job application letter for undergraduate student

Student cover letter examples

Getting a job while you’re a student can be a great way to earn extra cash. The trouble is, you often have little experience behind you, which can make your CV look rather sparse.

That’s where your cover letter comes in. This gives you a chance to go into more detail about your interests, studies and what makes you a good fit for the role.

Find out how to write a persuasive and engaging application, no matter how much experience you have, with our step-by-step guide and student cover letter examples below.

CV templates 

Student cover letter example 1

Student cover letter example 2

Student cover letter example 3

The example cover letters here should give you a good general idea on how your Student cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Student cover letter

A simple step-by-step guide to writing your very own winning cover letter.

Write your cover letter in the body of an email/message

When you send a cover letter with a job application, you should always write your message into the body of your email – or the body of the messaging system if you are sending via a job website.

Why do this?

Simply because you want to get your message seen as soon as the recruiter opens your application.

If you attach the cover letter as a separate item, this means the recipient will have to open it before they can read it – slowing down the process and potentially causing frustration along the way.

So, write your cover note in the body of your email/message to ensure you make an instant connection with the reader.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of *Student job* with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Student cover letter

Here’s what kind of content you should include in your Student cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

• Your relevant experience – Where have you worked and what type of jobs have you held?
• Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
• The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
• Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
• Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

Student cover letter templates

Copy and paste these Student cover letter templates to get a head start on your own.

Good morning, Jon

I would like to submit my application for the Finance internship at CF Finance, where I believe my skills in financial analysis and investment strategies can make a valuable contribution.

As a highly driven Finance undergraduate student at Bristol University, I possess a strong track record of analysing complex financial data and making informed recommendations, evident from my selection for the prestigious JPMorgan 2-week intensive programme. In my current part time job at Lloyds TSB, I have honed my attention to detail, ensuring a 99% accuracy rate in cash balancing and implementing a new cash management system that reduced discrepancies by 30% within the first quarter.

Additionally, my experience working with the team at JPMorgan allowed me to develop financial models and reports, leading to the implementation of an automated financial reporting system that reduced reporting time by 5%.

I am eager to continue learning and to have the opportunity to work alongside the team at CF Finance. I am available for an interview at your convenience to further discuss my qualifications. Thank you for considering my application.

Kind regards,

Shana Johnson

I am an enthusiastic student in my first year of sixth form with excellent time management skills, seeking to apply for the retail assistant job at White Stuff.

In my current role as a Shop Assistant at Clarkson Newsagents, I serve up to 50 customers per shift and my proactive problem-solving approach has garnered 40 named positive feedbacks in the last six months, reflecting my dedication to exceptional customer service. Balancing academic responsibilities with work commitments, I have maintained excellent grades and actively participate in school fundraisers and community service projects. Organising events such as quiz nights and completing a sponsored half marathon showcase my passion for teamwork and strong work ethic.

I am excited to contribute my customer service skills and attention to detail to your retail team. I am available for an interview from 22nd March, and I am eager to discuss how my skills can benefit your shop’s success.

Thank you for considering my application.

Rachel Blake

I hope you are well. I am a highly motivated and detail-oriented Chemistry student at the University of Newcastle, specialising in organic synthesis with technical expertise in using HPLC and GC-MS for quality checking and chemical identification, and I am writing to express my interest in your master’s program.

With a proven track record of streamlining laboratory workflows during group projects, I am passionate about delivering accurate and efficient results in my research. During my time as a Peer Tutor at UNSU, I took on the responsibility of assisting freshman chemistry students, providing one-on-one tutoring and conducting revision workshops. Through these efforts, I successfully elevated the average test scores by an impressive 15% within just two years, showcasing my ability to effectively communicate complex concepts and support students in their academic journey. I am keen to further hone my analytical skills and contribute to cutting-edge research projects, and the research topics and innovative environment of your university laboratory aligns perfectly with my career aspirations.

I sincerely appreciate your consideration of my application and I am available for an interview at your earliest convenience.

All the best,

Fraser Bleaker

Writing a strong attention-grabbing cover letter is a vital step in landing a good Student job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Professional Undergraduate Cover Letter Examples for 2024

Your undergraduate cover letter must demonstrate your enthusiasm for the position. Show them that you've done your homework about the company. Illustrate your relevant skills and academic achievements. Connect these directly to the job's requirements to stand out.

Cover Letter Guide

Undergraduate Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Undergraduate Cover Letter

Key Takeaways

Writing your undergraduate cover letter can often feel like a roadblock in your job hunt. You've polished your resume, started applying, and suddenly you hit a wall: the dreaded cover letter. How do you craft a compelling narrative without rehashing your resume? It’s about striking the perfect balance between formal tone and fresh, cliché-free content, all wrapped up in a concise one-page story that spotlights your proudest professional moment. Let’s embark on this journey together to ensure your cover letter stands out for all the right reasons.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your undergraduate cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a undergraduate cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the undergraduate cover letter it would write for you.

If the undergraduate isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Undergraduate resume guide and example
• Nurse Practitioner Student cover letter example
• Graphic Design Student cover letter example
• Teens cover letter example
• Beginner Nursing Student cover letter example
• Computer Science Internship cover letter example
• Marketing Intern cover letter example
• Intern cover letter example
• Entry Level Engineering cover letter example
• Social Work Intern cover letter example
• MBA Graduate cover letter example

Undergraduate cover letter example

TAYLOR FOSTER

Riverside, CA

+1-(234)-555-1234

[email protected]

• Highlighting relevant experience: The cover letter mentions a specific achievement during the candidate's summer internship at Salesforce, showcasing their hands-on experience with cloud infrastructure and problem-solving abilities.
• Demonstrating impact: The letter quantifies the candidate's contributions by stating a "30% improvement in incident resolution time," which helps the hiring manager understand the tangible value the candidate can bring to the team.
• Proactive attitude: The cover letter emphasizes the candidate's proactive approach to identifying and solving problems, which is a highly valuable trait in the fast-paced tech industry.
• Alignment with the company's culture: The candidate mentions their alignment with the "innovative work culture" at the company, suggesting that they're not only a fit for the role technically but also culturally.

What about your undergraduate cover letter format: organizing and structuring your information

Here is one secret you should know about your undergraduate cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

• Introduction
• Body paragraphs (and explanation)
• Promise or Call to action
• Signature (that's optional)

Now, let's talk about the design of your undergraduate cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your undergraduate cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your undergraduate cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a undergraduate cover letter

• Header: Includes your contact information, the date, and the employer’s contact information, which is essential for making sure your cover letter reaches the right person and they can easily reply to you.
• Greeting: A formal salutation addressing the hiring manager by name conveys your attention to detail and genuine interest in the position.
• Introduction: Briefly introduces who you are, your educational background, and the specific job you are applying for, helping the recruiter understand your intentions immediately.
• Body: Describes your relevant skills, experiences, and achievements that pertain to the role, demonstrating how your academic and extracurricular experiences make you a perfect fit for the position.
• Closing: A professional closing that reiterates your enthusiasm for the role, includes a call to action encouraging the recruiter to contact you for an interview, and thanks them for considering your application.

Key qualities recruiters search for in a candidate’s cover letter

As the job title was not specified in the prompt, I'll provide a general list of qualities, experiences, and traits that recruiters often prioritize in undergraduate cover letters across various roles. If you have a specific job title in mind, please provide it, and I can tailor the list accordingly.

• Academic excellence or relevant coursework: Demonstrates the ability to master job-related knowledge and concepts.
• Internships or related job experience: Shows practical experience and an understanding of the work environment.
• Leadership roles in student organizations or projects: Highlights management potential and team collaboration skills.
• Volunteer work or community involvement: Reflects a commitment to social responsibility and strong ethical values.
• Technical skills specific to the industry: Indicates readiness to contribute practically from day one, reducing training time.
• Effective communication skills: Essential for teamwork, customer interactions, and clarity in professional settings.

What matters most when tailoring your undergraduate cover letter salutation

Your undergraduate cover letter greeting should feel welcoming to recruiters.

Use their first name (e.g. "Dear Marshall" or "Dear Sara"), if you've previously been in touch with the hiring manager and are on a more friendly basis.

If this is the first time you're contacting the recruiters, start your undergraduate cover letter with:

• their last name (e.g. "Dear Ms. Ali" or "Dear Mr. Stevens") - look up who's the hiring manager for the role on social media or the company website;
• generalized greeting (e.g. "Dear HR Team") - just don't use "To whom it may concern" or "Dear Sir/Madam".

List of salutations you can use

• Dear Hiring Manager,
• Dear [Department] Team,
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear [Mr./Ms./Dr.] [Last Name] and Team,
• Dear [Team or Department Name] Hiring Committee,
• Dear [Job Title] Search Committee,

Get creative with your undergraduate cover letter introduction

Recruiters are going to assess plenty of candidate profiles for the role. Thus, anything you do to stand out will win you brownie points.

Use your undergraduate cover letter introduction to share something memorable about your experience .

But before you go down the rabbit hole of creativity and humor, align your message with the company culture.

For example, if you are applying for a role in some startup, use those first two sentences to tell a funny story (about your experience) to quickly connect with the recruiter.

What comes next: your undergraduate cover letter middle paragraphs

In the next three to six paragraphs (or the body of your undergraduate cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your undergraduate cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

A sincere and original way to end your undergraduate cover letter

When writing their undergraduate cover letter, candidates tend to use one of these phrases, "Sincerely yours" or "I look forward to hearing from you".

Both statements show good manners, but your cover letter should end in a more actionable manner .

Write about:

• how you see yourself growing in the role/organization;
• the benefits you would bring about (you'd impress even more with tangible metrics);
• the next steps in the process (provide your availability for interviews).

