thank you letter for project assignment

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13+ Thank You Letter For Assignments And Email Templates

Want Thank You Letter For Assignments? Have you ever wanted to show your appreciation to someone but didn’t know what to say? If so, read on to learn how to write a thank you letter! Thank you letters are a great way to show your appreciation for someone’s help or generosity. They can also be used to thank someone for their time or for giving you an opportunity. Writing a thank you letter is also a good way to maintain relationships with people who are important to you. When you take the time to write a letter, it shows that you care about the person and that you value their relationship with you.

One of the best ways to show your appreciation for someone’s work is to write a thank you letter. A thank you letter is a formal way to express your gratitude for someone’s help or assistance. There are many different situations where you might want to write a thank you letter, but the general format is the same. Below is a template you can use to write your own thank you letter.

What is Thank You Letter For Assignments?

Email has become such commonplace in daily life that it’s easy to overlook how powerful it can be as a business tool. You can use email to build relationships, cultivate new business opportunities, and keep your current clients happy. But with so much potential, it can be difficult to know where to start. One of the most important things you can do is write thank-you letters for assignments emails after working with a client.

A well-crafted thank-you letter reassures your clients that they made the right decision in choosing you, and it helps to solidify the relationship for future business. But beyond the basics of saying “thank you,” there are a few other things you can do to make your thank-you letters truly effective.

There are four main parts of any thank-you letter: the opening, body, conclusion, and signature. The opening is where you will state the purpose of your letter. For example, “Thank you for interviewing me.” The body of the letter is where you will elaborate on why you are writing. This is where you will mention specific details about what the person did and how it helped or affected you. For example, “Your advice has been extremely helpful in my job search.”

Finally, conclude your letter with another expression of thanks and well wishes for the future. For example, “I appreciate your time and consideration.” And don’t forget to sign your name at the end! Thank-you letters are not difficult to write, but they can make a big impact. A little effort goes a long way in showing your appreciation and building strong relationships with others!

Thank You Letter For Assignments format

The email format for sending a letter is simple and includes just five essential parts:

• Subject line ( How to write a good email subject line That Opened 10x )
• Opening line and body

Thank You Letter For Assignments

Template 1:

Letter Template 2:

Template 3:

Related: 09+ Thank You For Admission In College Letter & Templates

Thank You letter of assignment sample

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Related: 9+ All The Best For Your Future Endeavors Letter & Email Samples

Assignment letter template for Thank you

Letter Template 8:

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Sample letter of assignment of the contract

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Letter Template 12:

Template 13:

Related: 123 Email subject lines for Teachers [Samples included]

Thank You Letter For Assignments subject lines

Thank you for assignments lines are great to use in order to increase engagement with your students. By using these lines, you are thanking the student for their work while also providing them with an incentive to do more assignments. This can help to create a more positive learning environment, as well as improve grades and classroom participation. Thank you for assignment lines can be used in a variety of ways, such as giving bonus points, gift cards, or simply providing positive feedback. Whatever way you choose to use them, thank you for assignment lines are a great way to show your appreciation for your students’ hard work. Thank you!

You’ve just completed a project and now it’s time to send a thank you email to your boss or client. But what should you say? “Thank you” is always a great start, but there are a few other things you can include to make your message even more impactful. Here are 8 thank you for assignments subject lines to get you started:

• Thank You For Assignments – Your Appreciation Means Everything To Us
• Thank You So Much For Assignments – We’re So Grateful
• Thank You From The Bottom Of Our Hearts For Assignments – You’re An Amazing Person
• We Can’t Thank You Enough For Assignments – You’re A True Hero
• Words Cannot Express How Thankful We Are For Assignments – You’re A Blessing In Disguise
• Thank You A Million Times Over For Assignments – We’re indebted To You Forever
• God Bless You For Assignments – Thank You From All Of Us

How to Start Thank You Letter For Assignments

A great way to show your appreciation for someone who has gone above and beyond is to write them a thank you note. But what if you’ve never written one before? Not to worry! Here are a few tips to get you started.

When it comes to choosing stationery, there are endless options available. However, it’s important to select something that reflects your personal style. If you’re unsure where to start, consider opting for a simple card with a handwritten message. Here are some tips:

Be specific about what you’re thanking the client for – general thanks are nice, but specifying exactly what you’re thankful for will remind the client of the value you provided and make them more likely to remember you next time they need similar services.

personalize each letter – Generic form letters are easy to spot, and they make it clear that you’re not really interested in building a relationship with this particular client. Take the time to personalize each letter so that it genuinely reflects your appreciation for working with the client.

keep it short and sweet – Thank-you letters don’t need to be long or overly flowery – in fact, brevity is often appreciated since it shows that you respect the client’s time. Just a few sentences is usually sufficient.

Proofread your letter carefully – A thank-you letter is a reflection of your professionalism, so take the time to proofread it carefully before sending. Make sure there are no typos or grammar errors, and that all of the details are accurate.

Sending a thank you note is a thoughtful way to show how much you appreciate someone’s actions. By following these simple tips, you can easily craft a message that is sure to put a smile on their face!

How to END Thank You Letter For Assignments

Assignments are a great way to get students engaged in learning, but they can also be a lot of work for teachers. One way to make the assignment process more efficient is to use a “Thank You” system. This system allows teachers to quickly and easily acknowledge student work, while also providing feedback on areas that need improvement. To use this system, teachers simply write “Thank You” at the top of each assignment. When the assignment is complete, students can then bring their work back to the teacher for a grade. This system saves time and energy for both teachers and students, while also ensuring that all assignments are graded fairly. Thank you for using this system!

Thank you for reading our blog post on thank you letters. We hope you enjoyed it and found the information helpful. We would love to hear your thoughts in the comments section below. Also, don’t forget to download our free thank you letter template and sample email templates. Thanks again for stopping by!

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How to Write a Meaningful Thank You Note

• Christopher Littlefield

Sample messages from common workplace scenarios.

Many of us fear expressing our thanks to others. We might worry that our efforts will be misinterpreted or make the person on the receiving end uncomfortable. Or we might struggle to find the right words to express how we feel. Here’s how to do it right.

• Keep it genuine : The goal of expressing appreciation should be to let someone know how their actions have impacted you and/or others. If you have any other agenda, your message will not be authentic.
• Share what you appreciate and why : Focus on the impact their actions had on you and explain both  what you appreciate and why . This will help the other person understand the reason you feel the way you do.
• Send it : E-mails get lost and handwritten cards get saved. Write your message on a piece of paper, post-it note, or card and give it directly to the person. If you are at work, you can also leave it on their desk or in their “mailbox.”

Where your work meets your life. See more from Ascend here .

We all want to be appreciated. Whether you’ve accepted a task while your plate is already full, worked through weekends to get a project off the ground, or simply been there for a work friend when they needed your support, an acknowledgement or “thank you” can go a long way in making us feel good about the efforts we put in — and the research supports this.

• Christopher Littlefield is an International/TEDx speaker specializing in employee appreciation and the founder of  Beyond Thank You . He has trained thousands of leaders across six continents to create cultures where people feel valued every day. He is the author of 75+ Team Building Activities for Remote Teams—Simple Ways to Build Trust, Strengthen Communication, and Laugh Together from Afar . You can follow his work through his weekly mailing  The Nudge .

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Free Sample Letters

Thank You Letter to Client after Project Completion

In the realm of professional relationships, expressing gratitude is an art, and when it comes to client relationships, the Thank You Letter after project completion is your masterpiece. This seemingly simple gesture holds the power to solidify your rapport with clients, leaving a lasting impression that transcends the boundaries of the project itself. In this comprehensive guide, we delve into the intricacies of crafting the perfect Thank You Letter, a powerful tool that not only appreciates your client but also contributes to your online presence.

The Importance of a Thoughtful Thank You Letter

Solidifying client relations.

In the fast-paced business landscape, where transactions often happen in the blink of an eye, expressing gratitude becomes a cornerstone in building lasting client relationships. The Thank You Letter serves as a testament to your professionalism and commitment to client satisfaction, fostering a connection that goes beyond the project’s scope.

Building Trust and Credibility

Trust is the currency of successful business relationships. A well-crafted Thank You Letter demonstrates your dedication to client success, reinforcing the trust they have placed in your services. This trust, once established, becomes a beacon for prospective clients seeking reliability and credibility in their collaborators.

The Anatomy of an Exceptional Thank You Letter

Personalization is key.

Tailoring your Thank You Letter to the specific project details and the client’s unique contributions adds a personal touch that resonates. Mention specific achievements, challenges overcome, or notable contributions made by the client. This not only showcases your attention to detail but also highlights the collaborative success achieved together.

Highlighting Mutual Success

Celebrate the achievements of the completed project in the Thank You Letter. Emphasize how the collaboration has brought mutual success, showcasing the positive outcomes and milestones achieved. This not only acknowledges the client’s role in the success but also serves as an opportunity to subtly highlight your expertise and capabilities.

Expressing Genuine Appreciation

Authenticity is the soul of a Thank You Letter. Express your gratitude sincerely, acknowledging the client’s trust and partnership. Use language that reflects genuine appreciation, steering clear of generic or overused phrases. A heartfelt expression of thanks resonates more profoundly and creates a memorable impact.

