speech to text zoom recording

Audio transcription for cloud recordings

Audio transcription automatically transcribes the audio of a meeting or webinar that you record to the cloud. After this transcript is processed, it appears as a separate VTT file in the list of recorded meetings . Additionally, you have the option to display the transcript text within the video itself, similar to a closed caption display. When sharing a cloud recording , you can enable or disable if viewers can see the transcript.

The transcript is divided into sections, each with a timestamp that shows how far into the recording that portion of the text was recorded. You can edit the text to more accurately capture the words, or to add capitalization and punctuation, which are not captured by the transcript.

Transcripts are supported in multiple languages and email notifications for audio transcriptions can also be enabled.  Users can also enable automated captions to provide live captioning during the meeting, rather than having to wait for the transcript to be generated afterwards. 

This article includes:

How to generate an audio transcript

How to view or edit the audio transcript, how to display the transcript as closed captions, how to search for text in audio transcripts, prerequisites for using audio transcription.

• A Pro, Business, Education, or Enterprise license with cloud recording enabled
• Audio transcription enabled

Note : If you meet the prerequisites above, but do not see the option,  submit a request to Zoom Support to have this feature enabled.

To generate a transcript, start a cloud recording .

After the meeting ends, you will receive an email that lets you know that your cloud recording is available. A short time later, you also receive a separate email letting you know that the audio transcript for the recording is available. These emails include links to view your recordings and transcript.

Note : The audio transcript may take additional time to process after the cloud recording video/audio has processed.

Audio transcripts are saved in VTT format. If you download the VTT file, you can open it with a text editor or word processing application. You can also view or edit transcripts in the web portal.

• Sign in to the Zoom web portal.
• In the navigation menu, click  Recordings .
• Click the name of the recorded meeting. You will see a list of recording files .
• Click the play icon. The text of the transcript displays on the right-hand side of the video. 
• Hover over a phrase you want to edit and click the pencil icon. Note : If a phrase belongs to an unknown speaker, you can also hover over Unknown Speaker and click the pencil icon to edit the name.
• Make any changes to the text, then click the check mark.   The updated version of the text is displayed when you play the audio or video file.

The transcript is automatically embedded within the audio and video file, but is hidden by default. To see the transcript in the audio or video file:

• Click the play icon.
• Click the CC icon at the bottom right of the screen.      The text displays on top of the video, similar to closed captioning.

You can search for text within the audio transcripts for your own cloud recordings. If you're an admin, you can also search all audio transcripts in the account.

• In the navigation menu, click  Recordings to search your own audio transcripts. If you're an admin, click Account Management then Recording Management .
• In the Search text in audio transcript text box, enter a word or phrase.
• (Optional) In the Storage Location drop-down menu, select a location to only display audio transcripts from a specific Communications Content storage location .
• Click Search . Matching text will be highlighted.
• Click View Detail to view the full transcript. The text of the transcript displays on the right-hand side. 
• Click the Audio Transcript tab on the right. Matching text will be highlighted.

How to change the original language of the audio transcript

By default, audio transcripts for cloud recordings are generated in English, but the default language can be chosen for a recording and have the transcript regenerated. 

• Hover your cursor over the Audio transcript file and click Change Language . 
• Click the dropdown menu and select from the available languages. 
• Click Save to begin generating the audio transcript with that as the speaking language within that recording.  Zoom will re-analyze the recorded audio with the newly chosen speaking language to provide a better quality transcription. 

Supported languages for cloud recording audio transcripts 

Supported languages currently include:

• Chinese (Simplified)

How to Transcribe a Zoom meeting or Recording (for Free)

October 23, 2023.

Rasheed Ahamed

It's 2023, and naturally, every important discussion—whether it's a sales call, user interview, or a team meeting—now happens on Zoom. However, once the meeting is over, we often move on to the next meeting or task, leading to the loss of most of the knowledge shared during that meeting. To put it another way, valuable action items, hard-earned insights, and decisions are permanently lost. This is where Zoom transcription comes in.

Zoom Transcription

Zoom transcription , which involves transcribing and indexing Zoom meetings, has proven to be the easiest solution for preserving insights and takeaways from your meetings. Meeting transcripts also make the conversation much more accessible to people from various backgrounds, abilities, and learning styles.

As Kristen Gallagher, CEO of Edify puts it, transcribing meetings helps you meet the employees where they are. 

“I have really seen that people are more motivated, productive, and work better together when you are meeting them where they are. This involves taking the time to understand people and their learning styles, as well as potentially making some changes to your communication workflow that are more supportive and more inclusive of that team.”

- Kristen Gallagher, CEO, and founder of Edify.

From sales to product to engineering, everyone can benefit from transcribing their Zoom meetings.

Now, the question arises: How can you transcribe your Zoom meetings?

In the past, you would have had to record a meeting, send it to a Zoom transcription service, pay for them to transcribe it, and then wait for the transcript to come back. But not anymore. Transcribing Zoom meetings has become much easier with Grain.

For those who are unfamiliar, Grain is a tool that lets you record, transcribe, and share the important moments from video meetings. In this post, we'll show you how you can get transcripts of your Zoom recordings using Grain and review the usability of Zoom's built-in transcription feature.

Alright, let’s get started.

How to Transcribe a Zoom Meeting

• Create a Grain account
• Upload or Record Your Zoom Meeting
• Get Your Meeting Transcript ‍ ‍

Step 1: Create a Grain account

Sign up for Grain using your Google or Outlook account. Once you're in, you can create a workspace and optionally invite your team members to join. The Grain workspace will save your meetings along with transcripts for you to access whenever you need them.

‍ Go to the sign up page .

Step 2: Upload or Record Your Meeting

Now, you can either transcribe an existing Zoom recording or, record and transcribe your upcoming Zoom meetings using Grain.

• If you want to transcribe a recording, you have two options: you can import it directly from Zoom Cloud for free, or upload it from your local drive. If your recorded meetings are stored in your Zoom Cloud account, you can easily import them into Grain for transcription with just a few clicks. Once you connect your Zoom Account, you'll see a list of available recordings in your Zoom Cloud, ready to be imported. Simply click "Import" to import any recording.

• If you're looking to transcribe your upcoming Zoom meetings, enable auto-record for the calls . You can do this by going to the 'Record Call' page and turning on the record settings for your meetings.

Step 3: Get Your Meeting Transcript

As soon as you upload or record, Grain will automatically transcribe your meeting in a preferred language (set to ‘English’ by default). In a minute, your Zoom transcript will be ready for you to edit and download. 

If you'd like to see a quick demo on how to transcribe meetings using Grain , here you go:

Edit your transcript: ‍

Click on the edit icon located right next to the transcript search bar. You will then have the option to select and edit individual words in the transcript.

Remove filler words:

Grain will automatically remove filler words like “umm” and “uhhs” from the transcript.

Download your Zoom transcript:

You can use the 'More' option located in the top right corner to download your transcript in a format of your choice. Grain allows you to export the meeting transcript in PDF, SRT, VTT, and DOCX formats. In other words, you can transcribe Zoom meetings to text or Word using Grain .

Transcribe your zoom meetings in different languages:

Grain can transcribe your zoom meetings in Bulgarian, Croatian, Catalan, Czech, Danish, Dutch, English, Finnish, French, German, Greek, Italian, Latvian, Norwegian, Polish, Portuguese, Romanian, Russian, Slovak, Slovenian, Spanish, and Turkish.

To turn on transcription support in another language, go to your Settings > Recordings > Transcription > select your preferred language.

You can log in to your Grain workspace anytime you would like to watch your recordings and get the transcripts. You can follow the same steps to transcribe your interviews as well.

Zoom webinar transcription:

Looking to transcribe your Zoom webinar session? Upload your recording to Grain and follow the same steps to get webinar transcripts—and edit your recording to create shareable highlight clips your team can distribute across social media.

Automatically Transcribe Your Zoom Meetings

If you need to transcribe Zoom meetings multiple times a week, then you can automate the whole process. 

Either, you can connect your Zoom account to Grain. Once connected, everytime you record with Zoom and save to Zoom Cloud, your recordings will automatically appear in Grain, fully transcribed, and ready for you to clip and share. 

Or, Choose which video meetings you’d like Grain to join and record. Head to the 'Record Call' page and decide which meetings you want to transcribe. When the meeting starts, Grain will automatically join, record, and transcribe.

Grain Transcription Vs Zoom Native Transcription

As you might already know, Zoom offers a native audio transcription tool for its licensed users. More specifically, you need to have a Business, Education, or Enterprise license to use native transcription.

While Zoom’s native transcription is accurate, it isn’t easy to read, use, and share. 

First things first. To enable Zoom transcription, log into your Zoom account > go to Settings > Recordings > check “create audio transcript”.

How to get your transcript from zoom?

