do you put word count on essay

How-To Geek

How to insert a word count into your word document.

Word tracks certain summary information about documents, such as the number of words in a document.

Word tracks certain summary information about documents, such as the number of words in a document. If you want to display the number of words contained in your document in the document itself that you can quickly update, this is easily accomplished.

To insert a word count in your document, place the cursor at the point in the document where you want to insert the word count and click the “Insert” tab.

In the “Text” section of the “Insert” tab, click the “Quick Parts” button. If your Word window is not wide enough to display “Quick Parts” next to the appropriate button, click the button with the icon to which the mouse cursor is pointing in the following image.

Select “Field” from the drop-down menu.

On the “Field” dialog box, select “Document Information” from the “Categories” drop-down box.

Click on “NumWords” in the “Field names” list on the left.

The “Format” and “Numeric format” lists allow you to specify the format for the field being inserted. However, for the number of words, you don’t need to apply any formatting so don’t select anything from those lists. Click “OK” to insert the field into the document.

The number of words in your document is inserted at the cursor. Once you add or delete words in your document, you can update the word count by right-clicking on the word count number, and selecting “Update Field” from the popup menu.

NOTE: When the cursor is in word count number, the number is highlighted in gray because the number is a field.

If you have other fields in your document you want to update, you can update all of them at once by pressing "Ctrl + A" to select the whole document (minus any headers, footers, footnotes, or endnotes) and then pressing "F9". To update fields in headers, footers, footnotes, and endnotes, you must open those parts of the document and update the fields in them separately.

You can also insert other document properties into your Word document, including built-in and custom properties .

Where should I include the word count in my APA format paper?

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APA 7th Edition Referencing Guide: Formatting your assignment

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Check your course module outline, or ask your tutor how they would like your assignments formatted.  If you can't find this information, then the below guidelines have been taken from the Publication Manual of the American Psychological Association: The Official Guide to APA Style (7th ed.) (the Manual) to assist you.

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* { box-sizing: border-box; } .row { display: flex; } .column { flex: 50%; padding: 10px; height: }.

All papers should have a title page (you may have been provided a template in your module outline). All pages should be numbered (top right corner) and often you are expected to include your student ID number on each page too.  If you are handing in a paper copy, you may need to ensure you only print on one side of the page (check your tutor's preferences).

All margins (top, bottom, left, and right) should be 2.54 cm (this is the default 'normal' setting on Word).  However, some tutors might like your left margin to be much bigger (e.g. 4 cm) to allow for marking.  Also, if you are intending to get your assignment bound, you need to allow space on the left-hand margin to allow for this.

The entire paper should be double spaced, except:

• Elements of the title page (not relevant for undergraduates)
• The body of tables, figures and images will depend on the presentation of the data.
• Displayed equations

Postgraduate students and those of you publishing your work, refer to the Manual for specific information.

APA style allows for a range of accessible fonts to be used, but be consistent and use the same font throughout your paper.  However, it would be advisable to stick to 11-point Calibri or 11-point Arial throughout your assignments.

Paragraph alignment and indentation

Text should be aligned left, so that your right margin has an uneven "ragged" look. D on't use full justification, otherwise your words will be unevenly spaced across the page.

Indent the first line of every paragraph by using the tab key.

• Level 1 headings should be centred and bold.
• Level 2 headings should be left-aligned and bold
• Level 3 headings should be left-aligned and bold italic

See the Manual for further information.

Appendices contain material that supplements your paper, but would be distracting or inappropriate to include within the body of your text.  For example, if you interview someone for your research, you might want to include the transcript of the interview in an appendix.

Appendices go at the very end of your assignment after references, footnotes, tables, and figures.  Begin each appendix on a new page and provide a label and title for each.  If you only have one, label it Appendix. If you have more than one, label each with a capital letter e.g. "Appendix A", "Appendix B", in the order mentioned in the text. (Note, each appendix needs to be mentioned at least once within the text by its label, e.g. "see Appendix A".)  Labels should be bold and centred.  The appendix title should describe its contents and also be bold and centred, but on a separate line from the label.  Use title case for both the label and title.

Appendix A (label)

Analysis of Speech Fragments (title)

Content of appendix formatted the same as the body of the assignment.

According to the Manual, your word count should include the entire document from the title page to the appendices.  However, for the purposes of an assignment, we would only expect your word count to include the text (and in text citations) of the body of your work, not the title page, contents page, reference list or appendices.  As always, double check with your tutor to find out their preference.

Italicising foreign words

The APA Guide requires any words in a language that the intended reader is not familiar with to be written in italics. However, this is something you can use your judgement on. If you are uncomfortable about italicising 'foreign' words, or think your intended reader/s will be offended by it, you do not have to.

Wintec will always place cultural appropriateness above a formatting requirement.

Please note: Te Reo Māori is an official language of New Zealand. It is not a foreign language.

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How to Increase your Essay's Word Count

It happens. You pour your heart out to write the perfect college essay. You've included everything you could possibly think of in your work. Before you submit your magnificent piece of writing, you enter the essay into a word counter.

And there it is: You've come up short on your word count .

Whether it's a college application, a scholarship essay, or a report for class, word counts can be daunting sometimes. And when you come up short, there are solutions available to bulk up your writing.

This article will help you find ways to add to your word count without sacrificing on the quality of your work.

1. Know your Goal and How to Measure It Accurately

Is the requirement 800–1000 words? Is it 500 words maximum? Knowing the exact word goal is crucial when beginning to write, especially for something as important as a college entrance essay or a scholarship competition. Always be sure to read the detailed requirements for each assignment.

It's also important to use an accurate word counter for essays to calculate your word count. Find a reliable online tool to help you track your word count as you're working so you can have peace of mind that you're creating something that fits the requirements you've been given.

