everyone and gets them involved. Ask a question they can respond to or tell a joke — anything to connect with the audience. Do something that grabs their attention and excites them and makes them thrilled about the event.
- Special guests include any people of honor, those that may play a particularly important part in the event, or those who have traveled a long way to be there.
- Make sure that you practice all of names, titles, and pronunciations of the special guests before your speech.
- For example you could say, "We'd like to extend a special welcome to our guest of honor, Judge McHenry, who will be speaking later tonight."
- Alternatively to welcome a group of people you might say, "While we're excited to have you all here tonight, we'd especially like to say welcome to the students from Johnson Middle School."
- For an informal event such as a birthday party, you could say, "We're so happy to have you here tonight to eat, drink, and celebrate another year of Jessica's life. Now, let's get to it."
- For a more formal event such as one run by an organisation, you could say, “We are so excited to have you all here to participate in our 10th annual pet’s day, organised by the Animal Rescue Group.”
Forming the Body of the Speech
- An example of acknowledging individual people is saying, “We couldn’t have pulled off this fundraiser without the hard work and dedication of Grace and Sally, who worked tirelessly from day 1 to make today a reality.”
- Avoid reading off a long list of people or sponsors, as your audience will begin to get bored. Stick to just a handful of highlights.
- For instance, at a conference, you might point out when the dinner will be held, or where particular sessions will take place.
- At a wedding reception, you might note when dancing will start or when the cake will be served.
- Alternatively, you could end the body of your speech during an informal gathering by saying, “I can't wait to see you all out on the dancefloor!”
Ending the Speech
- You could also say that you hope that the audience takes something away from the event. For example, “I hope that today inspires ideas and discussions around the ways that we can make our city a better place!”
- At a formal event, you might say, "Now, for our speaker. Rebecca Roberts comes here from Montreal, Canada, and she is a leading expert in the study of the human brain. She'll be speaking tonight on what drives humans to make decisions. Let's welcome her."
- For a more informal event such as a party, you could say, “Next up is Sam, who has been Kyle’s best friend for 10 years strong. He has a decade of embarrassing stories about Kyle to share with us tonight!"
- Alternatively you might say, “Thank you again to everyone for being here tonight to celebrate Joe and Kathleen’s 50th wedding anniversary! Let the celebrations begin!”
- If you are unsure, ask the organiser or host what an appropriate length of time for your speech will be.
- Practice your speech in front of trusted friends and family in the days leading up to the event.  X Research source Thanks Helpful 1 Not Helpful 1
You Might Also Like
- ↑ https://www.yourdictionary.com/articles/effective-welcome-speech
- ↑ https://www.examples.com/education/speech/welcome-speech-for-conference.html
- ↑ https://penandthepad.com/how-5574707-write-welcome-speech.html
- ↑ https://penandthepad.com/write-after-dinner-speech-8035341.html
- ↑ https://uark.pressbooks.pub/speaking/chapter/closing-a-speech/
- ↑ https://www.unr.edu/writing-speaking-center/student-resources/writing-speaking-resources/speech-delivery
About This Article
To write a welcome speech, start with a greeting to your audience that’s appropriate to the situation. For example, you could try “Good evening ladies and gentlemen” if you’re introducing a formal event, or “Thank you everyone for coming on this sunny day” for a more relaxed occasion. After you’ve finished the greeting, introduce the event by talking about who organized it and what its purpose is. In the main body of your speech, acknowledge 2 or 3 people who played important parts in organizing the event. You should also emphasize special parts of the event that people should pay attention to, such as where dinner will be or where a conference session will take place. When you’re ready to conclude your speech, tell the audience to enjoy the event by saying something like “I hope you all enjoy the exciting speakers to come.” Finish your speech by thanking the audience for attending. For tips on how to introduce people at a special occasion, read on! Did this summary help you? Yes No
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- Welcome Speech for an Event
Long and Short Sample Welcome Speech for an Event
Naturally, everybody anticipates the introductory speech for an event. And that is because it is the opening speech for an event that sets the tone for the entire event or any function. One can easily attract the attention of the audience with a catchy first line and introduction. So it is very important to make a good first impression. And sustain their attention and excitement through the entire duration of the event. In this article, we will look into different sample welcome speeches for an event one can present. It can be a Long Welcome Speech For An Event or a Short Welcome Speech For An Event.
Long Welcome Speech for an Event
This form of opening speech for an event is extremely important when one intends to take time and welcome and extend gratitude to everyone involved in making the event successful.
Good Morning everyone, a very warm welcome to the respected teachers and the incredible parents. I am so grateful to welcome our students to the commencement ceremony (mention the name of the event). I feel privileged to open this event and stand here where many accomplished men and women who I admired and looked up to once stood.
A very special welcome to our Chief guest (mention his/her name) who truly has set a benchmark for multi-hyphenated achievements. She/he is an entrepreneur, coach, and author of the best-selling books in our country and even abroad (mention their achievements). Her/his quiet charitable endeavors at such a young age command attention to the person they are and the upbringing they had. Thank you for accepting our invitation to address our students who will start another new chapter in their lives.
A semester has passed, and another year has come to an end. I am certain that you are all feeling anxious and giddy with excitement at the same time. This is the final official ceremony that my dear students will attend in our prestigious school/college (mention the name). We are all gathered here to give our certificates for completing this year successfully.
We are fortunate to have so enthusiastic and talented students who have brought laurels to the name of our school. It has only added to our school’s prestige and good name. The support and encouragement of the parents throughout the entire year are truly remarkable. Be it a sports event, dance and singing competition, quiz, or any important tournament they stood by like a rock. Our faculty is thankful for the cooperation and trust that you have shown in us. It would not have been possible without your guidance.
The passion for life that I have seen in you as students for everything you do is extraordinary. Whatever you put your mind to I am certain that you will achieve it. Going ahead there will always be trials and tribulations in life, always remember that you just have to believe in yourself. When you have faith, you have confidence in yourself and that will come in handy wherever you go.