Lacking experience: here's how to write your undergraduate cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your undergraduate cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Writing your undergraduate cover letter doesn't need to turn into an endless quest, but instead:

• Create an individual undergraduate cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
• Stick with the same font you've used in your resume (e.g. Raleway) and ensure your undergraduate cover letter is single-spaced and has a one-inch margin all around;
• Introduce your enthusiasm for the role or the company at the beginning of your undergraduate cover letter to make a good first impression;
• Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
• End your undergraduate cover letter like any good story - with a promise for greatness or follow-up for an interview.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

A Guide to Finding a Headhunter

How to craft an eye-catching cover letter header (examples and template), should you add unrelated work experience on your resume, sam landed a job at spotify with enhancv, how to write a 'thank you' email after interview, how to write a resignation letter (templates included).

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College Student Cover Letter Example (w/ Tips for 2024)

Navigating college, you've aced your exams, written A++ research papers, and delivered exciting presentations.

Your academic journey has shaped you into a specialist in your domain, and the world is eager to see what you bring...

Yet, the challenge of writing a college student cover letter feels more daunting than that trigonometry class you dreaded in your sophomore year.

Here's the good news: We've got your back!

By the end of this article, you'll know exactly what you have to do to write your student cover letter. Here’s what we’re going to cover:

• A Perfect College Student Cover Letter Example (to Inspire You to Write Yours)
• 5 Steps to Writing an Effective Student Cover Letter
• 3 Tips to Take Your Cover Letter from “Good” to “Great”

Let's dive in!

College Student Cover Letter Example

5 Steps for the Perfect College Student Cover Letter

You've just witnessed what a job-winning cover letter looks like. Now, it's your turn to craft one!

Just follow these 5 steps, and you’ll be as good as gold!

#1. Put Contact Information in the Header

When crafting your college student cover letter, it's essential to kick things off with your contact details . Just like on your resume, these should sit in the header of your cover letter.

Here's a breakdown of what to include:

• Full Name. Your first and last name should proudly sit at the top of the page.
• Intended Job Title. Match the job title on your cover letter to the specific position you're seeking. (E.g.: If you’re applying for the job of “Junior Marketing Manager,” use those exact words and not “Marketing Specialist" or “Advertising Executive.”)
• Email Address. Choose an email address that's professional and straightforward. A combination of your first and last name is a safe bet. (e.g.: [email protected] is good but [email protected] is not.)
• Phone Number. Ensure your provided phone number is accurate so that the hiring manager can reach you. If you're applying for a job in another country, add the international dial code.
• Location. Your city and state will suffice, no need to mention the address. However, if you're seeking a remote position or planning to relocate, be sure to mention it.
• Relevant Links (optional). If you have any relevant websites or social media profiles, such as LinkedIn, feel free to include them.

Once your own contact information is in place, it's time to add the hiring manager's details:

• Company Name. Clearly state the company you're applying to.
• Hiring Manager's Name. If you can find the name of the hiring manager for the specific department you're interested in, include it.
• Location. Specify the city and state or country of the company, especially if it's a global organization.
• Email Address (optional). If you manage to find the hiring manager's email address, it's a nice touch to include it.

#2. Address the Hiring Manager

Once you've got all your college student cover letter's contact info in place, the next step is addressing your letter properly.

You can always go for something generic like "To Whom It May Concern,” but if you want to stand out, you’re better off addressing the hiring manager directly .

Start by doing a bit of research. Take a look at the job listing, the company's website, or even their LinkedIn profiles. This will help you find the name and email address of the person who'll be reading your cover letter.

Next, address them in a formal but friendly way. You can use "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, just use their full name. Here are some examples:

• Dear Ms. Rodriguez
• Dear Alex Rodriguez

If you can't find any specific info about the hiring manager or the department head, it's okay to address your letter to the department or the company in general. Just keep it friendly and professional:

• Dear Marketing Department
• Dear Marketing Team
• Dear Human Resources
• Dear Hiring Team

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend around seven seconds evaluating a college student's application before deciding whether to read it thoroughly. So, making a strong first impression in your cover letter is vital.

In the opening paragraph, be sure to introduce yourself and explain why you're interested in the position. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Doing a bit of research on the company can be very helpful here. The more you know about the employer, the better you can emphasize how well you'd fit into their work culture. This demonstrates that you're not just applying to random companies but are genuinely interested in this particular role.

You can also kick off your cover letter by mentioning a noteworthy achievement or showcasing the skills that make you an ideal candidate. Keep this paragraph short, though. The goal is to spark the hiring manager's interest and encourage them to read into your cover letter's details.

#4. Use the Cover Letter Body for the Details

The body of your college student cover letter is your chance to provide in-depth details that truly showcase why you're a perfect fit for the job.

Discuss courses, projects, or experiences that have given you skills relevant to the role. Additionally, share any extracurricular activities, volunteer work, or internships that align with the position.

For instance, if you're applying for a marketing role and you managed a social media campaign for a college club, that would be perfect to mention. It's also beneficial to highlight any soft skills, such as communication or teamwork, and give examples of when you've put them to use.

Next, demonstrate that you've done your research by mentioning something specific about the company that resonates with you, whether it's their mission, a product, or a recent accomplishment. 

It's important to show how the company’s values or goals align with your experiences or aspirations. Every cover letter should be tailor-made for the job you're applying for, so make sure to emphasize experiences and skills that match the job description. 

It can also be helpful to incorporate keywords from the job posting, especially if the company uses applicant scanning software for initial screening.That said, avoid the temptation to simply rehash your college resume - your cover letter should be a supplementary document, not a copy-paste.

Want to learn what a great cover letter looks like in different fields? Check out our cover letter examples !

#5. Wrap It Up and Sign It

Wrapping up your college student cover letter is the final touch that can leave a lasting impression.

It's essential to conclude on a strong note, ensuring that your conclusion reinforces why you're an excellent fit for the role.

In your conclusion, confidently recap your qualifications and the skills that set you apart from other candidates in the college student industry. Reiterate how your experiences align perfectly with the job.

Following your conclusion, it's time to include a call to action. Encourage the hiring manager to take the next step, such as initiating a discussion about your application. This proactive approach can significantly increase your chances of securing an interview.

Finally, select an appropriate closing line and follow it with your full name to end your letter like a pro. 

Please feel free to contact me at the provided email or phone number to arrange an interview. I eagerly await the opportunity to discuss my application at your earliest convenience.

Warm regards,

Jodie Sawkins

And finally, if you prefer to explore alternative sign-offs to "Warm regards," here are some options:

• Best regards,
• Respectfully,
• Thank you for your consideration,

3 Essential College Student Cover Letter Tips

You've got the basics of cover letters down, and now it's time to take your college student cover letter to the next level with some essential tips . 

#1. Match Your Resume

When you're a college student applying for a job, it's important to maintain a consistent application style.

Make sure your cover letter's format and layout closely mirror your resume template to create a professional and organized impression. 

Align your text and contact details neatly on the page, keep font styles and sizes uniform, and set appropriate margins and line spacing. 

By doing this, you'll present a polished and cohesive application while ensuring your cover letter stays on a single page.

Or Use A Cover Letter Template Instead

Don't want the hassle of starting from scratch? We've got you covered! Our cover letter templates are designed to save you time and ensure your cover letter pairs perfectly with your resume. 

Crafted with insights from the world’s leading hiring managers, our templates meet industry standards and look fantastic.

#2. Focus on Extracurricular Activities & Internships

Chances are, as a student, you don’t have a lot of hands-on professional work experience.

That doesn’t mean you lack valuable experience that can impress potential employers.

Extracurricular activities and internships can play a pivotal role in showcasing your skills, dedication, leadership, and adaptability.

Participating in clubs, organizations, or sports can demonstrate skills like teamwork, leadership, time management, and problem-solving. For instance, if you were the captain of a sports team, it suggests leadership and dedication. If you were part of a debate club, it shows strong communication and critical thinking skills.

#3. Proofread the Final Draft

Proofreading your final draft is a crucial step when polishing your college student cover letter. Typos and bad grammar can quickly sabotage a great first impression. 

First off, run your cover letter through Grammarly or any other online tool to find any mechanical errors.

Then, re-read it yourself carefully to make sure that the tool didn’t miss something important.

Finally, get a friend to give it a final review to make sure the cover letter is objectively good.

Key Takeaways

Hopefully, by now, you know all you need in order to create an effective college student cover letter.

Before you go and start applying for jobs, here’s a quick recap of everything we’ve covered in this article:

• Your cover letter is often the first introduction to a potential employer. Ensure it's polished, professional, and captures your qualifications effectively.
• Extracurricular activities, internships, and academic achievements can be valuable assets. Don't shy away from showcasing these experiences.
• One size doesn't fit all. Customize your cover letter for each position, emphasizing how your skills align with the job requirements.
• Hiring managers often skim through applications due to volume. Aim for clarity and brevity, getting straight to the point.
• Minor errors can be detrimental. Use online tools, seek feedback, and meticulously review your content before submission.
• Let your passion shine through. Employers value candidates who are not only qualified but also genuinely interested in the role and the company.

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Cover Letter Content and Format

On this page:, cover letter tutorial & example, essential content tips for cover letters, common cover letter mistakes.

The body of your cover letter should be three to five brief paragraphs, with the completed letter not exceeding one page. 

Your letter should follow the same general formatting as your resume (i.e., same font style and size). You can use the same header as your resume or instead opt for a standard business letter format (seen in “A Quick Cover Letter Tutorial” below). 

However you approach your letter, always remember your No. 1 goal: to communicate what you can do for the organization. 

Include specific examples of your Core Career Competencies, related skills, and accomplishments that are directly relevant to the position you’re applying for. 

