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Legal Templates

Home Real Estate Lease Agreement

Rental and Lease Agreement Templates

Use our Lease Agreement to rent out your residential property.

Updated January 24, 2024 Written by Jana Freer | Reviewed by Susan Chai, Esq.

A lease agreement (or rental agreement) is a document that explains the terms under which a tenant rents a residential or commercial property from a landlord.

Lease agreements are legally binding contracts that explain the obligations and rights of the tenant and landlord. Even if you’re renting out a room in your house to a friend or family member, you need a lease agreement for legal protection if you encounter problems with your tenants.

• Lease Agreements - By State
• Lease Agreements - By Type

How to Lease a Residential Property [Landlord Lifecycle]

• Landlord's Access

Security Deposit

Lease terms to know, how to write (fill out) a lease/rental agreement, sample lease agreement, frequently asked questions, lease agreements – by state.

Find your state-specific residential lease agreement below.

• Connecticut
• District of Columbia
• Massachusetts
• Mississippi
• New Hampshire
• North Carolina
• North Dakota
• Pennsylvania
• Rhode Island
• South Carolina
• South Dakota
• West Virginia

Lease Agreements – By Type

Here are some free lease agreement templates by type:

Residential Lease Agreement Forms [For Landlords]

Use this template to rent out a residential property for a fixed period of typically one year.

This agreement includes the most essential and common clauses and can be used for a house, apartment, studio, condo, duplex, townhouse, basement, or mobile home.

Standard Lease Agreement

Use this template if you don’t want to commit to renting out your property for a full year or more, but still need to protect your rights. Using a monthly lease allows you (and your tenant) to be flexible.

Month-to-Month Lease Agreement

Use this template to rent out your property for a short period of time (usually between 1–31 days), most commonly as a vacation rental. A short-term rental agreement explains to guests the rules of their stay, and what they can expect when they arrive.

Short Term (Vacation) Rental

Rent-to-Own Lease Agreement

Lease Extension Agreement

Lease Renewal Agreement

Sublease agreement forms [for tenants].

Use this template to rent out a property (or just a room) when you’re already renting the property from another landlord. For example, you may want to sublet a property if you need to move out but don’t want to break your lease.

Sublease Agreement

Use this template when you’re renting out a room in your property and need to set rules and boundaries. For example, you can use this agreement to explain how you'll divide rent and utility payments, and whether your tenant can have guests visit.

Room Rental Agreement

Roommate Agreement

Commercial lease agreement forms.

Use this template if you’re renting out an office building, retail space, restaurant, industrial facility, or any property where the tenant will operate a business.

Commercial Lease Agreement

Use this template to rent out a piece of land that does not have a property on it. A land or ground lease can have multiple purposes, including agricultural, residential, and commercial.

Land Lease Agreement

Equipment Lease Agreement

Parking Space Rental Agreement

Disclosures & addendums.

Lease Agreement Addendum

Lease Agreement Amendment

Rental Inspection Checklist

Rent Receipt

Tenant Approval Letter

Tenant Rejection Letter

• Asbestos Disclosure ( Word ) – Notifty tenants of asbestos at the property (required for properties built before 1979).
• Bed Bug Addendum ( Word ) – Explain how both parties should act in case of a bedbug infestation.
• Carbon Monoxide and Smoke Detector Addendum ( Word )– State whether the landlord will provide carbon monoxide/smoke detectors and how the tenant is responsible for keeping them in good condition.
• Commercial Lease Addendum ( PDF , Word ) – Modify an existing commercial lease or expand upon the current contract.
• Death in Rental Unit Disclosure ( Word ) – Inform the tenant if anyone previously died on the property.
• Disclosure of Lead-Based Hazard s ( PDF ) – Notify tenants of lead-based paint or other materials (required for properties built before 1978).
• Flood Hazard Area Disclosure ( Word ) – State whether the property is in a special flood hazard area.
• Foreclosure Notice ( Word ) – Inform the tenant of an impending foreclosure.
• Illegal Substance Contamination Disclosure ( Word ) – Notify the tenant if parts of the property have been contaminated due to manufacturing or storing an illicit substance (such as methamphetamine).
• Mold Disclosure ( Word ) – Notify the tenant that the property may contain mold and whether the landlord will fix it.
• Notice of Abandoned Personal Property ( Word ) – Tell the tenant they left something in the unit when they moved out and need to collect it before it’s thrown out.
• Pet Addendum ( PDF , Word ) – Let a tenant know the specific rules for having a pet on your property.
• Shared Utilities Disclosure ( Word ) – Explain how utilities are calculated and shared between multiple residents.
• Smoking Addendum ( PDF , Word ) – Specify if your tenant can smoke marijuana or tobacco on your property.

Follow the steps below to rent your property easily:

Step 1 – Show Your Rental Unit to Tenants

The first step in renting out a house or an apartment is to allow people to view the property . If tenants like the property and want to move in, they will likely inquire about the rent amount and other details.

Hosting viewings can be inconvenient if you have multiple properties, so many landlords hire a property management company to show their rental units to potential tenants.

Step 2 – Give the Tenant a Rental Application Form to Fill Out

Once you agree on the rent price, the tenant should complete a rental application . This form helps the landlord screen the tenant, and it includes information such as the applicant’s:

• Current address
• Place of employment
• Income level
• Rental references

The tenant can confirm their workplace using an employment verification letter . This document is accessible for renters to show proof of income.

Typically, landlords require a small, non-refundable fee from the tenant to process the rental application.

Be aware of what you can and can’t ask on a rental application to abide by federal laws and prevent discrimination in the selection process.

Step 3 – Run a Background and Credit Check

After reviewing the tenant’s application, you should run a background check (and/or a credit check).

Running a credit check as part of the tenant-screening process can help avoid scams and problem tenants. The tenant usually pays for the cost of a credit check.

A background check shows if the applicant has a prior criminal history, and a credit check confirms whether the applicant has good or bad credit. Bad credit may signify poor financial planning, resulting in missed rent payments.

Although these checks help you avoid dealing with bad tenants, you shouldn’t base your decision to rent the property solely on the results.

Many states have strict guidelines on tenant discrimination. Refusing tenancy because of minor criminal offenses or bad credit may justifiably violate federal anti-discrimination law.

Step 4 – Check the Tenant’s References

Next, you must check the tenant’s references in their rental application form mentioned in step 2.

You should contact the references and ask questions such as:

• Did the applicant pay their rent and utilities on time?
• Were there any noise complaints at the tenant’s previous apartment?
• Have the police ever been called to the tenant’s last rental unit?
• Would you consider renting to this person again?

Rental references are usually from current or previous landlords and can give insight into the tenant’s character and behavior.

Step 5 – Create a Lease Agreement

Once you’re happy to rent your property to a tenant, you must create a lease/rental agreement in the correct format.

You make a lease agreement by writing it yourself from scratch, filling in a blank lease agreement template that includes all the necessary clauses, or using a lease agreement builder to create a lease specific to your property.

Remember to include the following:

• The move-in date
• The monthly rent payment amount
• When the rent is due each month
• How you’ll handle late rent payments
• Who should pay or manage the utilities
• The penalties, if any, for breaking a lease

Both parties sign the agreement after you create the lease contract and review all the details with the tenant. You may need to calculate prorated rent depending on when the tenant moves in.

Step 6 – Hand Over the Keys

Once the lease agreement is completed and signed, give the tenant the keys to move into the property.

Remember to conduct a unit walkthrough alongside the tenant to finish the process. Bring a rental inspection checklist and document the property’s condition before the tenant moves in.

Step 7 – Renew or Terminate the Lease

Allow the tenant to remain on the property until the lease termination date. If you thought your tenant was responsible and you want to renew their lease (and they also want to renew), use a lease renewal agreement to renew their tenancy.

If you don’t want to renew the lease, use a lease termination letter . 

Landlord and Tenant Laws by State

Federal law recognizes that landlords and tenants have individual legal rights and obligations .

Find out what the law in your state says about your rights using the table below, or check the following specific laws for your property:

Landlord-Tenant Acts

Here are the general landlord-tenant acts by state:

Landlord’s Access

Tenants have the right to privacy when they rent a property. However, there may be reasons why a landlord needs to access the property , such as for maintenance or inspections.

Nearly every state requires a landlord to give advance notice to their tenants before accessing a rental unit. Use the table below to check how much notice you need to give in your state and review the relevant law:

Each state regulates the maximum amount of money a landlord can collect as a security deposit from a tenant. Some states also require landlords to return security deposits to tenants within a specific time (potentially with interest).

Usually, a landlord can deduct the following costs from the tenant’s security deposit:

• Unpaid rent
• Cleaning costs
• Key replacement costs
• Cost to repair damages above ordinary wear and tear
• Any other amount legally allowable under the lease

Use the table below to see the maximum security deposit limit in your state, whether it needs to be held in a separate account, and how much time you have to refund it after the lease ends:

Here are some helpful definitions for the legal language commonly present in lease and rental agreement forms:

• Access : The right to enter a property.
• Accidents : Artificial or naturally occurring events that may damage a property (fire, flood, earthquake, etc.).
• Alterations : Modifications made to a property.
• Appliances : Standard home equipment like a refrigerator or dishwasher.
• Assignment : The transfer of an interest in a lease.
• Attorney Fees : A payment made to a lawyer.
• Condemnation : The government is seizing private property for a public purpose, such as highway construction.
• Default : When a breach of contract occurs and persists, such as not paying rent or violating other terms of a rental agreement.
• Furniture : Standard home equipment such as couches, tables, beds, etc.
• Guarantor /Co-Signer : Someone accountable for paying rent if the tenant cannot.
• Guests : Short-term occupants of a rental property.
• Joint and several liabilities : Two or more people are independently held accountable for damages, regardless of who is at fault.
• Late Rent Fee : An additional, reasonable sum of money paid by a tenant after making a rent payment past the due date listed in the landlord-tenant agreement.
• Noise Policy : A provision outlining “quiet hours” in the apartment building, condominium, or neighborhood.
• Notice : A written announcement of some fact or observation.
• Option to Purchase : The tenant’s right to purchase the rental property later.
• Parking : Designated spaces where the tenant can keep their vehicles.
• Pet Policy : The permission or restriction of a tenant’s ability to have an animal in a rental property.
• Property Maintenance : Preserving a rental unit and who is responsible. Such as cutting the grass, removing the garbage, or unclogging the kitchen and bathroom drains.
• Renewal : A tenant’s option to continue the lease.
• Renter’s Insurance : A paid policy that protects personal belongings against theft or damage.
• Severability : A clause of a lease stating that if one part of the agreement is invalid for any reason, the rest of the lease is still enforceable.
• Smoking Polic y: The permission or restriction of a tenant’s smoking ability inside a rental property.
• Sublet : A temporary housing arrangement between current and new tenants to rent all or part of the currently leased property. The subletting period must be for less than the lease term.
• Successor : Someone who takes over the obligations of a lease from a tenant or landlord.
• Utilities : A public or private service supplying electricity, water, gas, or trash collection to a property.
• Waterbed : A water-filled furnishing used to sleep and not typically permitted in most rental properties.

Here’s how to write a lease :

Step 1 – Name the Parties

A simple rental agreement form must name the parties signing the lease and where they live. First, you should write down the following:

• The landlord or property management company and their current address

Step 2 – Describe the Premises

The “premises” are the exact address and type of rented property , such as an apartment, house, or condominium.

Step 3 – Define the Terms of the Lease

The “term” is the length of time a tenant will rent the listed property. A standard agreement should detail when the lease term begins and ends .

Furthermore, a lease can either be fixed-term or month-to-month.

• A fixed-term rental lease means the agreement is set for a predetermined or fixed period. This lease expires on the end date listed in the agreement (usually up to 6 months, one year, or two years from the start date).
• A month-to-month rental lease means the agreement lasts one month with no defined end date. It continues monthly until either the landlord or tenant terminates the agreement.

Step 4 – Set How Much Rent the Tenant Will Pay

A lease agreement must explicitly list the monthly rental amount and outline the consequences of late rent.

It’s up to the landlord to decide how much to charge for rent, but the cost is usually comparable to other properties within the same area.

In addition, standard rent control laws may limit the amount you can charge for rent. Check your local rent control ordinance to ensure your lease agreement complies with those regulations.

Step 5 – Assign a Security Deposit Amount

A security deposit is a set amount of money a landlord collects at the beginning of the lease.

Landlords have the right to collect a security deposit from their tenants. Still, their states’ security deposit laws define what landlords can use that money for (check the security deposit laws of your state ).

Step 6 – Finalize the Lease

Once you finish discussing the details with your tenant, remember to:

• Print – print at least two copies of the rental lease for you and the other party
• Sign – sign and date the lease agreement (both the tenant(s) and landlord)
• Save – safely file a hard copy of the signed document and consider scanning an electronic copy for extra safekeeping.

The following standard residential lease agreement works for all states except California , Florida , and Washington, DC .

Why do I need a lease agreement?

]You need a lease agreement because it explains your responsibilities as a landlord and sets rules for the tenants living on your property. This form helps you avoid disputes with your tenants and address issues when they arise.

Suppose you rent out a property but don’t use a lease agreement. In that case, you could lose rent money, be liable for illegal activities on the property, receive penalties for unpaid utility costs, or spend a lot on property damage repairs and lawyer fees. Anyone renting a home, land, or commercial building should have a lease agreement.

