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Go hybrid with Prezi

It’s a new world. Are you ready? Here’s how Prezi helps your team thrive in today’s hybrid workplace.

Prezi Video explained

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Engage your audience no matter where you are. Prezi’s online presentation tools help you connect with your audience and create conversational presentations that come with you on-screen to any video call. With professionally-designed templates, branding solutions, immersive views, and more, it’s never been easier to create and present online.

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Do more than talk at your audience. Prezi makes every presentation a personal and engaging conversation. Use the open canvas of Prezi Present to view your whole presentation, then jump into topics in any order as your audience shows interest. No need to search through slides or bore your audience. Engage everyone even more with interactive elements like charts, maps, and tables made in Prezi Design.

Take your presentations online with Prezi Video . Display your presentations next to you on screen so you can stay face-to-face with your audience instead of being blocked by a shared screen. Get even more online presentation features like immersive views, branding solutions, and name tags with a Teams license. Create your presentation online with Prezi Present, then take it to a virtual meeting with Prezi Video for a truly personal and professional online presentation.

Find the perfect template for your presentation

Creating a presentation is simple with the right starting blocks. Use Prezi’s online presentation templates to make a winning sales pitch, product demo, or training session. With a Teams license, any presentation template can be branded with your own colors, fonts, and logo to make your message more memorable.

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• Share your video. You can trim the video, add a description, edit the transcript, choose the thumbnail, adjust privacy settings, and present your video right in Prezi Video .

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Frequently asked questions

Can i convert my google slides, powerpoint, or keynote presentations to prezi.

You sure can! Upload any existing sales deck from PowerPoint or Google Slides to Prezi to convert it to a Prezi presentation online. You can also use a Keynote presentation by exporting it as a PDF and importing that.

How do you present online with Prezi?

Use Prezi Video to take your presentation to a virtual meeting and present online. Your presentation will appear next to you on screen, so you can more easily interact with the content while maintaining a face-to-face connection with your audience.

What video conferencing tools does Prezi Video work with?

Prezi Video connects to the top video conferencing platforms out there. Select “Prezi Camera” from your camera settings to view your presentation in your virtual meeting.

Am I able to import my own branded assets into Prezi?

Setting up your brand kit in Prezi lets you upload your logo, fonts, colors, and any other asset, so they’re preloaded and ready to be used in any project you create.

What types of assets or images are available within Prezi?

You don’t need to prepare all your images before creating a presentation in Prezi. Get access to the huge Unsplash and Giphy libraries directly within the Prezi editor, perfect for finishing up presentations on the fly.

Your team creates better presentations online with Prezi

Prezi helps you create stunning and highly engaging presentations online that are perfect for sales, marketing, training, or internal communication, and there’s so much more you can do when you get your team on Prezi. Discover other cool features purpose-built to help hybrid and virtual teams succeed, such as the Prezi brand kit, enhanced collaboration tools, and more when you get a demo or sign up for a free trial.

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Make interactive presentations

Create show-stopping presentations and clickable slide decks with Genially’s free online presentation builder. Leave boring behind and tell a story that’s interactive, animated, and beautifully engaging.

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A presentation that works like a website

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NO-CODE ANIMATION

Make your slides pop with animation

Bring a touch of movie magic to the screen with incredible visual effects and animated page transitions. Add click-trigger and timed animations to make any topic easy to understand and captivating to watch.

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Embed online content directly in your slides for a media-rich interactive experience. From YouTube and Spotify to Google Maps and Sheets, Genially works seamlessly with over 100 popular apps and websites.

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With Genially, anyone can create a polished and professional presentation. Choose from over 2000 pre-built templates, or create your own design using the drag-and-drop resources, color palettes, icons, maps and vector graphics.

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Because Genially is online, you can relax knowing that your slides are always up-to-date. There’s no risk of forgetting to save changes or accessing the wrong file. Log in from anywhere, collaborate with your team, and make edits in real time.

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Post online

Embed the slides on your website or post them on social media. Upload to Microsoft Teams, Google Classroom, Moodle or any other platform.

The benefits of interactive slides

🗣️ Active participation An interactive slide deck gives your audience cool things to click on and discover, boosting learning and engagement.

👂 Multi-sensory experience Audio, video, animations, and mouse interactions make your content immersive, entertaining and accessible.

🧑‍🤝‍🧑 People-friendly format Pop-ups and embeds condense more material into fewer slides so you can break information down into digestible chunks.


🎮 Gamification Games, quizzes and puzzles make information more memorable and enable you to gather feedback and check understanding.

How to make an interactive presentation

With Genially’s easy-to-use presentation platform, anyone can make incredible visual content in moments.

Choose a template or a blank canvas

Get stunning results in less time with a ready-made template. Feeling creative? Design your own slides from scratch.

Customize the design

Add animations and interactions

Resources to become a pro presentation creator

How to create an interactive presentation: Get started in Genially.

How to present data without sending your audience to sleep.

No-code animation: Bring your slides to life with cinematic visual effects.

The art of digital storytelling: Engage and thrill on screen.

Genially in a nutshell

How do I make a presentation interactive and how does Genially work? Find the answers to all of your slide-related questions here!

What’s an interactive presentation?

Interactive slides contain clickable hotspots, links, buttons, and animations that are activated at the touch of a button. Instead of reading or watching passively, your audience can actively interact with the content.  

Genially’s interaction presentation software allows you to combine text, photos, video clips, audio and other content in one deck. It’s a great way to condense more information into fewer slides. 

If you’re a teacher, you can share multiple materials in one single learning resource. Students can create their own projects using digital media and online maps. For business or training, try embedding spreadsheet data, PDFs, and online content directly in your slides. 

An interactive slide deck is more user-friendly than a Microsoft PowerPoint presentation or Google Slides document. That’s because you can break information down into chunks with pop-ups, labels, voiceovers and annotated infographics.  

The other benefit of interactive content is increased engagement. It’s easier to keep your audience’s attention when they’re actively participating. Try Genially’s presentation software and free slideshow maker to see how it’s better than other presentation websites. You won’t go back to standard presentation apps!

How do you make a clickable slide?

The best way to make slides clickable is to use Genially’s free interactive presentation program. Design your slide then apply an interaction. In a couple of clicks, you can add popup windows, hyperlinks, close-up images, games, animations, multimedia and other content. 

Choose from the library of hotspot buttons and icons to show people what to click on. Go to Presenter View to get a preview and see how your content will appear to your audience.

How do I create presentations that look professional?

You’ve got a deadline looming and you’re staring at the screen with a blank presentation. We’ve all been there! Starting a presentation design from scratch is tricky, especially if you’re short on time. 

Genially’s free online presentation maker has over 2000 ready-to-use templates for professional slide presentations, photos slideshows, and more. Each slide design has been created by our team of top graphic designers. No need to worry about fonts, centering images, or designing a matching color scheme. It’s all done for you. 

Start by browsing our layouts and themes for education, business and then customize with your own text and images.

How do I share or download my slides?

Because Genially is a cloud based presentation software, you can simply share the link to your slides. Like other online presentation tools, there are no files to download or store on your computer. Everything is saved online.  

When you publish your slide deck, it gets its own unique url, just like a website. Share the link with others to let them explore the content in their own time. If you’re presenting live, just click the Present button. 

