should you send letters of recommendation with resume

How to Write a Letter of Recommendation [With Tips & Template]

Every now and then, applying for a position will require that you also submit a letter of recommendation. 

Or, maybe, a coworker will ask you to write a recommendation letter for their new job application.

If you're not certain how to go about it, don't worry - nothing about recommendation letters needs to be complicated. Especially once you learn the nitty-gritty of the topic. 

This is exactly what this article is here to teach you!

What is a Recommendation Letter?

What should a letter of recommendation include.

• How to Write a Letter of Recommendation

3 Types of Recommendation Letters

• How to Ask For a Recommendation Letter
• Recommendation Letter Template

A letter of recommendation is a formal document confirming and recommending a person’s work, skills, or academic performance and potential. 

Typically, a recommendation letter is required for: 

• University admissions
• Fellowships or internship positions
• Job applications
• Volunteering opportunities

You should ideally write a recommendation for someone whose abilities and work ethic you are familiar with - for example, a colleague, student you taught, your employee, or someone you supervised at work.

Similarly, if you’re the one asking for a recommendation letter, you should ask someone who can attest to your professional or academic abilities. 

The types of recommendation letters are:

• Academic recommendation letters.
• Employment recommendation letters.
• Character recommendation letters.

Here’s what each type of recommendation letter is about:

#1. Academic Recommendation Letters

Academic recommendation letters are typically required to be submitted by students during the admission processes of graduate and undergraduate schools. 

Generally, each prospective student is requested to submit up to three references, which can be written by any education professional familiar with the candidate’s academic background. 

Academic reference letters include:

• Recommendation letter for undergraduate/graduate school
• Recommendation letter for a scholarship
• Recommendation letter for a fellowship program

#2. Employment recommendation letters 

This type makes up the most popular type of recommendation letter.

Sometimes, employers can ask you to submit up to 3 recommendation letters as part of your job application.

More often, though, a recruiter might ask you for recommendation letters if they already like your resume and want to learn more about you. 

Employment recommendation letters are written by former - or current - coworkers, employers, or supervisors.

If you can choose, pick someone with more years of experience than you. After all, the more senior they are, the more weight their recommendation carries.

Employment recommendations include: 

• Recommendation letter for a coworker
• Recommendation letter for a (former) employee

#3. Character recommendation letters

Character recommendation letters, also known as personal references, are used to describe an individual’s personality by someone who knows them well, including close friends, coworkers, or employers. 

Personal references serve many purposes, the primary ones being court cases dealing with criminal issues such as drunk driving offenses, or legal situations such as child adoption procedures. 

It is not uncommon, however, to have a potential landlord or even immigration officials ask for a personal reference. 

Personal references include: 

• Recommendation letter for a friend
• Recommendation letter for a tenant
• Recommendation letter for a patient

Recommendation letters follow a particular format and layout that make writing them significantly easier. 

In this section, we’ll cover how to do each the right way, starting with:

Letter of Recommendation Format

A letter of recommendation includes the following sections: 

• The salutation ; if you are addressing someone whose name you know or writing a personal recommendation letter, the salutation can be addressed to “Dear Mr./Mrs./Dr. Smith.” Otherwise, you may use the generic “to whom it may concern.”
• The introduction , which first and foremost includes your statement of recommendation (i.e. “ it is my pleasure to recommend… ”). It is common to also briefly state who you are and what your expertise is.
• The overview, or a description of the applicant’s top skills, attributes, and strengths.
• A personal story describing more of the applicant’s skills and qualifications.
• The closing statement , or the final call for action, is where you encourage the recruiter to contact you if additional information is needed.
• The signature , where you repeat your name and include your full contact information.

Letter of Recommendation Layout 

When it comes to the layout of the recommendation letter, all you need to do is follow some basic formatting rules. Here are the most important ones: 

#1. One page length. This rule applies to resumes too, but it’s even more essential for the recommendation letter. Recruiters go through hundreds of them, so chances are they appreciate concise, to-the-point letters that don’t waste their time. And besides, a good recommendation letter doesn’t have to be an essay to get the recruiter ‘hooked’ - especially if you follow the above format. 

#2. Single-spaced lining, with space between paragraphs . This also keeps your reference letter within the limit by shortening the text. 

#3. Traditional font. Don’t go for something too creative - pick a classic that works. We recommend Times New Roman, Calibri, Arial, Ubuntu, Roboto or Overpass.

#4. 1” margins on all sides . This creates enough white space around the margins and makes the letter easy to read. Additionally, the text should be aligned to the left - although this is a standard alignment for most documents.    

#5. 10-12pt font size . This is the font size range that makes the document easy to read. Adjusting the font size is another good way to keep your recommendation letter within the length limit.

Recommendation letters usually follow similar layout rules as resumes. Learn more about font size and style from our article on the best resume font, size, and format . 

Recommendation Letter Template 

Struggling to write a recommendation letter? 

Just follow our tried-and-tested template! 

To whom it may concern: 

[Recommend the referee for the position they are applying for.]

[Briefly introduce yourself and state your position/ job title , as well as your work experience .]

[Tell how you know the referee and describe their top skills, qualifications, and strengths.]

[Share a personal story with the referee where you highlight their strong points and key achievements .]

[Add a few more of the applicant’s skills and positive traits, preferably fitting the job description.]

[Show your availability to provide additional information for the referee if needed.]

Best Regards

[Your full signature and contact information]

How to Ask for a Recommendation Letter 

Need to ask someone for a recommendation letter? Here’s what you need to know.

The go-to person for your recommendation letter will depend on the type of reference you’ll need. 

For example, if you need an employment recommendation letter , your top choices should involve people who are familiar with your work ethic and professional abilities, but with whom you’ve also had a positive professional relationship. For example:

• Your team lead
• Department head
• CEO of the company
• Direct manager
• A coworker you’ve worked with together on a project

If you are a recent graduate with little work experience, you can ask a mentor or college professor to write you a professional reference. 

In case you need an academic recommendation letter , consider asking a professor with whom you’ve worked closely and can positively attest to your academic potential and achievements.

Your thesis advisor, for example, would make a good choice to ask for an academic reference. If you never wrote a Bachelor’s or Master’s thesis, any professor who knows you as more than just a face in a sea of students should do the trick. 

Finally, keep the following in mind when the time comes to ask for a recommendation letter: 

• Whoever you end up asking, talk to them about it in advance . Then, follow up with a formal email that should contain all reference-related information, such as the submission details and deadline. The email can also include a description of what you’re currently doing (professionally, academically, or independently), what qualifies you for the position, and some relevant skills, achievements, or noteworthy facts.
• If you’re asking for a professional recommendation letter, make sure to also include your resume and the job description in the follow-up email. This way, the person writing the letter will know more about you and your new position and will be able to write a more relevant recommendation by tailoring your skills to the job, or by mentioning some of your (relevant) achievements.
• Notify the contacts you’ll be asking - considering that in most cases recruiters ask for up to three recommendation letters - at least two weeks in advance. This will give them enough time to prepare and write a good recommendation letter. This is especially important for academic references because professors are usually writing several recommendation letters simultaneously.
• Consider attaching a recommendation letter template such as the one provided in this article to your email. The template will considerably ease or guide them through the process of writing the letter.
• Follow up by sending thank you notes to everyone who writes you a recommendation letter. Sending a letter of appreciation is a courtesy act that will let them know you are grateful for the time and effort they took to recommend you positively.

If you’re also looking to update your resume or create one, head over to our guide on how to write a resume in 2024 !

5 Tips on How to Write a Letter of Recommendation

There’s more to writing a recommendation letter than just following the layout instructions or sticking to the format.

We’re referring to content quality, which happens to be the trickiest part of the process. 

In this section, we’ll teach you how to write a recommendation letter that will impress the recruiter and help your referee!

Tip #1. Write an Attention-Grabbing Introduction  

First things first - the introduction.

This is where you need to grab the reader’s attention and get them interested in reading the recommendation letter. 

How to go about it? Before formally (and briefly) introducing yourself, aim to write an attention-grabbing recommendation statement, instead of a generic one the recruiter probably knows by heart already. 

Let’s explain this more practically: 

Dear Mr. Smith, 

I am pleased to recommend Sarah McKay for the Communications Assistant position.

Nothing wrong with this introduction at first glance, right? It’s a standard way of opening a recommendation letter after all. 

Well that’s exactly what’s wrong with it - it’s way too common. No, this probably won’t get your application disqualified, but it won’t impress the recruiter either.

Want yours to strike the right note? Try something like this instead:

Dear Mr. Smith,

I am sincerely glad to be the one recommending Sarah McKay for the Communications Assistant position.

This recommendation statement is not significantly different from the previous one, except for one thing: it gives the reference letter a head start by implying that recommending Sarah is an honor. And that’s more likely to get the recruiter’s attention - or, at least, curiosity. 

In case you’re struggling to come up with an attention-grabbing introduction, simply mention one of the following points, and you’re good to go: 

• A little-known fact about the candidate. 
• Your general consideration of the candidate’s qualities.
• A remarkable achievement or award the candidate might have won.  

Tip #2. Establish a Meaningful Relationship With the Candidate 

All recommendation letters explain what the relationship with the referee is before listing their skills and qualifications. 

To make the recommendation more meaningful, you should show the recruiter you are just the right person to attest to the candidate’s abilities. And that’s not something you can convey by simply stating how you know them. Take the following example:   

I have taught Jake Political Science for four years. 

Does this example tell the recruiter how you know the applicant? Sure, it does. 

But it does so in a boring way and without establishing a convincing relationship with them. For all the recruiter knows, Jake is just one out of a thousand students you’ve taught over the years.

It has been a pleasure for me to teach Jake for four years and guide him through his remarkable Bachelor’s thesis in Conflict Resolution.

Notice the difference? This example specifies the writer is Jake’s thesis advisor, which makes the recommendation all the more meaningful. 

Tip #3. Tailor Your Recommendation to the Application 

Want to put in the extra effort and make sure your referee truly stands out?

Tailor the recommendation letter to the job / university program they’re applying for.

Tailoring your letter to the candidate’s application is easiest when you’re recommending someone for employment (you can just check the job requirements), but it works for any type of recommendation (incl. academic). All you need to do is match the referee’s skills and strengths to whatever they’re applying for. 

Let’s assume, for example, that you’re recommending a co-worker for a marketing manager position.