How do I rent a room in my house?

You rent out a room in your house by using an agreement stating you’re renting out a room, not the entire property. If you’re a tenant living in a rental property, you can sublet a room to another tenant using a room rental agreement .

A standard residential lease and a room rental agreement allow you to establish quiet hours, the times guests can visit, the division of utility payments, and rules regarding pets, smoking, and parking.

Both parties sign the agreement to rent a room, and the landlord collects a security deposit from the tenant before handing over the keys.

What’s the difference between a lease and a rental agreement?

The difference between a lease and a rental agreement is the duration of the contract. Lease agreements are typically long-term (12 to 24 months), whereas rental agreements are usually short-term (a few weeks or months).

If you decide whether a lease or rent is best for you, remember that a lease agreement provides more security, but a rental agreement offers more flexibility.

What are my responsibilities as a landlord?

Your responsibilities as a landlord include the following:

• Repairing and maintaining the normal wear and tear of appliances like the air conditioner or heater.
• Respecting a tenant’s right to “quiet enjoyment” (living without disturbances). For example, you should deal with noise complaints accordingly, and you shouldn’t visit the property unnecessarily.
• Providing the tenant with a safe and clean home for the lease term. Examples include removing mold , resolving water damage, and fixing ventilation problems.
• Returning the tenant’s security deposit if the tenant treats the property respectfully and the rental is in good condition at the end of the lease term.
• Giving the tenant advance notice when you must enter the premises to fix something or show someone the property.

What happens if a tenant violates a lease?

If a tenant violates a lease , the landlord may try to resolve the problem by allowing the tenant to fix it (unless the violation is significant, such as using the property to sell or manufacture illegal drugs). If the issue is not resolved within a specific period (as set by state law), the landlord can begin eviction to remove the tenant.

Common lease violations include unpaid rent/utility bills and damage to the property.

What should I include in a lease agreement?

You should include the following information and clauses in a lease agreement:

• Names of all tenants : Write the names of every adult living on the property.
• Term : State the lease’s duration and whether it’s for a fixed period or will automatically renew.
• Rent : Set the amount of money the tenant will pay to live in the property and which day of the month the tenant will pay the rent.
• Premises : Describe the property and its location.
• Security deposit : Assign an amount of money the tenant will give the landlord to hold in case of any damages

Depending on your property and its location, you may need to include some standard disclosures and addendums that address specific situations, such as smoking or pets.

Related Documents

• Lease Termination Letter : A document created by the landlord or tenant in order to end an existing lease or rental agreement.
• Lease Renewal Agreement : Extends the term of an existing lease agreement between a landlord and a tenant.
• Eviction Notice : A written record that the Landlord properly notified the Tenant of a problem (i.e. lease violation, late rent, the lease ended).
• Lease Agreement
• Power of Attorney
• Non-Disclosure Agreement
• Eviction Notice
• Legal Resources
• Partner With Us
• Terms of Use
• Privacy Policy
• Do Not Sell My Personal Information

The document above is a sample. Please note that the language you see here may change depending on your answers to the document questionnaire.

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How to Write a Lease Agreement

Jump to section, what is a written lease agreement.

A lease agreement is a legal document between a landlord and tenant that lays out the terms and conditions of renting property. While rental agreements usually dictate a short-term rental period like a month to month, a lease agreement is generally used for long-term rentals over six months.

Lease agreements are standard for both residential rentals and commercial rentals. In both scenarios, there is usually an option to renew a lease after the initial period ends.

Leases will vary based on the property and the needs of the landlord and the tenant. Most leases will include basic information like:

• Property description
• Duration of the agreement
• Rental price
• Repercussions for non-payment

Leases are essential when renting a property because they explain the responsibilities and expectations for the landlord and tenant. In some states, lease agreements are mandatory. Still, even if they are not required, they will help both parties protect their interests and avoid disputes.

Without a lease agreement, you may be at risk of losing rent money, liability for illegal activity on the property, or expensive repairs for property damage. Whether renting out studio apartments in a residential area or a commercial building for business, you are encouraged to have an enforceable lease agreement. If you have questions about what makes a lease agreement legally enforceable and what you are required to include in a lease agreement, consider contacting a real estate attorney.

Click here if you’re interested in more information about lease agreements.

Templates for lease agreements are widely available online; however, it is important to know how to write a lease agreement and what information must be included. Even if you decide to draft your own lease agreement, it is good practice to have it reviewed by an experienced attorney before executing.

To write a lease agreement, follow these steps:

Step 1: Outline your lease agreement. Lease agreements should be organized, clear, and easy to read for both parties. One way to ensure clarity and readability is to begin with an outline. Each section should have a header, and you can include subheadings as well. Some headings you may want to consider in your lease include:

• Leased Property
• Tenant Rights and Responsibilities
• Landlord Rights and Responsibilities
• Lease Termination
• Governing Law

Your headings should be in bold font or underlined, so they stand out and can quickly be located in the document. For other heading ideas, you can search for lease agreement templates.

See Lease Agreement Pricing by State

• Connecticut
• District of Columbia
• Massachusetts
• Mississippi
• New Hampshire
• North Carolina
• North Dakota
• Pennsylvania
• Rhode Island
• South Carolina
• South Dakota
• West Virginia

Step 2: Determine important provisions. You will want to make a list of all the conditions that your lease should address. What rules would you like enforced, and how would you like the rental to operate? After you come up with a list of provisions, you can categorize them under your headings.

Step 3: Construct your lease clauses. Each provision needs to be detailed and include all necessary information. This is the process of turning provisions into clauses. Each clause must be enforceable, so you may want to check with an attorney to ensure that the clauses contain all information required to form a legally binding agreement.

Step 4: Consult local laws or a local real estate lawyer. State laws may dictate what provisions and clauses can be included in a lease agreement. Check your local laws or have a knowledgeable attorney read over your lease agreement to ensure that all provisions follow the law and can be upheld in court.

Step 5: Formatting and fine-tuning. Your lease should include formatting elements like a title and a signature section. Go through your document to ensure that you have all necessary headings, provisions, clauses, and other elements that make a lease agreement professional and legal.

For more information about how to write a lease, check out this article.

Lease Agreement Templates

What’s typically included in a lease agreement.

What gets included in the lease agreement will vary based on the type of lease agreement and the specific agreements between the landlord and tenant. Most leases will include the following basic information:

• Party information: The names of everyone staying on the property need to be included in a lease agreement. The landlord information should be included as well.
• Property identifying information: To ensure there is no confusion, the property that is being rented should be clearly identified. Include the property address, description, and what areas are included in the property.
• Term of the lease : The term is the duration that the lease will be in effect. This can include exact dates, a time period, and how the lease is renewed. Depending on how the lease is renewed, you can include the renewal procedure in this section or create a new heading for renewal.
• Rent amount : Rent amount is how much the tenant will pay the landlord for the use of the property. This section should include the rent amount, the due date, and the accepted form of payment. You should also have whether the tenant will be responsible for utilities or if these are included in the rent.
• Late Fees and penalties : Your lease agreement should include provisions about how late rent is handled. You can include a grace period, but it is not mandatory. You may also include penalties for a bounced check or late payment.
• Security deposit : A security deposit is paid to the landlord in case the tenant damages the property. The lease agreement should outline terms about payment and when the deposit is to be returned if there is no damage. This section should also clearly define what is considered “damage” and under what conditions the deposit will not be returned.
• Tenant Rights and Responsibilities: Tenants renting property have legal rights like privacy. The rights and responsibilities section will outline things like modifications to the property, use of the property, keeping the property clean and sanitary, and following local health and safety laws.
• Landlord Rights Responsibilities: Landlords also have rights and responsibilities when renting out property. Landlord duties include maintaining the property, making certain repairs, and following all laws.
• Lease Termination & Remedy: In the event that either party wants to end the lease before the agreed-upon period, there needs to certain circumstances which should be clearly outlined. If a tenant wants to cancel the lease, the agreement should dictate when they can terminate and any fees incurred. If a landlord wants to terminate the lease, circumstances in which they can end the lease should be defined, like failure to pay rent, illegal activity, or property damage. This section should also include the process for terminating the lease and what kind of notice needs to be provided.
• Governing Law: Every lease should include a section about what governing law the lease follows. The governing law section usually consists of a stipulation that if the lease is at odds with governing law, the law will override the lease without invalidating the entire lease agreement.

Nicholas M.

Types of Lease Agreements

Several different types of lease agreements can be used in both residential and commercial real estate. Five types of lease agreements that are commonly used for commercial properties include:

• Net Lease: When using a net lease , the tenant is responsible for paying most taxes, insurance, and maintenance costs for the property in addition to the agreed-upon monthly rent.
• Double Net Lease: In a double net lease agreement, the tenant must pay all taxes, insurance, and monthly rent, but they are not responsible for maintenance costs.
• Triple Net Lease: A triple net lease , sometimes referred to as an NNN lease, requires the tenant to pay the taxes, insurance, maintenance, and rent for a property.
• Absolute Triple Net Lease: In an absolute triple net lease, the tenant is responsible for all expenses associated with the property. The landlord is virtually absolved from any responsibility for paying for taxes, insurance, and maintenance. In this type of lease agreement, the tenant could potentially be required to cover costs for repairs to a building’s roof or main structure.
• Percentage Lease: A percentage lease requires a tenant to pay a base rent and then an additional amount based on the percentage of their profits from the business.
• Fully Serviced Lease: A fully serviced lease or a gross lease includes all utilities, taxes, insurance, and building maintenance in the rent amount. This lease puts the most responsibility on the landlord and is usually only used for short-term agreements.

Can I Write My Own Lease Agreement?

It is possible to draft your own lease agreement, but you are leaving yourself open to issues. Leases need to include specific information to be legally binding, so when you prepare your own agreement without the help of a legal professional, you risk missing essential clauses or provisions.

If you are going to draft your own lease agreement, you are highly encouraged to hire a real estate lawyer to review the lease. An experienced attorney will know if you have missed any crucial provisions that may leave you open to financial loss or legal liabilities.

Get Help with Writing A Lease Agreement

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• Lease Agreements

Rental / Lease Agreement Templates

A lease agreement allows a tenant to occupy space in exchange for the payment of rent to the landlord. Prior to authorizing a lease, the landlord may request the tenant’s credit and background information to ensure they can afford the rent amount.

In addition, the landlord may require a security deposit which will typically be equal to one (1) or two (2) months’ rent in case the tenant does not fulfill their obligations under the agreement. Payment is commonly due on the first (1st) of the month with late fees or eviction proceedings that may commence if the tenant is late.

Lease Agreements By State

• Connecticut
• Massachusetts
• Mississippi
• New Hampshire
• North Carolina
• North Dakota
• Pennsylvania
• Rhode Island
• South Carolina
• South Dakota
• West Virginia

Lease Agreements By Type

Download: PDF , Word (.docx)

What is a Lease Agreement?

A lease agreement is a common legal document that allows a person or business to rent property from the owner. Most residential agreements are for one (1) year, while most commercial agreements are usually for multiple years. The primary details of a lease that must be recorded within the form include:

• Date of the Agreement’s Origination
• Names and Addresses of the Landlord & Tenant
• Property Description (rental unit’s address)
• Term of the Occupany
• Security Deposit Amount
• Required Lease Payments (rent)

Once a lease agreement is signed by both parties, it becomes a legally binding document. (There is no need for witnesses or notarization.)

Lease Addendums & Disclosures

An addendum  is attached to a lease to add supplementary terms to the existing contract. It is important that all parties (landlord & tenant) sign off on the document to ensure that they both acknowledge the modifications made.

A  disclosure  is a statement that relays specific information to the recipient (typically the tenant) concerning the rental property. Most times, these are presented because either local or federal laws require it.

General Addendums, Disclosures, & Notices :

• Eviction Notices
• Lead-Based Paint Disclosure
• Move-In/Move-Out Checklist
• Security Deposit Return Letter

How to Lease Residential Property

If you are new to owning property or becoming a landlord, you will need to know the ins and outs of the lease agreement pretty well. For professional help, it’s best to hire a landlord & tenant attorney to draft a lease agreement for your property. If you wish to rent out your property yourself and would like to draft your own lease agreement, follow the steps below.

Step 1 – Market Your Rental Property

In order to attract interested parties, you have to make the public aware that you have a home available for rent (whether it be an apartment, condo, house, etc.). The most effective way to do this these days would be to advertise on a popular real estate listings website . The top platforms being:

• Apartments.com
• Craigslist.org

Step 2 – Showing the Unit

Now that you have advertised your rental, it is only a matter of time before you will start to receive inquires regarding the property. Eventually, one of these parties will request to view the space in person to see if the home fits their needs. Schedule a time and date to have the property shown by you (the landlord) or an agent working on your behalf (realtor or property manager).

Step 3 – Providing Rental Applications

If any of the individuals viewing the premises convey that they are interested in leasing the residence, a rental application should be presented at this time to first verify their qualifications as a tenant. A rental application is a document that requires specifics concerning the prospective tenant’s current financial status (particularly regarding their income and credit score), past rental arrangements, and criminal background. The information is then analyzed to help determine whether or not they are a viable applicant. (A fee is commonly required for the tenant to compensate for the cost of processing the information.)