You can also embed your presentation on your website, company wiki, or social media. Genially is compatible with WordPress, Moodle, Google Classroom, and other platforms. If you use an LMS, you can also download your interactive design slides in SCORM format.

For slideshow videos and slideshows with music, share online or download as an MP4 video. Check out our free slideshow templates for ideas.

Can I make a free presentation in Genially?

You bet! Genially is an easy-to-use slide maker, with a free version and paid plans. The free plan allows you to create unlimited slides with interactions and animations. Subscribe to one of our paid plans for more advanced features.

Discover a world of interactive content

Join the 25 million people designing incredible interactive experiences with Genially.

April 4, 2024

11 Best Websites for Making a Presentation (And How to Choose One For Your Needs) 

Here are 11 of the best websites and programs to create free presentations online

Co-founder, CEO

The best websites for making presentations equip you with all the tools needed to build a professional, attractive, and informative slide deck quickly and efficiently. But with dozens of slide makers claiming to be the best, it’s hard to choose an app that suits your needs best. 

We’ve done the legwork for you and scoured the web for the best presentation websites. We based our evaluation on factors such as functionality, ease of use, AI sophistication, collaboration tools, and value for money. Below is the result — a comprehensive overview of the 11 best web-based slide creation apps based on our findings.  

Short on time? Summary of the best sites for making a presentation

1. plus ai — best all-round presentation maker.

Key Features

• Adds easy-to-use AI to Google Slides
• Affords customization options for slide templates, colors, and logos 
• Allows slide deck generation via different methods 
• Facilitates collaboration within teams on Google Workspace 
• Features a setting-rich but straightforward user interface
• $10/month for Basic and $20 for Pro versions when billed annually ($15 and $30, respectively, with monthly billing)

Plus AI is a powerful and user-friendly presentation maker that’s suitable for any purpose, whether you’re a professional, student, or amateur user.  

Plus AI gives you a robust selection of AI slide creation methods. You can generate presentations straight from text, work on them slide-by-slide, design them from scratch, or use existing templates. Regardless of the method, the tool’s AI technology does all the heavy lifting design-wise and the interface is a breeze to navigate, so you can sit back and focus on the content. 

Meanwhile, the customization options allow you to tailor the slides to your desired aesthetic, content type, and audience, and you can create your presentation in 80 languages. The resulting slide decks are elegant, professional, and appropriate for any use case. 

Plus AI is an affordable presentation maker, with pricing that starts at $10 per month with annual billing, or $15 when billed monthly. Each of the plans includes an AI extension for Google Docs; this feature helps you compose and edit text. If you’d rather not spend money without taking the tool for a test drive, Plus AI offers you a 7-day free trial.  

Here are the key pros and cons of Plus AI — they should help you decide if this presentation maker is right for you: 

• Generates professional and visually appealing presentations in minutes — no design skills needed
• AI function allows you to edit and format slides without manual effort
• Lots of ways to customize the presentation
• Vast selection of templates and example presentations  
• Text-to-slide and from-scratch creation
• Allows team collaboration in Google Workspace 
• Integrates with Google Slides and Microsoft PowerPoint
• Budget-friendly plans and a 7-day free trial 
• Plus creates presentations in Google Slides or PowerPoint format, which may be harder for newer users to edit

2. Canva — Best free presentation site 

• Offers mobile presentation templates 
• Web- or mobile-based Canva app supports collaboration 
• Remote Control feature lets you run the presentation from your smartphone
• Canva live feature allows viewers to join QA sessions during a presentation  
• Presenter mode lets you see your speaking notes and upcoming slides while you present 
• AI assists in slide creation and can present on your behalf
• Individual Free Plan: $0 per month
• Individual Pro Plan: $14.99 per month
• Teams Plan: $29.99 per month

Canva is a web-based template editor with graphics creation tools and a powerful presentation builder in its free plan. Canva offers you an array of slide templates designed for virtually any purpose, along with a suite of customization tools to tailor the presentation to your topic and setting. 

Canva has made a noticeable effort to optimize presentations for the smartphone. The app’s most striking feature is its selection of mobile presentation templates, which don’t lag their desktop-based peers in either aesthetics or utility. But whether or not your presentation is designed for a mobile screen, Canva lets you run it right from your smartphone, with a presenter view that shows your notes and upcoming slides. The audience can likewise engage with your presentation from their mobile devices during Q&A sessions.     

Depending on your use case, you may be able to get away with Canva’s comprehensive free plan. The free Canva has presentation creation and editing tools and gives you access to a huge selection of professional templates. However, it’s the $14/month Pro plan that lets you unlock all the premium tools and graphic assets. And if you need Canva to collaborate with teams, you’re looking at $29.99 per month for the first 5 users. 

To help you decide whether Canva is worth trying out, we’ve made this quick summary of the app’s pros and cons: 

• Solid free plan with basic features and a large selection of graphic assets 
• Optimized for mobile presentations 
• Elegant templates for any use case 
• Intermediate design skills required 
• No direct integration with Google Workspace or Microsoft 365 (possible through third-party apps)

3. Prezi — Best slide tool for creative users

• Web-based tool for creating presentations, videos, and infographics 
• Asset library includes templates, ready-to-use story blocks, and stock images from Unsplash and GIFs from 
• Integrates with Webex, Zoom, Microsoft Teams, and other video conferencing apps to show presentations and the presenter on the same screen 
• Lets you convert PowerPoint presentations to Prezi

Pricing (all plans are billed annually)

• For students/educators: $3-8 per month
• For individuals: $7-19 per month
• For businesses: $15-29 per month

Prezi is a web-based tool for creating presentations, videos, and infographics that are suitable for business and educational settings. The tool offers a wealth of image and icon assets, as well as templates to get you started on your slide deck. The templates do not constrain your creativity with linear slides the way PowerPoint does — you can create your presentations on an open canvas. Prezi even lets you import and customize PowerPoint presentations in its app. And, with the help of Prezi’s new AI tool, you can create and edit entire presentations quickly. 

One of Prezi’s most defining features is its integration with popular video conferencing apps, such as Webex, Zoom, Teams, and Meet. Crucially, Prezi lets your slides appear on the same screen as your own video feed while you’re presenting. 

Prezi offers three pricing tiers. Students and educators get the least expensive options, with plans that range between $3 and $8 per month. For individual users, plans cost $7-19 per month, while business users pay between $15 and $29 per month. All of Prezi’s plans are billed annually, but you can try the tool for 14 days without committing to a subscription. 

If you’re not sure whether this presentation tool is right for you, consider Prezi’s pros and cons below: 

• Design freedom and for creating unique and attractive slides
• Graphic assets are readily available
• Integrates with video conferencing apps 
• AI assistant generates and edits presentations 
• Inexpensive plans for students and educators 
• Video and infographic creation part of each plan
• 14-day free trial 
• Design skills required to create quality presentations 
• Lack of integration with Google Slides and Microsoft PowerPoint
• No monthly billing options 

4. Visme — Best for graphics and special effects

• Tools for creating special effects and animating graphics 
• Ability to import and edit Microsoft PowerPoint presentations 
• AI designer helps create a presentation draft 
• Integration with Google Drive, DropBox, Mailchimp, Slack, and other apps 
• Presentation analytics tools 
• Basic package: $0/month 
• Starter package (individual): $12.25/month 
• Pro package (individual or team): $24.75-$79+/month

Visme is a web-based app for producing various types of visual content, including presentations. The app’s most distinct feature is its suite of special effects you can use to make the slides’ content and graphics more engaging. The app also lets you animate the images and insert video and audio features into the slides. 

