job description for legal secretary on resume

• • Effectively managed between 30-50 calls per day, swiftly capturing vital data and messages resulting in seamless communication within the firm.
• • Implemented an organized email system that improved communication by 35%
• • Prepared over 500 legal bills, ensuring strict compliance with corporate guidelines and reducing billing discrepancies by 80%
• • Successfully coordinated meeting schedules for 7 directors, ensuring seamless operations and maximizing productivity.
• • Increased efficiency in record keeping through digitization of over 2000+ legal documents.
• • Initiated a legal contract catalog, covering all agreements in shipping and commercial law, which improved contract accessibility by 60%.
• • Handled a diverse array of responsibilities in a fast-paced environment, meeting a 100% deadline compliance rate over two years.
• • Managed communication channels, responding to 100+ emails daily and ensuring prompt replies
• • Prepared 30+ commercial law cases weekly, contributing to a 90% successful case handling rate.
• • Received 'Paralegal of the Month' award thrice for exhibiting exceptional performance.

5 Legal Secretary Resume Examples & Guide for 2024

Your legal secretary resume must emphasize your proficiency in legal terminology and document management. It is essential to showcase your ability to maintain confidentiality and organize complex legal files effectively. Demonstrate your adeptness in communication by highlighting experience with client interactions and correspondence. Include your proficiency in calendaring court dates and deadlines to illustrate your meticulous attention to detail and reliability.

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Resume Guide

Tips for refining your legal secretary resume format, detailing your relevant experience on your legal secretary resume, highlighting essential hard and soft skills for your legal secretary resume, choosing the right certifications and education for your legal secretary resume, summary or objective: maximizing the impact of the top third of your resume, additional sections to elevate your legal secretary resume, key takeaways.

Legal Secretaries often struggle with effectively showcasing their extensive range of responsibilities and diverse skill sets on a resume due to space limitations. Our guide offers strategies for prioritizing and condensing information, demonstrating how to present these capabilities concisely and powerfully to potential employers.

Here's what you'll read within our professional resume guide:

• Legal secretary resumes that are tailored to the role are more likely to catch recruiters' attention.
• Most sought-out legal secretary skills that should make your resume.
• Styling the layout of your professional resume: take a page from legal secretary resume examples.
• How to write about your legal secretary achievements in various resume sections (e.g. summary, experience, and education).

Recommended reads:

• Administrative Secretary resume
• Executive Personal Assistant resume
• School Secretary resume
• Medical Office Assistant resume
• Front Office Assistant resume

The resume format sets the stage for your professional narrative. Ensure it:

• Adopts the reverse-chronological format , placing your most recent experiences at the forefront. This format is ideal for those with relevant and up-to-date experience.
• Features a clear headline, making it straightforward for recruiters to access your contact details, portfolio, or current role.
• Stays concise, ideally spanning no more than two pages, focusing on relevant experiences and skills.
• Maintains its layout by being saved as a PDF, ensuring compatibility with Applicant Tracking Systems (ATS).

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Make sure your resume is ATS compliant and catches the recruiters' attention by tailoring your experience to the specific job requirements. Quantify and highlight why you're the best candidate for the role on the first page of your resume.

Essential school secretary resume sections for a comprehensive overview:

• Header: Enables recruiters to swiftly access your contact details and peruse your latest work portfolio.
• Summary or Objective: Offers a snapshot of your career milestones and aspirations.
• Experience: Demonstrates alignment with job prerequisites and highlights your tangible contributions.
• Skills: Captures the full spectrum of your expertise, making you a compelling school secretary candidate.
• Education & Certifications: Bridges potential experience gaps and underscores your dedication to the field.

What recruiters want to see on your resume:

• Proficiency in legal terminology and understanding of the law: This includes knowledge of court procedures, legal documents, and various types of law such as corporate, criminal, etc.
• Experience with legal software and technologies: Recruiters often look for experience with software like legal research tools (e.g., Westlaw), case management systems, e-filing systems, and Microsoft Office Suite.
• Excellent written and verbal communication skills: A Legal Secretary needs to be able to draft and proofread legal documents and correspondences, interact with clients, attorneys, and other staff members professionally.
• Organizational skills and detail orientation: The ability to manage files, schedules, meeting arrangements, and keep track of important details is essential.
• Confidentiality and discretion: Handling sensitive legal information requires a high level of trust, so demonstrating a history of confidentiality is important.
• Types of Resumes

Showcase your credibility in the resume experience section. For an effective legal secretary resume:

• Highlight measurable achievements.
• Scan the job advert for keywords and integrate them throughout your experience section.
• Emphasize your technical proficiencies and how you've applied them in various roles.
• Keep it simple: mention your responsibility, relevant skills, and the outcomes.
• Use this section to convey your unique value, soft skills, feedback received, and the type of company culture you thrive in.

Top professionals ensure their experience section offers a captivating look at their expertise. Check out our sample legal secretary resumes for guidance.

• Provided comprehensive administrative support to a team of 5 attorneys, managing calendars, scheduling meetings, and organizing travel arrangements.
• Drafted and proofread legal documents, including contracts, briefs, and pleadings, ensuring accuracy and adherence to established formatting guidelines.
• Maintained electronic and physical filing systems, improving accessibility and facilitating efficient retrieval of documents, resulting in time savings for the legal team.
• Managed client intake process, conducting initial screenings, gathering necessary information, and preparing relevant documentation for attorney review.
• Assisted with trial preparation by organizing exhibits, coordinating witness schedules, and compiling necessary case materials.
• Managed the reception area, greeting clients, answering calls, and directing inquiries to appropriate legal staff members, ensuring a professional and welcoming environment.
• Prepared and filed legal documents with courts and other governmental agencies, following specified procedures and meeting deadlines.
• Conducted legal research using online databases, gathering relevant case law, statutes, and regulations to support attorneys' arguments and strategies.
• Coordinated and scheduled depositions, mediations, and court appearances, liaising with opposing counsels, court personnel, and witnesses.
• Assisted in the preparation of trial exhibits and trial binders, ensuring all necessary materials were organized and readily available during proceedings.
• Managed multiple complex calendars for partners, scheduling appointments, meetings, and court appearances, while proactively adjusting for conflicting priorities.
• Collaborated with attorneys to draft and edit legal correspondence, memoranda, and contracts, adhering to established firm templates and guidelines.
• Researched and compiled relevant case law, statutes, and regulations, preparing comprehensive summaries and analysis for use in legal briefs and motions.
• Maintained confidential client files, ensuring accurate and up-to-date documentation, resulting in streamlined retrieval and improved data integrity.
• Assisted in the preparation of real estate transactions, including reviewing title documents, coordinating with title companies, and facilitating closings.
• Provide administrative support to a team of 8 attorneys, managing their schedules, coordinating travel arrangements, and organizing internal and external meetings.
• Prepare and proofread various legal documents, such as contracts, agreements, and affidavits, ensuring accuracy and adherence to formatting guidelines.
• Maintain electronic databases and physical filing systems, implementing efficient organization methods and improving accessibility to critical case materials.
• Assist in legal research by analyzing complex legal issues, identifying relevant precedents, and summarizing findings for attorney review and decision-making.
• Coordinate discovery processes, including document collection, review, and production, resulting in timely and accurate responses to opposing counsel's requests.
• Managed the billing process, generating accurate and timely invoices for clients, tracking payments, and reconciling any discrepancies.
• Coordinated with external vendors, such as court reporters and translators, to schedule services needed for legal proceedings, ensuring seamless operations.
• Assisted in trial preparation by organizing and maintaining case exhibits, witness lists, and deposition transcripts, facilitating efficient retrieval during hearings.
• Reviewed and revised legal documents, including contracts and agreements, to ensure compliance with internal policies, industry regulations, and client requirements.
• Supported attorneys in drafting and filing various motions and pleadings, utilizing electronic filing systems and adhering to court-specific rules and procedures.
• Managed the firm's document management system, implementing effective organization strategies and training staff members on proper usage.
• Prepared and filed legal documents with state and federal courts, ensuring compliance with specific jurisdictional requirements and meeting designated deadlines.
• Collaborated with attorneys to conduct thorough legal research, analyzing complex issues and providing concise summaries and recommendations for cases.
• Assisted in the development and maintenance of the firm's knowledge management resources, including precedent databases and legal research tools.
• Coordinated attorney calendars and schedules, arranging client meetings, court appearances, and other professional commitments, optimizing time management.
• Provide high-level administrative support to the managing partner, including managing their calendar, organizing meetings, and coordinating travel arrangements.
• Draft and proofread legal documents, such as contracts, agreements, and correspondence, ensuring accuracy, consistency, and adherence to established standards.
• Manage the firm's client database, updating contact information, tracking case status changes, and generating reports for analysis and decision-making.
• Support attorneys in trial preparation by organizing exhibits, summarizing depositions, and assisting with the development of trial strategies.
• Respond to client inquiries, providing timely and accurate information, and liaise with external parties, such as opposing counsel and court personnel.
• Managed the front desk, handling incoming calls, greeting visitors, and directing inquiries to appropriate legal staff, ensuring efficient communication flow.
• Assisted attorneys in the preparation of legal documents, conducting thorough proofreading, and verifying accuracy of citations, references, and formatting.
• Maintained records of court appearances, deadlines, and filing requirements, ensuring compliance with procedural rules and avoiding missed submissions.
• Supported attorneys during trial proceedings, organizing exhibits, preparing witness binders, and coordinating with court personnel for logistics.
• Drafted routine correspondence and handled administrative tasks, such as filing, copying, and document scanning, contributing to office efficiency.
• Provided administrative support to a team of 10 attorneys, managing their calendars, scheduling appointments, and coordinating internal and external meetings.
• Reviewed and edited legal documents for accuracy, clarity, and adherence to established standards, ensuring polished deliverables for clients and courts.
• Researched and compiled relevant case law, statutes, and regulations, assisting attorneys in preparing persuasive arguments and drafting legal briefs.
• Collaborated with paralegals to gather necessary documentation and evidence for discovery requests, facilitating efficient case progress and compliance.
• Assisted in trial preparation by organizing trial exhibits, coordinating witness schedules, and preparing deposition summaries for attorney use.
• Manage the firm's document management system, implementing efficient workflows and ensuring the proper organization and retrieval of critical case materials.
• Prepare and file various legal documents, such as motions, petitions, and agreements, utilizing electronic filing systems and adhering to court-specific requirements.
• Conduct legal research on a wide range of issues, analyzing statutes, regulations, and case precedents to provide comprehensive support to attorneys.
• Coordinate and schedule depositions, hearings, and client meetings, liaising with opposing counsel, court personnel, and expert witnesses as required.
• Assist in the drafting and editing of appellate briefs and other substantive legal documents, maintaining consistency and adherence to applicable rules.