Once you've figured out what word count you're aiming for, it's common to look for some short cuts to help estimate your word count as you work. Some writers ask, " How many pages is 1,000 words? ". Although this varies with font type, font size, and spacing choices, generally speaking, double-spaced, typed fonts provide about 250 words per page.

Remember this is just a general rule. Always verify with a word counter before you submit a piece of writing such as a college essay.

2. Be Aware of What NOT To Do

When writers fall short of word counts, they sometimes add filler words that don't improve the quality of the writing at all. Adding pointless fillers will instead make the writing weaker.

Does the following sound familiar?

You add a few more random words, ask yourself, "How many words is this now?", check it in a word counter, and then repeat this process until you've reached the desired word count.

Though I've been guilty of this myself once or twice, this is NOT the way to properly bulk up your essay.

Being wordy in your writing does not make you appear more intelligent. If you start adding miscellaneous words to your essays, it becomes very, very, very, very obvious to your reader. (See what I did there?) It would be really, really redundant and repetitive and even more redundant to just add extra words that essentially mean the same thing. (See. I did it again.)

What you choose to add to your writing needs to be high quality and necessary. This next hint will help you add words that will enhance your writing instead of hurting it.

3. Reread Your Essay and Dig Deeper

There are many ways to add quality content to your essays that will increase your word count while still improving your work. Here are some ways to dig deeper into your writing:

Add More Details

Look for places where you might have been vague and clarify. Remember to always try to show—don't tell .

For example, let's say you previously wrote: "My feet were cold."

Can you show us "cold"? Perhaps add details to explain: "My toes were tingling and numb from the chilling, icy snow that was seeping into my tattered shoes."

These details add to your word count while painting a clear picture for your reader.

Offer an Example

If it's appropriate, offer an example.

In a college application essay, you might state, "I have won several awards." However, it's more powerful to provide an example of a specific award that has a deeper meaning: "Winning the most improved player award for volleyball was a proud moment for me. It celebrated how far I had come and how hard I had to work to become a better player for myself and my teammates."

Support Arguments with More Facts and Quotes

Find areas where you are trying to make a point, and back these statements up with more detail. Is there a quality fact you can add to support your case? Is there a great quote from an expert that will help? Adding more solid evidence to your argument can help make your opinion stronger and more supported.

Change Up Your Introduction and Conclusion

The beginning and end of your essay tend to be more flexible than the body. If you feel the body of your essay is already well-supported and doesn't need more information, perhaps it's time to rework the intro or the conclusion . Is there an interesting story you can tell? Is there a way to wrap things up that is more compelling and ties your thoughts together in a more coherent way?

4. Ask a Peer for Help

Sometimes we can't see the gaps in our own writing, so asking a friend to help out can be useful.

Have your friend read through your piece and ask him for feedback. What isn't clear? What needs more explanation? What other questions does he have for you?

These questions can help guide you to places where you can expand and provide more details.

Getting an accurate word count is important for writing college essays and qualifying for scholarship opportunities. But you shouldn't just add any words to help you meet the required length; instead, make sure you're adding quality words to balance essay length with essay quality.

Using the tips mentioned above, you will be on your way to adding the bulk you need to reach your word count and improving your writing by crafting more details and clarifications that will ultimately produce a better piece of writing.

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5 tips to stick to your word count in any written assignment

Updated: Mar 1

If you've been asked to stick to a word count on an assignment, there's usually a good reason for it.

In academic assignments, sticking to a word count shows that you not only know your stuff, but that you also know how to clearly and succinctly explain it to others. Too many words is likely waffle and may imply a lack of confidence in knowing which information or research is key and which isn't. Too few suggests that you haven't put enough time or effort in, or that your research isn't thorough enough. Either way, it could lose you marks.

In print, as well as keeping you on the point, a word count is often to do with the amount of space the publication has available for each article. If an editor asks for 2,000 words on the demise of the honey bee and you give them 2,700, or even 2,200, that's a lot of your work that they're going to need to scrap (they might even just scrap the whole article). Aside from creating work for the editor, you are also doing yourself an injustice. By putting an editor in a position where they need to cut your work, they are going to cut the bits that they don't think are important or interesting enough... it doesn't matter if you think that line was your best work, or your most important finding - it's gone, baby!

Similarly, in marketing materials, a word count is probably given to fill a set workspace. Pages in products such as brochures and pamphlets are printed in multiples of four (4, 8, 12, 16, and so on) so if you send the designer five pages of text, they're either going to have to cut a whole page of your work, or find three more pages.

Here are some ways to help you stick to your word count and make your work more palatable.

Start as you mean to go on. You have a word count that you need to stick to, the best way to do that is to plan ahead, rather than writing until you have a tome and then trying to cut it back into an essay.

Before you start, think about the key things you want to cover and any sections that you need to include such as an introduction, methodology, etc. Prioritise these sections, and give each one a word count according to how important it is.

"Bottom up - I write a sentence for each paragraph (or section) and decide the relative weight of each, then work upwards. Obviously, editing is still required, but you have developed a sense as to how much depth or detail you're going to be able to reach."

~Beverley Gibbs, Director of Learning and Teaching (Strategy) at The University of Sheffield

2) Simplify

Don't use five words where you could use one. Similarly, avoid using jargon that can often be overly verbose and put many readers off. By using plain English, you will not only avoid exceeding your word count, but you will also open your text up to a wider audience which is what most publishers (and writers) will want.

"Lose the jargon, cut to get to your core messages and keep what your audience needs at the heart of what you are saying."

~ Peta Sweet, Communications and Coaching for Change

3) Understand your brief

Understanding what's being asked of you is key to staying within your word count as it means you can easily get to the point and stay on it. Using a highlighter to go through the brief before you start can help pick out the key questions or points to keep you focused.

4) Stay on topic

It's really easy to get sidetracked when you're talking. How many times have you found yourself telling a long story, getting half way through and realising that you've got so far off topic you can't remember what your point was? The same thing happens in writing, but if you can avoid it (or spot it in your edit) then it will help to keep you within your word count.

