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• Microsoft 365 Copilot in PowerPoint (YouTube video)
• Introducing Microsoft 365 Copilot with Outlook, PowerPoint, Excel, and OneNote (YouTube video)
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• Bring your work to life with 3D in Office 365 (YouTube video)
• Immersive Reader comes to PowerPoint and OneDrive
• Rehearse your slide show with Presenter Coach
• 90 Days with Liz Plank | Create with PowerPoint Designer (YouTube video)
• Get Office mobile for your phon e
• Microsoft templates
• PowerPoint Certifications
• PowerPoint Presenter Coach on Android
• PowerPoint roadmap
• Replay your ink strokes in Office
• Share content in a meeting in Teams
• Tips for creating and delivering an effective presentation
• Use Zoom for PowerPoint to bring your presentation to life

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Reinvent productivity with Copilot for Microsoft 365.

Microsoft PowerPoint

Copilot in PowerPoint

Turn your inspiration into stunning presentations. Get it now when you add Copilot Pro or Copilot for Microsoft 365 to your Microsoft 365 subscription. ​

Turn your inspiration into stunning presentations

Turn a spark of inspiration into personalized presentations with Copilot in PowerPoint. Copilot will turn existing Word documents into presentations, create new presentations from simple prompts or outlines, or find the best places for impactful imagery—and will help you leave audiences dazzled with skillful storytelling.

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Task management with PowerPoint and Microsoft 365

Tell your story with captivating presentations.

Originally starting from Free now starting from Free

Sharing and real-time collaboration

PowerPoint for the web

Basic templates, fonts, icons, and stickers

Dictation and voice commands

Works on web, iOS, and Android™

5 GB of cloud storage

Microsoft 365 Personal

Originally starting from $6.99 now starting from $6.99

$6.99 $6.99

(Annual subscription–auto renews) 1

PowerPoint for the web and PowerPoint desktop app for offline use

Premium templates, fonts, icons, and stickers with thousands of options to choose from

Dictation, voice commands, and transcription

Advanced spelling and grammar, in-app learning tips, use in 20+ languages, and more

1 TB (1000 GB) of cloud storage

Premium desktop, web, and mobile apps

Advanced security

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Works on Windows, macOS, iOS, and Android™

Copilot Pro available as an add-on. *

Microsoft 365 Family

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$9.99 $9.99

One to six people

Up to 6 TB of cloud storage, 1 TB (1000 GB) per person 

Premium desktop, web, and mobile apps 

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Microsoft Powerpoint

One person 

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Originally starting from $8.25 now starting from $8.25

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Available for up to 300 employes

Desktop versions of Word, Excel, PowerPoint, and Outlook

1 TB of cloud storage per user

Anytime phone and web support

Microsoft 365 Business Standard

Originally starting from $12.50 now starting from $12.50

$12.50 $12.50

Everything in Microsoft 365 Apps for business, plus:

Web, and mobile versions of Word, Excel, PowerPoint, and Outlook

Custom business email ([email protected])

Chat, call, and video conference with Microsoft Teams

10+ additional apps for your business needs (Bookings, Planner, Microsoft Forms, and others)

Automatic spam and malware filtering

Webinars with attendee registration and reporting

New: Collaborative workspaces to co-create using Microsoft Loop

New: Video editing and design tools with Clipchamp

Copilot for Microsoft 365 available as an add-on. **

Add Copilot to your Microsoft plan

Achieve more than ever using AI integrated with Word, Excel, PowerPoint, Outlook, and other Microsoft 365 apps.

Get the PowerPoint mobile app

Ready to create great presentations with Microsoft 365?

See more from microsoft powerpoint.

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See what’s new and get classic tips and editors' tricks to help you create, edit, and polish presentations like a pro.

Read about slide presentations

6 slide presentation software tips to impress, host large-scale virtual presentations, how to make a slide show, what’s new in powerpoint.