Quantifying impact on your resume

• Include the number of legal cases you have handled or assisted on, to show your experience and ability to manage multiple tasks.
• List the specific number of attorneys you've worked for, indicating your adaptability to different working styles and demands.
• Present the accurate count of legal documents like contracts, pleadings, or briefs you've drafted or reviewed, reflecting your proficiency in legal paperwork.
• Specify the percentage efficiency increased due to your implemented strategies or systems, displaying your capability in process improvement.
• Mention the volume of correspondence you managed on a daily basis or in a set time frame, demonstrating your organizational skills.
• Detail how many clients you've interacted with or supported, providing a metric for your interpersonal and communication skills.
• Quantify any reductions in expenses or time taken achieved through your efforts, showcasing your efficiency and cost-effectiveness.
• State the number of software programs or tools you are proficient in, indicating your technological adeptness in a digitized work environment.

Writing your legal secretary experience section without any real-world experience

Professionals, lacking experience, here's how to kick-start your legal secretary career:

• Substitute experience with relevant knowledge and skills, vital for the legal secretary role
• Highlight any relevant certifications and education - to showcase that you have the relevant technical training for the job
• Definitely include a professional portfolio of your work so far that could include university projects or ones you've done in your free time
• Have a big focus on your transferable skills to answer what further value you'd bring about as a candidate for the legal secretary job
• Include an objective to highlight how you see your professional growth, as part of the company
• Resume Buzzwords
• Resume Action Verbs

Highlight what sets your experience apart. Incorporate metrics, feedback, and the tangible value you've added to organizations. This specificity ensures your resume remains pertinent and memorable.

Your skill set is a cornerstone of your legal secretary resume.

Recruiters keenly evaluate:

• Your hard skills , gauging your proficiency with specific tools and technologies.
• Your soft skills , assessing your interpersonal abilities and adaptability.

A well-rounded candidate showcases a harmonious blend of both hard and soft skills, especially in a dedicated skills section.

When crafting your legal secretary skills section:

• List up to six skills that resonate with the job requirements and highlight your expertise.
• Feature a soft skill that encapsulates your professional persona, drawing from past feedback or personal reflections.
• Consider organizing your skills into distinct categories, such as "Technical Skills" or "Soft Skills."
• If you possess pivotal industry certifications, spotlight them within this section.

Crafting a comprehensive skills section can be daunting. To assist, we've curated lists of both hard and soft skills to streamline your resume-building process.

Top skills for your legal secretary resume

Legal terminology knowledge

Document management

Legal research

Case management software proficiency

Transcription skills

Microsoft Office proficiency

Scheduling and calendar management

Preparation of legal documents

Filing and record keeping

Knowledge of court procedures

Communication skills

Attention to detail

Discretion and confidentiality

Organization skills

Time management

Problem-solving skills

Adaptability

Customer service

Stress management

Consider dedicating a separate skills section on your legal secretary resume to showcase your technical proficiencies, especially if you want to highlight specific software expertise.

Your education section can highlight skills and experiences perfect for the job.

• List college or university degrees with the school name and dates.
• If you're still studying, mention your expected graduation date.
• Think twice before adding unrelated degrees. Space on your resume is precious.
• Discuss educational achievements if they boost your job relevance.

There are many certifications out there. Which ones should you include?

• List your main degree in a separate section with the school name and dates.
• Only add certifications that highlight your skills and experience.
• Place unique or recent certifications near the top.
• Add a brief description to certifications if it helps show your skills.

Remember, it's not about quantity but relevance.

Best certifications to list on your resume

• American Institute for Paralegal Studies : AIPS Certified Legal Secretary Specialist (CLSS)
• Law School Admission Council : Legal Research Certification
• Center for Legal Studies : Advanced Paralegal Certificate

The reputation of the institution or organization granting your certification or degree can bolster your credibility. Prioritize recognized and respected credentials.

• Major Minor on Resume
• Incomplete Degree on Resume

The top third of your legal secretary resume is crucial. It's often the first thing recruiters see and can set the tone for the rest of your application.

Whether you choose a resume summary or a resume objective , make it count. The former is great for showcasing career highlights, while the latter balances your achievements with your future aspirations.

Both should be tailored to the role, as there's no universal approach to crafting the perfect legal secretary summary or objective. Use the examples below as a starting point.

Resume summary and objective examples for a legal secretary resume

• Detail-oriented legal secretary with 7 years of experience in fast-paced law firms. Specializing in litigation support with proficiency in legal research and document drafting. Known for ensuring seamless operations in high-stakes legal environments. Recognized for superior client service, managing complex calendars, and maintaining strict confidentiality.
• Dedicated legal professional with a decade of experience in corporate law settings. Expertise in handling administrative and paralegal duties, including document preparation and court filings. Reduced paperwork backlog by 40% through developing an effective filing system. Excellent interpersonal communication and negotiation skills.
• Accomplished project manager, ready to leverage 5 years of experience towards a career as a legal secretary. Proficient in Microsoft Office Suite, conflict resolution, and team leadership. Adept at juggling multiple tasks and meeting tight deadlines. Proven track record of improving efficiency in fast-paced environments.
• Seasoned teacher transitioning to the legal field as a secretary. Brings transferable skills such as exceptional organization, meticulous attention to detail, and excellent written and oral communication. Familiarity with office software and ability to learn new technologies quickly. Passionate about facilitating efficient operations in a challenging legal environment.
• Recent graduate with a Bachelor's degree in Legal Studies seeking an entry-level position as a legal secretary. Eager to apply academic knowledge in practical settings, while advancing skills in legal documentation and procedures. Ambition to contribute positively to a dynamic legal team.
• Motivated individual aiming to step into the legal world as a secretary. Armed with strong computer skills, excellent organizational abilities, and unparalleled commitment. Keen to utilize educational background in criminal justice to provide comprehensive administrative support in a law firm setting.

