thesis on project monitoring and evaluation

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Monitoring and Evaluation Practices and the Performance of Projects: A Critical Review

Authors and reviewers are endowed with the capability of writing and reviewing articles. However, they sometimes face challenges in observing expected standards in writing quality papers. The challenges are perhaps attributed to lack of either meticulousness or just negligence on part of the reviewers/authors. It is because of this that five selected journal articles about the effect of monitoring and evaluation practices on performance of projects have been reviewed to evaluate their conformity to basic quality research standards. The review was conducted through desk research. Monitoring and evaluation practices and project performance concepts were identified, disaggregated and entered into academic search engines to produce sought for articles. The quality of the articles were then evaluated by scrutinizing the purpose/objectives of the study, the hypothesis of the study, the study design, the sample design, data collection methods, data analysis methods and findings. Although monitoring and evaluation practices had statistically significant influence on performance of projects, some gaps were evident in methodology, which perhaps affected the findings. First, study design-use of descriptive design which elicits relationships or describes the world as it exists and cross sectional design which studies participants at one point in time are perhaps not consistent with cause-effect studies exhibited in the articles. More so, despite the fact that justification of study design improves the quality of findings, in some articles, it was overlooked. Second, sample design-while some articles did not specify sample determination models, others neither specified nor justified sampling techniques, which perhaps weakened the strength of research findings. Third, although, the dominant data collection instrument was questionnaire, as a way of quality control, neither validity nor reliability tests were performed. Fourth, in spite of the fact that research involves people and calls for observation of ethical standards, there was no evidence of ethical practice in the articles undermining the validity of the findings. Last, the findings of research should be discussed for authentication. Nevertheless, there was no evidence of discussions of findings in the articles. The paper recommends: continued research in monitoring and evaluation as a discipline to strengthen its application in projects; and taking extra caution in structuring research methodology as it forms the basis of credible research findings.

Related Papers

Olala Gilbert Owuor

Gilbert Owuor Olala

Authors and reviewers are endowed with the capability of writing and reviewing articles. However, they sometimes face challenges in observing expected standards in writing quality papers. The challenges are perhaps attributed to lack of either meticulousness or just negligence on part of the reviewers/authors. It is because of this that five selected journal articles about the effect of monitoring and evaluation practices on performance of projects have been reviewed to evaluate their conformity to basic quality research standards. The review was conducted through desk research. Monitoring and evaluation practices and project performance concepts were identified, disaggregated and entered into academic search engines to produce sought for articles. The quality of the articles were then evaluated by scrutinizing the purpose/objectives of the study, the hypothesis of the study, the study design, the sample design, data collection methods, data analysis methods and findings. Although monitoring and evaluation practices had statistically significant influence on performance of projects, some gaps were evident in methodology, which perhaps affected the findings. First, study design- use of descriptive design which elicits relationships or describes the world as it exists and cross sectional design which studies participants at one point in time are perhaps not consistent with cause-effect studies exhibited in the articles. More so, despite the fact that justification of study design improves the quality of findings, in some articles, it was overlooked. Second, sample design- while some articles did not specify sample determination models, others neither specified nor justified sampling techniques, which perhaps weakened the strength of research findings. Third, although, the dominant data collection instrument was questionnaire, as a way of quality control, neither validity nor reliability tests were performed. Fourth, in spite of the fact that research involves people and calls for observation of ethical standards, there was no evidence of ethical practice in the articles undermining the validity of the findings. Last, the findings of research should be discussed for authentication. Nevertheless, there was no evidence of discussions of findings in the articles. The paper recommends: continued research in monitoring and evaluation as a discipline to strengthen its application in projects; and taking extra caution in structuring research methodology as it forms the basis of credible research findings.

Project Management Scientific Journal

Dama Academic Scholarly & Scientific Research Society

Many projects in third world countries fail to be successfully completed due to several reasons. Among these are lack of understanding of the need for monitoring and evaluation. This paper attempts to outline the importance of these two and how they can be applied to ensure successful completion of projects. The paper also sets out the common constraints that impede these two and outlines ways in which these can be overcome.

International Journal of Scientific and Research Publications (IJSRP)

Jean de Dieu Hakizimana

The purpose of this study is to examine the contribution of monitoring and evaluation on project implementation in Rwanda using a case of GHH in Karongi District. The specific objectives are: to assess the effect of M&E plan on effect project implementation of Global Help to Heal’s Project in Karongi District, to identify the effect of Strategic Plan on effective Implementation of Global Help to Heal’s Project in Karongi District, to analyse the effect of Budget Plan on Effective Project Implementation in Karongi District, and to Ascertain the effect of Risk Assessment Plan on Effective Project Implementation in Karongi District. This research has significance to the researcher, to MKU and GHH. The researcher wants to analyse the importance of monitoring and evaluation and challenges project success. The researcher adopted a case study because she wants to get deep investigation on the role of monitoring and evaluation to project. The target population was 1000 individuals. A sample...

