cover letters samples for job applications

How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to 

start your cover letter

 with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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1,500+ Cover Letter Examples

Explore thousands of cover letter examples across job functions, industries, experience levels, and more.

Cover Letter Samples by Job Category

Popular Cover Letter Examples

Administrative

Distinguish your application with our compelling Administrative cover letter examples. Crafted for secretaries, office managers, and administrative professionals, our samples guide you in articulating your organizational prowess and support skills, making you indispensable in the job market.

Elevate your storytelling with our Content cover letter examples. Designed for writers, editors, and content creators, these samples empower you to weave your narrative, showcasing your ability to engage and inform, positioning your application at the forefront of the content industry.

Customer Service

Transform your service experience into compelling narratives with our Customer Service cover letter examples. Tailored for service representatives and managers, these guides illustrate how to highlight your empathy, problem-solving, and customer satisfaction skills, setting you apart in the service sector.

Data & Analytics

Showcase your analytical acumen with our Data & Analytics cover letter examples. Ideal for data scientists, analysts, and engineers, our templates help you present your data-driven insights and project impact, positioning you as a key asset in a data-centric world.

Bring your design narrative to life with our Design & UX cover letter examples. Perfect for creative professionals, these samples help you articulate your design philosophy and user-centric approach, ensuring your application stands out in the creative industry.

Dev/Engineering

Illustrate your technical expertise with our Dev & Engineering cover letter examples. Designed for software developers, engineers, and IT professionals, these samples guide you in showcasing your problem-solving skills and project achievements, highlighting your contribution to tech innovations.

Inspire with your story through our Education cover letter examples. Crafted for teachers, administrators, and educational professionals, these guides help you convey your commitment to education and student success, enhancing your application in the academic community.

Secure your next financial role with our expert Finance cover letter examples. Tailored for accountants, analysts, and finance professionals, our samples guide you in underscoring your financial acumen and stewardship, elevating your application in the finance sector.

Human Resources

Build connections with our Human Resources cover letter examples. Designed for HR professionals, these guides enable you to highlight your people skills and organizational impact, ensuring your application stands out in the human resources arena.

Information Technology

Communicate your IT prowess with our Information Technology cover letter examples. Ideal for IT specialists and system administrators, these samples help you detail your technological solutions and successes, showcasing your value in the tech industry.

Use any of our Legal cover letter examples for free. Crafted for legal professionals, these samples guide you in presenting your legal knowledge and case-management skills, positioning your application as a strong contender in the legal field.

Market your skills effectively with our Marketing cover letter examples. Designed for marketing professionals, these guides help you highlight your strategic thinking and campaign successes, ensuring your application shines in the marketing industry.

Streamline your path to success with our Operations cover letter examples. Tailored for operations managers and COOs, these samples assist you in showcasing your efficiency and operational achievements, driving your application forward in the operations sector.

Launch your career forward with our Product cover letter examples. Perfect for product managers and strategists, these samples guide you in detailing your vision and product success stories, making your application compelling in the product management field.

Project Management

Lead with confidence using our Project Management cover letter examples. Designed for project leaders and coordinators, these guides help you articulate your project successes and leadership skills, positioning you as an effective project manager.

Drive your sales career forward with our Sales cover letter examples. Tailored for sales professionals, these samples help you highlight your revenue-driving achievements and customer relationship skills, ensuring your application stands out in the sales industry.

Stand out in your unique field with our professional cover letter examples. Designed for emerging roles and unique professions, these guides help you articulate your distinct skills and experiences, ensuring your application catches attention in any industry.

Generate a Tailored Cover Letter Example in Seconds with Teal

Frequently Asked Questions

Absolutely. Customizing your cover letter for each job application is crucial as it allows you to specifically address the company's needs and how your skills align with the role. This demonstrates your genuine interest in the position and enhances your chances of catching the employer's attention. Refer to our varied cover letter examples to understand how to tailor your message for different job applications effectively.

A well-crafted cover letter should include: An introduction : Mention the job you’re applying for and a brief personal introduction. Body paragraphs : Explain your qualifications, experiences, and why you’re a good fit for the role. A closing statement : Conclude with a call to action, such as requesting an interview. Each of our cover letter samples incorporates these elements, ensuring you reference a correctly structured example.