Crafting Your Thank You Letter

Introduction.

Begin your Thank You Letter with a warm greeting, addressing the client by name. Express your gratitude for the opportunity to collaborate on the recent project, setting a positive tone for the rest of the letter.

Project Recap

Provide a brief recap of the project, highlighting key achievements and milestones. This reinforces the shared success and reminds the client of the value you brought to the table.

Acknowledgment of Client’s Contribution

Dedicate a section to acknowledging the client’s specific contributions to the project. Whether it was innovative ideas, timely feedback, or unwavering support, highlighting these aspects reinforces the collaborative nature of the partnership.

Expressing Gratitude

In the heart of the letter, express your sincere gratitude. Use specific examples to illustrate the impact of the client’s involvement and how it contributed to the overall success of the project.

Looking Forward to Future Collaborations

Conclude the Thank You Letter by expressing your enthusiasm for potential future collaborations. This forward-looking statement reinforces the idea that your professional relationship is an ongoing journey, not just a one-time transaction.

Crafting the perfect Thank You Letter is an art that transcends the immediate project, creating a positive ripple effect in your professional network. By embracing the nuances of personalization, highlighting mutual success, and expressing genuine appreciation, your Thank You Letter becomes a valuable asset in fortifying client relations.

Now, armed with insights into the art of crafting an exceptional Thank You Letter, you have the tools to not only strengthen your client relationships but also to enhance your online presence. Remember, in the world of SEO, quality content is the linchpin that elevates your website’s visibility. As you implement these strategies, watch your online presence soar, outranking competitors and solidifying your position as a leader in your industry.

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Steps & Samples: Thank You Letter for Project Completion

Table of Contents

A thank you letter for project completion is a friendly practice in general. Gratitude to coworkers who help with work-related duties is as welcomed as a thank-you card to a friend.

Just make sure to express your appreciation in some way; a formal, long letter isn’t necessary.

If you really want to impress the person and it is acceptable in your workplace, you can copy the person’s manager on the note or email.

That way, the manager (who can potentially grant a raise, bonus, or promotion) will also be aware of your coworker’s assistance. Let us look at tips, steps and samples to writing an effective thank you letter for project completion .

Tips to Write an Effective Thank You Letter for Project Completion

Depending on the circumstances, it may be appropriate to thank a coworker via mail for the assistance rendered. It’s appreciated when people try to demonstrate gratitude by sending handwritten notes of thanks in the mail.

In addition to being a tangible token of your appreciation for the recipient, a handwritten note or card can be a touching keepsake.

Step-by-Step Guide to Writing a Thank-You Note

Ensure you put the date at the top right when writing a message by hand. You can show your appreciation just as well by email . The contents of your letter of gratitude doesn’t change no matter the method you use to send it.

1. Salutation

You should start with a greeting. Since this is an informal communication between colleagues, you may select “Dear” or “Hello.” As with any business correspondence, acronyms and slang are inappropriate. The note may be informal, but all business correspondence must be written in an official tone.

2. Main Text

In the body of your letter, you should explain how the individual’s knowledge benefited your project.

Also, express gratitude for the time the person took out of his or her busy schedule to assist you. Include any unique contribution the individual made to the project’s success.

3. Closing Remarks

In your conclusion, offering some form of reciprocity is usually excellent. Otherwise, you might express your appreciation and delight at having the opportunity to collaborate with the individual on this particular project.

Then sign your name and close your letter with a complementing closure.

Sample Thank-You Emails for Project Completion

Here are some models for thank-you notes to employees who have contributed to a project by email or letter. Copy and paste the text of these examples into your letter or message, making sure to include specifics about the person’s assistance.

Sample 1: Thank-You Note for Project Completion

Dear Princess,

Thank you for volunteering to assist with the forthcoming Human Resources project. I appreciate your willingness to help outside of your current role.

It is helpful to get assistance and direction from someone who has dealt with similar challenges on past projects. I am confident that HR appreciates your contribution to this initiative.

Please let me know if I can assist you in any way. I can arrange for someone to help your team while you spend a few days with the Human Resources department.

Sample 2: Thank You Letter for Assistance With a Project

Subject: Thank you very much for your assistance

I appreciate you taking time out of your busy schedule to assist the Finance department with year-end accounting.

Your cooperation was crucial in assisting my department in completing everything efficiently. I am aware that the task was not part of your typical responsibilities.

Thank you for offering your knowledge and excitement during trying times. 

We appreciate your hard work and thank your managers for sharing a portion of your time with the Finance department.

Best wishes,

Frances Chapman, FMA

In order to thank the project team and clients, sending them a thank-you letter is essential. These notes are personal, informal, and not as formal as a written letter. Sometimes, thank-you letters can even be handwritten.

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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Jun 19, 2023

How to write a thank you email with 39 samples and template

Wondering how to say thank you? Our thank you email template and 30 thank you email examples will help you say thank you meaningfully.

Lawrie Jones

Table of contents

How to write a thank you email

Saying thanks is an email superpower. Take the time to write and send a thank you, and you could change someone's day.

Thank you emails build someone’s confidence – and it's only polite to say thanks if someone has helped you.

The purpose of every thank you email is to express gratitude. Of course, you'll want to carefully consider the audience and let that influence the positive tone of voice.

Ultimately, sending a thank you email is about making someone smile.

Thank you emails are awesome to receive and easy to write and send with our guide. We go through the basics of the thank you email format (showing you how to run the fine line between formal and informal) and provide 39 expertly crafted examples to show you how it's done.

Want more? We've also created the best thank you email template available.

Thank you email format

A thank you email could be as short as two words: thank you. But you'll want to explain why you're saying thank you and the positive impact their actions have had on you.

There are no limits on the length of emails; write something long enough to give an appropriate thank you.

Ensure emails are formatted correctly (with proper spacing, punctuation, and grammar) and written in professional language.

There are three elements common to every thank you email:

• Subject line

We go through each in order, building up a template thank you email suitable for all situations.

1. Thank you email subject line

Let's start with a few key principles. Thank you message subject lines should be brief and specific. They should include a few keywords that explain what you're saying and why. And, of course, the subject line should convey appreciation (if not, why are you sending it?).

Here are some example thank you email subject lines we're sending for a partner who has managed to secure us a great deal:

• Thank you for your hard work!
• Thanks for the new contract
• Appreciate your hard work in negotiations!
• Congratulations on securing the new contract ‍
• Thanks for interviewing me today
• Steve, it was a pleasure meeting you!

Sometimes you'll want to use your thank you emails to encourage more engagements. That's possible too:

• Was awesome chatting with you – shall we schedule a meeting ?

2. Thank you email body

Let's get into the meat (or filling , if you're a vegetarian) of this thank you email sandwich. The thank you email body should use clear and concise language to express gratitude. Take the time to personalize the message, adding specific details and examples. This shows sincerity and enthusiasm that you won't get it if you send a cookie-cutter response.

You might want to offer a gift or return a favor. If that's the case, be sure to add your details. Here's an example thank you email body...

• Thank you for all your hard work in securing us a great new deal.
• All of us at (company name) wanted to single you out for all your hard work and dedication. We would never have got the deal over the line without your commitment and support. To say thank you, we would like to send you a token of our appreciation. Can you share your address?

3. How to end a thank you email

You've said thank you and offered a gift; now let's close off our thank you email. It's important to close with professionalism and provide your contact details. You may choose to reiterate why you're grateful or end with another thanks – it’s up to you.

Here is an example of how to end our sample thank you message to our super salesperson.

• We're excited to build on our relationship with you and your company. Once again, thank you for all your efforts in making this happen.
• It would be great to stay in touch, and I've included my contact details below.
• I wish you well with the rest of your day.
• Kind regards,

If you're still searching for some email ending inspiration, our  guide to email closing lines  includes 40 solid gold examples you can use for every situation – including thank you emails.

39 thank you email samples

Thanks for getting this far through the guide; it's now time to put the principles into practice.

Saying thank you in an email should be simple using these 39 thank you email samples suitable for professional situations.

We provide a brief intro to each, then dive into the example. Use these for inspiration (or take the simple approach and simply copy and paste them); it's up to you...

1. After the career fair thank you email

An email thank you after a career fair is a great way to establish a connection with a potential employer. We aim to create a personal connection in this example of a careers fair thank you email. The message acts as a reminder.  

2. Interview thank you email

Wondering how to write a thank you email after an interview (read more here) ? This example is for you. Sending an email after an interview is "vital", says Kiely Kuligowski in  Business News Daily,  and we agree. A post-interview thank you email doesn't need to be long or detailed, but it does need to be timely. Aim to send one within 24 hours of the interview and on the same day if possible. Short emails can undoubtedly be sweet as you'll see in this thank you email sample.      

3. Thank you email for job offer

Congratulations! You've got the job; now it's time to accept (or not, if that's what you decide). This thank you email for a job offer recognizes the value of the offer and presents a positive reply to your new employer.

4. Thank you email to the recommender

Getting a job is tough, and if someone has recommended you, it's right to recognize that. This thank you email to a recommender is a professional courtesy, but it also positively reflects you personally.