Construction Management and …

Mike Kagioglou , John Rooke

Rebekka Grun von Jolk

This paper attempts to be a practical step-by-step guide to prepare and carry out benchmarking and impact analyses of projects. It's purpose is to attempt to present analytical tools solidly grounded in economic theory all while focusing on the practical questions of evaluations. Little space is given to theory, in order to spend more time on the actual steps involved, trying to make this paper as easy-to-use as possible. The paper is divided in two parts: the first part gives a rationale for quantitative evaluations and provides detailed operative guidance for benchmarking and impact evaluation (Chapter 1-4); and the second part provides templates for the tools needed in an evaluation, such as a data collection checklist, a focus group guide, and an example Terms of Reference (TOR) to subcontract an impact evaluation (Chapter 5).

Fredrick Okuta

International Journal of Engineering Research and Technology (IJERT)

IJERT Journal

https://www.ijert.org/assessing-driving-factors-to-the-implementation-of-project-monitoring-and-evaluation-pme-practices-in-the-ghanaian-construction-industry https://www.ijert.org/research/assessing-driving-factors-to-the-implementation-of-project-monitoring-and-evaluation-pme-practices-in-the-ghanaian-construction-industry-IJERTV3IS20001.pdf The anticipated objective(s) of every project is largely motivated by the implementation of profiled activities that will ensure the ultimate success of the project. The construction industry like any other involves a large continuum of stakeholders who have individual interest to drive the achievement of the ultimate interest of the project. Against the backdrop that good, effective and efficient monitoring and evaluation practice could achieve the objectives of projects, this study seeks to identify drives that motivates PM&E in the Ghanaian construction industry and also the relative importance and ranking of these drivers. Descriptive and one sample t-test statistics was used for the analysis. A total of forty (40) respondents in the Upper east region were sampled using the purposive and snowball sampling techniques. The results from the study indicate that, in Ghana the following drivers are considered in order of importance/ranking by project monitoring and evaluation professionals: the overall project budget, the project duration, the project scope and size. The hypotheses or assumptions that link the project objectives to specific interventions or activities was the least ranked driver by respondents

lamesgin mulugojjam

Monitoring and Evaluation of projects is one of the key processes of project management through the gathering of information and assessment of it to determine whether progress is being made towards pre-specified goals and objectives and to highlight whether there are any unintended (positive or negative) effects from a project and its activities. This study aims to assess the practices and challenges of monitoring and evaluation in construction of road projects: the case of Ethiopian Road Authority- Spacifically how the practices of monitoring and evaluation of road construction projects look like?, What are the main challenges of monitoring and evaluating road construction projects?, How the practice of monitoring and evaluation of institutional learning and knowledge sharing look like? And How monitoring and evaluation exercised to come up accountability?. To meet these objectives, the researcher has used a descriptive survey design and the data was collected from both secondary and primary sources (questionnaires). Survey questionnaires were distributed to 83 samples of employees which are selected from 172 employees used as target population from eight directories using proportionate stratified random sampling technique. Data was analyzed using descriptive statistics with the help of SPSS version 20 and presented using tables. A Cronbach alpha test was conducted to measure the internal consistency and reliability of the data collection instruments and was found out to be reliable Since the alpha values of all 50 items are 0.754 and were above 0.7. The result shows that performance management and project improvement are the motivations for monitoring projects. Presence of good Culture of disseminating monitoring & evaluation findings, employees understanding on M&E guiding, framework and manual to harmonize M&E concepts as well as their ethicality in time of conducting M&E and presence of a culture of institutional learning and knowledge sharing as areas that ERA doing better on the contrary inaccuracy in data collection, less and inconsistent involvement of stakeholders, inadequate field visit in the project site, less attention of top management to M&E, insufficient allocation of resources and lack of M&E expertise and IT system are the main challenges that hamper proper implementation of M&E in ERA are assessed. Finally, to conduct effective project monitoring and evaluation, this study recommends that it is important to providing training for employees on M&E related topics to building their capacity, arrange organization through adequate staff, required & sufficient quantity and quality of resources, conduct a regular and appropriate field visit to collect detailed data/information, consistently involve stakeholders in M&E. It is also vital to expand the use of innovative and technology guided approaches to M&E to increase project performance. Continuous programs to build the capacity of both managers and expertise in project management with an emphasis on M&E activities helps to overcome some of the main M&E challenges.

Africanuus;Journal of Development Studies

Kabonga Itai

This article discusses the principles and practice of monitoring and evaluation and emphasises that monitoring and evaluation (M and E) is paraphernalia for effective development. The discourse of monitoring and evaluation in development practice and theory has gained prominence over the years. It is uncontested that the purveyors of development are increasingly prioritising monitoring and evaluation as a platform for learning and accountability. This growing importance has been caused by the growing voice of the civil society’s scrutiny on good governance, and a demand for efficient public administration. At the same time, a plethora of development funders demand that M and E be implemented as a platform for learning and accountability. Despite growing importance of M and E, there seems to be a lack of clarity on the principles of M and E. The article finds its value in locating how M and E, augmented by appropriate principles, leads to effective development. Underlined by qualitative data collection methods, the article discusses relevant principles such as learning, accountability, participatory approaches, quality assurance, and reporting in monitoring and evaluation.

Procedia - Social and Behavioral Sciences

Anthony Mills

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