• [1] Once your paid subscription begins, cancelation policies vary based on your status as a new customer, product, and domain selections on Microsoft.  Learn more.  Cancel your Microsoft 365 subscription any time by going to the Microsoft 365 admin center. When a subscription is canceled, all associated data will be deleted.  Learn more about data retention, deletion, and destruction in Microsoft 365 . Microsoft PowerPoint with a Microsoft 365 subscription is the latest version of PowerPoint. Previous versions include PowerPoint 2016,  PowerPoint 2013 ,  PowerPoint 2010 ,  PowerPoint 2007 , and PowerPoint 2003. iTunes, iPhone, and iPad are registered trademarks of Apple Inc., registered in the U.S. and other countries. Android is a trademark of Google Inc.
• [*] Copilot Pro benefits are currently available on web, Windows, and macOS and iPadOS. A Microsoft 365 Personal or Family subscription is required to access Copilot in select apps, including Word, Excel, PowerPoint, OneNote, and Outlook. Excel features are currently in preview in English only. Microsoft 365 Personal or Family and Copilot Pro are not available in the same transaction and must be purchased in two separate transactions.
• [**] Copilot for Microsoft 365 may not be available for all markets and languages. To purchase, enterprise customers must have a license for Microsoft 365 E3 or E5 or Office 365 E3 or E5, and business customers must have a license for Microsoft 365 Business Standard or Business Premium.

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Microsoft Outlook Advanced Training

2016, 2019 and Office 365

• Live Class with Instructor
• Digital Course Manual
• Hands-on Labs
• One Year Access to Recorded Course

In this Microsoft Outlook Advanced Training course, you will use Outlook’s advanced features to customize and manage your email communications, including using advanced features to organize emails, managing calendar settings and options, managing contact information, scheduling tasks, and managing Outlook archives and data file settings. You will: Insert objects in messages, and modify properties and global options. Organize, search, and manage messages. Protect your mailbox and manage its size. Use rules and Quick Steps to automate message management. Work with advanced calendar settings. Import and forward contacts. Assign delegate permissions and share Outlook items with others. Archive and back up Outlook items using data files.

Upon successful completion of this course, students will be able to:

• Insert objects in messages, and modify properties and global options.
• Organize, search, and manage messages.
• Protect your mailbox and manage its size.
• Use rules and Quick Steps to automate message management.
• Work with advanced calendar settings.
• Import and forward contacts.
• Assign delegate permissions and share Outlook items with others.
• Archive and back up Outlook items using data files.

Students should have attended or be familiar with the concepts covered in the Microsoft Outlook Introduction Training course .

This course is intended for students who have a basic understanding of Microsoft® Outlook® and want to know how to use its advanced features to manage their email communications, calendar events, contact information, search functions, and other communication tasks.

• Insert Hyperlinks and Symbols
• Modify Message Properties
• Add Email Accounts to Outlook
• Customize Outlook Options
• Group and Sort Messages
• Filter and Manage Messages
• Search Outlook Items
• Manage Junk Email Options
• Manage Your Mailbox Size
• Use Automatic Replies
• Use Rules to Organize Messages
• Create and Use Quick Steps
• Set Advanced Calendar Options
• Create and Manage Additional Calendars
• Manage Meeting Responses
• Import and Export Contacts
• Use Electronic Business Cards
• Forward Contacts
• Assign and Manage Tasks
• Share Your Calendar
• Share Your Contacts
• Use Archiving to Manage Mailbox Size
• Work with Outlook Data Files

This course helps students prepare for the following exam:

Outlook Associate (Office 365 and Office 2019): Exam MO-400

Microsoft Outlook Training

Sep 17, 2010

1.04k likes | 5.59k Views

Microsoft Outlook Training Jeffrey S. Hatcher Technology Director Introduction Microsoft Exchange, our new e-mail system Replaces existing Novell Groupwise Two ways of accessing my e-mail Agenda Overview Terms I need to know Microsoft Web Outlook Microsoft Outlook Using Calendars

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Presentation Transcript

Microsoft Outlook Training Jeffrey S. Hatcher Technology Director Microsoft Exchange

Introduction • Microsoft Exchange, our new e-mail system • Replaces existing Novell Groupwise • Two ways of accessing my e-mail Microsoft Exchange

Agenda • Overview • Terms I need to know • Microsoft Web Outlook • Microsoft Outlook • Using Calendars • Requesting Technical Help Microsoft Exchange

Overview • What is Microsoft Exchange? • Why do I need it? Microsoft Exchange

Vocabulary • Exchange: Our new e-mail server. • Web Outlook: The program used to check my e-mail from the internet. Can be used anywhere. • Outlook: A Microsoft program for checking my e-mail on a single pc. Microsoft Exchange

Microsoft Web Outlook • Bring up the internet using Internet Explorer. • Go to http://www.miller.k12.ga.us Microsoft Exchange

Microsoft Web Outlook • Click on Check E-mail Microsoft Exchange

Microsoft Web Outlook • Type your user name and password. • If asked, domain is Miller. Microsoft Exchange

Microsoft Web Outlook Microsoft Exchange

Changing Password • Click on the options button on the left. • Scroll until you see Change Password. • Click on button. • If asked, click YES on Security Warning. • Type current password and new password in blanks. • New password must be 6 or more characters. Microsoft Exchange