When the meeting ends, you can log into your Zoom account and go to Recordings > Open the recording you’d like to see the transcript of > download closed captions.

Note that if you aren’t recording to Cloud, then the meeting transcript won't be saved. It’s also worth noting that the transcript will be available only from the moment you start recording.

‍ How long does it take for zoom to transcribe a recording? ‍

Zoom typically takes twice the duration of your meeting to process the transcript. For a 30-minute meeting, it can take up to 60 minutes to get the transcript. In some cases, Zoom might take additional time to process the transcript.

Comparing Transcripts from Grain and Zoom

Pricing: Grain can transcribe up to 50 video or audio meetings for free. In addition, for every new user you add to your workspace, you'll get to transcribe 10 more meetings. Zoom auto-transcription is only available for users with a Business, Education, or Enterprise license. If you’re a Zoom user with a free account, you can’t use the feature. 

‍ Accuracy: Determining the accuracy is quite difficult as, ultimately, it depends on input audio quality, compression, sampling rate, reverberation, and more. When we compared both, Grain transcripts are slightly more accurate than Zoom. 

‍ Language Support: As we mentioned above, Grain supports several languages. Zoom, on the other hand, currently supports only English.

‍ Readability : Though both Grain and Zoom identify different speakers in the call and include speaker labels in their transcripts, Grain’s transcript is more readable. The structure of the transcript from Grain is natural and more human-centric than that of Zoom’s.👇

Format : You can download the transcript in multiple formats using Grain. Zoom only offers VTT format.

‍ Shareability : With Grain, you can easily share the whole transcript or clip and share key moments from your meetings in short video clips. Zoom transcripts are only shareable as a whole. 

‍ Filler words : Grain removes filler words from your transcript whereas Zoom doesn’t.

Processing time : Grain transcripts are available instantly after the meeting. Typically, you can just open the recording, edit, and download the transcript without any delay. Zoom transcripts take some time to process and aren’t available right after the call. 

Enabling Live Transcription on Zoom

Some prefer to have live meeting transcriptions to keep up with the discussion, capture and share interesting insights, and take notes. 

If you need to enable live transcription for your Zoom meetings, you can either use Grain or Zoom itself. 

Live Meeting Transcription on Grain ‍

If you’re recording your Zoom call using Grain, you’ll be able to see the live transcripts automatically. Log into your Grain workspace and go to the Record Call page. You should see the current meeting—right at the top of the list of the events. Click on “View Live Recording”. 

As the conversation happens, you can see the transcripts with speaker labels. 

Live Meeting Transcription on Zoom

You can also enable live transcription on Zoom. 

Log into your Zoom account and go to Settings. Ensure the “Meeting” tab is selected and click “In Meeting (Advanced)” from the side menu. 

Scroll down until you see:

• Automated captions
• Full transcript
• Save Captions

Enable all the three options and save your changes. That’s it. When you start your next meeting, you can see the Live captions appearing in Zoom. 

Easiest way to Transcribe Zoom Meetings

Grain is the easiest way to transcribe zoom meetings. Whether you’re looking to transcribe an upcoming meeting or a recording file stored in your Zoom Cloud/local drive, Grain has got you covered. Live transcripts, automatic speaker detection, multiple language support, filler word removal, and several other features make Grain a preferred choice for zoom meeting transcription.

Related Articles

5 ways to improve remote team communication using transcription, how to combine key moments from multiple zoom recordings, get started with grain.

Transcribe Zoom Recordings to Text

Transcribe audio/video to text automatically with our online AI transcription tool. No account required.

Transcribe Zoom Recording to Text in 3 Easy Steps

1. Upload a file to Notta

Click the ‘Select File’ to browse or drag and drop your file.

2. Convert audio to text

Select the audio language you want to transcribe. Enter an email address to receive the transcript. Click ‘Confirm’ to continue.

3. Get transcript via email

Once the transcription is finished, Notta will send the result to the email address you just entered. The link will expire in 72 hours. We suggest checking your mailbox in time.

Why Choose Notta Online Transcription Tool

Multiple platforms.

Visit our online transcription tool from any web browser such as Chrome, Safari, Edge, or Firefox.

Security & Privacy

We do not store any files or data you submit to Notta online tools. Also, this website is secured with SSL certificates to protect your privacy.

File Format Flexibility

Notta is compatible with many audio and video file formats such as WAV, MP3, M4A, CAF, AIFF, AVI, RMVB, FLV, MP4, MOV, and WMV.

Multilingual Capability

Notta supports up to 58 transcription languages, including English, German, Spanish, French, Hindi, and much more!

Our transcription tool can analyze and summarize your transcript, providing an automatic AI summary of the transcribed audio/video file.

High Accuracy

The accuracy of our voice recognition is constantly improving. For high-quality audio, we can deliver a transcription with up to 98.86% accuracy.

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Online caf to text converter, transcribe croatian audio & video to text, transcribe chinese audio & video to text, online automatic transcription software, online m4a to text converter, frequently asked questions.

What is Notta online transcription tool?

Notta online transcription tool converts audio or video files into text with speed and accuracy. Simply upload your files and get instant transcriptions, saving time and making content more accessible. Use it to transcribe your meetings, lectures, webinars, interviews, podcasts, videos, or recorded speeches.

How do I edit the transcript?

Once your transcription is complete, you’ll receive an email containing a link to the result. With Notta’s user-friendly online editor, you can quickly edit and refine the transcript in minutes. Sign up for a free Notta account and start perfecting your transcribed text.

Can I save and export the transcript of the audio or video file?

Yes. Once you have ensured everything is fine, you can upgrade to Notta Pro and proceed to download the transcript from Notta. You can export the file in multiple formats, including TXT, DOCX, EXCEL, PDF, or SRT.

Is my personal data secure with Notta online transcription tool?

Yes. Privacy and safety are of utmost importance to Notta, and strict security measures are implemented across all Notta tools to safeguard your data.

Is Notta online transcription tool a free service?

Yes, Notta offers free transcription services with a limitation: each user can transcribe one audio or video file for free, with a maximum duration of 3 minutes per file. This free service allows you to experience the quality of Notta's transcription. If you want to use all the advanced features and have more transcription quota, sign up for a Notta account and get a 3-day Free trial!

Is there a free app that will transcribe audio?

You can convert audio to text on your phone with Notta mobile app at any time and on any occasion. To generate high-quality transcriptions, you can either start a real-time recording or upload audio and video files. Notta is free to download from the Apple App Store and Google Play.

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Enabling live transcription in Zoom

Live Transcription provides robot transcription services, which enables speech to text transcription in Zoom Meetings and Zoom Webinars. This feature is enabled by the host of the meeting or webinar once it begins. Participants will not see the Live Transcript option unless the host enables it. 

This is a two-step process which begins with enabling this function in your Zoom account prior to the meeting . Once you’ve done so, you can turn on live transcription in your meetings at any time. 

• Step One: Enable Live Transcription for all meetings
• Step Two: Turn Live Transcription on during a meeting

Created February 2021 Enabling Live Transcription in Zoom

Step One: Enable Live Transcription in your Zoom account

The Live Transcription function only needs to be enabled in your Zoom account once. After you’ve done so, this option will be available during your meetings permanently. 

• Navigate to vanderbilt.zoom.us and select Sign in
• Sign in with your VUNet ID and password

• Locate the Closed Captioning heading
• Turn on the blue toggle switch to the right (shown below)

Step Two: Turn on Live Transcription during your meeting

Note: Live Transcription must be enabled during each meeting in which you intend to use it.

• Begin your meeting
• At the bottom of the screen, select Live Transcript . If you don’t see it, you might need to resize your window to be wider.

How to transcribe a Zoom meeting

With Audiotype, transcribing audio and video files to text online has never been easier. Transcribe your Zoom recording in under 5 minutes without having to create an account!

More than +30 languages accepted

Our transcription services for your Zoom meetings are available in +30 languages . Below is a preview of popular languages that are supported for automatic transcripts.

Works for any type of files

Our audio and video transcription tool supports the most popular audio formats (MP3, WAV) and video file formats (MP4, MOV, AVI). It is super easy to use and you get your Zoom transcripts in just a few clicks. No need to download any software!

Instant transcription

Our automatic transcription service provides accurate transcriptions in no time. Forget about manually transcribing Zoom calls.

Upload multiple files

You have multiple files to transcribe? Kill two birds with one stone with Audiotype’s transcription tool. Upload up to 10 files at a time.

No account required

We are the only transcription software that doesn’t require Zoom users or anyone to create an account to start transcribing.

Take advantage of our free trial to see how easy it is to use our software for video and audio transcriptions. Pay only if you’re satisfied!

Speaker detection

This transcription feature makes your life easy by splitting the transcript into paragraphs everytime a new speaker talks or after a pause.

Share with your team

Remote workers and individuals can copy/paste the link of their online Zoom meeting transcription . Sharing is caring!

