cover letter for recruiter template

How to Write a Recruiter Cover Letter (With Template)

Key takeaways

• A cover letter can be the most important element in a job application. Ensuring your profile stands out to recruiters is crucial to your professional success.
• A well-tailored cover letter should provide relevant information clearly and concisely. Focus on detailing your skills and why you are the right person for that specific role.
• The included Recruiter cover letter template provides an easy starting point to craft your own cover letters. Adapt and personalize it to fit your profile.

A well-written cover letter is key to quickly getting the attention of prospective employers. Among countless job seekers, resumes, and application letters, yours need to stand out on first impression if you want to ensure your job search   translates to a new role .

In this post, you will discover:

• Reasons why a well-crafted cover letter is key to professional success, from entry-level roles to senior positions
• Cover letter do’s and dont’s
• A Recruiter sample cover letter you can easily adapt and personalize

A well-tailored   cover letter : The key to   job application   success

Ensuring you know how to write a cover letter that is clear, informative, and tailored to the role you are applying to will benefit you in many ways. Well-crafted cover letters have many benefits, which include:

• Showcasing relevance:   Tailoring your cover letter allows you to emphasize the most relevant skills, experiences, and achievements that align with the specific job requirements. This immediately captures the attention of the   talent acquisition   team, recruiters, or human resources reps.
• Demonstrating research:   A good cover letter conveys your understanding of the organization's needs and illustrates how you can contribute to its success, signaling to potential employers that you've done your homework.
• Telling your story:   Each job application is unique, and a tailored cover letter enables you to craft a personalized narrative. It lets you connect your professional journey with the role's specific challenges and opportunities, making your application more compelling.
• Highlighting cultural fit:   Your cover letter allows you to address the company's values, mission, and culture. By aligning your experiences and values with those of the organization, you demonstrate a cultural fit and convey your enthusiasm for being part of the team.
• Addressing specific requirements:   Job postings often include   specific skills or qualifications   the employer is seeking. Tailoring your cover letter enables you to address these requirements directly, showcasing how you possess the desired attributes and can meet the company's expectations.

Cover letter tips

A great cover letter should reflect your professional profile and personality. However, no matter what your cover letter's content is, the tips below will help ensure the message you want to convey is clear and easily accessible to hiring managers.

• Keep it concise:   Aim for a cover letter length of 250-400 words. Be succinct in presenting your qualifications and experiences.
• Use a clean layout:   Opt for a professional and clean cover letter format with a standard font (e.g., Arial, Calibri, or Times New Roman) and a font size of 10-12 points.
• Include   contact information :   Provide your contact information at the top of the cover letter, including your name, phone number, and professional email address.
• Use   headers   and sections:   Organize your cover letter into clear sections with headers such as Introduction, Work Experience, and Achievements for easy readability.
• Maintain a professional tone:   Keep the tone of your cover letter professional and upbeat. Avoid overly casual language, and focus on showcasing your skills and experiences.
• Use keywords:   Incorporate relevant keywords from the Agile Project Manager   job description   and company website into your cover letter. This can help your application pass through   applicant tracking systems (ATS)   used by many employers.
• Highlight achievements with bullet points:   Use bullet points to list specific accomplishments or notable projects. This makes it easier for the reader to grasp your accomplishments quickly.
• Use quantifiable data:   Whenever possible, include quantifiable data to demonstrate the impact of your achievements. Numbers provide concrete evidence of your contributions.
• Match company tone:   Adapt your writing style to match the tone of the company and industry. Research the company's culture to strike the right balance between professionalism and personality.
• Showcase company knowledge:   Demonstrate your understanding of the company by referencing its values, mission, or recent achievements. Explain why you're excited about the opportunity to work for this specific organization.
• Address employment gaps (if applicable):   If you have employment gaps, briefly address them in a positive light, focusing on any skills or experiences gained during those periods.
• Proofread   thoroughly:   Eliminate typos and grammatical errors by proofreading your cover letter multiple times. Consider using tools like Grammarly to catch any overlooked mistakes and ensure your English (or any language you use) is correct.
• Include a   call to action :   Conclude your cover letter with a call to action, expressing your enthusiasm for the opportunity and indicating your readiness for an interview.
• Follow submission instructions:   If there are specific instructions for submitting the cover letter, such as naming conventions or document formats, ensure that you adhere to them.
• Save as a PDF:   Save your cover letter as a PDF before submitting it. This ensures that the formatting remains consistent across different devices and software.

While understanding the correct steps to write a cover letter is crucial to your professional success, knowing what mistakes to avoid is equally important. The best cover letter can easily be made useless by a tiny blunder. Avoid making the mistakes listed below; you will be halfway to your new job.

• Don't use a generic greeting:   Avoid generic salutations like "To whom it may concern," “Dear sir or madam, “ or “Dear hiring manager.“ Whenever possible, address the cover letter to a specific person.
• Don't repeat your resume:   An effective cover letter should complement your resume, not duplicate it. Focus on specific experiences and achievements that showcase your qualifications for the role.
• Don't exaggerate or lie:   Be truthful in your cover letter. Exaggerating your qualifications or providing false information can harm your chances and damage your professional reputation.
• Don't use unprofessional email addresses:   Ensure that the email address you use in your contact information is professional. Avoid using nicknames or unprofessional terms.
• Don't include irrelevant information:   Keep your cover letter focused on the job. Avoid including unrelated personal details or experiences that do not contribute to your suitability for the role.
• Don't use jargon unnecessarily:   While demonstrating your knowledge is essential, avoid unnecessary jargon that may confuse the reader. Use clear and straightforward language.
• Don't sound overly eager:   Expressing enthusiasm is positive but can easily feel unauthentic if overdone.

Remember, the goal of a practical cover letter is to present your qualifications in a clear, organized, and compelling manner while adhering to professional standards.

How to structure your Recruiter cover letter

Express your genuine interest in the Recruiter position in the opening paragraph. Convey your passion for talent acquisition and your eagerness to contribute to a dynamic and results-driven recruitment team. If applicable, mention any referrals that have influenced your decision to apply for this specific role.

About your current role

Highlight your achievements that have positively impacted the success of your current team. Emphasize your role in implementing specific recruitment procedures or tools that have streamlined processes, demonstrating your proficiency in identifying and attracting top-tier talent.

Use this section to outline your current responsibilities and ongoing projects, emphasizing how they align with the requirements and objectives of the Recruiter role.

About your experience

Detail your hands-on experience in recruitment tasks, underscoring your commitment to finding the right talent and contributing to the overall organizational success. Clearly communicate that your recruiting skills and readiness for the role are well-established. 

This section is also an opportunity to highlight the number of years you've spent as a Recruiter and any additional skills acquired throughout your recruitment career path .

Notable achievements

Highlight notable accomplishments that showcase your effectiveness as a Recruiter. Whether you played a key role in successfully filling critical positions, implementing innovative sourcing strategies, or improving the efficiency of the recruitment process, use this section to concisely mention your achievements, how they were measured, and their impact on the overall talent acquisition efforts.

Why you want to work there

Express your interest in the company by highlighting specific aspects of its workplace culture, mission, and values related to recruitment that resonate with you. Convey how these align seamlessly with your professional goals and how you envision contributing to the company's success through your expertise in recruiting. Be concise but articulate about your motivations.

Specific projects or initiatives that motivated you to apply

Demonstrate your understanding of the organization by referencing specific recruitment-related projects or initiatives that have captured your interest. Draw connections between these initiatives and your skills and experiences, emphasizing how your contributions align with the company's recruitment goals. This shows your genuine interest and proactive approach to aligning with the company's mission.

In the closing paragraph, reiterate your enthusiasm to contribute to the company's success as a Recruiter. Express your eagerness to discuss how your skills align with the company's recruitment objectives and invite the reader to reach out with any questions they may have. Sign off with a professional salutation.

Recruiter   cover letter template

Dear [Hiring Manager’s name],

I am writing to express my keen interest in the Recruiter position at [Company Name], as advertised. With a dedicated background in talent acquisition and a proven track record of successfully identifying and securing top-tier candidates, I am confident in my ability to contribute effectively to your organization.

About my current role

In my current position as a Recruiter at [Current Company], I have:

• Conducted end-to-end recruitment processes, from job requisition to candidate onboarding, ensuring a seamless and positive experience for both candidates and hiring managers.
• Utilized a variety of sourcing methods, including online job boards, social media, and networking, to identify and attract high-caliber candidates.
• Collaborated with hiring managers to understand staffing needs, define job requirements, and develop effective recruitment strategies.

