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Top 10 Project Management Life Cycle Templates With Samples And Examples

Minakshi Arora

As business projects go, one of the most iconic and important has to be the operation that gave us the internet. Started as a US Navy project, it is today the predominant technology that powers most of the world's communication today.

In that project, we are touching newer heights in speed, scaling the concept up and researching and developing new applications every day. The internet project management life cycle has been a stupendous success, and is still in the works. What will it take for your business to replicate this success of managing a project life cycle to its peak of success?

Apart from ensuring that the project is right for your business, you will also need to pay humongous attention to detail.

Flexibility in project management life cycle, and carrying it forward, when new applications and avenues might just open up from your project implementation is an under-valued skill.

Even before you start, however, you need a blueprint where you detail your project management life cycle. You may not be doing the project yourself but may be outsourcing it, even then the presentation of the plan is critical.

SlideTeam offers you this collection of best-in-class presentation complete decks, templates that are content-ready to help you get a plan off the blocks a jiffy.  As you do this, perhaps you will need charts on project management to help you get the guidance. Find it here with a click.

The idea is to help you showcase your expertise, with us providing you the world's best curated and well-research presentation solution to do so. The critical pain point we resolve is providing you with the structure and framework to exhibit and convey your knowledge in the best possible visually designed way. Each of our project management ppt slides are 100% customizable and editable to give you the freedom to make these your own.

Read on for a wonderful, knowledgeable dip into the world of project management life cycle PPT presentations.

Template 1: Project Management Life Cycle Methodology PPT Presentation

Projects that do well are either that have their goals well-defined or methods well-defined. Know about the matrix in the comprehensive PPT Presentation and learn about the four kinds of projects based on this kind of life cycle classification. For instance, an engineering and construction project has both a well-defined goal and a well-defined method and is this easily planned in terms of life cycle. Know how project scope and objectives relate to its final success or outcome. If you are a business that loves to budget everything then it will help to see how the resource graph varies with the five project lifecycle phases of conception, definition, organizing, implementation, and termination. Use this template as the definitive guide on guiding your projects to the optimum success with its life cycle integrity intact.

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Template 2: CRM Life Cycle Phases and Project Management PPT Presentation Slides

If ever businesses needed a project life cycle to deliver to a T, it has to be in its Customer Relationship Management (CRM). In 70 slides, this complete deck takes you through a tour of the five elements you need to have in top shape to get this project right. These are strategy, people, systems, process and structure. Present the differences between transactional versus relationship marketing to showcase your subject matter expertise and share new insights on why customers move away and explain authoritatively, the economics of customer retention. To ensure the knows audience is aware of your tech-savvy business, get to highlight the complete e-CRM process as well.

Template 3: Project Management Life Cycle Methodology PPT Template Bundles

This is a primer on ways to run project management lifecycles across industries, and it works well for you to present yourself as an expert on project management per se. With the framework in place of initiation, planning, execution, closure, there are infinite possibilities to showcase your expertise in project management life cycle with this PPT Presentation. For IT enthusiasts, we have software development; then, construction project managers will find the added step of monitoring to their job portfolio; cyber security experts will find identification of the user as an added task and so on. Download now to use this presentation template across the full gamut of project managements across business.

Template 4: Five Phases of Project Management Life Cycle

Dig deep into the five stages of project management life cycle with this PPT Template. Learn how initiating starts with brainstorming with the team and conducting preliminary research for feasibility; then, discuss goals and process to move forward with your team, after the other two steps, finally arrive at closing of the project with the aim to hand over the project to the client, at least four days before the contracted deadline. There is nothing more important to getting good, repeat business than beating self-imposed deadlines. Download now to get an idea of presenting this idea in a persuasive manner to your executing team.

Template 5: Information Technology Project Management Life Cycle

This PPT Presentation is for busy project managers in IT who might be facing a bit of flak for slow uptake to new projects. With this visual template, they can motivate their team on planning and staying ahead of the curve in IT project management life cycle. Learn about concepts like controlling the quality of the project with checks every two months, in addition to an impressive closure statement with costs and time taken listed clearly. Download now to master the intricacies if IT project management life cycle.