To further differentiate your legal secretary application, consider adding sections like:

• Publications
• Hobbies (only if they align with the job or showcase relevant skills).

These sections can further demonstrate your technical acumen and interpersonal skills.

• Pay special attention to the tiny details that make up your legal secretary resume formatting: the more tailored your application to the role is, the better your chances at success would be;
• Select the sections you include (summary or objective, etc.) and formatting (reverse-chronological, hybrid, etc.) based on your experience level;
• Select experience items and, consequently, achievements that showcase you in the best light and are relevant to the job;
• Your profile will be assessed both based on your technical capabilities and personality skills - curate those through your resume;
• Certifications and education showcase your dedication to the particular industry.

Looking to build your own Legal Secretary resume?

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Legal Secretary resume examples for 2024

A legal secretary resume should highlight a range of skills, including litigation, legal correspondence, dictation, and scheduling appointments. It's also important to show proficiency in word processing and transcription, as well as the ability to handle subpoenas and manage calendars. According to Allison White , an Associate Professor at Ohio University, "Knowledge of spreadsheets software such as MS Excel is a commonly sought-after skill." Additionally, she emphasizes the importance of soft skills, such as communication, problem-solving, and interpersonal skills, as well as the ability to handle confidential information with discretion.

Legal Secretary resume example

How to format your legal secretary resume:.

• Use the job title 'Legal Secretary' on your resume to match your application. For example, 'Provided administrative and secretarial support for a labor and employment law partner' becomes 'Legal Secretary supporting a partner in labor and employment law'.
• Highlight achievements in your work experience section, such as 'Created continuance motions, deposition notices and subpoenas, compiled exhibits and updated correspondence in preparation for hearings and depositions'. This can be rephrased as 'Prepared legal documents for hearings and depositions, including continuance motions, deposition notices, and subpoenas'.
• Recruiters recommend fitting your resume on one page. To do this, focus on your most relevant and impressive achievements, such as 'Filed legal documentation with Family, Civil and Federal Courts within California State and Federal guidelines' can be shortened to 'Filed legal documents with state and federal courts'.

Choose from 10+ customizable legal secretary resume templates

Choose from a variety of easy-to-use legal secretary resume templates and get expert advice from Zippia’s AI resume writer along the way. Using pre-approved templates, you can rest assured that the structure and format of your legal secretary resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Legal Secretary resume format and sections

1. add contact information to your legal secretary resume.

Legal Secretary Resume Contact Information Example # 1

Dhruv Johnson

[email protected] | 333-111-2222 | www.linkedin.com/in/dhruv-johnson

2. Add relevant education to your legal secretary resume

Your resume's education section should include:

• The name of your school
• The date you graduated ( Month, Year or Year are both appropriate)
• The name of your degree

If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

• Academic awards (Dean's List, Latin honors, etc. )
• GPA (if you're a recent graduate and your GPA was 3.5+)
• Extra certifications
• Academic projects (thesis, dissertation, etc. )

Other tips to consider when writing your education section include:

• If you're a recent graduate, you might opt to place your education section above your experience section
• The more work experience you get, the shorter your education section should be
• List your education in reverse chronological order, with your most recent and high-ranking degrees first
• If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Check More About Legal Secretary Education

Legal Secretary Resume Relevant Education Example # 1

Bachelor's Degree In Management 2013 - 2016

Southern Illinois University Carbondale Carbondale, IL

Legal Secretary Resume Relevant Education Example # 2

High School Diploma 2014 - 2016

3. Next, create a legal secretary skills section on your resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

• Include 6-12 skills, in bullet point form
• List mostly hard skills ; soft skills are hard to test
• Emphasize the skills that are most important for the job

Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example of skills to include on an legal secretary resume

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Subpoenas are formal and legal documents issued mostly by a court or some other government agency that demands the presence of the person the document is addressed to, to show up at court. Subpoenas are issued to individuals whom the court wants to appear either as a witness in a particular case in order to testify or to provide any evidence such as an object or a document.

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Top Skills for a Legal Secretary

• Litigation , 12.4%
• Legal Correspondence , 11.2%
• Dictation , 6.2%
• Law Firm , 5.9%
• Other Skills , 64.3%

4. List your legal secretary experience

The most important part of any resume for a legal secretary is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of legal secretaries" and "Managed a team of 6 legal secretaries over a 9-month project. "

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

• Sorted and classified content in terms of alphabetical or chronological order Assembled material that needed to be filed
• Ensured the proper documentation before releasing patient radiology images to the patients, and medical institutes.
• Managed company patent files Maintained attorney correspondence docket using MS Word application Reviewed and routed patent communication
• Worked as back up for managing the Telecommunication/Paging System.
• Typed subpoenas, pleadings and correspondence Kept files updated and docketed

5. Highlight legal secretary certifications on your resume

Specific legal secretary certifications can be a powerful tool to show employers you've developed the appropriate skills.

If you have any of these certifications, make sure to put them on your legal secretary resume:

• Professional Legal Secretary (PLS)
• Certified Paralegal/Certified Legal Assistant (CP/CLA)
• Word 2010 Certification
• Specialist Certificate: Legal (SC:L)
• Certified Medical Administrative Assistant (CMAA)
• Certified Billing and Coding Specialist (CBCS)
• Certified Legal Secretary Specialist: Executive Legal Secretary
• Certified Medical Office Manager (CMOM)
• Nationally Certified Medical Office Assistant (NCMOA)
• Certified Clinical Medical Assistant (NHA)

6. Finally, add an legal secretary resume summary or objective statement

A resume summary statement consists of 1-3 sentences at the top of your legal secretary resume that quickly summarizes who you are and what you have to offer. The summary statement should include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to emphasize skills and experiences that feature in the job description.

Common legal secretary resume skills

• Legal Correspondence
• Travel Arrangements
• Scheduling Appointments
• Transcription
• Word Processing
• Real Estate Closings
• Telephone Calls
• Administrative Tasks
• Expense Reports
• Court Dates
• Secretarial Support
• Legal Research
• Civil Litigation
• Management System
• Bank Deposits
• Office Equipment
• Insurance Defense
• Federal Courts
• Interrogatories
• Client Billing
• Court Filings
• Conference Calls
• Trial Preparation
• Estate Planning
• Routine Correspondence
• Court Appearances
• Legal Pleadings
• Attorney Calendar
• Client Appointments
• Court Hearings
• Court Officials
• Commercial Litigation
• Employment Law
• Medical Malpractice
• Arbitration
• Court Reporters
• Multi-Line Phone System
• Client Interviews
• Legal Forms

Legal Secretary Jobs

Links to help optimize your legal secretary resume.

• How To Write A Resume
• List Of Skills For Your Resume
• How To Write A Resume Summary Statement
• Action Words For Your Resume
• How To List References On Your Resume

Legal Secretary resume FAQs

What are the duties of a legal secretary, what should a legal secretary put on a resume, what skills do employers look for in legal secretaries, search for legal secretary jobs.

Updated April 25, 2024

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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Legal Secretary

Job description, salary, resume, and interview questions, table of contents, what does a legal secretary do.

A Legal Secretary is essential in supporting the day-to-day operations of a law office or legal department. This role includes tasks such as scheduling appointments, managing correspondence, preparing legal documents, and maintaining files. They are responsible for facilitating communication between attorneys, clients, and courts, as well as organizing and coordinating legal procedures. Skills in legal terminology, document preparation, and office software are crucial.

To succeed as a Legal Secretary, one should possess strong organizational skills, attention to detail, and proficiency in office software and legal applications. They are expected to collaborate with legal staff, contribute to efficient office management, and support legal professionals in various administrative tasks. Their role is key in ensuring the smooth operation of legal processes and maintaining organized legal records.

NATIONAL AVERAGE LEGAL SECRETARY SALARY

Legal Secretary salaries vary based on factors such as education, experience, legal specialty, location, firm size, and market conditions.

LEGAL SECRETARY JOB DESCRIPTIONS

A clear job description is important when hiring a Legal Secretary. Whether for a growing law firm or an established corporate legal department, these examples can help define the requirements and expectations for your next Legal Secretary.

On Call Counsel is seeking a detail-oriented Corporate Legal Secretary to provide comprehensive administrative support to our corporate legal team. The candidate will play a key role in managing legal documentation and assisting in corporate legal proceedings.

