record powerpoint presentation in teams

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How to record a PowerPoint Presentation in Microsoft Teams

Users can practise their presentations before the meeting using Microsoft's PowerPoint recording studio. Before the teams call, users may use this to improve their delivery and even pinpoint the areas where they need to make improvements. It is easy to Record a PowerPoint Presentation in Microsoft Teams by going into the record option available in the Teams application. Recording helps you see the presentation later and decide on its faults. Moreover, you can praise somebody in Microsoft Teams for their presentations.

Record a PowerPoint Presentation in Microsoft Teams.

Step 1: Open the Microsoft Teams App: Firstly, go into Microsoft Teams application.

• If you don't have that application, please download it from the Playstore.
• You need to have a stable internet connection to run that application.

Step 2: When PPT is presenting: Secondly, join the meeting where the presentation is running. You have to join it with the link.

• Press Join button to join the meeting.
• At the bottom of your screen you will see many options as features which you can use while observing the presentation.

Step 3: Tap on the 3 Dots: Moreover, you have to tap on three dots.

• The dots option is at the bottom of your screen.
• See the red arrow in the given image indicating the dots option.

Step 4: Tap on Start Recording: Finally, after tapping on three dots a new interface will come out. Then, press the recording option.

• You can locate recording option at first.
• Prefer the below image as a guidance.

In the above section, some easy steps are mentioned through which you can record a PowerPoint Presentation in Microsoft Teams. Moreover, let's look at some related FAQs.

Can I capture an audio version of a PowerPoint presentation?

The ability to record audio narration and export it as a video is provided by Microsoft PowerPoint. Instead of recording audio in a single continuous file, PowerPoint records audio slide-by-slide, making it simple for producers to re-record a slide if they make a mistake or need to make a change later. Moreover, you can send voice note in Microsoft Teams.

Why am I unable to record on Teams?

You probably don't have an appropriate Office account or the necessary permissions if you can't record on Teams. You must have one of the Office 365 Enterprise E1, E3, E5, A1, A3, A5, M365 Business, Business Premium, or Business Essentials accounts in order to record on Teams. Lastly, you change screen sharing settings in Microsoft Teams.

Why doesn't the record button appear in Teams?

Within Teams, recording is not always available. Only while you are in a meeting can you choose to record. If "Start recording" is disabled, you must fill out a brief form to obtain authorization before you can record in Teams.

How much time can you record using Teams?

1 GB or 4 hours. The recording will cease and automatically restart when this threshold is reached. Microsoft advises utilising the most recent version of Teams desktop client or Teams mobile clients for the greatest experience in large meetings, webinars, and live events.

What occurs if I quit Teams in the middle of a recording?

Once everyone has left the meeting, the recording ends immediately. The meeting recording automatically terminates after four hours if someone forgets to leave.

Thus, these are some of the FAQs you need to know while recording a PowerPoint Presentation in Microsoft Teams. Feel free to give a feedback.

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Recording a narrated presentation via Microsoft Teams video call

This guide will explain how to record a narrated presentation via Microsoft Teams, from the video call function. The video call function can be used to screen share and record your desktop and any content displayed on your desktop, such as PowerPoint slides.

Before recording, please ensure you read our ‘ top tips for recording content ‘ guide. This guide is aimed at tutors and clinicians recording learning &  teaching materials using a desktop computer or laptop . It includes some simple tips, such as setting up your equipment and recording environment, to produce the best possible quality for your recordings.

For teaching content delivered via PowerPoint presentations, please use the HYMS template . To ensure content is accessible, please be sure to enter text into the title text boxes on every slide. Click on the link above and enter your HYMS email account details to access the slides. From file choose to download a copy to save your own version on your desktop to edit. Please contact [email protected] if you do not have HYMS log in details and need to be sent the template directly.

Start a video call meeting in Teams

• Start a recording of your presentation / present your content

Access and download a recording

Share your recording with the learning enhancement and support team, upload your recording directly to echo360.

Recording content is possible for HYMS Office 365 account holders with access to HYMS Microsoft Teams, and users who have other Office 365 accounts and full associated access to other versions of Microsoft Teams.