About my Recruiter experience

My experience extends to:

• Evaluating resumes, conducting interviews, and assessing candidates for cultural fit and alignment with organizational goals.
• Managing candidate pipelines and ensuring timely communication to provide a positive candidate experience.
• Staying updated on industry trends and best practices to enhance recruitment strategies and processes.

Some of my notable achievements include:

• Successfully reducing time-to-fill by [percentage] through the implementation of streamlined recruitment processes.
• Spearheading campus recruitment initiatives that resulted in the hiring of top graduates and strengthened the company's talent pipeline.
• Implementing a diversity hiring program that increased the representation of underrepresented groups within the organization.

Why I want to work for [Company]

I am particularly drawn to [Company Name] due to its [mention aspects unique to the company and are a core part of its mission and values such as commitment to attracting top talent, dedication to fostering a diverse workforce, growth,...]. I am excited about the opportunity to apply my recruitment skills to contribute to [Company Name]'s success in building a high-performing and diverse team.

Specific projects or initiatives of [Company] that motivated me to apply

In researching [Company Name], I was impressed by your recent initiatives in [specific recruitment-related project or achievement]. I believe my experience in recruitment aligns seamlessly with your organizational objectives. My commitment to identifying and securing the best talent and my dedication to delivering high-quality recruitment services would make me a valuable addition to your team.

Thank you for considering my application. I am eager to further discuss how my skills and experiences align with the Recruiter role at [Company Name]. I look forward to contributing to your team's success.

[Your Full Name]

Get your career rolling with Deel

Your job application is your chance to tell your professional story, and a well-tailored cover letter is your narrative's opening chapter. Remember that personalization is key. Make each word count, emphasizing how your background uniquely positions you as the ideal candidate, and get your dream job. 

Looking for even more inspiration?   Discover how to write a stellar cover letter in 5 steps .

Discover more tips and tools to help boost your career further and climb the steps to your dream job on   the get-hired content hub .

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5 Recruiter Cover Letter Samples & Writing Tips in 2024

• Recruiter Cover Letter
• Entry-Level Recruiter
• HR Recruiter
• Technical Recruiter
• Senior Recruiter
• Writing Your Recruiter Cover Letter

It might seem ironic for you to have to write a cover letter since recruiters usually read everyone else’s! But now, you’ll have to show how you’re qualified to find top talent.

You’re essential to the success of any company, serving as gatekeepers who develop an eye for the greatest additions to the company team. Recruiters also do their fair share of paperwork like drafting contracts, non-disclosure agreements, and other documents for the employment process.

You’re probably not pumped about writing a cover letter to complement your recruiter resume , but a recruiter needs to demonstrate their  job skills  like any other professional! Fortunately, we’ve assembled five example recruiter cover letters for your inspiration. Coupled with our AI cover letter generator , you’ll be off to a great start.

Recruiter Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

• Anytime you can show you already embody the qualities listed in the job description, do so! Then, quantify them with examples and metrics to provide credibility in your recruiter cover letter.
•  Dig through the  recruiter job description  and company website for flecks of gold that align with your own experiences, such as a program you’re great with, a soft skill you naturally exemplify, or a goal similar to one you’ve previously met.

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Entry-Level Recruiter Cover Letter Example

• Capture that experience like Lila does—detail what skills you applied (in this case, data analysis and reporting), tools you employed (cue Tableau), and the accomplishments and lessons you gathered along the way.

HR Recruiter Cover Letter Example

• Dedicate a line or two of your HR recruiter cover letter’s experience sections to how you used those software programs to effect improvement in the recruitment phases across different workplaces in your career journey. An example could be how Hugo shaves off 32% of onboarding time using DocuSign.

Technical Recruiter Cover Letter Example

• Mind the job description’s tone and mirror it while you present your overlapping personal traits and qualifying abilities. It’s not just about the job—it’s also about the interpersonal workplace dynamic.
• If you’re applying as a technical recruiter, researching the company and studying the job ad is imperative. Your selling points lie in your alignment with industry specifics.

Senior Recruiter Cover Letter Example

• This letter establishes personal connections before presenting the hard qualifications necessary to land a senior role. There’s much to condense, so choose your words wisely!
• Picking which details to include in your senior recruiter cover letter can be intimidating since your professional history is undoubtedly extensive. The key is to research the company and examine the job description for specific needs you can fulfill.    

Is Your Recruiter Resume Ready to Wow?

As a recruiter, you know your resume is the most important document in your job application. Follow our  resume tips  and start building yours now with this easy, breezy interactive resume that you can edit. 

or download as PDF

Beat the Competition with Your Recruiter Cover Letter

Now that you’ve looked at three recruiter cover letter samples, let’s get into some of the broader themes that make them great: Customize your cover letter to the particular job and company, go in-depth with your biggest couple of achievements, and polish your tone.

Step 1: Knowledge is power

Oh, how many generic letters get tossed aside with a sigh. But you want yours to dazzle, and the quickest means to that end is tailoring your cover letter to the  recruiter job listing . Your cover letter shouldn’t read like it could apply to any recruiter position: You want the company to know that you want to work for  them .

A great start is taking some notes while combing through the job description. Jot down anything you find that makes you think, “That’s me!” so that you’ll have a handy list to refer to once you start writing your first draft. Look for specific needs you can fill. Also, research the company—especially its mission statement—so you can show you’re a great fit in that area.

Step 2: Leverage your success

Many people jump into writing their cover letters, only to wind up repeating what they’ve written in their resume—but your potential employer has already skimmed it in bullet-point form.

Instead of repeating your resume’s bullet points, go beyond them to explain why they matter. For good measure, revisit Step 1 to pick the accomplishments most relevant to where you’re applying.

Your recruiter cover letter should explain how one or two accomplishments benefitted your previous company.

• Your resume might mention that you onboarded 5 employees—but how did that increase revenue? 
• Did your work impact retention rates, showing that you improved the work environment? 
• Did you lead an impressive workplace strategy overhaul that left employees quantifiably happier in their positions?

Make sure you shine a spotlight on these sorts of accomplishments!

Step 3: Presentation is key

Imagine you’re conducting an interview with someone to help place them in a job role, and they have good experience and qualifications—but when they talk about themselves, they sound like they don’t even care.

What you say is important, but  so is  how  you say it . The tone and overall message of your recruiter cover letter are well worth the time it takes to refine them.

Not to sound like a broken record—but, once again, referring to the company website and job description will help you. Does the company come across as corporate and formal? Or is it more laid-back, emphasizing employee familiarity and a creative work environment? Company culture is your key to nailing the right tone.

What you say is important, but  so is  how  you say it .

Ensure your overall message is ideal, too—even if that means switching out an accomplishment that isn’t as relevant as you first thought. Your letter should be no more than a page and should send the message that you already know the company’s job role and exactly how you’ll fit in. Don’t skimp on proofreading, editing, revising, and rewriting to get this right.

A Simple Outline for Your Recruiter Cover Letter

It’s time for you to take a crack at writing your recruiter cover letter, so keep those last three tips in mind as you think about each section. You may or may not have found a  resume outline  helpful, but chances are, a cover letter outline will really help yours take shape. 

How to start a recruiter cover letter

Your contact info:  Include your name, address, phone number, and email address (along with your LinkedIn or other professional social media) if you’re using a cover letter template.

• Formatting : Leave your name out of your address if you’re using a block format.

190 Fictional Court Wilson, NC 27893 (123) 456-7890

Date:  This should reflect the exact submission date of your application materials.

February 3, 2023

• Formatting : The date should reflect the submission date of your application materials.

Inside address:  The inside address is just the address where you’re sending your cover letter! Make sure you research and use the person’s real name and company role, shunning generic phrases like “Dear Sir or Madam.”

Eloise Kemper Electronic Arts Hiring Manager 209 Redwood Shores Parkway  Redwood City, CA 94065

• Formatting : Each part of the address should be on a fresh line. Double-space between the inside address and greeting—it looks much nicer!

Greeting:  Your greeting, or salutation, is crucial in making the right first impression. Always   do your homework and find out the name of the person you’re writing to (hint: LinkedIn will help ya!).

Dear Ms. Irwin, Dear Ms. Kemper:

• Formatting : Colons are more formal, so you’ll usually default to these. However, if the company culture is more friendly and casual, you can use a comma to reflect that.

How to write your recruiter cover letter

Body:  Your cover letter’s body should include 3-4 paragraphs that show your interest in the recruiter position, your credentials that make you the ideal hire, and your excitement for future contact.

• Formatting : Keep text single-spaced within body text but double-spaced between paragraphs.

Opening paragraph:  Many cover letters run together with nothing that makes them stand out. Make sure yours isn’t one of them by putting in the effort to make it unique to the job position and company!