Visme integrates with a whole host of other platforms and apps. These integration options are largely designed to let you import content seamlessly into Visme. For example, you have the option of importing your PowerPoint files into Visme, enhancing them there, and exporting them back in the .ppt format if you like. That said, Visme does not work as an extension in popular slide makers, like Google Slides or PowerPoint. 

You have three main pricing options with Visme. The Basic plan is free, but you’re limited in access to collaboration tools, assets, interactive, and AI features. The more comprehensive Starter plan costs $12.25 per month (billed annually), and equips you with Visme’s more premium tools. Finally, the Pro team plan sets you back $79/month for a team of 5 and lets you use Visme’s entire suite of interactivity and collaboration functions.     

Here are a few vital pros and cons if you need help deciding whether Visme is right for you: 

• Vast selection of special effects 
• Ability to animate graphics on the slides 
• Simple file movement between different web-based apps
• Free plan available 
• Free plans extremely limiting 
• No direct integration with Google or Microsoft slide tools 

5. Powtoon — Best for slides with animation

• Templates with configurable graphics and animation
• Customizable fonts, colors, and logos
• Access to stock images, videos, and soundtracks 
• Lite plan: $50/month ($15/month when billed annually) 
• Professional plan: $190/month ($40/month when billed annually) 
• Agency: $117/month (annual billing only) 

Powtoon is a visual web-based content creation platform with tools for making videos, animations, and presentations. The app’s presentation function lets you build slides using professional templates, in which you’re free to customize the fonts, colors, logos, and graphics. You can even animate the graphics and build custom avatars to present on your behalf — it’s one of Powtoon’s unique selling features. 

Powtoon’s suite of slide tools includes a database of royalty-free stock images, video footage, and music. You can use all of these assets in your slides, or upload your own as you see fit. However, how much of these shiny tools you can use in your slide decks depends on the chosen plan. 

There are three pricing plans available, and the discrepancy between monthly and annual payments is striking. Most presentation sites charge a few dollars more if you opt for monthly instead of annual billing, but Powtoon’s monthly prices easily triple and quadruple. For example, the Lite plan costs $15/month with annual billing, but $50 if you wish to pay every month instead. You get very basic features with this plan, especially as far as animation and interactivity are concerned. Likewise, the Professional plan jumps from $40 to $190 if you choose monthly payments. You get a bit more for your buck, but some rudimentary features are still absent (like font uploads). Meanwhile, the Agency plan costs a whopping $1400 annually (no monthly option), and this plan gets you all of the app’s bells and whistles. 

Not sure if investing in a product like Powtoon is worth it? Consider its pros and cons below: 

• Comprehensive animation and video creation features 
• Graphic and audio assets available with subscription 
• Fonts and logos can be uploaded
• Most customization, animation, and AI features only come with the expensive Agency package
• Monthly payment options are not reasonable 

6. Haiku Deck — Best site for image editing options 

• Minimalistic interface 
• Graphic design tools for improving slide aesthetics 
• Pre-loaded templates and image assets 
• Cloud-based file sharing for team collaboration 
• AI presentation builder (Haiku Deck Zuru)
• Pro plan: $9.99 per month billed annually, or $19.99 monthly
• Premium plan: $29.99 per month, billed annually

Haiku Deck is a web, desktop, and mobile-based presentation builder with a significant focus on design aesthetics. The app’s design tools allow you to refine the graphics in the preloaded templates and images you’re using in the slides. You can source the images right from Haiku’s repository, which boasts over 40 million assets. 

To help you create your slide decks, Haiku offers its AI assistant. The AI feature can create new presentations from your outline, or enhance your existing drafts. Since the AI learns from other Haiku users, its algorithms are now trained to outfit slides with contextually relevant imagery and graphics.    

Haiku Deck’s pricing has two tiers: Pro and Premium. The Pro plan costs $9.99/month when billed annually and affords full access to the slide creation tools. Meanwhile, the Premium plan will set you back $29.99/month (again, billed annually), and equips you with features such as analytics, live web tracking, and priority support. 

Here’s a summary of Haiku Deck’s most prominent pros and cons: 

• Visually appealing slides 
• Large database of graphic assets 
• Advanced tools for editing images 
• Capable AI-powered slide builder
• No free plan
• No integration with Google Slides or Microsoft PowerPoint 

7. Zoho Show — Best presentation site for budget-minded users  

• Clean interface with tools changing depending on the task 
• Library for templates, slides, and fonts to facilitate team collaboration 
• Over 100 templates 
• Imports/exports PowerPoint files 
• Presentations can be controlled from smartphone or smart watch
• For individuals: Free
• Professional Plan: $2.50/month and up (billed annually)
• With Zoho Workplace Standard: $3.00/month (billed annually) 

Zoho is a web-based suite of business tools, and Zoho Show is its slide creation app. Zoho Show is a straightforward, inexpensive, yet fully functional slide maker that offers most of the same features you’ll get from pricier presentation sites. You can build your decks using over 100 preloaded templates, work on PowerPoint presentations before exporting them to their original file format, and run your slideshow from a smart device. Show’s most unique feature is its clean, contextual interface that only displays tools that are relevant to your current task (whether that’s handy or limiting depends on your preferences). 

Zoho Show’s pricing has three tiers. First, there’s the Free plan. This package lets you build basic presentations, but you miss out on key collaboration features and have limited access to graphic assets. Next, you get the more comprehensive Professional Plan, which costs $2.50; you must sign up for Zoho WorkDrive and have a team of 3 people to get this plan. Finally, you can get the entire Zoho Workplace suite for $3/month — this option unlocks the full functionality of the Show app and lets you use other Zoho tools, such as their Office Suite, Mail, and Workdrive. 

Have a look at Zoho Show’s pros and cons below to see if this presentation website is right for you: 

• Interface automatically shows tools relevant to the task
• Ability to add custom fonts and embed files into slides
• Templates, graphic assets, and collaboration tools included
• Supports PowerPoint file formats 
• Subscription to Zoho Workdrive or Workplace required to access paid plan — unnecessary if all you need is a presentation tool
• Some plans require a minimum of 3 users 
• Free individual plan limits use of graphic assets, templates, and collaboration tools 
• No direct integration with Google Slides 

8. Pitch — Best presentation site for use in business and sales 

• Lets you build presentations with AI, from a template, or from scratch 
• Supports custom fonts and colors 
• Provides team collaboration tools 
• Allows you to embed presentations on the web 
• Offers engagement analytics tools 
• Pro plan: $25/month
• Business: $100/month 

Pitch is a web-based presentation maker designed primarily for business use. The app helps streamline slide deck creation with its AI tool, which generates a first draft based on your prompts and leaves your team with the task of refining the slides to your liking. The slides have shareable links, so your entire team can collaborate on the slide deck. You can even invite consultants from outside your workplace to edit the presentations. 