Guest level access does not give access to the full functionality required to record content. However, it is possible during a video call meeting to record a guest’s desktop view on their behalf. Please contact the Learning Enhancement and Support team at [email protected] to arrange a video call where we record content on your behalf. The following guidance will still be of use in terms of preparing your presentation and joining a call. Please also see our other pages related to guest access to a Teams video call and guest member access to a Team; creating video meetings in Microsoft Teams and adding an external guest to a HYMS Microsoft Team  

From a browser, only Google Chrome or the latest version of Microsoft Edge will allow screen sharing. Mac users may be prompted to change privacy settings to screen share, and window sharing isn’t available for Linux users.

• Click on join now when you are ready to start.

Start a recording of your presentation

It is strongly advised to complete the following steps with a test recording of a few minutes duration to check you are happy with the recorded view of your content and the sound quality.

If you make a significant mistake, start the narration of a particular segment / slide from the beginning again, whilst keeping the recording going. Make a note of when it happened. It is possible to trim the start and end of a recording and also cut out an unwanted segment / slide narration. It is not possible to easily cut out many minor mistakes in a flow of uninterrupted speech. If you make many mistakes, the easiest thing to do is to start a new recording.

• Navigate to your desktop and open your PowerPoint slides or other content you wish to narrate over (for example an image, a Word document, a website in your browser).
• Navigate back to the Teams video call you have started.

Choose from the listed options to share:

• your desktop (useful if you want to share views of multiple items you are accessing – browser windows, your desktop, and files etc,.)
• a browser window only (useful for sharing a view on one item you are accessing – a browser window, a file you have open etc,.)
• a PowerPoint file only

It is preferable to share a view of a PowerPoint file that is open on your desktop. If you share and display a PowerPoint file in Teams, the image may be slightly compressed or framed by additional content in Teams.

Present your content

• If you are presenting only slides, navigate to your PowerPoint slides on your desktop and open slide show view.
• You can now present your slides and narrate over the content.Your voice and the slide show view of your slides will be recorded, as well as either your image in the right-hand corner or your initials / profile picture.

• To stop recording, navigate back to the meeting tool bar and select stop recording .

As soon as you select record, you will be recording everything you are sharing. Please ensure you have checked there is nothing you have open / displayed that you do not want in a recording.

In chat in Teams, you will see the ‘meeting’ listed that you set up above with a notification that a recording is now ready. This may take a while to appear. If someone set this up on your behalf because you are a guest, they will see this notification in their chat history. They can download and share content with you if required.

These recordings will be available in Teams channels / meeting chats (shortly after the meeting ends) for 21 days. After 21 days, the meeting recordings will be deleted.  It is important to download content as soon as possible. Please see further guidance on the following help page regarding sharing downloaded content; https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording

You can notify the Learning Enhancement and Support team that you have made a recording at [email protected] . We will then be able to transfer your recording to the Echo360 platform and share your content in Blackboard, as required.

One method of sharing your recording with us is to upload it to OneDrive.

• Log in to your HYMS Office 365 account and navigate to OneDrive. Please see our help pages at the following links; access your HYMS email via a Web Browser and sharing OneDrive and Microsoft Teams files .

HYMS staff with the required level of access to Echo360, can also upload content directly to Echo360.

• Log in to the Echo360 online platform.
• Log in with your HYMS details in the format [email protected] + HYMS password. Then log in with your username (hyxxxx) + HYMS password.

• Select upload media and upload your recording .

• You can share your content to an Echo360 course area, then create a link to it in Blackboard. Please also see the following help page regarding linking content on Blackboard; adding an Echo360 video to Blackboard

Please contact the Learning Enhancement and Support team at [email protected] if you require further support in linking content to Blackboard.

Please see further guidance on the following help page regarding sharing downloaded content; https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording

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How to Present PowerPoint Slides in Microsoft Teams

Ready to elevate your virtual presentations in Microsoft Teams? Discover three distinct methods to deliver flawless PowerPoint presentations.

A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.
• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .
• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

How to record a Microsoft Teams meeting: 5 easy ways

What type of content do you primarily create?