How to transcribe Zoom meetings?

1. Record your Zoom Meeting

Open the Zoom platform and click on either Join a Meeting or Host a meeting.

2. Login to your Zoom Account

If you’re the host, select ‘’Zoom’’ in the uploader. This will redirect you to Zoom for authentication. If you’re joining a meeting, simply write your Meeting ID or Personal Link Name.

3. Upload your Zoom meeting to Audiotype

Once the meeting is over, select the Zoom recording that you wish to transcribe to text. You can upload up to 10 audio or video files . Each file should not exceed 2GB.

4. Select the language of your Zoom recording

Audiotype transcribes Zoom meetings in +30 languages and recognizes different accents in order to provide you with accurate transcripts .

5. Receive your Zoom transcript online

Our automatic transcription service can transcribe your conference calls and Zoom meetings in just a few minutes. The time it takes will depend on the length of your file. You will receive an email once your video or audio transcript is ready!

6. Export the transcript in the file format of your choice

Once you’ve received the email, you can export your transcript in text (.txt, .docx, .pdf) or in subtitles (.vtt, .srt). It’s never been this easy to get Zoom meetings transcribed!

Frequently Asked Questions

Absolutely! Our transcription tool is frequently used by Zoom users who wish to transcribe audio or video conferences quickly. All you have to do is upload your file and wait a few minutes to receive your transcript in your email account.

Audiotype’s transcription services are powered by artificial intelligence (AI) which enables our software to convert Zoom audio and video files to text. To transcribe Zoom meetings or Zoom webinars, you don’t even need an account. All you have to do is click on the free trial button if you want to see how it works in real-time. If you’re satisfied, you can then upload your file and you’ll receive it in your email account in a few minutes!

No problem. Our transcription software recognizes when a different person speaks as well as when a person pauses so it structures the transcription in different paragraphs every time this occurs.

You can export the transcript in the file format of your choice to make editing a breeze. In addition, Audiotype separates the text every time a new speaker talks or when a speaker pauses in order to make sure you barely have anything to edit!

Zoom is a cloud-based platform that allows you to hold video conferences , chat, phone as well as organize webinars and online events. It is used by businesses and organizations all over the world to make remote communication easier.

They needed meeting transcription like you

Transcribe your zoom meeting today.

Click on the Upload button for our AI-based transcription service to start doing its magic and transcribe your Zoom meeting into editable text documents.

• Audio Video Transcription

Transcribe Zoom recordings to text for free

Table of contents.

Have you ever been in a Zoom meeting where important information was discussed, and you wished there was a way to easily capture everything said? Well, you’re not alone. With the growing popularity of remote work, webinars, and online conferences, the need to transcribe Zoom meetings has become more essential than ever. In this article, we will explore the world of transcription, learn about various tools that can help transcribe your Zoom recordings to text for free, and discover tips to make the process smoother.

Understanding transcription and its significance

Before we dive into the tools and techniques, let’s understand what transcription is and why it’s so important. Transcription is the process of converting spoken language into written text. Imagine having a text version of your Zoom meeting —imagine how easy it would be to reference key points, search for specific information, and even repurpose content for other platforms like blog posts or articles.

Why transcribe Zoom recordings?

Transcribing Zoom meetings can be incredibly beneficial. First and foremost, it ensures that nothing gets lost in translation. Sometimes, audio quality during online meetings might not be perfect. Transcribing the conversation guarantees that even if you missed a word or two, you can still follow the discussion accurately.

Having a transcript allows you to create closed captions for your videos, making them more accessible to a wider audience, including those with hearing impairments. This is especially important if your Zoom meetings are recorded webinars or presentations.

Best free tools for transcribing zoom recordings

Now, let’s explore some free tools that can help you transcribe your Zoom recordings without breaking a sweat.

If you’re looking for an easy and efficient way to transcribe your Zoom meetings, Otter is a fantastic choice. This transcription tool offers both a free and a paid version. The free version allows you to transcribe up to 600 minutes per month, making it perfect for occasional use. Simply upload your audio or video file to Otter, and it will provide you with a detailed text transcript.

Pros and Cons of Otter

The pros of using Otter include its user-friendly interface and the ability to distinguish between different speakers automatically. This is particularly helpful during discussions involving multiple participants. However, keep in mind that the accuracy of the transcription might vary based on audio quality and accents.

2. Google’s Live Transcribe

For real-time transcription of your Zoom calls, Google’s Live Transcribe is a game-changer. It’s a mobile app that turns spoken words into text in real-time, making it an excellent choice for capturing the essence of live discussions.

How it works and its limitations

Live Transcribe uses your device’s microphone to pick up the audio and convert it into text on your screen. While this is great for accessibility, it might not be as accurate as post-meeting transcription services due to background noise and other factors. Additionally, Live Transcribe is currently only available for Android devices.

If you’re looking for higher accuracy and have longer recordings, Rev is a professional transcription service that offers a free plan with a twist. Rev’s free plan lets you transcribe up to 45 minutes of audio per month. While this might not be suitable for extensive use, it’s handy for occasional transcriptions of important Zoom meetings.

Utilizing Rev’s free plan for zoom recordings

To transcribe your Zoom recordings using Rev, simply upload your audio file to their platform. The service will provide you with accurate transcripts, complete with timestamps for easy reference.

Accuracy and turnaround time

Rev is known for its accuracy and attention to detail, which can be crucial when you need precise transcripts. However, keep in mind that the turnaround time might be longer compared to fully automated tools.

4. Speechify Transcription

Speechify Transcription offers a straightforward solution for converting audio to text . While primarily known as a text-to-speech app, Speechify also includes a transcription feature that can be incredibly useful for turning your Zoom recordings into text.

Overview of Speechify Transcription’s free transcription features

Speechify Transcription’s free version provides you with a certain number of transcription minutes each month. This feature can be particularly handy if you’re a student or professional who needs occasional transcriptions. The interface is intuitive, and you can easily upload your audio recordings to get accurate transcripts.

User experience and additional benefits

One of the standout features of Speechify Transcription is its user experience. The app’s design and functionality are geared toward making the transcription process hassle-free. Additionally, Speechify offers various integrations, making it easier to export your transcriptions to other platforms or use them in your projects.

5. Capterra

Capterra is not a transcription tool itself, but rather a resource that can help you discover and compare different transcription software options. If you’re looking for a variety of tools to choose from, Capterra can be a valuable starting point.

Capterra as a resource for finding transcription tools

Capterra provides a platform where you can explore various transcription tools, read user reviews, and compare features. This can save you time and effort by helping you narrow down the options that suit your needs best.

Comparing different free transcription solutions

When using Capterra to find free transcription tools, pay attention to factors like ease of use, accuracy, and any limitations on free plans. It’s important to choose a tool that aligns with your requirements and the nature of your Zoom recordings.

As you explore these free tools, keep in mind that each tool has its strengths and limitations. Consider your specific needs, such as the language of your Zoom meetings (English, French, German, Spanish, etc.), the desire for real-time transcription, and whether you’re using a personal Zoom account or an enterprise-level Zoom account. Additionally, take into account factors like pricing, cloud recording options, and the compatibility of the tool with your device’s operating system (such as Windows).

Manual transcription techniques

While automated transcription tools are convenient, sometimes you might need to roll up your sleeves and transcribe manually. Let’s explore two manual transcription techniques that you can use when the situation demands it.

1. DIY transcription: a cost-effective approach

If you’re willing to put in a bit of time and effort, DIY transcription can be a budget-friendly option. This technique involves listening to the Zoom recording and typing out the spoken words yourself.

Tips for accurate transcription

To ensure accuracy, make sure you’re working in a quiet environment where you can focus on the audio. Adjust the playback speed if needed, and don’t hesitate to rewind and replay sections that are unclear.

Time and effort considerations

Keep in mind that manual transcription can be time-consuming. It’s best suited for shorter recordings or instances where precision is crucial.

2. Crowdsourcing: harnessing the power of the community

CrowdSourcing involves outsourcing your transcription task to a group of people. There are platforms where you can crowdsource transcription, and individuals from around the world can contribute to transcribing your Zoom recordings.

Platforms for crowdsourced transcription

Websites like Amazon Mechanical Turk or various freelance platforms offer the opportunity to crowdsource your transcription needs. You can set a budget for the task and gather contributions from different transcribers.

Potential challenges and solutions

While crowdSourcing can be cost-effective and relatively quick, it might pose challenges in terms of consistency and quality. To mitigate this, consider reviewing and editing the transcriptions before finalizing them.

Best practices for effective transcription

Whether you’re using automated tools or transcribing manually, there are several best practices you should follow to ensure the quality and accuracy of your transcripts.

1. Enhancing audio quality

Before you even begin transcribing, it’s crucial to ensure that your audio quality is optimal. This can significantly improve the accuracy of your transcripts.