Once your slide deck is complete, Pitch allows you to embed it on the web in your CMS — much like you’d do with a YouTube video. And to give you a feel for how audiences engage with your presentation, Pitch equips you with engagement and analytics performance tools.  

There are three pricing options with Pitch. The free plan comes with all the presentation creation functions, but you get no tracking and limited collaboration tools. The Pro plan costs $25/month (or $22 per month when billed annually), and gives you more freedom to use Pitch in a team environment. Finally, the Business plan costs $100/month (or $85/month with yearly billing) and gives you access to the full suite of features. 

Can’t decide if Pitch is the best presentation website for your team? Have a look at its most vital pros and cons: 

• AI slide creation feature 
• Performance analytics tools 
• Integration with various productivity and collaboration apps
• Media asset library 
• Engagement tracking only available in paid plans
• No integration with Google Slides or Microsoft 365

9. Beautiful.ai — Best site for no-frills AI-generated presentations

• AI-powered presentation maker 
• Slide creation from user’s prompts 
• Automated slide formatting 
• File sharing within the team (requires Team Plan) 
• Graphic assets database 
• Pro: $144 per year  
• Team: $40/month per user with annual billing ($50 with monthly billing)
• Enterprise: Pricing available on request 

Beautiful.ai is an AI-powered presentation builder that leverages full automation to make slide creation quick and easy. All you need to do is enter a prompt for your slide deck, and beautiful.ai will generate your first draft. These AI-generated drafts are quite simplistic in terms of both content and graphics, but they serve as a good starting point. Moreover, beautiful.ai’s presentations are formatted consistently, which should save you time as you edit each slide. 

You get three pricing options with beautiful.ai — Pro, Team, and Enterprise. The Pro package is meant for individual use, and costs $144 per year (there’s no way to pay monthly). The plan equips you with the AI slide maker but limits your use of assets and team collaboration features. The Pro plan costs $50/month for each user, or $480 annual for each license you purchase. This plan affords access to more customization and teamwork functions and lets you use graphic assets. Finally, the Enterprise plan includes all the features of the Pro plan, but with more dedicated training and support for your team. You’d have to reach out to beautiful.ai’s sales team to get a quote for the Enterprise plan. 

Beautiful.ai helps create slides quickly and with little skill. However, if you’re not sure this app is right for you, consider its most vital pros and cons below. 

• Quick way to create and format slides
• Inexpensive plan for personal use
• Elegant slide templates
• No integration with Google Slides or Microsoft 365 
• Slide content is very basic 
• Limited customization and branding options 

10. Google Slides — Best for Google Workspace Users With Basic Presentation Needs 

• Basic presentation creation tool 
• Limited selection of templates, fonts, and colors 
• Supports import/export of PowerPoint files 
• Allows collaboration within the Google Workspace
• Free with a Google account 

Slides is the web-based presentation tool you get with your Google account. This rudimentary app features a limited library of templates, fonts, and colors, along with a basic suite of tools for formatting the text and graphics in your slides. You can insert your own image, video, and audio files into the slides, but there is no access to a library of royalty-free assets. 

Despite its functional constraints, Google Slides is a useful app because it lets teams using Google Workspace collaborate easily on presentations. To get the most of Slides, though, you need to boost its functionality with a suitable extension. Google Gemini now works as an extension within the app, but for the $30 it costs you, the output is disappointing. All Gemini knows does is generate simple, low-quality images; it won’t help you produce, format, or edit presentations. 

In contrast, an app like Plus AI leverages artificial intelligence algorithms to give Google Slides powers it lacks on its own. By using the Plus AI extension, you can create entire Slides presentations from a single prompt, automate slide editing and formatting, and access a rich library of templates and ready-made slide decks. Meanwhile, Plus AI’s customization features help you brand your presentations with custom fonts, colors, and your company logo. 

Not sure if Google’s slide creation tool is right for you? Have a look at its pros and cons below. 

• Allows collaboration in the Google Workspace 
• Compatible with PowerPoint files 
• Supports AI-powered slide-creation extensions, such as Plus AI
• Free to use with a Google account 
• Limited capabilities without third-party apps 
• No library with image, video, or audio assets

11. Microsoft PowerPoint — Best For Highly Skilled Presentation Designers 

• Vast library of slide themes, variants, and layouts 
• Database of stock images and videos 
• Massive array of slide editing, formatting, and customization tools 
• Supports collaboration in the Microsoft 365 ecosystem 
• As a standalone product: $159.99 (one-time fee) 
• With Microsoft 365 apps, for home use: $6.99-$9.99/month 
• With Microsoft 365 apps, for business use: $6.00-22.00/user/month 

PowerPoint is one of the world’s oldest presentation builders that’s been part of Microsoft’s arsenal since the early 1990s. To this day, PowerPoint has been the most commonly used presentation app. But there’s a reason we’ve ranked it last on our list. Buoyed by its popularity, PowerPoint hasn’t evolved much over time; you won’t get anything beyond the most basic and uninspired presentations out of it unless you’re an advanced user with lots of time on your hands. 

The app’s user interface immediately overwhelms you with options and settings. Some of these seem similar in how they function, and you won’t know which tool to use until you’ve experimented with them all. Apart from the cluttered interface, PowerPoint disappoints with its simplistic selection of templates and designs. 

You can use Microsoft’s Copilot to forgo the tedious task of creating your own PowerPoint presentation, but beware: like Gemini, Copilot is still limited in its slide-making abilities. You can get it to create a slide deck from a single prompt, but the output will feature basic and repetitive along with lifeless images. 

PowerPoint’s pricing is a bit convoluted at a glance — you get different options whether you want the standalone product ($159.99) or the entire Microsoft 365 suite. If you choose the latter, the Home options range in price between $6.99 and $9.99 per month, while the Business plans cost between $6.00 and $22.00 per month per user. 

We don’t believe that PowerPoint is worth your time considering the vast selection of more powerful and user-friendly presentation apps on the market. However, you can review the app’s pros and cons below and decide for yourself. 

• Massive selection of design and customization tools 
• Integrates with Microsoft Copilot 
• Lets team members using Microsoft 365 work on the same presentation simultaneously  
• Overwhelming user interface 
• Very basic templates and designs
• Creating professional presentations is a challenge for novice users
• AI assistant cannot produce elegant, content-rich slide decks 

How we ranked the best presentation sites 

To make your selection process simple and effective, we ranked the best presentation websites based on these vital criteria: 

• Functionality
• Level of AI sophistication
• Ease of use
• Collaboration options

Integration with popular slide creation tools 

Value for money, functionality .

The best presentation sites are loaded with handy functions that enable you to make visually appealing, info-rich, and engaging presentations with little effort and minimal editing. These include customization tools, templates, image assets, and graphics refinement features. 

Level of AI sophistication 

AI technology is at the forefront of slide makers’ drive to create the best product for their clients. AI-powered presentation sites save you from spending long hours on writing content, digging up graphics, and then formatting every slide — AI handles these tasks for you. But not all AI slide creators are made equal. Some leave you with rudimentary decks that feature repetitive content and unrelated imagery. Others give you a solid starting point for an informative and captivating presentation. 