5. Thank you email for a job referral

This thank-you email for a job referral expresses personal gratitude, similar to the email sample above. If someone has gone out of their way to do something for you, it's only polite to say thanks – and here's a sample thank you email for a job referral you can use. 

6. Thank you email to reference after getting the job

Anyone kind enough to provide a positive reference for you deserves thanks if you get the job. This thank you email to reference after getting a job template does that in some style!      

7. Thank you email to recruiter after the rejection

A thank you email to a recruiter after rejection is essential for the process. You'll be disappointed, but sending an email shows you've accepted the news and displays some character. Our thank you email after a job rejection template strikes a positive note and aims to continue the connection you have.

8. Thank you for the opportunity email

A thank you for the opportunity email is another way of expressing gratitude for being considered for a role. Thanks for the opportunity emails can be sent to HR teams or named individuals, depending on how far you've gone through the progress. Be sure to personalize this sample for your circumstances.

9. Thank you for your application email

Everyone applying for a position has invested time and effort in their applications, so it's worth recognizing. In this thank you for your application template, we demonstrate how to express gratitude while retaining a professional distance.

10. Thank you email for accepting job offer

It's great that someone has accepted a job offer, so why not thank them? In our thank you email for accepting a job offer, we use the opportunity to add extra details for the successful candidate, showing them that they're joining an organization that will value them.

11. Thank you email for appreciation

It's great when someone appreciates what you do, so say thanks! Our thank you email for appreciation does just that, showing someone that you care and value their words.

12. Thank you email to CEO for recognition

Being recognized by your CEO for your work is a big deal in any business, so be sure to say thanks when it happens. This thank you email to CEO for recognition sample ensures the big boss knows you care about them and the company.

13. Thank you email after the pay raise

With pay packets as stretched as they are, a pay rise can mean a lot ( here's our guide on how to ask for a raise ), so be sure to say thanks. Our thank you email after pay rise template shows your appreciation for the uplift in your pay.

14. Thank you email for promotion

A promotion recognizes your vital skills, experience, and contribution to a company, like getting a pay rise. They're saying thanks with a better job title and bigger pay packet, so use our thank you email for promotion to show you're happy. And if you need some help asking for a promotion, be sure to read our guide on how to get it done .

15. Thank you email for bonus 

Cash is king, so be sure to say thanks if you've received a bonus. In this thank you email for a bonus, we're short and to the point showing how much we value the money.

16. Thank you email to a boss

Sometimes your boss may go beyond what's expected to help and support you. This thank you email to a boss can be personalized for any circumstances, demonstrating gratitude and loyalty.

17. Thank you last day of work email

It's customary to send a thank you email any time you leave a company. This thank on the last day of work email shows you how to maintain and improve your professional reputation when you leave a business.

18. Last day of internship thank you email

An internship is an opportunity to demonstrate to a company your value, so finish as you started, as a consummate pro! Our last day of internship thank you email is an excellent template for showing how much you have valued an opportunity.

19. Thank you email after event

This example of a thank you email after an event is a valuable template that any attendee would be pleased to receive.

20. Thank you email to customer for feedback           

Gaining information and intelligence from customers is a meaningful way to improve your business . If a customer has reached out to provide feedback (whether it's good or back), you should acknowledge their effort and thank them for their input.   

21. Thank you email for great customer service

You should never forget to say thanks if someone has gone beyond the call of duty to provide exceptional customer service. In this thank you email for great customer service, we provide the building blocks for a great email, but you'll need to personalize it before you use it. 

22. Thank you for an introduction email           

A personal introduction can be precious, and it's a support that's always worth recognizing. But, again, you'll need to shape this to the person you're messaging, but this thank you for an introduction email sample is a great place to start.

23. Networking thank you email

It's not what you know but whom you know (say the experts). This networking thank you email will ensure that anyone you're professionally involved with knows you value their help and support.

24. Thank you for meeting with me email

Sending a message after a meeting is a courtesy that everyone should extend. So in this thank you for meeting with me email, we offer a simple thanks and request another meeting .

25. Thank you for contacting us email

Having an adequate stock of emails is essential for anyone, and this thank you for contacting me sample is sure to be a success. This cookie-cutter response can be personalized with a name and a company and sent out as many times as needed.

26. Thank you email after negotiation

Negotiations can be challenging, but it's time to draw a line under difficult discussions and say thanks when a deal has been done. This thank you email after the negotiation is about setting out a positive and productive relationship for the future.

27. Thank you email for support

It doesn't matter if the support is from a colleague, friend, or family member; it's important to say thanks. This is a personal message that you should tailor before sending it. Stay true and say it from the heart. 

28. Thank you email for helping

We all benefit from the help of others from time to time, and we must recognize and reward it when it happens. In this thank you email for helping template, we provide a basic sample that you can use to shape into your own personal reply.

29. Thank you professor email

If your professor has done something special, then sending a thank you email is a kind courtesy. This thank you professor email sample is simple and can be edited and amended to include your personal messages of support.

30. Thank you email to a teacher

You may be emailing a teacher on your behalf or for the work they've done with your children. Regardless of the reason, this thank you email to a teacher template can be shaped for any circumstance.

31. Thank you for meeting email sample

Saying thanks after a business meeting is all part of professional business etiquette. You don't need to go into too much detail; say thanks, restate the essential points from the meeting, and push for the next steps. That's what we do in this sample thank you email after a business meeting.

32. Thank you for connecting me with someone email sample

Introductions are often the best way to create connections, so when it someone goes to the trouble of doing so, say thank you. This sample email to say thanks for making an introduction is sent to the person and includes an offer to reciprocate. It's only fair!

33. Thank you for salary increase email sample

Times are hard, right? So if you've had a salary boost, say thanks. There's no need to go overboard (you earn the money, after all), but it's professional and polite to recognize a raise.

34. Thank you for your feedback email sample

Feedback (good and bad) is critical for improving how we work and who we are. In this thank you for your valuable feedback sample email, we recognize and respect the time someone has spent sharing their view with us.

35. Thank you after a successful event email sample

Managing an event is stressful, so if things have run smoothly (or even if they haven't), say thanks. This post-event thank you email sample is ideal to share with staff who have made an event successful.

You can easily edit this sample thank you email after a successful event for attendees.

36. Thank you for collaboration email sample

Collaborations between colleagues, teams, departments, and even companies are critical. This thank you for collaboration email sample is a personal message sent to respect a professional collaboration.

37. Thank you for attending a virtual event sample email

Virtual events mean you won't get a chance to meet someone in person, but it's still professional to send a thank you!

This email is suitable for long lists of attendees, but be sure to personalize it with a name and some details before clicking send.

38. Thank you for the update email sample

Regular updates are essential to the smooth running of every business, so say thanks when you receive them.

We've made this thank you for the update email easy to understand, clear, and consistent.

39. Thank you for the confirmation email sample

Received confirmation all your details are present and correct? Say thanks! This thank you for the confirmation email sample is simple and brief (like this intro).

Thank you email template

We've broken down the fundamentals of the thank you email format and some pro samples. If you want the easiest way to create professional thank you emails, use this template.

Our customizable thank you template is formatted in the correct structure and layout. We've used a fill-in-the-blank format to make it as easy-as-possible.

You can edit the pre-written text to create emails that help you say thanks in style.

Thank you email template by Flowrite

The difference between writing a good and great thank you email can be as simple as Flowrite . Flowrite is an AI writing assistant that turns your instructions into ready-to-send emails and messages, like this:

Our browser extension and web app take care of the email format, capitalization, grammar, spelling, punctuation. In other words, you can focus on the message, and Flowrite will take care of the delivery.

Our template collection features dozens of email templates to help you write professional emails such us thank you emails. To grasp how easy and fast it's to write a professional thank you email with Flowrite, check out the example below.

Thank you note for reading

Thanks for reading this guide to thank you emails. By now, you should understand the fundamental building blocks of a great thank you email.

We encourage you to use the tips, copy and paste the examples, or tackle the template to create your thank you emails.

OK, so we've focused on the format and tone of voice; and urged professionalism, but thank you messages should always come from the heart. Use our examples, templates, and guidance to bring out your personality!

Bonus: 70 thank you phrases 

It can something be hard to write a thank you email. You can almost feel like giving up and saying: "I don't know how to say thank you." We know finding the right wording for your thank you can be challenging. 

Some thank you phrases may not fit the context, and at times it can be hard to figure out how to say thank you meaningfully, but we can help.

That's why it's good to have different thank you phrases and wordings in your toolbox. 

These 70 thank you examples will help you find the thank you phrases for thank you emails to your team, co-workers, colleagues, managers, employees, clients, fellow alumni, mentors, HR representatives, or customer service specialists.

Here are 70 thank you phrases that everyone should know.

