simple job application letter ms word

Land the job with cover letter templates

Show hiring managers why you're the perfect job candidate with professional, customizable cover letter templates. find the perfect cover letter template for any industry or career path..

Download free cover letter templates

Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.

These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.

Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.

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Free Cover Letter Templates for Microsoft Word

• Microsoft Word Cover Letter Templates
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Tips for Writing an Interview-Winning Cover Letter

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A good cover letter can mean the difference between catching the hiring manager’s attention and languishing in job search limbo. But many job seekers find it hard to stare down that blank page. How do you summarize your most important qualifications in a way that makes it clear that you’re the best candidate for the job? Cover letter templates can help.

A cover letter template provides a "fill-in the-blank" format. You can use it to create your own letter to send with your resume when you apply for a job.

Using a template saves you a few steps and helps you structure your letter in a professional way.

Free Microsoft cover letter templates are available online from Microsoft Office Online, as a download for Microsoft Word users, or are available within your Word program.

Note that not all templates may work with all versions of Word, so check before you download. There will be a message next to the download button advising if there are restrictions.

Not a Microsoft user? Google Docs also has  free template samples  available for letters and resumes. Using any of these templates can help you to feel confident that you are properly writing and  formatting your cover letter .

Free Microsoft Word Cover Letter Templates

There are a variety of templates available for Microsoft Word. Template options include  general cover letters  and both job- and career-specific cover letter samples. For example, there are cover letter templates for professionals, temporary workers, and candidates who are sending in their resumes unsolicited.

Microsoft Word also offers a variety of different cover letter template designs, with resume templates to match. Note that if you choose one of these fancier template designs, you’ll want to choose a resume template to match.

Be consistent in your application materials, whether it’s matching your cover letter to your resume or choosing a font or format. That way, hiring managers can focus on your work experience—not your stylistic choices.

Access Cover Letters From Your Computer

Open Microsoft Word, then click on:

Then, search for online templates by typing your keywords (e.g., “cover letter”) in the field provided. You can also click on the "Resumes and Cover Letters" category to get more options. Review the available options and choose the design you like best.

If you don’t own a copy of Microsoft Office or a subscription to Microsoft 365, you can still access  cover letter templates . These templates are free and editable online.

Visit the  Microsoft Cover Letter Templates  website, browse the cover letter templates, then click on the title to preview the sample. You'll need to sign up for a free account to edit the document.

Once you find a template you like, click Edit In Browser, then follow the instructions to customize and save your cover letter. There are also sets, which include matching resumes and cover letters, available to use.

Use the Template to Create a Customized Cover Letter

Once you have downloaded or opened  a cover letter template file , type over the text in the file to create your own  personalized cover letter .

The template will include all the relevant information that you need to include in your document. Simply change the generic version to include your personal and professional information.

It's a good idea to include additional details about your qualifications and experience. Take the time to  match your qualifications to the job description . Include  keywords related to your skills and achievements.

To  customize your cover letter  further, look for a contact person at the company, ideally the hiring manager or HR contact, and address the letter to this person. If you have an employee contact at the company who is willing to refer you, be sure to mention them in the first paragraph of your cover letter. Employee referrals carry a lot of weight with hiring managers.

Double-check to make sure there is none of the template information left in your final saved version. Finally, carefully proofread for grammar and typographical errors before saving and sending your cover letter.

To avoid sending a blank template or the wrong version of your cover letter,  choose a file name  that’s easy to remember. It should always include your name and may also contain the name of the position for which you’re applying. 

Avoid version numbers and cutesy nicknames when choosing a file name for your resume.