I love video games. Especially arena games. And I’ve worked as a recruiter for other companies before, so I’d fit in well with you guys.

Why It’s Bad:  While leading with a personal connection is good, this applicant over-stresses the gamer aspect at the expense of their qualifications—where are those? Also, the company culture is laid-back, but this tone takes informality too far.

With 6 years of well-rounded experience as a recruiter—and gamer—plus a background of rapid growth fueled by my finance degree and knack for managing high-volume interview funnels, I would love to use my overarching communication and strategy skills as your senior recruiter to set the roadmap for successful, inclusive hiring. I pride myself on being inquisitive and would love to help Electronic Arts by recruiting top talent to provide games, online services, and worlds with infinite possibilities. 

Why It’s Good:  This applicant has a lot of info to cover in a limited space for a senior role! They make a quick mention of their gaming connection and then move on to the skills that qualify them for the job, wrapping up with a direct reference to the company’s mission statement. Perfect! 

Paragraphs 2-3:  Now’s the time to show that your opening paragraph wasn’t full of empty claims! Use this space to provide examples of your best accomplishments, keeping each section focused on a single achievement.

You don’t have much room, so stick to that one time you drastically improved time-to-hire or that prestigious strategy overhaul you led multiple departments through.

While documenting employee data and feedback, I couldn’t shake the feeling that there was room for improvement. So, I researched and fine-tuned a new employee benefits package that improved current employees’ satisfaction by 8%—and then I pushed things further by creating and streamlining data management plans inspired by my educational background. These infrastructures optimized employees’ processes and boosted satisfaction rates by 14%. 

Why It’s Good:  Taking the opportunity to demonstrate growth within your career is smart! This one’s a winner for highlighting various skills and two metrics that come together to further the same core goal, maintaining the paragraph’s focus while demonstrating ambition and versatility.

Closing paragraph:  It’s time for your grand finale! Summarize how your qualifications and values align with the needs specified in the job listing and the company’s vision statement. Finally, provide a call to action that blends seamlessly with the rest of your paragraph and invites further communication.

Can’t wait to work for your company. Helping people find their ideal jobs sounds good, and I’m qualified to help them navigate. Contact me for more info if needed.

Why It’s Bad:  The choppy sentence structure is informal, abrupt, and disinterested. We also see a lack of detail and an indifferent call to action.

I care about clients’ well-being and have the self-motivated management and interpersonal skills to make it count. I would love to use this people-focused outlook to proactively reach clients who view me as the long-term solution as they let me know what they’ll need next. I’d love to meet soon to share more about how my ability to juggle performance objectives and hiring needs can empower TalentCare’s teams—and clients. 

Why It’s Good:  The enthusiasm here is genuine. This applicant feels passionate about the recruiter job role and is eager to use their position to help others, which the company values. Additionally, the references to the job description’s wording and the warm call to action reinforce compatibility.

How to end a recruiter cover letter

Signature:  If you didn’t thank the reader for their time in your closing paragraph, then there’s no time like the present! Once you say “thank you,” sign off with your real name.

Thank you so much for your time and consideration, 

Tomas Zepeda

• Formatting :  If you’re presenting hard copies of your recruiter cover letter, quadruple space in order to sign your name by hand in blue/black ink.

Enclosure(s):  This part of your cover letter is important since it signals that there’s more to your application package! For example, a recruiter would include their job resume and any needed certifications.

Enclosures: Resume Application IPMA-CP certificate 

• Formatting : Make sure you use the proper singular or plural form of “enclosure,” depending on how many items you’re enclosing.

Secure Your Next Recruiter Role with a Resume That Wins

You’re so close—congratulations on investing in your cover letter! But before you call it a day, it’s essential to take this opportunity to write or  review your resume  and cover letter to ensure that your entire application package is thoughtfully put together, polished, and impressive.

Pro tip: It’s actually easier to write your cover letter once you’ve completed (or at least drafted) your resume! When you  build your resume , you get to see all your bullet-point accomplishments laid out in one place so that you can pick out the finest achievements to address in more depth.

And don’t worry if you’re not sure where to start. We have a treasure trove of versatile  resume templates  you can use to start writing your own, including this one here. 

Technical Recruiter Resume

Need a resume to pair with your technical recruiter cover letter?

We want to make it as easy as possible for you to get your next recruiting role as you use our resources and tools. We’re rooting for you every step of the way, so you can get to finding and retaining the best talent at your next dream job.

While what you write in your cover letter should be customized for each job, using a template can be extremely helpful to speed up the process and present a consistent, professional look for each one. Think about how you were probably impressed when prospective employees you were recruiting handed in cover letters that were well laid out. It’ll help you stand out to hiring managers and show you know how to approach hiring when making those key decisions yourself.

Standing out as a recruiter can feel like a tough task. After all, the other applicants are also very knowledgeable in the hiring process, just like you are. A great way to stand out is by using key metrics from your achievements and being very specific to the needs of each role you apply to. For instance, if the company wants to reduce turnover after hirings, you could explain how improving recruiter job descriptions in your last position helped boost candidate satisfaction rates post-hiring by 58%.

Your cover letter shouldn’t be longer than one page. Think about how many applicants you’ve generated during recruiting. It can be tough to manage all the information about each candidate, so concisely focusing on key abilities like social media recruiting and job boards will help those primary skills grab attention.

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How to Write an Effective Recruiter Cover Letter and Resume

Without recruiters, companies would have no employees. As the person responsible for much of the hiring process, a recruiter is an important employee, so companies must ensure they choose the right person for this integral role. To have a fighting chance as a prospective recruiter, you’ll need a glowing recruiter cover letter, alongside an effective recruiter resume.

Recruiters are responsible for finding applicants to fill open roles and then screening the applicants. Their role also includes advertising open roles, reviewing cover letters and resumes, and interviewing applicants. Recruiters also work with hiring managers to get the best fit for a role.

Find your bootcamp match

If you want to prove you’re a qualified candidate, you need to create an excellent resume and an amazing cover letter. After all, you’ll be reviewing others’ resumes, so you’ll need to prove that you know what makes a resume shine. This guide will highlight how to write an effective recruiter cover letter and resume.

Recruiter Cover Letter Guide

For a cover letter to stand out, it needs to contain several elements, such as a proper header, a greeting, an introduction, and your qualifications. A cover letter must be tailored to the job requirements while summarizing the contents of your resume.

Why Does Your Recruiter Cover Letter Matter?

A recruiter cover letter matters because it lets you succinctly sell your skills to the hiring manager. According to the Bureau of Labor Statistics (BLS), the number of recruiters in the US is expected to rise 10 percent by 2030 , meaning that hundreds of thousands of US citizens want to become recruiters. 

Plus, it’s no surprise that recruitment is a competitive field, thanks to the median pay of $63,490 per year. So, what makes you a better option for this high-value role? Your cover letter narrates why the hiring manager should choose you over other applicants. 

Aside from selling your skills, the cover letter eases the job of the hiring manager, since they can skim through to determine if your resume should get a closer look. Hiring managers see hundreds of cover letters and an effective cover letter will catch their attention. When a cover letter is customized, it also shows them that you value their time and the job you’re applying for. 

Essential Components of Your Recruiter Cover Letter

An effective recruiter cover letter needs to follow the right structure. As a potential recruiter, you should follow this structure because it shows you will be a good candidate for the job. It also shows that you will know what to look out for when you are hired. Adding the essential components will give your cover letter the structure it needs to draw the hiring manager’s eye.

• Contact information. A cover letter must have correct and current contact information so that the hiring manager can contact you. This section usually contains your name, phone number, address, and email address. Also, ensure that your email address is professional and not the one you created as a 13-year-old.
• Greeting. This cover letter section involves greeting the hiring manager and introducing yourself. If possible, use the name of the hiring manager to personalize your cover letter and show your attention to detail. To find the hiring manager’s name, check the job description or the company website.
• Introduction. This section gives the human resource manager basic details about you and why you are a good fit for the job. It helps to add the recruiter job title in this section as well as an overview of why you would thrive in this role. You can add how you found out about the vacancy or add the name of the person who referred you. 
• Qualifications. This section contains your qualifications and work history. The hiring manager is searching for the ideal applicant and will examine this section to determine if you will be a good fit for their team. This part needs to offer more details about what you added to your resume. 
• Call to action. This final section summarizes your interest in the role and encourages the hiring manager to contact you with information for the next stage. The section also summarizes how you can benefit the company and expresses your availability for an interview at their earliest convenience.

