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• IEEE Paper Format | Template & Guidelines

IEEE Paper Format | Template & Guidelines

Published on August 24, 2022 by Jack Caulfield . Revised on April 6, 2023.

IEEE provides guidelines for formatting your paper. These guidelines must be followed when you’re submitting a manuscript for publication in an IEEE journal. Some of the key guidelines are:

• Formatting the text as two columns, in Times New Roman, 10 pt.
• Including a byline, an abstract , and a set of keywords at the start of the research paper
• Placing any figures, tables, and equations at the top or bottom of a column, not in the middle
• Following the appropriate heading styles for any headings you use
• Including a full list of IEEE references at the end
• Not including page numbers

To learn more about the specifics of IEEE paper format, check out the free template below. Note that you may not need to follow these rules if you’ve only been told to use IEEE citation format for a student paper. But you do need to follow them to submit to IEEE publications.

Table of contents

Ieee format template, ieee heading styles, frequently asked questions about ieee.

The template below can be used to make sure that your paper follows IEEE format. It’s set up with custom Word styles for all the different parts of the text, with the right fonts and formatting and with further explanation of key points.

Make sure to remove all the explanatory text in the template when you insert your own.

Download IEEE paper format template

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IEEE recommends specific heading styles to distinguish the title and different levels of heading in your paper from each other. Styles for each of these are built into the template.

The paper title is written in 24 pt. Times New Roman, centered at the top of the first page. Other headings are all written in 10 pt. Times New Roman:

• Level 1 text headings begin with a roman numeral followed by a period. They are written in small caps, in title case, and centered.
• Level 2 text headings begin with a capital letter followed by a period. They are italicized, left-aligned, and written in title case.
• Level 3 text headings begin with a number followed by a closing parenthesis . They are italicized, written in sentence case, and indented like a regular paragraph. The text of the section follows the heading immediately, after a colon .
• Level 4 text headings begin with a lowercase letter followed by a closing parenthesis. They are italicized, written in sentence case, and indented slightly further than a normal paragraph. The text of the section follows the heading immediately, after a colon.
• Component headings are used for the different components of your paper outside of the main text, such as the acknowledgments and references. They are written in small caps, in title case, centered, and without any numbering.

You should use 10 pt. Times New Roman font in your IEEE format paper .

For the paper title, 26 pt. Times New Roman is used. For some other paper elements like table footnotes, the font can be slightly smaller. All the correct stylings are available in our free IEEE format template .

No, page numbers are not included in an IEEE format paper . If you’re submitting to an IEEE publication, page numbers will be added in the final publication but aren’t needed in the manuscript.

IEEE paper format requires you to include an abstract summarizing the content of your paper. It appears at the start of the paper, right after you list your name and affiliation.

The abstract begins with the word “Abstract,” italicized and followed by an em dash. The abstract itself follows immediately on the same line. The entire section is written in bold font. For example: “ Abstract —This paper discusses … ”

You can find the correct format for your IEEE abstract and other parts of the paper in our free IEEE paper format template .

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IEEE General Format

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Contained in this page are some basic guidelines for formatting a paper in IEEE style. The best way to format your paper may vary slightly depending on which field you’re working in and the specifics of where your paper is being submitted, so remember to double-check against any submission guidelines provided by the organization, instructor, or supervisor to whom you are submitting your paper.

• The paper title should be centered at the top of the first page, in 24-point type.
• Author’s name (or authors’ names)
• Author affiliation(s)
• City & country location(s)
• E-mail address(es).
• The body of the paper should be in 10-point type, and formatted to appear in two columns. The columns on the last page should be the same length; this may require adding a column break after you have finished the body of your paper.
• All papers must begin with an abstract and index terms.

Note to Practitioners

Nomenclature.

• Acknowledgements
• Papers may be divided into sections and subsections; IEEE has guidelines for primary, secondary, tertiary, and quaternary section headings.
• IEEE papers begin with a drop cap two lines deep, followed by the next 8-12 characters (or 1-2 words, whichever is appropriate) in all caps.
• Figures, tables, and equations should each be numbered consecutively, but separately. They should also be centered in the column in which they appear.

An IEEE abstract should be written as a single paragraph roughly 200 words long, give or take 50 words. (Abstracts shorter than 150 words or longer than 250 risk incurring the irritation of the editors.) It should be self-contained, and should concisely & accurately summarise the contents of your paper. It is encouraged to try and include three or four keywords or key phrases to help interested readers to find your article.

Abstracts should be simply formatted, without anything that requires specialized typesetting or consultation of material outside the abstract. Abbreviations, footnotes, references, tables, graphs, charts, figures, and displayed mathematical equations are specifically forbidden. The goal of an abstract is to be a simple, accessible, and self-contained microcosm of your paper.

Here is an example of how you might format an abstract:

The abstract should be followed by index terms. These should be in a paragraph separate from the abstract. Index terms are similar to keywords and are provided by the paper’s author to help journals, editors, and readers categorize, archive, or locate your paper. IEEE maintains a standardized list of index terms to make this process easier and its categories more consistent. The most recent version of the  IEEE Taxonomy  can be found on the IEEE website. Here is a link to the 2019 version of the taxonomy .