Checking E-mail • You begin in the Inbox. • Messages automatically show in the Preview Pane. • Click on other messages to view them. Microsoft Exchange

Deleting E-mail • Click on message you want to delete. • Click the X button in the menu bar. • Don’t forget to empty your trash! Microsoft Exchange

Sending Mail • Click New in the Menu Bar. Microsoft Exchange

Sending Mail • Type e-mail addresses in the blocks. Microsoft Exchange

Sending Mail • Click the To… button to search address book. Microsoft Exchange

Sending Mail • Click the Check Names button to fill in addresses. Microsoft Exchange

Sending E-mail Helpful Hints • Type the first or last name of a person in the block and click Check Names to have it fill in the address. • Use ; to separate multiple addresses. • Use the Save button to save an e-mail for later. It will be saved in the Draft folder. Microsoft Exchange

Reply and forward • Click the arrows in the menu bar for replies or to forward a message. Microsoft Exchange

Using Folders • Right Click on the Inbox Folder. • Choose New Folder. • Name it. • Drag any mail you want to save to the new folder you created. Microsoft Exchange

Logging out • Click the Log Off button to close your session. • Make sure you close Internet Explorer! Microsoft Exchange

Microsoft Outlook • Program for accessing e-mail from a single computer. • Must be configured. • Allows you to click any “mail to” links on a web page. • Expanded functionality. Microsoft Exchange

Outlook Pros • Looks similar to Microsoft Web Outlook. • Can be configured to check multiple mailboxes. • Give you access to the ability to click an e-mail address on the web. • Provides additional advanced functions. Microsoft Exchange

Outlook Cons • Must use a current version of Outlook. • Can only be used within the school system. Users must still work with Web Outlook from home. Microsoft Exchange

Calendars • Allows you to schedule meetings. • Will send e-mails to other attendees asking them to attend. • Eliminates those lost “sticky notes.” • You can print your calendar. Microsoft Exchange

Summary • How to use Web Outlook. • How to compose new messages. • How to use the address book. • How to Reply/Forward. • How to use folders. • How to use the Calendar. • Differences between Web Outlook & Outlook. Microsoft Exchange

Where to Get More Information • Use the Help button to access tutorials. • Ask other teachers. • E-mail requests to:Jeff [email protected] Microsoft Exchange

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• Preferences

Microsoft Outlook Training - PowerPoint PPT Presentation

Microsoft Outlook Training

Bring up the internet using internet explorer. go to http://www. ... make sure you close internet explorer 7/20/09. microsoft exchange. 21. microsoft outlook ... – powerpoint ppt presentation.

• Jeffrey S. Hatcher
• Technology Director
• Microsoft Exchange, our new e-mail system
• Replaces existing Novell Groupwise
• Two ways of accessing my e-mail
• Terms I need to know
• Microsoft Web Outlook
• Microsoft Outlook
• Using Calendars
• Requesting Technical Help
• What is Microsoft Exchange?
• Why do I need it?
• Exchange Our new e-mail server.
• Web Outlook The program used to check my e-mail from the internet. Can be used anywhere.
• Outlook A Microsoft program for checking my e-mail on a single pc.
• Bring up the internet using Internet Explorer.
• Go to http//www.miller.k12.ga.us
• Click on Check E-mail
• Type your user name and password.
• If asked, domain is Miller.
• Click on the options button on the left.
• Scroll until you see Change Password.
• Click on button.
• If asked, click YES on Security Warning.
• Type current password and new password in blanks.
• New password must be 6 or more characters.
• You begin in the Inbox.
• Messages automatically show in the Preview Pane.
• Click on other messages to view them.
• Click on message you want to delete.
• Click the X button in the menu bar.
• Dont forget to empty your trash!
• Click New in the Menu Bar.
• Type e-mail addresses in the blocks.
• Click the To button to search address book.
• Click the Check Names button to fill in addresses.
• Type the first or last name of a person in the block and click Check Names to have it fill in the address.
• Use to separate multiple addresses.
• Use the Save button to save an e-mail for later. It will be saved in the Draft folder.
• Click the arrows in the menu bar for replies or to forward a message.
• Right Click on the Inbox Folder.
• Choose New Folder.
• Drag any mail you want to save to the new folder you created.
• Click the Log Off button to close your session.
• Make sure you close Internet Explorer!
• Program for accessing e-mail from a single computer.
• Must be configured.
• Allows you to click any mail to links on a web page.
• Expanded functionality.
• Looks similar to Microsoft Web Outlook.
• Can be configured to check multiple mailboxes.
• Give you access to the ability to click an e-mail address on the web.
• Provides additional advanced functions.
• Must use a current version of Outlook.
• Can only be used within the school system. Users must still work with Web Outlook from home.
• Allows you to schedule meetings.
• Will send e-mails to other attendees asking them to attend.
• Eliminates those lost sticky notes.
• You can print your calendar.
• How to use Web Outlook.
• How to compose new messages.
• How to use the address book.
• How to Reply/Forward.
• How to use folders.
• How to use the Calendar.
• Differences between Web Outlook Outlook.
• Use the Help button to access tutorials.
• Ask other teachers.
• E-mail requests toJeff Hatcherjhatcher_at_miller.k 12.ga.us