Microsoft Teams is a collaboration tool that helps people from different locations work together. It includes features like chat, video calls, and various collaboration tools, like file sharing and messaging.

But if you’re setting up regular planning meetings to talk about timelines, milestones, and strategies, arranging a time when everyone is on duty and available to meet is virtually impossible.

Fortunately, recording Teams meetings allows people to catch up on discussions at a time that suits them, giving businesses and their people greater flexibility. But how easy is it to record a Teams meetings? And do you need special video recording software ?

This step-by-step guide explains five easy ways to make a Microsoft Teams recording, no matter which device you use.

Can you record a Teams meeting?

Yes, you can record a Microsoft Teams meeting, but the process changes slightly depending on your Teams version and device. The recording captures audio , video, and screen-sharing activity to be securely shared across your organization. 

Because Microsoft Teams is designed to be user-friendly, the recording feature is straightforward. Still, there are some basics to keep in mind when recording a video or Teams meeting. 

Who can record a Teams meeting?

The person scheduling and organizing the Teams meeting usually has the default ability to record. The capacity to record audio and meetings may also be controlled by settings and permissions managed by your organization's IT admin.

In Microsoft Teams, recording a meeting is available to users with the necessary permissions. Regardless, it’s important to be upfront about when you are recording a meeting. Being transparent about aspects like privacy and security builds trust in the workplace. When employees are confident about their privacy, morale and job satisfaction go up.

Plus, following privacy rules is essential for obeying the law and creating a safe setting. Strict data protection laws, such as GDPR in the EU or CCPA in the US , make sure responsible handling of personal information, preventing legal issues and instilling confidence.

5 ways to record Teams meetings

Microsoft Teams is designed to be accessible on various devices, including computers (Windows and Mac), smartphones (iOS and Android), and web browsers.

To record a Teams meeting, visit the Microsoft Teams website and sign up for free. The free version has unlimited group meetings for up to one hour, with up to 100 meeting participants. 

Alternatively, Microsoft has three business plans to choose from, each tailored to meet your specific needs and includes other applications, such as PowerPoint, OneDrive and Excel.

If you already have a Microsoft account, you can log in then: 

• In Windows, click Start, then Microsoft Teams
• On Mac, go to the Applications folder and click Microsoft Teams
• On the web, go to Microsoft Teams

When prompted, click Continue when you see the Welcome To Teams message.

1. How to record a Microsoft Teams meeting with the built-in option (Windows)

If you’re using Windows, recording a Teams meeting is straightforward. You don’t need any additional add-ons or extensions to record a session. 

The recording saves audio, video, and screen sharing for secure sharing within your organization. However, it won't capture whiteboards and notes or include embedded videos or animations in PowerPoint Live presentations.

Step 1: Start or join a Teams Meeting

Begin by starting a new Teams meeting or joining an existing one. There are many ways to do that, either by an app or the web, by invitation link, from your calendar, or by channel. 

If you can't use the app or the web, some meetings let you call in using a phone number. Just enter the phone number and conference ID the organizer sent to access the session. 

Step 2: Start recording

Once you’re in the Teams meeting, go to the controls by selecting the “More actions” ellipsis (three dots) and click on it. In the menu that appears, select "Start recording." This will also turn on live transcriptions .

Step 3: Notification to participants

As soon as the recording begins, everyone receives a notification. The video is instantly stored in the cloud, specifically in Microsoft Streams. This allows you and the participants to access it immediately after, regardless of location. 

Step 4: Stop recording

At the end of the Teams meeting, stop recording by going back to the "More actions" menu and selecting "Stop recording." Ending the meeting also stops the recording.

2. How to record a Microsoft Teams on Mac

Use the built-in tool QuickTime to record Microsoft Teams meetings on your Mac.

Just like joining a Teams meeting on Windows, find the meeting in your Teams calendar. Click "Join" to enter the meeting. Alternatively, you'll receive a notification to join if someone initiates the meeting. 

To join using an ID, navigate to your Teams Calendar, choose "Join with an ID," then enter the meeting ID and passcode.

Step 2. Start recording

Once you have clicked “Join”, open QuickTime Player. On the top, select File and click New Screen Recording.