Some of the job requirements are: 

• +5 years of professional experience in marketing
• Experience developing marketing campaigns 
• Excellent communication skills 
• Project-management and multi-tasking skills 

To tailor your recommendation to the job requirements, all you need to do is mention them as your referee’s best qualities. For example: 

Even after seven years working together, Ema’s skillful way of effectively communicating with clients and co-workers alike doesn’t cease to amaze me. It only comes second to her multi-tasking abilities, which I’ve witnessed throughout the many marketing campaigns we have developed and managed. 

As you can see, there’s not much to it. 

All you need to do is check the job requirements, pick several skills and qualifications, and make them part of your referee’s top skills, strengths, or personality traits.  

Tip #4. List the Candidate’s Achievements 

Mentioning some of the candidate’s achievements is another great way to help your referee really stand out.

After all, skills, strengths, and character traits are awesome, but they can also come across as meaningless if you can’t back them up with facts. 

What do we mean by this?

Let us explain:

Here’s how a typical personal story in a recommendation letter looks like:

I came to truly appreciate Eric’s work ethic, passion, and attention to detail the first time I assigned him to do a report on child trafficking. Eric was respectful of journalistic ethics but also willing to chase the story relentlessly, believing in its value and importance. 

Sure, this is a perfectly acceptable personal story. 

However, it doesn’t do much more than just list the referee’s skills, traits, and work experience through a subjective lens. 

What we’re saying is, it doesn’t really sell the candidate.

Now, let’s compare it to the following:

Eric’s ability to chase after difficult stories first became apparent when I assigned him a report about child trafficking. Despite the challenging topic, Eric not only pulled through but achieved more than expected by a) identifying a trafficking ring that put more than 50 minors into forced begging, b) interviewing 10 of the older minors and managing to bring that trafficking network down once the reportage went public and c) increasing the TV Channel’s ratings by 40% in 3 weeks. 

By mentioning those achievements, your account of the candidate’s experiences is a lot more “factual,” as well as impressive for the recruiter.

Not sure which achievements to include? Check out these 101+ achievements to list on your resum e !

Tip #5. Polish Up Your Recommendation Letter

Finally, here’s 5 more simple tips to get your recommendation letter ready:

• Maintain positive rhetoric . At no point throughout your reference letter should the recruiter sense a hint of doubt regarding the applicant’s skills and qualifications.
• Don’t overdo the positivity. Extremes are never good - which means being overly positive might also come across as a bit suspicious or weird (even if everything you're saying is true). 
• Follow the submission instructions . A bunch of employers, but also educational institutions, will provide instructions on how to submit the recommendation letter. We recommend you ask the candidate to double-check them and give you a heads up, because if you submit the recommendation letter wrong, the candidate might lose their chance.
• Use a business tone . Even when you’re being creative, your writing tone should maintain a business tone - polite, and as formal as possible.
• Mind your grammar and spelling . This is another tip that goes for all things application-related. You won’t compromise the referee’s chances with a typo, but your recommendation won’t matter much either if it’s filled with simple grammar/spelling mistakes. Run your letter through a grammar and spell-check app once you’re finished with it, just to be on the safe side of things.

Recommendation Letter FAQ

Still have some questions on how to write a letter of recommendation?

Find your answers below!

1. What is a professional letter of recommendation?

A professional letter of recommendation - also called an employment recommendation letter - refers to an official document that is typically required when you apply for a job and which describes the applicant’s professional skills, experiences, and qualifications. 

Professional letters of recommendation are typically written by current or previous employers or supervisors. A coworker can also write you a professional letter of recommendation, but it’s not as optimal as a coworker is not really an authority figure (and might just be a friend doing you a favor instead of being honest).

2. What should be written in a letter of recommendation?

Letters of recommendation generally follow the following format: 

• A formal salutation
• An introduction (which includes a recommendation statement and your professional title)
• An overview of some of the applicant’s skills, strengths, or qualifications, which you can tailor to the application
• A personal story where you can mention some of the applicant’s achievements
• A closing statement and call for action
• A signature , with your contact information

3. Who should I ask for a letter of recommendation?

If you’re asking for an academic letter of recommendation, you can ask:

• Current or former professors
• Academic mentors
• Thesis advisors

If you’re asking for a professional recommendation letter, though, you can ask:

• Current or former employers
• A supervisor or professional mentor
• Former professors
• Experienced coworkers

4. How do you start a recommendation paragraph?

To keep the recruiter reading your recommendation letter interested, you should start with an attention-grabbing introduction - specifically, an interesting recommendation statement. 

This statement is the opening sentence of the letter and it should optimally express your conviction to recommend the applicant in a non-generic way. 

If you’re struggling with coming up with something creative, just start with one of the following:

• A little-known or impressive fact about the candidate
• Your general consideration of the candidate’s qualities
• A remarkable achievement, or an award the candidate might have won

5. How do you end a letter of recommendation?

A letter of recommendation concludes with a call to action or a request towards the recruiter   showing your availability and willingness to provide additional information if needed. After mentioning that you remain available to discuss the candidate’s qualifications, you may finalize the letter with your signature - your name, title, and company.

Key Takeaways 

And that’s a wrap! We hope this article will make the process of writing a recommendation letter easier for you. 

Let’s go over some of the main points we covered: 

• A letter of recommendation is a formal letter confirming and recommending a person’s work, skills, or academic performance and potential.
• Recommendation letters follow a particular format and layout. The format typically consists of 1) the letterhead and full contact information, 2) a salutation, 3) an introduction, 4) an overview, 5) a personal story, 6) a closing sentence and 7) your signature.
• The three types of recommendation letters are employment, academic, and character recommendation letters.
• Who to ask for a recommendation letter depends on the type of reference you need. As a rule of thumb, pick someone who knows your skills and strengths well and whom you’ve had a positive experience (professional or academic) with.

Related Articles

• How to List References on a Resume [w/ Examples]
• How to Address a Cover Letter in 2023
• Motivation Letter Writing Guide + Examples for 2023

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Career Advice for Job Seekers

Ask the Experts: Including a recommendation letter with resume and cover letter

Aside from what  the reference says, the future employer wants to hear the intonation and how the reference says it.

Even if you choose to use a letter of reference, it’s not recommended to send it to an employer with your resume and cover letter or to offer it in an interview. To do so suggests that you cannot sell yourself without outside endorsement. The time to offer such a letter is when you are asked for your references, which usually does not occur until an employer is interested in making you an offer.

Also read: Two recruiting experts share why students and grads should care about networking, and where to start

The most strategic advice: consider which skill sets you most want to demonstrate to an employer, and choose the references who can vouch for your successful application of these skills to a problem or opportunity. Then tell each prospective reference why you chose them and what you are interested in  having them support. Send each reference a copy of your current resume so they can see how you are positioning yourself for your next job, and as a courtesy to prompt their memory regarding your work chronology and stated strengths.

The best reference I ever called said that if I didn’t hire the candidate, he was thinking of re-hiring her!

— Carol Anderson , Career Development and Placement Office, Robert J. Milano Graduate School of Management and Urban Policy at New School University in New York City

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Recommendations and Reviews: Should You Include Them on Your Resume?

16 min read

Your resume is the most important tool in your job search toolkit. To maximize its potential, you need to ensure that it properly conveys your potential value to any employer. 

Naturally, you will want to include every bit of relevant information that sells that message. But what about important testimonials like recommendations and reviews? Should they be included in your resume as well? After all, what could be more compelling than an endorsement from those who have worked with you in the past?

In the following guide, we will take a look at why including recommendations or reviews on a resume may be a bad idea and how you should display them instead. Let’s take a look at some of the core considerations here, plus an easy way to strengthen your application.

Don’t include recommendations or reviews on a resume

While recommendations and reviews are important, you should never include them in any resume. Sure, that might seem counterintuitive. But there are some very good reasons for omitting them from that essential document. Let’s take a look at some of the things you may not have thought about when it comes to including these additional snippets. 

Recommendations and reviews take up valuable space

Resume real estate is highly valuable. The most important reason for leaving recommendations and reviews out of your resume is that they take up space that you could put to better use. You need to be selective when deciding what to include.

Remember, your resume is supposed to focus on showcasing your qualifications and potential value as an employee . To do that, you need to highlight your skills, experience, and achievements. More importantly, you need to do that in a condensed format that is no longer than two pages. Use that space wisely.

Recommendations and reviews may not be necessary

Of course, there’s a good chance that the employer may not even want recommendations and reviews. Many of today’s companies understand that employers are increasingly reluctant to provide useful testimonials – largely due to fears about lawsuits.

As a result, companies that want such references will generally ask for them. If they don’t, there’s no benefit to providing that extra information. More importantly, even if they do ask for them, there are better ways to present those endorsements. Take the time to consider how you want to convey your professional talents to the hiring manager here.

Recommendations and reviews can dilute your resume’s message

Recommendations and reviews won’t strengthen your resume message anyway. While they may reflect how previous employers viewed your work, they won’t answer the company’s most basic question: “Is this person right for this job?” 

In fact, including those endorsements may detract from your overall focus on qualifications, achievements, and potential value. When you are writing your resume, you want to make sure that every piece of information is important. Start throwing in extras — such as reviews and recommendations — and your reader may lose focus on the main point.

The solution: Use LinkedIn, not resume recommendations

Want to showcase your reviews and recommendations? We are not suggesting that you ignore them entirely. Those endorsements do have value, after all. Your resume is just not an appropriate place to share that information.

Fortunately, there is a platform that can provide a perfect way to share those endorsements with potential employers and others: LinkedIn. 

LinkedIn is the ideal forum for showcasing your recommendations and reviews. You already know how to showcase your skills here. So why not add something extra? You can rely on your LinkedIn page during a job search as a supplement that enhances your resume with recommendations.

How to list recommendations and reviews on LinkedIn

Wondering how to showcase resume recommendations on LinkedIn? It’s easier than you might imagine. You may already have your resume on LinkedIn or at least have a stable profile. Either way, curating a strong review section is a breeze. 

Let’s take a look at the steps that you need to take to get this part of the process right: 

Step 1: Gather LinkedIn recommendations

LinkedIn allows you to show off reviews from previous employers. You can request recommendations from your connections in three easy steps:

Go to their profile page

Click ‘More’ 

Then click on ‘Request a recommendation’ 

LinkedIn will then send them a notification to say that you have asked them to write a brief review of your work.  

You should only ask professionals with whom you have worked directly. For example, you might ask your old manager or a team leader to write you a quick testimonial. Ahead of sending them the request, consider what response you are likely to get here. Ensure that your resume recommendations are relevant to the position you’re seeking. You also want to be certain that you’re only directing attention to truly positive reviews. 