Index terms should be given in alphabetical order; the first should be capitalized, and the rest lowercase unless they contain acronyms or other components that inherently require capitalization.

Here is an example of how you might format a set of index terms:

Section Headings

Dividing one’s paper into clearly labelled sections increases readability, and is encouraged. Typical sections include Introduction and Conclusion sections as well as sections within the body of the paper that relate to aspects of its content.

Primary headings are enumerated with Roman numerals followed by a period, set in small caps, and centered above the text.

Secondary headings are enumerated with capital letters followed by a period,   set in italics and title case, left-aligned, unindented, and separated from the text by a line break.

Tertiary headings are enumerated by Arabic numerals followed by a close-parenthesis, set in italics and title case, left-aligned, indented one em, and separated from the text by a colon. There is no line break between the heading and the text. 

Quaternary headings are enumerated by lowercase letters followed by a close-parenthesis, set in italics and sentence case, left-aligned, indented two ems, and separated from the text by a colon. There is also no line break here.

Here is an example of what the various headings should look like in your document:

I. Primary Heading

                  Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Fermentum leo vel orci porta non pulvinar neque laoreet suspendisse.

A. Secondary Heading

                  Odio ut enim blandit volutpat maecenas volutpat blandit aliquam. Amet consectetur adipiscing elit pellentesque habitant morbi tristique senectus et.

         1) Tertiary Heading:  Libero justo laoreet sit amet cursus sit. Enim nec dui nunc mattis enim ut tellus elementum sagittis.

                  a) Quaternary heading:  Nibh ipsum consequat nisl vel pretium lectus. Malesuada proin libero nunc consequat interdum varius.

Special Headings

In addition to the standard headings above, there are a few special cases. References and Acknowledgments are formatted like primary headings, but are not enumerated.

Appendix headings should be arranged under a separate system, though formatted like primary headings; if there is only one appendix, it requires neither a number nor a name, but is simply labelled Appendix. If there are multiple appendices, they should be numbered and titled, though one should note that the numbering system for appendix headings is wholly separate from that of section headings; they start at one, regardless of how many sections were present within the paper. Appendices may be enumerated either with Roman numerals or with capital letters, according to the preference of the author, as long as it is done with consistency. Unlike section headings, the number will come after the word “Appendix”: Appendix A rather than A. Appendix. They should have titles, set on the line below them but still formatted like a section heading.

Here is an example of how you might format the beginning of an appendix:

Regarding the Vermiform Process

                  Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. At augue eget arcu dictum varius.

If at any point you wish to refer back to a previous section within the text of your paper – e.g. “As mentioned in [section]…” – you should capitalize the word “Section” and separate subsections from the primary section numeral with a hyphen. E.g., “Section IV,” “Section II-A,” “Section III-B4c,” etc.

The Note to Practitioners, if you choose to include one, goes below your abstract. The aim of the Note is to, without repeating any of the information from your abstract, explain the practical applications of your work without use of jargon. This is so that engineers working on practical problems, who may not have significant background in your particular field, will be able to understand the application of your work to theirs.

A Note to Practitioners can be more than one paragraph, but is otherwise formatted like the abstract.

Here is an example of what a Note to Practitioners might look like:

                  Note to Practitioners – Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Enim sit amet venenatis urna cursus eget nunc scelerisque. Feugiat vivamus at augue eget arcu dictum. Lorem donec massa sapien faucibus et molestie. Pellentesque nec nam aliquam sem.

                  Vel quam elementum pulvinar etiam non quam lacus suspendisse. Velit scelerisque in dictum non consectetur a. Phasellus vestibulum lorem sed risus ultricies tristique nulla. Gravida neque convallis a cras semper auctor. At elementum eu facilisis sed odio morbi quis commodo.

                  Cursus eget nunc scelerisque viverra mauris in. Fames ac turpis egestas integer eget. Viverra mauris in aliquam sem fringilla ut morbi.

If your paper uses a number of different symbols, variables, and so forth, you may want to avoid having to define them within the body of your paper by providing a list of definitions up front; this is called the Nomenclature section. If you choose to include a Nomenclature section, it goes immediately before the Introduction section.

The heading for the Nomenclature section is formatted like a primary heading with no numeral, and the section itself is formatted generally the same as body text, including the italicization of variables. The main difference is the way in which the text must be aligned: the terms being defined are flush against the left margin, and the definitions are aligned one em-space after the longest defined term.

If you are working in a word processor, the easiest way to do this is often to insert a table into your document with invisible borders below the Nomenclature heading. See the images below for an example. Note that the images have been zoomed in to enlarge the text for clarity purposes.

Example of a nomenclature section

Example of a nomenclature section with the borders of the table used to format the section set to visible

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Because they facilitate reading and retaining information from articles, many peer-reviewed journals are adopting structured abstract s as their preferred format for abstracts—including the IEEE Transactions on Professional Communication. 