Click the drop-down menu next to the “Record” button and select your microphone. Click the “Record” button to begin recording your screen. 

Step 3. Inform participants    

QuickTime Player itself does not provide a built-in feature to notify participants when a recording starts or stops. In this case, let everyone know that you’re recording the session. Talk to everyone before recording, and get their okay, especially if you're recording things they might want to keep private.

Step 4. Stop recording

To stop the recording, press Command + Control + Esc on your keyboard or click the “Stop” button in the QuickTime Player app by clicking the square circle icon at the top of your screen. The recorded meeting will pop up and you can click on the session to play it instantly.

3. How to record a Teams meeting on mobile (iPhone and Android)

If the internet is slow or not reliable in certain places, using a phone to record a video or Teams meeting might be a better choice than depending on features that need a fast and stable internet connection.

To access and record a Teams meeting on a mobile, download and install the Microsoft Teams app from the App or Google Play Store.

Step 1. Start or join a Teams Meeting

If you already have a Microsoft account, sign in or register for a new account. If prompted, allow the app to use your mic and camera.

Either find the meeting you want to record in the calendar at the bottom of the screen, or start an instant meeting by clicking “Meet” in the top right corner.

Choose Join as a guest or depending on your preference, type your name and tap Join meeting.

Similar to recording a Teams meeting on a desktop, go to the meeting controls by selecting “More actions” ellipsis (three dots) and click on it. In the menu that appears, select "Start recording.”

Step 3. Inform participants

Teams display a noticeable icon in the meeting window or control bar to let participants know that the meeting is being recorded.

To finish the recording, return to the "More actions" menu and choose "Stop recording." Alternatively, stopping the meeting halts the recording as well.

The recorded video can be saved to your device or a cloud storage service, depending on your preferences and the app’s capabilities.

4. How to record a Microsoft Teams meeting with Descript

Descript is the best all-purpose video recording software and a complete tool for editing videos and audio. It comes with features like screen recording, transcription, publishing, and exporting for online meetings. You can use its online screen recorder to record videos on a computer, and then edit, save, export, and publish—all in one place.

So while Microsoft Teams has basic recording features, it may not have all the options you want in a recording tool—for example, recording whiteboards and making you look and sound your best.

Start by signing up for a free or paid subscription (depending on your needs) by visiting Descript.com .

Join the Teams meeting by clicking on your email invitation, Teams calendar, meeting room, or as a Guest (if you don’t have an existing Teams account).

Step 2. Choose recording preferences

There are two ways you can record Teams meetings using Descript: audio-only recording or screen recording. As a third-party tool, you can screen record on Windows or Mac with Descript.  

Step 3. Start recording

To use Descript, choose Quick Recorder from your Windows system tray or Mac menu bar. This allows you to record quickly without the need to find additional apps on your desktop or mobile device.

Alternatively, Click settings, then “Start/stop recording”.

Step 4. Edit recording

Descript’s screen recording software makes capturing Teams meetings easy, with the added benefit of a backspace key feature for quick edits. 

As you’re recording your screen, Descript creates an instant transcript from it, so you can polish the audio and video later. With a single click, you can remove filler words like "um," "uh," and "like.” You can also add titles, overlays , transitions , music, and effects with our full suite of video editing tools.

With Studio Sound , you can even clean up your audio and make it sound super professional, even if it was recorded on your mom’s couch at 11 PM. 

5. How to record a Microsoft Teams meeting with OBS Studio

To record and save your Microsoft Teams meetings, you can use OBS. OBS is a free, open-source, and cross-platform application for screencasting and streaming.

Download and install OBS Studio. Then launch the software on your desktop or mobile device.

Step 1: Join the Teams meeting

Create a New Scene by clicking on the "+" icon in the "Scenes" box. Next, add a Display Capture Source by clicking on the "+" icon in the "Sources" box and choose "Display Capture." Select the display or screen where your Microsoft Teams meeting will be.

You can resize or crop the display capture to focus on the Microsoft Teams meeting window.

Step 2: Record the meeting

The OBS controls panel allows you to start recording. Click on the "Start Recording" button in OBS Studio when you're ready to begin recording the Teams meeting.