There are no free lunches in the world, just because you studied here doesn’t mean you are entitled to all the opportunities. You must remember that you have to work harder and earn to be deserving of every opportunity you get. Take every challenge you face as an opportunity for another chance to prove your worth. Also, know the difference between people to who you have to prove yourself and those you need not prove to.
Always remember to have a sense of humor in life only that will get you through the tough times. Life is truly special and with patience and hard work certainly, you will make responsible decisions for yourself, your family’s side, and your country as well. Take accountability for your failures and learn from them. Don’t let anything bring you down and be this passionate and driven as you are today. Keep achieving and go high with flying colors.
Short Welcome Speech for an Event
This form of welcome speech for the event is helpful when the presenter wishes to keep it simple, short and effective without diverting focus from the main event.
Good Morning everyone, a very warm welcome to all present here, respected teachers and the parents, and students. A special thanks to the Chief Guest of the day (mention his/her name). It’s an honor to be graced by the presence of such an accomplished author and entrepreneur. Thank you for accepting the invitation for giving the keynote speech today and guiding our students to new beginnings.
I am standing here, feeling lucky to be a part of a small way of our student’s life.
This school is so proud of all you have accomplished and every achievement you have garnered for yourself. This is the highly multi-talented batch of students in our school. You have been excellent performers in academics and won so many olympiads and awards. And you don’t hold back even in extracurricular activities like sports tournaments, like martial arts, football, basketball, and badminton. Our school has always been a top performer in inter-school events like dancing, singing, speech, elocution, and debate.
The book club that you have started which is now thriving also shows your innovative side.
The teachers have guided you in all your endeavors and your parents have constantly supported you too. This would not be the same without them. I extend my sincere thanks to all the teachers and parents for their understanding and support.
From now you will start a new journey and often have to deal with challenging situations alone along the way. All I can say is that I know you will make wise decisions and choose the right one. Whatever you do with conviction. No mountain is too high and the sky is only the limit. Be limitless in all that you do and like you have brought laurels to our school continue to do so for everyone around you. Looking forward to all that you are gonna start and make waves. All the best.
Significance of welcome speech
The significance of the welcome speech can be understood from the following points:
It is significant since it marks the beginning of an event and gives a brief knowledge about the following sequences of events to the audience.
It is the most vital part of any event as it sets the right tone for an event and gives a particular way to carry on for it.
Important Tips to be Followed While Giving a Welcome Speech
Here are some of the tips that one must follow while giving a welcome speech-
For a formal event, welcome the audience using serious language by picking an appropriate greeting such as, "Good evening ladies and gentlemen." You can also use phrases for welcoming the audience to the event such as, "It is my pleasure to welcome everyone to our beautiful venue tonight."
Here you must note that the tone should be kept more serious if the event is an important occasion. Also, use more formal language and avoid cracking any inappropriate jokes.
The Guests can also be greeted informally by using light-hearted language. Straightforward greetings are more preferred such as, "Good morning everyone!" You can also express your gratitude towards the guests by using phrases.
For special guests, one can add individual greetings by including their names when they are a part of the audience. The special guests may include people of honor, those who may play a particularly important part in the event, or the ones who have traveled a long way to be there.
Introduce the event by providing a short introduction to the name and purpose of the event. You can say the name and age of the event, if relevant, and talk a little about the organization conducting the same.
10 Line Welcome Speech for an Event
This is helpful when one needs to keep it short and use simple and effective language.
Welcome to all the teachers and students. Special thanks to the chief guest for graciously accepting to speak to our students on the commencement day.
It is indeed a special occasion and an important moment for the students who will embark upon a new journey now.
I am certain that you are wondering and probably anxious about what the future holds in store.
The challenges are for everybody, how you deal with them is what makes you stand out.
Try not to fit in with the norms, rather challenge and question them.
Don’t take failures to heart, see them as learning.
Always keep learning and don’t stop being curious.
Do everything that you are interested in, it is never too late to start.
Be there for your loved ones, as without their presence many things would be different in your life.
Take time to appreciate the little things and be your role model.
Base on what the experts have compiled as welcome speeches here. Focus on the points you want to mention in a speech regarding the event and practice. Once you start, you will surely feel more confident. Be expressive and interactive with the crowd to make the welcome speech a success.
FAQs on Welcome Speech for an Event
1. How do we start a welcome speech?
A welcome speech is always started by greeting the audience. You can welcome the audience in a serious language for any formal occasion. Also, you can pick an appropriate greeting such as, "Good evening ladies and gentlemen." Then you can welcome the audience to the event using a phrase such as, "It is my pleasure to welcome everyone to our beautiful venue tonight." This endeavours way the guests feel elated and respected in the event. Moreover, this gives a sense of formality to the audience and pays them high respect.
2. How can we welcome a guest with a speech?
To welcome a guest to any events one may address the chief guest with a formal salutation, like Dr./ Mr./ Mrs./ Ms., etc. One can add the recognitions of the guests after researching their achievements and current work of the guest before and include this in the speech. The achievements must be framed in a sequence that starts from the present or in exact reverse order. At last, the one must bid a thank you to the guest and appreciate their presence at the event.
3. What is an introductory speech or a welcome speech at an event?
An Introduction speech or often known as the Welcome speech is an opener written to introduce the event, the speaker, and the purpose of the event that will be taking place. It is helpful to provide the audience with details of the event, its background, and about the special guests, and their achievements to establish the credibility of the event concerning the audience in a way that shows respect and importance for them at the event.
4. What are some welcoming words that can be used in a welcome speech?
Some of the welcoming words for a welcome speech include the following:
Glad welcome. "It's a glad welcome we bring to you this morning, filled with the desires, hopes, and dreams we all share."
Hospitable welcome. "We're delighted to offer the most hospitable welcome we can."
Amiable welcome. "Dear guests, look around you! We owe you an amiable welcome to this evening.
Gracious welcome. “It’s our pleasure to offer you a gracious welcome to the event.”
These are some of the welcomes that can be addressed to the audience for an event.
5. Where can I get the welcome speech for an event?
The students can easily get the Welcome speech for an event from the Vedantu website for free. The website offers the students several other free resources like essay writing on different topics, resources for writing, and others. They can be easily accessed from the web and also be downloaded in pdf format for future reference or viewed online as this will help the students to easily learn and practice the much-needed co-curricular skills along with their studies.
