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13 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
• Admin Assistant Resumes by Role

Writing Your Admin Assistant Resume

As an administrative assistant, you hold the keys to the castle. You communicate with nearly anyone, know how to manage the busiest schedules, and can handle multiple high-priority tasks simultaneously. But how can you  build your resume  and write a cover letter to showcase all those skills effectively?

That’s where we come in. We’ve reviewed dozens of administrative assistant resumes that have worked for candidates to land jobs with great companies. So, we’ve learned a lot about what works and what doesn’t for impressive resumes.

We’ve distilled those findings into 13 effective administrative assistant resume samples  for all experience levels, and to top it off, we’ve included detailed  resume tips . Here’s to landing your next job in 2024!

Administrative Assistant Resume Example

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Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

12 Administrative Assistant Resume Examples & Writing Guide

Create an administrative assistant resume that stands out with these 12 real-world examples and expert writing tips. Learn what skills and experience to highlight, and get step-by-step guidance on crafting each resume section: objective, work history, education, and more. Includes bonus tips on choosing the best resume format and design.

A top-notch resume is key to landing an administrative assistant position. But putting one together can feel overwhelming, especially if writing isn't your strong suit. Don't worry - this guide breaks down exactly how to create an administrative assistant resume that will get you noticed by employers.

Inside, you'll find step-by-step instructions covering what sections to include, what skills to highlight, and how to describe your work experience. The guide also provides 12 real resume examples from administrative assistants so you can see how others have succeeded in presenting their qualifications.

By following the advice in this article, you'll be able to put together a resume that clearly shows why you're an excellent fit for the administrative assistant roles you want. Even if English isn't your first language, the tips are easy to understand and put into practice. Let's dive in and get your resume ready to impress hiring managers and land you more interviews.

Common Responsibilities Listed on Administrative Assistant Resumes

• Answering and directing phone calls
• Scheduling meetings and appointments
• Maintaining and updating filing systems
• Managing calendars and setting up meeting rooms
• Ordering office supplies and managing inventory
• Preparing and editing correspondence, reports, and presentations
• Greeting visitors and providing customer service
• Handling travel arrangements and expense reports
• Maintaining databases and entering data
• Assisting with event planning and coordination
• Providing general administrative support to executives and teams
• Handling confidential information with discretion

How to write a Resume Summary

There's an innate power intrinsic to the humble beginnings of every well-crafted resume, one that seems innocent at a glance, expendable to the hurried, but lies monumentally significant for the discerning. Blink, and you might overlook its magic. That space, dear reader, is called the summary or objective section of your resume.

Residing towards the top, just after personal particulars and before diving into the depth of your professional experience, lives this section. It's a quick, impactful encapsulation of the essence of your professional past, present, predicted future, and certainly something more.

As an Administrative Assistant, writing a high-quality and engaging summary/objective section is not an act of flaunting, but rather an exercise in collecting and expressing oneself.

Expertise in Summary

This paragraph is your ticket to convey your sense of individuality, expertise, and legitimacy in your chosen field — in your case, administration. Your achievements, the kind of roles you've held, key responsibilities you've managed, special projects you've worked on, along with a hint of personality defining who you are as a professional- all find a contextual abode in this capsule form. It isn't meant to replace the information that follows; rather it provides a flavour of the riches yet to unveil.

Start by understanding your journey and highlighting those succinct details which helped shape your career path. A helpful writing method is S.T.A.R, it stands for Situation, Task, Action, and Result - implying the context, role, steps and outcome respectively. It's an effective way to plan out your content.

Authoritativeness in Objective

Next, comes the alchemist's touch - translating your career chronicle into an objective, an assertive outlook that proclaims your commitment towards your profession. It doubles up as a vision statement, indicating your larger goals and aspirations, while also revealing your keen understanding of the dynamics of the administrative domain.

Here, it's advisable to remain rooted, authentic and precise. Each word should be well-defined and carry meaningful weight. It's not merely about what you want, but what you understand of the profession and how well you're aligned with its requirements.

Your objective should project an image of you as someone well-versed with the role of Administrative Assistant, ready to migrate skills and apply your expertise for the organisation's betterment — retaining your individuality while seamlessly blending with the role's requirement.

Trustworthiness through Honesty

Now comes the final ornament to seal the narrative: trustworthiness. Being direct and truthful in your summary and objective fosters an aura of reliability, a critical trait for Administrative Assistants. Employers often value honesty and transparency over embellishment. Commit to the principle of "honesty is the best policy", and your summary will shine with credibility.

Your intention should be to communicate in depth who you are as a professional: what you have learned, how transformative your experiences have been, and what visions guide you in your journey — painted elegantly on a canvas of professional vocabulary that rings true to the nature of your work. Reach out and connect with that employer, through an honest portrayal of your journey, goals and value addition.

And therein the essence lies, in endowing this space with the right weights of expertise, authoritativeness, and trustworthiness, moulding a summary-objective section that resonates with the reader, sparking a connection, warming them up for the fulfilling journey across your resume, yet ahead.

Strong Summaries

• Detail-oriented Administrative Assistant with 5+ years of experience coordinating administrative processes, managing schedules and travel, and providing customer service in a corporate environment. Managed a multi-line phone system and trained new employees in efficient office protocols.
• Efficient Administrative Assistant boasting 10 years' experience in corporate settings. Proficient in managing travel schedules, organizing large scale meetings, and independently managing routine administrative activities.
• Versatile Administrative Assistant offering a blend of critical thinking skills and administrative experience. Proven track record in managing complex schedules, implementing time-saving strategies, and promoting optimal patient care.
• Dedicated Administrative Assistant with 7+ years of experience managing large-scale administrative tasks. Proactively address challenging situations and articulate complex ideas to diverse audiences.

Why these are strong ?

These examples are strong because they clearly demonstrate the candidates' skills and experiences as Administrative Assistants. They highlight relevant achievements and responsibilities such as coordinating administrative processes, managing schedules, and providing customer service. The examples also establish the number of years of experience, strengthening the candidates' credentials. It's important for an Administrative Assistant's summary to plainly communicate these strengths, as it helps employers quickly understand the benefits of hiring the candidate.

Weak Summaries

• Administrative Assistant with some experience in the field. Looking for a job.
• Administrative Assistant. I worked for a company. I did things. I'm hardworking.
• Admin Assistant here. I like coffee and dogs. I also do paperwork stuff, I guess. Hope you call me!
• Worked before as an Administrative Assistant. I'm good at it because I say so. Trust me, I'm cool.
• Experienced Administration Assistant. In my previous job, I had to do everything because my boss was mostly absent. Desperately seeking a change.

Why these are weak ?

These are bad examples because they lack professionalism, clarity, and specific details about the person's qualifications, skills and experience. A good resume summary should clearly outline the individual's strengths, achievements, and relevant experience in a concise and compelling manner. These summaries either provide vague and unconvincing details, or include irrelevant personal information. Remember, the summary is the first section hiring managers usually read, so it’s critical to make a strong first impression.

Showcase your Work Experience

There's no denying how an elegantly written work experience section on your resume can dramatically boost your chances of garnering attention from hiring managers. Think of it as a meticulously drawn map of your professional journey, highlighting not only where you've been, but also the skills you've acquired, the challenges you've faced, and the victories you've tasted. This is not about sleight of hand or woven tales, this is about presenting facts in the most effective way. An Administrative Assistant, like yourself, is an essential cog in the machinery of an organisation, and this section needs to reflect the multidimensional aspect of this role.

Showcase Responsibilities and Achievements

List your roles and responsibilities, but give priority to the accomplishments you've achieved in your role as an Administrative Assistant. Let's say you’ve improved the filing system in your current position, mention the results: 35% increase in accessibility, perhaps. Delve into the specifics of what you did to effect that change.

Use Action Words

Active verbs can inject vitality into your language, making it more engaging. Rather than writing "responsible for", try incorporating dynamic words such as "orchestrated", "streamlined" or "initiated". This not only catches the reader’s eye but paints a picture of a proactive professional.

Quantify your achievements and impact in each role using specific metrics, percentages, and numbers to demonstrate the tangible value you brought to your previous employers. This helps hiring managers quickly grasp the scope and significance of your contributions.

Tailor Your Resume

Every business has unique administrative needs, so try to reflect the requirements of the position. Take advantage of the job description; mirror its language and focus on the skills and experiences that the employer values most.

Highlight Relevant Soft and Hard Skills

Being an Administrative Assistant requires a balanced blend of diversified skills. Hard skills would include proficiency in office software, management of financial records, or understanding of administrative procedures. Meanwhile, your soft skills might include communication, organisation, or problem-solving capabilities.

Remember, this section is a reflection of your journey but, more importantly, it is a prediction of your potential. Focusing on not just where you've been, but where your learnt skills can take you, adds depth to your professional profile. You want prospective employers to see past accomplishments and envision future successes if they were to bring you on board. Given the central role an Administrative Assistant plays in an organisation, the value of illustrating that potential cannot be overstated.

Strong Experiences

• Managed inventory and office supplies, reducing overall company costs by approximately 8%.
• Successfully scheduled and coordinated meetings, appointments and travel arrangements for managers and executives.
• Improved office efficiency by implementing optimal strategies for task management and workflow coordination.
• Provided excellent customer service handling all enquiries and complaints, ensuring customer satisfaction and retention.
• Assisted in the preparation of expense reports and purchase orders, maintaining accountability of the business 's finances.

These examples are considered good because they are specific, concise, and highlight achievements rather than just describing tasks. They emphasize the successful impact of the applicant's actions, which directly indicates value to potential employers. Using action verbs and quantifying achievements makes for strong bullet points. Furthermore, they demonstrate a variety of skills which are relevant to the job, such as inventory management, customer service, and financial accountability.

Weak Experiences

• Did basic administrative tasks
• Had responsibilities
• Worked as a team
• Was punctual and reliable
• Had some computer skills

The examples provided are bad because they are too generic, vague and lack any kind of specific detail that would make them relevant or interesting to potential employers. 'Did basic administrative tasks' does not say anything about the scope of the tasks, their complexity or their outcomes. 'Had responsibilities' is similarly vague - everyone has responsibilities in their job, and it doesn't highlight any particular skills or achievements. 'Worked as a team' sounds like an avoidance of discussing specific roles or contributions. 'Was punctual and reliable' are basic expectations in any job, not boasting aspects. Finally, 'Had some computer skills' does not specify which skills these are, which is necessary information in today's digital work environment. These bullet points do nothing to sell the individual to future employers or display any unique strengths or accomplishments.

Skills, Keywords & ATS Tips

When writing a resume for an Administrative Assistant position, the variety of skills you possess plays a crucial role. Both hard and soft skills are important, and understanding how they relate to an Applicant Tracking System (ATS) and keywords can give you an edge.

Hard Skills for Administrative Assistants

Hard skills refer to those abilities that are learned and perfected over time, such as typing speed or proficiency in a particular software. In the context of an Administrative Assistant, these might involve skills like data management, bookkeeping, or proficiency in Microsoft Office. Listing these on your resume directly shows your capacity to handle particular tasks.

Soft Skills for Administrative Assistants

Contrarily, soft skills are the personal attributes that enable one to interact well and effectively with other people. As an Administrative Assistant, you will often be the first point of contact for various people and so must display attributes like excellent communication, problem-solving abilities, and strong organization. Common soft skills to list on your resume include punctuality, team-working abilities, or professionalism.

Keywords for Administrative Assistants

Every profession has its own unique set of keywords that employers look out for on resumes. These are industry-specific terms that indicate your knowledge and expertise. For an Administrative Assistant, such keywords might include "calendar management", "project coordination" or "process improvement".

ATS and Matching Skills

An Applicant Tracking System (ATS) is a software that many employers use to scan resumes and applications. This system automates the early-stage screening process, deciding which resumes qualify for further review based on the requirement set by the employer. Therefore, by strategically using keywords on your resume that correspond closely to the job advertisement, your chances of getting through the ATS increases.

Your resume will be more effective if you ensure each skill you list is relevant to the job description. Every job is different and pays particular attention to certain skills. By matching your skills, both hard and soft, with those the employer is after, your resume will often be ranked higher in the ATS. Remember to validate your skills with experiences, whenever possible.

Top Hard & Soft Skills for Full Stack Developers

Hard skills.

• Microsoft Office
• Record Keeping
• Appointment Scheduling
• Project Management
• Communication Systems
• File Management
• Supply Management
• Accounting Skills
• Document Management
• Office Administration
• Superior Written and Verbal Communication
• Advanced Computer Skills
• Customer Service
• Attention to Detail
• Time Management
• Problem Solving
• Multitasking
• Flexibility
• Organizational Skills

Soft Skills

• Communication
• Problem-Solving
• Adaptability
• Critical Thinking
• Decision Making
• Stress Tolerance
• Negotiation
• Interpersonal Skills

Top Action Verbs

Use action verbs to highlight achievements and responsibilities on your resume.

• Communicate
• Administrate
• Collaborate
• Problem-Solve

Education & Certifications

Adding your education and certificates to your resume as an Administrative Assistant is essential in demonstrating your qualifications. Start by creating an "Education" section on your resume. Here, mention your highest degree first, and then list any other relevant academic qualifications in reverse chronological order. Follow the same pattern for your certificates in a separate section titled "Certifications". Remember to include the name of the certificate, the institution where you got it, and the year you completed it. Making these additions can significantly boost your resume's impact.

Some of the most important certifications for Administrative Assistants

Validates expertise in using Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook.

Recognizes administrative professionals who demonstrate excellence in their field through education, experience, and professional contributions.

Validates proficiency in using Google Workspace tools, such as Gmail, Google Drive, Google Docs, Sheets, and Slides.

Resume FAQs for Administrative Assistants

What is the best format for an administrative assistant resume.

The most effective format for an administrative assistant resume is the reverse-chronological format. This format highlights your most recent work experience first, followed by previous positions in descending order. It allows hiring managers to quickly assess your relevant skills and experience.

How long should an administrative assistant resume be?