5 Tips for Writing a Strong Recruiter Cover Letter

The cardinal rule for creating a good recruiter cover letter is customization. This shows the employer that you have the skills they are looking for, and that you are committed to obtaining this particular role within their company. This section details other important rules you should abide by when creating a strong recruiter cover letter.

• Craft a targeted cover letter. It helps to create a targeted cover letter that is customized to match the needs of the employer. Before starting, compare the job advertisement to the cover letter and make sure to use the skills listed on the ad. The main focus should be your abilities and skills. These factors determine how suitable you are for the role.
• Edit. Editing is essential when creating a strong recruiter cover letter. Errors should be removed because they can make the document appear rushed and sloppy, harming your chances of getting called back. A hiring manager may assume that you are not serious about the job because you couldn’t take time to proofread your cover letter.
• Keep it short. Hiring managers are often swamped with large pools of applicants. It helps to keep the letter concise. For a strong cover letter, do not write more than one page. Use each line to bring out strong points on why you should be hired and avoid waffling. Explain why you are excited about the role. 
• Highlight experiences. The experience and skill sections are important while writing a cover letter. Skipping this section or omitting important experiences is a sign of a bad cover letter. Since you can’t write about every experience, stick to the most recent ones that relate to the job you are applying for. The same guidelines apply to adding skills.
• Use proper greetings. Don’t just add a generic salutation like “dear hiring manager” or “to whom it may concern.” Instead, learn the name of the hiring manager or recruiter to make it more personal. This shows that you are conscientious and willing to work hard if you get the job. It also shows that you are excited about the role. 

Recruiter Cover Letter Example

A recruiter cover letter needs to be perfect because the recruiter role is important in every organization. Your cover letter needs to prove that you are prudent, hardworking, skilled, and that you pay attention to details. Essentially, it must portray you as the ideal candidate. Here is a sample cover letter to give you a better idea of how to write a cover letter .

Recruiter Cover Letter Sample

[Your name]

[Your address] 

[Your phone number]

[Your email address]

Dear [Hiring manager’s name], 

I am writing to express my strong interest in the recruiter position listed on your website for [company name]. I am confident that I am the ideal person for the role. I have five years of experience in sourcing and building teams of professionals for Big Five tech companies, such as [company name]. I also have excellent interpersonal and communication skills. 

During my five years in the field of recruitment, I have recruited over 1,000 applicants across different roles and departments. My previous role also included tracking applicant pools to find suitable candidates for roles. This experience will help me perform efficiently while recruiting and managing applicants for your company. 

In my position as a recruiter within [company name], I was responsible for the human resources, development, and operations departments. My programming knowledge made it easier to find suitable candidates for software engineering roles. I increased retention rates by 20 percent and promoted a better work environment for employees.

My years of experience, strong communication skills, and proven record of success with employee hiring and retention make me ideal for the recruiter position in your company. I have attached my resume and I am available for a virtual or in-person interview at your earliest convenience. Thank you for your time and I hope to chat soon.

Recruiter Resume Guide

An effective recruiter resume needs to highlight your educational qualifications, skills, and work experience. This helps the hiring manager to check if your qualifications are a match for the role. Writing a strong resume will make sure you don’t miss out on a job opportunity. 

Why Does Your Recruiter Resume Matter?

Your recruiter resume is an important document because hiring managers use it to screen potential employees, and screening is quick. According to Indeed, on average, employers spend six to seven seconds scanning a resume before choosing what pile it gets sent to. 

If your recruiter resume is well written and follows the right guidelines, it will be pushed to the pile that gets a second look. In some cases, applicant tracking systems are used to sort the first batch of resumes before the hiring manager takes a second look. 

It is important to create a strong resume that makes a good impression and prompts the hiring manager to give it a second look. One of the best strategies to employ is to use a template . Hiring managers often have to scan through lots of resumes to fill a single position, so they don’t have a lot of time to spend on each one. 

A good resume presents the right points in the right format to increase your chances of getting invited for an interview. The resume also gives the recruiter a good impression of you, as it answers most of the basic questions you would be asked in person.

Essential Components of Your Recruiter Resume

What should be contained in a recruiter resume? There are some basic components you must add to a recruiter resume to make it stand out. These components help to structure your resume so that the hiring manager or applicant tracking system can skim through the important parts.

"Career Karma entered my life when I needed it most and quickly helped me match with a bootcamp. Two months after graduating, I found my dream job that aligned with my values and goals in life!"

Venus, Software Engineer at Rockbot

• Header. The header section contains your contact information. If the hiring manager wants to reach you, they will use the information in the header. The header should contain your full name, mailing address, phone number, and email address. It is important to use the same contact details on your resume and cover letter.
• Resume summary. This section summarizes why you are applying for the job. It should not be more than one short paragraph. This section is used to outline your career experience if you have some experience in the field. If you don’t, then it can be swapped with a resume objective, which lists your career goals, achievements, and skills. 
• Work experience. This section is for your professional work experience. You should add any relevant experience that shows you can competently perform the job of a recruiter. However, if you’re lacking work experience, you should focus on other jobs or skills that show you can thrive as a recruiter and are passionate about the work. 
• Education. The education section covers your academic credentials. The structure in this section can be varied in some cases, but it should contain the degree, school, and graduation date. You can also add any relevant courses or programs you attended recently. It helps to only list the most recent and relevant courses and degrees.
• Skills. Another essential component of a recruiter resume is the skills section. Here, you need to list the skills that make you an excellent fit for the recruiter position. It helps to use the job ad when creating this section so you can add the specific skills employers are looking for. 

5 Tips for Writing a Strong Recruiter Resume

There are some general rules when it comes to writing solid resumes for all job applications. The most important rule is structure. Many large organizations use applicant tracking systems and an improper structure could reduce your chances of beating the system. Below are five other tips for a stronger recruiter resume.

• Customize your resume. As a hopeful recruiter, you should know the dangers of using a generic resume to apply for a job. Your resume should be tweaked and tailored to a specific job ad and not generalized. It will not have the right effect if it is missing some crucial keywords.
• Optimize for visual scanning. Hiring managers scan through each resume quickly, in search of major keywords and qualifications. This is why parts like the summary section are important. Employers can use this section to see the full summary of the resume. This helps them to determine if a resume needs to be trashed or revisited later. 
• Use bulleted power statements. Your resume needs to convey your experience concisely and effectively in a few sentences or bullet points since hiring managers are unlikely to read every single part at first glance. A strong recruiter resume will allow the hiring manager to assess the candidate within a few seconds at most.
• Resume formatting. Clear and consistent resumes stand a better chance of getting picked for an interview. Always use proper formatting and one font type. You don’t need to add any special characters or designs to make it look fancy. Reverse chronological order is used for all academic qualifications and work experience. 
• Highlight skills. The skills you gained in your previous roles need to be highlighted. However, you should ensure that the skills listed in your resume are only those required for the role. Skills complement your experience while proving that you are better suited for the job than other applicants.

Recruiter Resume Examples

A strong recruiter resume needs to highlight your strengths and skills, as well as your qualifications. If you add the essential components and follow the right structure, you will have a better chance of getting called back for an interview. Here is a good sample resume for a recruiter position.

Recruiter Resume Sample: The Work Experience Section

WORK EXPERIENCE

Recruiter Sept 2018 – Nov 2021

Idol Recruitment Services 

• Managed 10 main company accounts, recruited over 50 contracted and permanent employees monthly. 
• Delivered seamless support and recruiting expertise to diverse and high-industry clients in sourcing top talent. 
• Increased hiring through recruitment and networking activities.
• Lead full recruitment life cycle including sourcing, recruitment, negotiation, and onboarding.

Recruiter Intern Jan 2018 – August 2018

• Successfully filled more than 100 permanent positions and 60 contract positions for important clients.
• Increased candidate pipeline using recruitment resources such as ATS, social media, and referrals.
• Drove profitability in targeted accounts in the company’s portfolio.
• Lead high-volume recruitment exercises across three states to source for potential candidates.

Strong references are available upon request.

Sample Recruiter Resume Template

[Telephone number]

[Email address]

[The objective highlights why you should be hired over others for the job. It also emphasizes your top skills, experiences, and qualities.]

[This section includes your recent degrees and certifications.]

Work Experience

[Here, you should add your work history. If you have an extensive work history, then focus on your recent jobs only.]

[This section covers your skills and proficiencies.]

Recruiter Resume Template Resources

• Zety . This platform is an excellent resource when it comes to templates. Zety offers customizable templates for different experience levels. Users can edit the templates to build their own resumes. 
• Indeed . Indeed does not only post job vacancies, but it also offers resume and cover letter templates for different fields and industries. You can choose a template that fits your needs and customize it.
• EnhanCV . This site offers resume templates and allows you to easily build your resume from scratch. 