Template 6: Project Management Life Cycle in Four Phases

This PPT Presentation helps you document the four phases of project management life cycle when the goal and method both can be a little amenable to real-time change and given to dynamism. This presentation template allows you to showcase the processes as starting with Analysis and Discovery; dealing with Design and Development; before indulging in documentation and pre-construction work, before ending a project with construction and close-out. Use this template to showcase your expertise in learning as the project gains momentum.

Template 7: Five Project Phases of Project Management Life Cycle

This PPT Presentation starts with the Requirements Definition and Planning, which leads to the project initiation and execution steps. The key with this presentation template is to realize that project monitoring and cost control is what makes the project roll and become successful. Impress a roomful of people with this template to make sure you can communicate how critical requirements planning is to the project management life cycle.

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Template 8: Marketing Automation PPC Life Cycle Project Management

Marketing automation is a key project with most business organizations where the aim is to make a case for a life cycle that perpetuates in the form of giving you results after key change in each input. This PPT Presentation demonstrates the steps that this kind of project management life cycles seeks. Use this as a design input to ensure that there is enough meat in your marketing content to create a project that can sustain over a long period of time, as is the nature of most marketing projects.

Template 9: Four-Stage Sequential Project Management Life Cycle

In this PPT Presentation, learn how the four sequential steps of initiation, planning, execution, and closure form the DNA for any project management lifecycle. Inform a room of people about developing a business case and identifying the project scope with this short and crisp one-page template. Download now to see how a disciplined business runs its projects with a the single-minded vision of four sequential steps.

Template 10: Project Management Life Cycle from Initiation to Closure

This Presentation Template on life cycle of a project management guides you through assessing its challenges (in initiation) to making risk assessment strategies in project planning. In project execution, tell your audience about the ways to measure project performance, monitor and evaluate risk and bring closure to the project with creation and delivering of the final project. Emphasize to your audience the importance of putting systems in place with this presentation.

Business and projects are inseparable

In terms of effectiveness, business as usual is just not done for large corporations. It is projects that matter and hence the matter of life cycle of these important islands of excellence that do give an organization the added dose of profitability. A strategic planning framework also helps businesses shore up the thinking part of the business, as it were. Click here to know all about strategic planning frameworks here.

PS: In terms of projects, there is a lot to be said about objectives and results. Find out how to ace a project with this Ultimate Guide to Project Management Life Cycle with a click here.

FAQs on Project Management Lifecycle

What is project management life cycle.

A project management life cycle is about ensuring that the sequence of phases that a project undergoes all are in sync and lead to a situation, where the project gets completed to the best of its capability with the least resources. One must be consistently logical when dealing with project management life cycles as these are all different across industries. A project management lifecycle for education cannot be replicated for a project in software development or robotics, though both may have the same sequential steps.

What are the five stages of the project life cycle?

The five stages in a project life cycle are, of course, the stage of requirement analysis and planning. For instance, for a research process you will require subjects for experiment, a control group and a laboratory and some manpower, plus gadgets needed to conduct your experiments. This, thus, will need you need to see which is the best way of going about fulfilling these requirements. Then, comes the stage two of project initiation, followed by project execution, where the most resources are spent, and estimates are overshot frequently. In stage 4, performance analysis and cost control happen, and after this the stage 5, once learns to closeout the project. Remember, this cycle repeats in every project and finally it is up to the business analysts to see if the project was a success.

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Project Life Cycle: Definition, Importance and 5 Phases

Whenever a project starts, it passes from various stages and processes until it gets completed. There are many stakeholders of a project in the arena of the business world. The project manager tries to incorporate all of the relevant and beneficial suggestions, steps, and methodologies to get the desired results. But how can the project be completed in a way as desired by its stakeholders? Is there a systematic method through which a project manager can accomplish his project’s milestones more effectively? The answer is the Project Life Cycle. A project’s life cycle is a process in which a project manager visualizes the whole project in the form of actionable steps and phases to achieve the desired results in a defined time period. What is its importance for businesses? What are some stages of the project life cycle? This article covers all the aspects that you need to know about the project life cycle.