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How to write a good welcome speech
Effective opening remarks step by step
By: Susan Dugdale | Last modified: 09-16-2022
So you're going to give the welcome speech for an event. Congratulations! And now you want to be doubly-sure you get it right.
You'll find everything you need here: a complete step by step guide to help you write and deliver a good welcome speech.
What's on this page?
- notes on the function or purpose of a welcome speech ,
- notes covering language choice to set the tone of the event ,
- a speech template (recipe) to follow ,
- a short welcome speech sample to read ,
- a free printable blank speech outline planner to use,
- as well as extra tips on writing and rehearsing and links to other welcome speech examples
The video has an overview of the process and the resources available to you on this page.
Understanding the function of a welcome speech
Before you write it's a good idea to know what a welcome speech does, or its functions. There are several.
One is that it signals the beginning of an event or occasion requiring a formal opening. For instance a meeting, a lecture, a workshop, or a special celebration could all be opened with a short welcome speech.
Another is to officially welcome people into new situations. For example: new employees to a company, new volunteers to a community action group or a new member into a club.
Tone setting - starting as you mean to go on
Yet another, and less obvious, function is how a welcome speech sets the tone * for an event. The words you choose, how they are structured and delivered all come together to create tone.
Get tone wrong, and it's a disaster.
(Yes, that's a little bit of hyperbole but I'm sure you get the idea!)
Get it right, and it's a triumph!
* Tone - mood, quality or feeling
Return to Top
Getting the focus and tone right for the event
The focus of an effective welcome speech is always your audience and, your goal is to make them look forward to whatever is coming next. You are uniting and bringing them together in the common purpose at the heart of the occasion.
The best way to ensure you strike the right tone in the language you use is to consider the audience and the event itself.
Is it a fun event? Or is it a formal event?
Think about the common interest everybody shares - their reason for coming together, the purpose of the event. This will give you clues to guide your language choice.
What is appropriate?
Is it formal language, informal or somewhere in between?
Is this an informal "Gidday, howzitgoin?" or a formal "Good morning, how lovely to see you" event?
Would jokes fit in? What sort?
Do spend some time thinking it through. Misunderstanding the requirements can be very embarrassing for everyone. If in doubt, ask!
When you're sure you know what's wanted, you're ready for the next steps.
The speech writing process & resources
1. the foundation or speech template.
To be effective, to fulfill its purpose, your speech must meet expected, as well as any specific, requirements dictated by the occasion.
Standard welcome speech content ingredients
The essential ingredients (important information) to cover in your opening remarks are:
- to specifically acknowledge and welcome the chief guest and any other special guest(s)
- to generally welcome all the guests, stating the name of the event and its host and to thank them for coming
- to give a brief introduction of the host (the business, organization, family or person)
- to give a brief introduction or overview of the event
- to introduce the next speaker if appropriate|
- to conclude having made everybody feel at ease, eagerly anticipating what is to come
This forms a basic welcome address template. Pick, and alter, what you need from it to suit your occasion.
2. Short sample welcome speech for a conference
Now let's put all the elements above into some simple, effective, opening remarks for a conference that you can adapt for your own speech.
* (This speech is pure fiction! I made it up to show you how it's done. You'll see its tone is formal rather than informal to fit the occasion.)
Example welcome speech - "Readers by Right"
"Sue-Ellen Thomas, Jim Smith, Jane Brown and all of our guests, welcome.
My name is April Molloy, and it's my privilege and great pleasure on behalf of Parents United to welcome you here today.
We are delighted to have you with us to participate and share in this special occasion, our 5th annual Children's Day Conference. Thank you for coming. That many of you have willingly traveled long distances to be here serves as a reminder to us all just how important our work is.
Parents United is committed to actively raising the quality of life for every child. We want all children, regardless of race, creed or circumstance to achieve their full potential. Our task is to make it possible. Our mission is to provide practical, step by step assistance.
This year our theme is literacy. We've named the day 'Readers by Right'.
Thanks to the 1948 United Nations Universal Declaration of Human Rights we are aware of 'rights' in many spheres, including education. That agreement declared in Article 26 education should be compulsory and free for children.
That goal, is as pertinent today as it was then. It's a goal I know we all share - the full development of every child. As a body Parents United recognizes good reading skills established in childhood as the foundation of fulfilling, and ongoing education.
We are honored to have Sue-Ellen Thomas, Jim Smith and Jane Brown with us today. All three are esteemed specialists in teaching young children to read.
Sue-Ellen has worked for a long time with educational authorities to establish programs that put in place the necessary pre-reading skills. Her hard work needs no introduction. The results speak for themselves.
Jim and Jane bring their passion and knowledge of how to reach those in our communities who are frequently overlooked or bypassed. Their work among English-as-a-second-language families has bridged gaps that were deep dark chasms.
Prepare yourself to be challenged, excited and inspired.
And before I handover to Lesley Watts, our coordinator for 'Readers by Right', who will outline the day's various events, I want to say once more on behalf of the Parents United organizing committee, welcome. It's wonderful to see so many of you here."
3. Get your welcome speech started
Save yourself time.
Shortcut wondering "Should I say this?" or "Maybe I should say that?" and, "Then again there's also ...", I have a very simple solution for you.
Get yourself a printable welcome speech planner
Download and print my special greeting address planner .
It includes ALL the necessary ingredients you've just read about that go into preparing a successful speech. It's simple to use and easily filled out. Once it's done writing your speech will be a lot less hassle as you'll have the core content ready to work with.
If you are really stuck for time and need a welcome speech very quickly, I have a solution that will help you prepare one fast. Check my speech builder out.
4. Write your welcome speech
tips to help you get your writing right.
- Ensure you've got all the names of individuals or special guests you need to mention specifically and, that you know how to pronounce each of them. Also check that you know and use their preferred pronouns: them/they, she/her, he/him...
- Double check the remarks you're going to make about your guests are factually correct.
- Use your introduction of them/or the event, as a "teaser" for what is going to come. It will help create anticipation in the audience. Don't ruin it by giving too much away! Just enough to tempt and no more.