Importance of a Recruiter Cover Letter and Resume

A recruiter cover letter summarizes the contents of your resume, and your resume details your qualifications and experience. Both documents work together to convince the employer that you are an excellent fit for the role. This is why they must highlight the necessary skills, history, and experience. 

Recruiter Cover Letter and Resume FAQ

A modern resume does not have fancy colors and fonts. Rather, it is a uniform document including several main components such as the header, summary, experience, education, and skills sections. While some parts can be tweaked to suit different job roles, it helps to maintain the structure of the modern resume.

A cover letter is important because it introduces your resume and answers some questions the recruiter may have about you. Cover letters also summarize your resume in more succinct words to catch the hiring manager’s attention and convince a potential employer that you’re passionate about the job.

A strong recruiter cover letter must contain contact information, a salutation, introduction, qualifications, and a call to action. All these elements form the structure of the cover letter. They also make it easier for the hiring manager to scan the document.

A recruiter resume must contain a header that contains the contact information of the applicant, a resume summary, work experience, education, and skills. These sections are the most important parts of a recruiter resume. The resume should also contain references or a willingness to provide references upon request.

About us: Career Karma is a platform designed to help job seekers find, research, and connect with job training programs to advance their careers. Learn about the CK publication .

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Recruiter Cover Letter Samples & Examples That Worked in 2024

How to build a compelling recruiter cover letter in 5 easy steps

While small businesses can handle hiring on their own, larger companies rely on the skills of professional recruiters to find the best available talent to join their teams. To earn a job as a recruiter, you need a cover letter that highlights your best abilities and accomplishments, as well as your dedication to the position.

In this guide, we will teach you 5 easy steps for writing a recruiter cover letter. Keep reading to learn all about how to:

• Create your recruiter cover letter header & headline
• Personalize the content & greeting of your recruiter cover letter
• Construct a compelling recruiter cover letter introduction
• Describe your best skills & accomplishments as a recruiter
• Write a strong conclusion for your recruiter cover letter

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

1. Create a proper recruiter cover letter header & headline

To begin, the very first step to writing a cover letter as a recruiter is to write a well-formatted header and headline.

A cover letter header comes first, containing all the need-to-know information about the applicant and the employer. This information should include:

• Your name and professional title
• Your professional contact information
• The name of the company & department you are applying to
• The address of the company

Ensuring your header is nicely organized helps to give your cover letter greater structure and visual appeal, so pay attention to how you list this information and make sure it is orderly.

Here is an example of a well-formatted recruiter header

Jack King , Professional Recruiter (123) 456-7890 | [email protected] | linkedin.com/in/jack-king

To: Tech Gods United HR & Recruitment Department 1234 Street Address Philadelphia, PA, 19019

After you have crafted your recruiter header, the next step is to write an engaging cover letter headline that attracts the attention of employers.

To write this headline as a recruiter, you should always use a keyword related to the position, an eye-catching number or trigger word, a powerful adjective or verb, and a promise.

Here is an example of an effective recruiter headline, followed by a brief explanation of its key components

Looking for a Recruiter with a High Onboarding Success Rate? Here’s Why I am Perfect for this Role

Trigger Word/Number : Looking for, Here’s Why Keyword: Recruiter, Onboarding Success Rate Adjective/Verb: High, Perfect Promise: for this Role – this part of the headline indicates to the employer that you will specifically explain why your skills are a good match for their current opening.

2. Personalize the content & greeting of your recruiter cover letter

Before you begin writing the introduction and body paragraphs of your cover letter , it is crucial to have the proper information handy to personalize the letter for a specific job.

Personalization is the process of tailoring a cover letter using precise details about a company gained from thorough research. By doing so, you not only show the employer your excellent attention to detail but also a high level of effort within your job application.

When researching a company, look for key details such as:

• What the company’s stated goals and values are – look specifically for what kind of language they use and find ways to incorporate this language into your cover letter.
• What projects or major clients the company is currently involved with – use these details to explain how your skills and experience can benefit the company’s ongoing business affairs.
• The exact person at the company who will review your letter – you will use this information to create a personalized greeting that addresses this person by name.

Here are 3 examples of personalized recruiter cover letter greetings

Dear Ms. Mary Green,

• Dear Recruitment Manager Mary Green,
• Dear Ms. Mary Green & the Recruitment Team,

Pro Tip: Always double-check that you are using the correct honorific (Mr., Ms., Mrs., Dr., etc.) for a person before submitting your cover letter. Never blindly guess – if you are unsure, remove the honorific entirely.

Find out your resume score!

3. Construct a compelling recruiter cover letter introduction

Now that you know how to personalize and tailor your cover letter for the job at hand, it’s finally time to begin writing the body content – starting with your introduction .

A strong recruiter cover letter introduction will be compelling, including details such as:

• An overview of your professional history (years of experience, specializations, etc.)
• A brief explanation of why you are applying for the position
• A mutual acquaintance (when possible) – including mutual acquaintances helps you build initial rapport and credibility with an employer

Pro Tip: Having mutual acquaintances with a company you are interested in is not the most common scenario. However, you can take matters into your own hands by using a professional platform like LinkedIn to grow your network and connect with current employees and associates of companies that interest you.

Here is an example of a compelling introduction from a recruiter’s cover letter

I am a professional recruiter with more than 6 years of experience working in corporate consulting firms. Recently, I had the pleasure of meeting your company’s Head of HR, John Doe, at a business conference. Mr. Doe reviewed my resume and strongly recommended I apply for this position – and after speaking with him more about your company’s values and goals – I have determined I am the ideal candidate for this job.

4. Describe your best skills & accomplishments as a recruiter

With your introduction in place, it’s time to write the body paragraphs. Ideally, a recruiter’s cover letter should contain between 2 to 4 body paragraphs that offer key insights into your best professional attributes, including:

• What key skills and competencies do you possess
• What relevant accomplishments make you stand out as an applicant
• How do you plan to apply your skills and experience in the role
• What value can you contribute to the company

As you write this information, make sure the details about your skills and accomplishments are as specific and quantifiable as possible. This will make your cover letter more impactful for the employer by showcasing the value you have to offer.

Here are 6 examples of recruiter skills that are excellent to describe in a cover letter

• Creating and posting job descriptions to various platforms (Indeed, LinkedIn, etc.)
• Candidate outreach methods
• Electronic file management
• Onboarding procedures (interviewing, hiring, etc.)
• Knowledge of employment laws
• Conducting job interviews

Here is an example of how to describe an accomplishment in a recruiter cover letter

As a recruiter for [Former Employer], I helped raise the onboarding success rate by more than 20% by introducing new hiring marketing materials and a streamlined recruitment process. This process included the use of a new digital platform designed for recruitment, which I played a vital role in sourcing and implementing.

5. Write a strong conclusion for your recruiter cover letter

Finish off your recruiter cover letter strong with a well-written closing statement. Your cover letter conclusion should include:

• An enthusiastic sentence saying you are looking forward to hearing from them
• An additional sentence stating you will follow up, including how you will contact them or how they can contact you
• A formal sign-off

Here is an example of a strong closing statement from a recruiter’s cover letter

I am greatly excited by the prospect of working for your excellent company and hope to hear from you within a week to further discuss this opportunity. I am available to meet or speak directly any weekday between the hours of 8 a.m. to 6 p.m. If I have not heard back by next Wednesday, I will reach out to check on my application’s status. The best way to reach me is at (123) 456-7890.

With Appreciation,

[Applicant Name]

If you have ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two .

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

All human resources cover letter examples

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All recruiter cover letter examples

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Real Recruiter Cover Letter Example

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Recruiter cover letter sample for you to use for inspiration or as a starting base.

When you’re a recruiter applying for a new job it’s different than if you’re in any other field. You know how to write a cover letter , you also know how to craft a resume that stands out . But that’s not enough. When you’re applying for a recruiter position you also have to show potential employers that you’re well aware of the recruiting process.

How ATS systems work? What makes a resume stand out? How do I structure a cover letter? – All questions that as a recruiter you should be well aware of.

In this quick guide you’ll learn:

• What to include in a cover letter in 2022 that will make you stand out from the clogged folder of applications currently sitting on the desktop of the recruiters laptop.
• Quick tips for submitting a job application in 2022 (although we’re pretty sure you’ve got this already figured out) .

And finally, we also have a recruiter cover letter examples from a real-life person who’s applied for a recruiter position.