Click on the "Stop Recording" button when the Teams meeting ends.

Step 3: Access the recording

OBS Studio will save the recording to the specified location on your computer. Send the recording to keep team members informed and view the session they missed. 

Thousands of video creators already rely on Descript for high quality screen capture and video editing. If you’re ready to join them, take a tour of Descript today .

Teams meeting recording FAQs

Why can't i record my teams meeting.

Find out if you have the necessary permissions to record meetings. The meeting organizer may have disabled recording for the session. Confirm with the organizer or check the meeting settings for any specific restrictions, then check for any technical issues with your device's camera, microphone, or internet connection, which can affect the recording feature. 

Why is my recording option not available in Teams?

After the meeting ends, the recording is processed, and a link to the recording is usually made available. This link can be found in the meeting chat, in the Teams "Recordings" tab, or in a shared location like SharePoint or OneDrive.

What’s the best way to record Microsoft Teams meetings?

The standard way to record Microsoft Teams meetings involves using the built-in recording feature. However, apps like Descript can record Teams sessions and give you additional functionality, such as transcribing as you record a screen and fixing audio mistakes by typing.

Do you need consent to record a Teams meeting?

Yes, obtaining consent before recording a Microsoft Teams meeting is generally advisable and often legally required. Recording without everyone's agreement may break privacy laws.

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How to Record a Group Presentation Using MS Teams

Recording a group presentation is easily done with the use of Microsoft Teams. This tutorial will show you how you can record a Teams meeting while presenting a group project. This works best if everyone in the group is logged in to Teams and has their camera on for the presentation.

Schedule a time to meet in Teams to present and record your group project. You can schedule a meeting in the Teams calendar.

Choose one member of your group to record the meeting. This is done by clicking on the "..." menu and selecting "Start Recording." Note that all members of the group present in the meeting will have access to the recording after it is done.

Proceed with your presentation. Note that only the person sharing the PowerPoint will be able to control it, they will see the presentation as shown in Example 1. It will appear in the recording as shown in Example 2. All members of the call will be visible underneath the presentation (in the bottom right corner of the screen).

Once your presentation is finished, stop the recording. The completed recording will appear in the meeting chat and will be available on MS Stream. For more information of how to submit a Stream video to your instructor, follow this tutorial

How to Present PowerPoint in Teams

If you’re looking to deliver a winning PowerPoint presentation, you need to understand how to present PowerPoint in Teams. Whether you’re working remotely or simply want to take advantage of Teams’ collaborative tools, presenting in Teams is a great option for sharing your insights with your audience. Here’s everything you need to know to get started:

Table of Contents

The Benefits of Presenting PowerPoint in Teams

One of the biggest advantages of using Teams to present your PowerPoint is the level of collaboration that is possible. With Teams, you can easily invite team members to contribute to your presentation, even in real-time. This can be especially helpful when working on complex data-driven presentations that require a team effort. Additionally, Teams ensures that everyone can view your presentation from their own device, making it accessible to team members working remotely or on the go.

Another benefit of presenting PowerPoint in Teams is the ability to record the presentation. This feature is particularly useful for team members who are unable to attend the live presentation or for those who want to review the presentation at a later time. The recorded presentation can also be shared with others who were not part of the original team, allowing for wider dissemination of information. Furthermore, Teams provides a chat feature that allows team members to ask questions or provide feedback during the presentation, making it a more interactive and engaging experience for everyone involved.

Step-by-Step Guide to Presenting PowerPoint in Teams

Here’s a step-by-step guide to presenting your PowerPoint in Teams:

• Open the PowerPoint file you want to present.
• Click on the “Present Online” button in the “Share” tab.
• Select “Microsoft Teams” from the dropdown menu.
• Choose whether you want to present in a new meeting or an existing one.
• Click “Connect” to start sharing your PowerPoint presentation in Teams.

Presenting your PowerPoint in Teams can be a great way to collaborate with your team members and share your ideas. However, it’s important to keep in mind that not all features of PowerPoint may be available in Teams. For example, some animations or transitions may not work as expected.

Another important thing to consider is your internet connection. If your internet connection is slow or unstable, it may affect the quality of your presentation. To avoid any issues, it’s recommended to test your internet connection before presenting and to have a backup plan in case of any technical difficulties.