- Unless you've been requested to do otherwise, keep it brief. One to two minutes is generally sufficient.
Use the S-S-S formula for success: Short, Simple and Sincere. Your listeners will appreciate it.
Get a hand with vocabulary
If you'd like a hand with words to use, click the link to find a large selection of adaptable welcoming phrases with example s entences.
Related helpful pages
Help rehearsing your welcome speech.
Get step by step instructions on how to rehearse including how to make and use cue cards.
And please do rehearse. It makes a huge difference! You'll sound, and look better. Taking the time to rehearse shows respect for yourself, the audience and the event. Truly.
Help to manage pre-speech jitters
Nervous? If you're shaking in your boots at the thought of having to speak in front of an audience, click overcoming public speaking fear for assistance. Take your time. There are a lot of suggestions to consider.
Help with other types of welcome speeches
Or perhaps you need welcome to the family speeches or a church welcome speech sample ? Click the links to find easily adaptable examples.
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Sample Welcome Speech for a Corporate Event
If you’ve ever attended a corporate event , then you know the welcome speech gets all of the attention. The welcome speech is what allures the attendees to either listen and take interest… or not want to participate at all. Given that, welcome speeches are really important and should be long enough to address everyone properly but short enough to not bore everyone in the room.
If you’re wondering what a great welcome speech looks like, here’s a sample you can use as a guide or template to help create your very own welcome speech:
Thank you to each and every one of you for being here with us today. We are very pleased to be able to welcome those of you that have been with us for a long time now as well as those who are new to the (group/community/association etc.)
Today marks our 10 th annual group meeting and we are proud to be able to host it today here at this wonderful place with all of you.
Before we get started, I would like to express my sincere appreciation to all of you who generously helped us make this event come together to become a success. (Include the names of the individuals you wish to thank here) We couldn’t have done it without you!
Purpose of the Event
In today’s gathering, I would like to focus on all our new volunteers who have joined us since (January 2013, for example).
You have all been chosen to be a part of our association due to a mutual passion for (company’s vision/mission). Your passions help us all to unite and the energy we create is what allows us to achieve our individual as well as group goals. We need you as much as you need us and that why we are grateful to have you join us here at (insert the name of the company).
During the next few months, you will be learning about the different initiatives through our planned activities, seminar, and special events where you will be able to join in and get hands on experiences. I hope these will help you grow to be more productive and smart.
Well, I don’t want to take too much of your time, I need to leave some time for (insert the name of the next person) to introduce himself to all of you and fill you in on some of our up coming activities/projects. Today will be fun and full of learning.
So a very warm welcome to each and every one of you, if youhave nay questions, suggestions, clarifications, or just want to say “hi”, you can find me in the lobby.
Thank you very much for listening and let us welcome, (insert the name of the speaker or guest). Thank you!
If you need help planning your next corporate event, give us a call at (516) 354.7797 .
Stay Inn the loop
Welcome Speech for a Scientific Conference: Examples & Tips
February 15 2022 Tuesday, February 15, 2022 Tips and Tricks
Founder @ Fourwaves
Having a well written welcome speech that you’re confident about goes a long way in overcoming public speaking nervousness.
A great welcome speech sets the tone for the conference. It makes everyone feel welcome and creates the appropriate environment for the exchange of knowledge. The speech should broadly outline the contents of the event and, most importantly, make everyone feel excited for what’s to come.
In this article, you will find our best tips to create a successful welcome speech and some examples with analysis for inspiration.
Quick Tips for a successful welcome speech
Formal vs. informal language.
The first thing you should decide is whether you want to use formal or informal language. For larger events that include scientists of various fields where everybody might not know each other, you may want to use formal language. For smaller yearly conferences for researchers in your field where most people know each other, it’s common to use informal language.
I find that, in general, a rather informal or casual speech is more successful. That way you set the tone and bring everyone to the same level, promoting questions, comments, and socialization during the event.
Greet and welcome everyone
Start with a warm welcome. As alluded before, this can range from very formal (“Good morning to all attendees”) to informal (“Hello and welcome, everyone!”). These will be your first words, so you need to grab everyone’s attention—use a clear, strong voice.
A smile goes a long way to make everyone feel welcome and in a good mood. Make eye contact as you start addressing the room.
It can be great to inject a bit of humor, if appropriate. It could be something as simple as, “We are lucky to be in such a beautiful location with so many beaches close by. I hope that is not the main reason you’re here!”.
Talk about the event’s history and purpose
Is it a first-time event, a yearly conference put on by a scientific organization? In any case, you’ll want to mention the motivation behind the conference, what brings you together. If the event is related to a specific organization, you can mention its history and purpose.
Mention any distinguished guests
It is common for scientific conferences to have one or more distinguished guests or speakers. Mention them and thank them for accepting the invitation to participate. Make sure you have their names, credentials and affiliations correct.
Thank creators and/or organizers
If the event is being held for the first time, thank the creators by name. Give some words of appreciation to the organizing committee. You don’t need to mention every single person involved, but rather the essential ones.
State the main topic(s)
Mention the main topic(s) of the conference, the common interests for all attendees. For annual conferences of scientific organizations, a specific subject within the field is usually chosen for each year. For example, for an annual meeting of an immunology organization, the year's topic could be “Infectious Diseases” or “Immunotherapies.”
Touch on the agenda
Briefly outline the event’s agenda. You can mention whether there will be sessions with specific (sub)topics, poster presentations, spaces for exchange and networking. Don’t get into too many details. You can direct people to the conference brochure, if there is one, for specifics on the schedule.
End your speech on a high note by getting everyone excited about the talks to come. Highlight all the strengths of the conference: any high-impact research that will be shown, the variety of topics that will be covered, the great number of attendees, the different countries represented.
Introduce the first speaker
If the first speaker follows your welcome speech, don’t forget to introduce him or her. Introduce them with their full name and credentials and give a brief description of their career achievements.
Rehearse a few times
Practice with colleagues and friends to get some feedback and familiarize yourself with your speech. You want to be familiar enough that you don’t need to look down at your notes constantly. However, don’t over rehearse. You don’t want to sound robotic, but rather natural and conversational.