An administrative assistant resume should typically be one to two pages long. If you have less than 10 years of experience, aim for a one-page resume. For those with more extensive experience, a two-page resume is acceptable. Focus on including the most relevant information and tailoring your resume to the specific job requirements.

What skills should I highlight on my administrative assistant resume?

When creating your administrative assistant resume, emphasize skills such as organization, communication, time management, and proficiency in various office software (e.g., Microsoft Office Suite, Google Workspace). Additionally, highlight any specific skills mentioned in the job description, such as event planning, travel arrangements, or customer service.

How can I make my administrative assistant resume stand out?

To make your administrative assistant resume stand out, tailor it to the specific job you're applying for by using keywords from the job description. Quantify your achievements whenever possible, such as 'Managed schedules for 5 executives' or 'Implemented a new filing system that increased efficiency by 20%.' Also, consider including a brief summary or objective statement at the top of your resume to grab the hiring manager's attention.

An Administrative Assistant supports office operations through duties like scheduling, file management, communication, and general administrative tasks. Key qualifications include excellent organizational abilities, strong multitasking skills, proficiency with office software/equipment, and superb verbal/written communication. When crafting a resume, highlight relevant experience handling office duties, customer service, scheduling, and record-keeping. Provide specific examples demonstrating multitasking, time management, and problem-solving skills. Clearly list technical skills like software expertise. Include a concise, achievement-focused overview highlighting your valuable administrative abilities.

Highly organized and detail-oriented Administrative Assistant with over 5 years of experience supporting executives and teams in fast-paced environments. Adept at streamlining processes, managing complex schedules, and facilitating smooth office operations. Proven track record of enhancing efficiency and productivity through strong communication, problem-solving, and multitasking abilities.

• Provide high-level administrative support to C-suite executives, managing calendars, travel arrangements, and expense reports
• Coordinate and organize board meetings, prepare agendas and materials, and record minutes
• Streamline office processes and implement new systems, resulting in a 20% increase in efficiency
• Serve as a liaison between executives and internal/external stakeholders, ensuring smooth communication and collaboration
• Manage confidential documents and sensitive information with the utmost discretion and professionalism
• Supported a team of 12 consultants, managing schedules, travel arrangements, and expense reports
• Organized and maintained filing systems, ensuring easy access to important documents and records
• Assisted in the preparation of client presentations and reports, proofreading and formatting documents
• Managed office inventory and supplies, negotiating with vendors to secure cost-effective solutions
• Planned and coordinated team-building events and off-site meetings, boosting morale and collaboration
• Greeted visitors, answered phones, and directed calls to appropriate departments
• Managed incoming and outgoing mail, ensuring timely distribution and processing
• Maintained reception area, ensuring a clean, professional, and welcoming environment
• Assisted with basic HR tasks, such as onboarding new employees and updating personnel files
• Provided general administrative support to various departments as needed
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Workspace (Gmail, Calendar, Drive, Docs)
• Zoom and Microsoft Teams
• Salesforce CRM
• SAP Enterprise Software
• Project management
• Calendar management
• Travel coordination
• Expense reporting
• Office management
• Document preparation
• Proofreading and editing
• Customer service
• Problem-solving
• Time management
• Organizational skills

An Administrative Aide performs clerical duties and provides office support. To write an effective resume: Highlight experience with administrative tasks like scheduling, data entry, and file management. Demonstrate proficiency in office software suites like MS Office. Emphasize strong organizational, multitasking, and communication abilities. Use clear formatting and concise phrasing.

Highly organized and detail-oriented Administrative Aide with a proven track record of providing exceptional support to executive-level staff. Adept at managing complex schedules, maintaining confidential records, and streamlining office processes to enhance efficiency and productivity. Committed to fostering positive relationships with colleagues and clients while delivering top-notch administrative services in fast-paced environments.

• Provide comprehensive administrative support to the Chief Executive Officer and senior management team
• Manage complex calendars, coordinate travel arrangements, and organize high-level meetings and events
• Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professional quality
• Streamline office procedures and implement new systems, resulting in a 20% increase in overall efficiency
• Serve as a primary liaison between the executive team and internal/external stakeholders, fostering effective communication and collaboration
• Supported a team of 10 marketing professionals, managing schedules, appointments, and project timelines
• Maintained and updated company databases, ensuring data accuracy and integrity
• Coordinated logistics for corporate events, trade shows, and client meetings, often managing multiple projects simultaneously
• Developed and implemented a new filing system, reducing document retrieval time by 30%
• Trained and mentored new administrative staff, fostering a supportive and collaborative team environment
• Provided administrative support to a team of financial advisors, managing client appointments and maintaining confidential records
• Processed and tracked expense reports, ensuring timely reimbursement and adherence to company policies
• Assisted with the preparation and distribution of client communications, including newsletters and market updates
• Implemented a paperless filing system, reducing paper consumption by 50% and improving data security
• Received recognition for exceptional customer service and attention to detail
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with CRM systems (Salesforce, HubSpot)
• Strong project management and organizational skills
• Excellent written and verbal communication abilities
• Meticulous attention to detail and accuracy
• Proven ability to multitask and prioritize in fast-paced environments
• Proactive problem-solving and decision-making skills
• Adaptability and flexibility in managing changing priorities
• Expertise in managing confidential information with discretion
• Proficient in basic graphic design (Adobe Creative Suite)
• Experienced in event planning and coordination
• Strong interpersonal skills and ability to build positive relationships
• Self-motivated and able to work independently or as part of a team
• Proven track record of streamlining processes and improving efficiency
• Multilingual: Fluent in English and Spanish

An Administrative Support professional is responsible for providing efficient clerical assistance to ensure smooth office operations. Key duties include managing files, scheduling appointments, answering calls, and handling confidential data. When writing a resume for this role, highlight strong organizational skills, proficiency in MS Office suite, and the ability to multitask. Emphasize relevant experience demonstrating time management, attention to detail, and achievements that improved office efficiency. Provide specific examples showcasing your problem-solving and communication abilities.

Highly organized and detail-oriented Administrative Support professional with a proven track record of optimizing office operations, streamlining processes, and providing exceptional support to executives and teams. Adept at managing multiple priorities, maintaining confidentiality, and fostering a positive work environment. Skilled in problem-solving and communication, consistently delivering results in fast-paced settings.

• Provided comprehensive administrative support to a team of 5 senior executives, managing complex calendars, travel arrangements, and expense reports
• Implemented a new filing system that increased efficiency by 30% and reduced paper usage by 50%
• Coordinated quarterly board meetings and prepared presentations, ensuring flawless execution and timely distribution of materials
• Served as a liaison between executives and internal/external stakeholders, facilitating seamless communication and problem resolution
• Trained and mentored 2 new administrative assistants, fostering a supportive and collaborative team environment
• Supported a team of 15 consultants, managing schedules, travel arrangements, and expense reimbursements
• Developed and maintained a centralized database for client information, improving data accuracy and accessibility
• Coordinated onboarding for new hires, ensuring a smooth transition and integration into the team
• Planned and executed team-building events and offsite meetings, boosting morale and fostering collaboration
• Received the 'Employee of the Quarter' award twice for outstanding performance and dedication
• Managed office operations for a 50-person team, overseeing supply inventory, equipment maintenance, and vendor relations
• Implemented a new visitor management system, enhancing security and streamlining the check-in process
• Coordinated internal and external events, including team meetings, client presentations, and conferences
• Developed and maintained an office procedures manual, ensuring consistency and efficiency across the organization
• Assisted with HR tasks, including onboarding, benefits administration, and employee relations
• Executive Support
• Office Management
• Calendar Management
• Travel Coordination
• Expense Reporting
• Event Planning
• Project Coordination
• Presentations
• Database Management
• Vendor Relations
• Process Improvement

An Administrative Clerk is responsible for performing a variety of administrative and clerical duties to ensure the efficient operation of an office. Key tasks include managing files, scheduling appointments, data entry, and supporting staff. When writing a resume for this role, highlight your organizational and multitasking abilities through specific examples. Emphasize your proficiency with office software and technology. Use clear formatting and action verbs like "coordinated", "managed" to showcase relevant skills. Keep your resume concise yet informative.

Highly organized and detail-oriented Administrative Clerk with a proven track record of streamlining office procedures and improving operational efficiency. Adept at managing multiple tasks simultaneously while maintaining a high level of accuracy and professionalism. Excellent communication and interpersonal skills, enabling effective collaboration with colleagues and clients alike.

• Implemented a new filing system that increased document retrieval efficiency by 30%
• Managed calendars and scheduled appointments for a team of 12 executives
• Prepared and processed expense reports, ensuring 100% accuracy and timely submission
• Coordinated domestic and international travel arrangements, resulting in cost savings of 15%
• Trained 5 new administrative assistants on company procedures and best practices
• Managed inventory of office supplies, ensuring uninterrupted availability and reducing waste by 20%
• Processed incoming and outgoing mail, maintaining accurate records and timely distribution
• Provided exceptional customer service, addressing inquiries and resolving issues promptly
• Assisted in the onboarding process for new employees, ensuring smooth integration into the team
• Maintained a clean and organized office environment, contributing to a professional atmosphere
• Answered and directed phone calls, ensuring prompt and professional communication
• Managed office supplies inventory, maintaining optimal stock levels and negotiating with vendors
• Assisted in planning and organizing company events, contributing to successful execution
• Maintained and updated company databases, ensuring accurate and up-to-date information
• Provided general administrative support to various departments, enhancing overall productivity
• Inventory Management
• Filing and Organization
• Employee Onboarding
• Spreadsheet Management
• Presentation Creation
• Vendor Negotiation

An experienced administrative assistant plays a crucial role in maintaining an efficient and organized workplace. They act as the right-hand to executives and managers, providing high-level administrative support duties such as scheduling meetings, managing files and records, answering phone calls, and handling travel arrangements. When crafting a resume for this role, highlight your skills in areas like proficiency with Microsoft Office, superior organizational abilities, and excellent customer service. Utilize action verbs to describe your achievements and quantify them where possible, such as "Managed complex scheduling for 5 senior executives" or "Streamlined filing system, reducing document retrieval time by 40%." Tailor your resume to each specific job listing, emphasizing the most relevant qualifications and accomplishments. A well-written, achievement-oriented resume can make your candidacy stand out in this competitive field.

Seasoned Administrative Assistant with over 8 years of experience supporting executives and teams in fast-paced environments. Adept at managing complex calendars, coordinating travel, and optimizing administrative processes. Known for exceptional organizational skills, strong attention to detail, and ability to anticipate needs and proactively solve problems.

• Coordinate internal and external meetings, including booking conference rooms, managing attendee lists, and preparing agendas and materials
• Streamline administrative processes, resulting in a 25% increase in efficiency and productivity across the executive team
• Serve as a liaison between executives and internal departments, ensuring smooth communication and timely resolution of issues
• Train and mentor new administrative assistants, fostering a culture of excellence and continuous improvement
• Supported a team of 12 consultants, managing calendars, travel arrangements, and expense reports
• Implemented a new filing system, increasing document retrieval efficiency by 40%
• Coordinated large-scale events, including annual team offsites and client workshops, managing logistics, vendors, and budgets
• Assisted with onboarding new team members, ensuring a smooth transition and integration into the team
• Received the 'Outstanding Support' award in recognition of exceptional performance and dedication
• Provided administrative support to a team of 8 managers in the HR department
• Managed a high volume of emails, phone calls, and requests, prioritizing tasks and ensuring timely responses
• Assisted with the coordination of interviews, including scheduling, preparing materials, and welcoming candidates
• Maintained and updated HR databases, ensuring accurate and up-to-date employee information
• Participated in the planning and execution of employee engagement events, contributing to a positive company culture
• Meeting Coordination
• Process Optimization
• Liaison and Communication
• Training and Mentoring
• Onboarding Assistance
• Email and Phone Management
• Interview Coordination
• Employee Engagement
• Microsoft Office Suite

An Office Administrative Assistant is the backbone of an organization, ensuring seamless operations through meticulous organization and exceptional multitasking abilities. Key responsibilities include managing calendars, coordinating meetings, handling correspondence, and facilitating smooth communication flow. Strong interpersonal skills and a knack for problem-solving are essential. When crafting your resume, highlight any relevant experience with office software and administrative procedures. Showcase your proficiency in verbal and written communication, as well as your keen attention to detail. Quantify achievements that demonstrate your ability to streamline processes, improve productivity, or enhance efficiency. Consider including certifications or training related to administrative skills to set yourself apart.

Highly organized and detail-oriented Office Administrative Assistant with over 7 years of experience in providing exceptional support to executives and teams. Adept at managing multiple priorities, optimizing office processes, and creating a positive and efficient work environment. Committed to delivering top-notch administrative services to drive organizational success.

• Managed calendar and scheduled meetings for a team of 12 executives, ensuring optimal time management and productivity.
• Implemented a new filing system that increased efficiency and reduced document retrieval time by 40%.
• Coordinated domestic and international travel arrangements, securing cost-effective options and saving the company over $15,000 annually.
• Served as the primary point of contact for visitors, providing a warm and professional welcome while maintaining office security protocols.
• Trained 3 new administrative assistants, fostering a supportive and collaborative team environment.
• Managed inventory and procurement of office supplies, ensuring uninterrupted operations and saving 15% on annual supply costs.
• Processed invoices and expense reports, maintaining accurate records and facilitating timely reimbursements.
• Assisted in planning and executing corporate events, including annual meetings and team-building activities for over 100 employees.
• Created and maintained a comprehensive database of client information, enhancing customer relationship management.
• Developed and implemented a new onboarding process for administrative staff, reducing training time by 30%.
• Provided administrative support to a team of 8 financial advisors, managing calendars, appointments, and client correspondence.
• Assisted in preparing and formatting financial reports and presentations, ensuring accuracy and visual appeal.
• Maintained a well-organized and efficient filing system for sensitive financial documents.
• Conducted research and compiled data to support business development initiatives.
• Received recognition for exceptional customer service and problem-solving skills.
• Presentation Preparation

Administrative Assistants perform clerical duties like scheduling, file management and project support. For those without experience, highlight transferable skills like communication and organization from academics, extracurriculars and volunteer roles. Emphasize computer skills like MS Office and detail-orientation from coursework or part-time jobs involving customer service or data entry.