Ease of use 

The best presentation sites greet you with an intuitive and uncluttered interface that takes you minutes (if not seconds) to master. But usability goes beyond navigating the UI. That’s why we also assess the simplicity with which you can actually produce presentations. Simply put, how easy is it to create and edit slides? Do you need advanced design skills to manipulate the graphics and give the slide deck your desired aesthetic ? The best slide makers take these questions into account, so that their product makes presentations a breeze. You worry about the content, and let the app do the rest. 

Collaboration options 

High-quality presentation apps allow team members to create, edit, and give feedback on presentations remotely. That’s because today’s business needs, along with hybrid work arrangements, mean that more and more teams are forced to collaborate electronically. Features such as cloud-based file sharing and integration with communication platforms help different members of your team work on the presentation from wherever they are. 

Google Slides and Microsoft PowerPoint are the most commonly used presentation programs in the world. These two giants are the natural, go-to option for slide creation in the corporate, educational, and institutional world. Any presentation app that’s worth its salt should integrate with at least one of these tools. At the very least, a quality independent slide app should be able to import and export files that can be used in Google Slides or PowerPoint. 

The best presentation apps are usually not free, but the money you pay for them should be worth the features and benefits you get in return. That’s why we’ve evaluated each of the slide makers above based on the balance between their price point and their offerings. 

How to choose the best presentation website for your needs? 

You can’t really go wrong by opting for any of the 10 presentation sites above; however, to get a tool that’s tailored to your use-case, you’ll have to do a bit more research and analysis. The four steps below should help you zero in on the optimal presentation maker for your needs.   

• Consider the purpose of the presentation. Some slide tools cater to sales teams (think Pitch), others to graphic-minded users (Haiku Deck comes to mind), while others, like Plus AI, are excellent all-rounders. 
• Decide on the level of customization you need. How concerned are you with personalizing and branding your slide decks? If a generic, templated presentation is all you need for a school project, investing in a feature-rich, customizable tool may be overkill. But if you need your slide decks to feature custom colors, fonts, and convey your brand identity, opt for a tool (and pricing package) that has this functionality. 
• Decide if you want AI help. Unless you’re a skilled designer with a passion for creating and formatting slides, AI can be incredibly useful. Consider this: would you rather spend hours on refining your slides and ensuring consistency, or have the AI tool produce a uniformly formatted first draft? Check out the best AI presentation makers here.
• Factor in your budget. Most presentation sites have similar pricing, with monthly plans ranging between $0 and $40. However, some charge more — much more. Of course, the higher price points generally translate into richer offerings that may include other apps for visual content creation. Consider whether you need these extras or if a capable slide creation tool will suffice. 

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How to Make a “Good” Presentation “Great”

• Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

• Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
• Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
• Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
• Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

• Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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Icpc 2024 program.

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Full Program: PDF

All presentations will be delivered synchronously online. Zoom links and passcodes to join ICPC will be emailed to all registered participants .

Oral presentations (shared screening of presentation slides) 28 minutes each (23 minutes talk, 5 minutes Q&A) to allow time between presentations.

Poster presentations (shared screening of a single-slide poster presentation) 13 minutes each (10 minutes talk, 3 minutes Q&A) to allow time between presentations; all posters of a session will also be posted online during the entire poster session.

Virtual Meeting Platform:  Zoom A Zoom account is not needed to join the virtual meetings Links and passcodes to join ICPC will be emailed to all registered participants.

Zoom Familiarization Resources Zoom Basics   Zoom tutorial for beginners

Language of Conference English

Hybrid Event Rules/Guidelines Details to be announced

ICPC 2024 Participation Certificates Certificates will be emailed following the conference and upon request. 

• Open access
• Published: 09 April 2024

Voices of conference attendees : how should future hybrid conferences be designed?

• Sai Sreenidhi Ram 1 , 2 ,
• Daniel Stricker 1 ,
• Carine Pannetier 3 ,
• Nathalie Tabin 3 ,
• Richard W Costello 4 ,
• Daiana Stolz 5 , 6 ,
• Kevin W Eva 7 &
• Sören Huwendiek 1  

BMC Medical Education volume  24 , Article number:  393 ( 2024 ) Cite this article

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With conference attendees having expressed preference for hybrid meeting formats (containing both in-person and virtual components), organisers are challenged to find the best combination of events for academic meetings. Better understanding what attendees prioritise in a hybrid conference should allow better planning and need fulfilment.

An online survey with closed and open-ended questions was distributed to registrants of an international virtual conference. Responses were then submitted to descriptive statistical analysis and directed content analysis.

823 surveys (Response Rate = 4.9%) were received. Of the 813 who expressed a preference, 56.9% ( N  = 463) desired hybrid conference formats in the future, 32.0% ( N  = 260) preferred in-person conferences and 11.1% ( N  = 90) preferred virtual conferences. Presuming a hybrid meeting could be adopted, 67.4% (461/684) preferred that virtual sessions take place both during the in-person conference and be spread throughout the year. To optimise in-person components of hybrid conferences, recommendations received from 503 respondents included: prioritising clinical skills sessions (26.2%, N  = 132), live international expert presentations and discussions (15.7%, N  = 79) and interaction between delegates (13.5%, N  = 68). To optimise virtual components, recommendations received from 486 respondents included: prioritising a live streaming platform with international experts’ presentations and discussions (24.3%, N  = 118), clinical case discussions (19.8%, N  = 96) and clinical update sessions (10.1%, N  = 49).

Conclusions

Attendees envision hybrid conferences in which organisers can enable the vital interaction between individuals during an in-person component (e.g., networking, viewing and improving clinical skills) while accessing virtual content at their convenience (e.g., online expert presentations with latest advancements, clinical case discussions and debates). Having accessible virtual sessions throughout the year, as well as live streaming during the in-person component of hybrid conferences, allows for opportunity to prolong learning beyond the conference days.

Peer Review reports

In-person meetings have long offered important opportunities for professional development for clinicians and academics alike by promoting research, education, and career advancement. Among other things, such events have enabled networking and the introduction of new technologies and techniques into practice [ 1 ]. Research has suggested that in-person dialogue and debate through lectures, poster sessions and roundtable discussions are keys to conference success [ 2 ]. In addition, meeting other researchers, maintaining networks [ 3 , 4 ], and discovering career opportunities [ 5 , 6 ], are all important to attendees. Further, collaborative exchange between multidisciplinary members has demonstrated positive impacts on collaborative outcomes [ 7 ]. Such activity, however, is not without cost as meetings require effort (e.g., travel to conference venues, disruption to work and personal lives, and complex logistical planning for parents or caregivers) as well as money to cover registration, airfare, mileage, accommodation, and meals [ 8 ].

Those challenges amplified in response to the pandemic, as many conferences were forced online [ 9 ], requiring organisers and delegates alike to adapt to virtual environments. Research conducted on the transition has shown that motivations for conference attendance differ between in-person and virtual conferences, demanding a re-think about delegate priorities [ 10 ]. Virtual conference experiences have generally been reported as satisfactory [ 11 ] due to their being far more accessible, inclusive, and sustainable compared to in-person formats [ 12 ]. They appear to enable new learning [ 11 ] and allow populations with fewer resources to participate, thereby supporting equity, diversity and inclusion efforts [ 12 ]. Attending from the comfort of one’s own home or office [ 6 ] fosters a comfortable environment, but creating opportunities for interacting, networking and collaborating in a virtual format is challenging as chat boxes are a pale alternative to face-to-face discussion [ 13 ]. However, overwhelming digital-meeting fatigue, impersonal interactions and challenging time zones [ 14 ] also present challenges. Furthermore, online experiences have not been able to substitute for the hands-on learning via direct interaction with senior colleagues [ 15 ]. This is particularly notable within medical skills training (e.g., surgical procedures) [ 16 ]. That said, the benefits listed along with reduction in environmental impact [ 17 ] all suggest that virtual interactions are here to stay rather than reflecting a transitory adjustment.