This is not the same as proofreading (you'll still need to do that). Once you've finished writing, give your work some time to breathe before going back to try and cut things out.

You should usually aim to cut your word count by 10% during your edit. Look out for repetition, superfluous words, unnecessary adjectives and anything that isn't relevant or supportive of your point. Cut anything that strays away from your core messages. You can sometimes cut out whole paragraphs in this way.

Also keep an eye out for intensifiers like 'really' and 'very' as these are probably not needed. You can do a simple search for these words and cut them out to easily reduce your word count.

"Be brutal! Write what you want to say but then go back later and look at what you're saying that doesn't add value, words that aren't needed or shorter ways of saying the same thing."

~ Krysia Wooffinden, Assistant Director of Skills, Employment and Education at Sheffield City Region

"Write and then come back later to edit. Cut the adverbs and adjectives, and keep to the point."

~ Lorraine Dixon, Writer and Publisher at Open Narrative

What are your tips for keeping within your word count? Leave a comment below.

Stick to your word count

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Essay Tips: Word Count Advice

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• 10th October 2017

Most students have experienced a few sleepless nights worrying about the word count of an essay . After all, you don’t want to write too little. And writing too much is almost as bad! However, if this sounds like a familiar problem, you might find these tips helpful.

Why Is the Word Count Important?

The word limit for an essay reflects how much you’re expected to write. Most universities allow around 10% leeway either side of the suggested figure. If you’re not sure what the rules are about this at your university, check your style guide or ask a supervisor .

The word count matters for two reasons:

• Writing too little suggests that you may have underestimated how complicated a problem is or not done enough research.
• Writing too much may mean that you’re not expressing yourself clearly, or that you need to focus on a specific issue.

In either case, your marker may have a lot of work to get through, so they will appreciate concise writing ! But how can you make sure you get the word count right in a document? The keys lie in planning and editing.

Planning Ahead

How do you ensure your work is the right length? The first step is to plan before your start writing. To do this effectively, you’ll need to:

• Work out the structure of your essay, breaking it down into sections.
• Check the word limit and assign a certain number of words to each point you need to make, plus the introduction and conclusion.

You can then see how much space you have to make your argument. And if you find that you don’t have enough words available per section, you can revise your essay plan to focus on the most important points.

Reducing the Word Count

Say your plan doesn’t quite work out, though. What then? Well, if you’ve written too much, there are a few things you can do. These include:

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• Looking for and cutting any repetition in your work
• Cutting unnecessary words or phrases (particularly redundancies )
• Using the active voice instead of the passive voice

Having your work proofread can help with these issues. However, if you need to reduce the word count in your work by a large amount, you may need to make bigger cuts.

This will mean looking for arguments or examples in your work that aren’t essential to your point. In a longer thesis or dissertation, you may also be able to move some information to the appendices.

Increasing the Word Count?

There’s no trick to boosting the word count in an essay. But there are things you shouldn’t do! For example, you shouldn’t add extra words unless they offer something useful. Unnecessary waffle will make your work hard to read, and your marker will spot it quickly.

Instead, reread your essay and look for things to expand on, such as:

• Adding another example
• Explaining an argument in more depth
• Comparing different points of view
• Using short quotes to support your points

If you find it difficult to know what to write, a little extra research should help. The key is that anything you add should contribute to your work as well as your word count! And if you need any help proofreading your essay , our academic writing experts are available 24/7.

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How Many Words In An Essay? [A Word Count Guide]

/ By Alan Reiner

/ September 21, 2022

Whether you are writing an essay for school or for a course, you may wonder how many words you can include in your written essay.

Generally, the exact word count in an essay depends on the subject, the course and the essay requirements.

In this article, we take a closer look at the word count for different types of essays, and how you can avoid exceeding the word limit.

How Many Words Should An Essay Have?

Different types of essays have different word limits. Generally, essays can vary from a few hundred words to 6,000 words.

An essay is typically defined as a short piece of writing with a certain structure. An essay should present an idea as concise as possible, and it shouldn’t be too lengthy.

Essays aren’t as comprehensive as research papers or a thesis. They should be much shorter.

Typically, essays are assignments given to students in higher education. They come with guidelines on how many words and pages are expected to be written.

Many standard essays range from 2,500 to 4,000 words, although this can vary depending on the course and assignment restrictions.

High school essays are usually a little shorter and they tend to be 300 to 1,000 words. These are often simple 5-pagragraph essays that include an introduction, a few paragraphs and a conclusion.

Undergraduate college essays are a little more extensive and they range from 1,500 to 5,000 words. 

The exact length of undergraduate essays depends on the department, syllabus, course level and the institution.

Other graduate essays, including postgraduate essays, tend to be much longer with 2,500 to 6,000 words.

They also vary depending on the course level and department but they are typically the beginning of a research paper.

There are also a number of different admissions essays, such as undergraduate school admission essays, that you may need to write to be admitted to a college or university.

These can range from anywhere between 200 and 1,000 words.

Whatever essay you are tasked with to write, it’s essential that you check the guidelines on word count and the expected pages.

Often these guidelines also advise the style of writing as well as the font and font size. All this can make a difference to the length of your essay.

How Long Is Each Part Of An Essay?

All pieces of writing are typically split into introduction, main body and conclusion. This also applies to academic writing and essays.

The main body of the text should take up the most space of your essay. This is where you present all your arguments, develop your ideas around the topic and provide evidence.

An introduction is usually just a couple of paragraphs to introduce the topic. It should be proportional to the overall length of your essay.

The longer your essay, the longer your introduction needs to be. After all, you will need to put down some background information and introduce your argument.

An essay conclusion should be kept brief and concise. The conclusion is usually just a single paragraph, although this can also vary depending on the overall essay length.