Step 4 – Introducing the Lease Agreement

Once the landlord has found a tenant that has satisfied the application process, it will be time to introduce the lease agreement into the equation. Any tenants, also known as lessees, that will be living on the property need to be included in the lease agreement. The same goes for the landlord (or landlords if there are multiple owners), also called the lessor, who controls the rental property. Supplying the information of the lessee and lessor should be the very first part of the agreement. This just entails that the participants provide:

• Names & Mailing Addresses of Both Parties
• Names of Occupants (individuals who will also be living on the premises that are not registered tenants)
• Property’s Address

Step 5 – Terms of the Lease

Within the terms of the lease is where you will establish the core elements of the tenancy . The following terms must be discussed, agreed upon, and entered into the form:

• Dates of Tenancy

Security Deposit

• Periodic Rent
• Lease Type (fixed-term or month-to-month)
• Use of Property (will there be an additional purpose aside from being a residence, e.g. place of business)
• Penalties (fees for late rent or returned checks)
• Utilities  (who is responsible for the cost)

Step 6 – Rules and Provisions

Both parties should review all the various clauses within the lease agreement that define the proper code of conduct for the rental property. Each clause contains language that dictates the rules & regulations that the landlord and tenant must adhere to in order to maintain a valid contract. When a rule or provision is broken, the violating party is considered in “breach of contract” and the other party may have the right to terminate the agreement if the infraction is not addressed within the allotted timeframe. Certain sections may be removed or added to the document to better serve the needs of each party. Some components of the occupancy that you may want to cover within this section include:

• Abandonment
• Maintenance & Repair
• Early Termination

Step 7 – Signing the Document

After establishing the terms & conditions of the tenancy and recording them within the form, it is essential that both parties supply their endorsements within the necessary areas of the contract. Many landlords/management companies utilize an online signing feature to perform signatures. Once signed, each party should retrieve a copy for their records and the occupancy shall start on the date issued within the contract. (This does not typically require notarization.)

Landlord-Tenant Laws

Each state within the U.S. has its own rules and regulations regarding landlord-tenant relationships. Refer to the table below to find out more information about your state’s rental laws.

Late Rent Payments

Within all lease agreements, there will be a provision made stipulating the date in which the monthly rent payment is to be paid upon. States across the country have different laws that are enforceable should the tenant fail to pay the rent on time. These laws are mostly related to grace periods and fees.

A  grace period  is the duration of time the landlord has to wait before they can charge the tenant for an overdue rent payment.

A l ate fee  is a penalty charge imposed on the tenant for not cooperating with terms of the contract in regard to supplying the rent payment on time.

Below is a table listing each state’s laws concerning the minimum grace period a landlord must wait before billing the tenant and the maximum fee they can charge. (Landlords and tenants should always record this element of the tenancy within the content of the lease agreement.)

An NSF (non-sufficient funds) check occurs when someone provides a check that bounces. A lack of the needed funds in the account when the payment is attempting to be cashed will result in the financial institution charging the depositor a fee for the failed transfer. As a result of this, the landlord may be entitled to charge the tenant for any fees they incurred and the overall hassle.

Like late rent payments, many states enact laws that limit the amount one can charge for this violation. Either way, this fee should be established within the content of the rental agreement prior to its execution. If you are interested in researching your state’s policies on returned checks, review the table below to better understand your rights concerning this matter.

A security deposit is charged by almost every landlord/owner that is renting out property. A security deposit is normally equal to one (1) or two (2) months’ rent depending on the tenant’s credit report, rental history, and state laws. If a tenant damages the dwelling or abandons the lease during the tenancy, the deposit is there to cover any losses incurred by the landlord. If there was no damage to the property and the lease ends, landlords will have a certain timeframe set by the state to return the full security deposit back to the tenant. If there was damage, then the landlord must include an itemized list of repairs that need to be made and deducted from the deposit.

Security Deposit Return/Refund Letter – Landlords may utilize this form for the purpose of documenting the reimbursement of the security deposit funds.

Review the data below to discover your state’s policies on the maximum amount a landlord can charge a tenant for the security deposit and the timeframe in which they must return the deposit upon the lease’s expiration.

Landlord’s Entry

At some point during a tenant’s occupancy, there will be a time when the landlord (or their agent) needs to access the premises for essential purposes, e.g. repairs, general maintenance, emergencies, etc. All contracts for the rental of residential property should include a clause that lays down the protocol for this situation, as there is a certain etiquette that is expected in order to respect the tenant’s rightful boundaries and allow them time to prepare for the entry.

A notice of entry  should be delivered to the tenant informing them that the landlord (or an individual working on their behalf) will need access to the unit. This notice must be provided with a “reasonable” date & time of arrival as well as a purpose for the visit. It is important to stipulate the minimum required hours/days of notice within the lease agreement prior to the tenancy. Before selecting the desired amount of advanced notice required to enter the property, individuals should first verify their local state laws concerning this issue.

Definitions

Listed below are some commonly used words/phrases associated with leasing (in alphabetical order):

Abandonment  – When the tenant unexpectedly vacates the premises prior to fulfilling the terms of the agreement.

Addendum  – A supplementary form that may be attached to a lease to include additional terms (must be signed by both parties to take effect).

Agent  – Somebody who works on the behalf of another, e.g. real estate agent, attorney, property manager, etc.

Alterations & Improvements – Modifications made to a property that changes its physical appearance or functionality.

Appliances  – Devices/Machines that perform household duties and typically tend to be large, e.g. laundry machines, refrigerators, dishwashers, stoves/ovens, etc. (These items are most times considered to be fixtures to the rental unit and labeled “real property”.)

Amenities – Additional features of a rental property that add extra value to it, e.g. balcony, washer/dryer, fitness center, etc.

Binding Effect  – A widely used clause, this section of a lease agreement is implemented for the purpose of binding and benefiting the parties involved as well as their heirs, legal representatives, and assigns.

Breach of Contract  – A violation of any of the terms & conditions recorded within the rental contract that may result in a termination of the agreement if the infringing party does not rectify the situation.

Default  – The chain of events that are to occur should the tenant be in breach of contract.

Due Date  – The day in which the rent payment is to be satisfied by the tenant. (Oftentimes, a grace period of several days is provided if the rent is not paid on the exact due date, after which, the landlord is entitled to charge a fee.)

Entire Agreement  – A clause included within the lease used to signify that all the agreements made are contained within the document (and its attachments) and that no other arrangements were made separately.

Eviction  – A formal action taken by the landlord to expel the tenant from the rental property.

Fair Housing Act  – Restricts property owners (or their agents) from refusing to rent to an individual based on their race, sex, color, age, familial status, nationality, religion, or disability.

Fixed Term  – Unlike a tenancy at will (a month-to-month contract) where you can end the lease at any time so long as the required amount of notice is given, a fixed-term lease is a specific span of time that the parties are obligated to carry out. This term could span from six (6) months to multiple years, but one (1) year is the most common option you will find with this type of tenancy.

Furnishings  – Pieces of furniture, decor, and any other similar items that can be removed from the home and are considered personal property.

Governing Law  – A common clause included within a lease agreement, this term conveys that the tenancy is subject to local state laws.

Grace-Period  – A span of time from the day the rent is due in which the landlord must wait before he or she can charge a late fee. (The amount of time should be listed within the lease agreement and is typically around five (5) days.)

Guests  – A guest is identified as a person who is not considered a tenant or occupant that will be present on the premises for a brief period of time. The amount of time a guest can stay should be stated within the rental contract. (Most leases will mandate that a particular guest cannot stay on the property for more than ten (10) to fourteen (14) days within a six (6) month period.)

Hazardous Materials  – Any substances contained on the premises that could have a negative impact on the residents or the property itself.

House Rules  – These are guidelines created by roommates to avoid any type of disputes regarding the co-tenancy. Some examples of what these guidelines could cover include cleaning duties, noise restrictions, guest privileges, etc.

Indemnification  – A common clause contained within most lease agreements, this section is used to protect the landlord from any legal liability concerning the injury of any tenants or guests that may occur on the premises, as well as any damage to their personal property.

Insurance (Bond)  – Landlords are encouraged (and sometimes demanded by local law) to notify the tenant of what type of insurance policy they have as it pertains to the lessee.

Landlord (Lessor) – Owner of the rental property who will be leasing the residence to the tenant (lessee).

Late Fee – A charge imposed by the landlord when the tenant has failed to satisfy the monthly cost of the rental on the date in which the rent is due. (Most rental agreements specify that the tenant has a certain amount of days from the due date, known as a grace period, to pay the rent.)

Lease Agreement (Rental Contract) – A document used to outline the terms & conditions of a tenancy which legally binds both parties to follow through with the arrangement once signed.

Lease Renewal – Renewing the terms of rental contract upon its expiration.

Maintenance  – The periodic upkeep of a rental property that the tenant must be willing to accommodate.

Monthly Rent  – The monthly payment required by the tenant for the use of the property, commonly owed on the first (1st) of every month.

Month-to-Month  – Also known as a “Tenancy at Will” or a “Periodic Tenancy”, this type of term only lasts for about roughly thirty (30) days at a time. As you approach the expiration date of each term, it will automatically renew until canceled by either party. (Generally speaking, individuals can end the arrangement at any time given that thirty (30) days’ notice is delivered to the other party.)

Non-Delivery of Possession  – A provision oftentimes added to a rental contract, this clause conveys what is to happen should the tenant not be able to move into the property by the commencement date.

Notice – A written notification letter typically sent by the landlord informing the tenant of an issue regarding the occupancy, e.g. notice of entry, notice to quit, notice of renovations, etc.

Occupants  – Any individuals who will be residing within the premises who are not listed as a tenant on the lease agreement, e.g. partners, children, other family members, etc.

Parking  – A clause customarily included within most lease agreements that establishes the property’s parking situation for tenants’ vehicles. (A fee may be recorded within this portion of the form should the landlord require compensation for the parking spot.)

Parties  – All individuals taking part in the rental transaction, e.g. landlord(s) and tenant(s).

Payment Location  – The address in which the tenant is obligated to deliver the sum of money for the periodic rental costs.

Personal Property  – Unlike real property, these are items/belongings that can be removed from the premises and are not affixed, e.g. furniture, rugs, televisions (that are not mounted), etc.

Pet Deposit & Fee – An amount separate from the security deposit that is held by the landlord in case there is damage due to a domesticated animal living on the premises. Some owners may also add a monthly fee in order for the tenant to secure the right to have a pet reside within the rental unit.

Property Description  – The physical address of the rental property, i.e. the street name & number, unit number, city, state, and zip code.

Property Manager – An individual who operates a rental property on behalf of the owner in exchange for compensation.

Prorated Rent  – Oftimes utilized when there is a delay in the move-in date, the landlord may adjust the normal monthly payment to account for the days the tenant was unable to reside within the property. (In order to calculate how much each day costs, divide the rent payment by how many days there are in the month.)

Real Property  – This term encompasses the land and all the property attached to it, i.e. the land, building(s), and any fixtures attached to the structure(s).

Receipt of Agreement  – It is vital that both parties receive a copy of the lease upon its execution in order to legitimize the transaction. (This should include copies of any other related documents as well as receipts confirming that certain payments were made.)

Returned Check  – Also referred to as a “bounced check” or “NSF check”, this occurs when a check is attempted to be cashed by the landlord but the account it is associated with has insufficient funds to satisfy the amount provided.

Security Deposit  – A very common term in the rental world, this is a sum of money provided by the tenant prior to the move-in date in order to protect the landlord from incurring the cost of any damages that may occur during the term of the occupancy.

Security Deposit Refund – Upon the expiration of the lease agreement, the landlord is required to return the security deposit, minus the cost of any damages, to the tenant. (This should include a written breakdown showing any deductions taken from the full amount.)

Severability – This paragraph is incorporated into a lease agreement for the purpose of stating that if a singular provision is not legally valid, it shall not nullify any of the other provisions made within the contract.

Sublandlord (Sublessor) – The original tenant who will be re-renting the premises to the subtenant (sublessee).

Subleasing (Sub-Letting) – A type of arrangement where the current tenant of a property re-rents the premises to a third (3rd) party. (This may only occur if the official landlord of the property grants permission.)

Subtenant (Sublessee)  – The individual who will be subleasing the property from the primary tenant.

Tenancy  – A common word used to describe a lessee’s occupancy.

Tenant (Lessee) – The individual who will be renting the property from the landlord (lessor) and occupying the unit.

Term  – The period of time in which the tenant has the right to occupy the property.

Terms & Conditions – Guidelines recorded within a contract that need to be complied with in order to maintain a valid agreement.

Use of Property  – What will the property be utilized for? The property use of a residence will most likely have a clause stating that the property is to function only as a single-family dwelling, as opposed to accomodating a business operation.

Termination  – The terminology used in the rental industry when a contract is ended, either because the agreement has expired and one of the parties does not want to renew, or because there was a violation of the terms & conditions.

Utilities  – Specific services needed for a dwelling to be habitable, e.g. electric, gas, water, sewer, trash collection, etc.

Vacancy Rate – The number of vacant units versus the total number of units within a building.

Verbal Agreement – An arrangement that is vocalized between two (2) parties rather than written down. (It is not recommended to arrange any aspects of a tenancy this way, as it is hard to prove what the parties had spoken about.)

Frequently Asked Questions (FAQ)

How to get out of a lease agreement.