Preparing the recording

Position your microphone properly to capture clear audio. Avoid recording in noisy environments or places with strong echoes. If possible, use a dedicated microphone to enhance audio clarity.

Reducing background noise

Background noise can interfere with transcription accuracy. If you can’t control the noise during the meeting, consider using noise reduction software during the transcription process.

2. Speaker identification: clarity in conversation

If your Zoom meeting involves multiple participants, accurately identifying the speakers in your transcription is vital for context.

Differentiating multiple speakers

Automated transcription tools like Otter.ai often offer speaker identification features. However, if you’re transcribing manually, use names or initials to differentiate speakers in the text.

Tools to help with speaker identification

Some tools offer features that can automatically detect and label different speakers based on audio patterns. Utilize these features to save time and ensure accuracy.

3. Review and editing: polishing the transcript

Even if you’re using automated tools, it’s essential to review and edit the transcript before considering it final.

Importance of proofreading

Automated transcription tools are impressive, but they can still make errors, especially with accents, technical terms, or uncommon words. Proofreading helps catch these mistakes.

Addressing misinterpretations

Sometimes, automated tools might misinterpret words or phrases. Your familiarity with the content will allow you to correct these errors during the editing process.

Maximizing the benefits of transcribed content

Transcribed content offers more than just a textual representation of your Zoom meetings. Let’s explore how you can leverage these transcripts to your advantage.

1. Accessibility and inclusivity: reaching a wider audience

One of the most significant benefits of transcribing your Zoom meetings is enhancing accessibility. By adding closed captions or subtitles to your videos, you make your content accessible to a broader audience, including those with hearing impairments.

Making content available to all

Closed captions ensure that everyone can follow along, regardless of their hearing abilities. This inclusivity is crucial for Zoom webinars, presentations, or recorded conferences.

Compliance with accessibility standards

In many cases, providing closed captions is not just a courtesy—it’s a legal requirement to comply with accessibility standards.

2. Content repurposing: From text to various formats

Transcripts offer a goldmine of content that you can repurpose for different platforms and purposes.

Creating blog posts, articles, and ebooks

With a transcript in hand, you can easily extract key points, insights, and quotes to create engaging blog posts, articles, or even ebooks. This saves you time and effort in content creation.

Enhancing SEO through textual content

Transcribed content is searchable by search engines, which can improve your online visibility. Use relevant keywords from your transcripts to boost your content’s search engine optimization (SEO).

Navigating challenges in transcription

While transcription has numerous benefits, it’s not without its challenges. Let’s look at how to handle some common obstacles.

1. Accents and dialects: handling linguistic variations

Accents and dialects can sometimes pose challenges for Zoom audio transcription tools, leading to inaccuracies.

Tools for accented speech

Some transcription tools offer accent-specific models that are trained to handle diverse accents. Utilize these tools to improve accuracy.

If you encounter misinterpretations due to accents, consider using context clues or consulting with someone familiar with the dialect to correct the errors.

2. Technical glitches: dealing with incomplete recordings

Technical glitches or incomplete recordings can make transcription challenging.

Strategies to fill gaps

If your Zoom recording has gaps due to technical issues, try to fill in the missing parts by listening closely or referring to meeting notes.

Maintaining contextual coherence

In cases where the audio abruptly stops and resumes, maintaining contextual coherence in the transcript can be tricky. Use context clues to ensure the transcript remains coherent.

Speechify Transcription: turning audio into text with ease

When it comes to transforming your audio recordings into accurate text transcripts, Speechify Transcription emerges as a reliable ally. Whether you’re dealing with Zoom meetings, podcasts, or any audio/video content, Speechify’s auto-transcription feature simplifies the process. From Zoom transcription to converting podcasts into readable text, Speechify streamlines your efforts. Its user-friendly interface allows you to effortlessly upload your audio files and receive well-structured transcripts. So, whether you’re documenting important Zoom meetings, transcribing podcasts for accessibility, or converting audio/video content into text for reference or documentation, Speechify Transcription has you covered. Say goodbye to the hassle of manual typing and hello to the efficiency of automated audio transcript conversion, all while enhancing your workflow with accurate and accessible text transcripts for various purposes, from meetings to docs.

1. How to transcribe Zoom meeting into text?

There are several ways to transcribe a Zoom meeting into text. You can use automated transcription tools like Speechify Transcription, Otter.ai or Google’s Live Transcribe for real-time conversion. Alternatively, you can use manual transcription techniques, such as DIY transcription or crowdSourcing through platforms like Amazon Mechanical Turk. The choice depends on your accuracy needs and the tools available to you.

2. What is the advantage of using live transcription during a Zoom meeting?

Live transcription during a Zoom meeting, offered by tools like Google’s Live Transcribe, provides real-time text conversion of spoken words. This feature enhances accessibility for participants who may have hearing impairments or difficulty understanding spoken language. It ensures that everyone can actively participate and follow the discussion, promoting inclusivity in conferencing and collaboration.

3. Can I transcribe audio recordings other than Zoom meetings?

Yes, you can transcribe various types of audio recordings, not limited to Zoom meetings. Automated transcription tools like Otter.ai can process audio files in different formats, such as vtt, txt, and srt. Whether it’s a recorded Zoom meeting, a video recording, or any other audio file, these tools can help you convert the content into text for easy reference, summaries, or repurposing.

4. What are the steps to transcribe a Zoom recording automatically?

Transcribing a Zoom recording automatically involves a few straightforward steps. Step 1, choose an automatic transcription tool like Otter.ai or Rev that supports your needs. Step 2, upload your recording to the platform, whether it’s a Zoom cloud recording, a video recording, or even audio from a Teams meeting. The tool will then process the recording and generate an accurate transcript. Step 3, review the transcript to ensure accuracy and make any necessary edits before using the text transcription for various purposes.

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Cliff Weitzman

Cliff Weitzman is a dyslexia advocate and the CEO and founder of Speechify, the #1 text-to-speech app in the world, totaling over 100,000 5-star reviews and ranking first place in the App Store for the News & Magazines category. In 2017, Weitzman was named to the Forbes 30 under 30 list for his work making the internet more accessible to people with learning disabilities. Cliff Weitzman has been featured in EdSurge, Inc., PC Mag, Entrepreneur, Mashable, among other leading outlets.

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Increase Efficiency of Every Meeting – The Best Zoom Transcription Software

If you haven’t tried transcription software for video conferencing before, we recommend you give it a shot.

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Rev › Blog › Resources › Transcribe › Transcribe Video Conferences › Increase Efficiency of Every Meeting – The Best Zoom Transcription Software

If you haven’t tried transcription software for video conferencing before, we recommend you give it a shot. There are many benefits to transcribing Zoom meetings and webinars, including:

• Increased engagement because participants are better able to focus on the conversation, without having to worry about taking notes.
• Improved accessibility, particularly for people with hearing disabilities.
• Ability to create a speaker-labeled and searchable record for future reference.
• Boosts your marketability and online visibility if you use the transcripts to create content, quotations for social media, or reports.

If you want to learn more about how to maximize the functionality of Zoom, check out our guide on  how to transcribe a Zoom recording .

Here, we take a look at a few of the best Zoom transcription software options for 2021.

Who offers transcription software for audio and video conferencing?

Since late 2019,  Zoom has soared in popularity  from 10 million to 200 million+ free and paid users. Undoubtedly, some of its fanfare is owed to its automatic transcription capabilities offered to subscription holders. However, there are several online meeting apps that also offer built-in machine-generated transcripts. These include:

1.  GoToMeeting’s  Smart Meeting Assistant stores an unlimited number of transcripts in the cloud. They’re shareable, searchable and feature automatic scrolling as you watch the recording.

2.  Microsoft Teams’  online meeting software offers live transcriptions and speaker attribution with avatars.

3.  Cisco Webex Meetings  boasts real-time English translation into 100+ languages alongside its transcription. Other speech-related features include a virtual assistant which responds to voice commands and the ability to set trigger words to auto-note key parts of a discussion.

Aside from using video conferencing apps to generate real-time transcripts, there are two other methods for online meeting transcription. Let’s look at some options for each:

AI transcription companies

1.  Temi  costs $0.25 per minute and comes with custom timestamps, labels to mark a change of speaker, a simple editing tool and more. There’s no integration with Zoom, or other online conferencing tools, so all transcription has to take place post-meeting.

2.  Rev offers Live Captions for Zoom , which shows on-screen text for each speaker in real time on a Zoom meeting. This is built off the world’s most accurate speech recognition AI . While it’s not technically a live transcription, this is excellent for accessibility, and you can download a transcript of the Zoom live captions after your call by clicking “Save Captions” .