• Thank you for your help
• Thank you for all your help
• Thank you for helping
• Thank you for helping me
• Thank you for your time
• Thank you for the time
• Thank you so much for...
• Thank you for your support
• Thank you for all you do
• Thank you for all that you do
• Thank you for everything
• Thank you for your hard work
• Thank you for your hard work and dedication
• Thank you for your time and effort
• Thank you for your service
• Thank you for considering
• Thank you for your consideration
• Thank you for your patience
• Thank you for your understanding
• Thank you for being patient
• Thank you for being accommodating
• Thank you for the kind words
• Thank you for your kind words
• Thank you for sharing
• Thank you for reaching out
• Thank you for reaching out to me
• Thank you for thinking of me
• Thank you for caring
• Thank you for your support during this difficult time
• Thank you for fixing the issue
• Thank you for applying
• Thank you for the interview
• Thank you for the warm welcome
• Thank you for your email
• Thank you for coming
• Thank you for joining us
• Thank you for attending
• Thank you for the information
• Thank you for the notice
• Thank you for the clarification email
• Thank you for the heads up
• Thank you for your attention to
• Thank you for the great news
• Thank you for the update
• Thank you for the follow-up
• Thank you for your detailed email
• Thank you for your considered reply
• Thank you for taking the time to message me
• Thank you for everything that you have done
• Thank you for your order
• Thank you for your purchase
• Thank you for your business
• Thank you for supporting my small business
• Thank you for choosing to shop with us again
• Thank you for shopping with us again!
• Thank you for your inquiry
• Thank you for your interest in our services
• Thank you for being our loyal customer
• Thank you for your loyalty
• Thank you for being a valued customer
• Thank you for being our customer
• Thanks for staying loyal to us!
• Thank you for your response
• Thank you for a quick response
• Thank you for a prompt response
• Thanks for the speedy reply
• Thank you, and have a great day
• Thank you, and have a great weekend
• Thank you, and have a great holiday

15 Thank you synonyms and alternatives – the other ways to say thank you 

There are loads of other ways to say thank you, including some drop-in alternatives to thank you that you can use in an email. 

Why wouldn't you want to say thank you? Sometimes thank you feels a little too impersonal and can feel like a cookie-cutter response. If you've said thanks before, you may want other ways to thank you in an email.

Whatever reason you're searching for how to say thank you in other ways, we can help.  

Here are 15 thank you synonyms and alternatives everyone can use:

• I appreciate your help
• I welcome your advice
• I wanted to express my gratitude
• Cheers          
• Your input is so valuable
• We wanted to say how much we value your support
• Your support is appreciated
• Much obliged
• I'm so grateful
• I owe you one
• Your support means everything
• I'm beyond grateful
• I'm indebted to you
• I wanted you to know just what you've done
• The impact you've had is incredible

These are just some of the ways you can say thank you without saying thanks. Use your imagination and inspiration to come up with some others.

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Thank you letter samples: after interview, for recommendation, for scholarship, and more

On this page, you will find a few examples of thank you letters as well as tips to write your own notes, email messages and letters of thanks in a professional manner.

A thank you letter, also referred to as a letter of thanks means a letter or email in which one person expresses his or her appreciation or gratitude to another person. Most of such letters are typed in the form of formal business letters and their length is not expected to exceed one page. Less formal letters that are meant for friends, acquaintances and relatives can be handwritten.

6 tips to write effective thank you letters

• Write it promptly . Send out your thank-you letter as soon as possible after the event (for a job interview, you'd better do this within 24 hours).
• Make it personal . A standard message will be lost among other job-seekers' letters. Address your letter to one person, not just the company or organization in general, and mention details from the event, it will make your thank-you letter stand out.
• Make it short and stick to the point. Make your letter short, direct, clear and concise.
• Sound natural . Express your gratitude and make the thank-you letter sincere, heartfelt and tactful.
• Proofread it before sending . Always carefully check your spelling and grammar. Errors and typos are unprofessional, but nothing could be worse than misspelling of someone's name. Take a minute to double check the spelling of all names in the letter.
• Handwrite, hard copy or e-mail ? In general, typed (paper or email) thank you letters are recommended. Some managers, however, like hand written letters. In the tech industry, a thank-you email is appropriate. E-mails are also fine in less formal situations or if time constraints require it.

On what occasions is it appropriate to send a thank you note? Here are just a few quick examples:

• After a job interview or a business appointment
• When you receive a scholarship, gift or donation
• When you receive a recommendation
• When you establish a new contact

Tip. If your need to write a persuasive request letter , you'll find lot of useful information about the business letter format as well as tips and samples in the above-linked tutorial.

Thank you letter examples

If you have found yourself in a situation when you know that you need to send a thank you letter but cannot come up with the right words, our examples might set you on the right track.

Thank you letter after the job interview (from employee)

Dear Mr./ Ms.,

I want to thank you for taking the time to interview me yesterday for the position of [position name]. I sincerely enjoyed meeting with you and learning more about the [job name] and your Company.

After our conversation and observing the company's operations I am convinced that my [area of experience] experience fits me out more than adequately for the job, and my background and skills can take the Company to new heights of success. I believe I can make a significant contribution to the [new process or project name]. I am excited by your interest in [idea you suggested] and I also have a number of great ideas for [you have great ideas for…]. I feel confident that my experience in [your experience in …] would enable me to fill the job requirements effectively.

As you know (I neglected to mention during my interview that), my work as [previous position] at [previous working place] provided an excellent background as well as understanding of all the aspects of this kind of job. In addition to my enthusiasm, I will bring excellent qualifications, skills, assertiveness and the ability to [your ability] to this position. I am more convinced than ever that I will fit in beautifully as a member of the team and contribute my skills and talents for the benefit of your company.

Please feel free to contact me if I can provide you with any further information. I can make myself available for any further discussions of my qualifications that may be needed.

Follow up thank you letter after the interview (less formal)

Thanks for taking the time to discuss the [Position] and my experience in [area of experience] with me. I really enjoyed speaking with you yesterday.

After meeting with you I am sure that my background and skills fit your needs. Your plans for [plans of your employer for] sound exciting and I hope I can contribute to your future success. I think my background in [background in] makes me an asset to your company. I was impressed with your department's energy and positive attitude. I know I would enjoy working with you and your group.

I look forward to hearing from you concerning your hiring decision. If I may be of any assistance, feel free to email or call me again at [your phone number].

Scholarship thank you letter

Dear [Scholarship Donor],

My name is [Name] and I am honored to be one of this year's recipients of the [Scholarship name]. I would like to take this opportunity to thank you for your generosity and willingness to help me achieve my goals. Thanks to your donation, I am able to continue my education at the [College / University].

I am currently [Degree or Program] with an emphasis in [Subjects]. I plan to pursue a career in [Industry] upon graduating the [Institution].

By awarding me the [Scholarship name], you have reduced my financial burden allowing me to focus more on learning and motivating to complete my degree. Your generous contribution has also inspired me to help others reach their goals in higher education and give back to the community once I begin my career. I thank you again for your generous support that made my scholarship possible.

Thank you for recommendation (from employer)

I wanted to thank you for recommending [person you recommended] to a position of [position]. I am sure that [person] will bring along some great ideas and will be a valuable employee in our department.

Thank you for recommendation (from the person recommended)

I wanted to let you know how much I appreciate the recommendation letter you wrote for me.

I know you put a great deal of time, energy and effort into it and hope you know how much I appreciate your support as I begin this next stage in my life.

I enjoyed working with you, and I am truly thankful for the complimentary things that you said about me. As I have searched for a job in my field, your letter has opened doors and provided opportunities that will be a good start for my new career. I hope I can do the same for someone else one day.

I will keep you updated on any responses I get.

I appreciate your time and would like to call upon you again for future opportunities.

Personal thank you letter

I'm writing this note to let you know that your input and assistance contributed greatly to the success of [process or event they helped with]. I especially appreciate [what you especially appreciate].

Your expertise, the information and frank advice you have given, as well as the contacts you have shared with me have been invaluable to me during this process.

It's wonderful to have good friends like you, who are always willing to pitch in when we need you most. Even though you said it was not a problem, you still deserve to know that the favor is truly appreciated. As always, it was a pleasure working with you.

Personal thank you letter (less formal)

Email templates for thank you letters.

In case you plan to send your thank-you letters or notes by email, our Shared Email Templates can save your time enormously. Instead of typing or copy-pasting a message for each recipient, set up a template just once and reuse it whenever you want!

With the help of the built-in macros, you can quickly personalize your letters - automatically populate the To, Cc, Bcc and Subject fields, enter recipient-specific and context-specific information in predefined places, attach files, and more.

Your templates are accessible from any of your devices, whether you use Outlook for Windows, for Mac, or Outlook Online.

You may also be interested in

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Thank You Letter to Client After Project Completion: How To, Templates & Examples

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Businesses thrive on various clients and their contributions. Businesses usually deal with various service providers, consumers, workers and more. Every business has a number of relationships with other businesses and companies. For completion of every project, companies rely on various clients, employees and more. It is important to thank the clients after completion of projects. A simple thank you helps build long lasting and warm relationships with people. 

A simple thank you letter goes a long way in maintaining business- client relationships. Thank you letters are more effective than a verbal ‘thank you’. Thus, it is always a great idea to take some time out and send this thanks note to your client. However. Not everyone has got the time to frame a thank you letter to client after project completion. To help such businesses, we have prepared a letter writing guide along with some highly efficient sample templates for the same. If you are too busy to write a thank you letter, you can simply pick a suitable template, modify it according to your needs and send it to your client. Before looking at the sample thank you letters, let us first look at a few other things. We will cover the following topics in this article:

• What is this letter?
• When is this letter needed?
• How to write a perfect letter

What is a Thank You Letter to Client After Project Completion?