Step 2: Draw attention to your reviews 

Want to make sure that the hiring manager doesn’t miss your resume recommendations? Okay. First up, you should polish your LinkedIn summary and perhaps include quotes from your resume recommendations within that text if they add value. For example, you might say the following at the top of your LinkedIn profile:

“I was honored to have Alpha Corp Marketing Director Tom Thompson praise my ‘innovative strategic mind and commitment to excellence as team leader.’”

The reader can then scroll down to the bottom of the page where your resume recommendations are listed. Think of this approach like giving the hiring manager a sneak peek of what’s to come. If they are simply scanning your profile, this mention means that they are more likely to go down to the end to see the reviews there.

Step 3: Create a custom URL on LinkedIn

You can mention your LinkedIn resume recommendations on your next application. To do so, you will need to create a custom LinkedIn URL that you can cite in your contact information. For example, you can add your first and last name to the end of the URL instead of a bunch of numbers. It will look like this: www.linkedin.com/in/firstnamelastname/.

Follow the advice from LinkedIn on how to create your own custom URL in seconds. If you have a popular name, chances are your ideal URL is already taken. That’s okay. Simply make sure the URL you choose is professional and easy to understand. Don’t try to do anything too creative, as you could put the hiring manager off. 

Step 4: Feature your URL on your resume

You want the hiring manager to check out your LinkedIn (and see your resume recommendations!). So, the next step is to include your LinkedIn URL after your email address in the contact information section of your resume. That way, when they are checking out your application, they can dig deeper and take a look at your LinkedIn profile too. 

Step 5: Mention your resume recommendations

While you may not want to add the verbiage from the resume recommendation to your application, you can mention them. One of the easiest ways to draw attention to your LinkedIn testimonials is to talk about them in your cover letter and perhaps include a brief quote from one of those endorsements.

What if your employer requests resume recommendations?

It is rare that an employer will ask for resume recommendations. However, sometimes, they will include a request for references in a job listing. There is a right and a wrong way to respond to this type of request.

Some job seekers may be tempted to respond by including resume recommendations on the document itself. Resist that temptation. Instead, continue to rely on your LinkedIn profile for recommendations and reviews. You can direct the employer to your profile if needed. 

In addition, you may choose to create a separate list of references that you can send along with your cover letter and resume. Three professional references are standard in those cases. Include the person’s name, job title, company, phone, and email address. You should let your reference know that you will be doing this ahead of sending out your resume. It’s also a good idea to give your references an idea of the job you’re applying to and how you want them to respond to the reference request.

A right and wrong way for everything, including references 

Resume recommendations can provide a great boost to your efforts to land an interview and job. However, there’s a right way and a wrong way to showcase those endorsements, and your resume is definitely the wrong choice. Use LinkedIn to better highlight those references and focus your resume on selling your qualifications, skills, and achievements.

It takes a certain level of finesse to turn a hiring manager’s head. Use our free resume review too lnow and make sure that your application is hitting the mark. 

Recommended reading: 

Professional References and The 4 Best People to Use

How to Craft a Compelling Letter of Recommendation (Template + Expert Tips)

Please Find Attached My Resume: How to Use This Phrase

It takes a certain level of finesse to turn a hiring manager’s head. Use our free resume review tool now and make sure that your application is hitting the mark. 

Charlotte Grainger, Editor & Content Writer, Charlotte Grainger, Editor & Content Writer

Charlotte Grainger is a freelance writer living and working in Sheffield, UK. She has a passion for career development and loves sharing tips and advice. Follow her on Twitter

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Getting a Great Reference or Letter of Recommendation

During an application process for jobs, internships or graduate school, you may be asked for references or letters of recommendations. What exactly is a reference? Whom should you ask? How do you ask? Here are some insights into securing yourself a strong reference or letter of recommendation. 

References vs. Letters of Recommendation

References are people who can speak about your work to prospective employers. Prospective employers typically ask for three to five references to speak to about your qualifications. The prospective employer will usually call or email your reference to obtain information late in the interview process, after one or several interviews. 

letters of recommendation

For graduate school, some teaching positions, and fellowships you will typically be asked for at least two letters of recommendation. Your recommenders should be people who can speak to your academic interests or abilities as well as your work ethic. Therefore, it is typically recommended to ask at least one professor who can address  your capacity to perform at the graduate level and complete an advanced degree.

Whom should you ask?

References and recommenders can be former employers, internship supervisors, volunteer supervisors, TAs, RAs, professors, and more. First, identify people who know you and your work well. Did you connect with a professor in class or through a research experience on campus? Is there a TA, RA, or previous supervisor who can speak to your work ethic?

If you have time before needing to turn in the reference or recommendation letter, you can begin to develop a relationship before you build your application. For example, visit professors during their office hours to speak with them, send an old boss a message to check in with them, or ask for a meeting with your RA.

Think of what skills and qualities you want to convey to an employer or admissions committee. Ask people who will speak highly of you and can provide substantive examples to support your candidacy. Your references or recommenders, taken altogether, should be able to communicate your qualifications, motivation, and potential for success.

Can your current supervisor serve as a reference?

In the case of job applications, employers may request to speak with your current supervisor. However, if your current supervisor does not know you are searching for a new job, be sure to inform your prospective employer of the situation or avoid using them as a reference. Prospective employers will often wait until an offer is extended to speak with your current supervisor. If you feel that you can receive a better reference from someone else in the organization, then ask the person who will speak positively about your work.

How can I ensure I obtain a good reference or recommendation?

The best way to ensure a good reference or recommendation is to prepare the people who have agreed to serve as your references. In addition to providing your reference with an updated copy of your resume , you should inform them of a few things, including:

• What position or program you’re seeking
• Who will be contacting them or if they will be prompted through phone or email
• What the employer or program is looking for in a candidate
• How you believe your background and qualifications fit the opportunity 

How to Ask for a Reference

Before listing an individual as a reference, you must ask for their permission by email or in-person, or the form of communication you usually use with that person. You can let your reference know that you are starting a job or internship search.  When you are at the interview stage you may offer to send your resume, cover letter, and the job description.

Your references will usually be asked two types of questions:

Fact-based questions including nature and length of time they’ve known you, job title, and duties if applicable

Professional questions about your reliability, integrity, interests, and general work ethic.

How to Ask for a Letter of Recommendation for Graduate School Applications

To ask for a graduate school letter of recommendation, you should think ahead and give your recommenders ample time (several weeks are preferable). You can also ask for letters of recommendation through email or in-person. 

Your recommender will likely be asked to speak to:

Your academic interests 

Your ability to succeed in graduate school and contribute to your program 

Your overall abilities and character

If you are not sure that a professor will remember you, provide as much information as possible, including how you know each other (e.g., the class you took), the grade you got, why you are interested in the graduate program, what you hope to bring to the program, and if applicable, how it supports your career goals. Offer to send your personal statement.

Providing a reference list

You should only provide a reference list to your prospective employer when asked. Your reference list should be typed and should include the following:

• Your name and contact information on the top
• A list of your references, including their names, titles, organization names, work addresses, phone numbers (including extensions), and email addresses.

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How to Write a Letter of Recommendation (Template + Tips)

Learn how to write a letter of recommendation, including tips on what to include and when to say no.

A letter of recommendation is a letter written on behalf of an applicant by someone who can vouch for that person’s educational or professional performance. This letter is typically sent to an admissions officer or hiring manager considering a candidate for admission, employment, or a scholarship.

Letters of recommendation help round out an application. They do this by offering insight into an applicant’s personal qualities like integrity, intellectual curiosity, or leadership potential. Writing a strong letter of recommendation as a teacher, counselor, manager, or co-worker can help give an applicant an edge over their competition.

Letter of recommendation template

Use this template to get you started on writing a properly formatted recommendation.

Letter of recommendation sample

Here’s an example of a strong recommendation letter written using the template above.

How to format a letter of recommendation

Different organizations have different recommendation letter requirements. Be sure to ask the requester about any specific guidelines. In general, a letter or recommendation can be broken down into the following sections:

Recipient Name

Recipient Title

Recipient Address

Greeting: Address the recipient by name if possible (Dear Ms/Mr).

Personal introduction: Begin the body of your letter by introducing who you are and your relationship to the applicant.

Recommendation: What makes the candidate a good fit? Offer specific examples of skills or qualifications that match the role.

Anecdote or example: Include a personal anecdote about what it’s like to work with the candidate. Include any workplace or people skills you’ve observed them to possess.

Closing: Give an overview of why you’d recommend this person.

Contact information: Provide your email address and phone number so the recipient can follow up.

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Tips for writing a strong letter of recommendation

If you’re writing a recommendation letter, you likely want the candidate to have the best chance of getting a positive result. Here are some tips for writing a good letter that may stand out to admissions officers, potential employers, or anyone else reviewing the letter.

Do your research.

Find out what exactly the candidate is applying for. Ask them to provide:

A copy of the job description or academic program requirements 

Their resume

Any particular skills, achievements, or qualifications they’d like you to highlight 

This will help you focus your letter on the skills or qualifications that are specific to the role the candidate is applying for. 

Be specific.

Please feel free to use a template (like the one above) to guide your writing, but remember to make it personal. Use examples and specific details to illustrate why this person is the best candidate. Choose strong, accurate adjectives over general terms or cliches. 

Think about what the person reading the letter might want to know. Include details or insight that wouldn’t necessarily show up on a resume or application. Your letter should help the recipient get to know the person you are recommending. 

Read more: How to Ask for a Letter of Recommendation (Template + Tips)

Stay positive.

Your recommendation should confirm that this candidate is a strong contender for whatever they’re applying for. Demonstrate honest enthusiasm, and avoid any comments that could be construed in a negative light. If you can make a superlative comparison between this person and others you’ve worked with (e.g. “she’s one of the best student aides I’ve had the pleasure to work with in my career as a professor”), do so.

Keep it formal and concise.

Use a business letter format using a twelve point font size in either Arial or Times New Roman. Write your letter on your business or organization letterhead if possible. The recipient likely reads dozens if not hundreds of letters, so keep yours concise and to the point. Aim for at least one page but no more than two. 

Don’t be afraid to say no.

If you feel like you’re unable to offer a glowing recommendation for a candidate, it’s okay to say no. A mediocre endorsement can often do as much damage as a negative one. While it may feel uncomfortable, it’s perfectly acceptable to respectfully decline a request.

Follow the instructions.

You’re vouching for this person. Be sure to follow any specific submission guidelines carefully, and get your letter in on time (or early). If your letter makes a good impression, that will carry over to the candidate you’re endorsing.