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How to Use Microsoft Copilot: Maximizing Your Productivity with AI Technology

Microsoft Copilot is an innovative tool that leverages artificial intelligence to enhance productivity and creativity within the Microsoft 365 suite of applications.

By understanding and anticipating user needs, Copilot helps to execute a variety of functions across different Microsoft apps, effectively serving as an advanced assistant.

The integration of Copilot within Microsoft 365 provides users with the flexibility to harness the power of AI to automate routine tasks, generate ideas, and even draft emails and documents.

Its intuitive nature allows for conversational interaction, making it an accessible for all users regardless of their technical proficiency. This tech will significantly cut down the tedium of everyday tasks and projects, enabling users to focus on the more complex aspects of their work.

In this post, we'll explore:

How Microsoft Copilot works under the hood

How to enable Copilot and start using it

Different use cases in each Microsoft application or platform

Whether it's PowerPoint, Word, Excel or Outlook, Copilot's functionality is tailored to enrich the user experience.

Let's dive in.

Getting Started with Microsoft Copilot

Microsoft Copilot integrates seamlessly into Microsoft 365 to enhance productivity through AI assistance, enabling users to make the most out of their daily tasks and services.

Understanding Copilot

Microsoft Copilot is an AI-powered assistant designed to augment user capabilities within Microsoft 365. It interprets and executes tasks based on natural language commands.

The true power of Copilot lies in its integration with Microsoft Graph . Microsoft Graph is a comprehensive API that enables developers to access and integrate various Microsoft 365 services and data into their applications.

It acts as a gateway to data in Microsoft services like Azure, Excel, Outlook, OneDrive, and more, making it a central hub for accessing a wide array of organizational and user data across Microsoft's cloud services.

This means Copilot can access and read your recent messages from Outlook, analyze data from a PowerPoint presentation, and even draft documents based on your writing style in previous files.

And all of this happens within any application in the Microsoft 365 suite.

To learn more about how Microsoft's large language models (LLMs) work and keep your information safe, check out Microsoft's official release post.

For now, let's get into how to enable Copilot and start utilizing its features.

Enabling Copilot in Microsoft 365

Step 1: experiment with copilot outside of the microsoft 365 apps.

It's important to recognize that Microsoft Copilot functions similarly to an AI like ChatGPT but is specifically tailored for the Microsoft 365 ecosystem.

Microsoft first released it as a standalone AI chatbot and is now integrating it into the Microsoft software suite.

To familiarize yourself with how Copilot works, navigate to the Copilot chat interface and experiment with some prompts.

When you're ready to purchase, you can move to the next step.

Step 2: Access the Microsoft 365 Admin Center

Log in as an Administrator : You need to be the administrator for your Microsoft 365 tenant to manage subscriptions and licenses.

Navigate to the Admin Center : Go to the Microsoft 365 admin center by visiting admin.microsoft.com .

Step 3: Purchase Microsoft 365 Copilot

Go to Billing : Once in the admin center, navigate to the Billing section and then select Purchase services .

Find Copilot in the Service List : Look for Microsoft 365 Copilot in the list of available services. If you don't see it immediately, use the search bar to find it.

Purchase Licenses : Click on the Copilot service option, and then choose how many licenses you need and the subscription duration. Complete the purchase process by setting up or confirming your billing profile.

Step 4: Assign Licenses

Manage Licenses : After purchasing, go back to the admin center. Under Users > Active users , select the users to whom you want to assign the Copilot licenses.

Edit Product Licenses : Click on a user, then select Licenses and Apps and assign the Microsoft 365 Copilot license to them.

Step 5: Verify and Use Copilot Features

Log In to Office.com : Users should log in to Office.com with their Microsoft account where Copilot has been enabled.

Check for Copilot Features : Once logged in, users should see new Copilot options available in their Office apps like Word, Excel, PowerPoint, and Outlook.