This article:

• Explains what structured abstracts are and how they benefit readers
• Provides a sample structured abstract
• Concludes with a template that authors of Transactions articles should follow when preparing their structured abstracts

About Structured Abstracts

Structured abstracts summarize the key findings reported in an article, as well as the means of reaching them.  Authors write structured abstracts so that readers do not have to read an article in its entirety to learn conclusions or how those conclusions were reached. Certain types of readers find structured abstracts particularly beneficial:

• Those who will not read an article in its entirety but need to know the key facts, such as executives, primary investigators on large scale projects, and people trying to keep abreast of the field.
• Those who have previously read the article in its entirety and need to recall key findings without having to re-read the article, such as researchers conducting a systematic review of the literature.
• Those who are trying to determine whether or not to read a particular article.

Structured abstracts are similar in format and style to Executive Summaries provided with in-depth engineering and recommendation reports.

Structured abstracts contrast with topic abstracts, which tend to be brief (100 to 150 words, about 100 words shorter than a typical structured abstract) and merely identify the themes addressed by an article, but do not report how the article addresses the themes much less the conclusions reached.

Samples and Guidelines

• For a research article or integrative literature review
• For a case study
• For a tutorial
• For a teaching case

Sample Structured Abstract—Research Article  and Integrative Literature Review

The following structured abstract summarizes Chen, I. & Chang, C. (2009). Cognitive load theory: an empirical study of anxiety and task performance in language learning. Electronic Journal of Research in Educational Psychology , 7 (2), 729-746.

Template for Writing a Structured Abstract—Research Article and Integrative Literature Review

Sample Structured Abstract—Case Study

The following structured abstract summarizes Raju, R. (2012). Intercultural communication training in IT outsourcing in India: A Case Study. IEEE Transactions on Professional Communication 55 (3).

Template for Writing a Structured Abstract—Case Study

Sample Structured Abstract—Tutorial

The following structured abstract summarizes

Tuleja, E.A.;   Beamer, L.;   Shum, C.;   & Chan, E.K.Y. (2011.) Designing and Developing Questionnaires for Translation—Tutorial. IEEE Transactions on Professional Communication, 54 (4), 392-405.

Template for Writing a Structured Abstract—Tutorial

Sample Structured Abstract—Teaching Case

The following structured abstract summarizes Bednar, L. (2012). Using a Research in Technical and Scientific Communication Class to teach essential workplace skills. IEEE Transactions on Professional Communication Early Access .

Template for Writing a Structured Abstract—Teaching Case

Frequently asked questions

How do i present the abstract in an ieee format paper.

IEEE paper format requires you to include an abstract summarising the content of your paper. It appears at the start of the paper, right after you list your name and affiliation.

The abstract begins with the word ‘Abstract,’ italicised and followed by an em dash. The abstract itself follows immediately on the same line. The entire section is written in bold font. For example: ‘ Abstract —This paper discusses …’

You can find the correct format for your IEEE abstract and other parts of the paper in our free IEEE paper format template .

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Two-Page Abstract Submission (Oral)

‘new’ two-page late-news abstract submission is open, ‘new’ two-page late-news abstracts are to be considered for oral sessions ., the abstract submission deadline is  july 31, 2020..

Submit TWO-Page Abstract

NOTE : (1) Accepted 2-page abstracts will NOT be submitted for inclusion into IEEE Xplore nor indexed by other A&I databases; (2) Full papers are NOT required; and (3) To be considered for inclusion into IEEE Xplore, full papers (4 to 6 pages) must be submitted by July 31, 2020. 

Abstract Preparation & Submission Guideline for Review

Authors should submit an abstract (2 pages) for review by July 31 to be considered for an ORAL presentation.

You MUST submit a single PDF in A4 paper size that has to conform to the preparation guideline of 2-page abstracts:

• Abstract format: You MUST use the template of two-column format in the IEEE style for A4 paper size.
• Template: Click the button below to download the word template in the IEEE style.
• Page limit: For the first submission, a manuscript can be of 2 pages for extended abstract or 4-6 pages for full paper . Note that for the final submission, a manuscript should be of 4-6 pages, with 2 additional pages allowed but at an extra charge
• An abstract / paper file needs to be converted into its PDF version for submission .
• Please limit the size of the PDF file to be 5 Mb .
• Submit an abstract (2 page) or a full paper (4-6 pages) in a single PDF for review by July 31, 2020.

2-PAGE ABSTRACT: Download IEEE-Style Word Template FULL PAPER (4-6 pages): Download IEEE-Style Template

Requirements of the Layout of 2-Page Abstract

• Manuscript should NOT contain any 1) Page numbers; 2) Headers; 3) Footers.
• Author List . The author names should be listed in the order of First Name, Middle Name or Initial (if any), and then Last (Sir) Name. DO NOT indicate any membership UNLESS the author is a member of the IEEE.
• Figures . Ensure every figure in your paper is clear enough, with a standard of 300 dots per inch (dpi).
• References . Refer to the template file below for the IEEE style of reference citations. Please do NOT use reference styles from publications of other societies or organizations.

NOTE : The above basic adherence to layout specifications is expected. However, you are free to use good judgment in the presentation of your information using the downloaded template.

Extended Abstract Template

• You may download the following samples with several acceptable format variations for your reference.