How to ask for a letter of recommendation

Chances are that you’ll be asked to provide letters of recommendation as part of an application you’re submitting sometime during your education or career. This is particularly true when you’re applying for graduate programs. One or more letters of recommendation are almost always part of the application process.

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• How to Write a Letter of...

How to Write a Letter of Recommendation

11 min read · Updated on August 25, 2022

Writing a letter of recommendation is an honor, but also a big responsibility. Take the guesswork out of creating something that can make or break a colleague or student's candidacy.

As a trusted colleague, boss, or friend, you may be asked to write a letter of recommendation. That says a lot about the esteem in which others hold you and you should take it as an honor. Because you want to do a good job to ensure the person you are writing about has the best shot at the position they want, you need to understand how to write a letter of recommendation.

But what exactly is a letter of recommendation and how should you go about writing one? There's no mystery. Once you understand what goes into a great recommendation letter and how you can compile one, you'll be equipped to help that star student or employee make their next life move.

In this blog we will detail the steps to take and the following:

What is a letter of recommendation?

Recommendation letter examples

Types of recommendation letters

Recommendation letter format

Tips for writing a letter of recommendation

Mistakes to avoid

A letter of recommendation is a formal introduction and reference for a person seeking a new job or academic role. Letters of recommendation are typically written by a former employer, professor, client, or colleague whose attestation to your skills and qualities will impress the reader.

If you are asked to write a letter of recommendation, you can be sure that the requester believes you will have good things to say about their professional qualities and why you believe they are an excellent candidate for this new role.

A great recommendation letter, like a great resume or cover letter, entices the reader to want to learn more about the candidate and to offer them an interview to discuss the opportunity further.

Not everyone who requests a recommendation letter is asking because they have entered the job market. An employee may be returning to school to get an advanced degree, or applying for a certification program or fellowship.

Each different purpose requires a slightly different letter-writing approach. There are two main types of letters of recommendation you as a supervisor, client, manager, teacher or other superior may be asked to write:

Academic 

Academic letter of recommendation

Colleges, universities, and other post-graduate programs often seek letters of recommendation as part of the application process. These letters may also play a role in whether a candidate receives a scholarship or other financial assistance.

Academic letters of recommendation should focus on who the applicant is as a person and what insight and dedication they will bring to the academic department or program. Your job as an academic letter of recommendation writer is to offer an unbiased perspective on the applicant's personality, but also on their ability to grasp new concepts and any other skills and attributes that will make them an excellent student.

Employment letter of recommendation

Typically written by supervisors, managers, or clients, employment recommendation letters are focused on the attributes that will make the letter's subject an excellent employee. If you are asked by a person you supervise to write a letter of recommendation and it is not against company policy, make sure you honestly believe the person is a quality candidate. Your name will be on the letter, too.Teachers, academic advisors, and university professors may also be asked to write employment recommendations, especially if their students are searching for their first job or first job in a new field.

Exercise caution

Be aware that many employers will not allow you to write a recommendation letter for a colleague. They will, instead, suggest that you refer the person to the Human Resources Department, which will merely confirm a person's tenure with the company.

Before you begin to write, it will help to understand what goes into a reference letter. Any letter of recommendation should follow a standard format. Here are the components you need to include:

Introduction

Closing statement and signature

You may also consider including a personal anecdote if you feel comfortable doing so and it illustrates a positive quality about the letter's subject.

You may be asking yourself, “How do I write a letter of recommendation?” Take it one section at a time. Below, we offer detailed information on what each section should contain and recommendation letter example text for each.

Since this is a formal letter, your greeting should also be formal, unless the person for whom you are writing the letter asks you to keep it casual. You can't go wrong with Dear Mr./Ms./Dr. [Last name] since you are relying on the information given to you by the letter's subject. 

If you do not know who the recipient of the letter is, kindly suggest that a letter with a personalized greeting goes a lot farther than one with a generic greeting. Above all, avoid the stilted “To Whom It May Concern” if at all possible.

The beginning of a recommendation letter serves an important purpose: It tells the reader who you are writing about and why. Although it may seem less than creative, one of the best ways to start is simply by adapting the following letter of recommendation examples intro: 

“I am pleased to recommend Sarah Peterman for the financial analyst manager position at Holdfield Century Inc. I have supervised Sarah for four years at Rosano Industries and feel she would be outstanding in this role.”

This format works for a candidate applying for a university program by simply changing the job and prospective employer's name to the academic program and university's name. 

The overview comprises the bulk of your letter of reference; it is the middle two or three body paragraphs. This may be the most difficult section to write because it is here that you explain why you believe the candidate is worthy. To help guide you, try answering the following questions:

What words best describe the candidate's work style?

What qualities help them excel and make them right for the new role?

What project or achievement stands out from their tenure?

What story or personal anecdote can you tell that will illustrate the best of the candidate?

Peg each piece of the information you share with a skill or attribute necessary for the new role. Make sure you connect the dots and explain exactly how each quality builds a case for the candidate.

Here is a recommendation letter example for the overview:

“I remember when Sarah began working in my department. She was eager to learn and, in fact, quickly developed an understanding of business modeling and our proprietary accounting system. Sarah is not afraid to ask clarifying questions and is always ready to lend a hand to get the job done. 

“In the course of our four years of working together, Sarah has taken every opportunity to stretch and grow as a financial analyst. In fact, I believe she is ready to move into the role of financial analyst.

“Just last week, I entrusted Sarah with completing and presenting our five-year business forecast at the company's quarterly meeting. I offered her this opportunity because I knew not only that she would do a fabulous job, but also that she was outgrowing her role as my subordinate. She did not disappoint. Her presentation was flawless and her analysis spot-on.”

Closing statement

You've written a recommendation letter that makes a great case for the candidate. Now you need a few sentences that remind the reader that you believe they are ready for their next move and you believe they have chosen wisely.

Here is a letter of recommendation example for a closing statement:

“After having managed Sarah for four years, I can attest to her dedication, determination and knowledge of business processes and strategies. Holdfield Century Inc. would be lucky to have Sarah in the position of finance manager.”

Finally, sign off with Sincerely or Regards, your full name, your title, and the company for which you work.

“Sincerely,

Anna Chavez

Financial analyst manager

Rosana Industries”

Tips for writing a good letter of recommendation

When writing a letter of recommendation, there are some hints to keep in mind that will make the process easier and more fruitful for the candidate. After all, you wouldn't have agreed to write the rec letter unless you believed in the candidate and wanted to help them.

Here are some tips for writing a great letter of recommendation.

Make sure you don't waste a word. You have only a few paragraphs to convince a hiring manager or admissions officer that the person you have chosen to endorse is an excellent candidate. Unless it's relevant, don't take space mentioning that they love soccer or knitted you a beautiful sweater for your birthday.

If you link each sentence to a quality necessary for the position, you won't have any trouble with this.

Use descriptive words to make a strong case. If possible, ask the candidate for the job listing or requirements for the academic program. Incorporate necessary attributes into your sentences. If creativity falls high on the list of requirements and you can honestly say it's true, write a phrase such as “creative thinker” or “able to develop creative solutions to thorny business problems.”

Get specific. The best letters of recommendation offer pointed examples, not platitudes. They offer data, details, and reasons for your high praise. “Kenton is a great employee” pales in comparison to “Kenton has never missed a deadline and often turns in his high-quality work early.” If you're in a data-driven industry, cement the case with relevant figures.

Check the facts with the letter's subject. It's not your career you're writing about. Do a little research to make sure you don't miss a key fact or accomplishment. Don't be shy about double-checking the details or even asking the candidate to refresh your memory.

Now that you know what you should do, here are a few things you should not . 

Don't say yes to writing the letter if you can't make an honest recommendation. A tepid letter of recommendation may be worse than none at all. Perhaps your underling has learned from the mistakes she made during her tenure as your employee and just needs a fresh start. That doesn't mean you have to write a recommendation letter. It's OK to say no.

Damning with faint praise. This is definitely a case where a less than ringing endorsement will have the recipient reading between the lines. That old saw, “if you don't have anything nice to say, don't say anything at all” applies here. Certainly do not write an anti-recommendation letter. Instead, let the candidate's resume, cover letter, and interview stand on their own.

The flipside: Hyperbole. While you don't want to get negative, you also don't want to go over the top with your language. The statement, “Kayla's art is among the best in the world” may have the reader thinking, “Really? Compared to Frida Kahlo, Picasso, and Rembrandt?” Keep it real. “Kayla's graphic designs have helped our customers increase traffic to their websites by 20%” is much more realistic and offers a better idea of what Kayla can do.

To be asked to write a letter of reference is an honor. It says that the person trusts you and believes you know their best qualities.

Follow the structure above, using a professional tone. Make it clear that you highly recommend the candidate for that position.

Choose a personal, but professionally related, anecdote to illustrate the candidate's outstanding qualifications for the job or academic program.

It is better to say no than to write a letter of recommendation that doesn't praise the candidate.

Make sure you have all the details right by doing some research and double-checking your facts

Find more resume-writing advice in our related articles below or upload your resume for a free review from our resume experts! Recommended reading

How to Keep a Bad Reference from Ruining Your Career

The 5 Best Questions to Ask in An Interview

Our TopResume Career Expert Answers Your Burning Job-Search Questions

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How to Write a Letter of Recommendation (20 Examples)

When it comes to job applications and academic pursuits, a letter of recommendation can be a game changer. A letter of recommendation is a written statement that provides insights into an individual’s work ethic, academic prowess, personal characteristics, and overall suitability for a particular role or program. In short, it serves as a personal endorsement from a credible source.

Letters of recommendation have become an essential component of the modern job market and higher education application processes. Typically, they are required for graduate and postgraduate degree programs, fellowships, scholarships, internships, and job applications.

The importance of a letter of recommendation cannot be overstated. A well-written letter of recommendation can significantly increase the chances of a person’s acceptance into a program, employment, and other opportunities. On the other hand, a poorly written letter of recommendation can hinder the process, and even worse, it can negatively impact the candidate’s chances.

Another essential factor to consider is who might need a letter of recommendation. Generally, anyone who is applying for a job or a program requiring an endorsement from a professional or academic authority will need a letter of recommendation. That includes students, job seekers, graduates, career changers, and even colleagues.

Writing an effective letter of recommendation is an art that requires a combination of skills, knowledge, and expertise. A well-crafted letter of recommendation can be a powerful tool in catapulting an individual to success in their desired career path.