Update Office Applications : It’s crucial to ensure that all Office applications are updated to the latest version to support Copilot features. Users might need to restart their Office applications after the license assignment.

Now let's look at some of the specific ways you can leverage Copilot's AI assistant in various Microsoft applications.

Harnessing AI in Word

Microsoft Word now integrates AI technologies to enhance the user experience, making writing more efficient and effective.

How Copilot Utilizes Microsoft Graph in Word

Access to files.

Copilot uses Microsoft Graph to access a wide range of files stored across Microsoft 365 services. For instance, it can retrieve documents from OneDrive, SharePoint, or even attachments from Outlook emails that are relevant to the user’s current task.

Content Creation Based on Existing Files:

Contextual Awareness : By accessing previous documents related to a current project or topic, Copilot can understand the context and content requirements more deeply. This allows it to suggest content that is not only relevant but also consistent with previous work.

Content Suggestions : While working in Word, Copilot can offer real-time suggestions for completing sentences or paragraphs by referencing content from related documents. This could include standard text blocks, formatted content like headers or bullet points, and even complex elements such as tables and charts that are appropriate for the current document.

Summarization and Analysis : Copilot can summarize long documents stored in your Microsoft 365 environment, pulling key points and integrating them into the new document you are working on. This is particularly useful for creating executive summaries or consolidating information from multiple sources.

Enhancing Collaboration:

Document Insights : By analyzing the content and metadata of documents accessed through Microsoft Graph, Copilot can provide insights such as document trends, collaboration patterns, and more.

Collaboration Cues : Copilot can suggest when to include content from other team members or when to reference work done in parallel documents, enhancing the collaborative efforts within a team.

Practical Use Cases in Word

Drafting Legal Documents : Copilot can access previous legal documents to ensure that new documents adhere to established formats and content standards.

Research Papers and Reports : For academic or research-oriented work, Copilot can pull data from previous research papers or reports to craft new documents that maintain consistency in style and content.

Business Proposals : When creating proposals, Copilot can integrate content from past proposals, ensuring that the new document aligns with company branding and historical data.

Leveraging Copilot in Excel

Microsoft's Copilot in Excel empowers users to perform complex tasks with ease. It transforms the way they handle data analysis, execute workflows, and manage financial operations, turning Excel into an even more powerful tool.

Analyzing Data

In Excel, Copilot serves as an indispensable aide for analyzing data. Users can pose data questions in natural language and receive answers instantly.

For instance, "What is the average sales growth over the past quarter?" and Copilot will generate the formula and perform the calculation. It effectively eliminates the need for painstakingly combing through datasets.

Common data questions include:

Calculating trends over time

Summarizing large data sets

Identifying outliers and anomalies

Automate Workflows

Excel users can automate repetitive tasks with Copilot's assistance. By simply describing the desired outcome, they can instruct Copilot to automate workflows like sorting, formatting, or even generating custom reports.

It understands tasks such as "Organize the sales data by region and then by the highest to lowest revenue," streamlining Excel's intricate capabilities into manageable workflows.

Workflow automation takes care of:

Data entry and sorting

Complex formula applications

Report generation and formatting

Financial Operations

For financial tasks, Copilot in Excel is unmatched. Users managing finance-related activities can execute a wide range of financial operations, from constructing intricate financial models to generating forecasts.

By leveraging Copilot, they can perform tasks like "Calculate the net present value of these future cash flows," thus directly translating financial queries into actionable Excel commands without delving deep into financial formula syntax.

Crucial financial tasks facilitated by Copilot include:

Budget creation and tracking

Financial forecasting and modeling

Variance analysis and reconciliation tasks

Streamlining PowerPoint Presentations with AI

Microsoft PowerPoint now integrates AI technologies to transform the way presentations are created and delivered, enhancing both efficiency and engagement.

Generative AI Features

Copilot introduces powerful generative AI capabilities directly within your PowerPoint presentations. It utilizes advanced algorithms to generate slides, design layouts, and provide dynamic content recommendations.

Slide Generation : Provide a topic or outline, and AI can automatically create compelling slides that are visually appealing and contextually relevant.

Design Suggestions : AI offers design layouts and styling tips to ensure your presentation is professional and engaging.

Dynamic Content Recommendations : From diagrams to relevant images, generative AI can suggest and implement content that enhances the message of your presentation.

Adapting Files Across Programs : Need to convert a Word or Excel document to a PowerPoint presentation? Once Copilot has access to your Microsoft business data, simply prompt the chatbot by asking it to create presentation based on another file.