As a rule of thumb, many basic academic papers are five-paragraph essays. This means that there is one paragraph for the introduction, three paragraphs for the main body and one paragraph for the conclusion.

When you are writing your body text, then each body paragraph should cover a central argument and idea.

How Long Should A Paragraph Be In An Essay?

The length of a paragraph in your essay will vary depending on the overall word count of your essay and the arguments that you present in your written work.

Essays are typically divided into five paragraphs, although this depends on the essay guidelines.

In academic essays, the majority of space is taken up by the main body text which is typically three paragraphs long.

The main body text allows you to present your main arguments, ideas and offer evidence for your thoughts.

It’s important to structure your essay in the right way. While there’s no exact paragraph length or paragraph word limit, you need to make sure that your presented arguments are clear and concise.

Can You Go Under The Suggested Essay Word Count?

Yes, you can also write fewer words for your essay as long you fulfilled the assignment requirements and you have structured your work well.

However, bear in mind that you should not sacrifice any good arguments just to stay under the word limit.

If you are struggling to get even close to the word count, then there are quite a few things you can do.

It’s a good idea to add as many examples and evidence pieces to your paragraph as you can. This will support your arguments.

Also make sure that you fully analyze and explain each example in detail to fully develop your point.

Each paragraph in the main body text of the essay should pick up a new argument and aspect of the topic.

It’s essential that you do not use any filler words or text that doesn’t add to the meaning of your essay. 

Artificially bumping up the word count with complicated sentences or unnecessary words will just weaken your arguments in your paper.

Lastly, don’t overfixate on your word count . While word limits are set to guide you, many markers do not always worry too much about 100 words over.

The important thing is that you bring your argument across and that you have a good essay structure.

Can You Go Over The Suggested Essay Length?

Sometimes you are allowed to go over the suggested word limit by roughly 10%. However, how strict the word count is handled depends on your institution and the course.

That’s why it’s important that you check with your course instructor.

As a rule of thumb, it’s only a good idea to exceed the word limit when it supports your argument.

Luckily, there are a few things you can do to keep the number of words in your essay as low as possible.

It’s important that each paragraph is clearly structured to support your argument and idea. You should deviate from the main point and don’t include any irrelevant information.

Check the words that you use and remove any filler words that don’t add to the clarity of your sentences.

When you remove a paragraph or sentence, then you need to make sure that you revise any links or transitions from your previous paragraph.

As the introduction and conclusion are both relatively short anyway, there is usually not much space to cut out words.

No matter how many words you need to cut, your essay should be on topic and packed with powerful arguments.

Final Thoughts

The length and word count of an academic essay can vary, from a few hundred words up to 6,000 words.

Whether you are writing an essay for an academic assignment or college admission, make sure that you read the instructions and guidelines carefully.

They will give you an idea of what to write about and how many pages as well as words you should write.

Alan Reiner

Hi, my name is Alan Reiner and I have been in the writing industry for almost seven years. I write articles that can span from 200 words all the way to 20,000 words every single day. How do I do it? With a lot of determination. All my way through school and college, I hated long-form assignments. I could never get into the groove of working on one piece for an extended period of time. My pieces were always late because I didn’t have the motivation to type them, let alone edit them.

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Essay Word Count – Different Types Of Essays

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When writing a college essay , the word count is crucial to keep in mind. Following the word count guidelines, typically given by the institution shows your capability to adhere to instructions and keeps your ideas in an organized and concise frame. Exceeding the word count by far can also result in penalties. Therefore, it is an essential skill to manage your word count effectively to write an influential and compelling essay.

Inhaltsverzeichnis

• 1 Essay Word Count – In a Nutshell
• 2 Definition: Essay word count
• 3 Essay word count guidelines
• 4 Different parts, different essay word count
• 5 Reducing the essay word count
• 6 Increasing the essay word count
• 7 Using essay word count as a guide

Essay Word Count – In a Nutshell

• An essay word count is the range of the number of words needed for an academic essay.
• The word count usually varies depending on the education level, subject, or institution.
• The word count typically ranges from 2500 to 3000 words, depending on the instructions.

Definition: Essay word count

An academic essay word count usually differs depending on the specific assignment, the course and departmental guidelines, and the level or area of study. The word count is usually shorter than that of a thesis or research paper . Typically, an essay word count ranges from 2500 to 3000 words.

Essay word count guidelines

The essay word count guidelines differ depending on the essay type . Below are some general guidelines:

Different parts, different essay word count

The different sections of an essay are also attributed different word counts.

The main body’s word count is usually longer because it features:

• Concept development.

In addition, the body usually contains several paragraphs, depending on the overall word count.

Another part is the essay introduction , which must be proportional to the overall essay word count.

A 3000-word count should contain a one-paragraph introduction. Contrastingly, longer and more complex essays may contain two to three paragraphs that serve as the foundation.

Finally, there is the conclusion , which is often one paragraph. However, the conclusion can be longer in complex and longer essays.

• It summarizes the essay.
• It ties together the key arguments.

Reducing the essay word count

Sometimes, you may exceed the essay word count. Most institutions allow you to exceed the maximum word count by 10%.

If the maximum essay word count is 1000, you can write up to 1100 words.

However, if you exceed the essay word count too much, do the following to reduce it to the maximum count:

• Eliminate any paragraph that is not relevant to your argument.
• Get rid of any unnecessary explanations and examples that add to the word count unnecessarily.
• Ensure that all your paragraphs are focused on a specific point and do not meander.
• Go straight to the point and cut out any filler words and phrases.
• Make your conclusion precise and decisive.
• Cut out any out-of-place information
• Combine similar points and explain them in one paragraph to reduce the length of the body.

Increasing the essay word count

When writing an academic essay, one of the key rules is meeting the minimum essay word length. However, sometimes meeting the minimum word count can be challenging.