(Note: If you haven’t already, start using CLA’s RATE ™ [Reflect-Articulate-Translate-Evaluate] to carefully document your experiences, in and out of the classroom, and pinpoint how they have helped you build your Core Career Competencies. That way you can more convincingly demonstrate your goals, motivation, enthusiasm, and potential to be a great employee/intern. Learn more about RATE and the Core Career Competencies .

Here’s a basic look at what your cover letter should look like, in terms of both content and format.

• Tailor your cover letter to each position you apply for; don’t use one generic letter for everything. If you were an employer, which type of cover letter would truly grab your attention—one that is obviously generic, or one that is written specifically with you and your needs in mind?
• Let your personality, creativity, and writing style show! Your cover letter is a way for an employer to get to know you beyond your list of accomplishments (which a resume provides).
• Follow all of the directions provided by the prospective employer. Reread the instructions to be sure (and keep a copy of your letter and related correspondence for future reference). 
• Address the letter to a specific person. Be sure to spell the name correctly.
• Research the organization and use industry terminology; the prospective employer will be familiar with this language.
• Don’t use under-confident phrases such as “I believe,” “I feel,” or “I hope.” Instead, use phrases like “I am confident that…” or “I will….”
• If necessary, explain anything about your resume (e.g., gaps in employment history, changes in your career path, etc.) that need clarification.
• Avoid generalities and clichés, such as “I have always been a strong leader.”
• Check for grammatical errors and awkwardly written statements.
• Proofread. Then proofread again. Some employers will throw away a cover letter with even one spelling error, concluding (albeit unfairly, perhaps) that your error(s) only signifies things to come.

Here are some of the more common mistakes that college students and recent grads (and others!) make where cover letters are concerned.

Not Including a Cover Letter at All

Unless a position description specifically states “no cover letters,” it’s always best to include a cover letter each time you apply for a job or an internship.

Think of it this way: You need to have a very good, very explicit reason not to.

Using the Same Generic Cover Letter for Every Position You Pursue

It’s best to write a different cover letter for each position you pursue. Tailor each letter to the specific position you’re seeking; don’t use one generic cover letter for everything.

Put yourself in the shoes of an employer. You’re trying to fill an internship position or a job opening, and you are reading dozens of cover letters as you evaluate candidates. 

Which type of cover letter will truly grab your attention—one that is obviously generic, or one that is written specifically with you and your needs in mind?

Ignoring Directions from the Employer

Be sure that you carefully read the job description and follow the guidelines provided by the employer. Sometimes, for example, employers ask applicants to address specific things in the cover letter.

Make sure you follow such directions when you see them.

Exceeding One Page

Your cover letter should demonstrate concise, polished writing and should therefore not exceed one page.

If you’re having trouble getting to that point, ask for editing help from a peer advisor at CLA Career Services (available without appointment during our frequent drop-in hours) and/or consult another trusted person in your life (e.g., a professor, a parent).

Submitting a Cover Letter with Errors

Proofread your letter carefully, reading it aloud to uncover spelling and grammar errors.

You’d be amazed how often you catch things when you hear them vs. seeing them.

Overuse of “I” Statements

Vary your sentence structure so that you’re not starting each sentence with “I” statements, like “I was in charge of an important project.”

Instead, you could say:

Through my leadership, our team achieved our project goals on time and with great results.

Using Language That Undermines Your Confidence

Instead of writing “I believe I would be a great asset…” or “I think I will make a great team member,” simply delete the less-confident language and instead say:

I will be a great asset… I will be a great team member...

Making It All About You

It’s great to be energized about how the position you’re pursuing will help you. But remember: The employer is the one who is in the hiring position.

And they want to know what you will do for them.

Using Clichés and Redundancies

Stay away from phrases like “As you can see on my resume” (e.g., “As you can see on my resume, I have excellent communication skills.”). If something is already obvious on your resume, there’s no need to waste cover letter space saying so.

Instead, focus on your key point and rewrite to something like:

My experience as a student organization leader has helped me build excellent communication skills.

Drop-in Cover Letter Reviews: Available to All CLA Students

Bring a draft if you have one, or print it here. We'll help you develop it and improve it. If you don't have a draft, we'll help you get started!

Job Application Letter as an Undergraduate

Letter maker.

Embark on your career journey with confidence using our guide for writing job application letters as an undergraduate. This resource, brimming with examples and tailored advice, focuses on helping you craft “Teacher Letters” and applications that stand out. Whether you’re applying for internships, part-time jobs, or gearing up for your first full-time role, our guide equips you with the skills to effectively showcase your academic achievements, skills, and potential. Dive into practical tips and insights to navigate the job market successfully as an undergraduate.

Job Application Letter as an Undergraduate Example

[Your Full Name] [Your University Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title] [School’s/Organization’s Name] [School’s/Organization’s Address] [City, State, Zip Code]

Dear [Recipient’s Name],

I am currently a junior at [Your University], majoring in [Your Major], and I am writing to express my interest in the [Specific Position or Opportunity] at [School’s/Organization’s Name], as advertised [Where You Found the Job Posting]. My academic journey has been focused on [Relevant Coursework or Subjects], which has ignited my passion for [Field or Aspect of Teaching or Education].

During my time at university, I have been actively involved in [Relevant Clubs, Organizations, or Activities], which have honed my skills in [List Skills Relevant to the Position, such as Leadership, Communication, or Organizational Skills]. Additionally, my role as [Position/Role in University or Volunteer Work], allowed me to develop [Skills or Experiences Relevant to the Teaching Position]. These experiences have equipped me with a solid foundation in [Relevant Educational Concepts or Practices].

While I may not have extensive professional teaching experience, I bring a fresh perspective and a deep commitment to [Aspect of Education or Teaching Philosophy]. I am particularly drawn to the opportunity at [School’s/Organization’s Name] because of its [Mention Specific Programs, Initiatives, or Educational Philosophy of the School].

I am eager to apply the knowledge and skills I have acquired through my academic studies in a practical setting, and I am confident that I can make a meaningful contribution to your team. Enclosed is my resume, which provides further details about my educational background and extracurricular involvement.

Thank you for considering my application. I am enthusiastic about the possibility of joining [School’s/Organization’s Name] and contributing to its success. I look forward to the opportunity to discuss how my academic background and passion for education make me a fit candidate for this role.

[Your Full Name]

[Attachment: Resume]

Download This Template In Word | Download This Template In PDF

How To Format a Job Application Letter as an Undergraduate

Contact information at the top.

Begin with your name, address, contact number, and email, ensuring all details are current and professional.

Strong Example

Jordan Smith 123 College Road, Campusville, MA 02139 (555) 123-4567 [email protected]

Weak Example

Jordan [email protected]

Include Date and Employer’s Details

Follow your contact information with the current date and the recipient’s name, title, institution, and address.

March 15, 2024 Dr. Emily Johnson Dean of Mathematics Department State University 456 University Lane, College City, MA 02140

2024 Math Department University

Personalized Salutation

Address the recipient by name for a personal touch, using “Dear Dr. [Last Name]” or “Dear Hiring Committee” if the name is unknown.

Dear Dr. Johnson,

Clear Introduction

State the purpose of your letter, your academic status, and where you found the job listing in the opening paragraph. Strong Example

Dear Dr. Johnson, I am writing to express my interest in the research assistant position in the Mathematics Department at State University, as listed on the university’s careers page. As a Mathematics major with a strong academic record, I am excited about this opportunity.

Hi, I’m applying for the job I found on your website.

Body with Relevant Content

Discuss your relevant academic achievements, extracurricular activities, and skills, emphasizing how they make you a suitable candidate.

In my academic coursework, I have excelled in advanced calculus and statistics, earning top grades. I’ve also engaged in a group project analyzing real-world data sets, sharpening my analytical skills. These experiences, coupled with my proficiency in Python, make me well-suited for the research assistant role.

I’ve taken math courses and like working with numbers. I think I can do the job.

Conclusive Call to Action

Conclude with enthusiasm, expressing your eagerness to contribute and inviting further discussion.

I am enthusiastic about the prospect of contributing to groundbreaking research in your department and would welcome the opportunity to discuss how my academic background and skills would be beneficial in this role. Thank you for considering my application.

Let me know if I get it. Thanks.

Professional Closing

Respectfully, Jordan Smith

Catch you later, Jordan

End your letter with a formal closing like “Sincerely,” followed by your name.

Effective Tips for Filling Out a Job Application Letter as an Undergraduate

When you’re an undergraduate applying for teaching positions, your job application letter needs to strategically showcase your strengths, even in the absence of extensive professional experience. Here’s how to craft a compelling letter:

Highlight Academic Strengths and Relevant Coursework

• Focus on Education : Detail your current studies, major, and any relevant coursework or projects. Highlight how your academic experiences align with the teaching position.

Demonstrate Transferable Skills

• Showcase Key Skills : Emphasize skills such as communication, organization, leadership, and adaptability, acquired through university projects, group assignments, or extracurricular activities.

Include Internship and Volunteer Experience

• Leverage Non-Professional Experience : If you’ve completed internships or volunteer work, especially in educational settings, include these to demonstrate your practical skills and passion for teaching.

Share Your Teaching Philosophy

• Articulate Your Approach to Education : Even as an undergraduate, you can have a vision for how you would approach teaching. Share your ideas about student engagement, learning methodologies, and classroom management.

Tailor the Application to the Job and School

• Customize Your Letter : Research the school or institution and mention specific aspects or programs that resonate with your skills and interests.

Show Enthusiasm for the Profession

• Express Passion for Teaching : Convey your enthusiasm for starting a teaching career. A genuine interest in education and student development can be very compelling.

Use a Clear and Engaging Tone

• Write Clearly and Professionally : Use a tone that is professional yet reflects your personality. Ensure your passion for teaching and working with students comes through.