Human transcription companies

1.  Rev  offers three options for transcribing Zoom meetings:

• Human transcription services cost $1.25 per minute and are 99% accurate, provided the audio files are clearly audible. An extensive network of vetted native English-speaking transcribers completes all work on a secure online platform, available 24/7/365.
• Automatic transcription services cost $0.25 per minute and are 80%+ accurate. Rev customers can also use its free Transcript Editor tool to edit, share and view the transcript online. They’re downloadable too in a wide range of formats, including PDF.
• Zoom Live Captions automatically adds captions in real-time to your webinars and meetings. For $20 per month, Zoom hosts on our Individual & Small Teams plan receive 80 caption hours per month and post-meeting transcripts. It’s free for participants and hosts control whether to provide live captioning. Attendees also have the option to turn off captioning in their own windows.

What’s the best Zoom transcription software?

Rev’s Zoom Live Caption service, along with its competitively priced transcription services makes it the best Zoom transcription software to use in 2021. The additional plus points of Rev’s offerings are:

• Fast turnaround time averaging 3 hours. If you’re on a tight deadline and need it faster, check out our  Rush service  which is 5x faster.
• Time stamps synced to your audio or video are available for an extra $0.25 per audio minute. Whether it’s a one-to-one Zoom meeting or an online conference, you can use our interactive, speaker-labeled time stamps to jump to any point of the audio or video. Check out our  time-stamped transcription sample .
• Five methods to upload your Zoom meeting recordings with ease to our secure servers via: direct file upload or URL, our mobile app, automatic upload from cloud-based apps and API.
• Access to our 50,000+ network of professional transcribers who are trained in transcribing Zoom audio or video files.

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You may, however, be better off paying for a third-party app.

By Barbara Krasnoff , a reviews editor who manages how-tos. She’s worked as an editor and writer for almost 40 years. Previously, she was a senior reviews editor for Computerworld.

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If you’re in an important videoconferencing session and you are getting an infodump that you know you won’t remember, it can be very useful to have a transcription of that session. Video and audio recordings are all well and good, but a text version of your meeting can be a lot easier to search if you’re looking for that one specific bit of data inside of an hour’s worth of conversation.

There are a number of third-party apps out there that provide AI transcribing for recorded audio, such as Rev and Otter.ai . They also offer extra features, such as the ability to simultaneously listen to the audio and watch for places that need correction or to integrate directly with other apps such as Zoom. However, these are subscription services with fees. If free is what you’re looking for, then there are a couple of workarounds that may help — although they do have certain limitations.

Google Docs voice typing

Even longtime users of Google Docs may not be aware of its voice typing tool, which converts speech into text. This can be very handy if you have trouble typing or just find speaking faster or easier than typing. It can also be used as a transcription tool for any video or audio recording you may have. You can even run it during a live videoconference to transcribe the conversation as it happens.

To use voice typing as a transcription tool:

• Open a new Google Doc
• Select Tools > Voice typing
• If the language you’re using is not shown, click on the link above the microphone icon and choose your language
• When you’re ready to start recording, click on the microphone icon. It will turn bright red and begin transcribing. Note: be careful to click on the microphone icon after you start the audio you want to transcribe. Why? I’ll explain.

Once you’ve started the transcription feature, you cannot leave the Google Docs page, or the feature will automatically shut off. For example, if you’re transcribing a Zoom meeting, and you take a moment to click into your email, you are going to lose everything after that point until you go back to your document and click the microphone again.

In addition, the resulting transcription is — well, to be charitable, less than perfect. If people are speaking clearly, the Google Docs transcription feature does a reasonable job, but any mumbles, asides, or less-than-clear speech can be completely lost. In addition, forget commas, periods, and other niceties — if you want a fully grammatically correct document, you’ll have to fill those in later.

There is, however, an alternative.

Google Live Transcribe

Google’s Live Transcribe is an Android app that transcribes audio to your phone’s screen live as it “hears” it. The app is extraordinarily simple: you install it, load it, and it immediately begins transcribing. Originally built as an accessibility tool for people who are deaf or hard of hearing, Live Transcribe will save a transcription for three days. If you want to keep the text for longer than that, you simply copy and paste it into a document.

To test these transcription apps, I ran each while playing a YouTube video of The Verge ’s Dieter Bohn offering his take on the Pixel 4A . As you can see from the screenshots below, while neither will take any prizes for accuracy, Live Transcribe handled the audio feed reasonably better than Docs did. (Although I have to admit that I found the repeated mentions of the “pixel for a” from both apps rather funny.)

(Incidentally, I also tried using Gmail’s voice-to-text mode on my mobile phone to get a transcription, but the app kept choking on me about 20 seconds in.)

The verdict? If you only need a transcription of a meeting occasionally and don’t mind a number of errors and only a few periods, commas, and the like, then either might work for you, although I’d lean toward Live Transcribe. Otherwise, check out the third-party transcription services. They may not be free, but they’re more accurate, which very well may be worth it.

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Speech to Text - Voice Typing & Transcription

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Speechnotes is a reliable and secure web-based speech-to-text tool that enables you to quickly and accurately transcribe your audio and video recordings, as well as dictate your notes instead of typing, saving you time and effort. With features like voice commands for punctuation and formatting, automatic capitalization, and easy import/export options, Speechnotes provides an efficient and user-friendly dictation and transcription experience. Proudly serving millions of users since 2015, Speechnotes is the go-to tool for anyone who needs fast, accurate & private transcription. Our Portfolio of Complementary Speech-To-Text Tools Includes:

Voice typing - Chrome extension

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TextHear for iOS, works great on iPhones, iPads & Macs. Designed specifically to help people with hearing impairment participate in conversations. Please note, this is a sister app - so it has its own pricing plan.

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Tools developed for fast - batch conversions of audio files from one type to another and extracting audio only from videos for minimizing uploads.

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Speech to Text online notepad. Professional, accurate & free speech recognizing text editor. Distraction-free, fast, easy to use web app for dictation & typing.

Speechnotes is a powerful speech-enabled online notepad, designed to empower your ideas by implementing a clean & efficient design, so you can focus on your thoughts. We strive to provide the best online dictation tool by engaging cutting-edge speech-recognition technology for the most accurate results technology can achieve today, together with incorporating built-in tools (automatic or manual) to increase users' efficiency, productivity and comfort. Works entirely online in your Chrome browser. No download, no install and even no registration needed, so you can start working right away.

Speechnotes is especially designed to provide you a distraction-free environment. Every note, starts with a new clear white paper, so to stimulate your mind with a clean fresh start. All other elements but the text itself are out of sight by fading out, so you can concentrate on the most important part - your own creativity. In addition to that, speaking instead of typing, enables you to think and speak it out fluently, uninterrupted, which again encourages creative, clear thinking. Fonts and colors all over the app were designed to be sharp and have excellent legibility characteristics.

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Speechnotes is powered by the leading most accurate speech recognition AI engines by Google & Microsoft. We always check - and make sure we still use the best. Accuracy in English is very good and can easily reach 95% accuracy for good quality dictation or recording.

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Both Speechnotes dictation & transcription are lightweight-online no install, work out of the box anywhere you are. Dictation works in real time. Transcription will get you results in a matter of minutes.

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Super private - no human handles, sees or listens to your recordings! In addition, we take great measures to protect your privacy. For example, for transcribing your recordings - we pay Google's speech to text engines extra - just so they do not keep your audio for their own research purposes.

Health advantages

Typing may result in different types of Computer Related Repetitive Strain Injuries (RSI). Voice typing is one of the main recommended ways to minimize these risks, as it enables you to sit back comfortably, freeing your arms, hands, shoulders and back altogether.

Saves you time

Need to transcribe a recording? If it's an hour long, transcribing it yourself will take you about 6! hours of work. If you send it to a transcriber - you will get it back in days! Upload it to Speechnotes - it will take you less than a minute, and you will get the results in about 20 minutes to your email.

Saves you money

Speechnotes dictation notepad is completely free - with ads - or a small fee to get it ad-free. Speechnotes transcription is only $0.1/minute, which is X10 times cheaper than a human transcriber! We offer the best deal on the market - whether it's the free dictation notepad ot the pay-as-you-go transcription service.

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Privacy policy.

We at Speechnotes, Speechlogger, TextHear, Speechkeys value your privacy, and that's why we do not store anything you say or type or in fact any other data about you - unless it is solely needed for the purpose of your operation. We don't share it with 3rd parties, other than Google / Microsoft for the speech-to-text engine.

Privacy - how are the recordings and results handled?

- transcription service.

Our transcription service is probably the most private and secure transcription service available.

• HIPAA compliant.
• No human in the loop. No passing your recording between PCs, emails, employees, etc.
• Secure encrypted communications (https) with and between our servers.
• Recordings are automatically deleted from our servers as soon as the transcription is done.
• Our contract with Google / Microsoft (our speech engines providers) prohibits them from keeping any audio or results.
• Transcription results are securely kept on our secure database. Only you have access to them - only if you sign in (or provide your secret credentials through the API)
• You may choose to delete the transcription results - once you do - no copy remains on our servers.