In compromise, as the pandemic has subsided, hybrid conferences have become more prominent [ 18 ] and pressure on organisers to maintain hybrid formats is mounting as the majority of attendees now express preference for hybrid conferences [ 19 ]. That is, it has been shown that the majority of conference delegates prefer hybrid formats [ 15 ] because such meetings combine the advantages of in-person and virtual meetings [ 20 ]. For example, in-person conferences allow better interactivity with other delegates, better networking opportunities and better concentration whereas virtual conference formats were preferred for being time saving, cheaper and safer during the pandemic while also being more globally inclusive [ 10 ]. Hence, the combination of both allows for catering to diverse attendees’ needs.

As with anything, however, there are many ways in which a seemingly straightforward idea like “hybrid conferences” can be operationalised, requiring greater clarity regarding what organisers should prioritise as they continue to seek innovative ways to strengthen learning, global accessibility, and flexibility [ 10 ]. In other words, although there is a preference for hybrid formats, it is to date unclear how to optimise hybrid conferences to meet attendees’ needs. Suggestions from recent literature include that hybrid conferences may take the form of local in-person hubs, with a small number of participants meeting in parallel with online and virtual activities that include lectures to wider audiences [ 20 ]. While social interactions are more efficient during in-person gatherings, enabling virtual interaction with a wider array of individuals is more challenging. Ideas to address this include creating opportunities for social interactions through a virtual portal in which speakers can engage in discussions with delegates [ 20 ]. How to manage such innovations in the context of large-scale conferences, however, as well as what attendees would prioritise has not yet been published.

To address this gap, we surveyed conference delegates regarding how future hybrid conferences should be designed. Our main research question was “What are conference attendees’ preferences for in-person versus virtual components of hybrid conferences?” We triangulate on this question by asking meeting attendees about their preferences both in general terms and by inquiring about what could have been improved in the context of a large-scale virtual conference. By conducting this research, we aimed to provide insights into ways to increase the overall utility of academic conferences by providing guidance regarding what should be prioritised by meeting organisers.

This study was conducted in conjunction with the second virtual European Respiratory Society (ERS) annual congress, which took place in September 2021. 16,888 international delegates registered for the meeting, which occurred face-to-face until 2019. The conference attracts individuals with an interest in respiratory medicine from a variety of disciplines and career stages, coming together to present and discuss the latest scientific and clinical advances in the field. Traditionally, the conference included expert presentations with structured sessions for knowledge, clinical skills and networking. When the COVID-19 pandemic emerged, the ERS congress moved to a virtual format for its September 2020 meeting. That virtual conference included a live online streaming platform that was structured similar to news channels (i.e., attendees could stream a variety of “programmes”) that included presentations delivered by the world’s respiratory experts to enable discussion of the latest scientific and clinical advances across the field of respiratory medicine. In addition to providing knowledge updates, clinical debates and case discussions were encouraged. In addition, attendees were given the opportunity to virtually present their own local, regional and international research with experts chairing each session.

Study design

A survey was developed and distributed that was comprised of 2 parts: (1) overall motivations regarding why participants attend conferences; and (2) preferences for conference format and optimisation. The first part is largely a replication of previous work while the second is the primary focus of this study ( see Appendix 1 ). Both sections were designed using AMEE Guide No. 87 [ 21 ] with full details on how the guidelines were followed outlined in the Appendix of Ram et al. [ 19 ].

In particular, six main steps were followed. Summarised with particular attention to their relevance for this study, they consisted of the following:

(1) Literature review and alignment with previous research: Using prior research and the study results reported by Ram et al. [ 19 ], we knew that the majority of respondents would like to see hybrid conferences in the future and we were able to make adjustments to prioritise focus on what particular components of virtual and in-person conferences would be considered optimal by attendees.

(2) Interviews to understand how others conceptualise the concept: SR had previously conducted semi-structured interviews with thirteen ERS stakeholders who had extensive conference attendance experience [ 19 ]. They were asked what they believed motivates conference attendance. A theme extracted from that work pertained to convenience, so we added questions focussed on barriers to in-person attendance.

(3) Findings synthesis and (4) Question development: Our previous success with the online survey format and inclusion of both closed questions and free text questions led us to adopt a similar structure for this work. Mandatory closed questions included aspects of virtual and in-person conferences that make them successful, delegate satisfaction with a virtual conference, and format preferences. Open free-text questions were used to gain a more descriptive account of respondents’ viewpoints regarding what should be prioritised during in-person and virtual components of hybrid conferences, improvements that could be made to virtual only conferences and barriers to in-person conference attendance. Demographic variables included age, gender, country, workplace and professional role.

(5) Expert validation: ERS educational chair members were invited to review the survey and refine any items they felt required clarification.

(6) Pilot testing: Three cognitive interviews were conducted with conference attendees from various disciplines and who were at different stages of their career. This was done to check whether all the items were understandable and to assess how long the survey would take to complete online.

Data collection

SurveyMonkey ( https://www.surveymonkey.com ) was used to obtain informed consent from participants, and to execute the study. 16,888 attendees were invited to participate, via email, after the conference. Invitations included a brief description of the study, and a link to the survey with consent form included. Two reminder emails were sent over the course of a month with an incentive to win a free registration to the ERS Congress 2022. After gaining informed consent from participants, measures were taken to ensure confidentiality and anonymity of the data and by removing any identifying information from participant responses.

Data analysis

Closed questions were summarised through descriptive statistics and open free-text questions were analysed using directed content analysis [ 22 ]. The latter involved extracting keywords from the literature review that informed stage 1 of survey development. They predominantly fell into two categories: in-person attendance challenges and virtual conference challenges. Namely, for in-person attendance challenges, cost , conference registration , travel effort , language difficulties , time commitment , and accommodation were all issues that were used to define the focus of any given comment; for virtual conference challenges, internet connection , virtual networking , and time zones were known to be key issues. These served as a starting point with additional codes being added as the analytic process continued whenever a substantive issue was raised that could not be coded using one or more of these key words. That is, any text that could not be categorised with the initial coding scheme was used to develop a new code that was then added to the code book.

Chi-squared analyses were conducted to compare the distribution of responses when participants were asked to comment on in-person versus virtual components of hybrid conferences.

823 attendees (Response Rate = 4.9%) completed the survey. 40.5% ( N  = 333) reported being male, 39.9% ( N  = 329) reported being female, 0.4% ( N  = 3) preferred not to say and 19.2% ( N  = 158) did not answer. Age was normally distributed with a peak in the 41–45-years-old range ( Appendix 2 ). The modal workplace (39.3%, N  = 261) was a university hospital ( Appendix 3 ). 75.0% ( N  = 617) had attended the previous ERS virtual congress in 2020. 27.8% ( N  = 229) of participants had never attended an ERS congress (i.e., either a past in-person congress or the virtual ERS Congress in 2020).