To create an impactful cover letter, follow these steps: 1. Research the company and role to tailor your letter. 2. Start with a strong introduction that captures attention. 3. In the body, detail your relevant experience and skills. 4. Conclude with a strong closing statement and call to action. 5. Proofread for any errors. Our cover letter examples follow this structure to help you build an effective letter for any job application.

Tailoring your cover letter involves connecting your experiences and skills directly with the job's requirements. Refer to the job description, using similar language and highlighting how your background makes you a perfect fit. This customization shows the employer that you’ve researched the company and understand the role's needs. Use our cover letter samples as a blueprint for how to align your letter with specific job criteria.

Your cover letter should typically be no longer than one page. Aim to concisely cover all relevant points within three to four paragraphs. This ensures your letter is impactful without being overwhelming. Following the length and format of our cover letter examples can guide you in creating a concise yet comprehensive letter tailored to your application.

A great cover letter is personalized, concise, and clear. It showcases your relevant experiences, aligns with the company’s goals, and addresses the specific needs of the job. It should complement your resume, highlight your unique value, and conclude with a proactive next step. Strive for a tone that’s professional yet approachable, reflecting your genuine interest in the role and company.

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Sample Cover Letter for a Job Application

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Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

• Career Blog

Best Sample Cover Letter for a Job Application in 2024

As an experienced copywriter and subject matter expert, I understand the importance of a cover letter when it comes to job applications. Many job seekers often underestimate the power of a well-written cover letter, as it can make or break their chances of landing their dream job.

Importance of a Cover Letter

A cover letter is a professional introduction to a potential employer. It’s a chance for applicants to make a great first impression and showcase their skills and qualifications. Essentially, it’s a way to market yourself to the employer and convince them why you’re the best fit for the job.

Without a cover letter, your resume may get lost in a sea of other applicants. A cover letter allows you to stand out and make a personal connection with the hiring manager. It shows that you’ve taken the time to research the company and the specific job you’re applying for, and that you’re truly interested in the position.

Understanding the Job Requirements

In order to write the best possible cover letter for a job application, it is crucial to understand the job requirements. This involves conducting thorough research on both the job and the company.

A. Researching the job and the company

Researching the job involves learning as much as possible about the position you are applying for. This can include understanding the key responsibilities, required experience or qualifications, and any specific skills needed. You should also look into the company’s history, current goals, and values in order to tailor your application to their needs.

B. Analyzing the job description

An important aspect of understanding the job requirements is analyzing the job description. This involves carefully reading the job posting to identify the specific qualifications and skills required for the job. Pay attention to language used in the job posting, such as “must have”, “preferred”, or “desired”, as this will give you an idea of what the employer is looking for.

C. Identifying required skills and qualifications

Once you have gathered information about the job and analyzed the job description, you can begin to identify the required skills and qualifications. Make a list of the key qualifications and skills mentioned in the job posting, and then match them to your own qualifications and skills. In your cover letter, be sure to highlight how your skills and experience meet or exceed the requirements listed in the job posting.

Understanding the job requirements is essential to crafting a standout cover letter. By researching the job and the company, analyzing the job description, and identifying required skills and qualifications, you can make sure that your cover letter speaks directly to the needs of the employer and increases your chances of getting hired.

Components of a Cover Letter

When it comes to applying for a job, crafting a cover letter is just as important as creating a well-written and polished resume. A cover letter serves as an opportunity to make a great first impression and showcase your skills and enthusiasm for the job. In this section, we’ll take a closer look at the different components of a cover letter.

The heading of a cover letter typically includes your contact information, the date, and the recipient’s contact information. This helps to ensure that your letter is easily identifiable and gets to the right person. Make sure to include your full name, address, phone number, and email address in the heading.

B. Salutation

The salutation of a cover letter is your opportunity to address the recipient in a professional and respectful manner. If possible, address the recipient by their name rather than using a generic greeting such as “To Whom It May Concern.” A proper salutation shows that you have taken the time to research and personalize the letter.

C. Introduction

The introduction of a cover letter should grab the reader’s attention and explain why you are writing the letter. This is your chance to explain your interest in the job and highlight your qualifications. Make sure to reference the job description and explain how your skills and experience align with the requirements.

The body of a cover letter should provide more detail about your qualifications and why you are a great fit for the job. Use specific examples to demonstrate your skills and experience, and explain how they can be applied to the position. Make sure to emphasize your enthusiasm for the job and the company, and explain why you are uniquely qualified for the position.