Understand the Purpose

Before writing a letter of recommendation, it’s important to understand the purpose of the letter. Is it for a job application, graduate school admission, scholarship, or something else? Once you know the purpose, you can tailor your letter accordingly.

In addition, it’s essential to identify the recipient of the letter. Are you writing to a specific person, school, or company? Know who will be receiving the letter, and address it to them directly.

If you’re writing a letter of recommendation for a job, you’ll want to address it to the hiring manager or human resources department at the company. For graduate school admissions, you’ll want to address it to the admissions committee at the specific school.

It’s also important to research the organization or school the letter is for. Learn more about their values, culture, and mission statement. By understanding the recipient and their values, you can better highlight the skills and qualities that align with their needs.

Taking the time to understand the purpose and recipient of your letter of recommendation can ensure that your letter is tailored and impactful.

Gather Information

As an experienced copywriter and subject matter expert, the success of your letter of recommendation partly depends on how much data you’ve gathered about the program or company being applied to, the person requesting the recommendation, and the candidate’s qualifications.

Conduct research on the program or company

Before crafting an effective letter of recommendation, it’s vital to have a deep understanding of the program or company that the candidate is applying to. By investigating the program or company, you can characterize their strengths, values, history of achievements, and the requirements or preferences they have for candidates. Google Search, LinkedIn, or querying past acquaintances can help provide useful insights.

Communicate with the person requesting the letter

Your work relationship with the person requesting the letter of recommendation is crucial to understanding their expectations, deadlines, and critical areas of focus. Consequently, identify and clarify with them the nature of the recommendation required. Some employers may require a recommendation to evaluate a candidate’s suitability for a particular role, expertise, academic prowess, teamwork, or other skills.

Collect information on the candidate’s qualifications

In writing a letter of recommendation, you need to have a comprehensive view of the candidate. Below are areas you ought to focus on to help collect pertinent information regarding the candidate’s qualifications:

Technical skills – collect examples of the candidate’s technical skills that enable them to perform the work to top standards.

Interpersonal skills – gather verifiable evidence that showcases how the candidate behaves around people and how well they handle and deal with conflict.

Achievements and accomplishments – ascertain records of the candidate’s recognition for significant contributions made to the company, project, or program.

Education and professional certifications – gather information about the candidate’s highest level of education attained and the relevant licensing, certifications or training.

Problem-solving abilities – gather evidence on how the candidate has solved complex problems or challenges independently, and how they have taken risks and tried new approaches to improve results.

To effectively capture the candidate’s qualities, be sure to look out for specific achievements and qualities that are aligned with the requirements or preferences for the program or company.

Combined, the insights obtained from researching the program or company, communicating with the person requesting the letter, and collecting valid data on the candidate’s qualifications will ensure that you craft a winning letter of recommendation that showcases the candidate’s abilities in the best possible light.

Planning and Structure

Writing a letter of recommendation can be a daunting task. One of the most critical aspects of producing a strong letter is to plan and structure your writing carefully. Here’s what you need to consider:

Choose the format

Before you start writing, you need to decide on the format of your letter. Is it going to be a traditional letter, an email, or something more creative? The format you choose will determine how you write the letter and the tone you use.

Determine the length

Once you’ve decided on the format, it’s time to determine the length of your letter. Your letter should be long enough to cover all relevant information, but not so long that it becomes tedious to read. Generally, a one-page letter is sufficient. However, if you need to provide more details, you can go for two pages.

Decide on a tone

The tone of your letter is crucial since you want to convey the right message. Depending on the purpose of the letter, the tone can be formal or informal, serious, or light-hearted. Remember, the tone you choose sets the mood of your letter.

Planning and structuring your letter of recommendation are essential for producing an effective piece of writing. Consider the format, length, and tone carefully before putting pen to paper, and you’ll be well on your way to crafting an impactful letter.

Effective Language and Tone

When writing a letter of recommendation, the language and tone used must be carefully crafted to ensure that it effectively communicates the strengths and abilities of the person being recommended. Here are some tips on how to achieve an effective language and tone:

Avoid Stereotypes and Generalizations

It is important to avoid stereotypes and generalizations when writing a letter of recommendation. These can come across as unprofessional, and may even be harmful to the person being recommended. Instead, focus on specific examples and unique characteristics that make the individual stand out.

For example, instead of using a broad phrase like “great team player,” provide concrete examples of how the person has demonstrated this attribute, such as “she regularly volunteers to take on additional tasks and collaborates well with colleagues.”

Use Specific Examples

Providing specific examples is crucial to writing an effective letter of recommendation. This not only demonstrates your familiarity with the individual’s work, but it also gives the reader a better understanding of the person’s abilities and accomplishments.

For instance, rather than simply mentioning that the individual is “hardworking and dedicated,” provide specific examples of how they have gone above and beyond their duties, such as “she regularly stayed late to ensure that projects were completed ahead of schedule and consistently received positive feedback from clients.”

Use Strong Action Words

Using strong action words helps to convey a sense of confidence and enthusiasm about the individual being recommended. This can create a positive impression and further reinforce the individual’s capabilities and accomplishments.

For example, instead of using passive language like “has experience in,” opt for more dynamic language such as “has successfully managed,” “has effectively led,” or “has expertly executed.”

Highlight Soft Skills

While technical skills are important, it is equally vital to highlight soft skills in a letter of recommendation. These skills include qualities such as communication, problem-solving, adaptability, and teamwork – attributes that are often difficult to measure but are highly valued by employers.

For instance, instead of merely mentioning that the individual is a “good communicator,” provide examples of how they have demonstrated this trait, such as “he is adept at explaining complex concepts to both technical and non-technical audiences and consistently receives positive feedback from clients and colleagues.”

Effective language and tone are key components of a successful letter of recommendation. By avoiding stereotypes and generalizations, using specific examples, using strong action words, and highlighting soft skills, you can craft a compelling letter that showcases the individual’s strengths and abilities in the best possible light.

The Introduction

Hello and welcome, dear reader!

It is my pleasure to share my experience with [Candidate’s Name], who has requested a letter of recommendation from me. I have had the privilege of working with this bright and talented individual for [length of time].

During this time, I have had the opportunity to witness [Candidate’s Name] demonstrate exceptional skills and characteristics that make them an outstanding candidate for [purpose of the letter]. Their work ethic, attention to detail, and ability to work effectively in a team are just a few of the traits that stand out to me as I consider this recommendation.

As a seasoned professional in the field of [field], I have written numerous letters of recommendation throughout my career. With [Candidate’s Name], however, I am particularly excited to offer my support, as I believe they represent a truly exceptional candidate for this opportunity.

In the body of the letter of recommendation, you will provide specific details about the person you are recommending. This section is the most important part of the letter and should be approached with the utmost care.

Paragraph one: Background information

Begin the body of the letter by providing some background information about the person you are recommending. This should include their name, their title or position, and how you know them. You should also briefly describe the context in which you have worked with them or interacted with them, and any special circumstances that may have influenced your relationship.

Paragraph two: Highlight qualifications

The second paragraph should highlight the qualifications of the person you are recommending. This is your chance to showcase their strengths and achievements, and to explain why you believe that they are well-suited for the position or opportunity they are seeking. Be specific and provide concrete examples of their successes, responsibilities, and contributions.

Paragraph three: Explain personal qualities

In the third paragraph, you should explain the personal qualities of the person you are recommending. This is an opportunity to describe their character, work ethic, and interpersonal skills. Think about what sets them apart from others and what makes them a valuable member of a team or community.

Paragraph four: Provide examples

In the fourth paragraph, provide specific examples of the person’s skills and achievements. Be sure to include any relevant statistics or data that support your claims. Focus on accomplishments that are directly relevant to the position or opportunity they are seeking, and explain how these accomplishments demonstrate their expertise and potential.

Paragraph five: Provide additional information

In the final paragraph, provide any additional information that may be helpful in evaluating the person you are recommending. This may include their areas for development, their career goals, or other relevant information that is not covered elsewhere in the letter. Be sure to end on a positive note, reiterating your support for the person and your enthusiasm for their candidacy.

The body of the letter should be well-organized, clear, and persuasive. It is your chance to make a compelling case for the person you are recommending and to demonstrate why they are the best fit for the position or opportunity they are seeking. Consider seeking feedback from others before finalizing the letter, to ensure that you are presenting a strong and compelling case.

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How to Ask for a Letter of Recommendation

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What is a letter of recommendation?

How to ask for a letter of recommendation, template for how to ask for a letter of recommendation, example of how to ask for a letter of recommendation.

Whether you are applying for college or looking for a new job, or even your first job, a well-written letter of recommendation can add substantial merit to your application. It allows someone to validate your qualifications and skills and allows a potential employer to hear first-hand how well you qualify for a new role. Getting a letter of recommendation can take time and thoughtfulness in selecting the right person and giving them the necessary information to write an effective letter. In this article, you can learn what a letter of recommendation is, how to write a letter requesting one, and review a template and example to make it easy to write your own request.

A letter of recommendation is a document written by a current or former colleague, previous employer, client, teacher or someone else who can attest to a person’s work or academic performance. The goal of the letter is to confirm the skills and qualifications of the person who is being recommended. A letter of recommendation is typically used to add merit to a job or college application. 

The best letters of recommendation are from people who:

• Have the time to create a well-written letter that will impress a potential employer
• Have worked with you directly or are familiar with your work and feel strongly positive about it
• Hold a position of authority that will mean something to the hiring manager

Here are the basic steps you can use when asking someone to write a letter of recommendation for you:

1. First, think carefully about who you are asking for a recommendation

Before you actually make your request, first think carefully about who you’re asking to write a letter of recommendation. Because you don’t want to request too much of any one person, it’s a good idea to avoid asking someone who’s already on your list of references. Also, while asking someone who has high seniority may be impressive, they also need to have real knowledge of your abilities and qualifications. 

2. Second, be complimentary and express gratitude

It’s generally a good idea to start out by letting them know how much you enjoyed working with or for them (or if it’s a professor, how much you enjoyed their class). Flattery is also a good way to start, although it should be authentic. Let them know that you value their opinion and that you learned a great deal in the time you spend with them, that they have been influential in shaping your career. 

3. Third, tell them what you’re applying for

Tell them exactly what you’re applying for and why you need the letter. Share with them why you’re excited about the opportunity and how they can help add weight to your application.

4. Fourth, remind them of your history

While you should ask someone who has real knowledge of you and your skills, in some cases (especially in the case of a college professor), they may need a little reminder of what you did together and the accomplishments you achieved while working with them. If you’re asking a professor, you may want to include research papers or other work you completed under their instruction.