- Dictation notepad & extension

For dictation, the recording & recognition - is delegated to and done by the browser (Chrome / Edge) or operating system (Android). So, we never even have access to the recorded audio, and Edge's / Chrome's / Android's (depending the one you use) privacy policy apply here.

The results of the dictation are saved locally on your machine - via the browser's / app's local storage. It never gets to our servers. So, as long as your device is private - your notes are private.

Payments method privacy

The whole payments process is delegated to PayPal / Stripe / Google Pay / Play Store / App Store and secured by these providers. We never receive any of your credit card information.

More generic notes regarding our site, cookies, analytics, ads, etc.

• We may use Google Analytics on our site - which is a generic tool to track usage statistics.
• We use cookies - which means we save data on your browser to send to our servers when needed. This is used for instance to sign you in, and then keep you signed in.
• For the dictation tool - we use your browser's local storage to store your notes, so you can access them later.
• Non premium dictation tool serves ads by Google. Users may opt out of personalized advertising by visiting Ads Settings . Alternatively, users can opt out of a third-party vendor's use of cookies for personalized advertising by visiting https://youradchoices.com/
• In case you would like to upload files to Google Drive directly from Speechnotes - we'll ask for your permission to do so. We will use that permission for that purpose only - syncing your speech-notes to your Google Drive, per your request.

Transcribe your recordings

Note:  This feature is currently available in Word for the web and Word for Windows.

The transcribe feature converts speech to a text transcript with each speaker individually separated. After your conversation, interview, or meeting, you can revisit parts of the recording by playing back the timestamped audio and edit the transcription to make corrections. You can save the full transcript as a Word document or insert snippets of it into existing documents.

You can transcribe speech in two ways: 

Record directly in Word

Upload an audio file

Record in word.

You can record directly in Word while taking notes in the canvas and then transcribe the recording.  Word transcribes in the background as you record; you won't see text on the page as you would when dictating. You'll see the transcript after you save and transcribe the recording.

Make sure you’re signed into Microsoft 365, using the new Microsoft Edge or Chrome.

Go to  Home  >  Dictate  > Transcribe .

If it’s your first time to transcribe, give the browser permission to use your mic. There might be a dialog that pops up in the browser or you may have to go to the browser settings. 

Be careful to set the correct microphone input on your device, otherwise results may be disappointing. For example, if your computer's microphone input is set to your headset mic based on the last time you used it, it won't work well for picking up an in-person meeting.

If you want to record and transcribe a virtual call, don't use your headset. That way, the recording can pick up the sound coming out of your device.

Wait for the pause icon to be outlined in blue and the timestamp to start incrementing to let you know that recording has begun.

Start talking or begin a conversation with another person. Speak clearly.

Leave the Transcribe pane open while recording.

When finished, select Save and transcribe now  to save your recording to OneDrive and start the transcription process.

Transcription may take a while depending on your internet speed. Keep the Transcribe  pane open while the transcription is being made. Feel free to do other work or switch browser tabs or applications and come back later.

Note:  The recordings will be stored in the Transcribed Files folder on OneDrive. You can delete them there. Learn more about privacy at Microsoft.

You can upload a pre-recorded audio file and then transcribe the recording. 

Make sure you’re signed into  Microsoft 365, using the new Microsoft Edge or Chrome.

Go to  Home  >  Dictate dropdown > Transcribe .

Choose an audio file from the file picker. Transcribe currently supports .wav, .mp4, .m4a, .mp3 formats. 

Transcription may take a while depending on your internet speed, up to about the length of the audio file. Be sure to keep the Transcribe  pane open while the transcription is happening, but feel free to do other work or switch browser tabs or applications and come back later.

Note:  Recordings are stored in the Transcribed Files folder on OneDrive. You can delete them there. Learn more about privacy at Microsoft.

Note:  Users with a Microsoft 365 subscription can transcribe a maximum of 300 minutes of uploaded audio per month.

Interact with the transcript

Your transcript is associated with the document it’s attached to until you remove it. If you close and reopen the pane or close and reopen the document, the transcript remains saved with the document.

You can interact with the transcript in a few different ways.

Access the audio file

Play back the audio

Use the controls at the top of the Transcribe pane to play back your audio. The relevant transcript section highlights as it plays.

Select the timestamp of any transcript section to play that portion of audio.

Change the playback speed up to 2x .

Relabel a speaker or edit a section

The transcription service identifies and separates different speakers and labels them "Speaker 1," "Speaker 2," etc. You can edit the speaker label and change all occurrences of it to something else. You can also edit the content of a section to correct any issues in transcription.

In the Transcribe pane, hover over a section you want to edit.

Add a transcript to the document

Unlike Dictate, Transcribe doesn't automatically add the audio to the document. Instead, from the Transcribe pane, you can add the entire transcript, or specific sections of it, to the document.

To delete the transcript or create a new one, select New transcription . You can only store one transcript per document; if you create a new transcript for the document, the current transcript will be deleted. However, any transcript sections you've added to the document remain in the document, but not in the Transcribe pane.

Rename a recorded audio file  

You can rename an audio file that has been recorded.

Go to the Transcribed Files folder in OneDrive, or at the top of the Transcribe pane, click the name of the recording. When the audio player interface appears, close it to return to the Transcribed Files folder.

Note:  TheTranscribed Files folder looks different depending on whether your OneDrive account is for a business or personal.

Close the Transcribe pane in Word and then reopen it to see the name update.

Share the transcript and recording

You can share the transcript with someone in two ways:

Select  Add all to document  to add the entire transcript to your document, then share the Word document as usual. The transcript will appear as regular text in the document and there will be a hyperlink to the audio file in the document.

Share the Word document as usual. The recipient can open the  Transcribe  pane to interact with the transcript. To protect your privacy, playback of the audio file is by default not available in the  Transcribe  pane for anyone that you share the Word document with.

You can also share the transcript and enable playback of the audio file in the Transcribe  pane:

On your version of the Word document, click the filename at the top of the  Transcribe  pane to go to where the audio file is saved in OneDrive.

The Transcribed Files folder in OneDrive opens.

Find your recording, then select Actions > Share   and add the email address of the person you want to share the recording with.

Share the Word document as usual.

The person that you shared both the Word document and audio file with will be able to open the Word document, open the  Transcribe  pane, and interact with both the transcript and audio file.

System requirements and language availability 

System requirements are:

Transcribe only works on the new Microsoft Edge and Chrome.

Transcribe requires an Internet connection.

Transcribe experience works with 80+ locales:

Arabic (Bahrain), modern standard

Arabic (Egypt)

Arabic (Iraq)

Arabic (Jordan)

Arabic (Kuwait)

Arabic (Lebanon)

Arabic (Oman)

Arabic (Qatar)

Arabic (Saudi Arabia)

Arabic (Syria)

Arabic (United Arab Emirates)

Bulgarian (Bulgaria)

Chinese (Cantonese, Traditional)

Chinese (Mandarin, Simplified)

Chinese (Taiwanese Mandarin)

Croatian (Croatia)

Czech (Czech Republic)

Danish (Denmark)

Dutch (Netherlands)

English (Australia)

English (Canada)

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Note:  This feature is currently available only on the Windows platform in OneNote for Microsoft 365.

Voice and Ink are a powerful combination. Together for the first time in Office, transcription and ink  makes it easier than ever to take notes, focus on what’s important, and review your content later. With transcription on, you can record what you hear. You’re free to annotate, write notes, or highlight what’s important. When you’re ready to review, your ink will play back in lockstep with the recording. You can easily jump to a specific moment by tapping on any annotation to recall more context. 

Note:  Transcribe is not available for GCC/GCC-H/DoD customers.

You can transcribe speech in two ways:  

Record directly in OneNote.

Upload an audio file.

Note:  When you play back the audio, you can see the ink strokes that you made during the recording.

Record in OneNote

You can record directly in OneNote while taking notes in the canvas and then transcribe the recording.  OneNote transcribes in the background as you record; you won't see text on the page as you would when dictating. You'll see the transcript after you save and transcribe the recording. The ink strokes you make while recording it will be captured and replayed. 

Make sure you’re signed into Microsoft 365 and using the latest version on OneNote. 

Be careful to set the correct microphone input on your device for the best result. For example, if your computer's microphone input is set to your headset mic based on the last time you used it, it won't work well for picking up an in-person meeting.

If you want to record and transcribe a virtual call, don't use your headset. That way, the recording can pick up the sound coming out of your device.

If it’s your first-time transcribing, give the OneNote app permission to use your mic:  How to set up and test microphones in Windows (microsoft.com) .

Tip:  When the pause icon is outlined in purple and the timestamp starts to change, the recording has started and you can speak, have a conversation, or record a lecture. Speak clearly or make sure the incoming audio is clear.