How to Share Your Screen in Teams

If you need to share your screen while you’re presenting, Teams makes it easy. Here’s what to do:

• Click on the “Share Screen” button in the Teams meeting controls.
• Select the screen or monitor you want to share.
• Click “Share” to start sharing your screen with your team.

Sharing your screen in Teams can be a great way to collaborate with your team, whether you’re working on a project together or presenting a new idea. It allows everyone to see what you’re working on in real-time, making it easier to provide feedback and make changes on the fly.

One thing to keep in mind when sharing your screen is to make sure you’re only sharing what you intend to share. Be mindful of any sensitive information that may be visible on your screen, such as personal emails or confidential documents. You can also choose to share only a specific window or application, rather than your entire screen, to ensure that only the necessary information is being shared.

Tips for Delivering Effective PowerPoint Presentations in Teams

Delivering a successful PowerPoint presentation in Teams requires more than just technical knowledge. Here are a few tips to help you deliver a knockout presentation:

• Practice your presentation in advance to ensure everything runs smoothly.
• Be mindful of how you’re presenting on camera, particularly if it’s your first time presenting virtually.
• Engage with your audience by asking questions and facilitating discussion through Teams’ chat or voice channels.

Another important tip for delivering effective PowerPoint presentations in Teams is to keep your slides simple and easy to read. Avoid cluttering your slides with too much text or graphics, as this can distract your audience and make it difficult for them to follow along. Instead, use clear and concise language, and include only the most important information on each slide. Additionally, be sure to use a consistent design throughout your presentation, with a clear color scheme and font style. This will help to create a professional and polished look for your presentation, and make it easier for your audience to focus on your message.

Best Practices for Collaborating on PowerPoint Presentations in Teams

Collaborating on PowerPoint presentations can be a challenge, but Teams offers some useful tools to help team members work together successfully. Here are a few best practices to follow:

• Establish clear communication channels and expectations for your team members.
• Set deadlines for different components of your presentation to ensure everyone stays on track.
• Use Teams’ chat and meeting functionalities to stay connected throughout the presentation process.

Another important best practice for collaborating on PowerPoint presentations in Teams is to assign specific roles and responsibilities to each team member. This ensures that everyone knows what they are responsible for and can focus on their assigned tasks. Additionally, it can be helpful to create a shared folder or document library in Teams where all team members can access and edit the presentation. This eliminates the need for emailing different versions of the presentation and ensures that everyone is working on the most up-to-date version. By following these best practices, your team can collaborate effectively and create a successful PowerPoint presentation in Teams.

How to Use Annotations and Laser Pointers in Teams Presentations

If you want to highlight specific points on your presentation, you can use the annotation tools that are available in Teams. Here’s what you need to know:

• While your presentation is open, click on “Show Stage” to reveal the annotation tools.
• From here, you can use the laser pointer to point out important information or draw attention to specific sections of your slides.
• You can also draw on your slides using the pencil or highlighter tools.

Another useful feature of the annotation tools in Teams is the ability to change the color and thickness of your annotations. This can help you to differentiate between different types of annotations or to make your annotations more visible on the slide.

It’s also worth noting that if you’re presenting to a large group, you may want to consider using a separate laser pointer device rather than relying on the built-in laser pointer in Teams. This can help to ensure that your audience can see your pointer clearly, even if they’re sitting at the back of the room.

Troubleshooting Common Issues When Presenting PowerPoint in Teams

Even with careful preparation, technical issues can still arise when presenting in Teams. Here are some common issues to look out for:

• Slow internet speeds can cause lagging or disconnections in your presentation.
• Problems with your Teams settings can prevent attendees from seeing or hearing your presentation.
• The wrong display settings can cause the presentation to display incorrectly.

If you encounter any of these issues, take a break and ensure you are following the correct steps for presenting in Teams. If necessary, consult with an IT professional to troubleshoot.