Breaking a lease could potentially come with some negative consequences, such as legal repercussions, difficulty renting in the future, and financial losses. When two (2) parties have signed a lease agreement, they are bound to uphold the provisions set forth within the contract. If you still want to follow through with breaking the lease, you may want to first see if there is a way out that does not violate any of the content written within the document. You may want to consider exploring the following avenues:

• Reviewing the Lease Agreement – Reread the rental contract to see if there are any conditions that would allow you to legally void the lease instead of breaking it without justification. Maybe there is a clause that states that you can terminate the contract so long as a certain amount of advanced notice is given to the other party. Or, maybe the landlord has not met a condition within the contract that violates the terms and gives you an out.
• Consider Subletting – This option kind of ties in with the first. If the lease agreement has a clause that states that the tenant may sublease the property to a subtenant, then you may be able to vacate the premises and re-rent it to a third party to avoid violating the original contract. If it is not granted in the primary lease agreement, it wouldn’t hurt to ask the landlord if this type of tenancy could be carried out (if they agree, make sure to get their permission in writing).
• Contact the Landlord – If you cannot find any viable solutions to ending the lease early, it may be a good idea to contact your landlord and explain your situation. They may actually appreciate the honesty and advanced notice and be more prone to work with you on finding a solution that works for both parties.

Can you Use a Lease Agreement as Proof of Residency?

An active lease agreement where you are listed as a tenant can be considered “proof of residency” when presented to certain establishments. With that said, different states have different quotas for the amount of time that you have to be present within the boundaries of the state in order to be considered an official resident (typically around six (6) months out of the year).

How to Evict a Tenant Without a Rental Agreement?

Although it is much less common for a property to be occupied by a tenant without a lease, it is still something that occurs and has to be dealt with by landlords. Some examples of this could include the following:

• New Owners – When a building that has current occupants is sold to a new owner, people may begin to question the validity of the lease agreement that was made with the previous landlord now that they no longer have an interest in the property. Although the new proprietor doesn’t have a contract with these tenants, they are still liable to follow through with the terms of the original document. If they would like to oust any of the existing tenants from their rental units, they will have to wait until the expiration of the lease’s term and provide the required amount of notice to terminate the tenancy.
• Squatters – These are individuals who uninvitedly remain on the premises after the expiration/termination of the lease agreement.
• Tenants at Will – Occupants who are involved in an oral agreement where each term lasts a period of one (1) month at a time. Depending on the state, this type of arrangement can usually be canceled anytime so long as thirty (30) days’ notice is delivered to the opposing party.

If any of the aforementioned scenarios are applicable to you as a landlord and you would like to remove the tenant as soon as possible, consider some of the options regarding the eviction process listed below:

• Negotiate  – If it is not a volatile situation, you may want to contact the tenant first and discuss the reasons why you would like them to vacate the premises. Who knows, you may be able to settle a deal that works out for both parties and ends the tenancy in an amicable fashion.
• Notice to Quit – Send a notice to quit letter to the tenant disclosing that you, the landlord, request that they vacate the premises within a specified period of time.
• Court  – If all else fails and the tenant refuses to leave, the landlord may take legal action and try to get a court order to evict the occupant. It should be mentioned that this could end up costing the landlord a considerable amount of time and money, so before following through with this, they should make sure their reasons for evicting the tenant are legitimate.

(Rules and regulations regarding evictions will vary from state to state. It is important that landlords research their local laws or hire legal counsel to advise them of their rights as a property owner.)

How to Negotiate a Rental Lease Agreement?

Depending on the current status of the marketplace, either the landlord or prospective tenant will have the upper hand when negotiating the terms of the rental contract. Listed below are some tools that can be implemented to increase your chances of achieving a beneficial transaction:

For Renters:

• Research  – Do as much research as possible for any listings that are located within the area you desire. You should determine what type of property fits your needs (apartment, condo, house, etc.), how many bedrooms you require, and what amenities you would like to have. After creating a list of potential properties and their prices, you will now have a better feel for the market and be able to use these dwellings as a frame of reference.
• Ask Questions  – When it comes time to speak with a landlord or their representative about a property, it is important to inquire about certain aspects of the residence that could possibly reduce the cost of the rental. Ask about the vacancy rate (percentage of empty units in the building), their willingness to reduce certain costs (rent, security deposit, additional fees, etc.), and whether or not they would be open to covering the cost of the utility expenses.
• Advance Rent – If it is an option, you may offer the landlord an advance on future rent payments in return for a discount on the monthly rental cost. Oftentimes, owners will be tempted to accept this offer as the thought of a large upfront deposit is enticing, and it would also reduce the risk of non-payment. (This could be anywhere from three (3) months to one (1) year of prepaid rent.)
• Extended Lease  – Another proposal that may convince a landlord to discount the rent would be a multiple-year lease. Most property owners prefer to have a consistent occupancy where they don’t have to deal with the hassle of finding a new tenant. As most lease terms are for one (1) year, an eighteen (18) month or two (2) year contract might be more attractive than a traditional annual lease.
• Promote Yourself  – Use the positive aspects of yourself to your advantage. This could include a high credit score, solid references from past landlords, job status, financial statements, no criminal record, etc. (This will typically be verified by the landlord anyway using a rental application.)
• Compromise  – Remember, negotiating isn’t about trying to get everything you want and leaving the other party with nothing. You will probably have no success with that type of approach. Rather, the goal should be to meet somewhere in the middle. (You have to give a little in order to receive.)

For Landlords:

• Analyze your Property – In order to negotiate with prospective tenants, you must first know the value of your rental property. Is it in high demand? Does it have unique features and a good location? What are similar rental properties going for? Have you had a lot of interested parties contacting you about the property? These are all selling points that can be brought up when speaking to a potential renter who is trying to get a discount. Knowing the positive aspects of your rental is the best leverage you can have when trying to secure a profitable monthly rent and the terms & conditions you desire.

Can a Landlord Break a Lease?

The answer to this question is subject to the content of the lease. Given this information, the landlord may have the following options:

• Termination Clause – If the landlord inserted an “early termination” provision that allows them to end the occupancy as long as a certain number of days’ notice is delivered to the tenant, then they will be able to break the lease accordingly.
• Tenant Violation – If the tenant has violated one of the conditions contained within the lease agreement, then the landlord may reserve the right to legally end the tenancy without penalty.

But, if the agreement does not contain an out for the landlord and the tenant has held up their end of the bargain, the laws will protect the tenant and they will be able to continue residing within the property until the expiration of the contract.

Can a Landlord Change the Lease After it is Signed?

The only possible way that a landlord would be able to change the terms of the rental contract after both parties have signed the document would be to create an addendum with the supplementary terms and have both parties sign the form. If the tenant doesn’t agree to the new terms and refuses to sign the addendum, then the landlord has no other option than to follow through with the conditions of the primary agreement.

What are Lessees and Lessors?

This is the basic terminology used when entering into a lease agreement. Basically, the lessee is the tenant entering into the contract, and the lessor is landlord renting out the property. It is important to know these terms as they are prominently used in most contracts for the rental of a property.

Sample Residential Lease Agreement

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A l ease agreement , also called a rental agreement, is a legal contract made between someone who owns and/or manages a property such as an apartment or house, and the person or people who rent it. In exchange for rent paid in monthly, weekly, or other consistent increments, the tenants can use the property to their likes, so long it falls in line with the conditions laid out in the lease.

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Simple (1 Page) Lease Agreement – A basic rental document that contains the bare minimum necessary for creating a binding landlord-tenant contract.

How to Lease a Property

Below is a guide on the leasing process for residential properties. Learn the basics on how to market the property, show the premises to a suitable tenant, obtain their personal information for a credit and background check, and begin collecting rent by signing a lease agreement.

Step 1 – Determine the Rent

Prior to listing the rental, the landlord should ensure the unit is clean, damage-free (not including standard wear and tear), and compliant with local building codes and regulations. All valuable and/or sentimental possessions should be removed as well.

Next, the landlord will need to determine the property’s rent. This is an important decision, as too high of a rent price can cause the property to remain vacant, whereas too low of a price could result in an overwhelming number of applicants (and lost income on the end of the landlord).

As a general rule, the rent price should:

• Cover all operating expenses (taxes, repairs, utilities, mortgage, etc.);
• Be in line with the current state of the market (renters or buyers market, for example);
• Closely resemble what similar rentals are going for in the area, and;
• Reflect the value of the home or building (typically .8-1.1% of the property value)

Step 2 – Advertise + Tour the Rental

Once the property is ready for occupants, the landlord can begin advertising the rental. A few popular and time-tested means of finding tenants are as follows:

• Free Online Rental Marketplaces

The majority of apartment-seekers head to online marketplaces where they can browse for rentals that meet their requirements. Filters allow them to search based on rent price, square feet, baths, appliances, and much more. When creating the listing, it’s important the landlord provides as many facts and details about the property as possible. The more characteristics landlords include the more likely they’ll fill the unit’s vacancy.

Popular options: Zillow | Craigslist | Realtor.com

• Digital Newspapers

The classified section of newspapers is a great way to get the word out to potential tenants. While the option is never free, it can help landlords get the word out to those that could be looking for rentals in the future, and that don’t browse rental listing sites. Setting this up is as easy as visiting the newspaper’s advertising page and sending out an email to the party responsible for ads.

Although it’s the simplest option of those provided, placing a sign in the yard or window of the rental property is free exposure that is visible to everyone that passes by. Unlike online marketplaces, a physical sign can inform people of the vacancy that wouldn’t be exposed to it otherwise. This can help spread knowledge of the available rental to those that are in the market for signing a new lease.

Step 3 – Screen Tenants

If the apartment or home fits the tenant’s expectations and requirements, they will request to sign a lease. It’s at this time that the landlord will request the tenant(s) to complete a rental application . Due to the liability involved with renting, landlords need as much information as possible in order to ensure the tenants moving in to their property are responsible and trustworthy. Landlords should never lease to a tenant that they haven’t properly vetted.

During the screening phase, landlords should obtain the following:

• Basic Tenant Info – Includes the name of the applicant along with certain identifying information, such as their Social Security Number, full name, address, email, phone number, and driver’s license number.
• Employment Information – To get an idea as to whether or not the tenant can afford rent payments, the landlord will need to collect the applicant’s employment information. This can be in the form of tax documents, paychecks, or the contact info of a boss or employee who can verify the tenant’s income and job status.
• Rental History – Landlords will almost always reach out to an applicant’s past landlords to get an honest and accurate depiction of the type of renter the prospective tenant is. Additionally, they will often require applicants to list several referrals that the landlord can contact as well.
• Credit + Background Check (Separate to the Rental Application) – While not always required in a rental application, the landlord may request the rental candidate to pay for a credit check. Like employment information, the credit check gives insight into whether the applicant is likely to be timely with their rental payments. Missed payments on loans, bills, and any accumulated debt will be available to the landlord.

Step 4 – Create a Lease Agreement

Alongside identifying viable tenants, creating a comprehensive lease agreement is one of the most important tasks landlords face. Leases serve a very important role in the rental process, which is reinforced by the fact that they:

• Serve as proof that the tenant(s) committed to leasing a property for a certain length of time;
• Bind tenant(s) into an obligation of paying timely rent;
• Ensure all parties are clear on their obligations and the rules they must follow;
• Protect the rights of the landlord and tenant(s); and
• Are the go-to resource for resolving disputes and arguments.

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Step 5 – Negotiate the Details

Once an interested tenant has been found and the landlord approves of their rental application, the parties will sit down and discuss the terms and conditions found within the lease. The landlord should go section-by-section through the entire agreement, clarifying any confusing clauses and answering any questions the tenants pose.

If the tenants do not approve of a certain section, they will most likely attempt to negotiate it with the landlord. If the landlord owns a highly-desirable property, they might not negotiate at all. However, if the tenant is exceptional and the tenant’s request isn’t unreasonable, being open to negotiation can be worthwhile.

Important note: It is not the landlord’s responsibility if a tenant skims through the agreement, signs it, and later complains of a condition found within the form. It is the tenant’s responsibility to ensure they agree with all conditions. However, landlords cannot include a section in the agreement that conflicts with state law or the Federal Fair Housing Act.

Step 6 – Sign the Agreement

At this point, the tenant(s) should have read through the entirety of the agreement and discussed any questions or concerns. Once all questions have been resolved, all parties should sign the agreement, either in-person or online.

Having the lease notarized is not required and is rarely done by landlords. While doing so can technically improve the document’s validity, it is generally viewed as non-essential.

Step 7 – Collect Deposits + Move-in Checklist

With the lease signed, the tenants will be bound to renting the property for the duration stated in the contract. To cover property damage, a missed payment, or other penalties/fees, the landlord should require the tenant(s) to pay a security deposit. The amount is typically equivalent to one (1) months’ rent, although certain states have no limits on the amount that can be charged. In addition to the deposit, the landlord should collect the first month’s rent.

After receiving all deposits in full, the landlord should complete a condition checklist with the tenants. This is a form used for recording any damage/missing items within the rental property. Once the checklist has been completed and all initial payments have been received, the landlord should give the tenant(s) the keys and allow them to move into the property, completing the rental process.

Landlord-Tenant Laws

The following are each state’s property management laws.

Maximum Security Deposits

A security deposit is a payment made by the tenant at the start of the lease to cover property damage, missed payments, and other issues. If the tenant takes care of the property and doesn’t miss any payments, the landlord will return the deposit in full to the tenant. The table below outlines the maximum amount ($) that can be collected for a security deposit in each state.