Quick tips to make sure your cover letter is good:

• First off, a cover letter should build upon the information in your resume, rather than just repeat it.
• Second, make sure that the tone of voice you use matches the company culture.
• And third, try to convey your enthusiasm for the position and the field. This will give your text a personal touch.

But how can you make your cover letter grab every hiring manager's attention? Let’s see…

Choosea salutation and an introduction that fits the company you’re applying for.

Choosing the right salutation might be tough – we get it. After all, you don’t want to sound way too formal or too friendly.

There are some things that should definitely be taken into consideration when it comes to addressing your cover letter. First and foremost comes the recruiter’s name.

Even if you don’t know who the person reading your cover letter might be, try to find out. Check company websites or social media profiles or even media articles.

If this doesn’t help, you can go for traditional gender-neutral salutations that don’t require knowing the hiring manager’s name.

Here are some of our favorites:

• Dear Hiring Manager,
• Dear Head of [team you're applying for],
• Dear [company name] Recruiter,
• Dear Alex Johnson

You wonder what the key to good introductions is? (Moderate) Creativity!

You’ve probably read a lot of applications that have started using phrases like “I found your job advert on platform X and decided to apply”, right?

And you know they’re outdated and they definitely won't make you stand out, to say the least.

So go for something different. Begin your cover letter by sharing your excitement about the company, the position, and even the field.

Link your soft and hard skills to your achievements as a recruiter

While the resume is considered the best place to showcase your hard skills and achievements, the cover letter should tell a story and prove your enthusiasm for the field.

This is why we advise you to focus on soft skills and results. Think about all your soft skills and how they have helped you grow as a professional. Then turn this into your own very short success story.

Make sure to include some hard skills too, especially the ones listed as part of the requirements section of the job advert. This will guarantee that you pass applicant tracking systems (ATS) that screen applicant documents for keywords.

Some of the most sought after soft skills in a recruiter include the ability to solve conflicts , clear communication , ability to work on a team , and critical thinking . For a complete list of soft and hard skills visit our resume skills page.

The cover letter should include new information without repeating your whole resume. It needs to offer additional value to the recruiter.

Prove your passion about the company

Showing that you’ve researched the company and are familiar with it is a good way to prove your work-readiness.

It will also point the recruiter to the fact that your skills and qualifications will have a long-term impact on the company. Just link some of your strengths to the ways in which current or potential issues can be resolved.

Choose the right ending

The last paragraph of your cover letter should briefly sum up the whole text. This is the time to express your motivation to get to the next step of the hiring process, but also your gratitude for the reader’s time and consideration.

You can be creative or use traditional closing lines here – it all depends on your preference and the company culture.

Cover letter examples by industry

• Hr Generalist
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• Program Coordinator
• Assistant Manager
• Recruiting Coordinator
• Hr Assistant
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• Hr Business Partner

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Updated for today’s recruitment standards

Worried your cover letter design is past the expiration date? We’ll help you craft a new one that leaves an impression and beats luck.

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Senior customer support engineer.

" Enhancv gave me a sense of relief and a feeling of confidence when passing it along to a potential employer. "

Daniel Pietersen on using Enhancv

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Pair your cover letter with a resume that leaves an impression

If you want to make sure that the hiring manager will remember you, pair your cover letter with a matching resume.

Check out our Recruiter resume examples and job-winning templates for some additional inspiration.

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HR Recruiter Cover Letter Example

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Starting your HR Recruiter cover letter should involve a professional greeting and a compelling opening statement. Address the hiring manager by name if possible, as it personalizes your letter. If you don't know their name, use a professional greeting such as "Dear Hiring Manager". Your opening statement should grab the reader's attention. Highlight your enthusiasm for the role and the company, and briefly mention your most relevant qualifications or experiences. For example, "As a seasoned HR professional with over 10 years of experience in recruitment and talent management, I was thrilled to see your job posting for an HR Recruiter. I am confident that my skills and passion make me a strong candidate for this role." This approach shows that you've done your research and are genuinely interested in the position.

The best way for HR Recruiters to end a cover letter is by summarizing the key points, expressing enthusiasm for the opportunity, and providing a call to action. This could be an invitation for further discussion or a statement of intent to follow up. For example, "I am excited about the opportunity to contribute to your team and look forward to discussing my qualifications in more detail. I will follow up next week to see if we can arrange a time to speak." This approach shows initiative and interest, while also providing a clear next step. Always remember to thank the reader for their time and consideration, and end with a professional closing like "Sincerely" or "Best regards," followed by your name.

HR Recruiters typically don't write cover letters, as they are the ones reviewing them. However, if they were to write one, perhaps for a higher position within HR or another company, they should include the following: 1. Personal Information: Start with your name, address, contact number, and email address at the top of the letter. 2. Salutation: Address the letter to the hiring manager by name if possible. If not, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Briefly introduce yourself and mention the position you're applying for. You can also mention where you found the job posting. 4. Body: This is where you highlight your relevant skills, experiences, and achievements. As an HR recruiter, you might want to focus on your ability to identify and attract top talent, your knowledge of employment laws and regulations, your interpersonal skills, and any successful hiring campaigns you've been part of. Use specific examples and quantify your achievements where possible. 5. Company Knowledge: Show that you've researched the company and understand its mission and values. Explain why you're interested in working there and how you can contribute. 6. Closing: Thank the reader for their time and express your interest in discussing the position further. You can also provide any additional information they might need, such as your availability for an interview. 7. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name and signature. Remember, a cover letter should complement, not duplicate, your resume. It's your chance to tell a story about your career and show why you'd be a good fit for the position. It should be tailored to each job you apply for, highlighting the skills and experiences that are most relevant to the job description.

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Corporate recruiter cover letter.

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Cover Letter Format (w/ Examples & Free Templates)

Give someone who knows nothing about cooking the ingredients to a perfect meal and you’ll end up with a disorganized, very possibly inedible, meal. 

The same disorganized, quite possibly tasteless, fate awaits your cover letter if you don’t know how to properly format it. 

Getting the cover letter format right is the same as having those coveted cooking skills that can turn the right ingredients into a meal that leaves you wanting more.

Now, if you’re wondering whether your formatting skills are enough to impress recruiters, there’s no need to worry. 

This article is going to show you exactly how to format a cover letter the right way. 

Here’s what we’re going to cover: 

• What Should Go On a Cover Letter?
• How to Format Your Cover Letter
• (Free) Cover Letter Templates You Can Use
• How to Format Your Cover Letter When Sending It Via Email

The Best Cover Letter Format - What Goes on a Cover Letter

Your cover letter’s format is both how your cover letter looks and how it’s structured. 

So, cover letter formatting includes everything from page margins, spacing, and font size to how long your cover letter should be, how many paragraphs it should have, and what each paragraph should contain. 

Pretty substantial, if you ask us - which is exactly why we’ll go over these elements one by one. Before we do, however, let’s first get the essentials out of the way. 

What exactly goes into a cover letter? The short answer is as follows:  

• A header , which contains your contact information and the employer’s or recruiter’s contact information.
• A greeting to the recruiter and the opening paragraph , which you want to use to grab the reader’s attention.
• The body of your cover letter , which is between 1-3 paragraphs.
• A closing paragraph , which usually contains a call to action.
• A formal salutation .

And here’s what that looks like in practice: 

A Look into Your Cover Letter Format, by Section

In theory, all these rules are pretty straightforward...

But if you’ve ever written a cover letter before, you’ll probably agree with us that actually writing one ain’t all that simple.

In this section, we’ll take you through the entire process of creating a cover letter, section by section!

Starting with:

#1. Header 

Your cover letter’s header should contain your contact info, the date, and the hiring manager’s or employer’s contact info. 

If you’re wondering which contact information you should include and which you should leave out, here are the essentials: 

• Full name and professional title (where applicable) 
• Phone number
• Name and professional title of the hiring manager
• Name of the company you’re applying to 
• Company address 

Here’s a visual representation of this: 

If you want to know more about header formatting, such as what you can optionally include and what you should definitely leave out, head over to our guide on how to start a cover letter . 

#2. Greeting 

After listing your contact information, it’s time to address the cover letter . 

First things first: the impersonal and overly popular “To Whom It May Concern” and “Dear Sir/Madam” are yesterday’s news. They’re impersonal and just about every other applicant uses them. 

And you want your cover letter to stand out, right?

So, greet the hiring manager directly, instead. For example: 

Dear Mr. Brown, Dear Mrs. Waldorf,

If, however, you are unsure about their title, gender, marital status, or pronouns, use their entire name to avoid any mistakes, such as: 

Dear Alex Brown, Dear Blair Waldorf,

Alternatively, the recruiter may hold a title, such as Doctor, Professor, or sergeant, or you might be addressing a letter without a contact person. 