Responsibilities:

• Prepare and manage legal documents related to corporate law, such as contracts, agreements, and corporate filings.
• Schedule and coordinate meetings, appointments, and travel arrangements for attorneys.
• Maintain corporate minute books and handle filing of annual reports.
• Assist in the preparation for board meetings and corporate transactions.
• Manage correspondence and communication with clients and other legal professionals. Qualifications:
• Associate’s degree or equivalent legal secretarial training.
• 3+ years of experience as a legal secretary, preferably in corporate law.
• Proficient in legal document formatting and corporate terminology.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.

On Call Counsel requires a skilled Litigation Legal Secretary to provide support to our litigation team. The successful candidate will assist in the preparation and management of litigation processes, including trials and appeals.

• Draft, format, and file legal documents such as pleadings, briefs, and subpoenas.
• Manage case files and maintain an organized filing system.
• Coordinate scheduling of depositions, hearings, and trials.
• Assist in gathering and organizing evidence and documentation.
• Communicate with clients, witnesses, and court personnel. Qualifications:
• Associate’s degree or legal secretarial certification.
• Minimum of 3 years’ experience in a litigation secretary role.
• Familiarity with court procedures and legal terminology.
• Strong typing and computer skills, including proficiency in MS Office and legal software.
• Ability to work under pressure and meet tight deadlines.

On Call Counsel is looking for an experienced Real Estate Legal Secretary to support our real estate legal team. The ideal candidate will handle administrative tasks related to real estate transactions and legal proceedings.

• Prepare and manage legal documents related to real estate transactions, such as deeds, leases, and closing documents.
• Coordinate and schedule real estate closings.
• Liaise with clients, real estate agents, and other parties involved in transactions.
• Maintain and organize real estate files and records.
• Assist with real estate litigation tasks as needed. Qualifications:
• Associate’s degree or professional certification in legal secretarial studies.
• 3+ years of experience as a legal secretary, with a focus on real estate.
• Knowledge of real estate terminology and transaction processes.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.

On Call Counsel seeks a compassionate and organized Family Law Legal Secretary to provide administrative support to our family law attorneys. The candidate will assist in managing cases related to divorce, custody, and other family law matters.

• Prepare and manage legal documents related to family law, such as petitions, orders, and agreements.
• Schedule appointments, court dates, and mediations.
• Organize and maintain case files and documentation.
• Assist in communication with clients, providing empathetic and efficient service.
• Handle routine administrative duties, including answering phones and managing correspondence.

Qualifications:

• 2+ years of experience in a legal secretary role, preferably in family law.
• Understanding of family law procedures and terminology.
• Strong empathy and discretion in handling sensitive personal matters.
• Excellent organizational and communication skills.

Tap into On Call Counsel's network of prescreened and vetted professionals.

Candidate certifications to look for.

Continual skill and knowledge development is important for Legal Secretaries. While not all roles require certifications, they can be part of professional growth. Valuable certifications for a Legal Secretary include:

Certifies basic legal knowledge and skills, ideal for entry-level legal secretaries.

Specializes in specific areas of law, enhancing a legal secretary’s expertise.

Recognizes a higher level of proficiency in legal secretarial skills.

Validates proficiency in Microsoft Office, essential for legal secretaries handling documentation.

PARALEGAL RESUME EXAMPLES

Download our expertly crafted Paralegal resume examples to showcase your skills and experiences in the legal sector.

HOW TO HIRE A LEGAL SECRETARY

Hiring a Legal Secretary involves several considerations. Here are tips for employers:

Define the Role Clearly : Detail responsibilities and expectations in the job description, including document preparation, scheduling, and administrative tasks.

Assess Legal Administrative Knowledge : Look for candidates with an understanding of legal procedures and experience in relevant legal areas.

Evaluate Organizational Skills: Test for strong organizational abilities vital for managing legal documents and office workflows.

Check for Relevant Qualifications : Consider certifications as indicators of dedication and expertise in the legal administrative field.

Assess Communication Skills : Ensure the candidate can effectively communicate with legal teams, clients, and court officials.

Consider Cultural Fit : The candidate should align with your firm’s values and work environment.

Verify Past Performance : Check references for reliability, accuracy in administrative tasks, and ability to work collaboratively.

See why On Call Counsel

is the leader in legal staffing solutions.

Sample Interview Questions

• How do you manage and organize legal documents and schedules?
• Can you describe your experience with legal document preparation?
• How do you handle confidential legal information and client privacy?
• Describe your experience with legal software and case management systems.
• How do you prioritize tasks in a fast-paced legal environment?
• Tell us about a time you contributed to the efficiency of a legal team.
• How do you handle tight deadlines and multiple tasks simultaneously?
• What strategies do you use to maintain effective communication with legal teams and clients?
• Can you discuss your experience with any specific area of law or legal procedures?
• Explain how you adapt to changes in legal requirements or office procedures.

THREE EASY WAYS TO COMPLETE YOUR LEGAL TEAM

On Call Counsel can assist you in finding the right Legal Assistant for your team. Here are three ways to complete your legal team:

• Use On Call Counsel, a specialized legal staffing agency.
• Post your job on leading legal job boards.
• Leverage your professional network in the legal sector. On Call Counsel offers a network of pre-screened and qualified legal professionals, saving time and ensuring you find the right fit for your team.

NEED HELP HIRING A PARALEGAL?

Discover how On Call Counsel can elevate your hiring process with tailored staffing solutions. Contact us today to experience a partnership that transforms your recruitment strategy and connects you with top-tier talent.

Interested in speaking with a recruiter?

Drop us a line and keep in touch.

P: 212-490-7400

E: [email protected]

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• Legal Secretary Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Legal Secretary Resumes:

• Draft and prepare legal documents, such as contracts, pleadings, motions, and briefs
• File documents with the court or other legal entities
• Organize and maintain legal files
• Schedule appointments and meetings
• Answer and direct incoming calls
• Prepare correspondence and other documents
• Research and compile information
• Maintain calendars and dockets
• Assist attorneys with trial preparation
• Prepare expense reports
• Monitor deadlines and ensure timely completion of tasks
• Assist with billing and invoicing

Speed up your resume creation process with the AI-Powered Resume Builder . Generate tailored achievements in seconds for every role you apply to.

Legal Secretary Resume Example:

• Drafted and prepared complex legal documents, including contracts and briefs, resulting in a 95% accuracy rate and timely submission to the court.
• Implemented an efficient file management system, reducing retrieval time by 30% and improving overall organization and accessibility of legal documents.
• Assisted attorneys with trial preparation by conducting thorough research, compiling evidence, and organizing exhibits, contributing to a 90% success rate in case outcomes.
• Managed the scheduling of appointments and meetings for a team of attorneys, ensuring optimal time management and coordination, resulting in a 95% on-time attendance rate.
• Prepared and submitted accurate expense reports for attorneys, tracking and reconciling expenses, resulting in a 20% reduction in billing errors and improved financial transparency.
• Monitored and tracked deadlines for legal filings, ensuring timely completion and avoiding penalties, resulting in a 100% compliance rate with court deadlines.
• Conducted extensive legal research and compiled information for case preparation, providing attorneys with comprehensive and up-to-date information, contributing to a 90% success rate in case outcomes.
• Assisted in the preparation of correspondence and legal documents, maintaining a high level of accuracy and attention to detail, resulting in a 95% error-free document submission rate.
• Supported billing and invoicing processes by accurately tracking billable hours and expenses, resulting in a 98% client satisfaction rate and timely payment of invoices.
• Proficiency in drafting and preparing complex legal documents
• Efficient file management skills
• Expertise in legal research and trial preparation
• Excellent organizational skills
• Proficiency in scheduling and time management
• Expertise in preparing and submitting expense reports
• Ability to monitor and track legal filing deadlines
• Comprehensive knowledge of legal terminology and court procedures
• High level of accuracy and attention to detail
• Proficiency in billing and invoicing processes
• Excellent written and verbal communication skills
• Ability to work under pressure and meet deadlines
• Proficiency in using legal software and technology
• Strong interpersonal skills
• Ability to maintain confidentiality
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Knowledge of electronic document management systems
• Ability to multitask and prioritize tasks
• Strong problem-solving skills
• Excellent customer service skills.

Top Skills & Keywords for Legal Secretary Resumes:

Hard skills.