In this case, you need tips for increasing your word count. Below are some things you can do to meet the required word count:

• Add examples and more evidence to the paragraphs for further clarification and strengthening purposes.
• Explain and analyze each example as you develop your essay and compose detailed arguments.
• Expound on a different aspect of your essay subject in a new paragraph.
• Increase the introduction word count by giving background information on the topic. You can have an introduction with more than one paragraph.
• Wrap up your essay with a decisive and well-explained conclusion. It should wrap up your argument and summarize your article content.
• Expound on your arguments instead of using straight-to-the-point approaches.
• Make your arguments more convincing.

Using essay word count as a guide

The essay word count does more than guide you on how long the essay should be. Additionally, it helps you figure out how much information you should include in the essay and its complexity. Therefore, the word count will guide the development of your essay, including the thesis statement, which identifies your essay’s core subject and its arguments.

An essay with a short word count may require a specific topic. Also, it needs straightforward and focused arguments. In contrast, longer essays need a broader approach to the subject or complex arguments. However, the essay still needs to be focused.

Therefore, the essay word count will guide you while developing the essay outline . Your outline should clearly show how much evidence, detail, and argument you need for your writing. The essay word count will also determine how much time you spend on editing and proofreading .

What is an essay word count?

An essay word count is the range of the number of words that your essay should contain. It is usually given in the form of a word count range or the number of pages .

What is the value of an essay word count?

The word count guides you on how to approach an essay topic and the complexity of your content.

Who determines the essay word count?

The academic institution, department, or instructor usually provides the word count guidelines . Also, the subject and study level influence the word count.

Is it okay to exceed the word count?

You can exceed the word count by 10% of the provided maximum word count. You can also ask your instructor for guidelines.

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Ask Us: Academic Skills Team

What is included in the word count, before you start to write up your assignment you should  check the information provided in your module handbook or assignment brief on the required word count, or ask your tutor for guidance..

Generally speaking, the word count will include the following:

• All titles or headings that form part of the actual text.
• All words that form the essay (the main body of text).
• All words forming the titles for figures, tables and boxes, are included but this does not include boxes or tables or figures themselves
• All in-text (that is bracketed) citations
• All directly quoted material

It will not include:

• All words that form the title page
• All words that form the reference list
• Captions added to visual material (i.e. diagrams, tables, maps, and/or images)

• Academic Writing
• My assignment
• Last Updated 12 Apr, 2024
• Views 25328
• Answered By Academic Skills team

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What to do When You’re Over Word Count

• Sasha Chada
• April 29, 2022

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You’ve written a great essay, finished editing, and are proud of what you’ve accomplished. It tells the story of you, as a person and scholar, and shows you in a great light. But when you go to put it into the Common App, your essay is over the allotted word count, and won’t fit. What do you do?

The essays you’ll have to write for colleges have a strict word count (generally, some schools use alternate methods, but all restrict your space in some way; Rutgers, for example, counts your letters). This is often a challenge for our students, who either struggle to meet the word count or, more often, struggle to cut their essays to fit it.

In this article, we’ll share tips and tricks for cutting essays to fit into a strict word count, and a few for making sure your essays aren’t too short.

Paring Down

The first thing to be aware of is that strict wordcount edits is one of the final steps when editing an essay. We recommend your essays stay within 20-30 words of the limit if you’re over in draft form, but it’s fine to play with the extra space while drafting. Paying strict attention to your word count while writing can limit your creativity, but you should be tangentially aware of it. If your final draft is more than 100 words over the count, you may need to lose an entire paragraph.

Here’s our quick guide to how much you’ll likely need to cut based on how far you are over the word count:

• 200+ Words over: Long paragraphs, consider reformatting the essay entirely.
• 100+ Words over: Paragraphs, possibly sections of longer paragraphs.
• 50+ Words over: Several sentences, sections of paragraphs.
• 20+ Words over: Sentences.
• Less than 10 words over: Individual words.

Cutting Paragraphs

If you need to cut entire paragraphs, you may need to reconsider the structure of your essay as a whole. Read through each paragraph and determine: a) how it contributes to the essay as a whole, and b) whether it is necessary for the structure of the essay. 

Print out a copy of your essay, and read through it, while writing beside each paragraph what the main point is, and how it builds on the story of the essay. If you can’t answer those questions, you can cut that paragraph without hurting the overall story you’re telling.

If you find that some parts of a paragraph are necessary, but most are extraneous, then cut what isn’t needed, and leave the remainder either as a stand-alone paragraph, or fold it into another paragraph where it will fit well. 

Cutting Sentences

This is similar in some ways to cutting paragraphs, but on a smaller scale. If you’ve done the exercise with paragraphs, you know what each is saying about your journey through the essay, and how it contributes to the overall message. Now, when reading through a single paragraph, see how each sentence within it contributes to what the paragraph is saying.

Does this sentence add necessary detail, advance the audience’s understanding of what you experienced, or share development you underwent? How does this sentence add to the overall story told by the paragraph?

Sentences which add unnecessary details or repeat information you’ve already stated can be cut. Look for redundancies in detail, language, or phrasing; never say the same thing twice in one paragraph. Repeating information lessens its impact when you have limited verbal real estate.

You may only have to cut one sentence, or you may have to cut several through the essay. Either way, this is an easier way to bring an essay down to word count than cutting individual words, as you remove larger pieces at once.

Cutting Words

Oddly, this is the most difficult of the cutting options, because words affect the flow and tempo of a sentence; a well crafted sentence has a natural flow and cadence, and the reader speaks it aloud in their mind. Removing words can interrupt this flow, like a boulder in a stream, which makes choosing how and where to cut words challenging. 

The first thing to look for is redundancies, where several words say the same thing in a sentence. While redundant adjectives can be used to prove a point, unless this is an overarching theme in your essay, these are the first and easiest to cut.