5. Fifth, make it easy to recommend you

The more work you can do for the person you’re asking, the more likely they are to say yes—and the better the end result will be. Tell them specifically what you would like them to highlight about your abilities. This could mean reflecting back on your work ethic or the impact you had in your team. It could mean emphasizing a specific skill set that is needed for the job for which you are applying. Don’t hesitate to remind them of specific achievements if you would like them included in the letter.

6. Sixth, be clear about a timeline

Try to give them as much notice as possible before you make your request. If you are asking for a recommendation from a college professor and know you will be applying for jobs at a specific date, you may be able to give them five or six weeks. If you are applying for a specific role and have only a short window in which you can apply, you may need the letter back within a week. Regardless, be very clear about when the recommendation letter is due.

7. Seventh, include a resume

Include your resume to make it easy for them to see what other accomplishments and experiences you have had since last working together (or since you took a class with them).

8. Eighth, express your appreciation

Let them know you appreciate their consideration, whether or not they write the letter. Let them know you appreciate their time and offer additional thanks for everything they taught you.

Here is a template to help you put together your own request for a letter of recommendation:

Dear Mr./Ms. [Name],

I greatly enjoyed [your class/working with you] and feel your guidance and mentorship has had a huge impact on my career. I am applying for the role of [job] at [Company] and part of the application requires a letter of recommendation from someone who can verify my work habits, skills and accomplishments. Based on the years we spent working side-by-side, I believe you can provide an honest, detailed and effective recommendation on my behalf. 

I would appreciate if you could write a letter of recommendation highlighting my positive work habits, specifically touching on [include a specific achievement you had while in the organization]. The deadline for submitting the letter is [date]. If you are unable to write the letter or if the deadline is too short, please let me know as soon as possible. 

I’m including my resume so you can see what other experiences I’ve had since we worked together. Please let me know if there is any additional information that would help you add more detail. 

Thank you in advance for your time and efforts.

Sincerely, [Your Name] [Your phone number] [Your email address]

Here is a sample of a request for a letter of recommendation:

Dear Ms. Tran,

I learned so much during the time that we worked together at Symphony. In fact, it was because of your mentorship and guidance that I realized how much I loved the marketing industry. I am applying for the role of Marketing Specialist at Gold Coast Marketing and am required to include a letter of recommendation from someone who can attest to my work ethic, skills and achievements. Because of the years we worked closely together—particularly the time we spent on the Dodson campaign—I believe that you can provide an honest and detailed recommendation on my behalf.

I would appreciate if you could highlight my positive work habits, the role I played on both the Dodson campaign and my contribution to the goal of doubling our website traffic. The deadline for submitting the letter is October 15, 2019. If you are unable to write the letter or if the deadline is too short, please let me know as quickly as possible. 

I’m including my resume so you can get a better understanding of the experiences I have had since working together. Please contact me via phone or email if you need any other information.

Thank you for your consideration and support. 

Sincerely, Rachel Young 555-321-9785 [email protected]

Successful Letter of Recommendation for Employment

Reference is another challenge, whilst considering a new position. You need to find a person to submit a letter of recommendation for a job. Make sure everything is going according to plan.

Moreover, big organizations usually require more than one paper submitted. Sometimes they request LinkedIn recommendations to understand a candidate’s perspectives outside the current specialty.

On the contrary, the manager’s or department supervisor’s pay grade includes signing a recommendation letter for a job as well. You need to evaluate the workers from the very beginning, to develop their talents and spot their weaknesses. Attention is a key point to write an honest document and helping someone get a dream job.

There are some important tips to mention when someone asked you to write a recommendation:

• No rush for starters – remember, someone’s career strongly depends on your words. Being the one to refer to is a time-consuming option, take a few days to arrange it properly;
• Think before saying “Yes” – when you just became a supervisor, or are super busy, or don’t know the person that well or something else – find the courage to refuse. Don’t take days to struggle with a few sentences and leave it anyway;
• Consider the role – the supervisor and the co-worker seem to spot different skills and expertise an applicant has. For example, if your friend wants you to do a recommendation letter for a job, remember about a concrete role for that person. What to use and what to skip. Don’t address a recruiter with “Hi!”, don’t use too much jargon, etc. Don’t make it harder for your friend and one more forbidden – you’re not the boss, you’re just helping to make things clear for the employer;
• Edit a hundred times – well, a bit of exaggeration, but you’re not allowed to make mistakes. You’re the one, an applicant looks up to, you’re the inspiration. Don’t let someone down just because of laziness to proofread.

So, before opening Microsoft Word, find a good sample of recommendation letters for a job that is better with structure.

If you need help with writing your professional document, ask us to help .

• Your contact details ;
• Greeting – use a traditional “Dear Sir/Madam”, or address it specifically;
• Introduction – includes a brief purpose of the paper;
• Details – some specifics about a candidate; show you know this person to recommend for a vacancy. Don’t write a general description or copy from your LinkedIn profile; it’s the most significant and biggest part;
• Summary – simply, why would he or she should get a job;
• Completion – ensure you’re ready for more questions if needed. Write the actual contact details. Consider the fastest way to reach you – phone or email;
• Closing – use a formal style, like “Sincerely …” and follow your name with a signature and a job title. Respect people, you’ll send a document to, and stick to one style of writing.

Worth remembering – you are supposed to keep a balance. Less than half a page shows you have zero connection to the candidate, but don’t become too engaged in the process.

A personal or professional, letter of recommendation for a job, takes 1-2 pages, closed to a CV’s usual size. It’s very common to provide short documents without a deep explanation and unique points. A friend of yours will probably fail if you just type something general and submit it.

So, after making clear a length and a core structure, let’s go to more details.

As a practical illustration, you got to make a letter of recommendation for a medical assistant . There are some specific achievements to share with a potential employer. Try to adjust the final version to a person. Use real-life examples. It’s a guarantee to make an applicant stand out.

What about a newly graduated medical student? It’s a good chance to highlight the research part and emphasize a theoretical basis. Get the necessary information and keep in touch with the person you’re writing about.

You may also think the best way is just to tell about all the good qualities an applicant has. But here’s the tricky moment – you should connect certain skills and a position. Don’t distract an employer, there are plenty of other letters to read.

So, as a prolonged summary, let’s make things clear. When it comes to a promotion or a new job, a recommendation letter must be:

• Addressed – take care about a subject line, if it’s an email;
• Customized – use a set of qualifications for this position; use the examples to show an applicant can solve problems and act in trouble cases;
• Motivational – it must drive a person to call for an interview, and ask more questions, in other words – hire a candidate right now;
• Easy to read – right from the part explaining how did you meet a person to experience description;
• Summarized – include a phone number, email, and social media. It’s not only about a future employee; it’s about your reputation as someone people may trust.

What’s included in every recommendation letter sample for a job can be divided into 3 main paragraphs:

• Letter purpose;
• Details + examples (a person’s contribution) – the “body” of a letter;
• Summary, answering “Why?”
• Brief conclusion or phrase “Let’s keep in touch!”

Whoever you’re writing about, focus on this particular person. Think outside the box and move out of a standard duties description. Try to prove that you are the only candidate that does something others are not capable of.

It seems funny, but sometimes one sentence may convince an employer to make a call. Just follow the structure, and stick to details!

When To Give Letter of Recommendation During Interview

By: Erica Woods   |   Comments   |   Related: More > Professional Development Branding

Are you putting on your "candidate marketing and branding hat" during your job search, where you are directly trying to influence your image and credibility? Are you paying attention to how you brand and market yourself when you are applying for jobs, talking to Recruiters, and during the interview process? Applying for jobs and then waiting patiently to hear back to schedule interviews is not enough. It rarely works. Having a quality conversation with a Recruiter and hoping that they submit you for an opportunity with their client/s is not enough. Delivering a strong interview is not enough. It is a competitive market, and you need to identify ways to gain a competitive advantage!

To truly stand out throughout the submission, interviewing and selection process, you need to strategize on how to effectively market yourself as a both a strong technical and culture fit. You need to ask yourself "what am I providing to the Recruiter and/or hiring Manager to demonstrate my strengths? Why they should hire me and what else could I provide to show them I'm the one (in addition to my resume)?"

This is where the candidate marketing concept of 'Sharing Recommendations,' which are both relevant and strong testimonials of who you are as a professional and what you can provide to a company and team, are vital! It is one thing to be able to speak to your skills and accomplishments in interviews, but it can be even more powerful when you have past managers, end clients, co-workers, etc. speaking to what you are excellent at, your achievements, and your soft skills and leadership traits! Especially considering that most people are extremely modest, when interviews are not the time to be modest, you want to collect recommendations that are endorsements from others on what you offer a company, and share them at some point during the interview and selection process! 

There are four key times to share recommendations. You do not want to share recommendations at each of these points, but you want to ensure that both 1.) Recruiter/s and 2.) Hiring Managers receive! Therefore, we recommend sharing at Opportunity 1 or 2, and then again at Opportunity 3 or 4!