How Copilot Utilizes Microsoft Graph in PowerPoint

Contextual Integration : By analyzing past presentations related to the current topic, Copilot ensures the new slides are informed by historical data and presentations, maintaining consistency in messaging and style.

Content Enhancement : While crafting slides, Copilot can propose content enhancements by suggesting visual elements, text refinements, or complex animations that align with existing corporate standards.

Summarization and Customization : AI can summarize detailed content into bullet points or graphics that are easy to digest, ideal for quick reviews or high-level discussions.

Practical Use Cases in PowerPoint

Marketing and Sales Presentations : Copilot can auto-generate slides for new product pitches or marketing strategies by referencing past successful presentations, ensuring consistency and quality.

Training Modules : For educational or training purposes, Copilot can design comprehensive training modules by assembling content from various educational resources, tailored to the learning objectives.

Corporate Reporting : When preparing for board meetings or stakeholder updates, Copilot can assist in the creation of data-driven presentations that clearly communicate performance metrics and business strategies.

Email Productivity with Copilot

Email is the biggest creativity and productivity killer. Thanks to Copilot's integration with Outlook, you can get to inbox zero quickly (and back to your best work).

Copilot in Outlook leverages powerful generative AI capabilities directly within your email environment.

It utilizes advanced algorithms to assist in composing emails, summarizing conversations, and managing your calendar more efficiently.

Email Drafting : By providing a prompt or context, AI can help draft emails, ensuring the message aligns with your professional tone and style.

Conversation Summarization : AI can condense long email threads into concise summaries, highlighting key points and action items, saving you significant reading time.

Calendar Management : Generative AI assists in scheduling and adjusting meetings based on the availability and preferences extracted from your emails and calendar data.

How Copilot Utilizes Microsoft Graph in Outlook

Access to communications.

Copilot uses Microsoft Graph to seamlessly integrate with emails, calendar entries, and contacts stored across Microsoft 365 services, enhancing its responsiveness and relevance to your tasks.

Content Creation Based on Existing Communications:

Contextual Insights : By analyzing past emails and conversations, Copilot gains an understanding of ongoing projects or discussions, allowing it to suggest responses and follow-ups that are contextually aligned with previous interactions.

Smart Suggestions : While managing emails, Copilot can propose reply drafts, follow-up reminders, and meeting summaries by leveraging content from relevant communications, ensuring continuity and efficiency.

Summarization and Smart Alerts : AI summarily provides briefs of long discussions and alerts about important emails or deadlines, integrating them intelligibly into your daily workflow.

Practical Use Cases in Outlook

Efficient Email Management : Copilot can help manage high volumes of emails by prioritizing important messages and summarizing content, which is essential for executives and managers.

Meeting Preparation and Follow-up : For individuals who often prepare for meetings, Copilot can draft agendas based on past meeting contents and follow up on action items after discussions.

Customer Interaction : In roles that require constant customer interaction, Copilot can streamline responses and ensure timely follow-ups, enhancing customer service and engagement.

By integrating AI through Copilot in Outlook, professionals can significantly enhance how they manage emails, schedule tasks, and collaborate, turning everyday communications into an optimized, AI-enhanced workflow.

Smarter Web Browsing with Copilot

Microsoft Copilot enhances the browsing experience in Microsoft Edge by integrating AI-powered assistance directly into the web browser.

This integration allows users to interact more dynamically with online content, automate repetitive tasks, and gain insights from the vast amount of information available on the internet.

Key Features and Benefits:

Content Summarization : Copilot can quickly summarize lengthy articles and reports, allowing users to grasp essential information without having to read through extensive content.

Search Assistance : Copilot improves search efficiency by interpreting queries contextually and providing more accurate, tailored results. It can also suggest alternative search queries to better align with user intent.

Learning and Research : For students and researchers, Copilot acts as a study aid by pulling key data, generating citations, and even creating comprehensive outlines for papers or projects.

Shopping and Comparison : When shopping online, Copilot can compare products, gather reviews, and provide recommendations based on user preferences and past behavior.

Accessibility Enhancements : Copilot offers tools to improve the browsing experience for all users, including text-to-speech functions for reading content aloud and simplifying complex web pages.

More Efficient Meetings in Microsoft Teams

In Microsoft Teams, Copilot transforms collaborative work by embedding AI-driven communication and organizational tools directly into the team collaboration platform.

It helps streamline workflows, enhance meetings, and foster more effective team interactions.

Efficient Meeting Summaries : During meetings, Copilot provides real-time summaries that capture who said what and the main points discussed. This allows participants who join late or those who are multitasking to catch up quickly and stay informed.