• Legal research and analysis
• Drafting legal documents
• Case management
• Court filing and e-filing
• Calendar management
• Transcription and dictation
• Document management and organization
• Client communication and correspondence
• Billing and timekeeping
• Legal software proficiency (e.g., MS Office, legal case management software)
• Proofreading and editing
• Knowledge of legal terminology and procedures

Soft Skills

• Attention to detail
• Organizational skills
• Time management
• Written and verbal communication
• Research and analytical skills
• Multitasking
• Professionalism
• Confidentiality
• Problem-solving
• Adaptability
• Client service

Resume Action Verbs for Legal Secretarys:

• Coordinated
• Communicated
• Transcribed
• Corresponded

Generate Your Resume Summary

Resume FAQs for Legal Secretarys:

How long should i make my legal secretary resume, what is the best way to format a legal secretary resume, which keywords are important to highlight in a legal secretary resume, how should i write my resume if i have no experience as a legal secretary, compare your legal secretary resume to a job description:.

• Identify opportunities to further tailor your resume to the Legal Secretary job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Complete the steps below to generate your free resume analysis.

Related Resumes for Legal Secretarys:

Executive secretary, department secretary, legal receptionist, office secretary, secretary assistant, senior administrative assistant, personal assistant, executive administrative assistant.

Legal Secretary Job Description [Updated for 2024]

In the world of law, the role of legal secretaries is increasingly critical.

As legal complexities multiply, the demand for skilled individuals who can navigate, enhance, and protect our legal infrastructure grows.

But let’s delve deeper: What’s truly expected from a legal secretary?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager delineating the ideal candidate,
• Or simply intrigued by the inner workings of legal secretarial work,

You’re in the right place.

Today, we present a customizable legal secretary job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Legal Secretary Duties and Responsibilities

Legal Secretaries work in law offices and courts, providing a critical support role to attorneys and other legal professionals.

Their duties combine administrative work with legal knowledge to help attorneys in their day-to-day tasks and prepare legal documents.

Here are the typical duties and responsibilities of a Legal Secretary:

• Prepare and format legal and court documents, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements
• Maintain and manage lawyers’ schedules and calendars including scheduling appointments, court dates, and meetings
• Assist in research and fact-checking for legal cases
• File legal and court documents with the appropriate entities
• Communicate with clients, court staff, other attorneys, and individuals involved in cases
• Transcribe dictation, prepare correspondence, and draft legal documents
• Organize and maintain files and records to ensure everything is updated and easily accessible
• Handle incoming and outgoing mail
• Operate office equipment such as photocopiers, fax machines, phone systems, and computers

Legal Secretary Job Description Template

We are seeking a dedicated Legal Secretary to support our legal team with administrative duties.

The Legal Secretary will be responsible for drafting legal documents, maintaining organized files, and scheduling appointments.

The ideal candidate should have a good understanding of legal procedures, excellent written and verbal communication skills, and the ability to work in a fast-paced environment.

Ultimately, a successful Legal Secretary should ensure the efficient and smooth day-to-day operation of our legal office.

Responsibilities

• Prepare and draft legal documents such as wills, contracts, and appeals.
• Manage case files and document information, ensuring they are kept organized and up-to-date.
• Coordinate and schedule appointments, court dates, and meetings.
• Communicate with clients and other legal professionals in a professional manner.
• Maintain and update the firm’s legal library and other legal literature.
• Conduct legal research and assist with the preparation of legal arguments and motions.
• Handle incoming and outgoing mail and calls.
• Perform general office duties such as photocopying, faxing, and filing.

Qualifications

• Proven work experience as a Legal Secretary or a similar role.
• Good understanding of legal terminologies, court procedures, and legal documents.
• Proficiency in MS Office and ability to work with legal technology (court-filing computer systems, transcription software, dictaphone etc).
• Outstanding time-management and typing skills.
• Excellent written and verbal communication skills.
• Ability to multitask and being comfortable dealing with a diverse pool of people.
• Paralegal certification or a degree in law or relevant field may be a plus.
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Continuing education opportunities

Additional Information

• Job Title: Legal Secretary
• Work Environment: Traditional office setting, with occasional visits to courtrooms or other law offices. Some after-hours work may be required.
• Reporting Structure: Reports to the Lead Attorney or Legal Office Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

What Does a Legal Secretary Do?

Legal Secretaries typically work in law firms, legal departments of large corporations, or courts and governmental legal departments.

They assist lawyers and paralegals by performing secretarial and administrative duties.

They prepare legal documents such as summonses, complaints, motions, and subpoenas.

They also manage, organize, and maintain documents in paper and electronic filing systems.

In addition to typical clerical tasks such as typing, dictation, answering phones, and managing schedules, they may also be responsible for researching legal precedents, conducting legal research, and preparing reports to help lawyers prepare for trials.

Legal Secretaries often interact with clients, witnesses, and other legal professionals, so they need to have excellent interpersonal and communication skills.

They may also need to coordinate the logistics of court appearances, depositions, and meetings.

Their role is vital in ensuring the smooth operation of legal offices and courts.

They are the backbone of the legal profession, providing crucial support to attorneys and enhancing the efficiency of the legal process.

Legal Secretary Qualifications and Skills

A competent legal secretary should possess a set of professional skills and qualifications, such as:

• Excellent knowledge of legal terminology, court procedures, and legal documents to assist lawyers in their tasks.
• Strong written and verbal communication skills to effectively interact with lawyers, clients, and court personnel.
• Good organizational skills to manage and keep track of numerous legal documents, maintain client files, and handle scheduling responsibilities.
• Proficiency in legal research skills to assist lawyers in preparing for cases, understanding legal precedents, and staying updated on legal regulations.
• Demonstrated ability to draft legal documents, such as contracts, affidavits, and pleadings with a high degree of accuracy.
• Excellent attention to detail to ensure all legal documents and correspondences are free from errors.
• Proficiency in using legal office software, databases, and online research platforms to manage documents and conduct research effectively.
• Ability to multitask and work under pressure, especially when dealing with multiple cases and strict deadlines.
• Interpersonal skills to build and maintain professional relationships with clients, legal professionals, and court officials.

Legal Secretary Experience Requirements

Legal secretaries typically need 1 to 2 years of experience, often gained through administrative roles in legal firms, or through internships or part-time roles in legal departments of various organizations.

These professionals can also gain on-the-job experience in roles such as a Legal Assistant, Paralegal or other law-related administrative roles.

Candidates with more than 3 years of experience often have a deeper understanding of legal terminology, court procedures, and law office protocols.

They would have gained these experiences through full-time roles as a Legal Secretary or Paralegal in law firms or corporate legal departments.

Those with more than 5 years of experience may have some supervisory experience in their background and may be ready for a managerial or team lead position within the firm’s administrative or legal teams.

They might also have experience in specialized areas of law, such as family law, personal injury law or corporate law, which can add further value to their role.

For all levels, familiarity with legal software and technologies, such as case management systems, e-discovery software and legal research platforms, is highly beneficial.

Similarly, proficiency in creating and formatting legal documents, such as briefs, pleadings and appeals, is often required.

Legal Secretary Education and Training Requirements

Legal Secretaries typically need a high school diploma or equivalent and several years of secretarial experience.

Many legal secretaries have completed postsecondary education programs, earning either an associate’s degree or a certificate in legal secretarial studies.

Programs may cover topics like legal terminology, legal process, and law office procedures.

Strong knowledge of computer systems and applications such as word processing, spreadsheet management, and database management are also crucial.

In addition to formal education, legal secretaries often undergo on-the-job training to familiarize themselves with the specific legal terminology and procedures used in their firm.

While not always required, many legal secretaries pursue voluntary certification from organizations like the National Association for Legal Professionals or Legal Secretaries International Inc., which can enhance employment prospects.

Continuing education to stay updated with legal terminologies, law office management and legal procedures is also beneficial in this role.

Legal Secretary Salary Expectations

A Legal Secretary can expect to earn an average of $49,690 (USD) per year.

The actual salary may vary depending on factors such as work experience, skills, the size of the law firm or organization, and the geographic location.

Legal Secretary Job Description FAQs

What skills does a legal secretary need.

Legal Secretaries should possess strong organizational and administrative skills, as they are often required to manage files, schedule appointments, and coordinate various legal procedures.