Opportunities for Sharing Recommendations:

• Share in application(s) - Does the platform where you are applying for jobs allow you to upload a PDF? Is there an email address provided of the Recruiter supporting the role? Is there a place to upload a Cover Letter? Is there a section where you can add a URL? In our 10 Sources for the Best Professional Recommendations Tip, we discussed the best practice of collecting recommendations via your LinkedIn profile. It is then easy to share through your profile, since you can either include the specific URL of your profile OR you can download your recommendations as a PDF from your profile.  
• Send to a Recruiter/Talent Acquisition Specialist after you have a conversation - Before your resume gets shared with the hiring Manager for a role, it will likely be screened by the Recruiter (of a staffing firm) and/or the Talent Acquisition Specialist (Corporate Recruiter who works at the organization). Unless it's a small company where you are applying, you will almost always have a 10-20 minute "screening conversation" with a gatekeeper (i.e. Recruiter/Talent Acquisition Specialist). You can't rely that they will automatically advance you to the next step of the hiring process because you meet the qualifications. One of your goals when talking to a Recruiter should be to determine how much competition there is for the role you are interested in. Competition may be the number of staffing firms supporting the client/opening and/or the anticipated number of candidates that might be submitted for consideration for the role (this might be harder to capture, but worth asking about). Especially if there are a lot of staffing firms submitting candidates, you want to market yourself effectively on the front-end!  Ask the Recruiter "do you know how many staffing firms are supporting this role?" OR "Do you know how many candidates are being considered for this role?"   Then provide your recommendations in a follow up email/response after your conversation with the Recruiter. Here is an example of how you could frame this during the end of the screening conversation: EX. Script during Conversation with Recruiter "I really appreciate your time today, and all the details you provided around this _____ opportunity! I have several recommendations that speak to my expertise with the technologies that will be utilized in this role. I'm going to email you those, and if you agree, perhaps you can include one or two of those with my resume when you pass along to the hiring Manager. What are your thoughts on that practice?"  
• Provide during an interview - You always want to have a print out of your recommendations as part of the portfolio you bring to an interview. This portfolio should include multiple copies of your resume, the job description, your list of questions, paper and pen for notes, and recommendations. It may also include non-proprietary examples of your work if you have them, results of technical assessments, and any other materials you have that could demonstrate your credibility. The best time for sharing recommendations will likely be during the interview closing! As the conversation is wrapping up, there are a few areas you may address, including: interest in the role, quick summary of relevant experience, and/or sharing of recommendations. EX. Script during Interview Wrap Up: "I really enjoyed learning more about this role and what it's going to accomplish! I feel strongly that I have the qualifications to contribute immediately to your goals. I have brought some recommendations, including two of my past Managers, who speak to my skills with custom enterprise level development. Here they are, and please let me know if there's anything else I may provide you that would help demonstrate my qualifications."  
• Provide in your thank you email - If you provided a print out of your recommendations during the interview, you would not want to include them again in your follow up email as that may seem a bit excessive. The goal is to ensure the hiring Manager has received them at some point. However, if you didn't see a natural opportunity to share your recommendations during the interview closing, or you just forgot, share them in your follow up thank you!

There is no perfect science around when you should share your recommendations, rather evaluate how things are going during each step and make your best judgment on the appropriate time to share. Again, the goal is to provide recommendations to the Recruiter/Talent Acquisition Specialist (i.e. opportunities #1 or #2) and then to the hiring Manager (i.e. opportunities #3 or #4)!

• Step one related to this recommendation is to identify and ask individuals in your professional network for a recommendation! If you have not read our earlier Tip on 10 Sources for the Best Professional Recommendations , we suggest reading that so you know exactly who to ask for a quality testimonial of your work and contributions.
• Step two is then asking for recommendations, with a goal of identifying at least three individuals who will write one.
• Step three, which was the purpose of this Tip, is to then leverage these strong testimonials during the hiring process to influence your overall brand/image! There are two different groups of hiring professionals you can share recommendations with, i.e. the Recruiter and then the hiring Manager.

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Empire Resume

Are Letters of Recommendation Still Relevant?

When you’re searching for a job , you want to use every tool at your disposal to gain an edge over the competition. A polished resume, a perfect LinkedIn profile, and even a new business suit for the interview can all make a difference.  

Some people think letters of recommendation are also part of the job success equation. Others, however, think of them as unnecessary relics of a bygone era.

So, are letters of recommendation still relevant? Like most hotly debated topics, the answer is: it depends.

What is a Letter of Recommendation?

A letter of recommendation is a letter written by a colleague, previous manager, professor, or mentor who knows you and your job skills well. The letter is written to someone who is considering you for a job and speaks to why you would be a good fit for the position.

The purpose of a letter of recommendation is to provide the hiring manager with additional evidence of your work ethic and skill set. It’s to help provide a more complete picture of who you are as a professional.

Letters of recommendation should not be confused with references. References are people who your potential employer will call to ask about your work performance, work habits, and general character. It’s an impromptu conversation rather than a prepared letter.

Do Employers Want Letters of Recommendation?

The truth is fewer employers are asking for letters of recommendation these days. Academic is where you’ll still see letters of recommendation as the norm; however, that doesn’t mean you’ll never be asked for one in a professional role.

Your best bet is to get 2 or 3 letters of recommendation before you start your job search. That way, you have them on hand if you are ever asked for one. You don’t want to be scrambling to last minute to get a letter of recommendation when a prospective employer is waiting for one.

Whom Do I Ask to Write a Letter of Recommendation for Me?

If you’ve decided that you should have letters of recommendation on hand, then the next step is to decide whom you want to ask to provide one.

You want to choose someone who:

• Has known you for at least 2 years, but preferably longer.
• Feels positive about your skills and your work performance.
• Had a supervisory position over you.
• Has the time and willingness to write a letter of substance.

Your best references will come from former supervisors or bosses. However, you can also ask heads of volunteer organizations you work with or leaders within your community.

When you approach those people who you’d like to write your letter of recommendation, it’s a good idea to give them a few accomplishments or significant projects you’d like them to mention.

For example, you may say to a former manager, “I’m going for a sales position, so can you please be sure to mention that I consistently surpassed my sales goals three years in a row?”

Or, you may be going for a management position, in which case you may want the person writing the letter to specifically mention your leadership qualities.

While you do want to give them a few key points, be sure not to tell them exactly what to write. They may resent you trying to dictate the letter. Also, they may recall significant accomplishments that you don’t remember or see positive qualities in you that you weren’t aware of.

Whom Should I Not Ask?

Just as important as knowing whom to ask for a letter of recommendation is knowing whom not to ask . For example, don’t ask any of the following people:

• Members of your family
• Supervisors you’ve had more than 5 years ago.
• People who have worked under you.
• A friend that you’ve never worked with professionally.
• Teachers or professors, unless you are a recent college graduate.
• Someone who’s not intimately familiar with your work.

These people will either be seen as biased or irrelevant and their letters of recommendation will not mean anything to a prospective employer.

Should I Offer a Letter of Recommendation if Not Requested?

If you have a strong letter of recommendation, and your potential employer asks to see it, then they’ve made it easy for you. You can hand over the letter with confidence.

But what if they don’t ask for a letter of recommendation? Should you still offer it? Opinions vary on this question, so here are a few things to consider.

If they don’t ask for it, then obviously they don’t want or expect one. By withholding the letter of recommendation, you’re following their rules.

However, if you have a letter of recommendation that you think will prove to be a differentiator, then you have a few opportunities to submit it:

• When applying : If the application website enables you to upload more than one document, then you can add a letter of recommendation along with your resume and cover letter.
• During the pre – screen call : You can ask the HR representative during your pre-screen call if you may submit a letter of recommendation.
• At the interview : Bring a printed version of the letter of recommendation to the interview with you. At the end of the interview, ask the interviewer if they’d like to see it. If they say yes, then hand it over. But if they say no, quietly put it away and don’t mention it again.
• After the interview : You may attach your letter of recommendation to your follow-up thank you emails.

Remember the Fundamentals

Are letters of recommendation still relevant? It looks as though their relevance is certainly waning, but they are not completely obsolete just yet.

Have a couple of letters of recommendation on hand just in case your potential employer asks for one. The bottom line is that a letter of recommendation is a “bonus,” but will never replace the complete application package: a resume, a cover letter, and a LinkedIn profile. It’s these three items that will get you the interview , and it’s your performance in the interview itself that will determine whether you get the job or not.

Empire Resume Will Help You Get Hired!

We’ll create a compelling resume package and give you everything you need to get the job you deserve. We work with all levels of job-candidates, from entry-level to C-Level executives within all industries. Every resume we create is fully ATS optimized and will clearly showcase your skills, experience, and the value you bring to employers. Call us at 801-690-4085 or email us at [email protected] for a free resume review!  

Maria Gold is a Content Manager/Writer for Empire Resume. She is dedicated to helping educate and motivate people with the latest career articles and job search advice. Her interests range from writing to programming and design. She is also passionate about innovation, entrepreneurship, and technology.

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How to Write a Letter of Recommendation (Examples & Templates)

3 key takeaways

• A letter of recommendation is a formal part of many job applications.
• Effective letters of recommendation follow a structured format (steps below).
• Teal's AI Resume Builder helps you write a keyword-rich resume and cover letter to complement your recommendation letter.

Whether you’re applying to a job, graduate school, or a degree program, there will come a time when you need a letter of recommendation. At such a time, the recommender may ask for your help drafting the letter. 

Or you may be on the other side of the equation. You may need to write a letter of recommendation on someone’s behalf, such as a former employee, a coworker, or a friend.

No matter your situation, this guide helps you understand how to write a letter of recommendation for many different scenarios, plus detailed examples to use as references .

The purpose of a letter of recommendation

A letter of recommendation is a formal written document that discusses a candidate's professional performance, specifically their abilities, character, work ethic, or achievements. It is written by someone who can vouch for you, such as a professional contact. 

It's commonly requested when applying for jobs, educational programs, scholarships, or similar opportunities. It’s intended to help the recipient of the letter evaluate your qualifications.

They are more common in some situations than in others. College applications, on the other hand, typically require one to three letters of recommendation. Job applications typically require a list of references that the hiring manager may call or email, rather than request letters of recommendations.

They are particularly valuable for those who do not have robust resumes or credentials. That said, if you’re just entering the job market—why not consider compiling a recommendation letter straight away? Even if the job application doesn’t specifically ask for one, requesting recommendations can help strengthen your application. 

But here’s the thing: because they’re not as common as other job application documents, not everyone knows how to write an impressive letter of recommendation. In this article you’ll learn how to write an effective letter of recommendation, tailored to your target job. 

Who can write a letter of recommendation

A recommendation letter should be written by someone who can verify your qualifications. Ideally, it comes from a superior rather than a coworker or friend. While you may be tempted to ask a buddy, be aware that the hiring manager may ask you to specify your relationship with the recommender. 

In the workforce, you may want to ask a former manager or supervisor. In an academic setting, you may want to ask a former instructor, teacher, or mentor. In either case, the recommendation should come from someone who knows you in a professional setting and can attest to your work ethic.

For applicants

If you are deciding who to ask for a recommendation letter, consider these factors:

• Is the person relevant to the opportunity you're applying for? For example, if you’re applying to a software engineering internship, can you ask a previous employer who can speak to your performance or a mentor who has guided you through coding challenges?
• How well does the person know you? Someone who can mention real-world examples is better than someone who would provide vague or general feedback. 
• Do you have a positive relationship with this person? Sometimes a letter of recommendation is given in private to the person reviewing the application and you may not get a chance to review it before it's sent. That’s why it’s vital to only ask someone you are confident will provide a positive reference .

Letter of recommendation etiquette

No matter who you choose, always make it as easy as possible for your recommender to write the letter. Be sure to give them ample time to write the letter, such as two week’s notice. 

In addition, you can provide the materials they may need to write a tailored letter for you. For example, you could send them the job post or the organization’s website. Don’t be surprised if the person asks you to create a draft or provide bullet points for the letter. This will help save the recommender the time of researching what to say—then they can simply make edits and give the final send-off.