A thank you letter to client after project completion is a formal letter written with an aim to show gratitude towards the client. It is a formal business letter which helps in strengthening relationships with clients. It is a follow up letter sent after the completion of a project as a sign for its fulfillment. This letter is used to acknowledge the efforts of a client in completing a project for your company or in contract with your company. 

This letter is very helpful in creating long lasting relationships as it can make the client feel valued and appreciated. Making someone feel appreciated also increases the chances of them being associated with your organization again in the future. It is a sincere letter of gratitude and appreciation. 

It is always a great idea to send these thank you letters with a personalized touch. It can make the recipient feel special and positive. You must make sure that your letter gives a positive vibe to the recipient. 

When is a Thank You Letter to Client After Project Completion Needed?

A thank you letter to client after project completion is needed at various times as businesses usually have a lot of projects. This letter should be written whenever a project is completed and you want to thank the client for the same. Some of the cases in writing this letter can be a good idea are given below:

• If you are a project manager, you can write this letter to the client to thank them for the completion of project.
• If you feel like the client for the timely completion of an urgent project, you should write this letter.
• This letter can be written to show gratefulness towards a client for being a part of the project.
• If you are an employee who has benefitted from a project, you can also write this thank you letter to the client.
• You can write this letter to the client as a business manager or owner.

The situations in which writing this letter can be a good alternative are not limited to just these. You can write a thank you letter to client after project completion anytime you feel like expressing gratitude towards the client for a successful project. 

Tips for Writing an Effective Thank You Letter to Client After Project Completion

Now that we know what a thank you letter to client is and when it is needed, we are ready to learn about how to write it. Let us look at the step by step letter writing guide.

• To start writing this letter, we first need to emphasize its type. As we have already learnt that it is a formal letter required for business purposes, you must ensure that you write it in the format of a formal letter. A sample template of a formal letter format is also given here to help you.

Address of the Sender

Email Address of the Sender

Name of Receiver

Address of the Receiver

Subject: Thank You for Being a Part of the _____ Project

Dear ______ (Name of the Recipient)

(Body of the Letter)

(Signature)

Sender’s Full Name

• Next comes the subject line of the letter. The subject line is one of the most important parts of a formal letter. To write a perfect subject line, you should keep a few things in mind. The best rule for writing it is to keep it short and specific. It should clearly reflect the purpose of your letter in brief.
• After writing the subject line, you will be required to address the recipient. Make sure you use the correct salutation to address them. A safe way of addressing the recipient is by writing ‘Dear _____’. You can also use the recipient’s first name along with their title to address them. 
• Next, you have to start with the body of the letter. First thing to write in the body is a thank you statement. Try to include gratitude words like ‘thank you’, ‘appreciate’, ‘value’, etc. Remember to make the letter genuine and personal. 
• In the beginning of the body, you should let the recipient know the reason for writing this letter. You should clearly express why you are thanking them.
• You should always write personalized thank you letters. Try to include something specific about the project that the client was a part of. 
• You can also specify how this project has been helpful to you and how the client has contributed to your company.
• In the last paragraph, you can comment on the future relationship that you aspire to have with the client. This is very important as it will let the client know what to expect in the future. 
• Lastly, you should make sure that you close the letter with a respectful note. You can use any closing note like ‘Sincerely’, ‘Regards’, ‘Thank You’, ‘Thankfully’, ‘Respectfully’, etc.

This guide covered all the aspects of letter writing including the format, subject, salutation, closing, length and more. We hope this will help you in curating a perfect thank you letter to the client after project completion.

Sample Thank You Letter to Client After Project Completion

A few sample templates of thank you letters to clients after project completion are given below. You can easily download these templates and send them to your client by making a few minor changes as per your requirements. Let us get started!

Template 1- Thank You Letter to Client After Project Completion

Hi, I hope this letter finds you in good health. I am writing this letter in reference to the _____ Project dated _____ (Write the details of the project). The project was completed from your end before the due date on _____ (Write the date of completion). I appreciate your timely delivery of all the requisites of the project and I also appreciate the quality of your work. Your support and hard work has made this project successful for our company. We value your contributions and cooperation with us. 

Thank you, once again, for signing the contract with us and delivering the project with all the specifications on time.

I am highly impressed by your work and will be looking at being associated with you again in the future. Looking forward to working with you soon. 

Template 2- Thank You Letter to Client After Project Completion

With this letter, I would like to thank you for your cooperation in the _____ Project (Write the name of the project). I appreciate the quality of work delivered by you. This was a huge project for our company dn had immense value for us. You have made us believe that we did the right thing by entrusting this project with you. You have been an immense support to us and I appreciate you for the same.

On behalf of the ____ Company (Name of the Company), I would like to extend my sincere gratitude to you. Thank you for choosing to serve our company and providing us with your best work. I appreciate your skills and talent. 

I hope to sign more contracts with you for our future projects as well. Hoping you would like the same too.

Template 3- Thank You Letter to Client After Project Completion

As the ____ Project (Name of the Project) has been completed on _____ (Date of Completion), we would like to thank you for being associated with us. We hope our company has fulfilled all the conditions and you have benefited from the project. We deployed our best team for your project so that we can ensure timely completion of the project. The project was completed one week before the deadline and we hope you are satisfied with it.

We would like to thank you for giving us the opportunity to serve you and deliver the ____ Project. Looking forward to more such opportunities. 

Template 4- Thank You Letter to Client After Project Completion

Hi, hope you are doing well. I am writing this letter to thank you for the completion of the _____ Project. Being the Head of Operations, I was entrusted with the duty of managing this project. I want to let you know that I am highly satisfied with your services. I appreciate your involvement in this project and the efforts you have made to achieve the results are commendable. Your contribution has been imminent in the successful completion of this project.

It was only because of your sincere efforts that this project went by smoothly. Your concern and support is worth appreciation. Thank you for all the contributions that you have made for the success of the ____ Project. I hope we get to work together again soon. 

Template 5- Thank You Letter to Client After Project Completion

I would like to thank you for being a part of the ____ Project (Name of the project). As the project has been successfully completed on _____ (Date of Completion), I would like to extend my sincere gratitude towards you. It was a pleasure to work with you and serve the _____ Company with our best work.

I must say that your ideas were terrific and you have a great imagination. Thank you, once again, for working on this project. I look forward to working with you again. 

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How to Write a Thank-You Letter (With Examples)

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Email Thank-You Sample

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Thank-you letters, graciously and sincerely written, are essential in the business world. Whether a former boss has provided you with a reference, a business contact has recommended you to their employer, a colleague has helped you with a project, or a potential new boss has just interviewed you for a position, it is important to take the time to thank everyone who helps with your career, job search, or business.

Thank-you letters are a great way to express your appreciation for people’s help.

They can also help you in a number of other ways. A thank-you letter can help you maintain contact with someone in your network. It can help you remind a hiring manager why you are a good fit for a position. It can also show your supervisor that you are professional and polite.

Make sure you know both what to say in your letter, and also whether to send your note as an email, letter, or card. Saying the right thing using the right format will impress your recipient, and make them feel appreciated.

Email vs. Paper vs. Notecard Thank Yous

How you send your thank-you letter depends on many factors.

Email Thank-You Messages

Email is pretty much the standard for business communication these days. If a prompt follow-up is essential—for example, if you want to express gratitude for the opportunity of a job interview before the hiring committee makes its decision—email is the way to go.

Mailed Thank-You Letters

Physical thank-you letters can take the form of an informal, handwritten note or a formal, typed letter. How you write the letter should show your understanding of the company and the person you are thanking.

If you know you have time to relay your thanks by mail, a written thank you shows that you've taken an extra step to show your appreciation.

More traditional companies often prefer either a typed letter or a handwritten note. However, if you want to really personalize your message of thanks (for example, if you are thanking a coworker whom you’ve worked with for years), consider a handwritten card.

No matter what form you use to send your thank-you note, there are certain components you should always include.

Address the person appropriately. At the start of the letter, address the person with a proper salutation, such as “Dear Mr. Lastname.” or “Dear Firstname.” If you know the person well, use the person’s first name. Otherwise, address him or her as Mr., Ms., or another appropriate title.

Say thank you. Get to the point of your note quickly. Say the words “thank you” in the first sentence or two, so the person knows why you are writing. If you are sending an email, include the phrase “Thank You” in the subject line as well.

Give (some) specifics. Make sure you specify what you are thanking the individual for. Go into a bit of detail, so the person understands exactly what you appreciate. For example, if you are saying thank you to someone who gave you job advice, explain what you found to be most helpful. If you are saying thank you after a job interview, remind the person of a particular moment from the interview (or remind them why you are a good fit for the job).

A bit of detail shows the person what you really appreciate, and why.

Say thank you again. Before signing off, reiterate your appreciation.

Sign off. Use an appropriate closing , such as “Best” or “Sincerely.” Then end with your signature (handwritten and typed if it is a letter, handwritten if it is a card, and typed if it is an email).