In such cases, here are some do-s and don’t-s to keep in mind: 

Dear John Doe, Dear Mr./Mrs. Doe, Dear Dr. Leonard, Dear Rev. Owen, Dear Marketing Hiring Team, Dear Director of Marketing,

To Whom It May Concern, What’s Up Hiring Team, Dear Sir/Madam, Hey John, Hi there Hiring Team,

#3. Opening Paragraph 

The opening paragraph of your cover letter is where the recruiter first gets to really hear your voice. As such, you’ve got to make it count and grab their attention before they move on to the next applicant.  

And how exactly do you do that? Well, for starters, avoid being generic. You don’t want your opening paragraph to sound as if you’re applying to dozens of jobs with the same letter.

Instead, you want your opening paragraph to mention:

• Your name, profession, and years of experience.
• 1-2 of your top achievements (to help you stand out).
• The name of the firm and position you’re applying for.

Here’s what this would look like in a cover letter:

My name is Ellen and I’d like to join Company X as a marketing expert. I believe that my 5+ years of experience as a marketing specialist, as well as my skills in PPC management and copywriting, will help me drive new users to your platform Additionally, I believe that my past experience in the financial industry will help me excel at the role.

Struggling with writing your own cover letter introduction? Check out our guide on how to start a cover letter effectively! 

#4. Cover Letter Body 

The body of your cover letter usually consists of 1-3 paragraphs and is where you convince the recruiter that you're the right person for the job.

We have a few pointers to help you do that:

• Don’t just rehash your CV. The recruiter already read it. Instead, use your cover letter to elaborate on your achievements and back them up with even more evidence. 
• Understand the job requirements. Check the requirements for the position in the job listing, see how you can match them with your strengths and qualifications, and use the body of your cover letter to show you’re a good fit for the job. 
• Research the company. Also important is to show that you match the company’s culture. Read up about the company you’re applying for and learn what’s their product/service, what are they known for, what kind of culture they have, and so on. Then, in your cover letter, mention a bit about the company’s culture and talk about how you’re a good fit.

And here’s hows the body of your cover letter would look like in practice: 

In my previous role as a Marketing Expert, I also handled the company’s Digital Marketing. During the course of one year, I managed the company’s monthly Facebook ad budget, which amounted to $20,000+ and the process of ad creation and management end-to-end. The process involved creating ad copies, images, picking out the targeting, running optimization trials, and so on. 

In addition to Facebook advertising, I am also knowledgeable in other Pay Per Click channels, such as: 

I actually learned a lot about PPC management basics from your company YouTube channel, and really admire how you guys manage your ad accounts. Since I’m already familiar with how Company X handles ads, I believe that I’d be able to really excel at the role.

#5. Closing Paragraph (And a Call to Action) 

Now, how you end a cover letter is just as important as how you start it. 

As you wrap up your cover letter, it’s important to do the following:

• Mention anything that you couldn’t in the previous paragraphs . If you have anything left to say, mention it here. 
• Thank the hiring manager for their time . Good manners go a long way. 
• Finish the cover letter with a call to action . Your cover letter’s last sentence should be a call to action, such as asking the hiring manager to take some sort of action. 

Here’s an example of that: 

In conclusion, thank you for considering my application. I hope I have the chance to help your company take its marketing initiatives to the next level. It would be great to discuss how my experience so far can make that a reality. 

As for your formal salutation, you can use any of the following “tried and tested” greetings: 

• Best Regards,
• Kind Regards,

Cover Letter Format Guide 

We went over what goes in your cover letter section by section. However, how your cover letter looks on the outside is just as important. 

Following some standard formatting tips will show the hiring manager that you took the time and put in the effort to hand in the best version of a cover letter, which is sure to help your case. 

Here are the rules that you need to follow: 

• Keep your cover letter between half and one page in length to make sure the recruiter actually reads the whole thing (if you had to read 100+ cover letters, you’d want applicants to stick to one page too). That’s between 250-400 words long . 
• Use 1 or 1.5 line spacing throughout your text , and double spacing between paragraphs. 
• Go for a simple and readable font and set your font size to 11 or 12 pts . Using custom fonts may seem like a good idea, but there’s no guarantee the hiring manager’s computer will have that specific font installed.
• Save your cover letter in PDF format to make sure the layout stays the same despite the type of software or Operating System (OS) that opens it. 

Or Choose One of Our Cover Letter Templates 

The cover letter is an inseparable part of any application package. As such, you want your cover letter format to be as impeccable as possible. 

And while the formatting rules we’ve listed above aren’t complicated to follow, you’d rather not take any risks with your cover letter format.  

Want to make sure that your cover letter format is impeccable?

Just use a cover letter template!

The format is done for you - all you have to do is fill in the contents. 

Our cover letter templates are well-designed and guaranteed to leave a good impression on the recruiter!

On top of that, all of our templates come with a matching resume template , ensuring that your job application stands out from the rest.

Sending Your Cover Letter Via Email? Here’s How To Do It! 

It’s safe to assume that nowadays, most cover letters are sent via email. That means that you’re probably submitting your email in one of two ways: 

• Sending it as an email attachment.
• Uploading it to the company’s webpage.

If that’s the case, you’re good with the formatting rules listed above. 

If, however, you’re sending your cover letter in the body of the email, here’s what you need to do differently: 

• Write a professional subject line. The best and safest formula is “Name - Position you’re applying to” (e.g. “Helen Simms - Application for Marketing Expert Position”).
• Remove the header. As the hiring manager’s contact details and the date are no longer necessary, remove the header altogether and place your contact information underneath the formal salutation. 
• Look out for typos. Check your cover letter and then double-check it. Typing on a keyboard can be tricky; sometimes, a typo might just be a matter of fast typing. Avoid that by being extra careful. 

And you’re about ready to press “Send.”

Key Takeaways

Your cover letter format is a big part of the impression your job application can make. As such, it’s important to get the formatting right. 

Here are the main points this article covers to achieve that: 

• Make sure to structure your cover letter the right way. 
• Address your cover letter the right way and write an attention-grabbing opening paragraph.
• Wrap up your cover letter with a call to action. 
• Pay attention to the margins, space lining, font size, and cover letter length.
• If you’re sending your cover letter as the body of your email, make sure to tweak the formatting accordingly.  

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Are Cover Letters Necessary?

Do cover letters matter these days? It depends on who you ask.

Some recruiters love learning more about each job applicant, while others find the practice antiquated. So should you write one if it might not even be read at all?

Keep reading for advice from career coaching experts, plus:

• When you should (and shouldn't) write a cover letter
• What to do when a cover letter is "optional"
• Tips for writing an effective cover letter
• What an effective cover letter template looks like

Do I Need a Cover Letter ?

In most cases, yes—you should submit a cover letter with your resume.

While the cover letter has increasingly become a divisive topic among recruiters and job seekers , it's still often listed as a requirement on job applications .

But regardless, many recruiters still think cover letters are important.

According to a 2023 study by recruitment website Zippia , more than a fourth (26 percent) of recruiters "always read cover letters " and think they're an important component of the hiring decision. And almost half (45 percent) said that not including a cover letter could get your application rejected.

So in most cases, it's best to be cautious and include one.

In short, including a cover letter will almost never hurt your job search —but it can help.

Here's how:

• It can help you stand out from the crowd . Recruiters read through countless resumes for just one role. If you have similar qualifications as other candidates, a cover letter allows you to showcase your personality and unique skills.
• It shows you're willing to go the extra mile . Searching for a new job is already a lot of effort, so it may be difficult to rationalize writing a customized cover letter for each role. But the Zippia study found that 61 percent of hiring managers consider a customized resume (with a cover letter, portfolio link, etc.) the "number one tactic for applicants to boost their chances of getting a job."
• You can address potential biases . In a perfect world, recruiters wouldn't count you out based on things like employment gaps or " job hopping ." Career coach Marlo Lyons recommends using your cover letter to "fill in any gaps" and provide context about these types of situations so recruiters don't get the wrong impression.

When You Should Include a Cover Letter

It's ultimately up to you whether you include a cover letter.

Octavia Goredema, career coach and author of Prep, Push, Pivot , says that the decision to submit a cover letter hinges on "where you are in your career journey and your personal career goals."