Want help matching your letter of recommendation to the job post? Teal’s AI-powered Resume Builder Matching Mode pulls key skills from job descriptions to help you easily tailor your letter to the job you’re applying for and an AI achievement generator to summarize your results. 

For the letter writer

If you have been asked to write a letter of recommendation, consider these factors: 

• Has the applicant directly worked with you or for you?
• Is your experience with the application relevant to the opportunity they are applying for? 
• Can you provide an honest and ethical assessment of the individual?
• Can you provide a letter within the stated deadline?

If you can’t provide a positive reference based on experience with the applicant, quickly let them know you can’t fulfill their request so they have time to find someone else. If you can, here's how to do it right:

How to write a letter of recommendation (with specific examples)

While they may vary in type, such as academic, professional, and personal, the structure is standard and straightforward—very similar to a business letter format.

Greeting: A formal salutation. Example: To Whom It May Concern

Introduction: Your name, expertise, and your relationship to the applicant.

Overview: A general summary of the applicant's strengths as you've experienced them.

Example: A story or example that elaborates on one to two traits the applicant possesses.

Close: A summary of why you recommend the applicant.

Signature: Your name, title, signature or e-signature, and contact details 

1. A greeting

Begin the letter with a formal salutation, addressing the recipient if possible. 

Example: Intro

• Dear [Recipient's Name]
• To Whom It May Concern
• Dear Hiring Committee

2. A brief introduction 

Introduce yourself and your relationship to the individual. The first paragraph states why you’re qualified to speak about the person.

Example: Job applicant applying to an associate attorney position

I am writing to offer my enthusiastic endorsement for Breanna Johnson for the position of Associate Attorney at Thompson & Sons Associates Law Firm. During her time as an associate attorney at our firm, I had the privilege of mentoring Breanna and witnessing her growth and dedication firsthand.

3. An overview

The next paragraph provides an overview of the applicant's strengths as you've experienced them. The context will differ depending on whether the letter of recommendation is written for a job, academic, or other opportunity. Take a look at the specific examples below. 

Based on the candidate's skills

If the applicant is applying to a job, you’ll most likely want to discuss their skills and achievements. 

Example: Job applicant applying to a marketing position

During his time at Bright Ideas Inc., Mark consistently demonstrated a rare blend of creativity, strategic thinking, and problem-solving skills that set him apart. His one-of-a-kind marketing campaigns drove considerable results for our clients and garnered praise from our team and stakeholders. 

Want help creating a list of achievements to highlight on your letter of recommendation? Teal’s AI-powered Resume Builder Matching Mode pulls key skills from job descriptions to quickly create metric-rich achievements tailored to the job application, so you stand out from the crowd.

Based on the applicant’s character

Wondering how to write a letter of recommendation for a friend or coworker? In the case that you can’t speak on their skills, you can tailor this section toward the applicant’s personality. This may be considered a character reference letter.

Example: College applicant, written by a friend from school

Throughout our academic journey, Rachel consistently prioritized her studies, earning valedictorian and a spot as the school treasurer. Beyond her academic pursuits, Rachel has always been deeply involved in community service. Whether it was volunteering at the local soup kitchen, participating in school plays, or leading student organizations, Rachel's commitment to making a positive difference in the world has been inspiring.

4. A personal story

This section is intended for the recommender to elaborate on one to two traits of the applicant. This can help hiring managers have a more colorful understanding of your expertise.

It’s important to tailor those traits to the skills needed to land the opportunity. The context will differ depending on whether a recommendation letter is written for a job, academic, or other opportunity. Take a look at the examples below. 

Based on the applicant’s skills

As the writer, you can share an example about a time when the applicant's skills helped the company achieve something or solve a problem.

Example: Job applicant, applying to a recruitment role

Last year, we faced a demanding task: filling a critical position for one of our top clients under tight deadlines. Emily approached this challenge with precision. She conducted extensive research using LinkedIn Recruiter and her networking resources to identify potential candidates. Despite initial hesitations from the hiring manager, Emily confidently advocated for a standout candidate, who was later hired.

Based on the applicant’s academic abilities

Wondering how to write a letter of recommendation for grad school or for college? Use this section to talk about their academic performance.

5. A closing statement 

Conclude with a one- to two-sentence summary on why the person you're recommending would be a good fit for the opportunity.

Example: closing statement

"I am certain she would be a valuable asset for your project."

6. A signature 

As with any letter, you must sign off. Optionally, include contact information for the hiring manager to follow up with you.

Example: Signature

Sincerely, [Your Name, Company, and Title]

Recommendation letter dos and don'ts

Letter of recommendation templates

Below, you’ll find some letter of recommendation examples. Use these letters of recommendation templates as samples to expand upon. Add specific examples, make it your own, and voila!

How to write a letter of recommendation for a student

You may want to write a letter of recommendation for college, grad school, or a student entering an organization. Here’s a letter of recommendation template for that.

Dear Admissions Committee, I am pleased to write this letter of recommendation for [Student's Name], who has applied for admission to your esteemed university. As a [Job Title] at [University Name], I have had the privilege of working closely with [Student's Name] and have been consistently impressed by [his/her/their] dedication, leadership skills, and academic achievements. During [his/her/their] time at [University Name], [Student's Name] pursued a degree in business while actively contributing to campus life through [his/her/their] involvement in [list of extracurricular activities]. Like many students, [Student's Name] faced the daunting task of navigating [his/her/their] academic and career paths. Yet, instead of focusing solely on [his/her/their] own journey, [he/she/they] selflessly volunteered [his/her/their] time to support [his/her/their] peers in doing the same as my career adviser assistant. With [his/her/their] empathetic nature and natural leadership abilities, [he/she/they] became a trusted mentor, helping students discover their strengths, set goals, and develop strategies to achieve them. Whether it was reviewing resumes, conducting mock interviews, or offering advice on internship opportunities, [Student's Name] approached every interaction with enthusiasm and genuine care. I have no doubt that [Student's Name] will continue to excel academically, athletically, and personally at [University Name], and I enthusiastically recommend [him/her/them] for admission to your institution. Please feel free to contact me at [Your Contact Information] if you require any further information or would like to discuss [Student's Name]'s qualifications in more detail. Thank you for considering [Student's Name]'s application. Sincerely, [Your Name] [Your Position] [University Name]

How to write a letter of recommendation for an employee

Dear [Recipient's Name], I am writing to wholeheartedly recommend [Employee's Name] for any future opportunities [he/she/they] may pursue. As [his/her/their] supervisor in the Marketing Department at [Company Name], I have had the privilege of witnessing [his/her/their] exceptional contributions and dedication to our team's success. During [his/her/their] tenure with us, [Employee's Name] played a pivotal role in driving significant improvements in our marketing initiatives. One notable achievement was [specific project or task], which led to an increase in [specific metric, e.g., website traffic, conversion rates, sales revenue] by [percentage or numerical value]. In addition to [his/her/their] remarkable performance in driving results, [Employee's Name] has also been a valued team player, always willing to collaborate and share insights with colleagues. [His/Her/Their] positive attitude, creativity, and willingness to go the extra mile have made [him/her/them] an integral part of our marketing team. I have every confidence that [Employee's Name] will continue to excel in [his/her/their] future endeavors and bring the same level of dedication and expertise to any organization [he/she/they] joins. [He/She/They] has my highest recommendation without reservation. Sincerely, [Your Name] [Your Position] [Company Name]

How to write a letter of recommendation for a teacher

Writing for someone you know a bit more personally? Perhaps it’s a teacher, a coworker, a mentor, or someone you volunteered with? Here’s a letter of recommendation template.

Dear [Recipient's Name], I am writing to wholeheartedly endorse [Teacher's Name] for the prestigious volunteer opportunity to teach abroad with [Organization Name]. As a former student of [his/her/theirs] at [School Name], I owe much of my success to [his/her/their] exceptional teaching and mentorship, which played a pivotal role in shaping my career path and ultimately led me to my current role at the United Nations. Throughout my time in [his/her/their] class, [Teacher's Name] demonstrated an unwavering commitment to excellence in teaching and a genuine passion for empowering [his/her/their] students. [He/She/They] not only imparted knowledge but also instilled in us a sense of curiosity, critical thinking, and a desire to make a positive impact on the world. [Teacher's Name] went above and beyond to nurture my potential and encouraged me to pursue my ambitions, including my desire to work at the United Nations. [His/Her/Their] guidance, support, and encouragement were instrumental in helping me navigate the challenges of pursuing a career in international affairs. I firmly believe that [Teacher's Name] possesses the qualities and expertise necessary to excel as a volunteer teacher abroad with [Organization Name]. [His/Her/Their] passion for education, coupled with [his/her/their] dedication to empowering students and creating positive change, make [him/her/them] an exceptional candidate for this opportunity. Sincerely, [Your Name] [Your Position or Relationship to Teacher]

Dear candidate, you got this 

A good letter of recommendation can make or break a person’s success during their search for the next golden opportunity. Whether you’re drafting one for yourself or writing one on someone’s behalf, following the six steps above will ensure you’ve got a well-structured letter for the application. More importantly, tailor this professional letter to the opportunity at hand, so the receiver of the letter can envision the applicant in the new role. 

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Frequently Asked Questions

What makes a strong letter of recommendation.

A strong letter of recommendation is characterized by specific and detailed examples that illustrate the candidate's strengths and abilities. It should be written by someone who knows the applicant well and can provide genuine and enthusiastic praise. A compelling letter also highlights the context of the relationship between the recommender and the candidate, adding credibility to the endorsement. A strong letter of recommendation is well-organized and effectively communicates why the candidate is exceptional and deserving of the opportunity they are seeking.

What should you not include in a letter of recommendation?

When writing a letter of recommendation, it's important to avoid vague or generic statements that do not directly support the candidate's qualifications. Additionally, refrain from making comparisons to other applicants or individuals, as this can detract from the focus on the candidate's unique qualities. Avoid exaggerations that could undermine the credibility of the letter. Lastly, do not include any negative remarks or criticisms that could harm the candidate's prospects.

How do you make a letter of recommendation stand out?

To make a letter of recommendation stand out, focus on highlighting specific achievements and qualities that demonstrate the candidate's  abilities. Use concrete and detailed examples to illustrate the impact of their work or character. Personalize the letter by showcasing your unique perspective and deep understanding of the candidate's strengths. Incorporate specific details about the candidate's skills, accomplishments, and contributions that set them apart from others.

Kaleena Stroud

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