What is the project life cycle?

The project life cycle is considered as a set of steps that are necessary to be followed by a project manager in order to manage and ultimately complete a project. It allows a project manager to further divide the processes and milestones of a project into smaller tasks so that their completion and management becomes easy. Having a sound knowledge of the project lifecycle may prove to be significant for business owners and project managers as it allows them to carefully plan, execute and complete their business projects in an efficient and timely manner.

What is the significance of the project life cycle?

There are some well-known stats that say 70% of the projects that are initiated and worked on by different global organizations fail ultimately, and 17% of IT projects go so badly, they threaten the existence of the company ( source ). There may be many reasons behind this shocking fact like inaccurate project inputs, ineffective project stakeholders and shifting project dynamics with improper planning, etc. To counter this unfortunate issue of project failure, the process of the project life cycle can greatly help the project managers and business owners.

The project life cycle helps in maintaining the momentum of the project by defining the exact and as the same place thorough steps that need to be followed throughout the project’s journey. It defines a proper strategy that can be followed by different teams linked with the project in order to facilitate a project manager. It helps in planning the outcomes of a project and further categorizes those outcomes for their effective accomplishment. It also plays a decisive role in the ultimate project management and completion. The project life cycle is further broken down into five stages which are given as follows.

Five stages of project life cycle

Just like any other business mechanism, the project life cycle is further divided into five phases/stages that are the stepping stones for achieving any project’s ultimate results. The phases of a project life cycle are sometimes known as project management phases .

1. Project initiation phase

In the beginning, you need to question yourself about why you are going to initiate a specific project. In this way, you will have a clear idea of what type of problems will be solved and what will be the core objective of your project. Different teams may brainstorm together to discuss what potential problems can be solved after the completion of the project. For example, a business owner is running an online store and he is not getting enough sales there. Now, at this stage, the project team will analyze different factors related to that problem and think of some ideas to tackle the concerning issue. At this stage, both the relevant business teams and project’ stakeholders can conduct several meetings to further decide what needs to be done and whatnot. This stage must not be confused with the term “scope of work” as it is only the measure of required steps that may or may not be taken by a project manager in order to proceed with the project. So the following questions can be asked at this stage to better understand the purpose of this crucial phase of the project life cycle.

• What is the issue being faced by the client and how can you resolve it?
• What will be the possible milestones, budget, and required time period related to the project?
• Do you have enough capability to run and complete the project with your business resources?

After you get approval from the client’s side to further proceed with the project mechanism, you will enter into the 2nd stage of the project life cycle.

2. The planning phase

Being one of the most important phases of the project life cycle, planning plays an important role in proper project completion. At this stage, various aspects and parameters are decided like the project’s time period, its deliverables, the involved processes, and so forth. At this stage, a project manager picks up the relevant team members for a specific project. He assigns specific duties to certain members of the team according to their expertise and job descriptions. At this stage, the project’s deliverables are also defined along with the steps to achieve them. Every single detail is discussed and shared with the whole team to remove any ambiguities and uncertainties. In order to evaluate the project’s progress, the metrics are also defined along with the ultimate timeline that needs to be followed during the project’s journey.

You need to ask yourself the following question for better planning of your project.

• What are the different tasks that are involved in the project’s timeline?
• Have these tasks been allocated to different team members?
• Is the project plan clear and easy to digest for everyone? Do all team members resonate with the project’s deliverables, deadlines, and consecutive processes?
• Does your team understand the expectations related to the project?

You can further discuss your plan with your team members and incorporate their feedback on it to make sure the plan is more realistic and actionable.