Note:  The recordings are stored in the Transcribed Files folder on OneDrive. You can delete them there. Learn more about privacy at Microsoft.

You can upload a pre-recorded audio file and then transcribe the recording. Make sure you’re signed into Microsoft 365 and using the latest version on OneNote. 

Choose an audio file from the file picker. Transcribe currently supports .wav, .mp4, .m4a, .mp3 formats.

Transcription may take a while depending on your internet speed, up to the length of the audio file. Be certain to keep the Transcribe pane open while the transcription is happening, but feel free to do other work, switch browser tabs or applications, and come back later.

You can delete stored recordings in the Transcribed Files folder on OneDrive.  Learn more about privacy at Microsoft.

Use Ink while recording

Note:  Inking strokes made during the paused state replay at the same time.

Interact with the transcript 

Your transcript is associated with the OneNote page it’s attached to, until you remove it from that document. If you close and reopen the pane or the document, the transcript remains saved with the document. 

You can interact with the transcript these different ways. 

Access the audio file 

Play back the audio 

Use the controls at the top of the  Transcribe  pane to play back your audio. The relevant transcript section highlights as it plays. 

Relabel a speaker or edit a section 

The transcription service identifies and separates different speakers and labels them "Speaker 1," "Speaker 2," etc. You can edit the speaker label and change all occurrences of it to something else. You can also edit the content of a section to correct any issues in transcription. 

Add a transcript to the document 

Unlike Dictate, Transcribe doesn't automatically add audio to the document. Instead, from the Transcribe pane, you can add the entire transcript, or specific sections of it, to the document. 

Note:  You can only store one transcript per document; if you create a new transcript for the document, the current transcript will be deleted. However, any transcript sections you've added to the document remain in the document, but not in the Transcribe pane. 

Rename a recorded audio file 

You can rename an audio file that has been recorded. 

Go to the   Transcribed Files   folder in OneDrive, or at the top of the  Transcribe   pane. Select the name of the recording.  When the audio player interface appears, close it to return to the Transcribed Files folder.

Close the Transcribe pane in OneNote and then reopen it to see the name update.

Note:   The Transcribed Files folder looks different depending on whether your OneDrive account is for a business or personal. 

Share the transcript and recording

Select the  Add all to document  button to add the entire transcript to your OneNote page, then share the OneNote page as usual. The transcript displays as regular text in the page with a hyperlink to the audio file in the document.

Share the OneNote page as usual. The recipient can open the  Transcribe  pane to interact with the transcript. To protect your privacy, playback of the audio file is, by default, not available in the  Transcribe  pane for anyone that you share the OneNote page with.

On your version of the OneNote page, click the filename at the top of the  Transcribe  pane to go to where the audio file is saved in OneDrive.

Also share the OneNote page as usual.

The person that you shared both the OneNote page and the audio file with will be able to open the OneNote page, open the  Transcribe  pane, and interact with both the transcript and audio file.

Transcribe + Ink only works on version 2211 Build 16.0.15819.20000 or later.

Transcribe + Ink requires an Internet connection.

Transcribe + Ink experience works with 80+ locales:

Spanish (Puerto Rico)  

Troubleshooting 

Can't find the Transcribe button 

If you can't see the button to start Transcription, make sure you're signed in with an active Microsoft 365 subscription. 

Switch accounts 

Note:  If you see the message “Switch account to transcribe on this notebook”, you need to switch your active account to the identity that has the required edit permissions. This message displays when you try to transcribe a page of the notebook where you don’t have the edit permission.  

Select the user profile currently displayed on the top right corner.

Select the user profile that has edit permissions for that page.  

About Transcribe

Transcribe is one of the Office Intelligent Services, bringing the power of the cloud to Office apps to help save you time and produce better results.

Your audio files are sent to Microsoft and used only to provide you with this service. When the transcription is done your audio and transcription results are not stored by our service.  For more information see  Connected Experiences in Office.

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How to Use Text to Speech on Zoom in 2022

• October 20, 2022

Knowing how to use text-to-speech on Zoom is helpful for accessibility and document presentation. It’s easy to set up once you know which tools to use and your options for text conversion.

In this article, you’ll learn how to use text to speech on Zoom.

How to Use Text to Speech on Zoom

Unfortunately, Zoom doesn’t have its own text to speech function. This means you’ll need to use a third-party platform for creating spoken text. Depending on your device and needs, it could be as simple as using your built-in screen reading software. For example, on iOS and OSX, VoiceOver screen reader will work fine.

Alternatively, if you’re on Windows, JAWS and NVDA are suitable options, as is TalkBack on Android. 

How to Use Text to Speech on Zoom on iOS and OSX

Here are the steps for setting up Voiceover on OSX and iOS. If you’re on an Apple device, this is arguably the easiest way to do it because you don’t need to install any extra software.

How to Use Text to Speech on Zoom on iOS

• On your iMac or MacBook, press Command and F5.
• A dialog box will open showing you options such as Learn More and Enable Voiceover.
• Simply turn it on and your Mac will read the screen.

Alternatively, if Siri is enabled, you can ask it to turn on Voiceover.

How to Use Text to Speech on Zoom on OSX

Setting up Voiceover is much easier on an iPhone or iPad:

• Activate Siri by saying, “Hey, Siri”.
• Then say, “Turn on Voiceover”.

You can also do it by going to Settings and tapping Accessibility. Then, select Voiceover and toggle on or off.

Pros and Cons of Using Voiceover for Text to Speech

It’s worth understanding the pros and cons of Voiceover when it comes to how to use text to speech on Zoom.

• Voiceover is easy to set up for Apple users.
• It doesn’t require any third-party software.
• On iOS, it includes gesture recognition, meaning you don’t have to use your screen.
• On OSX, it removes the need for the keyboard.
• Its functionality is limited – you don’t have much control over voice, accent, speed, etc.
• Voiceover will just read your whole screen, which could get annoying for you and the other meeting participants.

How to Use Text to Speech on Zoom with Android Devices

The process for how to use text to speech on Zoom on Android is very similar to iOS. There’s a built-in service called TalkBack:

• Open your Settings menu and then scroll down to Accessibility.
• Tap TalkBack and switch it to On.

TalkBack has a lot of settings for language, speed, pitch, etc. and it includes gesture recognition. There’s no point in going over the pros and cons of TalkBack because they’re almost identical to Voiceover on iOS.

How to Use Text to Speech on Zoom with Third-Party Software

An option that’ll work regardless of your operating system or device is to use a third-party program that converts text into speech. Here’s how to use text to speech on Zoom via a separate app.

• Download your chosen speech to text software.
• Depending on your needs, upload a document into the app or enable its screen-reading functionality.
• Change the speaking settings, such as accent, gender, pitch, speed, etc.
• Have the app read out the text.

The steps for this option are quite general, but should be applicable to any text to speech service you choose. However, make sure you research the market and choose one that’s most suitable for your purpose.

For example, some specialize in converting written documents into speech, whereas others function as screen readers. The latter will be helpful if you need it to read the chat box in your Zoom app, whereas document converters will be better if you need to present something to the meeting.

Pros and Cons of Third-Party Software

Again, this list is general because it’ll apply to most text to speech platforms. They’ll also have their own pros and cons depending on functionality.

• Dedicated apps should give you far more options than built-in software.
• It should be easy to find an app that suits your specific needs, whether this is document conversion or screen reading.
• Some should integrate directly with Zoom in the form of browser extensions.
• Most text to speech platforms cost money. It might not be a lot, but this can limit access for some people.
• It can be difficult (or impossible) to run text to speech and Zoom apps at the same time on a mobile device.

Who Uses Text to Speech on Zoom?

Text-to-speech on Zoom is useful for the following reasons:

• Accessibility. For example, people with dyslexia would benefit from a document reader if they need to present something. Similarly, people with sight difficulties find text to speech helpful.
• Presentation. Regardless of whether you have accessibility needs, using text to speech to present a document to a Zoom meeting can save a lot of time and effort.
• Fun. If you’re running an online class, using a text to speech platform can make lessons and quizzes more engaging. For example, you could change the settings to make funny voices.

Frequently Asked Questions about Text to Speech on Zoom?

To enable transcription on Zoom, go to Account Management and click Account Settings. Find Cloud Recording and select Recording. Turn this on and then choose Advanced cloud recording settings and select Create audio transcript.

Zoom’s built-in transcription setting will turn audio to text but not in real-time. Instead, it transcribes a recording, which you can then search for keywords. However, a third-party platform will often be more accurate and give you more control over your transcription settings.

Zoom’s transcription service is free, provided you have a Zoom account. Follow the steps to enable transcription and the software will produce one after your meeting is over. You can also turn on live captions that happen during the meeting.

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These 70 House Democrats and 21 Republicans voted against a bill to crack down on antisemitism on college campuses

• The House passed a bill to crack down on antisemitism on college campuses.
• 70 House Democrats voted against it, including the longest-serving Jewish House Democrat.
• That's because the bill defines some criticisms of Israel as being antisemitic.