They should also have excellent written and verbal communication skills for drafting legal documents and communicating with clients and attorneys.

Proficiency in legal terminology, attention to detail, and the ability to work under pressure are other essential skills for this role.

Do Legal Secretaries need a degree?

Legal Secretaries don’t necessarily need a degree, but many employers prefer candidates who have completed a Legal Secretary or legal administrative assistant program.

These programs are typically offered at community colleges or technical schools and can be completed in one to two years.

Some roles might require a bachelor’s degree in law or related fields.

What should you look for in a Legal Secretary resume?

A Legal Secretary resume should highlight relevant education, such as a degree or certificate in legal studies.

It should also detail experience in a legal setting, ideally in a secretarial role.

Look for skills such as proficiency in legal research, familiarity with legal documents, and competency in legal software programs.

Excellent time-management skills, the ability to multitask and strong attention to detail are also crucial in this role.

What qualities make a good Legal Secretary?

A good Legal Secretary is highly organized, able to manage numerous tasks at once, and can keep track of important deadlines.

They should be discreet and trustworthy, as they often handle sensitive and confidential information.

Excellent communication skills are also necessary, as they frequently interact with lawyers, clients, and court personnel.

A good Legal Secretary should also have a solid understanding of legal procedures and terminology.

Is it difficult to hire Legal Secretaries?

The difficulty in hiring Legal Secretaries can vary depending on the specific requirements of the role and the job market at the time.

While there are many qualified individuals in the field, finding a candidate with the right mix of legal knowledge, administrative skills, and relevant experience can be challenging.

It is advisable to offer competitive salaries and benefits to attract high-quality candidates.

And there you have it.

Today, we’ve unveiled the intricacies of the vital role of a legal secretary .

It’s not just about organizing files or scheduling meetings.

It’s about orchestrating the legal process, one case file at a time.

With our definitive legal secretary job description template and real-world examples, you’re ready to make your move.

But why limit yourself?

Go a step further with our job description generator . It’s your key to creating flawless job listings or polishing your resume to perfection.

Every case file is a piece of the larger legal puzzle.

Let’s navigate the legal landscape. Together.

Reasons to Become a Legal Secretary (Work With Top Lawyers)

How to Become a Legal Secretary (Complete Guide)

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The Editorial Team at InterviewGuy.com is composed of certified interview coaches, seasoned HR professionals, and industry insiders. With decades of collective expertise and access to an unparalleled database of interview questions, we are dedicated to empowering job seekers. Our content meets real-time industry demands, ensuring readers receive timely, accurate, and actionable advice. We value our readers' insights and encourage feedback, corrections, and questions to maintain the highest level of accuracy and relevance.

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Legal Secretary Resume Samples

Legal Secretaries are involved in undertaking various clerical and administrative tasks. These Secretaries work under the supervision of Attorneys and provide assistance to various legal cases . The roles and responsibilities that are listed on the Legal Secretary Resume include – providing administrative support to more than one attorney , greeting customers and performing initial screening process, attending trials, writing case briefs, conducting documentary research, sourcing and verifying documents, updating case records, answering phone calls, updating inventories, and filing and retrieving information from system database.

Candidates seeking to work as Legal Secretaries should be able to groom their skills and qualifications in areas like – proven work experience as Legal Secretaries, knowledge of legal terminologies, regulations and court systems; working knowledge of litigation management software, proficiency in English and the ability to multi-task. A high school diploma along with a Legal Secretary Certification is seen on most of the resumes.

• Resume Samples
• Legal Secretary

Legal Secretary Resume

Headline : Skilled legal Secretary with a reputation for maintaining and processing client records, files and legal documents, in a highly organized, efficient and precise manner. Legal correspondence preparation-prepare pleadings, reports, memos and correspondence to other attorneys and judges regarding pending litigation's.

Skills : File Management, Calendar Management, Notary Public, Secretarial, Cash Handling, PBX, Customer Services, Billing, Receptionist, Research, Legal Terminology, Paralegal

Description :

• Assist customers by providing information and resolving their complaints.
• Establish or identify prices of goods, services or admission, and tabulate bills using calculators, cash registers, or optical price scanners.
• Answer customers questions, and provide information on procedures or policies.
• Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
• Make photocopies of correspondence, documents, and other printed matter.
• Assist attorneys in collecting information such as employment, medical, and other records.
• Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
• Prepare and distribute invoices to bill clients or pay account expenses.

Sr. Legal Secretary Resume

Summary : Experienced as a Legal Secretary, now with the Court of Protection Department and previously as a Legal Clerk in property, Looking for a position in preferably with a Law firm. Residential Property Conveyancing experience and Legal Assistant experience, involving Court of Protection Applications, and have worked for law firms in different areas.

Skills : Legal, Secretarial, Transcription, Data Entry, Microsoft Office Suite

• Ensured accuracy of contact information for insurance carriers, and validated percentage cost share allocations for each account, as asbestos department relied on information for submission of reports to clients, and accounting relied on it for invoice preparation.
• Reviewed all invoices prior to submission of asbestos bills to clients to ensure their accuracy, and then presented them to mr.
• Drafted rebuttal appeals to insurance companies reductions to legal fees, with mr.
• Obtained favorable results with at least 60% success rate in reimbursement to the firm.
• Appeals were necessitated when disputes arose regarding established billing rates and cost share percentages, as well as cuts to fees and expenses.
• Ensured timely submission of his time records and travel expense reports to accounting.
• Siegfried preferred e-mail contact with clients and spent a good portion of his time preparing for and attending depositions.

Legal Secretary Supervisor Resume

Summary : Highly organized administrative professional with 16 years experience in the areas of Franchise law, Trademark, Real Estate, Leasing, and Litigation. Works well both independently and as part of a team in a deadline driven environment. Strengths include coordinating, organizing and managing data.

Skills : Customer Service, Data Entry, Excel, Filing, Fax, Human Resources, Legal Research, Marketing, Organizational Development, Power point, Receptionist, Recruiting, Sales, Typing, Word

• Managed schedules for both lawyers and kept time charts for billing records.
• Coordinated scheduling of court proceedings with numerous clients and multiple law firms.
• Calendared meetings, court/trial dates, and other legal events for partner and associate.
• Responsible for management of cases ranging from family to general civil litigation.
• Highly experienced in providing routine secretarial services to attorneys.
• Prepared bills and reconcile discrepancies with global operations center.
• Answered telephones and provide information within scope of authority to clients.
• Assisted attorneys in collecting information such as employment, medical and other records.

Executive Legal Secretary Resume

Objective : To find a position as a support worker in an office or clerical environment. Experience in assisting lawyers by researching legal precedent, investigating facts, and preparing legal documents. Research and collect medical evidence for Social Security claims, Workers' Compensation claims and personal injury claims.

Skills : Fast Learner, Motivated & Energetic, Multi-Tasking & Prioritizing, Computer, Customer Service

• Answered phones and set appointments, billed clients, posted payments and closed month and year-end books.
• Helped to do bankruptcies, credit repair, answered questions for clients concerning credit repair versus bankruptcies.
• Learned the legal side of all collections, from suing someone for their debt to getting a judgment, filed with the courts to garnishments.
• Learned how to better organize my time to get everything finished.
• Keep track of money daily also clients money and posted that money and closed the books every month, making sure everything added up, which it always did.
• Assisted with the preparation and filing of agreements, petitions and motions to establish or modify child custody, support, and time-sharing.
• Gathered information in preparation for lawsuits and performed legal research using fastcase and other search tools.

Legal Assistant/Legal Secretary Resume

Summary : Looking for a work environment where my extensive legal experience and computer skills can have a positive impact on clients and overall company operations. To obtain a position in which may utilize legal experience and criminal justice education to enhance my career.

Skills : Social Media Knowledge, Multi-tasking, Communication, Opening And Closing Procedures, Literary Knowledge, Data Entry, Research, Adaptability, Customer Service

• Prepare and process legal documents and papers, such as appeals, motions, and pretrial agreements.
• Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements.
• Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to an attorney.
• Mail, fax, or arrange for delivery of legal correspondence to clients and court officials.
• Receive and place telephone calls c make photocopies of correspondence, documents, and other printed material.
• Generate revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.
• Performs essential business and clerical duties such as scheduling appointments, making bank deposits and paying office bills; maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.