• Send one.  Even when an employer does not directly ask for one, be sure  always to send a cover letter . The only time you don’t want to send one is when the job listing says not to.
• Review examples . Review cover letter examples and tips for how to write a cover letter , so yours makes the best impression.
• Customize each letter.  It might seem tedious, be it is important to  customize each cover letter  to fit the specific job you are applying for. It will make your letter stand out.
• Highlight relevant qualifications.  In your cover letter, address one or two skills or qualifications that you have that match the job description. Provide a specific example of a time you demonstrated each of these qualifications. These examples will make your cover letter different from your resume, which is important.
• Explain any potential issues.  You can use your cover letter to go into detail about something in your resume that needs explaining. For example, a cover letter is a good place to talk about a  career shift  or  explain an extended gap in employment .
• Carefully edit your letter.  Be sure to edit each cover letter before sending it thoroughly. Consider asking a friend or family member, or a  career counselor , to read over your cover letter.

More Templates for Resumes and Letters

Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program, to use to create a variety of letters. There are letter templates for cover letters,  resignation letters ,  reference letters , thank you letters, interview letters, and a variety of business letters.

Additionally,  Microsoft resume templates  are available as a free download for Microsoft Word users to use to create a resume. Microsoft Word resume options include basic resumes, job-specific resumes, and career-specific resumes.

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Job Application Letter Template [Word]

A job application letter is a written document sent along with a resume to provide additional information on your skills and experiences. It is intended to highlight your most relevant knowledge and capabilities for the job you’re applying for.

By clicking Download, you agree to Zippia’s Privacy Policy and Terms of Use .

How to make a job application letter

Start with your contact details at the top of the letter including your name, address, phone number, and email address.

Next, write the date and then the employer’s contact details.

Express your interest in the job opening and mention the job title you are applying for in the first paragraph.

Use the middle paragraph or paragraphs to highlight your skills and experiences that make you a suitable candidate.

In your final paragraph, thank the employer for considering your application and express your interest in future interviews.

End the letter with a formal close such as ‘Yours sincerely’ followed by your name.

How to use a job application letter template

A job application letter template can simplify the process and ensure all key points are addressed. To use a template:

Select a suitable template that fits your professional profile.

Tailor every part of the template to match the job advertisement and your own experiences.

Ensure the tone of the letter is professional and is in line with your industry norms.

Proofread for any spelling or grammar errors before submitting.

Job application letter FAQ

What is the main purpose of a job application letter? The main purpose of a job application letter is to provide detailed information on why you are a qualified candidate for the job. It goes beyond the resume to explain in detail how you could add value to the company.

What’s the difference between a job application letter and a resume? A job application letter is written in a letter format, detailing why you’re suitable for a specific job. A resume only outlines your skills and experience in a systematic format.

Who should you address the job application letter to? If possible, you should always address the job application letter to the hiring manager who is responsible for reviewing applications.

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Matthew Zane is the lead editor of Zippia's How To Get A Job Guides. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. He completed his masters in American Literature from Trinity College Dublin and BA in English from the University of Connecticut.

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• Sample Letters

FREE 8+ Job Application Letter Samples for Employment in MS Word | Pages | Google Docs | MS Outlook | PDF

The real challenge that fresh graduates must face after graduation is looking for a job. The whole experience is something new even if one already experienced on-the-job training before graduation. It’s pretty difficult to find a job without any work experience or if you don’t have any of the required qualifications. Adding to the difficulty is the high standards in the employment qualifications and not enough job vacancies. So what new and old applicants must do is sell themselves through a job application letter . In this article, you will learn a lot about job application letters . We’ve also prepared samples that you can use as your reference.

Job Application Letter Samples For Employment

Free 8+ job application letter samples for employment, 1. free job application letter for employment, 2. free simple job application letter for employment, 3. sample employment job application letter, 4. sample application letter for work, 5. employment visa job application letter, 6. contract renewal job application letter, 7. re-employment job application letter, 8. general employment job application letter, 9. employment consultant job application letter, what is a job application letter, how to write a job application letter, 1. research on the company, 2. use a business letter format, 3. sell yourself, 4. review the job listing keywords, 5. keep it short and simple, 6. edit, edit, edit, what to include in a job application letter, why should you write a job application letter.