Proofread for Perfection

• Error-Free Application : Meticulously check your letter for spelling and grammar mistakes. An error-free application shows attention to detail and professionalism.

Be Honest and Authentic

• Stay True to Yourself : Be honest about your level of experience. Focus on your learning journey and how you’re prepared to grow into the role.

Include a Call to Action

• Encourage Further Discussion : Conclude by expressing your willingness to discuss your application in more detail, showing your proactive approach.

Job Application Letter as an Undergraduate Template ( Text Version )

[Your Full Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date] [Recipient’s Name] [Recipient’s Title] [Institution/School Name] [Institution/School Address] [City, State, Zip Code] Dear [Recipient’s Name], I am writing to express my interest in the [Specific Teaching Position or Role] at [Institution/School Name], as advertised [Where You Found the Job Posting]. As a current undergraduate student at [Your University/College], majoring in [Your Major], I am eager to apply the knowledge and skills I have acquired to a practical teaching environment. Throughout my academic career, I have been actively involved in [Relevant Extracurricular Activities or Volunteer Work], where I developed [List Relevant Skills or Experiences, such as Leadership, Communication, or Teamwork]. These experiences have not only enhanced my understanding of [Relevant Subject or Educational Topic] but have also ignited my passion for teaching and education. In addition, I have completed coursework in [List Relevant Courses or Areas of Study], which has provided me with a solid foundation in [Relevant Educational Concepts or Practices]. My academic achievements and dedication to [Relevant Area of Study or Educational Initiative] demonstrate my commitment to and capability for a successful career in education. While I may not possess extensive professional teaching experience, I bring a fresh perspective, enthusiasm for learning and teaching, and a strong desire to positively impact students’ educational journeys. I am particularly drawn to the opportunity at [Institution/School Name] because of its [Mention Specific Programs, Initiatives, or Educational Philosophy of the School]. Enclosed with this letter is my resume, which provides further details about my educational background and relevant experiences. I am enthusiastic about the opportunity to contribute to [Institution/School Name] and am confident that my skills and aspirations align well with the goals of your educational team. Thank you for considering my application. I look forward to the possibility of discussing how I can contribute to your institution and further my professional development in the field of education. Sincerely, [Your Full Name] [Attachment: Resume]

Common Mistakes to Avoid for a Job Application Letter as an Undergraduate

When undergraduates apply for teaching positions, certain errors can significantly diminish the impact of their application letters. Being aware of these common mistakes is crucial to ensure your application stands out:

Lacking Specificity and Personalization

• Generic Letters : Avoid sending identical letters to different schools. Tailor each application to the specific school and position to show genuine interest and effort.

Overlooking Key Teaching Skills

• Not Highlighting Relevant Skills : Failing to emphasize skills pertinent to teaching, such as communication, adaptability, and empathy, can weaken your application.

Neglecting to Showcase Academic Achievements

• Underrepresenting Academic Background : Not adequately highlighting your academic strengths, coursework, and projects related to education can miss an opportunity to showcase your potential as a teacher.

Failing to Articulate a Teaching Philosophy

• Vague Teaching Approach : Not discussing your teaching philosophy or approach to education can leave a gap in portraying your readiness for a teaching role.

Poor Structure and Formatting

• Unorganized Presentation : An application letter that is poorly structured and formatted can be difficult to read and may convey a lack of professionalism.

Grammar and Spelling Errors

• Typos and Language Mistakes : Such errors can be a major turnoff, as they suggest a lack of attention to detail. Always proofread your letter multiple times.

Inadequate Research About the School

• Lack of School-Specific Content : Not customizing your letter to reflect knowledge of the school’s values, mission, and programs indicates a lack of thorough research and interest.

Underestimating Extracurricular Experiences

• Downplaying Non-Professional Experience : Not including or undervaluing experiences like internships, volunteer work, or university projects can overlook important opportunities to demonstrate relevant skills and enthusiasm.

Being Overly Modest or Exaggerating Qualifications

• Striking the Wrong Balance : Either being too modest about your abilities or overstating your qualifications can be detrimental. Maintain honesty and confidence in your capabilities.

Missing a Call to Action

• Not Encouraging Further Discussion : Failing to invite the potential employer to discuss your application further can make your letter seem less engaging and proactive.

How Do You Start an Undergraduate Personal Statement?

Begin with a compelling anecdote or personal experience that reflects your passion and motivation for your chosen field. Highlight what drives you and how it relates to your career goals.

How Should a College Student Write a Simple Resume?

Focus on educational achievements, relevant coursework, and any extracurricular activities or volunteer work. Include skills and internships, and maintain a clear, concise format with bullet points for readability.

Crafting a job application letter as an undergraduate involves showcasing your educational accomplishments, relevant experiences, and eagerness to enter the professional world. Emphasizing your unique journey and aspirations, even without extensive work experience, can effectively capture the interest of potential employers. This approach allows undergraduates to present a compelling narrative of their potential and readiness for the opportunities ahead.

Text prompt

• Instructive
• Professional

Write a letter to parents informing them about the upcoming parent-teacher conference at school

Compose a letter to students congratulating them on their achievements in the recent science fair.

Cover Letter Examples for Students and Recent Graduates

The Balance / Luyi Wang

• Cover Letters
• Skills & Keywords
• Salary & Benefits
• Letters & Emails
• Job Listings
• Job Interviews
• Career Advice
• Work-From-Home Jobs
• Internships

What to Include in Your Cover Letter

College graduate cover letter example, student / recent graduate cover letter templates, student and recent graduate cover letter samples, how to write a cover letter, cover letter format and presentation tips.

If you're a student or a new grad, you may not have much experience in the workforce. This can make building a resume and writing a cover letter challenging. After all, if you haven't worked previously, what information can you include in these two documents?

Fortunately, on-the-job experience is not the only thing that shows your abilities. Here's guidance on what to include in your resume and cover letter, along with cover letter examples and cover letter templates are designed especially for high school students, as well as for college students and recent graduates seeking employment.

Academic Achievements and Extracurricular Activities

You can mention volunteer work, academic achievements, participation in clubs or activities (particularly those in which you held leadership roles), and internships. Your academic background is also an asset. Include details that are relevant to the position you want (use the job description as your guide to the qualities and training the employer seeks).

GPA and Honors

If you are an honors student with a GPA higher than 3.5, it is a good idea to mention this on a cover letter as well, along with any honors societies you have been inducted into.

Skills and Abilities

Other things you can mention are soft skills—interpersonal “people” skills like creative thinking, communication, teamwork, or time management that will help you to adapt easily to the people and clients or customers you will be working with.

Your goal in this cover letter is to show how you would be an asset to the company, describing the skills you bring that would allow you to perform well in the position.

Below, you'll find a list of student cover letters, listed by position and level of experience, to help you develop your own cover letter. 

Watch Now: 7 Tips for Finding Your First Job

You can use this sample as a model to write a college graduate cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

College Graduate Cover Letter Example (Text Version)

Lucy Applicant 123 Main Street Anytown, CA 12345

555-555-5555 lucy.applicant@email.com

October 18, 2021

Eric Lee Media Director Kansai Collaborative Arts 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I am writing to you to express interest in the graphic design position as advertised on Indeed.com. As a recent graduate with experience in 3-D animation software and the Adobe suite of software, I believe I am a strong candidate for a position at Kansai Collaborative Arts.

 During my time at the University of Northern State, I was awarded the top prize in the student design competition for my version of an app that would allow students to learn Japanese characters on their own time.

In addition to graduating with a 3.75 GPA, I spent a semester at a university in Japan, and I have strong conversational skills in the Japanese language. I believe this would be an asset, as I know your studio does a lot of collaborations with major design studios in Japan.

 Although I am a recent college graduate, my maturity, artistic skills, ability to work with others, and knowledge of the Japanese language and culture will make me an asset to your studio.

 I have enclosed my resume and will email you within the next week to see if we can arrange a time to speak further. Thank you for your time and consideration.

Signature  (hard copy letter)

Before you can begin writing your cover letter, it's important to know the guidelines governing these letters. Unlike a casual email to a friend, there are set standards for how to greet recipients, organize the letter's content, and much more. That's where templates can help: they allow you to know what information to put where, and they help you format your letter correctly. Review the templates below: 

• Cover Letter Format
• Cover Letter Template
• Email Cover Letter Template
• Email Cover Letter Sample
• Cover Letter Sample: General
• Cover Letter Sample: Block Format
• Microsoft Word Cover Letter Templates

These lists of cover letters include both general examples that will help you format your letter, as well as sample cover letters used to apply for specific positions, such as roles as a nanny or a marketing assistant.

Do not copy these sample letters—instead, use them as a guide to help you know what kind of information to include, and how to format your letter. 

Entry-Level Cover Letters

Have a look at these samples to see how best to present your experience when applying for an entry-level job.

• Entry Level Inquiry Letter
• Cover Letter Sample: Entry-Level

Student Cover Letters

As a student, the information you should emphasize in your cover letter will vary depending upon your level of education. Here are examples of effective cover letters created for students at the high school, college, and graduate levels.

• Recent College Graduate Sample #1
• Recent College Graduate Sample #2
• Response to Job Posting
• College Senior
• Graduate Student
• Networking Letter

Job-Specific Cover Letters

These cover letter samples target specific career fields. They demonstrate how to incorporate industry-specific keywords into your narrative.

• Email Cover Letter - Psychology Job
• Internship Cover Letter
• Finance Internship Program
• Entry Level Marketing

Cover Letters for Summer and Part-Time Jobs

Being able to write an enthusiastic and informative cover letter will set you apart from your competition when you apply for summer or part-time jobs while you’re still in school.