Legal Secretary II Resume

Headline : Enthusiastic legal professional versed in corporate area of practice, with more than 5 years of legal assistance in corporate law including some oil and gas and black lung aspects within the office. Committed to acting as a professional and competent first point of contact to clients. Provides attorneys with superior office support to relieve stress from heavy caseloads. Positive attitude and function well in large corporate office environment. Manages priorities for multiple high profile attorneys with ease.

Skills : Legal Research, Secretarial Administration, Inventory Management, Document Preparation

• Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
• Composed and revised legal documents, including letters, depositions, and court documents.
• Assisted with filing pleadings, drafting complaints, and trial preparation.
• Corresponded daily with clients, insurance adjusters, doctors, and attorneys.
• Drafted various court documents, invoices and enclosures at attorneys request.
• Scheduled appointments, depositions and conferences coordinating the schedules of multiple parties.
• Ensure all documents are filed/served in accordance with court legal requirements and deadlines.

Legal Secretary III Resume

Summary : A quick learning highly motivated and detailed oriented individual who is seeking a legal position in which will enable me to utilize my current skills as well as expand my knowledge. Seeking a job field in my field of Administrative Assistant.

Skills : Microsoft Office, Typing, Proofreading, Calendar Management, Transcription, Billing, Translation

• Corresponded with clients regarding questions and ongoing prosecution cases.
• Gathering information from client, preparing client statements and other general office duties such as faxing, emailing and answering phones.
• Preparing summons, complaints & petitions, financial affidavits and other legal documents.
• Assisted in maintaining department attorney personnel files with the utmost confidentiality.
• Created and tracked all expenses and client account codes using aderant total office.
• Maintained busy attorney calendar and interviewed clients for case intake.
• Facilitated the preparation of and filed all legal documents with the courts and opposing counsel such as briefs, contracts, agreements, motions, discovery, pleadings, and court papers.

Senior Legal Secretary Resume

Summary : Detail-oriented Legal Secretary with vast knowledge of the legal industry and office management. Organized and efficient with the ability to learn new processes quickly. Remains calm and focused under challenging circumstances and on completing deadlines.

Skills : MS Office Suite, Word, Excel, Outlook, Wordperfect, Multi Line Phone System, Organized, Heavy Attention To Detail

• Performed paralegal and legal secretarial duties including creating and revising letters to all clients and any correspondence dealing with their lawsuits, filing, faxing, answering phone calls and sorting out their mail.
• Prepare legal documents for federal and supreme court cases such as verified answers, removals, motion papers, discovery and demands, bill of particulars, etc.
• Draft correspondence, pleadings, motions, subpoenas, no charge motions, and summons.
• Handled various aspects of the felony and misdemeanor criminal court processes.
• Heavy involvement in preparing, formatting and editing high volumes of financing transaction documents under strict deadlines.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
• Assist with drafting agreements, opening/closing statements, and financial statements.

Paralegal/Legal Secretary Resume

Summary : Results-driven, optimistic professional with 10 years' as a Legal Secretary/Legal Assistant. Outstanding communication and analytical skills along with a strong passion for excellence and contagious enthusiasm. Able to use logic and reasoning to evaluate cases according to legal codes, court procedures, executive orders and government regulations. Driven to maintain ethical standards while providing top-notch assistance to attorneys.

Skills : Microsoft Word, Excel, Powerpoint, Office Management, Office Management, Acrobat, Windows

• Execute real estate transactions and title searches, and apply for title policies.
• Manage client files and schedule appointments so that tasks are completed by or ahead of deadlines.
• Draft and finalize letters and legal documents such as agreements, contracts, estate planning documents, deeds.
• Set-up corporations and limited liability companies through the state corporation commission and apply for tax id numbers.
• Provided legal secretarial support for litigation partner and four toxic tort attorneys.
• Contacting clients, law firms and courts to schedule, confirm or cancel depositions, arbitrations, trials, and meetings.

Summary : A well qualified legal secretary with over ten years diverse experience in a large and small law firms. Proven track record in demanding environments, completing assignments independently, meeting deadlines efficiently, and producing high quality work. Strong administrative and legal practice skills and knowledge.

Skills : Microsoft Office, Excel, Word, Wordpefect, Electronic Health Records, Court ECF Filing

• Make sure that court documents are presented professionally and without errors by proofreading every document.
• Maintain a high level of confidentiality because of the nature of personal information.
• Provided secretarial assistance to the managing member, partner and several associates of the firm.
• Maintained outlook calendars, contact lists, cch, federal securities law reporter and securities act handbook.
• Reviewed and marked relevant documents to prepare a table of contents and table of authorities.
• Communicated with high-level clients including finra, the sec, various attorneys and their representatives.
• Created letters and memoranda and maintained and updated correspondence binders for all cases.
• Researched and identified appropriate laws, judicial decisions, legal articles and other material.

Table of Contents

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Legal Secretary Job Description, Key Duties and Responsibilities

This post provides complete information on the job description of a legal secretary, to help you understand the key tasks, duties, and responsibilities they perform.

What Does a Legal Secretary Do?

A legal secretary is a person who files and prepares documents for lawyers in a law firm for proper processing and dissemination.

The job description of a legal secretary entails ensuring the smooth flow of activities in the office by providing secretarial and administrative assistance to legal practitioners to make their job easier and more effective.

These professionals are the ‘gatekeepers’ in the office of attorneys and other practitioners. They keep track of whatever information that goes in and out of the office and reports them accordingly to their bosses.

Part of their duties is also to receive visitors to the office, inquire about their mission and attend to them in a cordial and professional manner to ensure their needs are met.

As an organized staff, the secretary is responsible for arranging all official documents in the office in specific files for easy accessibility, reference, and appraisal in the course of duty.

As one with good typing skills, he/she types all legal documents, such as suits, pleadings, motions, and briefs, getting them ready on time and presenting them upon request to their superiors.

His/her role also includes carrying out research on legal matters as instructed by the attorney, to providing deeper insights and facts to issues at hand.

The secretary at a law office is expected to welcome guests cordially, with warm greetings. He/she will also answer calls with good telephone etiquette.

He/she enhances the efficiency and productivity of the attorney by rendering information management support, and giving them all the necessary items for smooth flow of work.

Due to the attorney’s busy schedule, the legal secretary might be called upon to represent him/her at client meetings and other functions that don’t necessarily require their appearance.

Legal Secretary Job Description Example/Sample/Template

The legal secretary job description example presented below shows key duties, tasks, and responsibilities usually performed by people working in that position:

• Send out mails of legal documents to clients and court officials, and receive all mails sent, and sort them out accordingly.
• Arrange appointments and ensure that the attorney meets up with them.
• Print and make photocopies of all legal documents made, for reference.
• Help attorneys in the collection of client medical, occupational, family, and other information.
• Be present at legal meetings, which may include hearings, client interviews, briefings and other legal functions.
• Evaluate legal publications and other materials through research to find out previous court rulings and pending cases that are relevant to the present case.
• Forward all information and articles retrieved from database to their legal superiors for review and consent to use them.
• Maintain high level of discreetness by keeping all information about client and attorney highly confidential.
• Ensure that all items needed in the office are available by checking stock and placing orders for items that are unavailable.
• Improve on job knowledge by enrolling in educational opportunities, joining professional bodies, and reading specialized professional publications.

Legal Secretary Job Description for Resume

The above job description sample provides essential information needed in making the work history section of a resume for seeking the job of legal secretary.

Legal Secretary Requirements: Skills, Knowledge, and Abilities for Career Success

Here are important qualities, including skills and abilities usually needed by the secretary in a law office to excel on the job.

• Having good communication skills.
• Having good organizational skills.
• Having good time management skills.
• Having good human relations skills.
• Having good computer skills.
• Being discreet.
• Being trustworthy.
• Having the ability to work under pressure.

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Legal Secretary Resume

Sample legal secretary resume to customize for your own use. A persuasive resume is essential to getting your application noticed and securing the job interview.

Legal secretaries are expected to demonstrate a range of competencies in their areas of specialization. Highlight your own skills, strengths and abilities as they relate directly to the legal secretary job opportunity.

This well-structured resume will help you to organize your own job information to best present your qualifications for the legal secretary job.

Sample Legal Secretary Resume

YOUR FULL NAME

Your mailing address Your phone numbers Your email address

Seeking a position as an legal secretary in a challenging work environment.