Another common issue that can occur when presenting PowerPoint in Teams is audio or video quality problems. This can be caused by a variety of factors, such as poor microphone or camera quality, background noise, or incorrect audio or video settings. To avoid these issues, make sure to test your equipment and settings before the presentation, and try to minimize any potential sources of background noise. If you do encounter audio or video quality problems during the presentation, try adjusting your settings or moving to a quieter location if possible.

Integrating Video and Audio into Your PowerPoint Presentation in Teams

If you need to add audio or video to your PowerPoint presentation in Teams, here’s what to do:

• From the “Insert” tab, select “Audio” or “Video.”
• Choose whether you want to insert a file from your computer or an online video.
• Follow any prompts or instructions to insert the audio or video into your presentation.

It’s important to note that when adding audio or video to your PowerPoint presentation in Teams, you should always test it out beforehand to ensure that it works properly. Additionally, if you’re presenting to a large group, it’s a good idea to have a backup plan in case there are any technical difficulties. This could include having a separate device with the audio or video file ready to play, or having a printed copy of the presentation as a backup.

Customizing Your Presentation Layout for Maximum Impact in Teams

To ensure your presentation has maximum impact in Teams, you may want to consider customizing your layout. Here are a few options to explore:

• Use a theme that aligns with your team or your brand.
• Be mindful of how you’re laying out your information on each slide to ensure it is clear and easy to understand.
• Include high-quality images and graphics to make your presentation visually engaging.

How to Record Your PowerPoint Presentation in Teams for Future Use

If you want to record your PowerPoint presentation in Teams for future use, follow these steps:

• Before presenting, click on the “More options” button (three dots) in the Teams meeting controls.
• Select “Start recording.”
• Start your presentation as usual.
• When you’re finished, navigate back to the Teams meeting controls.
• Select “Stop recording.”
• Your recording will be saved automatically.

Collaborating with Remote Team Members on a PowerPoint Presentation in Teams

If you’re working with remote team members, collaborating on a PowerPoint presentation in Teams can be an effective way to stay connected. Here are some best practices to consider:

• Use Teams’ chat and call functionality to stay in touch throughout the presentation process.
• Be clear about expectations and deadlines to ensure everyone is on the same page.
• Create a shared space for files and documents to ensure easy access for each team member.

How to Use the Whiteboard Feature During a PowerPoint Presentation in Teams

The whiteboard feature in Teams is a great way to collaborate in a presentation in real-time. Here’s how to use it:

• Click on the “Whiteboard” button in the Teams meeting controls.
• From here, you can draw and write on the screen as you would a physical whiteboard.
• Invite team members to contribute or use the chat bar to facilitate discussion.

With these tips and tools, you can seamlessly present your PowerPoint presentation in Teams and enjoy all the benefits of remote collaboration. Take some time to practice and familiarize yourself with the Teams platform to ensure your presentation runs smoothly.

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Record a meeting in Microsoft Teams

Any Teams meeting or call can be recorded for future viewing. The recording captures audio, video, and screen sharing activity, and you can share it securely across your organization.

A recording will expire and be automatically deleted after a set period of time. The length of time it's available is set by your admin, but you can change the expiration date of any given recording. For more info, see Manage the expiration of a meeting recording . 

Meeting recordings won't capture whiteboards, annotations, shared notes or content shared in the stage view by apps, and also won't include videos or animations embedded in PowerPoint Live presentations.

When you view a meeting recording, you'll see no more than four peoples' video streams at once.

In this article

Start recording, stop recording, find recordings, who can start or stop a recording.

Manage the expiration of a meeting recording

Troubleshoot recordings

Download a recording and more

Important: 

As of August 2021, Teams meeting recordings are no longer saved to Microsoft Stream . All recordings are now saved to OneDrive and SharePoint .

If your organization still uses Stream, please note:

After the recording has stopped, it's processed (which could take a while) and saved to Microsoft Stream, and then it's ready to play.

The person who started the recording receives an email from Microsoft Stream when the recording is available. It also shows up in the meeting chat—or in the channel conversation if you’re meeting in a channel.

If an admin has set a company policy for saving to Microsoft Stream, you need to accept it before starting the recording.

When you start recording a meeting, you also turn on  live transcriptions  (if your IT admin allows transcriptions).

Start or join the meeting.