In addition to when it's a required part of the job posting, here are scenarios where it's in your best interest to submit one:

• If someone referred you to the job : According to Goredema, "If you were referred to an opportunity by someone at the company or have a personal history that correlates with the role, a cover letter enables you to share that."
• If you want to add additional information : Say the job you're applying to requires candidates to live on a specific coast. If you don't currently live in the area but are willing to relocate, mention that in your cover letter so you aren't automatically rejected based on your current location.
• If you're changing careers : Goredema recommends writing one "if you're in the early stages of your career or making a professional pivot. A cover letter provides the opportunity to add additional context to the information included in your resume."
• If you don't have any previous work experience : If you're new to the workforce, you may not have any applicable previous positions to include on your resume. Use your cover letter to highlight transferrable skills and explain why you think you'd still be a good fit.

Lastly, Goredema suggests that "if this is your dream job, a cover letter provides the space for you to explain with impact and highlight what you do best."

Debra Boggs, founder and CEO of D&S Executive Career Management, adds: "As long as a cover letter is well-written and error-free, it will never hurt your chances of winning an interview."

So the more important the role is to you, the more effort you should put in.

When You Shouldn't Include a Cover Letter

There are certainly times when you should send a cover letter with your resume—but are there times when you shouldn't send one in? Here are a few instances:

• If the application platform doesn't have a space to upload one : If there isn't a space for you to attach your cover letter or other supporting documents, don't sweat it. This means that other applicants won't be able to send one either.
• If the job posting doesn't require one : If the post specifically states that you shouldn't include a cover letter, it's not a trick. The recruiter likely doesn't plan to read it, so it's best to reserve your time for other job search activities .
• If you aren't a strong writer : Lyons recommends forgoing a cover letter if you aren't a good writer and don't have anyone to help you. "The cover letter could be your first impression, and a badly written one—especially with grammatical errors—could make recruiters not want to screen you for the job."
• If you don't have time : Strapped for time? Goredema suggests "[focusing] on your resume and the application requirements versus haphazardly throwing together a few sentences just to meet an application deadline."

What To Do When a Cover Letter is 'Optional'

"Optional" cover letters can feel like a trick. You want to show the recruiter you're interested in the role, but you don't want to waste your time if it isn't necessary.

Lyons recommends skipping the optional cover letter "if your resume and LinkedIn profile are complete and no further explanation is needed."

However, it can be helpful to write one if "your resume doesn't tell the whole story about you." (Think resume gaps or career changes.)

Goredema believes it can be helpful to include a cover letter, regardless of whether it's a requirement. "Why not take the opportunity? It may help you to stand out. Going the extra mile by sending a well-written, personalized cover letter can only work to your advantage versus working against you."

So it can be helpful to put in extra effort if you have more to add to your application. But you shouldn't include a subpar cover letter just for the sake of it.

7 Tips for Writing an Effective Cover Letter

Regardless of your feelings toward the now-controversial cover letter, you'll likely find yourself writing one for at least some of the jobs you apply to.

Here's how to draft one that actually grabs a recruiter's attention:

1. Keep Things Short

Lyons suggests writing "three to four paragraphs at most, with two to three sentences in each paragraph."

Goredema adds: "Avoid long rambling sentences and keep your letter concise to make it easy to read."

Even if a particular recruiter loves cover letters, they might sift through hundreds of applications to find the right candidates. So it's best to be brief.

2. Follow the Rules

Some recruiters will ask you to include a portfolio link, send the cover letter via email, ask you to answer specific questions, etc. Be sure to fully read the job post's requirements—you don't want to be counted out for failing to follow directions.

3. Don't Repeat Your Resume

Lyons cautions repeating information the recruiter already has access to. Instead, "Tell the story of you—something important that you did not cover on your resume and how that story connects to the current position."

Think of it as connecting the dots between your experience, skills and capabilities. Explain why you'd be a good fit for the role rather than repeating the skills section of your resume .

4. Use Active Voice and Action Verbs

With active voice, the subject of a sentence performs the action. Passive voice puts more emphasis on the object of the sentence.

Using active voice is more direct and straightforward. Plus, it helps keep things brief.

Aim to use active voice throughout your resume and cover letter. This will help you sound clear and confident.

Here's an example of passive voice, plus how to fix it to use active voice:

• Passive voice : The treats were eaten by the dogs.
• Active voice : The dogs ate the treats.

If you struggle with writing in active voice consistently, think about the action verbs you'd use to describe your skills and experiences.

For example, instead of "I was tasked with x," you could say, "I managed x."

5. Be Specific

Include specific examples (i.e., instead of "I'm a team player," allude to a situation where you were a team player). If you've ever taken a writing course, you've probably heard the advice "show don't tell." The same advice applies to your resume and cover letter.

You could say "I have marketing experience," but what does that communicate to the reader? Not much.

Be specific about your experience and accomplishments. Instead, say "I led a marketing campaign that increased quarterly newsletter sign-ups by 40%."

6. Proofread

Check your cover letter for grammar and spelling mistakes before submitting it to avoid a professional faux pas.

Use spellcheck or an external app like Grammarly, which is also compatible with web browsers.

7. Customize It

At best, a generic cover letter is boring or a little awkward. At worst, it can be unprofessional if what you wrote about has nothing to do with the job you're applying for.

Think about it this way: your cover letter might be the deciding factor between you and another candidate with the same skills and experience. So you want to grab the recruiter's attention.

You don't need to spend tons of time rewriting your cover letter for every job application, though. Here are a few things you can do to stand out:

• Address the hiring manager or recruiter by name (you can sometimes find this information on the LinkedIn job post)
• Include the company name and job title
• Mention what you like about the specific company and its culture
• Detail skills and experience specifically mentioned on the job post

Boggs advises to "create a template that you can easily customize to include the relevant skills and experience for each job and employer."

Read on for inspiration for your own template.

Cover Letter Template

It can be time-consuming to write a new cover letter for every job application. Here's a template you can customize for different positions:

Dear [name of recruiter, "hiring manager"] , I saw the job posting for [exact title of role] and am excited about the opportunity. [1-2 sentences detailing why you're interested in the role/company.] In my previous role, [brief description of your accomplishments beyond what your resume states.] I also have [1-2 sentences detailing relevant experience, including specific skills and level of proficiency.] [If applicable: include a short paragraph with a link to your portfolio or any other relevant links.] Thank you for your time—if you'd like to schedule an interview, please feel free to contact me [brief description of the best time and method for contact.] Sincerely, [Your Name] [Phone Number] [Email]

Cover Letter FAQs

Still wondering if you need a cover letter for your specific situation? Or if recruiters actually read every cover letter? Read on for answers.

Do I Need a Cover Letter for a Part-Time Job?

The same advice applies to part-time jobs—cover letters aren't always necessary, but they can help you stand out. If you're especially interested in a part-time role, it's a good idea to submit a cover letter.

Do I Need a Cover Letter for an Internship?

Many people who apply for internships don't have significant prior work experience, so a cover letter is especially helpful here.

Instead of previous jobs, you can talk about:

• Your education
• Extra-curricular activities
• Transferrable skills
• Volunteer experience

You can include similar points if you're looking for an entry-level job and don't have prior work experience.

Can I Use AI To Write a Cover Letter?

Proceed with caution when using ChatGPT or a similar tool to write content for you. Employers may be using AI content detectors to identify which candidates used a shortcut.

AI programs like ChatGPT create content based on their existing libraries, so content is never really "new." Meaning it's impossible to tell if you're accidentally plagiarizing someone unless you heavily edit the chatbot's answers.

Goredema points out a potential pitfall in relying too heavily on AI: "If your goal is to get an interview, you don't want there to be a huge gap between how you communicate on paper versus how you communicate in person ."

Here are a few ways you can use AI to add to the writing process :

• Checking for active voice
• Adding action verbs
• Creating a rough draft
• Checking your writing tone

Do Recruiters Actually Read Your Cover Letter?

The big question—is the effort behind your cover letter worth it? Again, there's no perfect answer.

The most important thing is to ensure hiring managers have all the information they need to fairly consider you for a position.

Boggs cautions: "Remember, not all recruiters and hiring managers read cover letters, so

make sure to include all your relevant qualifications and accomplishments

in your resume as well, so these details don't get missed."

But there are other creative ways to stand out apart from a cover letter.

According to Goredema, "The general feedback I hear from the recruiters I work with is that a resume accompanied by their LinkedIn profile supersedes a cover letter because they will tell a recruiter at first glance what they need to know about a candidate."

So, are cover letters really necessary these days?

Lyons says that recruiters primarily care about two things:

• "Does an applicant have the skills and capabilities to do the job?"
• "Will the applicant fit the culture of the team and the company?"

Cover letters can help you stand out among a sea of applicants or explain difficult job situations—so in most cases, it's helpful to include one with your resume.

But whether you decide to send a cover letter with your resume or not, be sure the recruiter has all the information they need to be confident about you and your experience.

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