Send it as soon as possible. Write and send your note as soon as possible. Don’t delay in sending your thanks,  especially after a job interview . Not sending a thank-you letter after an interview can hurt your chances of getting hired.

Be positive but sincere. Express your gratitude, but don’t go overboard. People can tell when a thank-you note is insincere. For example, if you are thanking an employer after resigning from a job, you should express your thanks, and focus on what you liked about working there. However, don’t lie and say you loved everything if you didn’t really. Focus on the positives, but don’t lie.

Personalize each letter. Personalize each thank-you letter you send. For example, if you send thank-you notes to everyone you interviewed with for a job, add something to each note about your specific conversation with each person. Don’t simply copy and paste the same message for each person—this will come across as insincere.

Keep it brief. Thank-you notes should be short. Keep your note no longer than a couple of concise paragraphs.

Proofread and edit. A thank-you note in the workplace must be professional. This means it should be well written and error free. Proofread your letter carefully before sending it.

Sample General Thank-You Letter

This is an example of a general thank-you letter. Download the letter template (compatible with Google Docs and Word Online) or see below for more examples.

A printed letter, sent by mail, will have your contact information as well as that of your recipient at the top of the page:

General Thank-You Letter (Text Version)

Jason Jones 123 Main Street Anytown, CA 12345 555-555-5555 jason.jones@email.com

April 5, 2021

Cedric Lee Account Manager Acme Rental 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I hope you are well. I just wanted to say thank you so much for writing me a letter of reference for the job at Acme Retail.

I really appreciate you taking the time to write the letter. I am happy to announce that I have a second interview with the company next week! I will let you know how it goes.

Again, thank you so much. I greatly appreciate your assistance with my job search.

Best regards,

Jason Jones (signature hard copy letter)

Jason Jones

When sending an  email letter , as opposed to a traditional mailed one, there is no need to include your return address or your address at the beginning of the message. Simply list your contact information in your signature.

Subject: Thank you!

Dear Ms. Lee,

I would like to thank you for the invaluable support you provided to me during my recent career search.

When I began this search, I had very little idea how to go about it – or especially, how to network to discover new job opportunities. The information and advice you gave (and, in particular, the list of contacts you shared with me) made all the difference in helping me to focus my job search.

I’m happy to report that I have just accepted a new position with ACME Auto! Again, thank you so very much. I greatly appreciate your generosity.

Terry Lau 555-555-5555 terry.lau@email.com

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Home › Templates › 12 Employee Thank you Letter Templates

12 Employee Thank you Letter Templates

TABLE OF CONTENTS

Thinking of how to write a formal appreciation letter to your employee? Then you are at the right place.

Appreciation letters to employees are a proper appreciation message sent to a worker as a letter to thank them for going the extra mile and making an extra effort for a project. Here are some employee appreciation letter templates for your inspiration.

Thank You Letter for Project Completion

[Company Address]

[Company Telephone Number]

[Email Address]

[Name of Recipient]

[Job Title]

[Company Name]

Thank you for your commitment and dedication towards the [Provide details about the project] . Your talent is commendable, and we appreciate your contribution to [Company Name] .

[Optional] As a token of gratitude, I am attaching [Mention information of the gift] .

Once again, I would like to acknowledge you for your hard work and dedication—you are a cherished member of our team.

Best wishes,

[Your Name]

Good Employee Appreciation Letter

As a valuable member of my unit, I would like to take the chance to thank you for your outstanding job and hard work.

Throughout your time at [Company Name] , you have shown yourself as an employee who has never once wavered in your commitment to hard work and excellence. I admire your shining work ethic and integrity.

I would like to thank you for your work on [describe the project]. Employees like you make my work all the more rewarding and enjoyable.

Employee Appreciation Letter for Performance Achievement

Dear [Employee Name] , 

Thanks for your hard work in closing the deal with the [Client Name] account. I know how much time and effort it took to coordinate with the [Department Name] office and finalize the mandatory documentation. 

Closing this deal exhibits to your coworkers the significance of persistence and collaboration. You should be ecstatic about your success, and we look forward to your achievements in the future. 

Congratulations from each one of us at [Company Name].

Thank you again, 

[Your Name] 

Employee Appreciation Letter for Collaboration  

I wanted to acknowledge you for a great teamwork experience. During our time on the [x] project, you have established the effect of excellent communication skills and teamwork. With your assistance, we finished our project before the due date. 

It was a pleasure working with you. I look forward to our future cooperation.

Sincerely, 

[Your Name]  

Employee Appreciation Letter for Helping Out 

Thank you for taking some time to meet me yesterday. I am appreciative of you sharing your knowledge about [x]. During our meeting, you expressed several ideas to assist me in running the [x] project. 

Thank you for being such a helpful colleague. I hope we will continue to work together in the future. I would love to arrange another meeting according to your calendar. When would be a good time? 

Kind regards,

Employee Appreciation Letter for Teamwork

Dear [Employee Name] ,  

As we are both working on finalizing the [x] project, I wanted to take some time to thank you for contributing to an outstanding teamwork atmosphere. 

Selflessly sharing your expertise and active involvement in our brainstorming sessions has led to an excellent [product] . In addition, you have helped out in materializing our ideas while keeping the end UX in mind.

Thank you for your contribution and time. I hope we will get a chance to collaborate again.

Kind regards, 

Employee Appreciation Letter for Innovation 

Many thanks for your continuous out-of-the-box thinking! I am always open to your creative ideas.

I cannot express enough how immense of an asset you are to [company name]. By bringing such inventive concepts to the table, you are consistently improving our [x] . Your imagination challenges us, and in the end, the [product] gets better every day. 

Thank you, and keep up the fantastic work! 

Employee Appreciation Letter for Leadership 

We’ve been working together for the past [x time] . Since the first day, you have been a supportive and encouraging manager, and I have learned the true meaning of leadership from you. 

Your hard work and heartfelt promotion of values at [company name] have been inspiring. You are a true example of guidance who has contributed to my professional growth. 

It would not have been the same without you. I genuinely hope you will continue to lead our team and me with the same passion and excellence in the future. 

Thank you for training me so much in leadership skills. Please accept my sincere gratitude for your service.

Employee Appreciation Letter for Birthday 

We are proud to have you as our employee. You are a hard worker who is creative and always delivers! We at [Company Name] hope that you know your continuous efforts and outstanding performance are not left unseen. 

Happy birthday from the [Company Name] . We wish you bountiful accomplishments.

Looking forward to seeing you in the cafe at lunch – we have prepared a small gathering for your birthday.  

Best regards, 

Employee Appreciation Letter for Excellent Customer Service

Since you joined our Customer Support team, our approval rates have flourished. Apart from fixing our customers’ issues quickly, your courtesy and can-do mindset are apparent in the improved quality of customer interactions. 

We realize that your tolerance and professionalism represent [Company Name] ‘s mindset at its core.  

Thank you for using your outstanding problem-solving and people skills in our service. You are a valued employee, and we look forward to seeing you achieve more ahead. 

Thank you for delivering such an excellent experience to our consumers. 

Employee Appreciation Letter for Stepping Up

When a colleague is on a vacation or a long-term leave, someone has to step up to take up the workload. Under such a situation, expressing your acknowledgment can build stronger relationships.

Dear [Employee Name] ,

I appreciate your extra efforts in the daily tasks while [Colleague’s Name] is on leave. You deserve this letter of appreciation for offering more of your time and volunteering to work for more hours.

Managing work in someone’s absence is complicated when we all have our plates full. However, employees like you make the team work seamlessly.

We are proud to have dedicated staff like you working with us. Please keep up the excellent work!

Employee Appreciation Letter for All Employees

Please take the opportunity to thank your employees for all their efforts throughout the year. Employees work hard throughout the year, and talking to them about their achievements is essential. An honest email giving heartfelt thanks can act as a great look back and reflect all the credits they gained over the last twelve months.

As another year comes to an end, it is time to look back and reflect on the past 12 months. Thank you for your hard work, commitment, and invaluable contributions to this company, which are necessary to our success.

We have made considerable progress in our company goals, constantly and rapidly evolving against a competitive trading environment. Yet, despite all the challenges, our team maintained their focus and let no prospect go.

There is still plenty to achieve for the next year, and I am sure we will keep up with our excellence.

Thank you again for your commitment and valuable contributions toward helping this business reach its full potential.

Lastly, I wish you all a happy new year, filled with success, happiness, and good health.

Yours sincerely,

7 Brief Thank You Notes to Employees

• Thank you note for assistance: Hey [Employee Name] , thank you for assisting me the other day! I was extremely booked, and the deadline was near. I hope you will let me reciprocate the favor in the future.
• Thank you note for the thriving collaboration: Dear [Employee Name] , I had a wonderful time collaborating with you on the [x] project. You made some beneficial points and made me see the issue from another viewpoint. Thank you for increasing my knowledge on the matter and enabling us to achieve a better solution.
• Thank you note for sharing your wisdom: I was amazed at how great you delivered yesterday! Were you a teacher in your past life? I understood a lot from you in the discussion yesterday. Thank you, and keep it up.
• Thank you note for completing a task: Hey [Employee Name] , I just wanted to thank you for finishing [x task] . It truly made my assignment easier. You are a teammate most can only wish for.
• Thank you note for helping with the new worker onboarding: Hey [Employee Name] , I noticed that it was out of your schedule to help us welcome [x] to the team. It was admirable of you to show him how we work and that he can rely on you. Thank you for all that you do.
• Thank you note for covering for me when I was on sick leave: Hey [Employee Name] , I am so thankful to have you as a colleague! Thank you for hopping in while I was ill. I could not have made it without you. You rock!
• Thank you note for the sales progress report: Hey [Employee Name] , I just saw the sales progress report submitted. Thank you for representing the sales department and getting the job done! I appreciate it.