Next, look for places where you use many words which can be rephrased using fewer. This is a difficult concept to grasp just from reading it, so we’ve included some examples below:

• Then I realized what I’d been missing the entire time
• The lessons of the sea, once learnt, are unforgettable.
• I saw two roads diverge before me, each leading to something I desperately wanted.

This is not a good technique to cut many words, but is instead to make the final push, and take an essay that’s almost at the proper word count down to where it needs to be. This should only be done after cutting sentences or paragraphs, as it isn’t a good way to cut more than 5-10 words from an essay.

A final note: If you are using Google Docs to draft your essay, it will count hyphenated words as a single word, whereas the Common App will count them as two. Be aware of this when trying to cut an essay down to size.

What if You’re Under Word Count?

This depends on how far under word count you are. If you’re within 50 words of the limit, you’re fine not exactly meeting the word count, so long as your essay is solid. Don’t disrupt a strong essay by trying to exactly meet a word count.

If you’re more than 100 words under the limit, you should consider the structure of your essay. Have you said everything that needs to be said? Are details clear without being overwhelming? Does your essay transition naturally from one paragraph to the next? Is there anything unclear or under-explained? 

These are all places where adding more detail can help. Your essay should flow naturally, and not leave readers confused at the end of it. Transitions link paragraphs naturally, and shouldn’t be sudden or jarring.

Finally, consider your use of adjectives; can you use more of them to spice up your essay and give it more personality? Adjectives help define the tone and mood of an essay; processions may be somber or lively, victory triumphant or bitter-sweet. Adjectives help convey your emotions and thoughts on what’s being discussed to the reader. Don’t over use them, but including them in key places reinforces the message of the essay.

Final Thoughts

Not every college has strict word count requirements for their essays (notably MIT, though they do ask you to limit excesses of the pen), but the majority do. Making an essay fit within the allotted word count is a challenge, and that’s part of the test colleges set by giving the essays. They want to know you can express yourself, and do it well, and importantly do it concisely. Using a few words to say a lot is a skill, and one that colleges like to see.

If you’re having trouble even starting your essay, check out our article here . We know college essays can be stressful, as they are like nothing else you’ve written before, and unlike anything else you’ll write again. If you want further guidance on college essays, or anything else in the admissions process, schedule a free consultation today. We’re always eager to help students get into the college that’s best for them.

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Your chance of acceptance, your chancing factors, extracurriculars, what's a good word count for a college essay.

Hi everyone, I'm working on my college essay and I'm not sure how long it should be. What's a good word count for a college essay? Is there a minimum or maximum length that colleges prefer? Thanks in advance!

Hey there! It's great that you're working on your college essay. Generally, most colleges require a main personal statement, which is typically around 250-650 words. This range is set by the Common Application and the Coalition Application, which are platforms used by many colleges for their application process.

It's important to keep your essay within this word count, as going too far over or under the limit might be seen as not following instructions. However, the actual length of your essay should be determined by how well you're able to convey your message and showcase your personality. Sometimes, a shorter essay can be more powerful and engaging if it's written effectively.

In addition to the main essay, some colleges may also require supplemental essays with their own specific word counts, which can range from 100-400 words. Make sure to check each college's requirements carefully and adjust your essays accordingly. Good luck with your college essay, and I hope this helps!

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10 Ways to Increase Your Essay Word Count (AI Included)

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One of the biggest challenges students face is writing long-form essays of 2,000 words or more.

Someone brought this up at a recent webinar I attended, and I couldn't help but think back to my freshman year. Several years ago, I had to write a long essay on an interesting but unfamiliar subject. It took me a lot longer than it should.

After writing hundreds of articles, essays and reports, I've developed my own list of 'smart hacks' to help increase word count on any written piece. 

Instantly increase your word count with this FREE AI tool > Instantly increase your word count with this FREE AI tool >

Let's dive into the word count expansion strategies I use today when I write various texts.

How NOT to increase word count

Adding fluff words.

Adding meaningless words only confuses the core arguments and distracts the evaluator. Whatever merit your actual content may have had will be obscured by a mountain of meaningless words.

The sentence in my essay read,

"Violent acts by adults are often caused by childhood exposure to violence.".  

If I try to forcedly add fluff words to expand the text, my sentence would sound stretched:

“Violent acts are often associated with the fact that adults who commit violent acts - acts that are seen as savage, harsh, rough, physically abusive, or otherwise unacceptable in society - have been exposed to similar harsh or extreme violence during their childhoods or when they were young”.

Voice and tone

Although passive voice makes a sentence longer, I have found that my writing is much sharper when I use active voice. Also, do not confuse the need to use a formal or academic tone with passive voice.

Quoting without context

This one is like digging yourself into a hole. I quoted so many out-of-context references that I found my essay running on all sorts of tangents. After spending hours trying to connect the dots between the tangents, I ended up having to rewrite the entire piece because I was unable to justify the distracting content. 

Mindless paraphrasing

You hear it from your professor, and spew it back at her. Mindlessly repeating content in different sections of an essay - as if your teacher wouldn't notice, won't really help you ace your courses.

Even more mistakes

After asking some of my classmates, I found out that some of them had resorted to even worse hacks that eventually got them in trouble:

• Using filler words - In order to fill more pages, some diverge from the specified format and increase fonts, margins, and spacing. You will lose credibility if you do this, and you will also lose points if you deviate from the writing style specified.
• Plagiarism - Plagiarizing large chunks from others' essays or research papers was not only seen as lazy, but it was a fast way from a not-so-great grade to a failed grade.
• Other sneaky tricks - These included whitening out gibberish text and increasing the size of periods. Teachers have seen it all and know every trick in the book.

The right way to increase word count

Eventually, my word count increased in a way that makes each word actually count (pardon the pun), and it turns out there are some pretty cool tricks to do that.

With the right tools and techniques, you spend less time on the heavy lifting, more time on the actual writing, and at the end of the day, you have a much more comprehensive essay that is a delight to read. 