A legal secretary position in a firm that recognizes hard work and commitment as key to successful job performance.

To secure the position of legal secretary in a corporate legal department.

Objective Statement

Seven years experience as a legal secretary in a demanding environment. Proven strong interpersonal and communication skills coupled with the ability to prioritize and manage multiple complex responsibilities efficiently and accurately.

An independent and self motivated professional with solid knowledge of legal procedures.

A self motivated professional with proven research skills and strict attention to detail. Areas of expertise include:

• demonstrated the use of accumulated knowledge and experience to exercise independent judgment and make valid decisions
• strong computer skills and outstanding communication skills

A resourceful and reliable team member.

A well qualified legal secretary with over eight years diverse experience in a large law firm. Relevant strengths include:

• proven track record in completing assignments independently, meeting deadlines efficiently, and producing high quality work
• strong administrative and legal practice skills and knowledge
• a hard working self-starter committed to superior client and attorney service

Work Experience

Legal Secretary

Baines, Jackson and Adler LLP, New York, NY

January 2019- Date

• provide high level secretarial and administrative support to three senior partners
• draft and manage correspondence
• process range of standard legal documents including contracts, appeals, warrants and subpoenas
• schedule legal meetings and appointments
• take and transcribe notes, minutes and dictation
• maintain schedules and calendars
• prepare legal forms including accident reports, applications and courtroom requests
• proofread and revise legal documents
• maintain files in accordance with state and federal documentation laws
• conduct legal research and collate information for partners
• collect records
• file motions
• follow up on court cases
• maintain law libraries
• interact extensively with clients from point of referral

Northside Legal Associates New York, NY

September 2013 - November 2018

• provided full secretarial support to four attorneys
• prepared legal documents, correspondence and papers
• filed court documents
• maintained court schedule
• scheduled meetings, hearing dates and depositions
• reviewed legal publications for information relevant to pending cases
• collated and submitted articles to attorneys
• handled incoming mail
• tracked and submitted attorneys' expenses
• assisted with billing
• set up and maintained litigation database

Devry College, New York, NY

Bachelor of Professional Studies in Business Administration 2013

Technical Skills

• Hummingbird Document Management
• in-depth working knowledge of legal procedures and terminology
• knowledge of local, state and federal filing rules
• transcription and typing skills (65wpm)
• excellent spelling and grammar skills

Core Competencies

• communication skills
• organization and planning skills
• information collection and management
• attention to detail
• decision-making and judgment
• confidentiality

Available on request

What are the duties of a legal secretary?

Insert your own job information into the structure of this sample legal secretary resume. Use the comprehensive legal secretary job description to gain a full understanding of the duties of a legal secretary.

Paralegal Duties

Paralegal Job Description

Write a winning legal secretary cover letter

Craft a persuasive legal secretary cover letter to send with your resume.

Your legal secretary resume objective

A convincing and compelling legal secretary resume objective will get your resume noticed immediately. Use the sample legal secretary resume objectives and find further help at:

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List of Workplace Strengths

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Legal Secretary Resume Example

Get invited for more job interviews and find ideas for your own resume with this professionally written Legal Secretary resume example. Copy-paste this resume sample free of charge or edit it directly using our proven and tested resume creator.

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Key steps to writing a legal secretary resume

Legal Secretary Resume Example (Full Text Version)

Gabrijela bradaric.

Self-driven and hard-working Legal Secretary with a proven track record of employer satisfaction in providing professional administrative and paralegal support to Senior Lawyers, completing professional legal research, and providing transcription services. The Employee of the Month Award winner with well-developed communication skills and important ability to perform well independently or in a team. Possess a Legal Studies degree from a well-known university and extensive knowledge of multiple legal case management software programs.

Work experience

• Conducted professional legal research and provided administrative and paralegal support to multiple Senior Lawyers and Advocates.
• Reviewed all legal documents to ensure the accuracy of all data and maintained and managed confidential case files and records.
• Served as the first point of contact between attorneys, courts, and witnesses, interviewed clients, and collected and processed payments.
• Provided transcription services when needed, assisted in the office management, and executed other duties as assigned by supervisors.
• Awarded Employee of the Month for constantly performing great work.

GPA : 4.0 (Top 2% of the Program)

The 2016 Academic Excellence Award winner

Clubs and Societies : Debate Club, Golf Club, Table Tennis Club

Graduated with Distinction (Grade 1 - A/excellent equivalent in all 6 subjects)

Activities : Boat Club, Drama Club, Film Club

Volunteering

Certificates.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Similar job positions

Counselor Personal Assistant Legal Administrative Assistant Law Clerk / Legal Clerk Administration Legal Secretary Facilities Manager Lawyer / Advocate Attorney Front Desk Receptionist Office Staff

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7 Secretary Resume Examples That Got the Job in 2024

Best for senior and mid-level candidates

There’s plenty of room in our elegant resume template to add your professional experience while impressing recruiters with a sleek design.

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Secretary Resume

• Secretary Resume by Experience
• Medical Secretary Resumes by Role
• Other Secretary Resumes by Role

Secretaries are crucial to the success of any company or organization, playing a significant role in the different administrative, clerical, and office duties. 

Whether you’re a well-experienced secretary or just trying to get your foot in the door, from generating a cover letter to properly  formatting your resume , it can be a challenging but vital part of the job hunt process. 

We’ve analyzed a myriad of secretary resumes and have come to understand what works best to help you land your next job in 2024. We’ve selected the best features from each resume to create seven secretary resume samples to cover all different experience levels.  Take advantage of our detailed tips throughout this post to benefit your resume .

or download as PDF

Why this resume works

• Even just a rough estimate of numbers is better than words alone! You can always offer a further explanation during an interview.
• Give a short summary of your specializations if you’ve had a least 10 years in the industry, but if you’re entry-level, consider using a  resume objective  instead.
• Let the employer know what you’re looking for in your next job and what you can offer. 
• You should not be humble here. Your goal is to showcase your  resume skills  and value within the context of your work experience bullet points.

Entry-Level Secretary Resume

• If you have no experience in your field, getting your foot in the door can be challenging. Your secretary cover letter and resume can still do an excellent job of delineating your communication and your ability to manage time well.
• Use an objective if you have little or no experience to promote what you can offer in a nutshell.
• Remember to customize your objective to each position’s  job description  and always mention the business by name.
• Many skills and job duties are transferrable from one job to the next, which might land you your next job. 
• Avoid using filler words. They don’t add value to your resume. Instead, focus on your job accomplishments or duties that utilized your skills.

Unit Secretary Resume

• For Amanda, the one thing that got her hired was her role in negotiating with vendors and introducing cost-efficient strategies that saw a 21% reduction in office supply expenses. Impressive, don’t you agree? Follow this example and impress recruiters.

Medical Secretary Resume

• For instance, the initiative to implement an appointment reminder system to decrease patient no-show rate by 26% is a win for the employer and patients. Emulate such a clever strategy to propel your medical secretary resume to the top of the stack.

Legal Secretary Resume

• Your resume should demonstrate your qualifications in every section. The hiring manager may only spend seconds looking at your legal secretary resume before deciding whether you will get a first-round interview. No matter what portion the manager reads, he or she should be convinced you have what it takes.
• Fill your work history with tasks that show how you’ve impacted and improved the time and workflow of attorneys. 
• Your resume should highlight your accomplishments in the form of quantitative measures. Numerical values do a fantastic job of demonstrating the positive impact you’ve had at your company.

School Secretary Resume

• School secretaries need to be organized and adaptable because they work with many students, not to mention their parents and the school staff—all of who have diverse needs.
• Your  resume summary  is a perfect place to demonstrate your best self within your career highlights; just remember that it’s strictly for the seasoned candidate (10+ years in a field).
• Use the reverse-chronological  resume format  to show how you’ve advanced in your responsibilities from the most recent role to the oldest. 
• The bullet points in your school secretary resume should be concise and related to the job duties of the position you’re seeking. This shows the business owner how valuable you’ll be to the team without making them pore over unnecessary information. 

Administrative Secretary Resume

• Flexibility and multi-tasking increase your value to the employer, so make sure your work experience emphasizes your efficiency and attention to detail. 
• If you’re struggling with  creating the perfect resume , we understand, and if you’d simply like to  improve your current resume , we’re here to help! 

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