Make sure you send your cover letter and resume as soon as possible after a job is announced—these opportunities are snatched up quickly.

These samples can be modified to both summer and part-time work.

• Part-Time Job
• Summer Assistant Job
• Email Summer Job
• Summer Job #1
• Summer Job #2
• Summer Job Email Message
• Camp Counselor
• Email Editorial Assistant
• Sales Associate
• Summer Camp

This guide to writing a cover letter will walk you through everything you need to know to write a cover letter, including what to include in the letter, how to write it, and the proper cover letter format. Plus, find out about how to write a targeted cover letter and browse through additional cover letter samples and examples.

Here are cover letter tips and techniques for writing top-notch cover letters to send with your resume, including information about cover letter format and presentation, choosing a type of cover letter, writing custom cover letters, and cover letter examples and templates.

• Marketing Cover Letter Example and Writing Tips
• Student Resume Examples, Templates, and Writing Tips
• Teaching Assistant Cover Letter Samples
• Retail Cover Letter Examples and Writing Tips
• Admissions Counselor Cover Letter and Resume Examples
• Consulting Cover Letter Samples and Writing Tips
• Social Worker Cover Letter and Resume Sample
• Resume and Cover Letter Examples Listed By Job
• Speech Pathologist Resume and Cover Letter Examples
• Academic Recommendation Letter Examples and Writing Tips
• Tutor Resume and Cover Letter Examples
• Academic Advisor Cover Letter Sample and Writing Tips
• Entry-Level Finance Cover Letter and Resume Samples
• Software Developer Cover Letter and Resume Example
• Receptionist Cover Letter Examples and Writing Tips
• Cover Letter Examples for Sales and Marketing Jobs

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Cover Letter Examples And Tips

• Application Tips
• Cover Letter

Dear applicant, you are here because you are probably looking for ways to nail your job application. Well, you are in the right place because this is where we will talk about cover letters. Yes, a cover letter is a crucial part of your job application, and mastering it is essential. A well-written cover letter is your chance to link your rad skills and experiences right to what the employer is looking for, basically saying, “Hey, I'm the one you need!”

Down below, we've got a bunch of cover letter examples for all sorts of jobs, plus some super helpful tips for each. Not seeing your job on the list? No worries, you can just follow our tips for ‘How to Write a Cover Letter’ and nail any type of application letter!

Want to find a new job?

Are you a student, and are you looking for a new dream job? StudentJob is the right place to be. Check our vacancies to take the first or next step into your carreer!

Related Cover Letter Articles

How to write a cover letter.

Best Tips to nail your cover letter.

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Customer Service Example

Writing a customer service cover letter has never been easier!

Teacher Example

Guide to crafting an outstanding application letter for a teacher job.

Retail Example

Tips and examples for creating a retail cover letter.

Internship Example

Crafting an impactful cover letter for your internship application.

No Experience Example

Crafting a no-experience cover letter was never easier!

Sales Example

Tips and examples to master your sales cover letter.

Engineering Example

Expert tips and examples for acing your engineering cover letter.

Nursing Example

Learn how to build an impressive nursing cover letter.

Marketing Example

Step into the world of marketing with a winning cover letter.

Hospitality Example

Ace your hospitality cover letter with our tips and examples.

Basic Application Letter Tips

An application letter extends beyond your CV , letting you showcase your personality and enthusiasm for the role. The best cover letter tips emphasize personalization and research about the company. Writing a good cover letter starts by structuring your letter with an engaging opening, relevant body, and a strong closing.

Hints on how to write an outstanding application letter include maintaining professionalism and attention to detail. In this section, you can find more cover letter tips and examples that can guide you in aligning your skills with job requirements.

Utilize these expert cover letter tips, and make a lasting impression!

FAQ About Cover Letters

What comprises a cover letter?

A cover letter typically comprises your and company's contact information, an opening paragraph, 2-3 body paragraphs and a formal closing paragraph with a call to action.

What are the best cover letter tips that will make it stand out?

A standout cover letter is personalized, reflecting your understanding of the job and the company. It showcases your unique personality, links your skills directly to the job requirements. Professionalism and attention to detail are also crucial for making a lasting impression.

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Student Internship Cover Letter Samples & Examples That Worked in 2024

Internships are an important step in any young professional’s career. These positions give you an entryway into the industry of your choice, helping you to learn the ropes and build industry connections that can lead to long-term jobs down the line.

In this guide, we teach you five essential steps for writing a cover letter for an internship application. Continue reading to learn all about:

• Formatting a header for your intern cover letter
• Tailoring your intern cover letter to specific employers
• Writing a strong introduction for your intern cover letter
• Selecting the right skills and accomplishments for your intern cover letter
• Ending your intern cover letter with a memorable conclusion
• Finding useful job search resources for interns 

1. How to properly format a header for your intern cover letter

The first step to writing an excellent cover letter that wins you the internship of your dreams is to create a professionally-styled header.

A cover letter header is the first block of text a reader will see when looking at your cover letter. It helps to not only give the letter structure but to also create a sense of visual flow.

In your header, you should include:

• Your name and professional title
• Your professional contact information
• The name of the company you are applying for an internship at
• The address of the company (this detail is especially important if a company has multiple locations)

Here is an example of a well-formatted intern cover letter header

Mack Jones , Engineering Student & Intern (123) 456-7890 | [email protected] | linkedin.com/in/mack-jones

To: Applejax Engineering Internship & Hiring Department 1234 Street Address Birmingham, AL

Create your cover letter fast with artificial intelligence.

2. how to tailor your intern cover letter to specific employers.

In addition to creating a header, another step to take is to research the employer thoroughly before beginning to write your cover letter.

Using the information you uncover in your research, you can tailor your cover letter to a specific company and employer. For instance, if a company is involved in a major project, you can highlight which of your skills can contribute to tasks associated with the project.

You should also look up who at a company is responsible for hiring, as this is the person most likely to read your cover letter. Once you discover who this person is, address them directly in your cover letter greeting.

Here are 3 examples of personalized cover letter greetings

Dear Intern Manager Jane Casey,

• Dear Ms. Jane Casey,
• Dear Hiring Manager Paul Newly

3. How to craft a strong introduction for your intern cover letter

Now that you have your header in place and your research ready to go, you can begin writing the body text of your cover letter.

The first paragraph you will write is your introduction . This should feature key information, such as:

• A brief overview of your professional and academic history

If you are a student applying for an internship, you likely lack extensive professional experience. Instead, you should focus on highlighting your relevant academic beckground.

• A statement on why you are enthusiastic about applying to this company
• A mutual acquaintance

Naming a mutual acquaintance when possible can go a long way in terms of giving you a competitive edge over others applying for an internship.

Here is an example of a strong introduction from an intern’s cover letter

As a senior at Appalachian State University, I have studied communications and public relations for more than three years. In my time at the university, I served as the Assistant Editor and later as the Chief Editor of the school newspaper. While working for the school paper, I met your company’s Head of PR, Mr. John Eggleston, whom I interviewed for a feature. Impressed with my professionalism, Mr. Eggleston strongly suggested I apply for this internship.

Find out your resume score!

4. How to select the best skills and accomplishments for your intern cover letter

After completing your introduction, you can now write the remaining body paragraphs of your letter.

The body paragraphs are where you will provide more in-depth insights into who you are, what skills you possess, and what accomplishments you have achieved that are relevant to the position.

Whenever possible, you should include quantifiable data points in your descriptions, such as statistics relating to a specific accomplishment. For instance, a customer service representative could list the exact percentage of sales they increased during a set timeframe.

Always aim to include the most relevant information possible and find ways to draw connections between your skills and the requirements of the internship.

Here are 6 examples of skills to describe in an intern cover letter

• Communication (describe your communication style)
• Collaboration and teamwork
• Independence
• Critical thinking
• Problem-solving
• Time management

Here is an example of how to describe an accomplishment in an intern cover letter

Developed and executed a successful social media campaign: During my marketing internship at XYZ Company, I took the lead in developing and executing a social media campaign aimed at increasing brand awareness and engagement. Through strategic content planning, targeted audience segmentation, and creative visuals, we achieved a 30% increase in social media followers and a 20% boost in overall engagement. This campaign not only expanded the company's online presence but also generated valuable leads and customer interactions.

Conducted market research to identify new target segments: As an intern at ABC Corporation, I was responsible for conducting market research to identify untapped target segments for a new product launch. Through surveys, focus groups, and competitor analysis, I gathered valuable insights into consumer preferences and market trends. Based on my research findings, I developed a comprehensive target segment profile and recommended strategic marketing initiatives to capture these segments. The insights provided by my research contributed to the successful launch and positioning of the product in the market.

Assisted in the development and execution of a successful email marketing campaign: During my internship at DEF Company, I actively contributed to the planning and execution of an email marketing campaign. I collaborated with the marketing team to create engaging email content, design visually appealing templates, and segment the target audience based on demographic and behavioral factors. As a result of the campaign, we achieved a 25% increase in email open rates and a 15% conversion rate, effectively driving sales and customer engagement.

5. How to end your intern cover letter with a memorable conclusion

Last but not least, the final step in writing an intern cover letter is to create a memorable conclusion .

Making a conclusion memorable ultimately comes down to letting the employer know how and when to contact you, as well as applying slight pressure by stating when you plan to follow up. This can encourage the employer to contact you quickly, increasing the chances of you earning an interview.

Don’t forget to include a formal sign-off (sincerely, many thanks, etc.) to keep your cover letter sounding professional through the very end.

Using email signature generators to create a polished and professional signature can also leave a lasting impression on the recipient.