Deadline For Returning Deposits

After the lease has ended, landlords need to return the security deposit (or whatever remains of the deposit) to the tenant(s) within a certain length of time.

Required Notice for Entry

Prior to entering a property for inspection, repairs, showings, and other non-emergency reasons, a notice might have to be provided. The following table provides each state’s notice requirements regarding entering a rental unit.

Frequently Asked Questions (FAQ)

Can i electronically/digitally sign a lease.

Yes, any person can electronically or digitally sign a lease agreement. Created in October 2000, the E-Sign Act made it possible for individuals to electronically sign documents instead of entering their signatures by hand. Landlords seeking to collect legitimate, digitally secure tenant signatures can use eSign.com .

What Happens if a Tenant Breaks the Lease?

If a tenant breaks the lease, the landlord should take action immediately. First, they must review the terms listed in the mutually signed lease agreement. This information will advise the tenant of the mandatory steps to take should the tenant stop paying their rent. In most cases, this process includes the following:

• Reaching out to the tenant via a letter. Clearly state that they still have an obligation to pay for all remaining rental payments in full, by their pre-arranged due dates.
• Inspecting the property. Take a detailed report of any damage. If severe (and the tenant is unwilling to pay for it), taking them to small claims court will most likely be required.
• Taking the security deposit. Generally, state laws permit the taking of the tenant’s security deposit to cover unpaid rent. This should be done prior to taking the tenant to small claims court.
• Finding a new tenant. Each passing month without a new tenant costs the property owner money. Additionally, many state laws prevent landlords from collecting rent from the tenant unless they are actively looking for a replacement. If a new tenant is found and moved into the property, the landlord CAN NOT continue charging the previously evicted tenant rent.
• If the tenant is refusing to pay rent and the landlord hasn’t been able to find a replacement (although they should still be trying to), they can proceed to the “worst-case scenario,” which is suing the tenant. While it should be relatively straightforward once an attorney has been contacted, there is never a guarantee.

Important Exceptions:

In some cases, a tenant can lawfully vacate a rental. They are the following:

• Uninhabitable Rental: If the property is unsafe, doesn’t provide access to clean/hot water, leaks, is heavily infiltrated by mold, doesn’t have locking doors, or contains pests, for example, the tenant can legally breach the lease.
• Military Duty: In accordance with the Servicemembers Civil Relief Act (SCRA) , the tenant can vacate a lease so long they give the landlord a notice of at least thirty (30) days.
• The Landlord Breached the Lease: Like tenants, landlords are equally responsible for holding up their end of the lease as well as following all state landlord-tenant laws. For example, if the landlord repeatedly showed up (without notice) in a state that requires a minimum of twenty-four hours of notice, the tenant may have a legal right to vacate the lease without notice (or very short notice).

Is a Lease Agreement Legally Binding?

Yes. Once signed by the landlord and tenant(s), it binds them to the conditions included, so long the rules and obligations comply with state and federal laws. While the agreement as a whole is legally binding, it’s important to know that not  all of the sections can be enforced by a court of law.

For example, if the rental agreement contains a condition that requires the tenant(s) to keep silent about a part of the building/premises that doesn’t comply with local building codes, the tenant(s) do not have to comply with the condition. Rather, they should first inform the landlord of the issue in writing (following the required notice periods), followed by the local/city housing authority if no response is received.

What about a verbal lease agreement?

Yes. While verbal leases are not recommended , state laws view them as legally binding agreements. However, due to the difficulty of enforcing the conditions and proving what was agreed-upon, they should only be used in situations where the parties have extreme trust in one another (family, for example), or are leasing a property that the landlord will also share (a single room, for instance).

Lease Agreement vs. Rental Agreement?

“Lease agreement” and “rental agreement” are terms that are often used interchangeably to refer to a binding agreement over the right to live or work in a residential/commercial property. Although commonly used to mean the same thing, they differ in the term (duration) of their contracts.

• Types: Standard Residential Lease Agreement | Lease to Own Agreement | Commercial Lease Agreement
• Types: Month-to-Month Lease/Rental Agreement

Does a Lease Have to be Notarized?

Notarization is the process of having a certified third (3rd) party officially verify a signature on a legal document. Generally, lease agreements do not have to be notarized. However, certain states, such as Ohio, require leases longer than three (3) years to be certified by a Notary Public.

Although it’s not required, having a lease be notarized is an additional means of security, ensuring a lease agreement is enforceable in a court of law.

Can a Lease be Terminated Before a Tenant Moves In?

Possibly. From a landlord’s point of view, the answer depends on whether or not their right to terminate is stated in the lease agreement. For a tenant, it also depends on the written lease, but also state law, which can provide the tenant with room for exiting the lease without incurring damages and other costs. In this situation, it’s in the best interest of landlords and tenants to provide notice to the other party of their intent to terminate the lease as soon as possible and try to come to an agreement on their own without involving litigation.

• Abandon / Abandonment – A tenant’s voluntary action of leaving the rental property prior to the lease’s end, and without providing notice to the landlord.
• Arbitration – The act of including a third (3rd) party to listen to an argument, who will then make a final decision.
• Arbitrator – The person involved in arbitration that makes the final decision regarding a dispute.
• Assign / Assignment – The act of permitting a secondary tenant (the sublessee) to live in a rental property in replacement of (or alongside) the original tenant (the sublessor). Also known as subleasing.
• Binding – Commonly used in the phrase “binding agreement” or “binding contract”, refers to a set of obligations, rules, terms, and other conditions that cannot be broken/breached.
• Co-tenant – A roommate; a tenant that shares the same rental property with another tenant.
• Contract – An agreement that binds two (2) or more parties to a number of requirements, obligations, and/or statements.
• Credit Report/Check – Used by landlords during the application process to view an applicant’s credit score, payment history, loans, and to generally see if there’s a good indication that the tenant will make timely payments.
• Discrimination – The illegal, unjust treatment of applicant tenants over topics out of their control (race/color, nationality, religion, disability, sex, age, and familial status).
• Escrow account  – In renting, an escrow account is a bank account that tenants deposit their rent into. The account is managed by the local municipality’s clerk’s office, who only pays out rent to landlords that comply with local housing codes or whatever the requirements were when the account was initially created.
• Eviction – The forced act of removing one (1) or more tenant(s) from a unit due to their non-compliance with the lease.
• Notice to Quit/Eviction Notice – A written notice given by the landlord to their tenant(s) stating the tenant(s) have to leave the rental by a certain date. Only used when the tenant(s) breached the lease.
• Guest  – An individual temporarily living/staying in a rental property. Invited by the tenant(s).
• Habitable / Livable – A rental property that is in good enough condition to warrant the tenant(s) to live in it.
• Holding Deposit – A monetary payment made from a tenant to a landlord to “hold” the rental property for a certain length of time, ensuring the landlord does not lease it to a different tenant.
• Landlord – The party responsible for managing the rental and overseeing the tenant(s). Is often the owner of the property (but doesn’t have to be).
• Lease  – A form used for specifying the details of a situation in which a property/unit/room is rented to one (1) or more tenants.
• Lock-out  – The act of preventing tenant(s) from entering a rental unit via changing the locks or similar action. Used when tenant(s) are late on rental payments. Typically an illegal action.
• Mediation  – Used for resolving disputes. Includes a third (3rd) party that listens to the arguments of both sides and assists them in coming to a mutual decision.
• Negligence  – An action that doesn’t take other people’s care and wellbeing into consideration. A mistake due to an obviously unreasonable decision.
• Periodic Tenancy – A type of short-term lease that has no pre-defined end-date. Can be terminated by the landlord or tenant so long appropriate notice is given.
• Rent control ordinance  – A local government restriction on the amount landlord’s can demand for rent. Common in large cities.
• Rent withholding  – The purposeful nonpayment of rent due to a landlord’s noncompliance with the lease. Legally permitted in some states.
• Rental Period  – The length of time between rent payments. Can be a year, a month, a week, or another pre-determined timeframe.
• Renter’s Insurance  – Purchased by tenants, covering them from liability in the event their possessions are destroyed by fire, flooding, theft, a broken pipe, and more.
• Security Deposit  – A monetary payment given from tenants to a landlord at the start of the lease. Used for covering unexpected damage, missed rental payments, and more. Landlords are required to return the deposit at the end of the lease if no deductions need to be made.
• Sublease – The act of introducing a second (2nd) tenant to live in the property alongside, or in replacement of, the original tenant.
• Sublessee – The individual living in the property in replacement of the sublessor. Also known as the “subtenant”.
• Sublessor – The original tenant to a rental property. Acts as the sublessee’s landlord.
• Subpoena – A document that legally requires a person to attend court.
• Tenant – The party paying rent in exchange for the right to live/work in the property. Also known as the ‘lessee’, ‘renter’, or ‘occupant’.
• Termination notice (for periodic leases) – A written notice delivered by the landlord or tenant signifying they wish to terminate the lease agreement. Typically provided thirty (30) days in advance of the next rental payment.
• Warranty of habitability  – A guarantee that the rental property will be livable for tenants for the full length of the lease term.

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Rental Application Cover Letter

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This Rental Application Cover Letter can be used by one or more tenants that are applying to rent a residential property such as a house or apartment .

In today's competitive rental market, landlords are often overwhelmed with rental applications. Tenants need to make an effort to stand out from the pack, and landlords are on the lookout for tenants that are well organised and professional . A cover letter is the first thing the landlord will see , so it is important that tenants take the time to prepare a high quality cover letter. This document will help tenants to do that.

The letter allows the tenants to present themselves in a professional and appealing manner. It gives them the chance to summarise their situation such as in relation to employment and previous rental properties, and it also lets them list the various documents that they may be providing to the landlord (such as a Rental Application Form , references, copies of payslips, and credit checks).

How to use this document

In this letter, tenants can enter their crucial information such as their personal contact details and information about their employment or other sources of income . They can summarise their rental history and list all of the documents that they are providing to the landlord.

If they have rented properties in the past, then many tenants get their previous landlords to provide a reference using our Rental Reference document. These references can then be attached to this letter.

In addition, many landlords require tenants to prepare a rental application form using our Rental Application Form for Residential Property . This application form can also be attached to the letter. Even if the landlord has not asked for it, many tenants choose to prepare a rental application form anyway , as it helps their application to stand out and impress the landlord .

Tenants may also attach copies of some recent payslips , to show the landlord that they earn enough to cover rent.

Many tenants also obtain a credit report from a reporting agency such as Equifax , and attach a copy of this credit report with the letter.

Once the letter and other attachments have been prepared, the tenant can provide them to the landlord, either by email, post or in person. If the landlord uses a property manager, then they can be delivered to the property manager on the landlord's behalf.

If the landlord or property manager has specified a particular procedure that tenants should use to apply for the property, then tenants should follow this procedure. For example, some landlords have specific forms that they want tenants to fill out, or other specific information that they want tenants to provide.

Applicable law

Each state and territory also has its own legislation regarding residential tenancies.

Further information or legal assistance, particularly in relation to residential properties is available from consumer affairs offices, tenant unions or tenant advice services in each state and territory. Community legal centres may also provide assistance.

In some cases, real estate agents may be covered by the Privacy Act 1988 (Commonwealth) . For example, if they have an annual turnover of more than $3 million then they may be covered. Or if they opt-in to the Privacy Act 1988 (Commonwealth) then they will be covered. If the Privacy Act 1988 (Commonwealth) applies, then there will be restrictions in relation to what sort of information can be collected and how it should be handled. The Office of the Australian Information Commissioner provides further information.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.

A guide to help you: How to Send a Letter

Other names for the document:

Cover Letter for Rental Application, Letter to Apply for Rental, Letter to Apply for Tenancy, Letter to Apply for Property Tenancy, Cover Letter for Tenancy Application

Country: Australia

Housing and Property - Other downloadable templates of legal documents

• Request for a Rent Payment Extension or Discount for Residential Lease
• Rent Increase Notice
• Letter to Neighbour About Nuisance
• Letter to Request Return of Residential Tenancy Deposit
• Tenant's Letter Giving Notice to End Tenancy
• Rent Receipt
• Late Rent Notice
• Licence Agreement - Holiday Rental
• Roommate Agreement
• Rental Reference
• Rental Application Form for Residential Property
• Letter Offering Lease Renewal
• Rent Reduction Notice
• Letter Confirming Receipt of Deposit
• Letter Refusing to Return the Deposit at the End of Tenancy
• Tenant Maintenance Request Letter
• Letter Reporting Hidden Defects in a Rented Property
• Other downloadable templates of legal documents

Rental Cover Letter: Sample Letter to Rent a House

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

• Credit history
• Employment/employment history
• Rental history
• Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

• (Highlight of employment history)
• (Highlight of rental history)
• (Something about your hobbies or interests)
• (Note about how you’ll be a good neighbor/tenant)
• (Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

Before you write a letter to rent a house, you need to find your dream property first. With build-to-rent communities designed to fit the tenant’s needs, Wan Bridge has created new homes for rent in Dallas , Austin , and Houston .

Contact our team today for more information about our communities and how to apply to become a resident.

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Lease Cover Letter

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How to Write a Cover Letter For a Rental Application

Key takeaways: Highlight the responsibilities you have that show you are a dependable adult. Give specific reasons why you like the apartment eg. workplace accessibility, close to family etc. Attach all the necessary documentation in an orderly format. The less work you give the landlord, the higher your chances.