1. Use an AI writing tool

Skip the manual paraphrasing and use a smart AI writing tool. For example, I added almost 50 words to a 125-word paragraph using Wordtune’s text expand feature .

How to add more sentences to a paragraph

One method to expand your word count is to find short paragraphs and adding more sentences that clarify what they mean. This task used to be pretty frustrating, but with the use of AI it's made simple. Start by going over the essay, and notice if there's a paragraph that stands out in terms of being lean and overly simplified. Paste that paragraph into the Wordtune editor, and click the 'Plus' icon.

You'll be able to expand the article in any number of ways, including adding a statistical fact, a joke, example, analogy, or a simple continuation of your idea. Then, simply scroll through the different suggestions that AI produces, and find the best one.

2. Take advantage of outlines

It may seem counter-intuitive, but completing your outline can help you meet your word count goal.

Say you need to turn a 200-word article into a 1,500-word essay. Make an outline of the article before trying to tackle this seemingly impossible task of writing the whole piece.This will give you a clearer picture of how your entire thesis works and how to logically support it.

As an example, suppose we're writing an essay on why kids shouldn't play phone games.

To begin, you need to summarize your message in a few sentences. For example:

‍ “Kids have susceptible brains, and games can change the whole chemistry of their brains in a bad way, causing them to go off on tantrums and screaming fits. Moreover, these games form addictive habits that will persist when the kids become older. By continuing to play phone games, the kids fail to develop emotionally, and may become unsocial introverted people. Moreover, there are signs that games make kids more violent and emotionally unstable. Since phones are always at reach, kids can continuously play throughout the day, not stopping even when eating lunch or when attending a school class.”

Before expanding it, write an outline to get a sense of its structure and flow. As a result, you can easily determine how much text is needed for each section, which ones require expanded text, and which ones can be kept brief.  This clarity not only helps me reduce anxiety, but also gives me a clear plan of action to finish this essay!

For example, for the paragraph on video games, my outline would look something like this:

Introduction (include statistics and research to argue that video games are harmful for kids) and state the thesis (250 words) Negative effects of video games on children: first build larger categories and then substantiate with smaller points, evidence and data within each point: - Effects on emotional development (200 words) - Effects on physical development (200 words) - Effects on social development (200 words) - Effects on intellectual development (200 words) Give counter-views Cite research that talks about potential positive effects of video games, if used the proper way and under supervision (250 words) Give solutions State why parents find it so hard to keep kids away from video games, especially mobile video games, and offer concrete solutions to set better boundaries with kids for video game usage (250 words) Conclusion Offer a strong conclusion that brings all of the essay together in a summary (250 words)

Note that I’ve planned to write a few hundred more words than the prescribed word limit, so I have scope to edit and tighten later on. 

3. Expand your text with intros and conclusions

I use this method all the time to get unstuck and write longer articles without worrying about word counts.

Let's say you finish expanding your outline, and the article is still short a few hundred words.

Two places you should consider expanding are the introduction and conclusion.

How does this work?

• In the introduction and conclusion, you can add free-flowing stories, ideas and paragraphs, without having to validate each sentence with technical reference, sources and quotes.
• You can use anecdotes, personal experiences, news articles, and research findings to introduce your topic, or to close it.
• You can also go into detail about why you were motivated to explore the topic in more depth and why it has helped you to develop your argument. We wrote about essay hooks in more detail here, so be sure to check it out.
• Remind readers why this entire argument matters at the human level in the conclusion. This is done by repeating the topic, the core of your argument, and why you have justified your thesis. 

Add these elements to your introduction and conclusion, and you will quickly reach your essay quota.

Here's an example from the Wordtune blog of an anecdote placed as part of the intro:

4. Use examples to illustrate your point

It is always helpful to provide examples to illustrate complex academic or technical points. As well as adding color and descriptiveness to your own words, examples help your arguments come to life in a way that academic writing cannot. Having read several essays about the same topic, your evaluator will probably find it enjoyable to read something more creative and genuine. 

Examples also help readers visualize your narrative. The situations can be real or imagined, but they must be authentic, relatable, and most importantly, relevant to your topic. Providing examples from your real-life experience will demonstrate to the teacher that you understand your topic.

I started this article by describing my experience as a freshman. The challenges I faced as a student are similar to those you are currently facing, so sharing my journey will help you learn from my mistakes.

5. Invest in serious research 

Research is the most effective way to increase a paper's word count. 

The more research you conduct, the more ideas, perspectives, and information you have to base your arguments on. 

Research takes time and effort, which you may or may not have. 

Here's where my smart tools come into play.

No matter how long a paper is, Wordtune Read will give you all the key highlights.

The following is a composite screenshot of how Wordtune Read summarized the effects of video games on children from a long and complex article. The key highlights on the right help you distill the core messages of the research in minutes, condensing hours of reading into minutes.

In just a few steps, you can add at least two supporting arguments or stats for each point you have in your outline. And just like that, you have several hundred very relevant words, added almost effortlessly to your essay.

6. Ask 'Why' questions

At this stage, the research has already provided you with some solid perspectives, but there's nothing like adding some original perspectives to the existing body of research. Asking ‘why’ questions is an effective way to do this. In addition to strengthening your arguments, it will also enhance your essay with relevant and original content.

Think back to the example of the negative effects of video games on children. Let's say one of the arguments you have is "phone games cause emotional issues". Use a series of 'why' questions to dig deeper into the text. 

Ask questions like: "why is that true?", "Why is it important?", etc. For each answer, ask another why question and develop some original angles based on the insights that may emerge. 

While it beats manual paraphrasing in terms of speed, I felt it also improved the overall quality of the writing.

7. Address the counter view

It's a foolproof way to score brownie points with tutors and also add some value - and word count - to your essay. 

Counter views or counterpoints are positions diametrically opposed to your own.