Highly organized and detail-oriented individual seeking an Administrative Assistant position. Brings a strong work ethic, excellent communication skills, and a commitment to providing exceptional support to enhance office efficiency and productivity.

• Assisted with filing, data entry, and maintaining organized records for a non-profit organization.
• Demonstrated excellent attention to detail and accuracy in handling sensitive documents.
• Collaborated with staff members to streamline office processes and improve workflow efficiency.
• Provided friendly and professional customer service to clients and visitors.
• Exhibited strong adaptability and quick learning skills in a fast-paced environment.
• Supported faculty and staff with administrative tasks, including scheduling appointments and managing correspondence.
• Demonstrated strong organizational skills by maintaining accurate records and filing systems.
• Assisted in planning and coordinating departmental events and meetings.
• Showcased excellent written and verbal communication skills when interacting with students, faculty, and staff.
• Quickly adapted to new software and technologies to improve productivity and efficiency.
• Greeted visitors and directed them to the appropriate departments or staff members.
• Managed a multi-line phone system, effectively handling and routing calls.
• Maintained a clean and organized reception area, ensuring a welcoming environment for guests.
• Assisted with basic administrative tasks, such as filing and data entry.
• Demonstrated a friendly and professional demeanor while providing excellent customer service.
• Multi-tasking
• Written and Verbal Communication
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Suite (Docs, Sheets, Slides)
• Teamwork and Collaboration
• Scheduling and Calendar Management
• Basic Bookkeeping
• Event Planning and Coordination

An Administrative Assistant Intern provides valuable support to office staff by handling clerical tasks and learning the ropes. When crafting your resume, emphasize your customer service experience and strong computer abilities. Highlight relevant coursework, academic projects, and transferable skills like communication and organization. Use a clear, easy-to-read format and proofread carefully to make a polished impression.

Highly organized and detail-oriented Administrative Assistant Intern with a proven track record of supporting executives and managing office operations. Skilled in multitasking, project coordination, and maintaining a positive work environment. Adept at streamlining processes and improving efficiency to drive business success.

• Assisted executive team with calendar management, travel arrangements, and expense reports, ensuring seamless coordination of schedules and timely submission of documents.
• Managed office supplies inventory, maintaining optimal stock levels and negotiating with vendors to secure cost-effective deals, resulting in a 15% reduction in supply expenses.
• Coordinated internal and external meetings, including booking conference rooms, preparing agendas, and taking detailed minutes, ensuring effective communication and follow-up.
• Streamlined filing system and digitized documents, improving information accessibility and reducing paper usage by 30%.
• Provided exceptional customer service to clients and visitors, creating a welcoming and professional office environment.
• Supported a team of 15 employees by managing mail distribution, answering phones, and greeting visitors, ensuring efficient office operations.
• Assisted with the planning and execution of company events, including annual conferences and team-building activities, contributing to successful events with high employee satisfaction.
• Maintained office equipment, troubleshooting issues, and coordinating repairs, minimizing downtime and ensuring uninterrupted productivity.
• Created and updated company documents, such as presentations and reports, using Microsoft Office Suite, delivering professional-quality materials.
• Collaborated with HR to update employee records and maintain personnel files, ensuring accurate and up-to-date information.
• Welcomed guests, managed check-ins and check-outs, and provided exceptional customer service, contributing to high guest satisfaction ratings.
• Handled reservations and inquiries via phone and email, demonstrating strong communication skills and attention to detail.
• Assisted with administrative tasks, such as filing, data entry, and invoice processing, supporting the smooth operation of the front desk.
• Collaborated with housekeeping and maintenance teams to ensure guest rooms were clean, well-maintained, and ready for occupancy.
• Demonstrated flexibility and adaptability by covering shifts and taking on additional responsibilities as needed, showcasing a strong work ethic and commitment to the team.
• Office Equipment Maintenance

An admin assistant provides essential office support through tasks like data entry, appointment scheduling, and correspondence management. When crafting a resume for this beginner role, clearly highlight your skills in areas like MS Office proficiency, multi-tasking, and organization. Tailor your experience to demonstrate your ability to handle administrative responsibilities efficiently. Moreover, emphasize any internships or part-time jobs that honed your clerical abilities. Keep your resume concise yet informative, ensuring no errors. A well-structured, accomplishment-driven resume can make you stand out as the ideal candidate for an admin assistant position.

Highly organized and detail-oriented administrative professional with a strong passion for supporting teams and streamlining processes. Adept at multitasking, problem-solving, and maintaining a positive attitude in fast-paced environments. Committed to delivering exceptional results and contributing to organizational success.

• Assisted with managing executive calendars, scheduling meetings, and coordinating travel arrangements
• Maintained accurate records and filed documents using a cloud-based system, improving efficiency by 25%
• Greeted clients and visitors, ensuring a positive first impression and providing exceptional customer service
• Collaborated with cross-functional teams to organize company events and conferences for up to 200 attendees
• Streamlined office supply inventory management, reducing waste and saving the company over $2,000 annually
• Welcomed guests, handled check-ins, and provided information about gym facilities and class schedules
• Managed phone lines, responding to inquiries and directing calls to appropriate departments
• Maintained a clean and organized front desk area, ensuring a professional appearance at all times
• Assisted with membership sales and renewals, contributing to a 15% increase in member retention
• Trained 3 new receptionists on front desk procedures and customer service best practices
• Provided administrative support to the center's staff, including data entry, filing, and copying
• Assisted in organizing and promoting fundraising events, helping raise over $10,000 for youth programs
• Created and maintained a database of donors and volunteers, streamlining communication efforts
• Developed a new filing system for participant records, improving information accessibility and privacy
• Demonstrated flexibility by taking on additional responsibilities as needed, such as supervising youth activities
• Google Workspace (Docs, Sheets, Slides, Gmail, Calendar)
• Verbal and Written Communication
• Filing and Data Entry
• Schedule Management
• Front Desk Operations

As an entry-level administrative assistant, you'll be the backbone supporting an office's day-to-day operations. Duties include managing schedules, answering calls, data entry and handling correspondence. When crafting your resume, highlight any relatable experience like customer service roles or internships. Focus on showcasing strong organizational, communication and tech skills. For a winning resume format, start with a concise summary highlighting your key strengths. Then list out experience details using quantifiable accomplishments where possible. Clean formatting with strategic keyword use can also help your resume stand out. Remember, tailoring your resume to each specific role is crucial.

Highly organized and detail-oriented administrative professional seeking an entry-level position to leverage strong communication, multitasking, and problem-solving skills. Adept at managing multiple priorities in a fast-paced environment while maintaining a positive attitude and delivering exceptional results.

• Assisted the administrative team with day-to-day office operations, including answering phones, scheduling meetings, and maintaining filing systems
• Processed and distributed incoming and outgoing mail, ensuring timely delivery and organization
• Managed the office supply inventory, placing orders as needed and maintaining accurate records
• Provided support for company events, including logistics planning, guest list management, and on-site coordination
• Received praise from supervisors for exceptional attention to detail and ability to quickly learn new tasks and procedures
• Served as the first point of contact for students, faculty, and visitors at the university's Student Services office
• Managed the front desk, directing inquiries and providing information on university policies and procedures
• Scheduled appointments for academic advisors and counselors using an online booking system
• Assisted with data entry and document preparation, ensuring accuracy and confidentiality
• Consistently received positive feedback from students and staff for providing friendly and efficient service
• Greeted patients and visitors, providing directions and answering general inquiries
• Managed the check-in process, verifying patient information and updating electronic health records
• Scheduled and confirmed appointments, ensuring smooth patient flow and minimizing wait times
• Assisted with administrative tasks, such as filing, copying, and organizing patient documents
• Recognized by the center's management for demonstrating compassion and professionalism in a healthcare setting
• Phone Etiquette
• Google Workspace (Docs, Sheets, Slides, Gmail)
• Social Media Management

A Junior Admin Assistant provides clerical support by managing office communications, filing, data entry, and other tasks. Successful candidates have basic computer skills and strong organization. For the resume: Emphasize any relevant admin experience, familiarity with office software, and abilities like attention to detail. Open with a summary highlighting your organizational talents and customer service strengths.

Highly motivated and detail-oriented Junior Admin Assistant with a proven track record of providing exceptional support to executives and teams. Skilled in managing multiple tasks, optimizing administrative processes, and ensuring smooth office operations. Adept at handling confidential information with discretion and maintaining a professional demeanor in fast-paced environments.

• Provided comprehensive administrative support to a team of 10 executives, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Streamlined office processes by implementing a new digital filing system, reducing paper usage by 40% and improving document retrieval efficiency.
• Managed the onboarding process for new hires, ensuring smooth integration and reducing time-to-productivity by 25%.
• Organized and coordinated monthly company-wide events, fostering a positive work culture and boosting employee engagement.
• Handled sensitive client information with the utmost confidentiality, maintaining trust and building strong relationships.
• Provided exceptional front desk support, greeting visitors, managing incoming calls, and handling general inquiries.
• Maintained office inventory, ensuring adequate supplies were always available and minimizing waste.
• Assisted with the preparation of monthly financial reports, ensuring accuracy and timely submission.
• Coordinated the maintenance and repair of office equipment, minimizing downtime and ensuring uninterrupted operations.
• Demonstrated flexibility by providing support to various departments during peak periods, contributing to overall team success.
• Provided administrative support to the Human Resources department during a busy summer internship program.
• Assisted with the organization and execution of employee training sessions, ensuring smooth logistics and positive participant feedback.
• Conducted research on industry best practices and presented findings to the HR team, contributing to the development of new initiatives.
• Maintained and updated employee records in the HRIS system, ensuring data accuracy and compliance with company policies.
• Demonstrated a strong work ethic and willingness to learn, receiving positive feedback from supervisors and colleagues.
• Documentation Management
• Office Supply Management
• Records Management
• Professional Communication

A senior administrative assistant oversees administrative operations, manages executives' schedules, and prepares reports. For the resume, highlight organizational skills, multitasking abilities, and relevant software expertise. Quantify achievements highlighting efficiency, attention to detail, and strong work ethic.

Highly organized and detail-oriented Senior Administrative Assistant with over 8 years of experience providing exceptional support to executives and teams. Adept at managing multiple priorities, optimizing workflows, and enhancing operational efficiency. Known for strong communication skills, problem-solving abilities, and a proactive approach to anticipating and addressing organizational needs.

• Provide high-level administrative support to senior executives, managing calendars, scheduling meetings, and coordinating travel arrangements
• Streamline office processes, resulting in a 25% increase in productivity and cost savings of $50,000 annually
• Plan and execute company events, including board meetings, conferences, and team-building activities for up to 200 attendees
• Serve as a liaison between departments, facilitating effective communication and collaboration
• Train and mentor junior administrative staff, fostering a supportive and efficient work environment
• Provided comprehensive administrative support to a team of 5 executives, managing complex schedules and ensuring seamless operations
• Conducted research and prepared reports, presentations, and correspondence for executive meetings and client engagements
• Managed expense reports and reimbursements, ensuring accuracy and compliance with company policies
• Coordinated domestic and international travel arrangements, securing cost-effective options and managing itineraries
• Provided administrative support to a team of 20 professionals, handling scheduling, correspondence, and document preparation
• Maintained and updated databases, ensuring accurate and up-to-date information for client projects and internal resources
• Assisted with the onboarding process for new hires, facilitating smooth transitions and integration into the team
• Managed office supplies inventory, ensuring adequate stock levels and placing orders as needed
• Received recognition for exceptional performance and dedication, earning the 'Employee of the Quarter' award
• Travel Arrangements
• Document Preparation
• Supply Inventory
• Training & Mentoring
• Research & Analysis
• Verbal & Written Communication

12 Administrative Assistant Resume Examples for Your 2024 Job Search

Administrative Assistants are experts at ensuring smooth office operations and supporting high-level executives. Just like an efficient office, your resume as an administrative assistant should be well-organized and effectively communicate your skills to support the needs of the team. In this guide, we'll explore 12 administrative assistant resumes that demonstrate how to present your qualifications and strengths.

Resume Examples

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Common Responsibilities Listed on Administrative Assistant Resumes:

• Greet visitors, answer phones, and direct inquiries
• Arrange meetings and business travel for management team
• Prepare and track purchase orders and invoices
• Maintain filing systems, databases, and information systems
• Coordinate office moves, supplies orders, and setup of IT systems
• Ensure compliance with administrative policies and procedures
• Prepare agendas and other written correspondences
• Take and distribute meeting minutes
• Maintain conference room calendars
• Develop and distribute weekly and monthly reports
• Set up video conference calls with remote employees
• Manage and organize databases and electronic records
• Research, analyze, and compile information for business reports
• Create and update spreadsheets, presentations, forms, and databases
• Collaborate with other departments on ongoing projects
• Ensure all contracts are filled out properly and filed in a timely manner

You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.