Everyone in the meeting will be notified that recording and transcription have started.

You can't make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants.

Meeting participants have the option of viewing the transcription during the meeting. For details, see view live transcription.

Choose one of the following:

Stop recording to stop the recording and live transcription.

Stop transcription to stop the live transcription only. The recording will continue until you select Stop recording .

Recordings are available in different places depending on the type of meeting.

The recording is processed and saved to SharePoint if it was a channel meeting or OneDrive if it was any other type of meeting.  

The meeting recording shows up in the meeting chat or channel conversation (if you’re meeting in a channel).

Note:  For now, guests and external attendees can view the recording only if it's explicitly shared with them. 

Anyone who meets the following criteria can start or stop a recording, even if the meeting organizer isn't present, as long as the meeting organizer has their cloud recording policy setting turned on.

Has one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.

Has recording enabled by an IT admin.

Isn't a guest or from another organization.

Recording continues even if the person who started the recording has left the meeting.

The recording stops automatically once everyone leaves the meeting. If someone forgets to leave, the recording automatically ends after four hours.

If one of the participants has a policy for compliance recording, the meeting will be recorded according to the policy even if that participant is from another org.

With Teams Premium, meeting organizers can easily manage who can record when scheduling Teams meetings. There are two options for who can record a meeting: organizers and co-organizers, or organizers and presenters.

See  Roles in a Teams meeting  for details about selecting presenters and changing someone's role before and during a meeting. 

Note:  Teams Premium is an add-on license that provides additional features to make Teams meetings more personalized, intelligent, and secure. To get access to this license, contact your IT admin.

Select  New meeting .

Add people to the meeting.

In the meeting invitation, select  Meeting options .

Set meeting participants as presenters and co-organizers, as necessary.

Next to  Who can Record and Transcribe , select an option from the dropdown menu.

Select  Save .

Manage the expiration of a meeting recording

Your admin's settings determine a recording's expiration. If your recording is set to expire, you'll see a message indicating that when the recording pops into the meeting chat after the meeting ends. 

To change the expiration of a meeting recording:

Go to your Teams Calendar .

Select the past meeting to open the meeting details.

Select the  Recap tab.

Open the recording in your browser.

Change the expiration by selecting a timeframe from the dropdown menu. You can also choose No expiration if you don't want it to be deleted.

The message indicating that your recording will expire will persist on the recording in the chat even if you remove the expiration date. But don't worry—if you've selected No expiration , it won't expire.

The owner of the recording will get an email when it expires. At that point, they'll have up to 90 days to recover it from the recycle bin. Once recovered, the recording will no longer expire automatically.

Watching the recording won't affect the expiration date.

More info for admins can be found here .

When a meeting recording starts, Teams shows a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined via phone.

In some places, you legally need to get everyone's permission before you can record them. Make sure you know the rules before you start. For more information, see the Microsoft Privacy Statement .

The person who initiates the recording is the owner. Only the owner can delete the recording.

If you're having problems recording a meeting, you'll probably need the help of an IT admin to work through them. Keep these things in mind as you move forward:

Both the meeting organizer and recorder must have one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.

An IT admin must provide a recording license to both the meeting organizer and the recorder.

Guests or federated users can't record meetings or calls.

Want to know more?

Play, share, and download a meeting recording

Delete a meeting recording

Edit a recording transcript

Note:  Mobile users should update to the latest version of the Teams app for iOS and Android in order to experience meeting recording and video playback in Teams.

As of August 2021, Teams meeting recordings will no longer be saved to Microsoft Stream . Moving forward, all meeting recordings will be saved to OneDrive and SharePoint . Your organization might already have made this change.

If your organization still uses Stream,please note the following:

After the recording has stopped, it is processed (which could take a while) and saved to Microsoft Stream, and then it is ready to play.

You can start, stop, and view meeting recordings in Teams mobile app. 

Everyone in the meeting will be notified that recording has started.

The recording will be processed (which could take a while) and saved to Microsoft Stream, and then it will be  ready to play .

The person who started the recording will receive an email from Microsoft Stream when the recording is available. The recording will also show up in the meeting chat—or in the channel, if you’re meeting in a channel.

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