From a total of 665 attendees who indicated their geographic location, 56.8% were from Europe ( N  = 378), 26.3% were from Asia ( N  = 175), 6.2% were from Africa ( N  = 41), 4.5% were from South America ( N  = 30), 4.2% were from North America ( N  = 28), and 2.0% were from Oceania ( N  = 13). While no demographics are available for all of the 2021 ERS congress attendees, these proportions compare well to those of a previous conference [ 19 ].

Conference preferences

Consistent with our previous work, the majority − 56.9% (463/813) - of respondents claimed they would prefer conferences to use a hybrid format in the future. 32.0% (260/813) preferred in-person meetings and 11.1% (90/813) preferred virtual formats alone. Barriers to attendance at in-person conferences were primarily cost related (reflecting 74.0% (361/488) of the reasons given for difficulty attending in-person). 21.5% (105/488) of the barriers expressed related to travel challenges (including the time required) and a small minority mentioned other things such as difficulty getting out of clinical duties and language barriers.

Optimising in-person components of hybrid conferences

503 free-text responses were received to the question: “We are thinking of moving to Hybrid conferences (combination of virtual and in-person components) for the future. What would you like to see in the in-person component?” In descending order of prevalence, 132 (26.2%) indicated a desire for clinical skills sessions, 79 (15.7%) wanted experts’ presentations and discussions, and 68 (13.5%) mentioned opportunities for interaction between all members (e.g., attendees, speakers, patients). Full details of the direct content analysis codes and their frequencies for in-person components of hybrid conferences are included in Table  1 . 21.9% of participants (180/823) selected a preference for the in-person component to be held over Friday-Saturday-Sunday , closely followed by a preference for Monday-Tuesday-Wednesday , which was chosen by 20.1% (165/823) of participants, and Thursday-Friday-Saturday , which was chosen by 19.8% (163/823) of participants.

Optimising virtual components of hybrid conferences

When respondents were asked to reflect on their preferences for the virtual components of hybrid conferences, 67.4% (461/684) indicated desiring virtual sessions both during the in-person congress and spread throughout the year. 18.0% (123/684) preferred virtual sessions only during the in-person event and 14.6% (100/684) preferred virtual sessions throughout the year rather than during the in-person event.

486 free-text responses were received to the question: “We are thinking of moving to Hybrid conferences (combination of virtual and in-person components) for the future. What would you like to see in the virtual component?” In descending order of preference, 118 (24.3%) indicated a desire for live streaming of experts’ presentations and discussions; 96 (19.8%) wanted virtual clinical case discussions; and 49 (10.1%) mentioned knowledge update sessions. Full details of the direct content analysis codes and their frequencies for virtual components of hybrid conferences are included in Table  1 .

Chi-squared analyses conducted on codes that are applicable to both in-person and virtual conference components showed that the preference for “Clinical skills sessions” was mentioned a greater proportion of the time in the context of in-person components whereas “Clinical case discussions” and “Poster and oral presentation sessions” was mentioned a greater proportion of the time in the context of virtual components of hybrid conferences.

Means of improving a large-scale virtual conference

In addition to asking attendees for their preferences for the virtual and in-person component of hybrid conferences in general terms, we also asked attendees “What improvements would you suggest for this year’s virtual congress?” as a means of understanding how to improve virtual components of conferences. 58.6% ( N  = 482) of respondents were highly satisfied (assigned 6 or 7 on a 7-point scale) with the 2021 ERS virtual congress. The factors that drove that success were dominantly “quality of speakers and presenters” (as indicated by 67.8% ( N  = 558) of respondents), the “relevance of topics/content of sessions” (65.1%; N  = 536), and “interactivity within sessions and audience participation” (38.5%; N  = 317).

361 attendees commented on improvements they would prioritise. They primarily focussed on greater interaction between members in the virtual platform (23.3%, N  = 84), technical improvements (22.4%, N  = 81) and increased variation of topics (14.4%, N  = 52). Table  2 demonstrates direct content analysis codes and their frequencies outlining ways of improving a large-scale virtual conference.

Our respondents indicated that the majority of them would prefer future meetings to take place in a hybrid format, with virtual sessions spread throughout the year in addition to during the congress itself. In doing so, they identified aspects of conferences they would prioritise for both in-person and virtual components. For in-person components of hybrid conferences, respondents recommended prioritising increasing the number of clinical skills sessions and live plenaries of experts’ presentations (e.g., latest scientific advancements, clinical debates and case discussions and, opportunities for interaction between delegates). For virtual components of hybrid conferences, respondents similarly recommended prioritising live streaming of experts’ presentations, but they also suggested increasing the overall number of clinical case discussions and facilitating opportunities for virtual discussions with experts. Suggested improvements for a large-scale virtual conference include prioritising both interaction between participants (attendees, speakers, patients) and technical improvements. Cost remains a major barrier for in-person conference attendance in addition to the challenges associated with travel.

As organisers strive to offer conferences that enable learning, global accessibility, and flexibility, the preference of candidates to have virtual components take place during the meeting and throughout the year takes on great importance. The literature, however, suggests that segregating the community of people with interest in a subject area into those who attend traditional in-person conferences and those who attend virtual meetings should be avoided, for fear of creating subgroups rather than taking proper advantage of the full community’s inherent ability to broaden the conference’s diversity and strengthen social networks [ 23 ]. This highlights a need to focus on continuing with hybrid formats with the now improved clarity of what aspects should be included in the respective in-person and virtual components.

While cost will inevitably prevent some people from attending in-person conferences [ 24 ], delegates’ desires for hybrid meetings reinforces the inequity of holding meetings that are purely in-person; incorporation of virtual components during hybrid meetings might help to enable greater interaction between those with more and those with fewer resources.

Focussing more granularly, respondents suggested that practicing live clinical skills should be prioritised for the in-person component of hybrid conferences (26.2% compared to 4.5% for the virtual component of hybrid conferences), in addition to networking. The former could include use of bronchoscopes and practice of novel surgical incisions in a simulated setting to broaden skill development. Conferences that can provide such in-person live clinical skills sessions, with experts facilitating, appear likely to attract attendees by offering direct learning they can translate back to their local setting. Recent literature suggests that more virtual reality–based technology may be used to improve the use of hands-on workshops after virtual sessions to reinforce the concepts learned in lectures and during live operative demonstrations [ 15 ]. Whether or not that can be made as effective as learning during in-person meetings remains to be seen given that face-to-face meetings allow participants additional benefits of listening to information while observing the speaker’s body language, facial expressions, and gestures (i.e., cues that are often difficult to detect virtually, but improve the ability of people to communicate effectively [ 25 ]).

That said, our findings suggest that clinical case discussions are more valued as part of the virtual component of the hybrid conferences compared to the in-person component (19.8% compared to 4.8%), thus supporting the idea that knowledge (as opposed to skill development) should be the focus when conducting virtual sessions. Consistent with that observation is that poster and oral presentation sessions were more frequently mentioned for inclusion in the virtual component of hybrid conferences. Such may be preferred by attendees in a virtual setting because they create the opportunity to present one’s findings to support continuous professional development through improving presentation skills and acquiring mandatory CPD points. They also grant the opportunity for learning from other presentations within the designated session, perhaps from the convenience of home. It is important to keep in mind, however, that previous research has reported that it should not be assumed that conference goers are a homogenous group; rather, subgroups of attendees and their different motivations for attendance likely need taken into account [ 19 ].