Administrative Assistant Resume Example:

• Coordinated and managed projects and initiatives for the organization, resulting in a 10% increase in productivity.
• Led the implementation of a new office management system, streamlining daily operations and reducing administrative errors by 20%. Provided high-level administrative support to executives, resulting in a positive impact on the company's overall performance.Provided exceptional customer service, directly resulting in a 5-point increase in customer satisfaction ratings.
• Executed tasks effectively and efficiently, resulting in a 15% increase in departmental productivity
• Demonstrated strong ability to do quality work for the usual projects that an individual would be assigned at this level
• Provided support to management, resulting in a positive impact on the company's overall performance
• Optimized administrative processes, enabling more efficient document workflow that bolstered productivity
• Assisted with general administrative tasks and projects, resulting in a positive impact on the company's overall performance
• Demonstrated strong attention to detail, resulting in a 25% decrease in administrative errors
• Constructed comprehensive spreadsheets and presentations for team meetings and executive keynotes, creating visuals that highlighted successes and drove actionable insights
• Project Management
• Office Management Systems
• Executive Support
• Effective Task Execution
• Quality Work
• Administrative Support
• General Administrative Tasks
• Attention to Detail
• Time Management
• Interpersonal Communication
• Problem-Solving
• Critical Thinking
• Organization
• Prioritization
• Multi-Tasking
• Adaptability
• Microsoft Office
• Technical Writing
• Business Administration
• Communication

Administrative Assistant with no experience Resume Example:

• Implemented time-saving processes involving ordering and tracking office supplies, resulting in more efficient inventory management leading to cost savings.
• Demonstrated proactive phone answering behaviors, logging and directing up to 20 calls per day with an average answer speed of 8 seconds.
• Composed professional emails and documents using MS Office, providing a foundational layer of communication and documentation for the whole organization.
• Improved ability to manage and prioritize daily tasks, resulting in a better time management system and ensuring that all demands were met within deadlines
• Developed effective strategies for filing systems that resulted in a higher degree of organization and accuracy of documents
• Supported team members with complex scheduling tasks, managing calendar and appointment settings to ensure on-time attendance
• Problem Solving
• Microsoft Office Expertise
• Telephone Etiquette
• Customer Service
• Document Preparation
• Inventory Management
• Filing Systems
• Presentation Preparation
• Verbal and Written Communication

Administrative Aide Resume Example:

• Managed workflow of documents, records, schedules and logistic for executive staff which resulted in a 20% decrease in time spent on administrative tasks.
• Analyzed departmental records, prepared extensive reports and devised innovative solutions to meet organizational goals.
• Developed and implemented new filing system and procedures, to optimize the office efficiency and enhance productivity by 10%.
• Oversaw the planning and delivery of staff meetings, events and travel arrangements, resulting in a robust communication infrastructure between staff and executives.
• Increased customer engagement efforts by 25%, through recruitment and retention activities that embraced diversity and inclusion initiatives.
• Trained new team members on the data entry, document management and other office administrative tasks to improve job performance.
• Implemented workflow management system that automated the tracking, reviewing and organizing of documents and records, boosting organizational productivity by 15%
• Instrumental in managing complex filing systems with efficient record keeping, which enlarged the manageability and accuracy of documents by 50%
• Streamlined communication process by constructing and maintaining databases with pertinent data, allowing more precise decisions within the organization
• Microsoft Office Suite
• Organization and Time Management
• Data Entry and Management
• Bookkeeping and Budgeting
• Filing, Record Keeping and Documentation
• Communication Skills
• Time Management and Organization
• Event Planning and Coordination
• Customer Service and Engagement
• Scheduling and Calendar Management
• Staff Training and Development
• Critical Thinking and Problem Solving
• Multitasking
• Writing and Editing
• Workflow Management

Administrative Support Resume Example:

• Increased process efficiency and department productivity through the development a new filing system that streamlined document organization, categorization, and storage
• Met monthly department goal of processing 125 invoices per month with 100% accuracy and on time
• Proactively provided regulatory compliance support and research to ensure department operations remain compliant with organizational and industry standards.
• Proved expertise in travel management by arranging 100+ domestic and international trips; saved the organization over $4000 in total by negotiating discounts
• Exceeded stakeholder expectations by effectively coordinating meetings and conference events on tight timelines
• Championed a creative cost containment initiative that identified and reduced spending in non-essential department services by over 15%
• Showed excellence in data entry and database administration by successfully transitioning from paper-based process to an automated system, resulting in a 35% increase in data accuracy and aggregate speeds of information requests
• Demonstrated exceptional customer service through providing timely, accurate responses to 200+ client inquiries every month
• Awarded with the “Organizational Support of the Year” award for seamlessly managing the executive calendar and providing timely, professional administrative support.
• Filing System Development & Maintenance
• Regulatory Compliance & Research
• Communications & Collaboration
• Travel Management & Expense Tracking
• Cost Containment & Budget Management
• Data Entry & Database Administration
• Customer Service & Support
• Calendar & Meeting Management
• Time Management & Organization

Administrative Assistant Intern Resume Example:

• Assisted in the organization and coordination of a successful company-wide conference, resulting in a 20% increase in attendance and positive feedback from attendees.
• Developed and implemented a system for tracking and managing office supplies, resulting in a 15% reduction in office supply costs.
• Assisted in the creation and implementation of a new customer service protocol, resulting in a 25% increase in customer satisfaction ratings.
• Streamlined office operations by effectively managing the reception desk, ensuring prompt and courteous responses to inquiries and directing calls to the relevant departments.
• Improved the efficiency of the department by creating a centralized filing system, reducing the time needed to retrieve important documents by 50%.
• Provided administrative support to other departments, reducing the workload of team members by 20%, resulting in improved productivity and better delivery of services.
• Implemented a comprehensive reporting system, resulting in an organized and centralized database for important information, improving the decision-making process for upper management.
• Coordinated several successful company events, which involved logistical planning, venue booking, and ensuring smooth operations during the event, resulting in a positive impact on the company's image.
• Maintained a detailed and accurate calendar, ensuring all deadlines, appointments, and meetings were efficiently managed, resulting in improved time management for the department.
• Strong organizational and multi-tasking skills
• Excellent communication and interpersonal skills
• Able to work independently and in teams
• Proficient in Microsoft Office suite and other relevant software
• Proficient in scheduling and calendar management
• Proven track record of meeting deadlines
• Troubleshooting and problem solving skills
• Adaptable to rapidly changing environments
• Detail-oriented and meticulous
• Excellent customer service and client relations
• Ability to handle sensitive and confidential information
• Knowledge of clerical and administrative procedures

Administrative Clerk Resume Example:

• Generated over 50% cost savings by creatively consolidating purchasing agreements with key suppliers.
• Developed a streamlined document filing system to ensure the office ran efficiently.
• Designed an automated process that tracks and reconciles invoices while actively monitoring financial records.
• Pioneered an updated phone/voicemail system that reduced incoming call wait times by an average of 3 minutes
• Reduced expenses related to office supplies and materials by introducing an innovative inventory management system
• Successfully coordinated complex travel arrangements for senior executives to 25 countries in the region
• Streamlined onboarding processes, resulting in a reduction in paperwork of over 25%
• Developed and managed numerous automated systems, tools, and processes that increased enterprise efficiency
• Collaboratively prepared executive correspondence, reports, and other documents for numerous high-profile meetings
• Communication & Interpersonal Skills
• Financial Management
• Organizational & Time-Management Skills
• Problem Solving/Analytical Thinking
• Computer Proficiency (Microsoft Office Suite, ERP, CRM)
• Professionalism & Diplomacy
• Adaptability & Flexibility
• Customer Service & Conflict Resolution
• Document & Database Management
• Process Improvement & Quality Assurance
• Multi-tasking & Prioritization
• Nonprofit Administration

Beginner Admin Assistant Resume Example:

• Developed and managed a filing system for documents and automated systems that reduced document retrieval time by 25%.
• Researched and recommended cost-effective supplies that resulted in a 35% cost savings for the organization.
• Automated the email process with templates and message rules that led to an average response time of two hours.
• Enhanced the customer service experience by addressing inquiries with up-to-date product knowledge and effectively referring customers to the appropriate team members.
• Implemented contact management tools to organize customer data and tracking system that improved customer satisfaction ratings by 20%.
• Replaced manual documentation processes with automated solutions, generating productivity gains of over 35%.
• Answered customer inquiries on the phone, online, and through email, increasing customer satisfaction ratings by 10%
• Streamlined scheduling processes to enable efficient meeting coordination that increased overall operational efficiency by 23%
• Edited documents, videos, and graphics for presentations that met client expectations and demonstrated understanding of task outcome
• Document filing and retrieval
• Microsoft Office proficiency
• Automation and streamlining of processes
• Contact management tools
• Cost savings/reduction
• Problem solving/critical thinking
• Customer service/relations
• Excellent Communication (Written & Verbal)
• Attention to detail
• Organizational and time-management skills
• Presentation development
• Ability to embrace and learn new technologies
• Flexible and adaptable to changing needs

Entry Level Administrative Assistant Resume Example:

• Organized and managed the schedule and travel itineraries of upper management, resulting in a 10% increase in their productivity.
• Created and maintained spreadsheets and databases, streamlining the company's administrative processes.
• Coordinated and organized meetings and events, improving the overall efficiency of the company.
• Assisted in scheduling and organizing meetings and events, gaining experience in administrative support.
• Shadowed and assisted experienced administrative assistants, learning how to handle various administrative tasks.
• Participated in team meetings and training sessions, learning best practices for administrative support.
• Excellent organizational skills
• Detail oriented
• Highly proficient in Microsoft Office Suite
• Strong communication and interpersonal skills
• Good time management and multi-tasking abilities
• Ability to work with minimal supervision
• Adaptability and creativity
• Proven ability to handle confidential information
• Accuracy and attention to detail
• Ability to prioritize tasks
• Positive attitude and strong work ethic
• Proactive and organized approach to work
• Ability to meet deadlines and follow up on tasks
• Excellent customer service and problem-solving skills

Experienced Administrative Assistant Resume Example:

• Efficiently redesigned and implemented digital filing system, resulting in a 26% increase in team efficiency.
• Expertly managed executive calendars and video conferences, ensuring all meetings and engagements occurred on time and without interruption.
• Worked with vendors and external parties to coordinate important company events and managed budgets to ensure accuracy in all billing activities.
• Elevated stakeholder management and follow-up processes by creating structured tracking initiatives for employees, resulting in 33% faster response times
• Researched and compiled pertinent industry data to formulate special projects, providing invaluable support to top-level management
• Created and formatted content for a wide range of documents, from correspondence to reports to PowerPoint presentations—ensuring perfection in final deliverables
• Drafted and prepared all correspondence, memos, and other documents with meticulous attention to detail, resulting in zero inaccuracies
• Successfully developed, maintained, and managed physical and digital filing systems, bringing all company documents up to date
• Assisted with onboarding processes and provided valuable HR advice, resulting in a smoother transition for new hires and improved onboarding practices
• Advanced Calendar Management
• Diverse Data Management
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Access)
• Document/Presentation Formatting and Editing
• Outstanding Written and Verbal Communication
• Technical Documentation/Instruction Writing
• Knowledge of Business Workflows
• Task Automation/Process Improvement Strategies
• Resource Allocation and Scheduling
• Research and Analytical Thinking
• Database Management and Analysis
• Budget Planning and Tracking
• Innovative Problem-Solving
• Conflict Resolution and Mediation
• Professional Presentation and Negotiation
• Expert Customer Service and Interpersonal Skills
• Onboarding and HR Support

Junior Admin Assistant Resume Example:

• Streamlined administrative processes, resulting in a 15% reduction in daily workflow processing time.
• Managed travel logistics for teams of 15+ staff members with 100% satisfaction feedback for on-time performance and hotel reservations.
• Streamlined Office Suite data management with the introduction of advanced organization systems and data backup processes, leading to a 20% increase in data storage efficiency.
• Implemented a digital filing system and process tracking methodology, resulting in a 25% increase in data entry accuracy and improved business performance
• Developed an up-to-date organizational chart which aided in the recruitment of 50+ NPO professionals per month
• Created a variety of business presentations for executive-level stakeholders which contributed to a 10% increase in operational efficiency for the department
• Generated multiple Excel spreadsheets reports, critical to monitoring in-house operations and cross-team synergy
• Established weekly performance reviews and updated the team on progress measurements and productivity levels
• Automated various daily tasks with the integration of office technologies, reducing the need for manual entry by 35%
• Advanced office software proficiency
• Data management
• Automation/Technology integration
• Project management
• Negotiation
• Microsoft Excel/Spreadsheet expertise
• Logistics/Travel coordination
• Time management
• Organizational chart design
• Reporting and analytics
• Digital filing system implementation
• Professional communication
• Employee performance management
• Problem-solving
• Multi-tasking
• Process optimization

Office Administrative Assistant Resume Example:

• Facilitated onboarding process for 10 new staff members and revised company operations manual with up-to-date regulations and policies.
• Streamlined administrative operations within department - reduced paperwork by 25%, implemented business expense tracking and reporting system, and improved filing and records organization by 35%.
• Supported company expansion efforts and initiated event logistics; enhanced administrative control over large scale events, up to 250 people, resulting in 15% higher customer satisfaction.
• Developed and implemented tracking system for employee expenses that saved the company 10% in related costs in just 6 months
• Seamlessly coordinated travel arrangements and logistical support for 8 executive-level employees, ensuring professionalism, efficiency and privacy
• Established protocols and procedures for workplace maintenance and IT support, leading to improved efficiency
• Achieved 50% decrease in response times for IT tickets
• Achieved 90% accurate record-keeping for administrative tasks
• Spearheaded office organizational transition, cut overhead expenses following the swap from hard-copy filing to a digital storage system.
• Implemented mailbox management system that improved incoming mail sorting and routing accuracy by 25%.
• Optimized company correspondence, streamlining proofreading functions for reports, presentations and other documents to achieve 98% accuracy.
• Team Collaboration & Management
• Client Relations
• Project Planning & Execution
• Scheduling & Calendar Management
• Multitasking & Prioritization
• Data Entry & Records Management
• Process & Protocol Design
• Report Writing & Analysis
• Attention to Detail & Accuracy
• Confidentiality & Discretion
• Event Logistical Support
• Travel Arrangements & Bookings
• Office Space & Equipment Maintenance
• IT Support & Troubleshooting
• Document Proofreading
• Budget Tracking & Expense Management
• Customer Service & Satisfaction
• Business & Technical Writing

Senior Administrative Assistant Resume Example:

• Successfully coordinated and scheduled meetings, appointments, and travel arrangements for the CEO, resulting in a 30% increase in productivity for the executive team
• Implemented an electronic filing system that streamlined the management and retrieval of confidential and sensitive information, reducing the time spent on administrative tasks by 50%
• Acted as a liaison between the CEO and external stakeholders, resulting in the successful negotiation of several high-value business deals
• Designed and managed the office operations, resulting in a 20% increase in efficiency and a 15% decrease in costs.
• Provided support to other departments, resulting in a 20% increase in overall productivity across the organization.
• Trained and supervised junior administrative staff, resulting in a 50% increase in the quality of work and a 40% decrease in errors.
• Successfully coordinated special projects and events, resulting in a 50% increase in employee engagement and satisfaction.
• Assisted with budget preparation and expense management, resulting in a 25% reduction in overall expenses.
• Acted as a liaison between the management and employees, resulting in a 30% increase in communication and collaboration across the organization.
• Advanced Scheduling and Organization Skills
• Proficient in Office Management Applications
• Expertise in Document Management Systems
• Adept at Conflict Resolution
• Broad Knowledge of Business and Project Management
• Excellent Communication and Interpersonal Skills
• Proficiency in Accounting
• Experienced in Budget and Expense Management
• Ability to Prioritize Workload Efficiently
• Proven Training and Supervisory Skills
• Competent in HR Policies and Procedures
• Superior Time Management and Multitasking Skills
• Proven Problem-Solving Ability
• Skilled Negotiator
• Excellent Leadership and Teamwork Skills
• Tech-Savvy with Knowledge of Latest Office Technology
• Sound Knowledge of Conference, Planning and Event Management
• Proficiency in Data Analysis and Report Presentation
• Highly Detail-Oriented
• Office Management

High Level Resume Tips for Administrative Assistants:

Creating a resume is all about making your best case for why you should be hired for an individual position. Certain aspects of your administrative career will hold more weight in the eyes of a recruiter than others will, so you will need to be selective about the information you include, and how you present it. Here are some tips to help you focus on what matters most: Emphasize organizational and time-management skills: As an Administrative Assistant, you are responsible for managing multiple tasks and projects simultaneously. Highlight your organizational and time-management skills on your resume, demonstrating your ability to prioritize tasks, meet deadlines, and manage competing demands. Showcase your communication and interpersonal skills: Your role as an Administrative Assistant involves interacting with a variety of stakeholders, including executives, team members, and clients. Emphasize your strong communication and interpersonal skills, including your ability to work collaboratively, resolve conflicts, and communicate effectively. Demonstrate your proficiency with relevant software and tools: In any Administrative Assistant role, your expertise with tools like Microsoft Office, Google Suite, CRM platforms, and project management systems will be very relevant and valuable to an organization. Be sure to highlight your proficiency with these types tools, related technology skills, and any certifications or training you've received in this area. Emphasize your attention to detail: As an Administrative Assistant, accuracy and attention to detail are critical to success. Highlight your ability to manage complex information, maintain meticulous records, and ensure quality control. Showcase your problem-solving skills: As an Administrative Assistant, you are often the first line of defense when problems arise. Emphasize your ability to identify and resolve issues quickly and effectively, demonstrating your problem-solving skills. Tailor your resume to the job and company: Customize your resume to each job you apply for, emphasizing the skills and experiences that make you a strong fit for the specific role and company. Use the job description to identify the key skills and qualifications the employer is seeking, and highlight how you meet those requirements.

Must-Have Information for a Administrative Assistant Resume:

Here are the essential sections that should exist in an administrative assistant resume:

• Contact Information
• Resume Headline
• Resume Summary or Objective
• Work Experience & Achievements
• Skills & Competencies

Additionally, if you're eager to make an impression and gain an edge over other administrative assistant candidates, you may want to consider adding in these sections:

• Certifications/Training

Let's start with resume headlines.

Why Resume Headlines & Titles are Important for Administrative Assistants:

Administrative assistant resume headline examples:, strong headlines.

Proactive Administrative Assistant with 4+ years of Experience

Results-Driven Administrative Assistant with 4+ Years of Expertise

These resume headlines showcase the candidate's experience and demonstrate their abilities as an Administrative Assistant.

Additionally, they highlight the candidate’s proactive attitude and results-driven mindset, with the use of action verbs like “proactive” and “results-driven”.

Weak Headlines

• Unqualified Administrative Assistant
• Administrative Assistant; 4 years of Experience
• These resume headlines either seem unprofessional and lack clarity, or do not do an effective job of showcasing the candidate’s experience. The headline “Unqualified Administrative Assistant” suggests that the candidate is not in fact qualified for the role, which is off-putting, and the headline “Administrative Assistant; 4 Years of Experience” does not prove the candidate’s qualities or demonstrate that they would be an asset to the company.
• Both headlines fail to demonstrate anything unique or valuable about them as an admin assistant.

Writing an Exceptional Administrative Assistant Resume Summary:

A resume summary is a crucial section for showcasing your administrative abilities, experiences, and accomplishments as an Administrative Assistant. It provides a brief but impactful overview of your skills and qualifications, which is essential in capturing the attention of hiring managers and demonstrating your suitability for the role.

For Administrative Assistants, your resume summary should highlight your administrative skills, experience in managing office operations, and expertise in scheduling and communication. A well-crafted summary will showcase your organizational ability and demonstrate your value as an Administrative Assistant.

Here are a few tips to make effective use of your summary:

• Tailor it to the specific job that you are applying for – emphasizing the most relevant skills and experiences
• Highlight your quantifiable achievements, such as reducing office expenses or improving workflow, to demonstrate your value as an Administrative Assistant
• Use keywords related to the Administrative Assistant role and the administrative support industry to optimize your resume for both people and applicant tracking systems (ATS)
• Keep the summary concise, aim for no more than 3-4 sentences
• Avoid cliches and generic statements, and focus on highlighting your unique abilities and experiences.

Administrative Assistant Resume Summary Examples:

Strong summaries.

• Experienced Administrative Assistant with 4+ years of professional experience in office management, customer relations, clerical duties, and data entry. Adept at multitasking and maintaining a high level of organization and efficiency. Proven track record of providing excellent customer service with a positive attitude.
• Results-driven Administrative Assistant with 4+ years of experience providing comprehensive administrative and operational support. Highly organized and detail-oriented, with excellent communication and customer service skills. Skilled in streamlining office processes to maximize efficiency and productivity.

Why these are strong:

• What makes the great summaries great is that they provide specific examples of the Administrative Assistant's skills and experience, such as office management, customer relations, clerical duties, and data entry. They also both emphasize the fact that the Administrative Assistant is organized, efficient, and brings positive energy to the team.

Weak Summaries

• 4 years' experience as an Administrative Assistant. Knowledgeable in customer relations, data entry, and office management. Efficient and organized.
• Administrative Assistant with 4 years of experience. I'm great with people and have lots of customer service experience. I'm an organized person and can handle a lot of tasks at once.

Why these are weak:

• In summary, both examples do not provide any unique value proposition or showcase any noteworthy accomplishments or skills that would make the candidate stand out from other candidates. A strong resume summary for an Administrative Assistant should be specific, highlight the candidate's achievements, and provide evidence to support any claims made.

Resume Objective Examples for Administrative Assistants:

Strong objectives.

Recent college graduate seeking role as an Administrative Assistant to utilize excellent organizational skills and detail-orientation to direct office operations efficiently and productively.

Self-motivated and organized Administrative Assistant, determined to use strong technical and communication skills to promote efficient, effective office operations.

• What makes objectives strong is that they are customized to the particular position of Administrative Assistant and show a clear indication of the experience and skills that the applicant can bring to the role. The objectives focus on the employer's needs and list what makes the applicant a strong candidate for the job.

Weak Objectives

An Administrative Assistant role to grow my career and advance professionally.

Highly experienced Administrative Assistant eager to apply my skills and utilize my knowledge of all office tasks to contribute to the workplace.

• These resume objectives are weak because they don't demonstrate any understanding of the role and what the employer is looking for. They simply indicate that the applicant is looking for a job, rather than conveying the value and experience they can bring to the position.

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• Keep your resume succinct. It's important to create a concise and detailed resume that accurately reflects the knowledge and experience you have in the administrative field.
• Focus on qualifications and abilities related to the job you're applying for, and omit any extra information that's not pertinent to the position.
• Highlight your core skills. As an Administrative Assistant, you're expected to have excellent organizational and communication skills, so make sure to emphasize these in your resume. You should also showcase any other skills you possess, such as knowledge of software programs, multitasking, and critical thinking skills.
• Demonstrate proven success. To stand out to recruiters and hiring managers, include examples of successful projects and tasks you've completed in the past. This will make a strong impression and help you stand out among the competition.
• Showcase your adaptability. Administrative professionals must be able to adjust to changing demands quickly, so showcase any adaptability skills you possess. You might consider highlighting the results of a project you completed within a tight deadline or how you overcame a challenging obstacle.
• Share awards and accomplishments. If you've received any type of recognition or awards in the past related to your administrative work, include those in your resume as well. Having relevant awards to back up your qualifications will demonstrate your value and make a great impression.
• Use action verbs to describe your experiences to help them stand out, such as “streamlined,” “coordinated,” “initiated,”etc.
• Focus on accomplishments rather than duties, emphasizing tangible outcomes resulting from your work.

Example Work Experiences for Administrative Assistants:

Strong experiences.

Provided administrative support to a team of 25 employees, resulting in a 20% increase in productivity over a 3-month period.

Reduced office costs by 10% by negotiating better prices with vendors.

Organized and maintained physical and digital filing systems for the department, improving document retrieval time by 30%.

Developed and implemented a new filing system for the office, which resulted in a 25% improvement in efficiency.

Created a weekly schedule for office staff that improved overall customer satisfaction by 10%.

Provided administrative assistance to the CEO, which led to a 5% reduction in time spent on administrative tasks.

• These examples demonstrate the administrative assistant’s ability to support a team, increase productivity, reduce costs, and improve efficiency and customer satisfaction. The metrics included in each example illustrate the impact that the individual had on their team.

Weak Experiences

Provided administrative assistance to the office staff.

Organized and maintained filing system for the department.

Created a weekly schedule for office staff.

Handled office operations and customer relations.

Answered phone calls and handled customer inquiries.

Tracked and maintained office supplies.

• These examples do not provide any metrics or explain the impact that the individual had in their role. The duties listed are also too general and do not explain the individual’s accomplishments.

Top Skills & Keywords for Administrative Assistant Resumes:

Top hard & soft skills for administrative assistants, hard skills.

• Computer proficiency (MS Office, spreadsheet and database programs)
• Great organizational and time management abilities
• Ability to multitask effectively
• Problem-solving and decision-making skills
• Discretion and confidentiality
• Ability to learn quickly

Soft Skills

• Interpersonal communication
• Organizational skills
• Confidentiality

Go Above & Beyond with a Administrative Assistant Cover Letter

Administrative assistant cover letter example: (based on resume).

Dear [Company Name] Hiring Manager, I am excited to apply for the Administrative Assistant position at [Company Name]. With my experience in managing workflow, analyzing records, and developing filing systems, I am confident in my ability to make a positive impact on your team. In my previous role, I managed workflow of documents, records, schedules, and logistics for executive staff. Through my efforts, I was able to decrease the time spent on administrative tasks by 20%, allowing the executive staff to focus on high-priority tasks. Additionally, I analyzed departmental records, prepared extensive reports, and devised innovative solutions to meet organizational goals. One of my proudest achievements was the development and implementation of a new filing system and procedures that optimized office efficiency and enhanced productivity by 10%. I am confident that I can apply the same level of detail and dedication to any project or initiative at [Company Name]. Furthermore, I have experience overseeing the planning and delivery of staff meetings, events, and travel arrangements, which resulted in a robust communication infrastructure between staff and executives. I also increased customer engagement efforts by 25% through recruitment and retention activities that embraced diversity and inclusion initiatives. In addition, I have trained new team members on data entry, document management, and other office administrative tasks to improve job performance. I am excited about the opportunity to bring my experience and passion for organization and communication to [Company Name].

Thank you for considering my application. I look forward to the opportunity to speak with you further about how I can contribute to your team. Sincerely, [Your Name]

As an Administrative Assistant, submitting a cover letter along with your resume can help you stand out in a competitive job market. A cover letter allows you to showcase your communication and organizational skills, highlight your attention to detail, and demonstrate your passion for the position.

A cover letter is an opportunity to add a personal touch to your application and provide additional context beyond the bullet points on your resume. It also shows the hiring manager that you have taken the time to research the company and position and are invested in the opportunity.

Here are some of the most convincing reasons for why an Administrative Assistant should submit a cover letter:

• It showcases your communication and organizational skills: As an Administrative Assistant, you'll be working with cross-functional teams, stakeholders, and clients on a daily basis. Your cover letter provides an opportunity to demonstrate your written communication skills and ability to clearly convey ideas. It also allows you to showcase your organizational skills by outlining your ability to manage schedules, prioritize tasks, and maintain accurate records.
• It highlights your attention to detail: As an Administrative Assistant, attention to detail is crucial to ensuring the smooth running of the office. Your cover letter provides an opportunity to demonstrate your ability to catch errors and ensure accuracy in your work.
• It demonstrates your passion for the position: A well-written cover letter can showcase your enthusiasm for the administrative field and the company. This can make a difference in the hiring manager's decision-making process.
• It sets you apart from other applicants: A well-crafted cover letter can help you stand out from other applicants who may have similar experience and qualifications.

While writing a cover letter may seem like a daunting task, it doesn't have to be. Your cover letter should complement your resume and highlight your skills and experience in a way that is relevant to the specific position you are applying for.

Tips for aligning your cover letter with your resume:

• Use the same header as your resume: This will help the hiring manager identify your application as a complete package.
• Align the content of your cover letter with the requirements of the job: Use the job description as a guide to highlight your relevant skills and experience.
• Use keywords from the job posting: Incorporate relevant keywords from the job posting to help your application get past applicant tracking systems (ATS).
• Keep your cover letter concise and focused: Aim for one page and avoid repeating information from your resume.
• Provide specific examples: Use your cover letter to provide specific examples of how you have successfully managed administrative tasks or assisted in project management.
• Showcase your professionalism: As an Administrative Assistant, professionalism is an essential part of the job. Use your cover letter as an opportunity to showcase your professional demeanor and approach to the role.
• Proofread carefully: Errors in your cover letter can undermine your credibility, so make sure to proofread carefully before submitting your application.