Here is an example of a memorable conclusion from an intern cover letter

It is with great excitement that I submit this application and letter for your consideration. I am eager to hear from you and hope to speak directly within the next week. You may reach me any day of the week between the hours of 7 a.m. to 2 p.m., or from 5 p.m. to 7 p.m. in the evenings. If I have not heard back by next Monday morning, I plan to follow up via phone call at that time.

Best Wishes,

[Applicant Name]

6. Useful job search resources for interns 

Stepping into the professional world as an intern can be thrilling yet overwhelming. Navigating through job posts, company profiles, and application expectations can seem like a maze.

But don't fret, we've got your back. Here are some excellent resources to uncomplicate your internship hunt:

• Glassdoor: A one-stop shop to explore company reviews, salary insights, and potential interview questions. They also have a comprehensive section dedicated to internships across industries.
• LinkedIn:  The world's largest professional network can be a goldmine for internships. Leverage features such as job alerts and company pages to hone your search.
• Indeed:  Known for its robust job listings, Indeed makes finding internships straightforward with its user-friendly interface and advanced search options. 
• InternMatch:   A resource geared towards helping you find the perfect internship. You can filter by city, industry, and even specific skills.
• Your university's career services:  Often overlooked, but your institution's career centre can provide personalized advice, contact with potential employers, and insight into upcoming job fairs and networking events.

Remember, while these platforms can streamline your search, landing the perfect internship also hinges on a well-written cover letter. So be sure to stand out from the crowd and show your potential employer who they'd miss out on if they didn't bring you onboard!

Student Internship Cover Letter FAQ

What if the internship is unpaid. should the cover letter be different.

While the structure and core content of your cover letter should remain the same, an unpaid internship cover letter might include a section explaining why you're willing to forego pay. This could be due to the valuable experience it offers, the chance to work with specific professionals, or because the internship aligns with your career goals.

Should I mention academic projects in my intern cover letter?

Absolutely. If you lack professional experience, academic projects are a great way to showcase your skills and initiative. Just make sure to explain how the project is relevant to the internship you're applying for.

Can I reuse the same cover letter for different internships?

While it might save time, it's not the best strategy. Hiring managers can usually tell when a cover letter has been recycled. Customize your cover letter to match each position. Is it more work? Yes. But will it improve your chances of landing the internship? Absolutely.

What should I do if there's no named recipient for my cover letter?

If it's possible, try to find out the hiring manager's name – LinkedIn or the company's website can be good places to start your search. If not, it's safer to use a generic greeting like "Dear Hiring Manager" as opposed to "To Whom It May Concern," which can seem outdated.

Can I still apply for an internship if I lack some required skills?

Yes, you can. Remember that internships are learning experiences. What's critical is showcasing your willingness to learn and the skills you do have in your cover letter. Don't focus solely on what you lack, but more on what you'll bring to the company.

Martin Poduška

Martin is a resume expert and career advice writer at Kickresume. In his five years at Kickresume, he has written hundreds of in-depth, painstakingly researched resume advice articles and, as chief editor, he has also edited and revised every single article on this website. Tens of thousands of job seekers read Martin’s resume advice every month. He holds a degree in English from the University of St Andrews and a degree in Comparative Literature from the University of Amsterdam .

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University letters of recommendation: an essential guide

Letters of recommendation can make or break a student’s university application, so it’s important that we get them right

Phillip Wenturine

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There are a plethora of documents that go into compiling the perfect college application. From transcripts to predicted grades, activity lists, resumés or CVs, essays, recommendation letters, certificates and more – each element of the application holds a different purpose and separate weight of importance, often varying from country to country and university to university.

By the senior year (Year 13), academics are nearly finalised, so there’s little wiggle room when it comes to improving that element of the application: senior GPA is set and calculated; IB predictions are nearly issued.

But beyond academics, some universities require recommendation letters, and this is where a student can stand out more, highlighting and emphasising their skills, qualities and abilities. 

These recommendation letters can sometimes illuminate the true heart and soul of the student, beyond their transcripts or personal-statement essay. The words in these letters can make or break a student’s application, so it’s important we get them right and tell their story with the thought and effort it deserves. 

Teacher letters of recommendation

In a teacher’s recommendation letter, students are brought to life beyond their grades, showcasing their holistic potential.

Teachers seize the chance to praise consistent academic excellence, to spotlight specific projects or skills, and to contextualise grade fluctuations resulting from personal circumstances.

These letters illustrate growth, revealing students’ readiness for university life. The emphasis is on articulating acquired skills and potential – a narrative far more impactful than grades alone. While an A-grade student may excel in tests, a B-grade student might exhibit invaluable traits, such as grit and resilience, best articulated through personalised advocacy.

Recommendation letter timelines

To support students and teachers, it’s important to highlight the importance of the teacher recommendation letter early on to teachers and students alike. Let students know as early as grades 10 and 11 (Years 11 and 12) that it’s important to build relationships with teachers well in advance of senior year. The best letters come from those teachers who have an excellent rapport with the student in question.

Ask students in the spring of junior year (Year 12) to select those teachers they would like recommendation letters from. The recommendation should ideally come from a core-subject teacher (maths, science, social studies, English) rather than an elective teacher, unless the elective is a field in which they intend to pursue a career.

To support the teachers, we work with students to compile what we call a brag sheet. Students answer a series of questions about themselves, in order to give the teacher the best context for writing the letter.

We tell teachers that if the student does not provide this brag sheet, or if they feel that the student has not performed well enough in their class to deserve a letter, they are allowed to respectfully decline the request to write the letter.

We also remind teachers that they do not need to agree to write any more than 20 letters. It is unfair if students all ask one teacher – who may then end up writing 60 letters – for a recommendation letter, while other teachers only have to write a few.. With that in mind, we also remind students of the importance of being organised and requesting the letter from their preferred teacher early on.

Writing the letters

Here are some examples of the questions we ask students on their brag sheets, which then give teachers a starting point for their letters:

• What do you hope this letter will show about you that your GPA doesn’t?
• What was a challenge that you faced in this class, and what actions did you take to overcome it?
• Describe how this class influenced you, either through academic content or teacher interaction.
• Give between one and three examples of times when you have exceeded expectations with your communication skills, and also some areas where you can reflect that you may need growth.
• What majors or careers interest you?

To support the teachers further, we host a writing workshop in the spring of each year to give them examples of strong and weak letters (all confidential). We coach them in "show, don't tell" when it comes to writing about students’ strengths, as well as giving them concrete examples of how best to advocate for students and highlight their strengths.

We review what each different country’s universities desire from these letters, as some universities – such as the US – appreciate a holistic view of the student (for example, highlighting student athletes or detailing extracurriculars). By contrast, the UK is very academic-focused and prefers to read about the student’s abilities when working on class projects, research and outside endeavours in the field of study.

Counsellor recommendation letters

Some universities – mostly in the US – also allow a counsellor letter of recommendation. This letter goes beyond academic ability in the classroom and speaks more to students’ characteristics, personality, outside involvement and external factors helpful for an admission committee to review in the context of other application documents.

The counsellor’s role is to fill in the missing pieces of an application: we help identify and tell a student’s story, covering any hardships, exceptional leadership abilities, impressive commitment to community and so on.

Now more than ever, admission committees are telling us that they trust the counsellor and teacher letters to help give them the full picture of a student, and to help them judge whether or not they will be the best fit for their incoming class and able to thrive on their campus.

We send our students what we call a junior questionnaire, in order to collect the information necessary to write these letters successfully.

Some examples of the questions on the junior questionnaire:

• What languages do you speak, and to what level of fluency?
• Please provide some details about your family and highlight any diversity and/or adversity that you have experienced. 
• Have there been any major circumstances that have impacted on your personal or academic life? 
• What are three adjectives you would use to describe yourself? Think deeply about this one. 
• How have you used your time outside of school, and can you elaborate on any particular projects, clubs, work experience, internships, or volunteer work that speaks to consistency in an activity, leadership experience or a particular commitment to have an impact on your community?

External letters

Sometimes students may wish to have an outside recommendation letter from a coach – for example, if they are a student athlete.

Overall, references should be academic-focused, but some universities that accept more than one letter are willing to receive one from an outside observer, too. In these cases, the person should be someone who oversees the student as the coach of a sport or the supervisor of an internship or work-experience programme.

The external referee should give this letter to the counsellor to send off on their behalf, as all recommendation letters must confidential and never shared with the student. 

Free Job Application Letter for Undergraduate Student

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Get this premium job application letter template for that undergraduate students can use when applying for work. Available in A4 and US Letter sizes. This is easy to use and fully customizable.

Dear [RECIPIENT NAME],

I came across your advertisement for the position of [POSITION] at [YOUR COMPANY NAME]. I am interested in applying for this post. I hope that I have a great opportunity to occupy this post, because I feel as though this job may help me broaden my skills and will further help me down the road in furthering my career.

My resume is attached to this letter for your consideration. I would be honored to meet you for an interview session. Please do not hesitate to contact me on [YOUR PHONE NUMBER] or email me at [YOUR EMAIL ID]. 

Thank you for your consideration and for reading my application. 

[YOUR SIGNATURE]

[YOUR NAME]

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Student Life Policies and Procedures

Registration of student organizations.

The contents of this website and the related student organization pages are currently under review. If you have questions regarding a policy or procedure outlined below, please contact Leadership, Service, and Civic Engagement at [email protected] .

A student organization is a voluntary special interest group organized for educational, social, recreational, and service purposes and comprised of its members. Student organizations are separate legal entities from the University of Iowa and legally are not treated the same as University departments or units. Student organizations can exist whether or not the University endorses them pursuant to this policy. Unless otherwise denoted hereafter, the use of the term “student organization” shall include sports clubs registered by Recreational Services.

Student organizations are an important link in the co-curricular activities of the University of Iowa. They play an important role in developing student leadership and providing a quality campus environment. As such, the University encourages the formation of student organizations around the areas of interests of its students, within the limits necessary to accommodate academic needs and ensure public safety.