Securing a rental property is never easy, let alone in a rent crisis like the one we’re experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you’re on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must. 

Merely submitting a rental application form will not be enough. Along with a verified identification (like your passport document number ), bank statements , and your personal references, you have to write a convincing rental application cover letter. 

There are many templates for a rental cover letter that seek to stand out amongst other prospective tenants. But other rental applicants will also be using those templates for sure.

A different mindset in writing your cover letter for a rental application just might give you the edge. At the outset, don’t rely on templates but write your original rental cover letter thinking as if it’s a job application.

Whether it’s the first time you’re applying for a rental property or the 20th, read on for some rent application tips and renter hacks that will help you win over your landlord.

Related articles:

• Rental Prices Are Soaring – Here’s What You Need to Know
• How Much Can a Landlord Increase Rent?
• Renters’ Rights: What You Should Know

What to include in a cover letter

When crafting a cover letter for a rental application, it’s best to direct it to the person in charge the lease. This letter should include:

• A brief introduction of the prospective tenant.
• Insights into their interests and pastimes including hobbies, club affiliations
• An overview of their professional history and additional personal details.
• It’s also beneficial for applicants to shed light on their r easons for relocating and their admiration for the specific property, ensuring the exact property address is mentioned.
• Housemates and their ages, an important input if you have children
• Pets (if any) and their description

Rental cover letter examples

Example #1: budget-conscious apartment in inner-city melbourne:.

Dear [Landlord name],

My name is [Your name] and I am writing to express my strong interest in renting the [Apartment number] apartment at [Building name and address]. I was immediately drawn to its [Mention specific features that appeal to you, e.g., modern kitchen, balcony with city views, etc.].

I am a [Your profession] with [Number] years of experience and currently work for [Your company name]. My annual income is [Your annual income]. I am a responsible and respectful individual with a clean rental history. I have lived in my current apartment for [Number] years and my previous landlord can be reached at [Previous landlord’s contact information] for a reference.

I am looking for a quiet and well-maintained apartment in a vibrant location like [Neighborhood name]. I am a tidy and considerate tenant who maintains a clean and respectful living environment. I am a non-smoker and have no pets.

I am available for a viewing at your earliest convenience and am flexible with the move-in date. Thank you for your time and consideration.

[Your name]

Example #2: Family home in a suburban area:

My name is [Your name] and I am writing on behalf of myself and my family to express our interest in renting the house at [Address]. We are a family of [Number] people, including [Number] adults and [Number] children aged [Ages of children].

We are currently living in [Current address] and have been there for [Number] years. We are seeking a larger home in a safe and family-friendly neighborhood like [Neighborhood name]. We were particularly impressed with the [Mention specific features that appeal to you, e.g., spacious backyard, proximity to schools and parks, etc.] of your property.

I am a [Your profession] and my partner is a [Partner’s profession]. We have a combined annual income of [Combined annual income]. We are responsible tenants with a clean rental history and excellent references. Our previous landlord can be reached at [Previous landlord’s contact information].

We are quiet and respectful neighbors who will take good care of the property. We are also mindful of noise levels and would adhere to any community regulations.

We are available for a viewing at your earliest convenience and are flexible with the move-in date. Thank you for your time and consideration.

Remember to personalize these examples further by:

• Adding specific details about your lifestyle and interests.
• Highlighting your strengths as a tenant, such as reliability, cleanliness, and respectfulness.
• Proofreading carefully before submitting your application.

Create a good first impression on the application form

As in applying for a job, first impressions count . Put your best foot forward even when filling up an online rental application such as a 1form. This you can do when answering a “ why is this property right for you ” example question. 

Whether it’s your first time renting or 20th, shine a light on your honest attributes . Always highlight that you’re a perfect match with the rental property also in the other vital information that has to be included a cover letter for the rental application. 

You can emphasise this in your work background . For example, you can cite the proximity of the rental to your place of employment or its commuting advantage.

Personalise your rental application cover letter

In other words, it would be to your advantage over other rental applicants if you go beyond the standard details in your rental application cover letter. The cover letter should be part of the must-have documents you need to rent an apartment or house.

Including your photo in your cover letter for rental application, for instance, will enable the landlord or property manager to put a face on your wish to live in the property.

Adding group pictures of the other members of your household may also help in this regard.

Add links to your online profiles

Just like in a job application cover letter, it may be useful to add web links to your rental cover letter application. You will have to limit those links to not more than two or three.

The links that you may add should be those that will help the landlord or property manager decide that you’re a good fit for the property.

Consider, for instance, adding the web link of the company you’re working for. Providing access to your LinkedIn profile can also project how stable your current employment or career is. 

Be extra helpful to the landlord or rental agency

Besides injecting personality to your rental cover application letter, you can go the extra mile too in being helpful to the landlord by indicating how long you expect to stay in the property.

In your rental cover letter application, make sure to indicate if your stay is short-term or long-term, and if possible, cite a specific time frame .

Providing this information in your rental cover letter might give you an edge over the other rent applicants. The specific time frame you provide will enable a landlord to better plan or manage tenancy in the property .

Harmonise the letter with the application form 

In writing the rental cover letter, be sure that its contents match those in the rental application form you filed with the landlord or rental agency. You have to be very careful as well in filling up the application form at the outset.

Accomplish a winning rental application form just as you would in writing a cover rental application letter.

Be careful with your spelling, as misspelled words could lead to confusion in your cover letter rental application.

Consistency is the key here, especially if you have manually filled up a hard-copy rental form. Make sure your handwriting is readable.

Filling up the rental form quickly and submitting it promptly can also be an advantage over other prospective tenants. Submit the rental application form at once even if you are considering other rental properties or unsure of the rental property approval.

What’s important is you’ve thrown your hat into the ring and let the rental agency or landlord know you’re interested.

Documents you need in a rental application

In the rental cover letter, you can likewise reiterate your compliance with the submission of documents required in the rental application . Inform the landlord of a document that you may be lacking. Assure that its paperwork is in process and give the date when you expect to submit it.

Generally, these required rental application documents would include the following:

• Identification . This typically requires submitting a copy of government-issued IDs, such as a driver’s license or passport. The rental application form’s instructions will specify which ID or IDs are required. 

• Rental history. This can be a copy of a previous rental agreement or proof of rental payments you’ve made previously.

• Previous bills. Copies of your past utility bills paid.

• Payslips or bank statements. These documents are needed as your proof of income. 

• References . Usually, these are professional references, and the stronger ones you should get are the real estate agents or property managers whom you’ve worked with in your previous rentals.

Be honest and upfront in your cover letter

Speak from the heart and be forthright in your rental cover letter application. Indicate that you are willing to discuss and resolve any potential stumbling block that the landlord or property manager may cite.

Ensure that you’re laying your cards on the table and not hiding anything.

Express your willingness, for example, to bring along your housemates during the rental property inspection. If you have initially made contact with the property manager or landlord, thank them for accepting your rental application and follow it up without sounding pushy or impatient .

Just reiterate your interest and emphasise why this property is right for you. Additionally, you can also look up our examples of how to answer the ”please share a few details about your history as a renter’ question if it comes up in the application.

If you do this all successfully, it’ll up your chances and then you can move onto learning what happens after your rental application is approved .

Can I rent a house without a job?

Yes, you can rent a house without a job , but you want to make extra sure to show that you’re a responsible tenant from the first impression. These are the kinds of things you want to tell the landlord about yourself because you can’t show your financial stability through pay slips.

What are good reasons for moving from my last rental?

Your landlord may ask your reasons for moving on from your last rental, in which case you should present a clear and fair explanation.

Reasons like you’re moving closer to the office or to family are understandable. On the contrary, reasons like disputes with your former landlord may raise red flags.

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Lease Renewal Letter

Last Updated: October 12, 2023 by Roberto Valenzuela

A lease renewal letter notifies the tenant about an upcoming lease expiration, and gives the tenant the option and direction for renewal. A renewal letter is informational and does not bind the landlord or tenant to a new lease.

Is Lease Renewal Necessary?

Lease renewal is optional in most cases, absent specific terms in the rental agreement. By default, a landlord can end a tenant’s lease at the end of its term, as long as the landlord follows state notice requirements.

When To Send a Lease Renewal Letter

Landlords often send a lease renewal letter far in advance of the lease’s end date. Tenants may take a long time deciding whether to renew. The landlord also has an interest in reserving enough time to find a new tenant in the event of non-renewal.

Some states additionally require a specific amount of advance notice, by law, regarding the option for lease renewal. This chart lists notice requirements, state by state:

If a lease renewal letter is not sent before the required state deadline, a current fixed-term lease upon expiration transitions into a month-to-month lease.

In states without an explicit timeframe, it’s still good practice to send a lease renewal letter well in advance of the lease’s expiration. Doing so provides the following benefits:

• The tenant has time to make a decision about renewal.
• Landlord and tenant can discuss and/or negotiate any new or changing terms.
• The landlord has time to advertise and start screening for new tenants if the current tenant decides not to renew the lease.

Elements of a Lease Renewal Letter

A lease renewal letter normally includes the following information:

• Landlord’s name and contact information.
• Tenant’s name and contact information.
• Rental property address, including the unit number.
• Reference to current lease agreement (a copy is often included with the letter).
• Due date for last rental payment.
• Expiration date of existing lease.
• New monthly rental amount.
• Date and length of new lease.
• Any terms for the new agreement that are new or changed from the original lease terms.
• Tenant process for lease renewal.
• Deadline for response.
• Landlord’s signature.
• Tenant’s acknowledgement.

Lease Agreement Renewal Terms

Some terms of the rental usually change when a lease gets renewed. Potential changes may include:

• Raising the rent to reflect the current market. ( calculate rental rates here )
• Lowering the rent to entice a tenant to stay.
• Switch to a month-to-month lease (usually if property sale is a possibility).
• Other change of terms to resolve issues that arose during the current lease.

Tenants for their part may also want to renegotiate the lease. A tenant may want to negotiate the following:

• Rent price or security deposit.
• Duration of the lease.
• Policies or rules.
• Renters’ insurance requirements.
• Payment method(s).

While the landlord has final say on any proposals the tenant makes, there’s a pressure to renew by default since finding a good new tenant is often a lengthy and difficult process. Here are some methods and considerations landlords use to stay in a strong negotiating position:

• Reviewing local rental markets to see what similar units charge.
• Assessing seasonality and current rental demand.
• Factoring the property owner’s financial situation (i.e., mortgage on rental property).
• Potential concessions or amenities to offer the tenant.
• The quality of the tenant and tenancy in general.

Sending a Lease Renewal Letter

Sending a lease renewal letter can be done by mail, in person or email. Each of these methods requires some care to ensure receipt and proper documentation:

• Certified Mail: Restricted delivery is sometimes a consideration, since only the addressee (in this case, the tenant) can sign to receive it.
• Email: Often sent with delivery and read receipts to document that the tenant received and opened the message.
• In-person: Standard practice is to have the tenant acknowledge receipt with a signature.

After delivery, it’s common for landlords to keep a copy of the renewal letter filed with a notation of delivery method plus any other relevant information.

What if a Tenant Does Not Renew Their Lease?

Sometimes a tenant receives a lease renewal letter but decides not to renew. Documentation and notice are important in this situation. Rental best practice is for the tenant to produce a letter confirming non-renewal in writing, and for the landlord to give the tenant written notice about the lease’s end date.

The notice of end date usually includes specific instructions on what the tenant must do prior to moving out. These instructions vary depending on the specifics of the tenancy, but often include the following directions:

• Remove all trash and personal items.
• Thoroughly clean all appliances.
• Repair any damage caused to the property by tenants and invitees.
• Discontinue cable and phone services and other relevant utilities.
• Return keys.

Related Rental Templates

Rental Application Form

Residential Lease Agreement

Room Rental Agreement

Month-to-Month Lease Agreement

Residential Sublease Agreement

Eviction Notice Form

Related Rental Laws

Security Deposit Law

Squatter’s Rights

Eviction Process

Breaking a Lease Early

Rent Control Laws by State

Landlord Tenant Rights

10+ Lease Agreement Letter – Email Format, Examples, Writing Tips

• Sample Letters
• February 17, 2024
• Bank Letters , Agreement Letters , Business Letters

Lease Agreement Letter – Here are some of the Writing a Simple Rental Agreement Letter Formats and Rent Agreement Letter are available below on this page with the detailed information. So, read the mentioned information about the Lease Agreement Letter Format carefully. PDF links are also available on the page for download purposes.

Also See: 10+ Project Agreement Letter Format – Wording, Tips, Samples

Lease Agreement Letter Format – Tips

Content in this article

What is Lease Agreement Letter?

A Lease Agreement Letter is an agreement between two parties. The lease Agreement generally lasts 12 months whereas the rent is 30 days. That means the landlord can’t raise the rent without your written evict you without cause and you can’t break a lease without consequence.

What does Lease Agreement Letter contain?

Generally, the Lease Agreement Letter contains the details like the name of the lessee or their agents. Due dates, and Amount of rent, late charges. The mode of the rent will be based on the agreement that the two parties had taken.

Lease Agreement Letter sample

Name _________________

Address ___________________

Subject: Lease Agreement Letter

Name ______________________

Address ________________________

Dear ______________________,

This is about the Lease Agreement Letter. We hope that you will enjoy our facilities. And, also we are requested here is a copy of our lease agreement by ________________________. So, please review the agreement terms of this lease. 