3. The execution phase

The next stage is the project execution stage where you start working on already decided project milestones according to the set timelines. Now, you have a clear idea about who is responsible for every single task that is involved in the overall project. At this phase, you try to ensure that each task gets completed according to the planned strategy. Through task management, you can evaluate the performance of each and every team member involved in the project cycle. You make sure that each milestone gets accomplished according to desired expectations. You keep getting involved in all processes of the project so that no update and instruction gets missed by your execution team. At this stage, you can also leverage some special tools like Teamwork , Asana, Project BI, and Tableau to automatically track different processes and point out the loopholes during the project’s journey. 

At this stage, you can effectively use these kinds of questions for your facilitation.

• Have all decided tasks been completed?
• Has the budget been the same as predicted?
• Were there any issues that were resolved before they became bottlenecks for the overall process?

Now you need to have a clear understanding of the project’s productivity and the decided budget and make a comparison between them. After doing so, you will be ready to enter into phase four of the project life cycle.

4. The control phase

No process gets effectively completed with proper control measures. As far as projects are concerned, a systematic evaluation and control of the various processes involved in the project’s journey are needed to achieve their objectives and end goals.

Project managers should be agile enough to track the resource utilization and task completion rates effectively. Proper measurements should be done in order to spend the resources according to the predefined budget of the project. For further clarification and transparency, you can share your project’s progress with your business’s stakeholders on a consistent basis. You can use a slide presentation to inform your clients and stakeholders about the progress of your project.

A slide presentation allows you to combine visual and textual data and information simultaneously so that you can communicate your ideas and results effectively. Using project management templates for PowerPoint or Google Slides can help project managers save a lot of valuable hours while preparing presentations and showing the steps of a project life cycle process. In no time, your very own professionally crafted PowerPoint slide presentation will be ready to mesmerize your audience.

At this stage, you can ask yourself the following questions.

• Is your team’s efficiency meeting the desired criteria?
• Is the budget in control?
• Are the project’s deliverables being monitored and accomplished on time?

After the proper controlling and evaluation phase, it’s time to officially deliver your project to the end stakeholder and complete the project.

5. The completion stage

As you have properly evaluated your project’s deliverables and accomplished your milestones, it is time to properly deliver your project and end the process. But the project completion stage is not all about delivering the project and getting paid for it. Being a project manager, while delivering the project to the final stakeholder, you need to ask for further feedback to improve the performance of your team members for future projects. Aspects like what impressed the client the most, what the team members missed, and which project areas need further improvement are very important for businesses.

You can ask yourself the following questions to better understand the purpose of this stage.

• Have you got feedback from your client about your project’s success?
• Has the feedback been delivered back to the relevant team members?
• Have you learned something innovative to further improve your project management practices?

In this way, the life cycle of a project gets properly completed.

Top Advantages of Using a Project Lifecycle

The project lifecycle involves many advantages for businesses that can not be ignored easily. Some of these lucrative advantages are given as follows.

1. You get a proper project delivery structure

One of the striking features of the project life cycle is that it provides a systematic roadmap for the project’s deliverables, milestones, timelines, and processes. Nothing is missed while planning and executing the project so that the desired outputs are achieved at every phase of the project’s cycle. You get a well-defined project delivery structure that allows you to achieve your set targets successfully.

2. Effective communication prevails among team members

The project life cycle allows you to properly allocate different tasks and responsibilities according to the qualifications and expertise of your team members. When everything gets cleared, all team members can communicate with each other effectively to collaborate and achieve the desired milestones of the project. The teamwork among the employees gets boosted and everyone performs to their fullest during the project’s progress.

3. Evaluation of the project’s progress gets facilitated

The proper evaluation of all project parameters and tasks is necessary to measure the productivity of your team members. You need to compare the set targets with the achieved milestones to visualize a clear picture of what has been accomplished so far. The project life cycle allows you to properly analyze your project’s progress and evaluate its success rate in real-time scenarios.

The project life cycle is the name of all steps that are involved in order to properly manage and complete a project.