Resume FAQs for Administrative Assistants:

How long should i make my administrative assistant resume.

An Administrative Assistant's resume should be between 1-2 pages in length, depending on the person's experience level. No matter what, the resume should include essential elements such as a professional profile, an employment history, as well as tangible accomplishments and technology skills. However, it should always focus on relevancy and be no longer than two pages long. Anything longer risks being too dense or containing unnecessary information.

What is the best way to format a Administrative Assistant resume?

When it comes to crafting an effective Administrative Assistant resume, the key is to ensure the resume is clearly structured and easy to skim. To achieve this, make sure to place your contact information at the top, followed by a concise summary statement that outlines your relevant experience and qualifications. After this, include your professional experience, educational background, and any certifications or awards you have earned. Finally, make sure to highlight your skills and relevant accomplishments in each job listing or section.

Which Administrative Assistant skills are most important to highlight in a resume?

When crafting a resume, it's very important to emphasize the right hard skills to demonstrate proficiency in the areas that truly matter. Common hard skills to highlight on an Administrative Assistant resume include: -Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook -Knowledge of customer relationship management (CRM) systems -Ability to work with databases and enterprise resource planning (ERP) tools -Bookkeeping, accounting, and coding skills -Data entry and record-keeping capabilities -Meeting, event, and travel coordination experience -Excellent written and verbal communication skills, including executive-level correspondence -Superb organizational and multitasking talents -Project management, prioritization, and problem-solving expertise -Familiarity with Human Resource Information Systems (HRIS) and payroll processes

How should you write a resume if you have no experience as a Administrative Assistant?

If you have no experience as an Administrative Assistant, don't worry! There are still several ways you can create a strong resume that highlights your skills and demonstrates your potential as a successful Administrative Assistant. Here are some tips to help you get started: Start with a strong objective statement: Begin your resume with a clear and concise objective statement that highlights your desire to work as an Administrative Assistant and your relevant skills and attributes. This will show employers that you are serious about pursuing a career in this field. Emphasize transferable skills: Even if you don't have experience as an Administrative Assistant, you likely have transferable skills from other jobs or from your education. Highlight these skills in your resume, such as strong communication, organizational, and problem-solving abilities. Showcase relevant coursework or certifications: If you have taken relevant courses or earned certifications, be sure to highlight these in your resume. This will demonstrate that you have a foundational understanding of the field and are committed to developing your skills. Include volunteer work or internships: If you have volunteered in administrative roles or completed internships, be sure to include these experiences in your resume. This will show employers that you have hands-on experience in an office environment and can handle administrative tasks. Customize your resume for the job: Tailor your resume to the specific job you are applying for. Research the company and the role to determine what skills and attributes are most important, and emphasize these in your resume. Use a functional or skills-based resume format: If you don't have a lot of experience, consider using a functional or skills-based resume format instead of a chronological format. This will allow you to highlight your skills and abilities, rather than your work history.

Compare Your Administrative Assistant Resume to a Job Description:

• Identify opportunities to further tailor your resume to the Administrative Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Related Resumes for Administrative Assistants:

Administrative aide resume example, administrative assistant intern resume example, administrative assistant with no experience resume example, administrative clerk resume example, administrative support resume example, beginner admin assistant resume example, entry level administrative assistant resume example, experienced administrative assistant resume example, junior admin assistant resume example, office administrative assistant resume example, senior administrative assistant resume example, administrative assistant resume example, more resume guidance:.

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Office Administrative Assistant Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the office administrative assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

Create a Resume in Minutes with Professional Resume Templates

• Schedule and coordinate team onsite/offsite meetings; create and prepare presentation materials; assist with special projects, and schedule travel for team
• Act as assistant to General Manager
• Performs other duties as assigned
• Generate process improvement ideas that enhance business initiatives
• Makes copies or other printed materials
• Creates records to ensure completeness, accuracy, and timeliness
• Provide administrative support for designated office staff
• Meeting management (internal and reoccurring)
• Flexibility to respond to a variety of work situations
• Perform other duties as assigned
• Greet visitors, vendors, candidates, and employees - lobby management
• Provides general administrative support to various business groups to include scheduling travel, meetings and supporting the interview process
• Conference Room scheduling
• Schedule meeting and conference rooms. Email communication with all levels of the company
• Typing correspondence, filing, sending and receiving faxes and sorting mail
• Sign for and route all incoming deliveries, packages, etc. Route all incoming executive mail to the Executive Assistants
• Responsible for the scheduling of maintenance/repair for pertinent office equipment
• Not responsible for supervising others
• Stock the office supply room when supplies are delivered and for delivering specific orders to the executive assistant
• Assist in responding to customers/vendors correspondence and requests
• Prepare expense reports
• Work with department management to develop, document, update, and maintain department and center processes and best practices. Identify gaps or issues in planned activities or department processes and identify those to management and help develop a mitigation plan
• Plan, monitor, and support the execution of department recurring activities such as development of monthly staff planning reports, department teambuilding events, department activity tracking, etc
• Computer proficiency and knowledge of Excel, Word, PowerPoint and Outlook with ability to learn in-house computer programs. Proficiency in typing and data entry
• Conduct basic analysis in MS Excel or other analysis tools to support a variety of administrative tasks; support technical staff with basic aviation-related analysis or data entry tasks
• Review and assist in the preparation of correspondence, documents, reports, and briefings according to MITRE standards. Verify that correct spelling, punctuation, and grammar are used in all documents; provide editing in Word, Excel, and PowerPoint documents
• Assist with the deliverable process which includes tracking deliverable status; formatting documents; integrating text and graphics into the MITRE template; proofreading for correct spelling, punctuation and grammar; converting files to PDF format; uploading onto the CAASD Tracker system; and sending electronically to the FAA and internally while under a tight monthly deadline
• To perform this job successfully, an individual should have knowledge of Work Processing software; Spreadsheet software; Accounting software; Payroll systems; Order Processing systems; Database software and Contact Management systems
• Scheduling meetings for department managers or others using Microsoft Outlook and assisting in organizing meetings, conferences, and luncheons, both on and off-site, to include planning and coordinating services (AV, catering, security, etc.)
• The ability to navigate to the various locations in the facility where paperwork is kept to look for outstanding documents as well as to greet visitors and guests
• Proficiency in completing administrative tasks with strong organizational skills and attention to detail

15 Office Administrative Assistant resume templates

Read our complete resume writing guides

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• Handle day-to-day office administration tasks
• Provide clerical and administration support in administration and facilities including but not limited to filing, maintaining security system database and delivering documents between offices/to clients/to banks
• Act as a back-up receptionist during the absence of the receptionist
• Responsible for the purchase and maintenance of office equipments, stationeries and accessories
• Handle conference room booking and set up
• Arrange local and overseas courier including preparation of waybill and records
• Responsible for record storage management such as request handling, maintaining inventory list and destruction monitoring
• Maintain and manage all office keys records, dispatch/collect for staff and visitors
• Arrange regular office cleaning and pest control
• Other ad-hoc administration related projects assigned by the Company

Cate Business Office Administrative Assistant Resume Examples & Samples

• Prior experience as an Administrative Assistant required (3+ years)
• Demonstrates a high level of integrity and professionalism
• Professional presence and ability to engage with internal and external constituents
• Answering Phones
• Scanning and Filing
• Managing Calendars and Scheduling
• Coordinating executive travel
• Other Administrative Duties and Projects as needed

Front Office Administrative Assistant Resume Examples & Samples

• Greeting clients and visitors
• Answering the telephone
• Conference Room setup – food delivery, AV setup, facilities liaison
• Special event support
• Ability and desire to work as part of a team (2 Front Desk Admins)
• Exceptional organization and communication skills
• Ability to prioritize tasks based on urgency
• Proficiency in Microsoft Outlook
• Update and maintain a department SharePoint site, developing ways to increase its usefulness and relevance to the department
• Handle a variety of department administrative duties in a timely and efficient matter, including but not limited to the following
• Making domestic and international travel arrangements, preparing travel orders and expense vouchers
• Answering telephone calls, responding to routine questions, routing calls to appropriate staff and/or relaying messages. Receiving visitors and escort within the campus as needed
• Setting up and maintaining files, organization charts, and records
• Serving as the Timecard Coordinator for selected groups, which includes weekly submission of both electronic and paper summaries and daily monitoring of timecard compliance
• Assisting with maintaining In/Out Board updates for assigned staff
• Serving as backup to other administrative staff, at various levels, in a team environment
• Assisting with recruiting programs, routes resumes, arranges interview schedules, and preparing interview reports
• Assisting with coordinating space requirements and following up on move requisitions
• Interfacing with purchasing and/or contracts to obtain materials and equipment
• Coordinating with our geographically dispersed teleworking staff

User Program Office Administrative Assistant Resume Examples & Samples

• Minimum of six years of specialized administrative experience
• Conversant in MS Office (Word; Excel; PowerPoint; One Note) and computer-related databases (Access) and application tracking software (Project, Acrobat, Visio), as well as web-based relational databases (Oracle)
• Collaborative and team-oriented approach to work - demonstrated ability to define, establish and maintain positive working relationships; Ability to apply initiative, exercise sound judgment and be solutions-oriented
• Excellent problem-solving skills and analytical capability
• Ability to provide excellent administrative support using a proactive, customer-focused approach
• Effective communication skills in a variety of settings (e-mails, letters, telephone, face-to-face) that promote success of the User Office and the User programs
• Experience providing logistical/administrative support for large conferences, meetings, and reviews
• Experience in working in an academic research setting and/or other laboratory or user facility
• Familiarity with visualization software (Solid Works, AutoCAD, eDrawings)
• Prior experience in establishing and documenting workplace policies, procedures, and practices in administrative areas of responsibility is desirable
• Operates office equipment such as printers, copy machines, fax machines. Serves as liaison with service and vendor personnel
• Receives mail or correspondence for the work unit or area. Opens or reviews correspondence and determines proper disposition
• Maintains office supplies and inventories. Tracks status, orders, purchases, and maintains or distributes supplies as needed. Works with building management to maintain office efficiency and functionality
• Coordinates, organizes, and supports general manager function. Schedules or obtains use of conference rooms, sets up rooms and equipment for use
• Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings
• Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality
• Adaptability—the individual adapts to changes in the work environment
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
• Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly

Project / Office Administrative Assistant Resume Examples & Samples

• Provide word processing,data entry, and report compilation support for technical staff
• Produce documents,spreadsheets, schedules and Power Point presentations with minimal input
• Technical document coordination (checklist creation, contentgathering, document design and formatting, print production, electronic submittal,and shipment tracking)
• Assist in the planning, scheduling, and coordinating businessrelated internal and external meetings as well as webcasts, teleconferences,and live meetings
• Provide assistance withproject-related financial analysis, forecasting, contracting, billing,auditing, and client reporting, as required
• Schedule and coordinate tasks to be completed by staff
• Develop and edit conceptual illustrations
• Maintenance of library of client formatting/editing styles andTetra Tech templates
• Coordinate inventory and ordering of production-related supplies
• A BS or BA degree in a technical or related field is preferred
• Maintain a professional manner in all aspects of their work
• Excellent organizational, communication, and interpersonal skills to take direction for often competing priorities
• Must be multi-task oriented and possess excellent problem solving skills
• Ability to anticipate issues and problem solve in a fast paced environment and under pressure
• A minimum of 5 years of experience working in an engineering or architectural office preferred
• Proficiency with MS Office Suite, advanced skills in MS Word and Excel a PLUS
• Flexibility and ability to work extended hours as may be required
• High motivation and an ability to work independently and as part of a team
• Experience working with SharePoint or other document management software would be considered an asset
• Must be client focused and have a strong sense of accountability
• Ability to prioritize and follow up on pending items
• Strong follow-through skills, attention to detail and work quality
• Strong work ethic and commitment to safety
• A valid Driver’s License and a dependable personal means of transportation are required

Executive Office Administrative Assistant Resume Examples & Samples

• Answer multiline telephone in a consistently professional and courteous manner
• Screen incoming calls and either assist callers when appropriate, forward calls, which can be handled by others, ascertain the nature of calls, and take messages
• Take initiative to professionally and proactively greet and welcome people and callers and help resolve problems and provide information requested in a service-oriented capacity, always ensuring the best customer service
• Maintain scheduling for all conference rooms and kitchen by ensuring all areas are clean and presentable when not in use
• “Open” the office in the morning by preparing pots of coffee, turning on copy machines and stocking all paper trays, stocking refrigerators with waters and sodas, and making sure all three conference rooms are clean and ready
• Refresh coffee/kitchen supplies as needed throughout the morning
• Adhere to established systems and methods to ensure proper food, beverage, and office supply par levels are maintained
• Help ensure the safety of the Executive Office by following specific established guidelines and knowing at all times who is entering the office through the front and back entrance
• Work in tandem with all coworkers in a professional and courteous manner
• Maintain a professional, neat, clean, organized, and efficient reception area, copy room and office environment
• Maintain and update data/files to ensure accuracy of invoices (for finance department)
• Update Internal Directory and send new employee updates
• Assign office keys
• Liaison between Executive Office and other departments for Executive Office upkeep, repairs, and maintenance (examples: furniture repairs, expired lighting fixtures, restroom refreshes, etc.)
• Assist executive assistants as needed and with special projects, including coordination of specific functions and presentations
• Order office supplies, printed letterhead stationery and business cards
• Other job-related duties as requested
• Type 40+ words per minute
• Excellent organizational skills to function effectively with attention to detail while meeting established deadlines and multiple work assignments
• High energy self-starter with the ability to prioritize multiple assignments
• Must be able to lift and carry (short distances) up to 20 lbs
• Work successfully with limited supervision
• Excel in a fast paced work environment while multitasking
• Possess exceptional telephone management and etiquette skills
• Strong judgement skills
• Must have a professional appearance and demeanor
• Solid working knowledge of Outlook, Word and Excel
• Ability to read and evaluate written material
• Physical stamina to withstand prolonged sitting and standing and accessing all areas of the building
• Maintain manual dexterity to access the computer via computer keyboard and operate office equipment
• Must speak English
• Ability to effectively communicate in English, in both oral and written forms
• Prefer individual who is organized, self-directed and with a strong attention to detail
• Possess positive interpersonal skills to effectively communicate with all business contacts, both internal and external
• Maintain a professional, neat and well-groomed appearance adhering to MGM Resorts International standards
• Must have reliable attendance
• Exhibit professionalism at all times
• Dependable, trustworthy and ethical
• Ability to maintain strict confidentiality of files and honor the integrity of all information, whether written or verbal
• Maintain good customer relations both on the phone and in person
• Gather information from customers to help identify and solve problems
• Answer billing questions and work with client websites
• Make Collection Calls
• Smile while talking on the phone
• Generate Equipment Maps using Visio
• Prepare sales proposals, Log Books, and other customer-generated information
• Enter new accounts, contracts, and cancellations into database
• Create job tickets for technicians
• Enter and track Monthly Supply Orders for technicians
• Create Trending Reports using company database
• Answer phone in a professional manner; record all pertinent information
• Dispatch customer service requests to appropriate technician
• Make collection calls and resolve billing issues
• Order and track monthly office supplies
• Utilize appropriate office equipment (copier, binder, etc.)
• Organize daily tasks and work area
• Assist the Front Office Management team with daily Front Office operations
• Purchasing supplies
• Assistant to Director and Managers
• Assist with Payroll for the department
• Manage the Directors calendar
• Representative for onsite meetings
• Responsible for tracking attendance
• Access to confidential information
• Guest involvement- responding to GA (guest advisory)
• Responding to SALT reviews
• Help coordinate any HR-related events with the Front Office department
• Ability to take initiative and manage multiple tasks and projects
• Excellent interpersonal skills, including ability to communicate effectively and professionally
• Ability to complete tasks effectively and efficiently
• Strong time management, detail-oriented and prioritization skills
• Self-motivated and capable of working with minimal direct supervision
• Proficiency in Microsoft Office and Outlook
• 3-5 years’ experience in an administrative capacity
• Associate or Bachelor’s Degree preferred