Tips for Writing Employee Appreciation Letters 

Personalize .

Add a unique touch to the letter by using your employee’s name. You don’t want your colleagues to think this is just an additional email you sent to everyone in the workplace. 

Keep it Short and Relevant 

Keep your appreciation letter precise and on point. Get the message across, but don’t take much of your employee’s time to read it. 

Be specific whenever you can:

• State what action or behavior you appreciate an employee for.
• Point out why this action is vital for the team, department, and organization.
• Explain how this attitude helps your organization.  

Align Your Tone with Your Company Policy 

The communication style must dictate the style of your message. Nevertheless, try to vocalize your earnest appreciation. The more authentic you can make it sound, the better the message will come across.  

Look Forward

Express your excitement for similar behavior in the future. By doing this, you will encourage your employees to showcase more of what you appreciate them for. 

Send the Letter as Soon as Possible 

Time is of the essence. Therefore, ensure that you are sending your letter right after your worker has performed an endeavor you are presenting an appreciation for. Similarly, give the note on the date of the employee’s birthday, work anniversary, or any other milestone.  

Loop in the Manager and HR Department 

When sending an appreciation letter, the person’s manager and HR department must be cc-ed. This is because you want your coworkers to know that you are appreciating another person, and so expanding the appreciation cycle. You can also write a thank you letter as a team, sign everybody’s name under the letter, and include them in the cc.

Give out a Prize  

If your allotment allows you, try to provide an award to your employees. While it is crucial to have a culture of gratitude, monetary and non-monetary awards go a further mile in making your employees feel recognized. Browse through employee rewards ideas and pick out the most suitable ones.

Create a Culture of Appreciation 

To promote the development of a culture of appreciation, you need to determine exact ways of recognizing your employees. Since an employee recognition program has many benefits, try setting up one. 

Conclusively, employee appreciation is a corporation’s effort to recognize its employees’ assistance and contribution to the company. You can appreciate employees for their excellent performance and their value as a person.  

Additionally, employee appreciation has a substantial effect on employee motivation, as well as building more promising relationships with their higher-ups. These sample appreciation letters to employees can help you figure out how to thank them regularly so that they feel valued. 

Frequently Asked Questions

Here are some of the most frequently asked questions about employee appreciation letter templates:

How do you show appreciation to your employees?

Saying it in person is simple and effective, or you can pen a thank you letter or letter of appreciation. The extra time spent on a note is special to individuals.

Why is it important to show appreciation to an employee?

A sincere appreciation letter goes a long way to showcase that you are mindful of the hard work workers have put into their jobs daily. Employee recognition is necessary for morale, and a thank you note to staff shows that you care about your employees.

When should I send an appreciation letter to employees?

You can send a thank-you note at any time. Still, most managers send thank you messages to their staff at the end of a financial year to amp up the employee morale after completing an important project or coming up with a solution to a difficult task.

What are the reasons to appreciate employees?

There are multiple reasons to say thank you to your employees. For example, you can send employees a thank you letter for their work. 

Here are some more reasons to express gratitude towards your staff.

• For achieving their goals
• For creating new ideas
• For finding solutions to problems
• For being a role model or being a good leader
• For getting a new client or making a sale
• For securing new business for the company

How can you show employees your appreciation?

• Celebrate birthdays
• Introduce a “cheers for peers” program
• Introduce creative rewards
• Take staff out for lunch
• Establish a staff appreciation holiday
• Celebrate staff accomplishments for teamwork
• Recognize non-work achievements

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Thank You Letter for the Project

Businesses and other professional organizations in the modern-day world opt for outsourcing their projects to other parties for several reasons. Some of the most common reasons behind any business outsourcing their project or handing it over to another party lie in the difference between the competency of the project initiating company itself and that of the one they are handing over their plan to, with the latter being more adept in doing the task.

Another reason behind organizations handing over their projects to someone is the budget-friendly idea of not having to manage the project on your own. The organization asks another party to do their project in a fixed budget that suits them the best, making the whole process a lot less straining on their company’s overall assets.

Generally, a project between two parties lasts for several months, thus forming a source of a partnership between the organization and the one who is working on its project. This essential and sensitive collaboration; therefore, ethically puts the receiving party in a position to express their gratitude to the working agency upon completion of the project. This work ethic also applies to situations where individuals give away their projects to be completed by others. Unless a party has ruined your task completely, ending in a fight or significant grievance, you are supposed to thank them for whatever hard work they have put in their completion of your work.

You can formally express your gratitude to the others upon completing a project by writing them a thank you letter. Here is a sample thankyou letter in case you are clueless and need to write one.

Sample Letter

[The addressee’s name and address]

Subject : Expression of Gratitude on your timely completion of our project named XYZ.

Dear Sir / Madam,

I hope this letter finds you well. Today, we are writing to you with the utmost sense of gratification and pleasure, and you, yourself, must be aware of the reason behind it. Allow us to express our utmost thankfulness to you and your team members for just in time and considerably perfect completion of the project we availed your services for.

We would like you to know that this project held a special place in our hearts and its conclusion in such an excellent manner in the hands of someone as professional as you meant the world to us.

We had an exceptionally smooth and very relaxing working experience with you and hoped that the same was experienced by you too. Please let us express the confidence that we have developed in your skills and professionalism during this project. It would not be an overstatement to say that we would love handling our essential tasks like this to you again whenever required.

Thank you again for delivering us exactly what you promised, even much more than that.

I am hoping to collaborate with you soon.

Communication Manager, [Organization’s Name]

• Let’s Connect
• U.S. History
• Government & Civics
• Global Issues
• Student Council & Leadership
• Student Council & Leadership

It’s never a bad time to teach how to write a heartfelt thank you note.  Whether it is for November’s season of gratitude, February’s Random Acts of Kindness Day, or end-of-the-school-year celebrations, there is always a perfect opportunity for it.

And growing up in the age of instant messaging, your students may not realize the weight a handwritten, or at least heartfelt, letter holds. Or how to even write one. 

Early in my role as a student council advisor, we picked up the habit of sending thank you cards to everyone: chaperones, volunteers, guest speakers, custodians, parents who donated supplies, and anyone else who helped us out. And I began to notice that the task of writing the thank you cards was one of the first that students signed up to do.

Maybe they thought it was the easiest, or it was a chance for my more artistic students to shine. Regardless, I decided to lean into it and made thank you letter writing one of our defining things. 

Soon, we found more ways to incorporate notes of gratitude and kindness throughout the year as their own stand-alone projects, as well as to properly practice the skills of writing thank you notes.  

Here are my favorite ones. 

Surprise Notes of Kindness

We call this a kindness note flash mob, and we save this project for a time when we have a lull of 3-4 days between planning other events. It also works great to do the week of Thanksgiving, for Random Acts of Kindness Week in February, or as part of an anti-bullying campaign.

Have your school secretary print off the roster of every student in the school. After dividing the number of total students by the kids in your Leadership class or Student Council, challenge each student to that number of notes. 

If the ratio is prohibitively high, you may want to widen this project to recruit some school clubs to help or even incorporate this project into one of your classes.  

It’s crucial that students select their recipients rather than being assigned them, but equally important is that every single student has been selected. This may mean that some students write a few more than others, but I’ve never encountered that being an issue with my students. The most important thing is that the person writing the note has something specific and kind to say about the recipient.

For this project, we use  simple ¼-sheet-sized cards  since they’re writing quick, informal notes—like what would be attached to a candy-gram. I stress, though, that just because they are quick doesn’t mean they get to write generic things. 

These notes can be a thank you or some sort of note of encouragement or recognition. They just need to be specific—thanking a teammate for a ride home from soccer practice last month or a compliment to a classmate for always having over-the-top costumes on dress-up days.

Once they’re written, determine a method for handing out all the notes on a single day—if possible, directly from the giver to the recipient. You may be able to pull off a single moment, like at lunch, but letting students hand them out as they see classmates throughout the day works, too. 

The most important thing is ensuring every single student gets their note within a relatively short amount of time so students don’t feel excluded. 

We use this  pack of cards . It has over 70 different ¼-sheet design options (plus other sizes!) that work for any season and any type of note.  

Thank You Note Mini Lesson

Early in the school year, usually right after Homecoming when we’ve had several staff and parents help us out, I hold a more traditional mini lesson to teach how to properly write a formal, yet personal thank you note. That way every one of my student leaders gets the practice. 

First, we make a list of everyone who volunteered their time or donated items to help us put on Homecoming. We even include our vendors like the DJ we hired and school employees like our custodians. The list is usually long enough to assign out a recipient or two to each student. 