A project manager should have the ability to properly plan, execute, control, and deliver the desired results related to a project. The project life cycle helps the businesses to properly accomplish all of their objectives and goals and satisfy their end stakeholders and clients.

The process starts with an initiation and planning stage where the real problem affecting the project’s stakeholders is located and a plan is developed to tackle this problem. After running through a proper execution and evaluation stage, the project gets ready to be delivered. The feedback of the client in response to the delivered project is very crucial to further improve the business mechanism and overall efficiency of team members involved in the project management.

One of the major purposes of the project life cycle is to streamline all the steps involved in a project mechanism and define actionable milestones with measurable steps to achieve the end results successfully.

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Home Blog Business How To Create a Project Presentation: A Guide for Impactful Content

How To Create a Project Presentation: A Guide for Impactful Content

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

• Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

• The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates or working with our AI PowerPoint generator . As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary slide . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In an executive summary , show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

• An Introduction with a brief background about the project. 
• A short explanation of the project’s objectives and completion goals.
• A quick overview of the timeline with start and end dates.

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

• Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
• Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
• Seismic Design: The design must account for seismic loads. 
• Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
• Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
• Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
• Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
• Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
• Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
• Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
• Site Acquisition: Acquire site and terrain for building and logistics.

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

• Professional Services
• Construction Labour
• Quality Assurance
• Contingency
• Waste Disposal and Cleanup
• Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

• Project Budgeting and Financing
• Land Purchase & Renting
• Conceptual Design
• Detailed Design
• Access Routes
• Waste Disposal
• Simulations
• Materials Tests
• Seismic Tests
• Fabrication
• Preparation of Modular Pieces
• Build and Assembly
• Test under Acceptance Criteria
• Stress Test
• Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

• Site Analysis
• Feasibility Analysis
• Design Concepts
• BIM Model Creation
• Model Revision
• Environmental Impact
• Present Design

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

• Design Errors
• Construction Delays
• Budget Overruns
• Regulatory Changes
• Site Conditions
• Equipment Failures
• Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

• The current timeline
• Top 5 issues
• Current Burndown
• Top 5 risks.

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

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Project Life Cycle Lecture - 18.

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Project Management Shuffle Directions: take the definitions from the following cards and write a song using the tune from “Cupid Shuffle”

TAREK A. TUTUNJI Rapid Prototyping. Prototype A prototype can be defined as a model that represents a product or system. This model is usually used for.

Lecture # 2 : Process Models

Enterprise Resource Planning

Information Systems Analysis and Design

Alternate Software Development Methodologies

Requirements Modeling

RAPID PROTOTYPING Fundamentals of Rapid Prototyping

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall Essentials of Systems Analysis and Design Fourth Edition Joseph S. Valacich Joey F.

Copyright 2002 Prentice-Hall, Inc. Chapter 1 The Systems Development Environment 1.1 Modern Systems Analysis and Design Third Edition Jeffrey A. Hoffer.

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Project Management Session 7

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Project Life Cycle

Jul 30, 2014

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Project Life Cycle. Minimum time to complete. 6 Months. Preliminary Engineering Environmental Clearance Permitting. Design Detailed Design (18 mo) Land Acquisition (3 mo) Railroad Rights of Way (1 mo) Utility Relocation (3 mo) Local Agreements with Counties

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Presentation Transcript

Project Life Cycle Minimum time to complete 6 Months • Preliminary Engineering • Environmental Clearance • Permitting • Design • Detailed Design (18 mo) • Land Acquisition (3 mo) • Railroad Rights of Way (1 mo) • Utility Relocation (3 mo) • Local Agreements with Counties • & Municipalities (1 mo) 24 Months Time 2 Months • Public Comment (15 days) • Federal Authorization (1-3 wks) • Advertise for Bid (3 wks) Shovel Ready (minimum time 32 months) 8 Months Construction • Priority to Projects expected to be completed within 3 years (2/17/12) • 50% Obligated within 120 days (8/17/09) • From H.R. 1-92 • Remaining 50% Obligated within 1 Year (2/17/10)

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