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One of the requirements that you should carry with you for employment is a job application letter. It is a formal letter where you state your interest in getting a job at a particular company. Regardless if you’re doing an online or a walk-in application, it is a must to prepare a sample application letter at all times. It is usually submitted together with a sample resume. Application letters are also often referred to as cover letters, although they do have subtle differences. Writing a letter for a job application helps the job seeker highlight his/her skills and qualifications. By doing so, he/she will get the hiring manager’s attention.

Because there are a lot of applicants vying for a job vacancy, you will need to write an impressive job application letter to gain attention. Application letters are used more by professionals, like a job application letter for teachers and a bank job application letter format. For those who just finished college, it’s ideal to use a job application letter sample for fresh graduates in PDF. But of course, there are a lot of job application letter samples in PDF that you can use, whether you have experience or not.

It’s easy to learn and understand how to write an application letter just by looking at samples or using downloadable templates. There are even job application letter samples in Doc that allows the user to modify the document easily. But what you can’t see in any sample or template is how to write the letter in a way that ensures you get the job. So we’eve prepared a couple of tips that will surely help you.

It’s just natural to look up and learn about the company you are applying to. This will give you knowledge of what they do, as well as their goals and objectives. You can use this as your advantage when highlighting your skills and qualifications in your application letter.

Write a professional application letter by using a business letter format . Doing so will make your letter attractive at first glance so you’ll have more chances of getting hired. Some employers are so strict when it comes to the letter format used; that is why it helps to give it a little attention.

After writing the  introduction letter for employment , you’ll need to highlight your skills and qualifications. The best way to do it is by selling yourself. Don’t think of anything inappropriate just yet because selling yourself means providing details on how the company can benefit from hiring you. You can use it to answer the question, “Why should we hire you?” Use the qualifications in the job listing to make a convincing sales pitch.

Use the job listing to your advantage simply by using the provided keywords to your application. The hiring company is providing details on what they look for in an employee, and they’ll be delighted to see that in your letter.

It’s an old tip, but it sure works all the time. It is especially important to keep application letters short and straightforward. The recruitment people have a lot to do so going straight to the point is the best way. If they see that your letter is too long, they might want to skip it, and you’ll lose your chance of getting a job.

Never submit an application letter without proofreading it. Always check for spelling and grammar errors in your letter. It often is the reason why you will not get hired for the job. It’s the employer’s preference, after all.

There are specific sections that you must have on your application letter, and they are as follows:

• Heading – It includes the applicant’s and employer’s contact information , with the date. You may check out a few letter samples as reference.
• Salutation – This is the part where you politely greet the hiring party/employer. The common way to do a salutation is by using, “Dear Mr./Mrs.” followed by the person’s last name.
• Body of the letter – There are usually three paragraphs in this section. The first paragraph is where you write about the job you are applying for and where you saw the job listing. The second paragraph is where you highlight your skills and qualifications, as well as other relevant details. The third paragraph is where you thank the employer and offer follow-up information.
• Complimentary close – This part closes your letter. It is where you use, “Sincerely yours,” or “Respectfully yours,” followed by your full name.
• Signature block – End the letter with your handwritten name and signature.

A job application letter will help you make a good first impression on the hiring manager, depending on how you write it. Since the first thing that the manager sees is your application letter and resume , it is best to bank on them to get an advantage over other applicants. A job application is also the only way for a hiring manager to know about you. This again will be additional advantage points to help you advance to the application process and soon get the job.

There are now different ways of writing job application letters, so you have a lot of options to choose from. Regardless of the type or format you use, make sure that your content is always polite and realistic. And if you need samples, you don’t have to look far because we have displayed a handful of them above.

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Microsoft 365 Life Hacks > Writing > How to write a great cover letter for a job

How to write a great cover letter for a job

Job hunting can be tough—especially when it comes to your cover letter. Writing a unique, eye-catching cover letter for a job application is one of the toughest parts of the entire process.

To help you land your dream job, we’ve created this quick guide to writing a stand-out cover letter. Let’s dive in.