Dynamic Tracking of Discussion Points : Copilot continuously monitors the flow of discussions, identifying unresolved questions and key discussion points. This ensures that meetings cover all necessary topics thoroughly, enhancing productivity.

Post-Meeting Follow-Up : For participants who cannot attend, Copilot offers the ability to follow meetings remotely. After the meeting ends, it generates a detailed recap that includes shared content, summarized notes, and action items, ensuring no one misses out on important information.

Interactive Clarifications : Users can ask Copilot for more detailed explanations about discussions, decisions made during the meeting, or any other queries they might have. Copilot responds with insights and citations from the transcript, providing a deeper understanding of the meeting’s outcomes.

Time-Saving Conveniences : Copilot significantly reduces the time needed to manage meeting follow-ups by automatically generating meeting minutes, identifying action items, and summarizing critical information. This allows team members to focus on more strategic tasks and decision-making processes.

Through these capabilities, Microsoft Copilot in Microsoft Teams redefines how meetings are conducted, making them more efficient and ensuring that all team members, regardless of their physical presence, are equally informed and engaged.

Final Thoughts

Microsoft Copilot stands out as a transformative tool across the Microsoft 365 suite, bringing AI-powered efficiency to every application from Word and Excel to Outlook and Teams.

By seamlessly integrating with Microsoft Graph, Copilot accesses and analyzes vast arrays of data to enhance user productivity and facilitate a more intuitive workflow.

Whether drafting documents, analyzing data, managing emails, or even browsing the web, Copilot offers a tailored AI assistant experience that adapts to the unique needs of each user.

That way we can let AI do the tedious work, gain our time back, and get back to the tasks that truly matter.

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It’s not allowing me to record a voiceover my PowerPoint presentation

It’s not allowing me to record a voiceover my PowerPoint presentation

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• Microsoft Agent |

Dear Gabriella,

We are glad to help you and we may need more information for troubleshooting.

Regarding "It’s not allowing me to record a voiceover my PowerPoint presentation", do you mean that the recorded video has no voice? Could you provide the reproducing steps of the issue and some related screenshots if some error pops up when you record a video?

Note: Remove any private information before uploading the screenshots.

If yes, does the issue occur suddenly? If yes, what did you do before the issue occurred?

If it is convenient, please provide the version number of the PowerPoint for Mac application and the Mac operating system you are using for our reference.

Welcome to share your updates at your convenience.

Thank you for your effort and time.

Cliff | Microsoft Community Moderator

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• Volunteer Moderator

As Cliff pointed out, you didn't give us much to go on. Can you record anything at all in any application? Did you check the sound settings in Mac OS System Preferences?

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How-To Geek

What is copilot pro and how do you use it.

Copilot Pro shines when it comes helping you generate images online and increasing your productivity when using Microsoft 365 apps.

Quick Links

What is copilot pro, how to use copilot pro to generate ai images, how to use copilot pro in microsoft 365 apps, key takeaways.

• Copilot Pro offers GPT-4 priority access and integration with Microsoft 365 apps for $20/month.
• Copilot Pro also gives you access to DALL-E 3 and 100 boosts a day for image generation.
• You can utilize Copilot in Microsoft 365 to write content in Word, generate formulas in Excel, draft emails in Outlook, and plan presentations in PowerPoint.

Copilot Pro comes with extra features that make you more creative and productive. Let’s dive into what it is and how to use it to create images and do more in Microsoft 365 apps. Here’s what you need to know.

Copilot Pro is the premium version of Copilot with enhanced performance and more features. The subscription costs $20 per month, and you can subscribe from the Microsoft website .

In terms of enhanced performance, you get priority access to GPT-4, an advanced version of GPT-3 , during peak times. Peak times are when people use Copilot the most, leading to reduced performance and access for regular users.

The same goes for GPT-4 Turbo, which is faster and more advanced than GPT-4. To access it, you need to change Copilot's conversation style to "Creative" or "Precise" before typing in your prompts.

A notable added feature of Copilot Pro is integration with Microsoft 365 apps . You can use Copilot directly within apps like Office and Excel to be more productive.

When it comes to creativity, you have advanced image-creation tools like DALL-E 3 and 100 boosts per day. The former improves Copilot’s ability to understand content and context, leading to more impressive results. The latter are credits you spend on increasing the speed at which Copilot generates the images (free users get 15 per day).

You can also train your own GPT in Copilot Pro. That means you can create a GPT tailored to your needs by giving it a name, description, and set of instructions.