I. Registration of Student Organizations

The University of Iowa, through the Vice President for Student Life (hereinafter, "vice president"), has delegated the responsibilities and obligations of registering student organizations to the Student Organization Review Committee (i.e., on behalf Leadership & Engagement and Recreational Services) (SORC) and to deans of academic colleges. The SORC is a team of students and staff that determines the approval or denial of the application for registration. Registration of a student organization by the University does not constitute an endorsement of its program or its purposes, but is merely a charter to exist.

Organizations must abide by all local, state, and federal laws. An organization’s goals, objectives, and activities must not deviate from established University policies and procedures. Because participation in student organizations may enhance a student’s educational experience and the University deems this important to our students’ success, registered organizations are entitled to certain privileges and benefits.

The University shall not deny benefits or privileges available to student organizations based on the viewpoint of a student organization or the expression of the viewpoint by the student organization or its members, as protected by the First Amendment to the Constitution of the United States. In addition, the University shall not deny any benefit or privilege to a student organization based on the student organization's requirement that the leaders of the student organization agree to and support its beliefs, as those beliefs are interpreted and applied by the student organization, and to further its mission.

• Registration as a University organization;
• Establishment of an account in the Student Organization Business Office (SOBO), or Recreational Services and appropriate purchasing privileges in accordance with University policies;
• Eligibility to apply for funds from mandatory Student Activity fees (i.e., for student organizations) or Recreational Services fees (i.e., for sports clubs);
• Inclusion in appropriate University publications;
• Utilization of the University of Iowa student organization platform (funded by USG & GPSG)
• Utilization of the University’s trademarks in accordance with the UI Trademark Licensing Department’s program and policies ;
• Eligibility for use of campus meeting facilities and outdoor spaces;
• Eligibility, but not the right, to utilize UI Fleet Services vehicles in accordance with state and University policies, procedures, guidelines, and insurance requirements;
• Eligibility, but not the right, to utilize University staff and programming resources;
• Eligibility, but not the right, to utilize Information Technology Services Mass Mail twice each semester;
• Eligibility to apply for awards and honors presented to University registered organizations and members; and
• Eligibility to apply for Student Organization Office Suite (SOOS) or Student Activity Center (SAC) office space and/or storage space.
• In order to exercise the privileges accorded to registered student organizations, students interested in starting a new registered student organization must first write a constitution for the potential student organization and hold a Pre-registration meeting with the appropriate Leadership & Engagement staff, BEFORE filing the New Organization Registration Form online through the University of Iowa student organization platform. This form includes organizational information and the organization’s Constitution and Bylaws. Upon receiving this information, the Leadership & Engagement staff will review it and submit it to the Student Organization Review Committee (SORC) for consideration. If approved for registration, the SORC will assign the appropriate registration tier (see below).
• Any group or organization which consists of and maintains at least 80 percent University students, whose purposes are consistent with the educational objectives of the University, and do not violate local, state or federal law, is eligible for registration by the University. To start a new registered student organization, the organization must consist of and maintain at least five (5) individuals as members, of which four (4) must be currently enrolled UI students.
• Membership and Leadership. It is the policy of the University that all registered student organizations be able to exercise free choice of members on the basis of their merits as individuals without restriction in accordance with the University Policy on Human Rights. The University acknowledges the interests of students to organize and associate with like-minded students, therefore any individual who subscribes to the goals and beliefs of a student organization may participate in and become a member of the organization.

Membership and participation in the organization must be open to all students without regard to race, creed, color, religion, national origin, age, sex (unless the organization is exempt under Title IX), pregnancy, disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, associational preferences, or any other classification that deprives the person of consideration as an individual. The organization will guarantee that equal opportunity and equal access to membership, programming, facilities, and benefits shall be open to all persons.

The University shall not deny any benefit or privilege to a student organization based on the student organization’s requirement that the leaders of the student organization agree to and support its beliefs, as those beliefs are interpreted and applied by the student organization, and to further its mission.

The University will not investigate complaints related to student organization leadership selection processes or final leadership selection by organizations that select their leaders on the basis of a commitment to a set of beliefs or affirmations. These selection processes are defined and enforced by individual student organizations and the university shall respect the organization’s decision-making process.

Membership in a student organization must be composed primarily of UI students (minimum 80% student membership) and be controlled and directed by UI students. Members are individuals who self-select to join an organization; “membership” is different from the audience a student organization targets, serves, or represents. The “audience” is not automatically considered a part of the organization’s membership. Only UI student members shall have voting rights in a student organization. Membership is not open to persons under the age of 18 who are not enrolled UI students. Non-university community members who are at least 18 years of age may participate in the activities of student organizations but may not be voting members. If the student organization desires to allow persons under the age of 18 who are not UI students to participate in the activities of the student organization, the student organization must follow the requirements contained in the Youth Programs Policy Manual for RSOs, including that the youth participant must have permission to participate from a parent or guardian.

As some University services and benefits require knowledge of a student’s membership in the student organization requesting the service or benefit, all organizations are encouraged to have a full membership roster on file with Leadership & Engagement via the University of Iowa student organization platform. For example, if a member of a student organization wants to request approval to drive or ride in a university vehicle for an organization event or activity, that member must be listed on the organization’s full membership roster located on the University of Iowa student organization platform.

The student organization must be nonprofit in nature; student organizations affiliated with for-profit businesses are not eligible for registration. Student Representatives and student organization members must not profit or benefit financially from student organization membership.

• Primary and Secondary Student Representatives. Student Representatives are individuals who are authorized by the organization to speak for or represent the organization in its relations with the University and who are authorized to receive for the organization official notices, directives, or information from the University. Every student organization or potential student organization registered with Leadership & Engagement/Recreational Services/academic deans via the University of Iowa student organization platform must include the names of two student representatives in its Organization Profile. Both Representatives must be currently enrolled UI students, and in academic and non-academic good-standing. One name will be designated as the Primary Representative and the other as the Secondary Representative. It is the responsibility of each student organization to update the Organization Profile with the current names of Student Representatives. A student organization no longer under the direction of currently enrolled students may lose its registration.
• Access to University Resources. Registered student organizations are guaranteed an equal opportunity to apply for funds from mandatory Student Activity fees (i.e., for student organizations) or Recreational Services fees (i.e., for sports clubs) or for any other benefit conferred by the Undergraduate Student Government (USG) or Graduate and Professional Student Government (GPSG) or their constituent bodies, without differentiation for reasons that violate the University Policy on Human Rights or inhibit the group’s exercise of First Amendment rights of free expression and association. Nothing in this section shall be construed to create or guarantee any expectation of the receipt of funding or other benefits from USG and/or GPSG and/or Recreational Services by any student organization or to prohibit the individual consideration of the program merits of funding or other proposals submitted by such student organizations.
• To start an organization one must follow the step-by-step process listed on the “ Starting an Organization ” website. Registration of student organizations that are residential living units (i.e., residence hall organizations, fraternities, and sororities) is granted by their respective student governance organization (i.e., Associated Residence Halls [ARH], Interfraternity Council [IFC], Multicultural Greek Council [MGC], National Pan-Hellenic Council [NPHC], and Panhellenic Council [PHC]) with the concurrence of the vice president. The Student Organization Review Committee (SORC) shall review all student organization registration applications. Upon its evaluation, the Committee will register the student organization and forward the organization’s application to the appropriate student governance organization or college/department/unit for confirmation; 2) register the organization subject to specific conditions on activities the organization is permitted to sponsor; or 3) reject the application. If an application is rejected the organization may appeal the decision of the SORC within 30 calendar days upon the receipt of their denial of registration letter. Appeals must be submitted in writing to either the Director of Leadership & Engagement (i.e, for student organizations) or the Director of Recreational Services (i.e., for sport clubs). If an organization appeals and is not satisfied with the decision rendered by the Director of Leadership & Engagement or the Director of Recreational Services they may then submit a final appeal in writing to the Dean of Students. There is no further appeal after the Dean of Students.
• Constitution and Bylaws. In order to complete the registration process, all student organizations must have an approved constitution and bylaws. Sponsored and affiliated student organizations (see Section 8, Registration Tiers) must also provide a copy of the charter, constitution, and/or bylaws of any organization external to the University with which such organization may be affiliated. Student organizations are required to include mandatory clauses within their organization constitutions.
• Registration of Inter/National Chartered Organizations. In addition to observing all University rules, an organization that is chartered by an inter/national organization, such as a Greek-letter social fraternity or sorority, must maintain its affiliation with the inter/national organization in order to retain its University registration. University registration will cease when the inter/national organization no longer recognizes or sponsors the student organization as an active organization. In this situation, the organization is no longer eligible to affiliate with their respective student governance organization, to participate in activities sponsored by the governance organization or its member organizations, or to access the privileges granted to registered student organizations. Once the inter/national organization has officially returned the student organization to affiliation status, the student organization representatives may apply to the University and the respective student governance organization for registration, although re-registration is not guaranteed. When the University removes registration of a student organization for violating University rules but the organization remains affiliated with the inter/national organization, the student organization will not regain their University registration by virtue of their relationship with the inter/national organization.
• Manage their housing unit;
• Enforce internal organization rules;
• Ensure that relevant national, state, and local laws and regulations are observed;
• Provide safe and healthful lodging and cooperate with city or state agencies responsible for enforcing applicable health and safety laws; and
• Observe relevant University policies in their housing facilities, including the Anti-Hazing Policy and the Sexual Misconduct Policy.
• Housing Organizations are eligible for the same privileges granted to registered student organizations which do not provide housing.
• The responsibility for the regulation and governance of professional fraternities that maintain chapter structures shall be with the Dean of the respective college, including professional fraternities registered by the College of Medicine, the College of Dentistry, College of Liberal Arts and Sciences, and the Graduate College.
• The possession or consumption of alcohol is prohibited in registered undergraduate residence group housing except where explicitly authorized in writing by the vice president.
• Registered student organizations are governed by the Undergraduate Student Government (USG), Graduate and Professional Student Government (GPSG), or Associated Residence Halls (ARH).
• Undergraduate social fraternities are governed by the University of Iowa Interfraternity Council, Panhellenic Council, National Pan-Hellenic Council, or the Multicultural Greek Council, which may establish, consistent with the University Policy on Human Rights, additional rules and regulations for recognition of new fraternities, membership selection standards, and standards of conduct.
• In order to determine whether a student organization is in compliance with a student governance organization regulation or policy, University officials may from time to time review the organization’s record. Information gathered as part of the review may include, but is not limited to, the following: aggregate grade point averages, membership figures, financial reports, internal rules and policies, insurance coverage schedules, educational programs for members, safety and security precautions, compliance with relevant municipal ordinances and state laws, and complaints to the Iowa City police.