E. Conclusion

The conclusion of a cover letter should summarize your qualifications and express your interest in the job. This is your final opportunity to make a strong impression and urge the reader to consider you for the position. Thank the reader for their time and consideration, and express your excitement about the opportunity to speak with them further.

F. Signature

The signature of a cover letter should include a closing statement and your contact information. Make sure to sign the letter by hand if possible, as this adds a personal touch. Include your full name, phone number, and email address in your signature to make it easy for the reader to contact you.

A well-crafted cover letter consists of several key components, including a strong heading, a personalized salutation, a compelling introduction, a detailed body, a persuasive conclusion, and a professional signature. By including each of these elements, you can demonstrate your enthusiasm and qualifications for the job and increase your chances of landing an interview.

Tips for Writing an Effective Cover Letter

Crafting a successful cover letter can be challenging, but employing the following tips will put you ahead of your competitors:

A. Make it concise

Remember that you only have a few seconds to impress the hiring manager with your cover letter. Keep it brief and to the point, ideally one page or less.

B. Customize it for the job

Tailor your cover letter to the specific job you’re applying to. Research the company and the role to show that you’ve done your homework and understand their needs.

C. Showcase your qualifications

Highlight your relevant skills, qualifications, and experience that make you the ideal candidate for the job.

D. Maintain a professional tone

Your cover letter should be written in a professional, formal tone. Avoid using overly informal or casual language.

E. Use keywords

Use keywords from the job listing in your cover letter to show that you possess the necessary skills and experience.

F. Address potential red flags

If there are any potential issues that could be seen negatively by the employer, use your cover letter to address them proactively and positively.

Following these tips will ensure that your cover letter is effective and puts you in the best position possible to secure your dream job.

Sample Cover Letter Formatting

When it comes to formatting your cover letter, there are a few key elements to keep in mind. The font and spacing you choose can make a big difference in the readability and professionalism of your letter, while proper alignment and formatting of each section will ensure that your letter looks polished and put-together.

A. Font and Spacing

First and foremost, make sure that the font you choose is easy to read and professional. In general, a standard font such as Times New Roman, Arial, or Calibri in 11 or 12 point size is the best bet. Avoid using fancy or overly stylized fonts, as they can be difficult to read on a screen or in print.

In terms of spacing, single-spacing within paragraphs and double-spacing between paragraphs is generally the standard. This will make your letter easy to read and visually appealing.

B. Alignment

It’s important to make sure that your letter is properly aligned on the page, as this can impact its overall appearance. In general, it’s a good idea to align your text to the left-hand side of the page, as this is the most common alignment for professional documents.

However, if you have a specific reason for centering or right-aligning your content, make sure it is done consistently throughout the letter. Mixing up alignments can make your letter look sloppy and unprofessional.

C. Header and Footer Details

When it comes to header and footer details, it’s important to include all of the necessary information in a clear and concise way. This includes your name, phone number, email address, and LinkedIn profile URL.

Make sure that your header and footer are consistent throughout your document, and that they are formatted in a way that is visually appealing and easy to read.

D. Proper Formatting of Sections

Finally, it’s important to make sure that each section of your cover letter is properly formatted to highlight the most important information. This may include using bold or italic text to emphasize key points, or breaking up text into shorter paragraphs for easier readability.

Make sure that each section is clearly labeled, with clear breaks between sections. This will help to ensure that your letter is well-organized and easy to follow.

By paying attention to font and spacing, alignment, header and footer details, and proper formatting of sections, you can create a cover letter that is both easy to read and visually appealing. By taking the time to get these formatting details right, you’ll be well on your way to impressing potential employers and landing the job of your dreams!

Sample Cover Letter 1

A.  Step-by-step breakdown

• Header:  The contact information of the applicant and the recipient, including the date of writing.
• Salutation:  A respectful and professional greeting addressing the recipient by name.
• Opening Paragraph:  A brief introduction highlighting the position being applied for and expressing interest in the company/organization.
• Body Paragraphs:  One or two paragraphs detailing skills, experience, and strengths relevant to the position and the employer’s needs.
• Closing Paragraph:  A conclusion summarizing qualifications and expressing enthusiasm for the position, along with a call to action for the employer to respond to the application.
• Closing Salutation:  A respectful and professional farewell addressing the recipient by name, followed by the applicant’s signature.