Be sure you know how to pronounce all the names in your speech. Make eye contact with the audience and with specific attendees as you mention their names.
Keep it brief
In general, you should keep your speech short, usually around 5 minutes. Consult with the organizing committee so you know how long they expect you to talk.
In-person vs. virtual event
Virtual events are very common right now and likely will be for a while. This creates some challenges when giving a welcome speech. Making eye contact with the attendees is not possible when you’re on a video call. That being said, you can still give a great speech and get people excited virtually. Just make sure that people can clearly see and hear you before you start.
Welcome speech examples
1. welcome and opening remarks - 2015 coast/ssew symposium.
In the above example of opening remarks for a scientific symposium , the speaker starts by welcoming everyone with a smile and lots of eye contact. It seems the attendees are in the same field of research and among familiar faces. Accordingly, her language is informal. She adds a bit of humor when she talks about collecting money in a bowl.
She follows by explaining the origin of the organization that the symposium is for, along with the main topics that will be covered. In the middle, she asks the audience some questions to keep them engaged. Finally, she creates positive expectations by presenting a “sneak peek” of brand-new research and mentioning “leaders” in the field of microbiome.
2. IOP Conference Series: Materials Science and Engineering Welcome Speech
Read this welcome speech for an annual international conference.
This seems to be a scientific conference with attendees from various countries and from a broad range of fields. The formal language used is therefore appropriate. The speaker welcomes the attendees and introduces the distinguished keynote speakers.
The origins and goals of the conference are outlined. He broadly describes the topics that will be discussed. Then, he thanks the organizing committee, companies and volunteers involved. Finally, he mentions “internationally notorious speakers,” a great way to spark people’s interest.
3. Welcoming Address | Dale Mullennix
In this welcoming address, the speaker starts by warmly welcoming the audience. He uses rather informal language since it seems this is a regularly held event where most people know each other. He throws in some humor, directly addresses the audience, and asks them questions to grab their attention at the beginning.
By conveying the value that the attendees will find in the lectures to come, he creates anticipation. He makes lots of eye contact throughout and doesn’t even have notes! By the end, he tells a personal story and connects it to the theme of the event.
With these tips and examples, we hope that you are inspired to write a great welcome speech. Remember to keep it brief, conversational, and not overly formal, unless necessary. Eye contact and a smile go a long way.
If you’re looking for more general conference presenting tips, you should read our 15 Best Tips for Presenting at a Conference .
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Welcome Speech Example
As a college instructor and communication expert with extensive nonfiction and educational writing experience, Mary shares tips and advice related to a wide variety of topics.
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If you're responsible for calling to order a meeting or event, you will need to deliver a brief welcome speech. If you're not a speech writer, the thought of deciding what to say can be a bit stressful. However, you can make easy work of writing a winning speech when you use this example as a template to help you get started.
Welcome Speech Template
To access an easy-to-use template for a welcome speech, click the image below. When you do, a PDF document that can be edited and printed will open in a separate tab or window (depending on your browser and settings). If you experience any challenges launching the document, refer to this handy guide to working with printables .
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Once the template is open, click anywhere in the text area to begin editing. At a minimum, you'll need to add information specific to your situation in the brackets ([ ]) throughout the document. You can keep the other text if it is suitable, or make any changes you would like.
When you are satisfied with the wording, use the toolbar commands to save and print the speech.
Tips for Writing a Welcome Speech
When delivering welcoming remarks at an event, focus on thanking the attendees for being there, acknowledge the people who worked hard to put the event together, provide a brief overview of how the event will unfold, and tell attendees any logistical information they need to know. Once you give those details, turn the microphone over to the person who is in charge of introducing the first speaker or activity.
Your opening remarks don't need to be long and involved. It's best to provide only a brief introductory speech to kick off the event in the very beginning. It is usually delivered by the event chair or an organizational representative who has been selected in advance of the start of the actual program.
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14+ Welcome Speech Examples & Samples in PDF
1. Welcome Speech at School Example
2. Short Welcome Speech Example
3. Formal Welcome Speech Example
4. Opening Welcome Speech for Event Examples
5. Welcome Speech in English Examples
6. Welcome Address Speech Examples
7. College Welcome Speech Examples
8. Welcome Speech for Students Examples
9. Welcome Speech For Church Examples
10. Welcome Speech For Meeting Examples
What Is a Welcome Speech?
Why do you need a welcome speech, 11. welcome speech to conference.
12. Wedding Welcome Speech Example
13. Sample Welcome Speech Example
14. Graduation Welcome Example
15. Event Speech Example
Tips for a Welcome Speech
1. keep it short and simple, 2. use proper language, 3. check your vocabulary, importance of welcome speech, how do you start a welcome speech.
- Greetings: Begin by extending a warm and enthusiastic greeting to the audience. Consider the occasion, time of day, and the nature of the event.
- Introduce Yourself: If you are not well-known to the audience, briefly introduce yourself and your role, if applicable.
- Express Gratitude: Thank the audience for being present or participating in the event. Express your appreciation for their time, presence, or support.
- Acknowledge the Purpose: Clearly state the purpose of the event or gathering. Explain why everyone has come together.
- Set the Tone: Establish the tone for the event by conveying its significance, whether it’s celebratory, informative, or formal.
- Engage the Audience: Use a captivating or thought-provoking quote, anecdote, or question related to the event’s theme or purpose to grab the audience’s attention.
- Provide a Roadmap: Briefly outline what the audience can expect during the event or gathering. Mention key activities, speakers, or highlights.
- Keep It Concise: Ensure that the opening remarks are concise and to the point. Avoid overwhelming the audience with details at the start.
- Maintain Enthusiasm: Speak with energy and enthusiasm, conveying your excitement for the event.
- Connect with the Audience: Use inclusive language to create a sense of unity and connection among the audience.
What are some lines for welcome speech?
- “Ladies and gentlemen, boys and girls, a very warm welcome to [event/occasion].”
- “I’m delighted to see so many familiar faces and new ones in the audience today.”
- “Thank you all for joining us on this special day.”