Generating an image using Copilot Pro is easy. Just open the Copilot website in your browser, and then describe the image you want it to create. For example, we asked it to create a cool scene where The Avengers and Men in Black fend off an alien invasion.

Since this is AI, the results will have some obvious issues that humans can easily avoid (Tony Stark being an MIB agent), which is why AI can’t replace human creativity.

To use Copilot Pro in Microsoft 365 apps, you’ll also need a Microsoft 365 subscription, which costs $6.99 per month. Also, make sure you’re using the latest version of the 365 apps. Afterward, you’re good to go.

How to Add Copilot to 365 Apps

When you open a Microsoft 365 app like Word or Excel, you should be able to see the “Copilot” button on the ribbon of the “Home” tab (except for Outlook).

If it’s grayed out, ensure the “AutoSave” toggle in the top-left corner is turned on. Copilot Pro requires that this feature be enabled.

If the Copilot button is still grayed out, updating the license can fix the issue. To do that, click “File” on the left side of the top menu.

Then, click “Account” in the bottom left corner.

Afterward, click “Update License” below Product Information in the right panel.

Click “Sign In” and follow the instructions to sign into your Microsoft account. Make sure it’s the one with the Microsoft 365 and Copilot Pro subscriptions.

You should now be able to see the “Copilot” button in the ribbon of the Home tab. Clicking it, will open a panel on the right where you can prompt Copilot.

Keep in mind that any AI-generated content might be incorrect, so always make sure to double-check it. If you want to find out which prompts you can use, click the “View Prompts” button—the book icon—at the bottom of the Copilot panel.

You’ll see that Copilot can help you with a lot of tasks. This includes summarizing the document, checking for specific information (i.e., deadlines and key points), or expanding certain sections.

Writing Documents in Word

In Word, Copilot can help you draft and rewrite content. To draft something with Copilot, select a new line and then click the Copilot icon on the left or press Alt+i.

In the prompt, type what you want Copilot to draft, and click "Generate" or press Enter.

After it generates the output, you can further tweak it from within the prompt by asking Copilot to, for instance, “make it longer” or “make it formal.” Then, click the right arrow button to regenerate Copilot’s response based on the tweaks you want.

Make sure to click “Keep It” —the blue button—if you like the output.

You can also rewrite text by highlighting it, clicking the Copilot icon on the left, and choosing “Rewrite with Copilot” in the menu.

Generate Formulas and Analyze Data in Excel

You can use Copilot to be productive in Excel by generating formulas. In our sample sheet, we have a Budget and Revenue column for each campaign. We can then prompt Copilot for the profit using these columns.

Copilot will create a new column based on your prompt. To see a preview of the output, hover your mouse pointer over the “Insert Column” button. If it’s accurate, click the button to add it to the sheet.

You can also analyze data in your sheet by typing something like: What is the average revenue of each campaign type as a pie chart? You can even insert the resulting chart into the document by clicking the “Insert to a New Sheet” button.

These are just a few examples of how to generate formulas and analyze data. You can even do some basic editing with Copilot, such as highlighting cells and sorting or filtering items within the sheet.

Creating Presentations in PowerPoint

Copilot is one of the tools that can help you plan a presentation. Click the “Copilot” button in the ribbon of the Home tab. Then, describe the presentation you want it to create. In our example, we typed: Create a presentation about procrastination, including what it is, what causes it, and how to overcome it.

Copilot will create the presentation, complete with content, images, and notes.

You can also prompt Copilot to add more slides by typing something like i nclude a slide about [topic] . You can also add an image by typing something such as a dd an image about [topic].

Drafting Emails in Outlook

You need to use the new Outlook or the web version instead of the classic Outlook if you want to be able to use Copilot. The “Copilot” button only shows up when you’re drafting or responding to an email. Once you click the “Copilot” button in the ribbon of the Message tab, select “Draft with Copilot” in the menu.

Tell Copilot what you want to draft and then click “Generate” in the bottom right of the prompt.

Then, you can choose to keep, discard, or regenerate the response. Alternatively, you can prompt Copilot further by clicking the text box that says “Anything You’d Like to Change?”

From there, you can, for instance, ask Copilot to “make it longer” or “make it sound more direct,” based on your needs.

Copilot Pro has even more advanced features that you can dig into, too. This includes things like enhanced code generation, collaboration tools, and the ability to create your own GPTs.

However, you should be able to use it now to be creative when creating images and being productive in Microsoft 365 apps. Keep in mind that Copilot cannot do everything a human does. In some cases, it might be faster and more accurate to do certain things manually.