I argue, for example, that video games negatively affect children in the essay about video games. There is always some literature available (and there is always some literature available) on the counter-side of why and under what circumstances video games can actually have a positive impact on children. I am able to write a pretty solid section on that topic. 

By balancing the pros and cons of both arguments, I will also be able to bridge the two points of view.

Just like that, you've added about 200 words to your essay!

8. Use quotes and references

While the bibliography section doesn’t usually count towards the overall essay word count, there are some easy tricks you can use to maximize the references. Once you are done with the essay, run through your list of citations and find interesting quotes that you may have missed, which you can now incorporate.

9. Get feedback from a friend

If you're like me, working on the same essay for a long time with complete immersion means you develop blind spots to obvious misses and flaws in your text. This could be especially problematic for non-native English speakers .

Ask a trusted friend or peer to look over your essay again. Share your essay on Gdoc with your friends and find out if they spot something that seems missing, out of place, or that stands out like a sore thumb.

Also, ask them to question your assumptions in the essay - this may give you new angles and perspectives to explore, thus expanding the word count even further.

Your friends will help you find the problematic paragraphs in your writing and make them more concise and effective .

10. Add text while editing

Once you have finished writing your essay, you can use the review stage to edit and add text to your essay.

This is another great opportunity to use your AI writing tool, and get suggestions for ways to make your sentences more fluent . You can also replace superfluous words with stronger vocabulary, and pick alternative ways to word sentences that contain repetitive words.

Try and spot long, convoluted sentences and break them up to smaller sentences.

Keep it long and interesting

Essays that meet the prescribed criteria, including word count, indicate to your teachers that you not only possess subject matter knowledge, but also writing, grammar, logic, research, and communication skills.

You can find interesting angles even in the most mundane sounding topics if you challenge yourself to do the work and not worry too much about the word count. With the 11 smart hacks - including use of the smart writing tools - essay writing and meeting the specified word count becomes much easier! 

Learning how to expand a text in an interesting way - and not just by adding fluff - makes you a better writer regardless of the format - essays, reports, statements of purpose - even books! 

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• CLEAN TEXT After pasting a document into WordCounter, this will clean it up by removing invalid characters, word wrapping issues and unneeded new lines.
• CLEAR Delete all of the text in your document.
• DOWNLOAD Download your written text (PDF, TXT, DOC) to your device.
• FIND AND REPLACE Find and replace any words or sentences you want.
• GOAL Set writing goals (such as 500 words) and WordCounter will let you know when you've reached them. You can also share and embed your goals.
• PRINT Print your document quickly and easily.
• PROOF READ   WordCounter reads your document back to you. Make sure to turn up your volume! Rate Valid values are 0.1 to 10 Pitch Valid values are 0 to 2 Voices
• REDO Redo your last changes. Click multiple times to redo multiple changes.
• SAVE Saves your text for later retrieval. Be sure and click the SAVE button each time you want to save.
• SAVE TO DRIVE Saves your document to Google Drive. Great for backup purposes.
• SPEED Use a timer to see how fast you're typing.
• SPELL A powerful spelling and grammar checker for your document.
• TALK TO TYPE   Speak into your microphone and WordCounter will type for you. Language Country
• THESAURUS Select (with your mouse) a word in your document and click the thesaurus button to get a list of synonyms.
• UNDO Undo your last changes. Click multiple times to undo multiple changes.
• UPLOAD Upload your existing document (PDF, TXT, DOC, DOCX, ODT) into WordCounter.

Enter the number of characters, words, sentences or paragraphs you want to set for a goal.

Existing Goals

You can set, delete and edit your goals.

Embed Your Goal into your Web Page

Record your count of words and characters.

New Activity

Previous activities.

You can edit and delete your records.

New Document

Previous documents.

You can load, edit and delete your documents.

Find and Replace

• Help WordCounter
• Embed WordCounter
• Report a Bug
• Privacy Policy

Found a Bug

Use fields to insert word count in your document

Word can insert the word count into your document and update that information as often as you want.

Select in your document where you want the word count to appear.

Go to Insert > Quick Parts > Field .

In the Field names list, select NumWords , and then select OK .

To update the information, right-click where you added the field and then choose Update Field .

If you’d like the information to update automatically when you print, select File > Options > Display and then under Printing options select Update fields before printing .

Show word count

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Israel war cabinet puts off third meeting on Iran attack to Wednesday

• Medium Text
• LATEST DEVELOPMENTS:
• Third Israeli war cabinet session to plan response to Iran's drone and missile salvo delayed to Wednesday, no reason given
• EU to begin work on expanding Iran sanctions, bloc's foreign policy chief Borrell says
• Britain's Sunak tells Netanyahu escalation in Middle East is in no one's interest, so it is a 'moment for calm heads to prevail'

'CALM HEADS'

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Reporting by James MacKenzie and Maayan Lubell in Jerusalem, Parisa Hafezi in Dubai, Jeff Mason and Daphne Psaledakis in Washington, Andrew Gray in Brussels, Suleiman al-Khalidi in Amman, Nidal al-Mughrabi and Adam Makary in Cairo; writing by Jonathan Landay, Lincoln Feast, Kevin Liffey and Mark Heinrich; editing by Rosalba O'Brien, Miral Fahmy, Peter Graff and Gareth Jones

Our Standards: The Thomson Reuters Trust Principles. New Tab , opens new tab

Iraq's Popular Mobilization Forces, an official security force, said its command post at Kalso military base about 50 km (30 miles) south of Baghdad was hit by a huge explosion late on Friday, and two security sources said it resulted from an air strike.

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Ecuador president declares state of emergency over energy crisis

Ecuador's President Daniel Noboa declared a second state of emergency on Friday over an energy crisis that has already led to rationing in the South American country.

A court in the Azerbaijani capital Baku on Friday remanded the head of an independent media outlet for two months on charges of smuggling, Turan news agency reported, the latest move against independent journalists in the ex-Soviet state.