The intial deposit of the lease about __________________ by __________________. The deposit will be returned at the termination of this agreement if no damage has been done to the property.

Following are the terms that must be agreed upon:

• Monthly rental fee is ________________. Rent should be received by the 6th of every month. Rent should be paid in cash or credit card.
• The deposit will be returned at the termination of this agreement if no damage has been done to the property.
• If the rent is late the additional charges are ________________. If the rent goes unpaid for one month, the landlord will terminate the contract.

If have any doubts about the information contact us at ____________________.

Thanking You.

Name ________________________

Signature ________________________

Lease Agreement Letter Sample Format

This Lease Agreement establishes clear terms for leasing between Your Name and [Tenant’s Name], covering rent, duration, and responsibilities for the property at [Property Address].

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Tenant’s Name] [Tenant’s Address] [City, State, ZIP Code]

Dear [Tenant’s Name],

This Lease Agreement is entered into between [Your Name], hereinafter referred to as the “Landlord,” and [Tenant’s Name], hereinafter referred to as the “Tenant,” for the property located at [Property Address] under the following terms and conditions:

Terms of Lease:

• The leased property is described as [Provide a detailed description of the property, including any specific details about the unit or space being leased.]
• The lease term will commence on [Start Date] and continue for a period of [Specify Lease Duration] months, unless terminated earlier in accordance with the terms of this agreement.
• The monthly rent for the leased property is [Specify Rent Amount], payable on or before the [Due Date] of each month. Late payments may incur a penalty of [Specify Late Fee].
• The Tenant agrees to pay a security deposit of [Specify Security Deposit Amount] on or before the [Start Date], which will be refunded within [Specify Number of Days] days after the termination of the lease, subject to deductions for any unpaid rent or damages.
• The Tenant is responsible for maintaining the leased property and shall promptly inform the Landlord of any necessary repairs.
• Either party may terminate this lease agreement with [Specify Notice Period] written notice.
• This lease agreement shall be governed by and construed in accordance with the laws of [Specify Jurisdiction].

By signing below, both parties acknowledge and agree to the terms and conditions outlined in this Lease Agreement.

[Your Name] [Your Signature]

Agreed and Accepted:

[Tenant’s Name] [Tenant’s Signature] [Date]

Lease Agreement Letter Example #1 

A Lease Agreement Letter is a legal contract that states the agreement between the owner of the landlord and tenant who willing to take a property on lease. This letter traces the plan between the owner or landlord and another person that is happy to pay the lease while involving the property 

Name _______________________________

Address _________________________

Subject:  Sample Lease Agreement Letter

Name _________________________

Dear _______________________,

This lease agreement letter is between ______________________. The tenant has to pay the charges of services and utility charges and water. And, the tenant has to pay for the parking facilities for one car space. The landlord will return this deposit to the tenant while the lease period is over.

The tenant should agree not to disturb the peace or run any commercial business on the property. The tenant will not make any changes to the property without the permission of the landlord. 

If have doubts any of these feel free to contact us at _____________________.

Signature _____________________

Lease Agreement Letter Example #1 

Cancellation Of Lease Agreement Example #2

This is the letter of cancellation of the lease agreement. That tenant should formally explain that announcing that our lease has been completed. This template can be used for any residential, including apartments, offices, houses. 

Name ____________________

Address ______________________

Subject: Cancellation of Lease Agreement

Name _____________________

Address _______________________

The purpose of this letter is to serve a notice that the cancellation of my lease agreement. I am current tenant at the address of _________________ under the agreement of lease agreement which expires. 

This letter services as formal notice that I do not intend to extended or renew the lease agreement and will be vacating the leased property. I hereby formally request a walkthrough of the above-listed property manager, other property individuals. 

If you have any questions or need any other information contact us at ___________________.

Lease Agreement Letter Through Email Format Example #3

This is the type of the Lease Agreement Letter through Email format for the tenants and the lanlords about there contract of lease to extent. 

Dear __________________,

This is to inform you that my lease has been completed. Even though I want to continue as a tenant. So, please consider my request to continue. Because this property is very lucky to me and I and my family are a shift to another home as well.

So, If you agree to me to continue I am so happy. I promise me from my side that I will continue to pay the rent as usual without any late and will not damage any of the property. Hope our relation will go a long way and we will renew our contract after next year.

If you want to know more information you can contact me at _____________________ as you knows. 

Name ___________________

Signature __________________

How To Write A Notice To Vacate Letter (Template) Example #4

This letter is a notice that you are vacating the apartment. Vacating date, and money. This notice commonly informs the landlords that you are vacating. If your lease is clear you may go. Or other your lease is not completed you have written notice to the landlord. 

Name _______________________

Subject: How to Write a Notice to Vacate Letter

Dear __________________________,

As per the rental agreement, I am providing this letter as date _____________________ that I am moving out of my rental unit, ending my lease that began on ___________________.

And, I am expecting my security will be refunded in full as my apartment is being in a good condition. And, in case you are breaking the lease because there are issues with the apartment. 

If any questions and doubts you can contact me at ___________________.

Thanking you.

Address _______________________________

Residential Lease Agreement Letter

This Residential Lease Agreement between Your Name and [Tenant’s Name] establishes clear terms for renting the property at [Property Address], covering rent, duration, and property-related responsibilities.

Subject: Residential Lease Agreement Letter

This Residential Lease Agreement is entered into between [Your Name], hereinafter referred to as the “Landlord,” and [Tenant’s Name], hereinafter referred to as the “Tenant,” for the residential property located at [Property Address] under the following terms and conditions:

• The leased property is described as [Provide a detailed description of the residential property, including any specific details about the unit or space being leased.]
• The monthly rent for the residential property is [Specify Rent Amount], payable on or before the [Due Date] of each month. Late payments may incur a penalty of [Specify Late Fee].

By signing below, both parties acknowledge and agree to the terms and conditions outlined in this Residential Lease Agreement.

Commercial Lease Agreement letter

This Commercial Lease Agreement between Your Company Name and [Tenant’s Company Name] establishes clear terms for renting the commercial property at [Property Address], covering rent, duration, and mutual responsibilities.

[Your Company Name] [Your Company Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Tenant’s Company Name] [Tenant’s Company Address] [City, State, ZIP Code]

Subject: Commercial Lease Agreement Letter

Dear [Tenant’s Company Name],

This Commercial Lease Agreement is entered into between [Your Company Name], hereinafter referred to as the “Landlord,” and [Tenant’s Company Name], hereinafter referred to as the “Tenant,” for the commercial property located at [Property Address] under the following terms and conditions:

• The leased property is described as [Provide a detailed description of the commercial property, including any specific details about the unit or space being leased.]
• The monthly rent for the commercial property is [Specify Rent Amount], payable on or before the [Due Date] of each month. Late payments may incur a penalty of [Specify Late Fee].

By signing below, both parties acknowledge and agree to the terms and conditions outlined in this Commercial Lease Agreement.

[Tenant’s Company Name] [Tenant’s Signature] [Date]

Commercial Lease Agreement Letter

Tenant Lease Agreement Email Format

This email confirms the lease agreement for [Property Address], attaching detailed terms for the Tenant’s review and signature, with an invitation to address any queries.

Subject: Tenant Lease Agreement for [Property Address]

I trust this email finds you well. We are pleased to confirm the details of your lease agreement for the property located at [Property Address]. The agreement terms are as follows:

• The monthly rent for the property is [Specify Rent Amount], payable on or before the [Due Date] of each month. Late payments may incur a penalty of [Specify Late Fee].
• A security deposit of [Specify Security Deposit Amount] is required on or before the [Start Date], which will be refunded within [Specify Number of Days] days after the termination of the lease, subject to deductions for any unpaid rent or damages.
• You, as the Tenant, are responsible for maintaining the leased property and shall promptly inform us of any necessary repairs.

Please review the attached Lease Agreement for your reference. If you have any questions or concerns, feel free to reach out. We kindly request your signature on the agreement to signify your acceptance of the terms.

Thank you for choosing [Your Company Name] as your leasing partner. We look forward to a successful and mutually beneficial tenancy.

[Your Name] [Your Title] [Your Company Name] [Your Contact Information]

Attachment: [Lease Agreement Document]

Tenant Lease Agreement Email Format 

Lease Agreement Letter to Property Manager

This letter attaches the Lease Agreement for [Property Address] to the Property Manager, detailing key terms and responsibilities for their review and records.

[Property Manager’s Name] [Property Management Company Name] [Property Manager’s Address] [City, State, ZIP Code]

Subject: Lease Agreement for [Property Address] – Attention: Property Manager

Dear [Property Manager’s Name],

I trust this message finds you well. I am writing to confirm and formalize the lease agreement for the property located at [Property Address], managed by your esteemed company.

• The Tenant is responsible for maintaining the leased property and shall promptly inform the property management company of any necessary repairs.

Attached to this email, please find the detailed Lease Agreement document for your records. If you require any additional information or have specific instructions, please do not hesitate to reach out.

Thank you for your attention to this matter. We look forward to a successful tenancy under your management.

[Your Name] [Your Signature] [Your Company Name] [Your Contact Information]

Lease Agreement Letter to Business

This letter delivers the Lease Agreement for [Business Property Address], outlining key terms for the business tenant’s review and signature.

[Business Tenant’s Name] [Business Tenant’s Address] [City, State, ZIP Code]

Subject: Lease Agreement for [Business Property Address]

Dear [Business Tenant’s Name],

I am pleased to confirm the Lease Agreement for the business property located at [Business Property Address]. The terms of the lease are as follows:

• The monthly rent for the business property is [Specify Rent Amount], payable on or before the [Due Date] of each month. Late payments may incur a penalty of [Specify Late Fee].
• The Tenant is responsible for maintaining the leased business property and shall promptly inform us of any necessary repairs.

FAQS About Lease Agreement Letter – Email Format, Examples, Writing Tips

What should be included in a lease agreement letter email.

Include details such as the property address, lease duration, rent amount, payment terms, security deposit, maintenance responsibilities, and any termination clauses.

How can I format a Lease Agreement Letter in an email?

Start with a clear subject line, address the recipient professionally, and organize the information in a structured manner. Attach the Lease Agreement document for reference.

Are there specific tips for writing a Lease Agreement Letter to a property manager?

Clearly address the property manager, provide comprehensive details, and attach the full Lease Agreement for their records. Be open to addressing any queries they may have.

What information should be emphasized when sending a Lease Agreement Letter to a business tenant?

Highlight lease duration, rent, payment terms, security deposit, and any specific responsibilities related to maintaining the business property. Encourage thorough review and understanding.

Are there common mistakes to avoid when drafting a Lease Agreement Letter email?

Avoid ambiguity in terms, ensure all details are accurate, and provide contact information for any questions. Additionally, make sure the attached document is accessible and well-formatted.

Along with Lease Agreement Letter Format , we are also providing the Tenancy Agreement Sample above. If have any doubts mention them in the below comments section. So, that we will get you back. Don’t forget to share the article. And, follow us on our Twitter page for all more relevant updates and new topics as well.  

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Lease Agreement Letter

Be very careful if you’re leasing your property or land especially if you’re doing so for the first time. A lease agreement letter is a legal letter that helps you conduct a smooth and safe agreement process. Since you hand over your property or item to someone else, you should make sure that it comes back to you safe and sound.

Leasing is basically an agreement almost like that of renting. The difference between the two is that renting is done for a short period of time usually for 30 days and after that, the contract is automatically renewed whereas leasing is done for a long period of time and meanwhile the landlord cannot make any changes in the agreement until the agreement ends or is terminated by both parties with the mutual decision. The lease agreement letter is sent to the lessee by the lessor.

In order to make your lease agreement letter proper, professional and fully legal try to follow these guidelines;

• Write clearly the name of lessor and lessee.
• Mention the details of the agreement and its terms and conditions.
• Add the amount of lease properly
• Specify how a lessee will have to compensate in case of any damage.
• Keep the language of the lease agreement letter simple and clear.
• You should make sure that your lease agreement terms are not violating any laws of your country.
• For a lease agreement to be used as a legal document it is important to attest it from a notary public or attorney.
• Always keep a duplicate of agreement with you as proof.

If you’re planning to lease your house but are confused about writing lease agreement letters, our samples are here to help you.

The text of the letter contains

After your consent, I am now finalizing the agreement. This lease agreement will take effect from [enter date]. Note that in this whole period, neither you the lessee, nor I the lessor, are supposed to go beyond the terms and conditions of the agreement the detail of which has been mailed to you with the form.

The lease amount has been fixed to [enter amount] which you are supposed to pay by the [enter date] of every month. The agreement is for the period of [enter period] and the lease charges will not rise until a fresh agreement is made. As soon as the advance payment is received you’ll be able to accommodate the land/house/ for lease. I would like to remind you of the clause of the agreement form which mentions that the agreement form is a legal document and can be used as legal proof if the need arises. I hope such a need will not arise.

The agreement is hereby finalized on [enter date].