What is a cover letter?

Before you can write an outstanding cover letter for a job application, you’ve got to understand what it is.

Your resume lays down the facts about your professional history. Your cover letter puts all of that information in context. A good cover letter will contain:

• An explanation for why you are applying for a role
• A description of how your past work history makes you an outstanding candidate
• A hint of your soft skills and ability to adapt to a new work culture

Cover letter contents vary depending on your industry, work history, and the open job. There is no clear formula for writing one, though there are certain tips you can follow. Because there is no “right” way to craft a cover letter, templates will not be much help. While you can use a template to format your cover letter, you’ll want to write the bulk of it yourself.

The more unique and creative your cover letter is, the more likely a recruiter will contact you for an interview.

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Why is having a good cover letter important?

Cover letters are optional for some applications. In the current tight job market, employers try to make it easier for people to apply for their positions. However, that doesn’t mean that you shouldn’t write one.

Over half of senior managers say that cover letters are worthwhile. If other applicants don’t include a cover letter for a job and you do, you have already set yourself apart from the pack. If your cover letter is well-written, your initial impression gets more of a boost. Even if a cover letter isn’t requested, it’s a good move to include one anyway. Be sure to go the extra mile.

For jobs that do require cover letters, a well-written cover letter can easily prove your professionalism to recruiters.

Ten tips for writing a stand-out cover letter for a job

Cover letters are important, but how do you write one that recruiters and hiring managers won’t stop talking about? Here are ten top tips for crafting a cover letter for a job:

• Address your recruiter or hiring manager by name. Using your recipient’s name quickly makes your cover letter stand out. Addressing your recipient by name shows them that you’re willing to put that extra work in.
• Link your history to the job description. Carefully review the job description before you write your cover letter. Pick out a few leading job requirements, and connect your work history examples to those requirements.
• Show, don’t tell. Don’t just tell your audience about your achievements. Show them. Give examples, and try to include results where you can. Add in numbers where you can, too. Quantified results will stand out.
• Create a story. In your cover letter, demonstrate how your past work history has raised you to your present level. Then, explain how you will be able to succeed at the specific role you’re applying for. Think of it as a story with a strong narrative arc.
• Use an appropriate, approachable tone. Formal cover letters can seem off-putting in this day and age. Write in a casual yet professional tone. If your industry skews conservative or otherwise, keep that in mind.
• Insert your personality. Hiring teams want to know if you’ll be a flexible co-worker. Try to make your cover letter reflect your personality—especially if you’re naturally energetic, positive, or kind.
• Be honest. Don’t stretch the truth in your cover letter. In fact, this is the place to address any potential issues, like an employment gap or botched project. Honesty can be impressive, showing hiring managers how you would resolve a mistake or problem in your new role.
• Leave out what you can. Mainly, you don’t want to overwhelm your readers with information. They can ask follow-up questions during the interview. Leave out any history that isn’t necessary or relevant.
• End with a call of action. Don’t tell the letter recipient that you’d like for him or her to reach out immediately. That’s overstepping boundaries. But you should feel free to let them know that you’re excited to talk with them soon.
• Coordinate your letter with your resume. Finally, you can coordinate your cover letter with your resume. Ensure both documents use similar language. You can even ensure the design matches for that extra touch with cover letter and resume templates .

Overview: what your cover letter is really about

At the end of the day, the best way to write a good cover letter for a job is to be yourself and show how much you want the job. Ultimately, recruiters and hiring managers are looking for enthusiastic team members who are willing to work hard for good results.

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Table of Contents

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A job application letter acts as a replica of an employee’s entire profession-history. Unlike a resume, it gives you a comprehensive database of your employees. While the resume is designed by the applicant himself or herself, focusing on the employability skills and credibility, the Job Application Form is provided by the company to the job applicants.

Step 1: General Information

Step 2: posting and position, step 3: academic information, step 4: recommendations, step 5: employment history.

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