Office & Administrative Assistant Resume Examples & Samples

• Be responsible for the full office administration, including
• Commercial education and Federal diploma of Executive Assistant or similar
• At least 3 years of work experience in a similar role and preferably in a multinational company
• Qualified to train an apprentice
• Fluent in German, excellent English level spoken & written
• Very good communication skills / Capacity to adapt your communication to the audience
• Experienced handling of “MS Office” (Excel formulas, Powerpoint) and other “IT-Tools”
• Extremely well organized, responsible and flexible
• Good manners, trustful
• Associates degree preferred or equivalent work experience
• At least two years of previous experience in office administration
• At least one year of supporting leadership team members
• Working knowledge of mail processes such as postage machine, FedEx and UPS
• Coordinate office activities and ensure company policies are adhered to
• Create spreadsheets and presentations
• Filing, copying, and word processing
• Manage phone calls and correspondence (emails, letters, packages, etc.)
• Assist with budgeting and bookkeeping procedures
• Create and update records with personnel, financial, and other data
• Complete ingoing and outgoing orders and keep track of office inventory
• High School Diploma; Bachelor¿s Degree is preferred but not required
• Knowledge of routine office management systems and procedures
• Strong organizational skills with the ability to multitask
• A thorough understanding of all Microsoft office applications
• The ability to "self start" and work independently
• The ability to pass a background check, physical and drug screen

Oaa-office Administrative Assistant Resume Examples & Samples

• Experience with supporting multiple managers and staff members
• Experience with complex calendaring and meeting scheduling logistics
• Ability to support projects and events by managing deadlines and communications
• Strong interpersonal and communication skills
• Strong office management and organizational skills
• Strong team orientation and customer focus
• Ability work independently and take initiative
• Attention to details
• Proficient in Microsoft Word, Excel, and PowerPoint and Outlook
• Proficiency in SharePoint
• Active Department of Energy (DOE) security clearance
• Active Department of Defense (DOD) security clearance
• Associates of Applied Science degree with a concentration in Office Technology
• Interact with client and staff daily
• Primarily responsible for: Payroll for a staff of 175+; Client Invoice creation; AR/AP; Accounting system reporting; City Auditor reporting; HR hiring, processes, questions, etc
• Help to create Policies and Procedures
• Maintain office equipment and supplies
• Other duties and tasks as needed and assigned
• 3 plus years experience in an Administrative Assistant role required
• Strong ability to multitask and prioritize tasks with minimal guidance
• Ability to work unsupervised
• Ability to interact with a diverse workforce
• HR, Payroll, and Accounting experience strongly preferred

Program Management Office Administrative Assistant Resume Examples & Samples

• Technically Competent
• Decision Making/Critical Thinking
• Desire To Learn
• Strong Team Player
• Pride in their work
• Warm, friendly demeanor with a genuine interest in customer service
• Follows security procedures and controls access to the office
• General office duties (mail, fax, file, copy, office supplies, etc.)
• Support company events with the administrative team
• Maintain and stock breakrooms, order and deliver lunches as needed
• Check conference rooms throughout the day to keep clean and organized
• 2 years’ experience in Front Office Administration
• High School Diploma required, College preferred
• Strong organization and multi-tasking skills
• A team focused attitude
• The ability to multi-task and prioritize competing demands
• Strong computer knowledge and practical experience with the Microsoft Office Suite
• Knowledge of all Microsoft Office and Google applications, Google Calendar
• Tracking packages
• Paging UPS drivers
• Entering and maintaning DCR's
• Resolving customer complaints
• Running a variety of reports
• Knowledge of Windows and Microsoft Office (including Word, Excel, and Outlook)
• Available to work daily, Monday through Friday
• Strong oral and written skills
• Answer telephones
• Make copies and file
• Assist with inventory, purchasing, Payroll and Onboarding New Hires
• Proficient with MS Word
• Proficient with 10-Key
• Familiar with MS Excel
• Experience providing administrative support in a professional or academic setting
• Demonstrated experience with use of various computer software programs such as Word, Excel, and Outlook
• Ability to work independently and as part of a diverse team while displaying a positive customer service attitude
• Demonstrated ability to prioritize tasks, process documents with careful attention to detail and high level of accuracy, and meet critical deadlines
• Demonstrated analytical, planning, and time management skills
• Demonstrated ability to exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective
• Working knowledge with Banner or other relational database applications
• Working knowledge of university policies and procedures
• Knowledge of technical software licensing and contract administration
• Experience with use of contract management system(s) such as Cobblestone, ESM, etc. and report generation
• Experience with website content management

Fiscal & Office Administrative Assistant Resume Examples & Samples

• 24 months of solid office experience
• Creativity in composing or presenting oral and written communication
• Proficient in spreadsheet and word processing applications
• Positive communication
• Perform office duties as directed, including, but not limited to, filing paperwork, answering telephones, running reports, copying materials, operating the label machine, tracking/reporting data, distributing payroll checks, etc
• Greet and welcome customers, vendors and visitors to Produce Row
• Demonstrate professional telephone skills by answering calls promptly with a smile in your voice and appropriate tone
• Support internal and external customers in a positive and professional manner. With a sense of urgency, follow up on store needs and direct questions they may have to the appropriate person
• Enter new invoices and match them with purchase orders, update invoices accurately
• Process new store orders including add-ons, deletions, and complete credit procedures
• Communicate regularly with store Associates to ensure accurate order placement and billing
• Print, sort and prepare store orders for the production and distribution teams, as required
• Monitor weekly order guides and assist with weekly, month end inventory
• Maintain a clean and organized work area
• Demonstrates a positive attitude, integrity, honesty and fosters teamwork
• Is open minded, flexible and highly adaptable to change with a tolerance for stress
• Good listening, verbal and non-verbal communication skills with the ability to effectively communicate in person and on the telephone
• Demonstrates superior customer service skills
• Ability to handle multiple tasks and meet deadlines with a sense of urgency
• Ability to work independently and meet scheduled deadlines
• Familiarity with foodservice/warehouse operations is a plus. Must be able to learn proper food handling/safety if required
• Partners with Commercial Director and Head of Market Access/BASE to maximize the efficiency of the work group for the Commercial team
• Strive for complete accuracy and urgency specific to a variety of daily critical efforts, including; calendaring, meeting coordination and management, editing of presentations, correspondence and travel arrangement preparation and expense claims & reporting for Commercial Director and Head of Market Access/BASE
• Exercise independent judgment and discretion with sensitive, confidential and proprietary information
• Attend and actively participate at Commercial team meetings, as required, coordinate/publish agenda and minutes from meetings
• Excellent oral and written communication
• Intermediate proficiency across the Microsoft Office Suite of products
• 5 years related experience
• Receptionist work
• Assist with new hire on boarding
• Schedule and track travel

Field Office Administrative Assistant Resume Examples & Samples

• Communication (I)
• Working with people (II)
• Drive for results (I)
• To view our competency framework, please click here
• Performs office operations and procedures to include information management, customer files, contracts, job orders, bookkeeping, filing systems, billing, payroll and other clerical services
• Organizes and maintains file system, and files correspondence and other records as required
• Facilitates the flow of information to allow for efficient coordination of business activities from initial customer contact to job completion
• Generates and compiles reports for management
• Applies good customer service skills
• Reviews employee time cards for accuracy; ensures employee time is allocated to correct cost; inputs into payroll system software
• Creates training resources and conducts training to reinforce continuity and standardization of office procedures
• Acts as a resource to management regarding administrative requirements; assist them as needed
• Orders and maintains supplies
• Ensures all office equipment is in good working order, and arranges for equipment maintenance
• Coordinate conferences or meeting arrangements
• Perform receptionist duties, greets customers, and distributes mail
• Ability to communicate in person and electronically

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Administrative Office Assistant Resume Sample

Administration occupations such as administrative office assistants and secretaries are crucial to the business world. In fact, the U.S. Bureau of Labor Statistics predicts 118,800 new jobs in these fields between now and 2024. That's a growth rate of about three percent.

If you're in the administration field, you probably want a resume that reflects your knowledge, skills and experience as it relates to the position you're looking for. That's a great first step. Now it's time to see an administrative office assistant resume sample so you can tweak your own to reflect it.

Remember: when you submit your resume in a job application, it's not unusual for it to go through applicant tracking systems (ATS) before entering the hands of the hiring manager. This means your resume should have the proper formatting, font and keywords to make it past the ATS. After that, it needs to impress the hiring manager with information that is relevant to them.

What Makes this Administrative Office Assistant Resume Sample Work?

The above resume sample exhibits the following characteristics:

• It's short and sweet. Think about how many resumes hiring managers may skim through on a daily basis. If important administration information is difficult to find, why would they choose your resume? Make sure they see your information right away by utilizing phrasing on your resume and putting each phrase into bullet points.
• It steers clear of fancy fonts. ATS can have difficulty reading some fonts. In addition, a hiring manager may not find fancy fonts as easy to read. Instead, stay with common fonts such as Cambria, Calibri, or Times New Roman.
• It has white space. Each page of the resume should have sufficient white space around all four sides of the document. Also be sure not to push the margins to the edge. If and when a person prints the document, you want to make sure there are no technical challenges.
• It uses a simple, organized layout. Some people may think that fancy is better, but in the case of a successful executive resume, simple and professional is the way to go. Keep your layout organized, with clear breaks between sections and easy-to-find information.

You know you want to land that interview. To make it happen, you have to put in effort upfront to make your resume the best it can be. TopResume's professional resume writers are here to help make that happen. We guarantee you'll get 2x more job interviews within 60 days or we'll rewrite your resume for free.

Give your resume the revisions it needs. Use our resume writing services today!

Samples by Category

• Administrative Office Assistant
• Advertising & Marketing
• Construction Contractor
• Customer Service
• Executive Assistant
• Executive/CEO
• Graphic Designer
• Industrial Engineer
• Insurance Agent
• Information Technology
• Mid-Career Professional
• Military-to-Civilian
• Nurse Practitioner
• Nursing (Healthcare)
• Public Relations
• Real Estate Management
• Retail Merchandising
• Safety Management
• Sales Management
• Student (or Recent Graduate)
• Teacher / Professor / Librarian
• Telecommunications

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Resume Worded   |  Proven Resume Examples

• Resume Examples
• Administrative Resumes
• Administrative Assistant Resume Guide & Examples

Office Administrative Assistant Resume Examples: Proven To Get You Hired In 2024

Jump to a template:

• Office Administrative Assistant
• Executive Secretary
• Office Manager

Get advice on each section of your resume:

Jump to a resource:

• Office Administrative Assistant Resume Tips

Office Administrative Assistant Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., office administrative assistant resume sample.

This is an entry-level position where you work to ensure the office runs smoothly. You will be tasked with everyday needs like reception duty, maintaining files, prepping and scheduling meetings, managing calendars, etc. Great communication, a helpful and polite demeanor, and a go-getter attitude will be highly desired for this position. Likewise, any experience in an administrative position will be appreciated. Here is a recruiter-approved resume sample.

We're just getting the template ready for you, just a second left.

Recruiter Insight: Why this resume works in 2022

Tips to help you write your office administrative assistant resume in 2024,    add an ‘office administrative assistant’ title to your resume to get past ats..

You may not have a lot of experience in this job, so add the job title to ensure you get past any ATS resume filters in place.

   Have a varied technical skills list.

An administrative position requires a varied skill set due to the varied tasks you will need to complete. Ensure the list of your technical skills is equally varied.

Executive Secretary Resume Sample

Office manager resume sample.

As a hiring manager who has recruited for office administrative assistant roles at companies like Google, Amazon, and Microsoft, I've reviewed thousands of resumes. The following tips will help you create a strong resume that stands out to employers and lands you more interviews. These tips complement the resume examples provided earlier and will give you a competitive edge in your job search.

   Highlight your organizational skills

Hiring managers look for candidates who can keep the office running smoothly. Showcase your organizational skills by including examples like:

• Managed calendars for 5 executives, scheduling an average of 20 meetings per week
• Implemented a new filing system that reduced document retrieval time by 50%
• Coordinated travel arrangements for a team of 10, booking flights, hotels, and transportation without any issues

Quantifying your impact with numbers makes your achievements more tangible and impressive to employers.