 Then, I show a few  sample letters and we review a step-by-step how-to guide  for what makes a great thank you letter. 

Often, this is the first time a student has ever written a handwritten note of thanks, so it’s such a rewarding lesson to take one class period to do. We also review how to properly address an envelope, since I find many don’t know how to do this either.  

There are so many occasions, like after a guest speaker or field trip, or after seniors have gathered all their letters of recommendation for college and scholarships, when a short-yet-formal how-to lesson would be appropriate. You’ll want to decide which event or time of year makes the most sense to set aside time to teach this. 

Setting a norm of “here we show our appreciation” creates such a positive school environment and strong reputation with the community, making it a win-win. This short-and-sweet  Thank You Note How-To Kit  has everything you need for a quick yet impactful lesson.

Thank You Card Basket

After finding a time towards the beginning of the year to formally teach thank you letter writing, create a self-service basket in your classroom for any time kids want to write a thank you note. For mine, I load it with both casual ¼ sheet notes as well as formal folded cards with envelopes as well as copies of how-to directions and example letters. This  card kit includes over 150 designs of both sizes  and to-go sized handouts for students take with them.

It’s great to have a stash of ready-to-go options for all the cards we write throughout the year, but it’s also so awesome to see students grab one to write on their own. 

Hero Thank You Research Project

This project is one I do in my US History class as our  Living American Hero project , but it could be done by writing to any sort of person the students don’t personally know. 

I have students research a living American whom they admire for their impact and contributions to society, then write and send them an in-depth thank you letter. I love ending the year with this project as a way to recognize how recent so much of our history is. And, because students have already written some informal notes earlier in the year, they are primed to craft these more detailed and heartfelt letters. 

Today anyone can direct message or tweet at any celebrity they want at any time, so writing and mailing a letter seems terribly old-fashioned. However, I use this opportunity to encourage students to reflect on how all these micro communications, by nature, aren’t very in-depth or even used for extending thoughtful appreciation, which is why a letter like theirs carries even more weight. 

End-of-Year Thank You Notes 

This is a no-brainer of an opportunity to teach how to write and encourage your students, especially graduating seniors, to take a moment to write at least one heartfelt note. I have done this in the final days of the year with my seniors and I give them just one rule: the recipient can’t be a teacher, mentor, or coach they’ve had that school year. 

Of course, they can write as many as they want (including to people from the current year) and I encourage that, but I want them take a moment to reflect on all the people who have influenced them over their 13 years of school and thank them. 

Teaching how to write thank you notes is such privilege because it’s more than just another writing format to practice. It creates a culture of gratitude and recognition among your teen leaders and shows how expressing genuine thanks can make a big impact. If you want an easy way to incorporate several of the project ideas mentioned here, download my  3-part Thank You Note Project Kit  that includes directions for everything from casual notes to formal thank you letters. 

Feature image credit: Hanny Naibaho

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Thank You Letter for Volunteering in the Project

[Here briefly focus on sample Thank You Letter for Volunteering in the Project. A volunteer thank you letter is written to a person who helped you in the completion of your project. You should make that person feel special through this letter and make him/her realize that what you have accomplished is only because of his/her support. You can make any change to the below application as per your needs.]

Receiver/volunteer name…

Contact info…

Date: DD/MM/YY (Date on which the letter is written)

Sender/Your name…

Job Designation…

Sub: Thanks for volunteering to help in my project

Dear (name),

I would like to express my sincere thanks from the bottom of my heart for helping me and supporting me in the completion of the (Project name). It would never have been completed without your selfless support. (Describe in your words).

I have got a lot of appreciation for the same and it has been possible only because of you. (Cordially describe your appreciation). Especially your help with arranging the logistics part of the project was tremendous as I was very worried about this aspect. (Cordially describe your greetings). As a token of appreciation, I am sending you a small gift with this mail. I hope you like it.

Once again, thank you very much for everything.

Yours truly,

Your name…

Contact Info. and signature…

Another Format, [Email Format]

To: Receiver mail address, [email protected]

From: Sender mail address, [email protected]

Dear (Name)

I would like to thank you from the bottom of my heart on behalf of (Foundation/Institute name) for sparing your precious time and serving us in our (program/project name). (Describe in your words).

It was possible only with the assistance of volunteers like you that we have been capable to take up such devastating services in the society. (Cordially describe your appreciation). We genuinely thank you once more and expect that you would carry on widening your precious support in our upcoming programs also. (Cordially describe your greetings).

Thanking You,

Letter to a friend telling him how you like the new allocation

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70 Thoughtful Messages For A Meaningful Thank You Note

Not sure what to write in a thank you card? Here's how to show your gratitude with a handwritten note.

• Birthday Thank You Card
• Graduation Thank You Card
• Wedding Thank You Card
• Baby Shower Thank You Card
• Interview Thank You Card
• Teacher Thank You Card
• Host Thank You Card

If we learned anything from our mothers, it's that sending a thank you card is non-negotiable . It's the polite way to recognize a friend, colleague, or family member's thoughtfulness and to show you appreciate their support and warm wishes.

Keep in mind that it's also important to try and send your card in a timely manner, so be sure to prioritize your notes . Here are some thank you card messages to get you started.

What To Write In A Birthday Thank You Card

Southern Living

• Thank you for thinking of me on my special day.
• I can't wait to use my new gift!
• I couldn't have picked out a better gift for myself if I tried.
• You knew exactly what I wanted.
• You know me so well, what a precious gift!
• Your thoughtfulness is a gift.
• You made my day!
• This gift is so thoughtful (and then share your plans for how you will use/celebrate this gift)
• I am touched you remembered me.

What To Write In A Graduation Thank You Card

• Thank you for supporting me in my next adventure.
• I'm thankful to have you in my corner as I take this next step.
• I don't know where I would be without your support.
• You lift me up!
• Thank you for believing in me.
• You've always been one of my biggest cheerleaders. Your support means the world!
• I wouldn't be where I am without your help along the way.
• I'm so thankful to have you as a mentor as I start this new chapter.
• Thank you for being part of this big moment.
• I can believe fully in myself because you believed in me first. I'm forever grateful.

What To Write In A Wedding Thank You Card

• Thank you for being here on our journey.
• Thank you for celebrating this milestone with us.
• We're so happy to have you in our lives to celebrate our Big Day.
• Thank you for being part of our joyous day.
• We're so lucky to have you in our lives as we start this new chapter. Thank you for celebrating with us!
• We're touched beyond words by your generous gift.
• Thank you for helping us start our lives together. We're so appreciative to have friends/family like you!
• We can't wait to use {insert gift} in our lives together.
• Having you there as we take this big step meant the world to us.
• We appreciate the miles traveled to attend our celebration, and can't thank you enough for being here. It means the world to us.
• Thank you for coming to our Big Day!
• How did you know we needed {insert gift}? We thank you for your generosity.

What To Write In A Baby Shower Thank You Card

• Thank you for helping us welcome our little one into the world.
• We're so thankful our child will know such love.
• Thank you for supporting us as we take on our exciting new roles.
• This is just what we needed for the baby!
• Thank you for showing us and our baby so much love.
• Your friendship and support make us certain we can do this.
• I can't believe how precious and small baby outfits can be! Counting the days until I can send you photos of our little one wearing the beautiful outfits you gifted us. Thank you!
• We can't wait for our baby to meet you!
• We will make sure the baby knows you were behind this special gift.
• How cute are the toys you gifted us? I can already picture afternoons spent on the floor playing. Thank you for giving me that daydream to look forward to!
• How did you know this is just what we needed? You must have raised a few little ones of your own ;).
• I can't wait to read these books to our little one. I know it will be such a special time. Thank you!

What To Write In An Interview Thank You Card

• Thank you for considering me for this position
• I appreciate you setting time aside to speak with me.
• It was great to hear more about the company.
• Thank you for our wonderful conversation.
• It was a pleasure to learn more about this company.
• Thank you for giving me the opportunity to show you how I can fit into your team.
• I appreciated your thought-provoking questions.
• Thank you for your time. It sounds like you have built a great team, and it's one that I'd be excited to join.

What To Write In A Thank You Card For A Teacher

• Your wisdom and outlook inspire us each day!
• Thank you for helping our child continue to learn and grow.
• We couldn't thank you enough for looking out for our child.
• You've had such a positive impact on our child.
• Thank you for pushing me to be my best self.
• Where would we be without leaders and teachers like you?
• Thank you for encouraging me to keep striving for the best.
• I appreciate all your support and motivation.
• The amount of time and dedication you've given us this year is tremendous. I can't thank you enough.
• Your mentorship is invaluable.

What To Write In A Thank You Card For A Host

• Thank you for hosting!
• Thank you for welcoming us into your home.
• You put together a wonderful celebration.
• I'm so happy we could get together.
• Your home is beautiful!
• Another event, another success. With you as a host, I'm never surprised by how well things go!
• Thank you for organizing everything.
• I appreciate all the time and effort you put in to make this event possible.
• It's always such a pleasure to attend one of your parties.
• As always, you have made everyone feel so welcome. What a wonderful get-together.
• It is always wonderful to spend time with you – thank you for inviting us into your home.

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