- “It’s a pleasure to stand before you and extend a hearty welcome.”
- “I extend my warmest greetings to our distinguished guests, colleagues, and friends.”
- “We’re gathered here today to celebrate [occasion] and share in the joy of this moment.”
- “Welcome to this exciting journey that lies ahead.”
- “As we begin this [event/occasion], let’s embark on a journey of [purpose].”
- “I would like to express my deep gratitude for your presence and support.”
- “Our [event/occasion] would not be complete without each of you here.”
- “Let’s make this [event/occasion] a memorable and enjoyable experience for everyone.”
- “I hope you’re all as excited as I am for what’s in store today.”
- “The energy and enthusiasm in this room are truly contagious.”
- “To our first-time attendees, welcome to our [event/occasion] family.”
- “Get ready for a day filled with [highlights/activities] that will leave you inspired.”
- “Our goal today is to [purpose], and we couldn’t have asked for a better group to do it with.”
- “As we come together, let’s celebrate our unity and diversity.”
- “Let’s create memories that we will cherish for years to come.”
- “It’s not just an event; it’s an experience we’ll treasure.”
- “Without further ado, let’s officially kick off [event/occasion].”
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Welcome Speech for an Event in English
Table of Contents
Welcome Speech for an Event: A welcome speech is a great way to set the tone for an event. It sets the tone for the event and can make attendees feel more comfortable and welcome. Additionally, a well-crafted welcome speech can help to promote the event to those who may not be familiar with it. Finally, a good welcome speech can help to build excitement and anticipation for what is to come.
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A good English speech topic for an event can help to build rapport with the audience, and it can give the audience a sense of what the event is going to be about. Moreover, it should be short, engaging, and to the point. We have come up with this article to help our readers craft the best welcome speeches. Welcome speech for an event, whether it’s a corporate event, school event, college event, or a social event – all the probable speech topics have been covered in a simple and easy-to-understand manner here.
Long and Short Welcome Speech for an Event in English
Here are both short welcome speech , including the long welcome speeches for an event; hence covering all the possible nature of such speeches. You can use this welcome speech for school, So what are you waiting for? Simply visit our website and experience the magic of our content!
Welcome Speech for an Event – Speech 1
Good morning, I extend a warm welcome to all those gathered here today, including our esteemed teachers, parents, and students. I’d like to express our gratitude to our Chief Guest, XYZ, for joining us. We feel privileged to have such a successful writer and businessperson in our midst.
Before we kick start today’s program, I – Abhinav Sharma – the assistant manager of ABC Group in our company and your host for today would like to welcome each and every one of you to this special event. I am extremely pleased to welcome those who have been serving our company for a long time and those as well who have recently joined.
This day, as I am sure most of you would know, marks the 11 th annual group meeting and it is a proud moment for all of us that our company could host this meeting at this spectacular place with all of us.
Secondly, I would like to extend my sincere gratitude to all my colleagues who were always more than ready to lend their support in making this event a success. It is not possible to take the names of all, so I want to thank everyone who contributed in some or the other way towards this event. It wouldn’t have been possible without the support of you all.
In today’s event, our focus would be all those new volunteers who have recently joined us. Do you know why you all have been appointed by your respective managers? Of course, it’s because you displayed mutual passion and a spirit to work for a company in close association with everyone. Your passion for work helps us to come together and unite the energy that we have in order to realize our goals at both personal and professional levels. Everyone needs everyone here to be able to work towards the growth of the company and that’s why it calls for a celebration that we could have all the like-minded people under one roof.
In the coming months, you will be taught different initiatives with the help of planned seminars, activities, and special events where you (the new volunteers) will be invited and given hands-on expertise. I hope this chain of events will help you grow and become more productive as well as smarter than your present capacity.
I hope I am not taking too much of your time and now without any further ado, I would like to call on stage my manager to let you know about our upcoming projects/activities. Please be ensured that today will be a lot of fun and packed with learning.
Besides, any one of you can come on stage and join me to share your valued suggestions and ideas, including sharing your doubts, questions, etc. Also, you all are requested to collect your food coupons after 12 and before 1 in order to avoid any hassles afterward.
Thank you for being such a wonderful audience and let us give a huge round of applause for my manager/the next speaker.
Hope you have a wonderful day ahead!
Also Read: Welcome Speech for Chief Guest
Welcome Speech for an Event – Speech 2
To our Hon’ble Directors, Principal, Vice Principal, Colleagues, and Our Lovely Students – Warm Greetings to all of you!
Welcome to the 21 st annual award event in our XYZ School. I – Mrs. Payal Singh, the English Teacher of the higher secondary classes, feel extremely privileged to have been given the opportunity to kick start today’s prestigious award ceremony. This day couldn’t have been more special as our chief guest, Mr. ……….. – The famous author of fiction is amongst us to grace the event.
I, on behalf of the entire school, welcome you Sir and express our gratitude for accepting the invitation and taking time out of your packed schedule for our school. We really acknowledge your kind gesture. Secondly, huge congratulations on the publication of your yet another book… We sincerely hope that it does really well and touch the cord of the masses. I would like to call upon stage our Hon’ble principal to felicitate our guest today, with a bouquet of flowers and a memento. Let us give a huge round of applause for them everyone!
As we all know that this award ceremony is conducted every year to acknowledge and appreciate the hard work, sincerity, and dedication of our working staff as well as students. Clearly, the growth of this school wouldn’t have been possible without the proactive efforts of our administration as well as our highly educated as well as experienced faculty members. Of course, the dedicated efforts of our principal as well as vice principal top it all as since the time of their appointment we can witness a steady growth of our school. We have now become known everywhere and our school is now well-equipped with every necessary infrastructure as well as facilities required for the smooth running of our school.
There is greater contentment in all our working staff and the enthusiasm among our students is higher. Our students are now getting exposed to more and more opportunities whether it’s in academics or other co-curricular activities. In state and national level competitions, we are observing a rising level of our students which is getting reflected in their performances. As a result of which they are able to bag more awards for themselves as well as our school.