Preview and details of the templates

Lease agreement letter template

License: ENERGY  (Personal use only) (Distribution) by Kate Elizabeth (CEO)

Tenancy agreement letter from landlord

Harry John 7834 Francisco Argentina 54000

22 nd January 2019

Windy Rims Canvas road Argentina 54000

In response to our online conversation about the advertisement regarding my apartment at 305-A Jordan Villa. I am writing this letter to give you the details of the terms of the lease. If you agree please sign a copy of this letter and send it to me. The terms are as follow:

• The lease will start from 1 st February 2019 and will terminate on 31 st January 2021 i.e. for two years.
• The apartment has electricity, gas & water connections and has furniture (a bed and a sofa set).
• The rent per month will be $2300 per month.
• A security deposit of $3000/- will be necessary before you move in.
• The apartment should be used only for residential purposes and not for any commercial purpose.
• The rent will be paid on the 5 th of every month.
• The tenant can’t sublease the apartment to a third party.
• Any loss or damage done by the tenant to the apartment will be deducted from the security amount at the time of ending of lease .

If you have any questions you can reach me at this number [X]. I would like your response within seven working days or I will consider that you don’t agree and will find another tenant.

Harry John.

Room rental agreement letter

Timmy Tank 70912- Greenway Samara, sans 90451

Jenny Wills 50192 Whitehouse Samara, sans 90456

This agreement letter is written for the property situated at Jordan Villa 305-a Santa Town. This agreement is for Jenny Wills for 8 months beginning from 1 st February 2019 and ending on 30 th September 2019. This is for the rent of a large room and a bathroom.

The rental amount will be $500/- and will be paid on the 10 th of every month after 10 a late rent of $20/- will be charged. A security deposit of $1500/- is a must .

Miss Jenny Wills will be responsible for her food and utilities. All the utilities (electricity, water, gas, cable, trash) will be split in half and are paid to the owner.

Mr. Timmy Tank will be responsible for any renovation in the house and if any loss or damage has done by Jenny Wills to the said property she will be responsible for that.

In case this agreement does not work it can be put to an end by either party. There will be no penalty for ending the agreement and the deposit will be returned after deducting any utility or loss done to the property.

Timmy Tank.

Rental agreement letter

George Robert 2347-lilyway North Ohio, 30897

22 nd February 2019

William Frank 67777- City market Greenway Australia.

This rental agreement letter is written between George Robert (landlord) and William Frank (lessee) for the apartment located at 567- White road North Ohio. The duration of the lease will be 2 years. Mr. Frank will pay $600/- per month as the rent of the apartment. the rent should be paid at the 5 th of every month after that $20/- will be charged per day. A security deposit of $1000/- will be necessary. Mr. Frank will be responsible for ensuring the property during his stay and until the agreement is valid. Mr. Frank is not authorized to use the property for any illegal attempt.

George Robert.

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Lease Administrator Cover Letter Example

Writing a cover letter for a lease administrator position can be a challenging task. With all the key pieces of information that must be included, it can be easy to overlook key components and not showcase your best qualifications. This guide aims to provide helpful tips to ensure your cover letter is complete, professional, and accurately reflects your experience. With the right approach, crafting the perfect cover letter for a lease administrator role can be a relatively straightforward process.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Lease Administrator Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the Lease Administrator position at [Company Name]. As a highly organized and detail- oriented individual, I am confident that I would be a great asset to your team.

I have two years of experience in the leasing industry, where I gained valuable knowledge of landlords, tenants, and other stakeholders. My responsibilities included maintaining accurate records of all leases, collecting rent, and resolving disputes. I developed excellent problem- solving skills which enabled me to effectively handle complex issues and find solutions quickly.

In addition, I am familiar with lease paperwork and documents, as well as other real estate laws and regulations. My ability to interpret lease documents and interpret the language, as well as my strong negotiation skills, have enabled me to successfully close deals and maintain positive relationships with both landlords and tenants.

I possess excellent communication and interpersonal skills and would be a great asset for your team. I am highly motivated and organized, and I work well both independently and in a team environment.

I would welcome the opportunity to discuss my qualifications with you further, and I am enclosing my resume for your consideration. I look forward to hearing from you soon.

Sincerely, [Your Name]

Create My Cover Letter

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Looking to improve your resume? Our resume examples with writing guide and tips offers extensive assistance.

What should a Lease Administrator cover letter include?

A lease administrator cover letter is a key part of any job application, and so it’s important to include all of the relevant information in order to make the best impression on potential employers. Your cover letter should provide an overview of your experience and qualifications, as well as demonstrate your enthusiasm and readiness to take on the role of a lease administrator.

When writing your cover letter, be sure to demonstrate a deep understanding of the type of work involved in being a lease administrator. Provide examples of how you’ve handled similar duties in the past, such as rent negotiations or lease renewals. Describe the challenges you’ve faced and how you successfully overcame them. You should also highlight any skills you have that are beneficial to the role, such as proficiency in property management software and the ability to maintain effective relationships with tenants.

In addition, be sure to express your dedication to providing excellent customer service and your willingness to ensure the lease process is handled in a timely and efficient manner. Finally, don’t forget to provide your contact information and let the employer know that you’re available for an interview. This will show your enthusiasm and commitment to the role.

Lease Administrator Cover Letter Writing Tips

Cover letters are a great way to introduce yourself to a potential employer, so if you’re applying for a lease administrator position, you’ll want to make sure yours stands out. Here are some tips to help you write a successful cover letter:

• Start by introducing yourself and stating why you are applying for the role. Explain why you are a good fit for the position and how your skills and experience make you an ideal candidate.
• Highlight any background you have in lease administration, such as working with tenants to negotiate lease terms and managing payments.
• Include any accomplishments or awards you’ve achieved in your current role and how this demonstrates your ability to handle lease administration responsibilities.
• Demonstrate that you understand the importance of compliance with relevant laws and regulations.
• Show that you have the right organizational skills to manage property leases and tenants.
• Demonstrate that you have strong problem- solving abilities and can think on your feet when issues arise.
• Speak to the fact that you can work well within a team environment and can liaise with other stakeholders, such as landlords and tenants.
• Make sure to proofread your cover letter before submitting it, as a mistake can cost you the job.

By following these tips, you can craft a successful cover letter for a lease administrator role. Good luck!

Common mistakes to avoid when writing Lease Administrator Cover letter

Writing a cover letter for a lease administrator position requires careful attention to detail. It is important to ensure that your cover letter is professional and contains all of the necessary information to make a strong impression on the hiring manager. Here are some of the most common mistakes to avoid when writing a cover letter for a lease administrator position:

• Not customizing the cover letter. Your cover letter should be tailored to the specific position you are applying for. Generic cover letters can make you look lazy and unprofessional, so be sure to customize each cover letter you write to the job at hand.
• Not emphasizing your strengths. When writing your cover letter, it is essential to highlight your experience and skills. Include relevant achievements, responsibilities and qualifications that make you a strong candidate for the position.
• Not providing examples of your work. It’s important to provide specific examples of your work that demonstrate your skills and knowledge of lease administration. This will help the hiring manager understand how you can make a positive contribution to the organization.
• Not addressing the hiring manager by name. It is important to show respect and professionalism in your cover letter by addressing the hiring manager by name.
• Not proofreading your cover letter. Always proofread your cover letter before sending it off to ensure that it is error- free and professional.

Following these tips will help you to create an effective cover letter that will make a great impression on the hiring manager. Good luck!

Key takeaways

A cover letter is a great way to support your qualifications and provide a prospective employer with a more complete picture of who you are and what you can bring to their organization. If you’re applying for a role as a Lease Administrator, here are some key takeaways to keep in mind when crafting your cover letter:

• Highlight your relevant experience and skills related to lease administration. Demonstrate your knowledge of the lease process, from initial review to renewal and termination.
• Showcase your ability to accurately analyze leases and contracts, and provide insights for improvement.
• Illustrate your proficiency in legal terminology and regulations related to leases. Show that you can effectively interpret leases, including spotting potential issues.
• Demonstrate your organizational and administrative skills. Show that you can manage large numbers of leases and contracts in an efficient and timely manner.
• Emphasize your communication skills. Show that you can effectively liaise between tenants and property owners, and provide clear and concise explanations of lease agreements.
• Demonstrate your knowledge of accounting and finance. Show that you can accurately track lease payments and document financial transactions.
• Focus on your customer service skills. Show that you can successfully provide tenants and property owners with exceptional service and handle difficult situations with professionalism and tact.

By emphasizing these skills and qualifications in your cover letter, you can demonstrate to a potential employer that you are the best candidate for the Lease Administrator role.

Frequently Asked Questions

1. how do i write a cover letter for an lease administrator job with no experience.

When applying for a Lease Administrator job with no experience, it is important to emphasize any relevant skills or experiences you do have. Emphasize your education and any internships, volunteer experiences, or part- time jobs you have had, as well as any additional skills and qualifications you possess. Additionally, be sure to address why you are an ideal candidate for the role and why you are excited to join the team. Make sure your cover letter is concise, professional, and tailored to the position you are applying for.

2. How do I write a cover letter for an Lease Administrator job experience?

When writing a cover letter for a Lease Administrator job with experience, be sure to include your prior experiences and skills that make you the right candidate for the job. Emphasize the skills and qualifications you possess that set you apart from other applicants. Additionally, be sure to provide examples of how you have used your skills and experiences to succeed in past positions. Lastly, explain why you are interested in the position and how you can help the team reach their goals.

3. How can I highlight my accomplishments in Lease Administrator cover letter?

When discussing your accomplishments in your Lease Administrator cover letter, be sure to provide specific examples of how you have achieved success. Describe the challenges you faced and what strategies you used to overcome them, as well as the results you achieved. This will demonstrate to the hiring manager why you are the right candidate for the job. Additionally, be sure to focus on the accomplishments that are most relevant to the position and highlight how they can help the team reach their goals.

4. What is a good cover letter for an Lease Administrator job?

A good cover letter for a Lease Administrator job should concisely and professionally outline why you are the right candidate for the job. Be sure to emphasize your relevant skills and experiences, and provide specific examples of how you have used them to achieve success in past positions. Additionally, explain why you are interested in the position and why you believe you can help the team reach their goals. Lastly, provide any additional qualifications or skills you possess that make you the ideal candidate for the job.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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• How To Rent

How to write a cover letter for a rental application

Erin Delahunty, Property Journalist

13 Feb 2023, 5:21pm

In many of parts of Australia, there’s stiff competition for great rental properties. The cover letter that goes with the application is a way for prospective tenants to explain why they should get the rental above other applicants.

Essentially, a cover letter is a summary of all the key information and data provided in the application, showing why someone would be a good tenant – similar to the cover letter that accompanies an application for a job.

If an online portal like Ignite is used, there may not be a specific spot for a cover letter, but the advice for writing a good one applies equally to how tenants answer the all-important question: “Why is this property right for you?”.

What should a cover letter include?

Sofia Ligeros , leasing consultant with ACT-based Independent Property Group, said a cover letter should be addressed to the person who is handling the tenancy and include:

• Information about the applicant
• A bit about their hobbies
• Working background and other personal information
• Tenants should also explain why they’re moving and why they like the property, making sure to include the actual address of the property.

A cover letter for a home is similar to a cover letter for a job. Picture: realestate.com.au/rent

“You also need to show you have an understanding of your obligations as a tenant and why you believe you would make a great fit for their home,’ she said.

Ms Ligeros said photographs can be a great personal touch, too, helping the property manager put a face to a name.

Michelle Wilde , the principal of Queensland-based Stella Property, uses Ignite to handle applications, so doesn’t require cover letters. However, she said applications need to make it clear the would-be tenant can pay on time, are responsible and will look after the property. The biggest red flag for Ms Wilde is if a tenant has had an issue or dispute with a previous property manager.

Why is this property right for you?

Many application forms ask tenants to answer a simple question: Why is this property right for you? Whether it’s answered directly in a field online, as it is with Ignite , or through a cover letter, the vital response is vital.

Trish Mewett , a Jim’s Real Estate franchisor, said it’s a way for applicants to speak openly and honestly about why they want the property.

A photo of the applicant can be a great personal touch. Picture: realestate.com.au/rent

She said prospective tenants should explain how the property suits their life and speak with passion. “Home is where the heart is, so speak from the heart, but don’t overdo it so that it sounds unbelievable, as this may put managing agents off your application.”

It’s also smart to add some additional background details, such as your work, education and hobbies, to help flesh out the full picture of who an applicant is.

Example of a cover letter for a rental

Here’s an example of a good cover letter.

(Applicant current address)

(City, postcode)

(Phone number)

  (Agent name)

(Agent address)

Subject; Application cover letter for (address of property)  

Dear (name of property manager or landlord)

My name is (applicant name) and along with (applicant name), we would like to formally apply for the rental property at (address) as advertised at (URL).

We previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Prior to that, from (start date) to (end date), we lived at (address). Both were rental properties and we have included our previous property managers (or landlords) as references in our attached application.

We both work (full-time/part-time) and earn a combined (amount) weekly, so we feel we are more than able to cover the (amount) weekly rent and bond. We have both been employed for (time period) and consider our employment status as secure.

We are particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to both of our workplaces.

We are quiet and respectful of others’ privacy and have always had good relationships with our previous landlords and they’re happy to speak to that.

Although we enjoy socialising, we like our home to be a peaceful place.

Along with my cover letter, we have included the rental application and all relevant identification documents.

We’re looking for a stable tenancy and hope you will consider our application favourably. If you have any questions or concerns, please do not hesitate to contact us.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

This article was originally published on 15 Jul 2021 at 11:48am but has been regularly updated to keep the information current.

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