With respect to the large-scale nature of the conference focused upon in this study, it is noteworthy that the results show that participants envisioned the quality of speakers/presenters and relevance of topics/content of sessions to be fundamental determinants of their satisfaction with virtual conferences. Those findings are similar to those shared by Rubinger et al. [ 6 ] in their discussion of how to maximise virtual meetings and conferences following a review of conference best practices (i.e., they drew particular attention to speaker quality). Attracting high quality speakers may be more feasible in a large-scale virtual conference because conference organisers usually require a budget to cover travel costs for those who are invited to in-person conferences; the finances freed up might be used to source the best experts within a field. To ensure they meet the needs of attendees, Rubinger et al. stress the importance of ensuring that speakers have appropriate support documents and template presentations that take into account what participants should take away from the presentations [ 6 ]. Our own prior research comparing virtual conferences with past in-person conferences [ 10 ] suggested that participants would like the opportunity for knowledge gain from conferences to extend beyond that of the conference days, effectively lengthening the meeting by providing preparatory and follow-up resources. For conference organisers, pre-reading material, take-away messages in a summary document or virtual multiple-choice questions to test knowledge before and after the conference may be beneficial for attendees by lengthening the timespan in which they engage in learning.

In any case, a dominant issue for respondents in this study was the importance of greater interaction between all members in the virtual platform and the need for technical improvements. This highlights that networking is a main priority for attendees even in virtual conferences although they would prioritise in-person networking opportunities when hybrid formats are used. When conferences must be run entirely online, virtual networking opportunities may be particularly important for younger members of the community (e.g., students who may not have access to the financial means to travel to large-scale international conferences but are able to join online).

Strengths, limitations and future research

Strengths of this study include its large-scale survey design and utilising an international and multidisciplinary population that was forced to grapple with questions of conference priorities (the focus of the research) as a result of the constantly changing circumstances of the COVID-19 pandemic. Conducting this study after the second ERS virtual conference, that is, created considerable opportunity to gather experience-informed guidance for conference organisers who now need to determine how to proceed with meetings in the future. Through investigation of delegate preferences and barriers faced, we were able to identify inequities inherent in offering in-person formats alone. This information will help conference organisers increase the utility of their meetings for all attendees.

The limitations associated with our study include a low response rate (4.9%) despite the use of multiple follow-up reminders and a lottery incentive, as suggested by [ 26 ]. Concern deriving from that fact is lessened to a degree by the sample size being large and the demographics being similar to what is expected from the conference delegate population. Selection bias may still exist, however, given that, for example, respondents with greater technical prowess may have been more readily able to fill out the survey. More generally, the decision to recruit from the delegate list of a virtual meeting means that we are missing the perspectives of those who did not attend the conference because they do not value the learning/interaction that is on offer through virtual meetings. It is noteworthy, however, that only 11% of respondents expressed a preference for virtual meetings alone, suggesting that participants were not simply those who were particularly supportive of the format in which the ERS took place. Unfortunately, the conference is unable to provide demographics for the full set of delegates, making it impossible to judge the representativeness of our sample but we would note that the gender and geographic distribution are similar to that of previous years [ 19 ].

Future research should include investigation into what specific sessions attendees would like to see within in-person and virtual components of hybrid conferences (e.g., online flipped-classrooms, live simulation multi-disciplinary team sessions to tackle respiratory emergencies) as well as how structured virtual socialising is perceived by attendees and/or supervisors, experts and mentors.

Our study has given light to conference organisers regarding how future hybrid conferences might best meet the preferences and priorities of attendees. Such conferences would ideally include (a) an in-person component focussed on live clinical skills sessions and networking and (b) a virtual component with sessions, throughout the year, focussing on speakers who are experts in their field and able to deliver good online teaching and learning on a variety of topics. By targeting this balance in a hybrid conference, organisers can enable the vital interaction between individuals during the in-person component (e.g., networking, viewing and improving on clinical skills) while enabling them to access virtual content at their convenience.

Data availability

The datasets used and/or analysed during the current study are available from the corresponding author on request.

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Acknowledgements

We would like to thank the participants of this study and the European Respiratory Society ( https://www.ersnet.org ) for funding this study as part of a PhD research project.

SRs PhD is sponsored by the ERS; however, it was made sure that the study was designed and supervised by SH and KE who were all not affiliated with the ERS.

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Institute for Medical Education, Department for Assessment and Evaluation, University of Bern, Mittelstrasse 43, 3012, Bern, Switzerland

Sai Sreenidhi Ram, Daniel Stricker & Sören Huwendiek

Graduate School for Health Sciences (GHS), University of Bern, Bern, Switzerland

Sai Sreenidhi Ram

European Respiratory Society, Lausanne, Switzerland

Carine Pannetier & Nathalie Tabin

Department of Respiratory Medicine, Royal College of Surgeons, Dublin, Ireland

Richard W Costello

The Clinics of Respiratory Medicine and Pulmonary Cell Research, University Hospital Basel, Basel, Switzerland

Daiana Stolz

Clinic of Respiratory Medicine, Faculty of Medicine, University of Freiburg, Freiburg, Germany

Centre for Health Education Scholarship, University of British Columbia, Vancouver, Canada

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Contributions

The study was part of a PhD project and hence included the PhD candidate SR, and her supervisors SH and KE. The overall research group included members of the ERS; both within the educational council, DSto and RC and employed members of the educational event organisational team, CP and NT. The collective research team including all authors contributed to the conception, study design and refinement of survey and interview guide. SR conducted all interviews with NT and CP supporting the distribution of the survey and data anonymisation. Data analysis and interpretation was conducted by SR and SH with additional interpretation support from KE. SR, SH and KE drafted the preliminary article with RC, DSto, DStr, CP and NT contributing critical revisions. All authors approved the version to be published and were in agreement to be accountable for all aspects of the work.

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Correspondence to Sai Sreenidhi Ram .

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Competing interests.

SRs PhD is sponsored by the ERS. No other authors have no competing interests.

Ethics approval and consent to participate

The study was deemed exempt from ethical review after application to the Regional Ethics Committee of the Canton of Bern (member of the Swiss Association of Research Ethics Committees, Switzerland) BASEC-Nr: Req-2021-00833 (Acquired: 22/07/2021). To gain informed consent, all attendees of the ERS Congress 2021 were e-mailed with a brief description of the study which contained a link to the survey. It was explicitly stated that by filling in the survey, participants were providing consent for their answers to be used as part of a PhD research project. Measures were taken to ensure confidentiality and anonymity of all data by removing any identifying information from participant responses.

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Ram, S.S., Stricker, D., Pannetier, C. et al. Voices of conference attendees : how should future hybrid conferences be designed?. BMC Med Educ 24 , 393 (2024). https://doi.org/10.1186/s12909-024-05351-z

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Received : 02 October 2023

Accepted : 26 March 2024

Published : 09 April 2024

DOI : https://doi.org/10.1186/s12909-024-05351-z

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