II. Registration Tiers

Each student organization granted registration with the University of Iowa is classified as general, affiliated, or sponsored. The registration tier is determined by assessing the student organization's relationship to the University, the purpose and scope of its activities, the University population served, and the perceived potential risk to participants and the University.

The relationship of student organizations to the University is determined by evaluating the student organization’s mission, goals, and activities as they relate to the mission, vision, goals and culture identified by the University in its Strategic Plan.

The privileges and responsibilities associated with each type of registered student organization are outlined below.

1. General Student Organizations: The privileges of becoming a registered student organization at the University are not extended without careful consideration. General student organizations are those that are consistent with the mission and culture of the University and engage primarily in activities that benefit their membership. These organizations are primarily interest groups capable of functioning with minimal support. The University registers but does not support or endorse the purposes of these general organizations and may not accept responsibility or liability for the activities undertaken by the student organization.

• Student Activity Center (SAC) storage space; and
• Reservable space for University-wide annual events at the Iowa Memorial Union, other University facilities, and outdoor venues through the IMU Event Services process and other University scheduling processes.

2. Affiliated Student Organizations: Affiliated student organizations are those that serve a specific University interest and may provide support to University programs and initiatives. They contribute to the mission, vision, goals, and culture of the University by routinely presenting events for their members, the campus, or their related department’s or unit’s members and invited guests. A University department or unit must provide oversight and direct responsibility for the organization and its activities. Affiliated student organizations also may be directly associated with an academic course and its requirements.

In addition to the University resources available to all registered student organizations, affiliated student organizations shall comply with any rules, procedures, and expectations established by the responsible University department or unit.

Because of their broad impact, affiliated student organizations may receive second priority consideration for:

• Student Organization Office Suite (SOOS) or Student Activity Center (SAC) office or storage space; and
• Reservable space for University-wide annual events at the Iowa Memorial Union, other University facilities, and outdoor venues through the IMU event services process and other University scheduling processes.

Affiliated student organizations will need to follow appropriate criteria and guidelines from each University department or unit to receive these services and benefits.

3. Sponsored Student Organizations: Sponsored student organizations are those considered critical to the mission and culture of the University and work in partnership with a University department or unit. These organizations are linked to the University because of their role representing the University or in presenting events of broad appeal that are considered an integral part of the institution and its activities. Sponsored student organizations routinely present events for the campus and broader community, and typically work in a collaborative relationship with a University department or unit. The student organization's purpose and effect are to serve a broad segment of the campus community, not just its membership.

Once registered, the events and activities presented by the student organization should accurately and positively reflect the mission, vision, goals and culture of the University, as well as the rules and standards of the institution and its activities. The registration process requires action by both student leaders and University officials. As such, this process creates a mutually beneficial relationship between sponsored student organizations and the University.

In addition to the University resources available to all registered student organizations, sponsored student organizations shall have:

• A full-time professional staff or faculty member whose job description designates them as the primary adviser to the sponsored student organization in accordance with student organization registration requirements. These advisers are considered experts within the respective student organization's area of interest;
• A University department or unit that provides oversight and direct responsibility for the student organization and its activities; and
• Routinely presented events of broad appeal for the campus and community. Student organization operations and event planning are complex, and the majority of the events/programs are University-wide. Sponsored student organizations routinely present events for the campus and broader community, and are expected to work closely with the appropriate University department or unit in the planning of these events.

Because of high complexity, sponsored student organizations may receive first priority consideration for:

Sponsored student organizations must follow appropriate criteria and guidelines from each respective University department or unit to receive these services and benefits.

III. Tier Appeals

An appeals process exists for those organizations desiring a registration tier different than that into which they were initially placed. Based on additional information, an organization's registration tier or may be modified also by the Student Organization Review Committee (SORC).

• Appeals – Recognition Tier Decision. A student organization has the right to appeal a tier designation decision of the SORC or the determination by Leadership & Engagement to change or modify a student organization's registration tier. An appeal provides a limited review of the original decision. It is not an opportunity to present the evidence again or to re-evaluate credibility. If an error has been made, in most cases the matter will be returned to the SORC so that the error may be corrected.

One of the following two conditions must be used as a basis for appeal:

• Discovery of new information that was not available at the time of the decision; and/or
• The appropriate processes for registering student organizations were not followed.

The Director of Leadership & Engagement or Recreational Services will act as the appeal administrator. The Associate Director of Leadership, Service, and Civic Engagement or Recreational Services will act as the appeal administrator if the Director is unable to serve due to conflict of interest or absence.

Written documentation stating the grounds for appeal must be filed with the appeal administrator within ten (10) business days of receipt of the original SORC decision.

The appeal administrator will decide one of the following:

• Uphold the original decision;
• Remand the case back to the SORC for reconsideration consistent with the findings of the appeal administrator;
• Remand for a new registration process review of the student organization; or
• Modify the registration tier assigned by the SORC.

The appeal administrator will provide a written decision to the SORC Chair within ten (10) business days of the appeal review. An appeal may be taken within ten (10) business days to the Dean of Students.

IV. Registration Renewal

• Each student organization is required to complete the re-registration process through University of Iowa student organization platform on an annual basis. There are two re-registration windows held each year. An organization’s re-registration window is assigned based on when the organization selects new leadership. Organizations who select new leaders in the fall semester are eligible for re-registration beginning November 1 closing December 31. Organizations who select new leaders in the spring semester are elibgible for re-registration beginning April 1 and closing May 31. (dates are subject to adjustment based on annual calendar changes). Re-registration is required even if there are no changes from the previous semester in primary and/or secondary representative and contact information. A student organization that does not complete the re-registration process will be moved to a temporary inactive status for one semester and will be eligible to re-register in the next open re-registration period. Registered student organizations must provide complete and accurate information as requested in the profile. If additional information is needed, student organization representatives must provide information upon request to Leadership & Engagement or Recreational Services. For those student organizations that are registered by an academic college as well as by a student government, student leaders are advised to check with the college/department/unit regarding registration deadlines. More information regarding student organization re-registration may be found on the Leadership and Engagement re-registration website .
• Periodically, the Student Organization Review Committee reviews the status of student organizations to ensure the safety and welfare of students who participate in activities sponsored by the organization. Depending upon the results of its evaluation, the Committee will 1) register the student organization; 2) register the student organization subject to specific conditions on activities the organization is permitted to sponsor; or 3) recommend to the Director of Leadership & Engagement or Director of Recreational Services that registration be denied.

V. Organizational Registration Changes

• During the year, registered student organizations must report to Leadership & Engagement or Recreational Services any amendments to or changes in its student organization name, constitution, by-laws, student representatives, and/or advisers within two weeks of the changes becoming effective. Registered student organizations also must submit any additional information requested from time to time by their respective registering body.

VI. Advisers

• Student organization advisers are strongly encouraged for all registered student organizations. Advisers shall be faculty members whenever possible in order to promote student-faculty interaction beyond the classroom. Professional & Scientific staff with advising experience and/or relevant expertise also may serve as student organization advisers. Merit staff, with advising experience and/or relevant expertise also may serve as student organization advisers upon approval from the Leadership & Engagement, Recreational Services, or academic dean. A non-University affiliated individual may serve as an adviser to a student organization only if they serve as a liaison to a local/regional/national organization with which the registered student organization has an official affiliation.
• Student organization advisers must be employed at the University on at least a .5 FTE basis. The Division of Student Life shall have the right not to approve advisers of student organizations who are on disciplinary status as determined by the appropriate University department or unit.
• All student organization advisers are strongly encouraged to participate in the adviser training programs sponsored by Leadership & Engagement. Leadership & Engagement and Recreational Services will provide specific information to student organizations about these requirements.
• Graduate assistants, with at least 50% appointments, may serve as additional advisers in conjunction with student organization advisers who meet the requirements stated above; however, they will not have signatory authority (e.g., financial transactions, contracts, vouchers).

VII. Space Allocation for Registered Student Organizations

• Limited office or storage space is available to registered student organizations in the Student Organization Office Suite (SOOS) or Student Activity Center (SAC) in the Iowa Memorial Union. Student organizations allocated space in the SOOS or SAC must abide by the policies in regard to use of office or storage space. Inquiries regarding office and storage space can be made by contacting Leadership, Service, and Civic Engagement by email at [email protected] Office and storage space requests are reviewed annually by the Leadership and Engagement and recommendations for assignment of space are made to the Associate Director of Leadership, Service, and Civic Engagement. Sport Clubs are required to follow all policies in regard to storage space established by Recreational Services.

Student Organizations

• Administration of Registered Student Organizations
• Discipline of Registered Student Organizations