However, today we have gathered to acknowledge this year’s achievement of our students and our teachers. This year has been very special for all of us in terms of academic and non-academic achievements. Even more special is the fact our school got listed amongst the top 5 schools of …….. Area by a leading daily newspaper. This is indeed a matter of great pride for all of us and hence calls for celebration.
Now, without any further ado let us commence the award ceremony. The first category is for our teachers and the second category is for our students. I would request all the winners to come backstage and get ready for their names to be called out.
I rest my speech here, thank you!
Also Read: Welcome speech for corporate event
Welcome Speech for an Event – Speech 3
Hon’ble Chief Guests, Respected Principal, Vice Principal, Professors, Dear Friends, and a Lovely Audience – Warm Greetings to all of you!
I – Aakash Sinha and Akanksha Gaur from the humanities stream (3 rd year), welcome everyone to the 10th annual event in our college. It feels great seeing the overwhelming audience and their contagious enthusiasm. Before we kick start the celebration, please allow me to felicitate our chief guest with a small gesture, i.e. bouquet and a gift! For this, I will request our respected principal to come on stage and do the honors.
Everyone let’s put our hands together for a huge round of applause. Now, I would request our chief guest to say a few words to our students and share your personal life experiences, which will I am sure will be a great morale booster.
Now before our Principal Ma’am comes on stage to say a few words, I on behalf of the entire school wish to express my gratitude for paying a visit to our college and giving us such an inspirational speech. I am sure everyone enjoyed your speech as much as I did. Now, may we please call on stage our ma’am to address our students and their parents on this auspicious day?
It was very nice listening to our principal ma’am and she always wins our hearts through her motivating stories and the warmth that she expresses. Now friends, as the ritual goes for our annual college fest, we will first have all our cultural programs followed by the award ceremony and lunch. So brace yourself to the seats and get ready for unlimited fun.
We also have participants from other colleges and I want to specially welcome them and thank them on behalf of our college for coming here in order to showcase their talent. I am sure this is further going to raise the entertainment quotient and will give us unlimited fun. There are going to be 12 performances in total, some of them are dance performances – both classical and western, some singing performances, some will include instrument playing and some would be the dramatic enactment. All the students have worked with a lot of dedication and sincerity so that they can shine through in their performances and make their college proud.
Other than these cultural programs, there would also be a special session dedicated to underprivileged children as well as children with special needs. In this session, our principal ma’am would enlighten all of us about the association which is actively working for these children and how our college is contributing towards this noble cause. So everyone is requested to attend the session and make their contribution in whatever manner they could. This is all I want to say!
Now here I rest my speech and call upon the stage the very first group of performers, i.e. Aarohi Group! Please welcome them with a huge round of applause.
Thank You and Cheers!
Welcome Speech for an Event – Speech 4
Good Evening Ladies and Gentlemen – I warmly welcome everyone to my yet another fashion event!
I, Neeta Sehgal – have been a fashion designer for 7 years; co-partnered with ABC Group, feel extremely glad to have you all here. My happiness in fact knows no bound today at seeing the success of my brand as well as my partners at the ABC Group. I owe my success to all my clients who have helped me reach where I am today and this is the reason why my brand has become a name in the industry. Secondly, I would also like to give credit to my partners who have always given me fair opportunities to grow and showcase my talent. They have given me the platform to perform and reach out to a worldwide audience which otherwise would have taken me years and years in building such a client base.
I sincerely hope that I continue to be a solid support to my partner company as well as serve my clients by delivering 100 percent client satisfaction. It is very important to remain consistent in our performance and continue raising benchmarks in order to excel in our own personal capacities otherwise it would result in stagnation, and stagnancy is very detrimental to growth.
Now friends, before I take you to my newly furnished store which houses some of my fresh spring and summer collections, I would like to deliver a short Fashion speech on the importance of fashion and why it is so important in our lives. What comes to your mind, when I say the very word – “Fashion”! Fashion according to me instantly brings to mind a pop of colors with a dash of glamour.
I am sure every single person has got that innate desire to look good and be accepted in his/her respective social group. Fashion differs from person to person – for some fashion means simplicity, for some it means a dash of class, style and glamour and for some it simply means comfort.
Of course, when it comes to women – fashion constantly evolves and they are in fact the lead runner in this entire game as they constantly experiment with different styles, looks and textures. Fashion plays a crucial role in an individual’s life as it is meant to be a medium of self-expression. Isn’t it!? The attires and accessories which men and women don help them shape their personalities and to get identified with a group – in terms of lifestyle, religion, profession as well as attitude. Therefore, the very term ‘fashion’ is equated with the overall development of a nation as well.
Various factors help in the growth of fashion as a whole. It is a widely accepted phenomenon that the elite and famous class, the royalty as well as political figures dominate the fashion industry in a big way by becoming the trend setters. Next comes the advertising media, which contributes effectively in informing us about the daily style updates. Therefore, all these things combined help us in designing such outfits which garner appreciation and rewards.
On this note everyone, I would like to rest my speech and would like to take you through the store and take note of your valuable suggestions.
Also Read: Farewell Speech for Colleague in English
Welcome Speech for an Event FAQs
How do you start a welcome speech.
Good Evening Ladies and Gentleman – I warmly welcome everyone to my yet another fashion event! I, Neeta Sehgal – have been a fashion designer for 7 years; co-partnered with ABC Group, feel extremely glad to have you all here.
Write a welcome speech for guest in english?
Hello everyone and welcome. We are so happy to have you all here with us today. First, let me introduce myself. My name is _______ and I am the host of today's event. It is my great pleasure to welcome you all to our event. I would like to take a moment to thank you all for coming. Your support means so much to us. I would also like to introduce our special guests. We are honored to have _______ with us today. _______ is a _______ and has been a great supporter of our cause. Thank you all for being here. I hope you enjoy the event.
What is a welcome speech in school?
Welcome, parents! We are so excited to have you here with us today. This is a special day for our school community, and we are so glad you could be a part of it. Thank you for supporting your child's education and being involved in their school life. We know that together we can make a positive difference in their future. Thank you again for being here and we look forward to working together to provide the best for our students.
How to write a welcome speech for an event?