B.  Explanation of the components

The cover letter is structured into clear and concise sections that follow a logical sequence. The header provides contact information and contextualizes the letter within a specific timeframe. The salutation is personalized, engaging, and professional. The opening paragraph sets the tone and focuses on the applicant’s interest in the position and the company/organization. The body paragraphs are organized around relevant skills and experience, demonstrating the applicant’s suitability for the position. The closing paragraph summarizes core qualifications, highlights enthusiasm, and includes a call to action. The closing salutation is also professional and personalized, closing the letter on a strong note.

C.  Analysis of its effectiveness

Sample Cover Letter 1 effectively communicates the applicant’s attributes and qualifications while maintaining a professional tone. The structure is clear and easy to follow, making it easy for prospective employers to read quickly and understand the applicant’s experience and suitability for the position. The cover letter speaks directly to the employer’s needs, highlighting the applicant’s experience in relation to the job description, and is personalized to the recipient, demonstrating a level of commitment and interest in the position.

Sample Cover Letter 1 is an effective cover letter that can be tailored to a variety of job applications. It demonstrates a professional approach and accurately communicates the applicant’s experience and qualifications, making it an excellent example for those seeking guidance on how to write a strong cover letter.

Sample Cover Letter 2

In this section, we will break down the components of Sample Cover Letter 2 and explain its effectiveness.

A. Step-by-step breakdown

• Header: Includes the applicant’s name, address, phone number, and email address.
• Date: The date the letter is being sent.
• Recipient’s Information: The name, title, company name, and address of the hiring manager or company.
• Salutation: A brief greeting to the hiring manager.
• Introduction: A brief introduction that includes the job the applicant is applying for and where they found the job posting.
• Body Paragraphs: Two to three paragraphs that highlight the applicant’s skills, experiences, and qualifications that make them the best candidate for the job.
• Closing: A brief paragraph that thanks the hiring manager for considering the application and expresses interest in further discussing the opportunity.
• Signature: The applicant’s name and signature.

B. Explanation of the components

The header provides the hiring manager with the applicant’s contact information. Including a date helps the recruiter understand the timeline the applicant is seeking employment. The recipient’s information provides the employer with details about who is receiving the letter. The salutation is a polite way to establish a connection with the hiring manager.

The introduction clearly states the position for which the applicant is applying, and the source from which they found the job posting. This demonstrates eagerness and organization on the part of the applicant. The body paragraphs serve as the core of the letter, highlighting the applicant’s skills and qualifications, which make them an excellent fit for the job. Finally, the closing reinforces the applicant’s enthusiasm for the job and thanks the hiring manager for considering the application.

The signature serves as a way to make the letter feel more personal and the applicant more invested in the role.

C. Analysis of its effectiveness

Sample Cover Letter 2 is effective because it follows a traditional structure, is highly professional, and clearly explains the applicant’s qualifications for the position. The letter is concise and to the point, making it easy to read and understand. The applicant’s introduction effectively demonstrates their excitement for the role, as well as attention to detail, while their body paragraphs showcase their relevant experience and qualifications.

Sample Cover Letter 2 provides a strong example of an effective job application letter. By always focusing on the specific hiring manager or company being applied to, highlighting relevant qualifications, being concise and straightforward, and thanking the hiring manager for their time, this letter is an excellent model for others to follow when applying for a job.

Sample Cover Letter 3

Contact Information: Begin by including your contact information, including your full name, phone number, and email address.

Address the Hiring Manager: Address the hiring manager by name, if possible. If you don’t know their name, use a generic greeting like “Dear Hiring Manager.”

Introduction: In the first paragraph, introduce yourself and state the position you are applying for. Mention how you learned about the job opening and briefly explain why you are interested in the company and the position.

Body Paragraph 1: In the next few paragraphs, explain why you are qualified for the position. Highlight your relevant experience, skills, and education. Use specific examples to demonstrate your abilities.

Body Paragraph 2: In this section, demonstrate your knowledge of the company and explain why you are a good fit. Discuss how your background and experience align with the company’s values and goals.

Closing Paragraph: In the final paragraph, express your enthusiasm for the job and thank the hiring manager for considering your application. Include a call to action, such as mentioning that you look forward to hearing back, and sign off with a closing statement.

Sign-Off: End with a professional closing statement, such as “Sincerely,” and include your full name and contact information.