   Emphasize your communication skills

Office administrative assistants are often the first point of contact for clients and visitors. Strong communication skills are essential. Instead of simply listing 'communication skills' on your resume, show them in action:

• Greeted visitors and answered phones, handling up to 50 calls per day with professionalism and courtesy
• Drafted and proofread correspondence on behalf of executives, ensuring clear and error-free communication
• Collaborated with a team of 5 to plan and execute monthly company events for 100+ attendees

Providing specific examples demonstrates your ability to communicate effectively in various situations.

   Include relevant technical skills

Many administrative tasks now require proficiency in various software programs. Highlight your technical skills that are relevant to the job. For example:

• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with CRM software like Salesforce, managing a database of 1000+ contacts
• Proficient in Google Workspace tools (Gmail, Google Drive, Google Calendar)

However, avoid listing outdated or irrelevant technical skills:

• Proficient in outdated software like Lotus Notes or WordPerfect
• Expert in graphic design software like Adobe Photoshop (unless specifically required for the role)

   Showcase your problem-solving abilities

Employers value office administrative assistants who can think on their feet and solve problems independently. Demonstrate your problem-solving skills with examples such as:

• Identified and resolved a scheduling conflict that would have resulted in a missed deadline, ensuring project was completed on time
• Investigated and troubleshot technical issues with office printer, reducing downtime by 80%
• Devised a more efficient system for processing expense reports, saving the company an estimated $5,000 per year

Highlighting specific instances where you used your problem-solving skills to benefit the company will make you stand out to hiring managers.

   Tailor your resume to the job description

One common mistake job seekers make is using the same generic resume for every application. Instead, tailor your resume to each specific job opportunity. Here's an example of a generic resume summary:

Experienced office administrative assistant skilled in answering phones, scheduling meetings, and managing files. Proficient in Microsoft Office. Excellent communication and organizational skills.

While this summary includes relevant skills, it doesn't stand out to employers. Here's an example of a tailored resume summary:

Detail-oriented office administrative assistant with 5+ years of experience supporting executives in fast-paced tech startups. Skilled in managing calendars, coordinating travel, and planning events for up to 500 attendees. Proficient in Salesforce, Asana, and Google Workspace. Seeking to leverage strong organizational and communication skills in an executive assistant role at XYZ Company.

Customizing your resume shows employers you've done your research and are genuinely interested in the specific role and company.

   Highlight your industry-specific experience

If you have experience working in the same industry as the company you're applying to, be sure to highlight this on your resume. For example:

• 5+ years of experience as an administrative assistant in the healthcare industry
• Familiarity with medical terminology and HIPAA regulations
• Managed schedules for 10 physicians and coordinated patient appointments

Even if you don't have direct industry experience, you can still showcase transferable skills. For instance, if you're applying for an administrative role at a law firm:

• Experience managing confidential client information in previous roles
• Strong attention to detail and ability to proofread legal documents
• Comfortable working in a deadline-driven environment

Highlighting your industry-specific experience or transferable skills shows employers you can hit the ground running in the role.

Writing Your Office Administrative Assistant Resume: Section By Section

  summary.

A resume summary, also known as a professional summary or career summary, is an optional section that appears at the top of your resume, just below your contact information. While it's not a mandatory section, a well-crafted summary can be a valuable addition to your resume, especially if you're a career changer or an experienced professional with a diverse background.

Unlike a resume objective, which focuses on your career goals and what you hope to achieve, a summary highlights your most relevant qualifications, skills, and experiences. It's a concise snapshot of your professional profile, designed to grab the hiring manager's attention and entice them to read further.

When writing a summary for an Office Administrative Assistant position, focus on your key strengths, such as organization, communication, and technical skills. Tailor your summary to the specific requirements of the job, using keywords from the job description where appropriate.

To learn how to write an effective resume summary for your Office Administrative Assistant resume, or figure out if you need one, please read Office Administrative Assistant Resume Summary Examples , or Office Administrative Assistant Resume Objective Examples .

1. Highlight your office administration expertise

Your summary should showcase your most relevant skills and experiences as an Office Administrative Assistant. Consider the following examples:

• Experienced professional with a diverse background in sales, marketing, and customer service. Seeking a new opportunity to leverage my skills and grow my career.
• Recent graduate with a degree in Business Administration. Eager to learn and contribute to a dynamic team.

While these examples provide some background information, they don't specifically highlight the candidate's office administration expertise. Instead, try something like:

• Detail-oriented Office Administrative Assistant with 5+ years of experience supporting busy executives in fast-paced environments. Proficient in Microsoft Office Suite, with strong organizational and communication skills.
• Efficient and proactive Office Administrative Assistant with a proven track record of managing multiple priorities, optimizing office procedures, and providing exceptional support to senior-level management.

2. Tailor your summary to the job description

To make your summary more compelling to hiring managers, customize it to the specific Office Administrative Assistant position you're applying for. Review the job description carefully and identify the key skills, qualifications, and experience the employer is seeking.

For example, if the job description emphasizes experience with a particular software or tool, such as Salesforce or Asana, mention your proficiency with these tools in your summary. Similarly, if the position requires a high level of confidentiality or discretion, highlight your proven ability to handle sensitive information.

Versatile Office Administrative Assistant with 7+ years of experience supporting C-level executives in the financial services industry. Adept at managing complex calendars, arranging domestic and international travel, and maintaining strict confidentiality. Skilled in Salesforce, Asana, and Concur.

  Experience

Your work experience section is the heart of your resume. It's where you show hiring managers what you've accomplished and how you've made an impact in your previous roles. When writing your work experience section for an office administrative assistant position, focus on highlighting your most relevant experiences and accomplishments.

1. Use strong administrative action verbs

When describing your work experience, use strong action verbs that showcase your administrative skills and expertise. This helps hiring managers quickly understand your capabilities and the value you can bring to their organization.

Examples of strong administrative action verbs include:

• Coordinated office schedules and managed calendars for executive team
• Streamlined filing system, reducing document retrieval time by 50%
• Processed invoices and expense reports, ensuring timely payments
• Collaborated with cross-functional teams to plan and execute company events

2. Highlight your impact with metrics

Whenever possible, quantify your achievements using metrics. This helps hiring managers understand the scope and impact of your work. For example:

• Implemented a new inventory tracking system, reducing supply costs by 15% annually
• Managed travel arrangements for a team of 20 executives, booking over 150 flights per year
• Processed an average of 50 customer inquiries per day, maintaining a 95% satisfaction rate

If you don't have access to specific metrics, you can still provide context for your accomplishments:

• Provided administrative support for a team of 15 sales representatives
• Managed a busy front desk, handling a high volume of calls and visitors

3. Showcase your career growth

Highlighting your career progression within a company or across different organizations demonstrates your ability to take on increasing responsibility and grow professionally. This is especially important for office administrative assistants looking to advance their careers.

When showcasing your career growth, focus on:

• Promotions or title changes (e.g., Administrative Assistant to Executive Assistant)
• Increased scope of responsibilities (e.g., supporting a larger team or multiple departments)
• Special projects or initiatives you led or contributed to

Administrative Assistant, ABC Company, 2018-2020 - Promoted to Executive Assistant in 2019 due to strong performance and organizational skills - Managed calendars, travel arrangements, and expense reports for a team of 5 executives - Coordinated monthly all-hands meetings for 100+ employees

4. Tailor your experience to the job description

When applying for an office administrative assistant position, it's essential to tailor your work experience section to the specific job requirements. This shows hiring managers that you have the relevant skills and experience they're looking for.

Here's an example of a generic bullet point:

• Answered phones and greeted visitors

Now, let's tailor it to a specific job description that mentions handling a high volume of calls and maintaining a professional demeanor:

• Managed a high-volume switchboard, handling up to 100 calls per day while maintaining a professional and friendly demeanor

By tailoring your bullet points to the job description, you demonstrate that you understand the role and have the necessary skills to excel in it.

  Education

The education section on your office administrative assistant resume should be concise yet impactful. It's a chance to showcase your relevant knowledge and training that prepared you for the role. Follow these tips to make sure your education section enhances your resume:

1. Put education before experience if you're a recent grad

If you graduated within the last few years and have limited work experience, it's best to list your education above your work history. This way, employers will see your most relevant qualifications first.

For example:

Education Bachelor of Business Administration, ABC University, 2020 Relevant coursework: Office Management, Business Communication, Microsoft Office Suite

Avoid this mistake:

Work Experience Cashier, XYZ Store, 2019-2020 Education Bachelor of Business Administration, ABC University, 2020

2. Include relevant coursework for office admin roles

Mentioning specific courses you took related to office administration, business, or technology can show employers you have the right training, even if you don't have much work experience yet.

Good examples:

• Relevant coursework: Administrative Office Procedures, Business Writing, Bookkeeping Basics
• Key courses: Executive Office Management, Project Coordination, Customer Service Strategies

But avoid listing classes that aren't relevant:

• Courses taken: Creative Writing, Music Appreciation, Intro to Psychology

3. Keep the education section short if you're experienced

If you have several years of office admin experience, your work history is more important than your education at this point. You can keep your education section to just 1-2 lines with your degree, school name, and graduation year (if recent).

BA in Business Administration, XYZ University

Avoid taking up too much space with an unnecessarily long education section:

Education Bachelor of Arts in Business Administration XYZ University, Anytown, Anystate September 2002 - June 2006 GPA: 3.7/4.0 Dean's List 2004, 2005 Relevant coursework: Intro to Business, Marketing 101, Business Law, Finance Principles, Senior Capstone Project

4. Add office admin certifications to education section

Include any certifications you've earned that are relevant to office administration or the skills needed for the job. You can list them under your Education section or in a separate Certifications section.

Some examples:

• Certified Administrative Professional (CAP), International Association of Administrative Professionals, 2021
• Microsoft Office Specialist (MOS), Microsoft, 2020

But leave off minor or unrelated certifications:

• Basic First Aid & CPR, Red Cross, 2019
• Certified Personal Trainer, ACE Fitness, 2017

  Skills

The skills section of your resume is a key part of showing hiring managers you're qualified for the office administrative assistant role. It's where you highlight the specific abilities and knowledge that make you a great fit.

When writing your skills section, focus on hard skills that are relevant to the job description. Avoid soft skills like "communication" or "teamwork" - instead, prove these through your work experience bullet points. Here are some tips for crafting a strong skills section:

1. Tailor skills to the job description

Many companies use Applicant Tracking Systems (ATS) to automatically screen resumes. These systems look for specific keywords from the job description. To get past the ATS, make sure to include relevant skills it's looking for, such as:

• Expense reporting
• CRM software (Salesforce, HubSpot)
• Microsoft Office (Excel, PowerPoint, Word)
• Google Workspace

Pull the skills directly from the job description if you have experience with them. This will help you rank highly in the ATS and get your resume in front of a human recruiter.

After tailoring your resume skills to the job description, run it through Score My Resume on Resume Worded. It'll check that you've included the top skills hiring managers look for and give expert feedback to improve your skills section.

2. Group skills into categories

Rather than simply listing out skills, group them into categories to make it easy for hiring managers to skim. Some common categories for office admin skills:

• Technical : Microsoft Office, G Suite, Slack, Zoom, Trello
• Administrative : Scheduling, expense reporting, travel booking, meeting coordination
• Customer Service : CRM software, data entry, email/phone etiquette

Skills Technical : Microsoft Office (Excel, PowerPoint, Word), Google Workspace, Slack, Zoom, Trello Administrative : Appointment scheduling, expense reporting, travel coordination, meeting planning Customer Service : Salesforce CRM, data entry, email & phone etiquette, problem resolution

Avoid overly broad skill categories like "Software" or "Office Skills". Be specific so hiring managers know exactly what tools and abilities you bring to the table.

3. Focus on hard skills, not soft skills

When listing skills on your admin assistant resume, emphasize hard skills - specific tools and technical abilities. Avoid overused soft skills like:

Communication Teamwork Multitasking Detail-oriented

Instead of telling employers you have these soft skills, prove it through accomplishments in your work experience. Did you train 5 new employees, demonstrating leadership? Did you plan events for groups of 50+, showing organization and time management? Use numbers and examples to back up soft skills in your work history.

Keep your skills section focused on key hard skills the employer is looking for in an office admin:

Microsoft Office (Excel, Word, PowerPoint) Google Suite (Gmail, Docs, Sheets, Calendar) Salesforce CRM Travel booking (Egencia, Concur) Scheduling (Calendly)

Tailor your skills to the seniority level of the role as well. Junior admin assistants may focus more on scheduling and expense reporting, while senior EAs need skills in project management and advanced Excel functions like VBA. Match your skills to your career level.

4. Keep skills up-to-date

As an office admin, it's crucial to keep your technical skills current. Remove outdated software or tools from 5-10+ years ago. Some examples of skills to leave off:

Typewriting Shorthand Windows 95 PalmPilots Lotus Notes

Instead, list the most current software and tools used in office settings today:

Microsoft Office 365 Google Workspace Slack Asana Salesforce HubSpot Trello

Staying up-to-date with the latest tech tools shows employers you're adaptable and committed to expanding your skill set. It positions you as a modern, valuable admin assistant.

Before submitting your resume, check that your skills match the job description. Use Targeted Resume from Resume Worded to scan your resume against the job posting. It'll tell you exactly which skills to add or remove for that specific role.

Skills For Office Administrative Assistant Resumes

Here are examples of popular skills from Office Administrative Assistant job descriptions that you can include on your resume.

• Accounts Receivable (AR)
• Executive Administrative Assistance
• Event Planning
• Administrative Assistance
• Inventory Management
• Office Administration
• Accounts Payable
• Human Resources (HR)

Skills Word Cloud For Office Administrative Assistant Resumes

This word cloud highlights the important keywords that appear on Office Administrative Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Office Administrative Assistant Resumes

• Template #1: Office Administrative Assistant
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• Resume Action Verbs

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