The House of Representatives passed a bill on Wednesday designed to crack down on antisemitism on college campuses.

The bill sailed through by a 320-91 bipartisan vote, with 70 House Democrats and 21 House Republicans voting against it.

Lawmakers who voted against the bill aren't necessarily supportive of antisemitism, or opposed to efforts to curb it. Rather, they had issues with the definition of antisemitism that the bill would mandate.

The Antisemitism Awareness Act, led by Republican Rep. Mike Lawler of New York and cosponsored by 61 other lawmakers across both parties, would require the Department of Education to use definitions of antisemitism proposed by the International Holocaust Remembrance Alliance (IHRA) when enforcing anti-discrimination laws.

That IHRA definition of antisemitism — alongside obvious instances of antisemitism — encompasses some criticisms commonly made against the State of Israel, including:

Denying the Jewish people their right to self-determination, e.g., by claiming that the existence of a State of Israel is a racist endeavor.

Drawing comparisons of contemporary Israeli policy to that of the Nazis.

That's led to concerns on the part of more progressive lawmakers that free speech norms could be violated, and that anti-Zionism or opposition to Israel could be conflated with antisemitism.

Related stories

On Wednesday, Rep. Jerry Nadler — the longest-serving Jewish House Democrat — spoke out against the bill on the House floor, arguing that the IHRA's definitions of antisemitism "may include protected speech in some contexts, particularly with respect to criticism of the State of Israel."

"Speech that is critical of Israel alone does not constitute unlawful discrimination," said Nadler, arguing that the Department of Education already has the ability to investigate discrimination under current law.

The vote took place on Wednesday as college campuses across the country have been swept by pro-Palestinian protests .

"Much of this activity, whether you agree with the sentiments expressed at these protests or not, constitutes legally protected speech," said Nadler. "Some participants shamefully have exhibited antisemitic conduct, and the Department of Education will rightfully investigate them."

In December, Nadler also led 92 House Democrats in voting "present" on a GOP-sponsored resolution that equated anti-Zionism with antisemitism . 13 House Democrats voted against the resolution outright.

In an effort to avoid this split, House Minority Leader Hakeem Jeffries asked House Speaker Mike Johnson to take up a separate bill — the Counter Antisemitism Act — which would include establishing a National Coordinator to oversee an Interagency Task Force to Counter Antisemitism in the White House.

Republicans had their own issues with the bill. Rep. Marjorie Taylor Greene of Georgia said that she would vote against the bill because it "could convict Christians of antisemitism" for believing that Jewish people played a role in the killing of Jesus Christ — a notion that the Catholic Church has refuted since the 1960s.

Antisemitism is wrong, but I will not be voting for the Antisemitism Awareness Act of 2023 (H.R. 6090) today that could convict Christians of antisemitism for believing the Gospel that says Jesus was handed over to Herod to be crucified by the Jews. Read the bill text and… pic.twitter.com/Y0eeOiVfnw — Rep. Marjorie Taylor Greene🇺🇸 (@RepMTG) May 1, 2024

It's unclear when — or if — the bill will be taken up in the Senate, where the bill has 30 cosponsors, roughly half of whom are Democrats.

Here are the 91 lawmakers who voted against the bill, with Democrats listed in italics:

Watch: Biden Compares Hamas To Putin As He Urges US Aid For Israel

• Main content

House passes antisemitism bill with broad bipartisan support amid campus arrests

The House passed a bipartisan bill Wednesday to combat antisemitism as pro-Palestinian protests roil colleges across the U.S.

The measure passed 320-91. Twenty-one Republicans and 70 Democrats voted against it.

The bill, titled the Antisemitism Awareness Act , would mandate that the Education Department adopt the broad definition of antisemitism used by the International Holocaust Remembrance Alliance, an intergovernmental group, to enforce anti-discrimination laws.

The international group defines antisemitism as a "certain perception of Jews, which may be expressed as hatred toward Jews." The group adds that "rhetorical and physical manifestations" of antisemitism include such things as calling for the killing or harming of Jews or holding Jews collectively responsible for actions taken by Israel.

The bill's prospects in the Senate are unclear.

Asked whether the Senate would take up the legislation, Majority Leader Chuck Schumer, D-N.Y., told reporters earlier Wednesday that "we haven't seen what the House is sending us yet."

Rep. Mike Lawler, R-N.Y., introduced the bipartisan legislation, which received backing from Democratic moderates who are supporters of Israel amid the country’s war with Hamas.

“In every generation, the Jewish people have been scapegoated, harassed, evicted from their homeland and murdered,” Lawler said in a floor speech before the vote.

"The Jewish people need our support now," he said. "They need action now."

Republicans are seeking to launch investigations into antisemitism on college campuses in response to the pro-Palestinian protests. The current version of the legislation was introduced in late October after Hamas’ Oct. 7 attack on Israel but not brought to the floor until this week.

“When I spoke at Columbia last week, I told administrators that we need deeds, not words, to protect Jewish students,” Rep. Josh Gottheimer, D-N.J., a co-author of the legislation, said in a statement Wednesday. “This bill is a critical step to take the action we so desperately need to stand against hate.”

In a letter Monday to House Speaker Mike Johnson , R-La., Minority Leader Hakeem Jeffries, D-N.Y., wrote that “there is nothing scheduled on the floor this week that would accomplish the concrete, thoughtful strategies outlined by the Biden administration” to combat antisemitism.

Jeffries had demanded a vote on the bipartisan Countering Antisemitism Act , which aims to address concerns about rising antisemitism through the appointment of a new adviser to the president who would be dedicated to implementing its coordinated strategy to counter antisemitism.

“The effort to crush antisemitism and hatred in any form is not a Democratic or Republican issue,” Jeffries wrote. “It’s an American issue that must be addressed in a bipartisan manner with the fierce urgency of now.”

Lawler's bill faced opposition from some progressive and far-right lawmakers, as well as the American Civil Liberties Union, which called the bill's definition of antisemitism "overbroad."

"Speech that is critical of Israel or any other government cannot, alone, constitute harassment," ACLU leaders wrote in a letter last week urging lawmakers to oppose the measure.

The letter pointed in part to an example of antisemitism included in the International Holocaust Remembrance Alliance's definition, which says antisemitism could include "denying the Jewish people their right to self-determination, e.g., by claiming that the existence of a State of Israel is a racist endeavor."

Rep. Pramila Jayapal, D-Wash., chair of the Congressional Progressive Caucus, voted against the bill after having told reporters Tuesday that Republicans were weaponizing antisemitism.

“We all have to continue to speak out against antisemitism and be clear that we don’t like — we will not tolerate antisemitism any more than we tolerate Islamophobia or any of the other hatreds and discriminations that are out there,” she said.

Jayapal also argued that the bill “has a definition that is so broad” that many Jewish groups do not support it.

“So why would you do that? Except if you want to weaponize antisemitism and you want to use it as a political ploy,” she said. “Let’s remember that many of these Republicans didn’t say a word when Donald Trump and others in Charlottesville, other places, were saying truly antisemitic things.”

Trump, as president, sparked a backlash when he suggested that "many sides" were to blame for the deadly violence at a white nationalist rally in Charlottesville, Virginia, in 2017, declining to single out white nationalists.

Separately, Rep. Jerry Nadler, D-N.Y., said that the definition was so broad that it would threaten constitutionally protected free speech. He, too, voted against the bill.

Rep. Sara Jacobs, D-Calif., said in a statement after she voted against it that while she has "experienced antisemitism all my life," the bill "would stifle First Amendment rights to free speech and free assembly."

Jacobs also said she does not believe that anti-Zionism is "inherently antisemitism," saying that "conflating free speech and hate crimes will not make Jewish students any safer."

Rep. Marjorie Taylor Greene, R-Ga., voted against the bill because of a disagreement with an example of antisemitism listed in the International Holocaust Remembrance Alliance's definition, which referred to using "symbols and images" such as "claims of Jews killing Jesus or blood libel" to describe Israel or Israelis.

Greene argued on X that the bill "could convict Christians of antisemitism for believing the gospel that says Jesus was handed over" for crucifixion with involvement of some Jewish authorities, including Herod.

Rep. Matt Gaetz, R-Fla., voted against the bill for similar reasons, pointing to the same example of antisemitism, which many Jews consider harmful.

"The Bible is clear," he wrote on X . "There is no myth or controversy around this."

Activists working to counter antisemitism have pointed out that Jews have been scapegoated throughout history for events including the crucifixion of Jesus and that such claims have been used to justify violence against Jews.

Summer Concepcion is a politics reporter for NBC News.

Megan Lebowitz is a politics reporter for NBC News.

Rebecca is a producer and off-air reporter covering Congress for NBC News, managing coverage of the House.