This cover letter follows a basic structure, including standard components such as the introduction, body paragraphs, and closing statement.

The first paragraph establishes the tone and purpose of the cover letter. It provides a brief introduction, and the writer states the position they are applying for.

In the body paragraphs, the writer highlights their qualifications and skills, demonstrating their suitability for the job. They also show their enthusiasm and knowledge of the company, which can help to set them apart from other candidates.

The closing paragraph expresses gratitude and emphasizes the writer’s desire to hear back from the company.

The sign-off includes a professional statement, and the writer includes their contact information for easy follow-up.

This cover letter is effective in several ways. First, the writer has tailored it specifically to the job they’re applying for and the company they’re interested in. This focused approach can impress hiring managers by demonstrating the writer’s interest in the specific role and company.

The writer also shows their qualifications and skills through specific examples, which can make a strong impression on the hiring manager. By demonstrating their knowledge of the company and how their experience and skills align with its objectives, they show that they have taken the time to research the company and tailor their application accordingly.

Mistakes to Avoid

When writing your cover letter, there are several mistakes you should avoid to make a good impression on the hiring manager:

A.  Grammatical and spelling errors:  This is an obvious one, but it cannot be emphasized enough. Grammatical and spelling errors can make you appear careless and unprofessional, and may cause the hiring manager to discard your application right away. Always proofread your cover letter multiple times to ensure it is error-free.

B.  Using cliches and jargon:  Using too much jargon or cliches in your cover letter can make it confusing or uninteresting to the reader. Try to use clear, concise language that accurately describes your skills and experience.

C.  Writing a generic cover letter:  Sending the same cover letter to every job application is a surefire way to get rejected. Take the time to customize each cover letter to the specific company and job you are applying for. Doing so shows that you have done your research and are genuinely interested in the position.

D.  Discussing irrelevant information:  A long cover letter is not necessarily a good cover letter. Avoid rambling or discussing irrelevant information that does not pertain to the job at hand. Keep your cover letter concise and to the point, highlighting only the most important information.

Frequently Asked Questions

If you’re applying for a job, a cover letter may be the deciding factor in whether or not you get an interview. But many job seekers have questions about the effectiveness, structure, and content of their cover letters. In this section, we’ll address some of the most common questions.

A. Do I really need a cover letter?

While not every job posting requires a cover letter, it’s always a good idea to include one if possible. A well-written cover letter can help you stand out from other applicants and provide additional context about your qualifications and experience. Cover letters also give you the opportunity to express your enthusiasm for the position and the company, which can impress hiring managers.

B. How do I address my cover letter if I don’t know the hiring manager’s name?

Ideally, you should address your cover letter to a specific person, such as the hiring manager or recruiter. However, if you don’t have that information, there are several options. You can try researching the company’s website or LinkedIn page to see if you can find the name of the hiring manager or the head of the department you’re applying to. If that’s not possible, you can try addressing your letter to the company itself, such as “Dear [Company Name] Hiring Team” or “To Whom It May Concern.”

C. How long should my cover letter be?

A cover letter should be concise and to the point, typically no longer than one page. Keep in mind that hiring managers may be reviewing dozens or even hundreds of applications, so you want to make sure your letter is easy to read and focuses on your most relevant qualifications and experience.

D. What should I do if I don’t have any relevant work experience?

Even if you don’t have direct experience in the field or industry you’re applying to, you may still have transferable skills that can make you a strong candidate. In your cover letter, highlight any relevant experiences, such as internships, volunteer work, or extracurricular activities that demonstrate your skills and potential. You can also emphasize your passion for the industry and your willingness to learn and grow in the position.

Remember, your cover letter should complement your resume and showcase your unique qualifications and personality. By addressing these frequently asked questions and putting in the effort to craft a compelling cover letter, you can increase your chances of landing the job you want.

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Finding career success

Navigating the job application process requires careful attention to each stage and element. You can increase your chances of success by following best practices, conducting thorough research, preparing for interviews and effectively showcasing your qualifications.

Remember to follow up after interviews, handle reference checks with professionalism and carefully consider job offers in line with your career goals. Apply these insights and continue your journey towards career success.

By applying the insights gained from this comprehensive guide, you can enhance your job search strategies, present yourself effectively during interviews and make informed decisions about your career path.

For further guidance and resources, we invite you to explore additional insights at Entrepreneur , where you'll find a wealth of information to support your journey towards career success.