Good Afternoon Everyone – Hope you are doing well! Before we kick start today’s program, I – Abhinav Sharma – the assistant manager of ABC Group in our company and your host for today would like to welcome each and every one of you to this special event. I am extremely pleased to welcome those who have been serving our company since a long time and those as well who have recently joined.
Write a welcome speech in English for students?
Hon’ble Chief Guests, Respected Principal, Vice Principal, Professors, Dear Friends and a Lovely Audience – Warm Greetings to all of you! I – Aakash Sinha and Akanksha Gaur from Grade 10, welcome everyone to the 21st annual award event in our XYZ School. It feels great seeing the overwhelming number of audience and their contagious enthusiasm.
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How to Write a Welcome Speech | Academic Conference Edition
Have you ever been to a conference where the welcome speech left you wanting more information or didn’t make you excited for what’s to come? Yikes! You may not be alone in that sentiment.
But were you invited to give the welcome speech for the upcoming conference you’re attending, and want to do a better job? Fun stuff, congratulations!
We can’t take the conference jitters away, but we can help you learn about welcome speeches and how to write one in this article. In the end, you’ll see how Orvium helps the research community prepare for a conference.
What is a Welcome Speech?
A welcome speech (or address) sets the tone for a conference or event. The speech must describe what’s to come and get everyone excited for the event and feel welcome. It should also create an appropriate environment for knowledge sharing.
Anyone can deliver a welcome speech, but a minimum of excellent presentation skills, fun and creative demeanor, and the ability to be personable are major pluses. If you haven’t given a speech of this caliber before, remember that preparing your notes, writing your speech, and delivering it are all a part of the process . Practice makes perfect.
An excellent welcome speech will unite the audience, helping them come together for a common purpose.
See some examples of welcome speeches here , and learn how to write your own below.
How to Write a Welcome Speech for a Conference
1. get the event focus and tone right.
Since a welcome speech sets the tone for a conference or event, you must ensure it’s informative and interesting. While thinking about this, decide whether or not you’ll use formal or informal language . How you choose, structure, and deliver your words matters. These all come together to create the “tone”.
To decide between formal and informal language for your welcome speech, consult the graph below:
Typically, you’ll want to use formal language for a conference (but not overly formal) depending on your audience demographics and ensure everyone can understand you. A welcome speech has the following structure:
- opening and welcome
- theme and main topics
- outcome (or agenda)
- thank yous (to attendees, sponsors, volunteers, vendors, speakers, etc.)
- a closing statement.
Pro tip : you want to connect with your audience, grab their attention, and get them excited about the event, so start with a strong but warm opening. Don’t mention everyone involved throughout your speech, as that can get lengthy; instead, mention the essential speakers, organizations, associations, or volunteers. Finally, end the speech on a good note to get everyone excited with stats and pertinent information, such as:
- the high number of attendees
- any high-impact research that will be shown
- the different represented countries
- the variety of covered topics.
If you don’t know where to start, follow this welcome speech planner and read the information below.
2. Take Notes and Draft an Outline
From our Full Guide to Planning an Academic Conference, you know that your welcome speech must add value to the conference , just as each keynote and session speaker does. To do so, research (and reach out to) essential participants (keynote, session speakers, vendors, etc.) to make sure you know what kind of approach you can take with your speech. Humor works in the right circumstances, but you must spend time thinking it through; not all jokes will be taken lightly, and you want to avoid any misunderstandings.
Remember, your goal is to unite and bring together like-minded individuals who all have a common purpose, that of advancing and sharing knowledge .
In your notes or outline, you’ll want to include the following steps:
- Welcome the audience - use a clear and strong voice to welcome all attendees and grab their attention.
- an example of an informal greeting: “Hello and welcome, everyone!”
- an example of a formal greeting: “Good evening to all attendees. It’s wonderful to see you all.”
- Introduce the event - say the event’s name, purpose, and age or history (if it’s a repeat event or conference), and talk a bit about the event’s organization.
- Mention any distinguished guests - ensure you get their names, affiliations, and credentials correct.
- State the main topics - the main topics are the attendees’ common interests, so you may choose to present a specific subject within the field selected that year.
- Outline the agenda - mention whether there’ll be sessions with specific poster presentations, (sub)topics, or areas and spaces to exchange and discuss ideas or network. Direct attendees to the conference website, content management tool , or brochure for schedule specifics.
- Motivate everyone - highlight any conference strengths and warmly introduce the first speaker or entertainment.
Important to note : for virtual events, ensure that attendees can see and hear you clearly and look up from your notes or outline often.
3. Write Your Speech
As you’re finalizing your notes or draft, ensure that your speech is around the five-minute mark to avoid boredom or giving the audience too much information right off the bat (to not take away from any speakers). Consult with the organizing committee about a time frame, as the length of the speech can vary from conference to conference.
Pro tip : add individual greetings as necessary for special guests, speakers, or sponsors.
4. Rehearse Your Speech
Once you’ve done the necessary research, outlined, and written your welcome speech, it’s time to rehearse it a few times to familiarize yourself with your speech. Read it out loud and practice it with colleagues or friends to get their input and feedback on areas of possible improvement.
However, don’t over-rehearse your speech . You want to still sound natural, not robotic or like you’re reading a script.
Again, ensure you know how to pronounce everyone’s name and credentials as you’re rehearsing, and practice making enough eye contact with the audience or specific attendees as you’re speaking.
Orvium Makes You Feel Welcome
No one can take the nerves of giving the opening speech at a conference away; however, Orvium can make it less nerve-wracking. If you’re having trouble finding colleagues or like-minded individuals to review your speech outline and give you feedback, you can reach out to one of the Orvium communities to get to know other people in the field.
Who knows, maybe you’ll meet members and form friendships that’ll last a lifetime.
As for giving your welcome speech, remember to get the tone right, keep it brief, and don’t make it overly formal (unless absolutely necessary). Also, a smile and a lot of eye contact go a long way . Let’s get people excited about new scientific discoveries! Want to see more of what we do? Check out our platform to discover what matters to you.
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+10 years’ experience working for Deutsche Telekom, Just Eat or Asos. Leading, designing and developing high-availability software solutions, he built his own software house in '16