how to convert a pdf presentation in powerpoint

How-To Geek

How to convert a pdf file to powerpoint.

There are a couple of reliable methods for converting a PDF to PowerPoint. Here are the methods we recommend.

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Convert a pdf file to powerpoint using adobe acrobat dc, convert a pdf file to powerpoint using an online pdf converter.

If you have a PDF file that you would like to convert to a PowerPoint presentation, you can download a program to quickly do the work for you, or you can use one of the many available online converters.

Adobe Acrobat has a couple of different software options for handling PDF files to choose from--- Acrobat Standard DC and Acrobat Pro DC. The standard version is for Windows only, while the pro version works with both Windows and Mac.

These run for $12.99 and $14.99 per month, respectively, so unless you’re already using one of these, it’s probably not worth the money just to convert a PDF file to PowerPoint. However, Adobe Acrobat is the best program on the market for anything dealing with PDF files, so we’d recommend subscribing to one if you frequently do any sort of work with PDF files.

Best yet, Acrobat Pro DC has a free trial , so if you’re unfamiliar with Adobe Acrobat, it costs nothing to give it a try.

In this example, we’ll be using Adobe Acrobat Pro DC. Open the PDF file you’d like to convert. In the right-hand pane of the window, select “Export PDF”.

Now, you’ll be faced with a list of different export options. Choose “Microsoft PowerPoint” from the list and select “Export”.

In Windows Explorer (or Finder if you’re using Mac), select a location to save the file and select “Save”.

Open the newly saved PowerPoint and you’ll see the content of the PDF file (with each slide representing one page) in the preview pane.

There's certainly no shortage of online PDF converters---some free, some paid. We recommend Smallpdf because it’s quick, free, and keeps the format of the content pretty consistent. We’ll be using this online tool for this example, but the process isn’t too different between each converter, so feel free to play around and find one you like best.

With SmallPDF, all you need to do is drag and drop your PDF file on the converter screen, or you can use the file searcher. Whichever method you choose, once the file is uploaded, the conversion will automatically begin.

Once the conversion is complete, select “Download”.

After the download is finished, open the newly saved PowerPoint and you’ll see the content of the PDF file (with each slide representing one page) in the preview pane.

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How to Convert a PDF to PowerPoint Presentation

Want to converting a PDF to a PowerPoint presentation? It's difficult at the best of times, but these file converters try to do a good job of it.

PDFs are one of the most-used file formats in the world. However, they don't readily lend themselves to being used in PowerPoint presentations.

Of course, it's unlikely you'd want to turn a 100-page academic paper into a slideshow, but PDFs aren't only used for text. Plenty of graphs, charts, and images are also distributed in the PDF format .

So, if you have an informative PDF file that you'd love to turn into a presentation, keep reading. We're going to show you how to convert a PDF to a PowerPoint file, then offer a few formatting tips that'll help to make it shine.

As with most file format conversions, there are two ways you can turn a PDF file into a PowerPoint file. You can either use a web app or a desktop program.

Web App: Smallpdf

With a bit of digging, you will be able to find quite a few tools that can turn a PDF document into a PPT file. However, we like Smallpdf. In our testing, it was the most reliable and returned the most impressive results.

The app has some other significant benefits that users will appreciate. Firstly, it's entirely free to use. Secondly, Smallpdf does not retain any of your files on its servers (it retains your file for one hour in case you want to download your conversion multiple times). Finally, it's entirely web-based; you don't need to install anything on your machine.

To begin your conversion, head to the Smallpdf website. Using the navigation bar at the top of the window, go to All Tools > Convert from PDF > PDF to PPT .

You should now see a yellow box on your screen. There are three ways to add the file you want to convert into the web app. You can upload a file from your computer (by dragging-and-dropping or clicking Choose File ), add a file from Google Drive (by clicking on From Google Drive ), or add a file from Dropbox (by selecting From Dropbox ).

Note: If you want to add a file from Google Drive or Dropbox, you will need to give Smallpdf permission to access your account. If you're uncomfortable doing so, download the PDF in question onto your computer, then re-upload it to the web app.

Once you have selected your file, the upload process will begin. Depending on the size of your PDF, it could take a few minutes.

As soon as the upload is complete, the conversion process will start. Again, the amount of time it takes will vary depending on the size of your original PDF.

Eventually, you will see the results screen. You can either download your new PowerPoint file directly onto your computer, or you can save it to Google Drive or Dropbox.

If you want to convert a second document, just click Start Over .

Desktop App: Wondershare PDFelement

Before you keep reading, a word of warning. There are no worthwhile free apps for converting a PDF to a PowerPoint file on your desktop.

The developers' logic is simple: Very few people need to make the number of conversions that would warrant needing a dedicated desktop app, and those that do are probably using the tool in a professional environment.

So, which app is best?

Well, Smallpdf also offers a desktop app for converting PDF into PowerPoint presentations, but it's a new app and doesn't yet offer the same number of features as some of its more established competitors.

The two most well-known desktop PDF converter tools are ILovePDF (offers a 15-day trial) and Adobe Pro DC (offers a seven-day trial). Thereafter, for both PDF tools you will need to pay for a license.

If you're looking for a clear "winner," it's hard to argue against Acrobat Pro DC. However, it will set you back $14.99 per month. If you only make occasional conversions, the cost of the subscription is hard to justify.

Feature-wise, you can use the Adobe Pro DC app (and thus make conversions) from any device, select which parts of the PDF file you want to convert, and set up pre-defined PPT formats.

If you're looking for a cheaper alternative, try Wondershare PDFelement.  It still costs $ 59.95 , but it's a one-time fee for a lifetime license. Again, a trial period is available, so you can try before you buy.

To convert a PDF file into the PPT format, fire up the app and open the original file. Next, click on the Home tab and select To Others on the right-hand side of the ribbon. A save dialogue will pop up. Select PPT in the Save as Type dropdown menu and hit Save . The conversion might take a few minutes, depending on the size of your file.

Other apps to consider include:

• Nitro ($159.99 one-time fee)
• ILovePDF Solid Converter ($99.95 one-time fee)
• Foxit PhantomPDF ($7.99 per month or $129 one-time fee)
• SodaPDF ($48 per year)

Editing Your PDF

Given the nature of file conversion, the simpler you can make the original, the better the converted file will look.

Of course, if the PDF's original author has locked the file for editing, you might not be able to do much about it. However, if you can edit the original file , strip out any content that you don't need in your presentation. You should especially try to remove (or tweak) any overlapping elements as much as possible.

You will find that removing overlapping elements will make it easier to edit the converted PPT file. The conversion software will try to identify all the elements on your PDF's page and make them individually editable. Overlapping content increases the likelihood of the software incorrectly recognizing each content item.

No PDF-to-PowerPoint Solution Is Perfect

Whenever you're converting PDF files into the PowerPoint format, you need to remember that the final product is unlikely to be perfect.

PDF conversion is difficult at the best of times, especially when converting between formats as different as PDF and PPT.

All conversion software is only making a guesstimate of how the file should look. You always need to be prepared to do a reasonable amount of post-conversion editing if you're planning to use your presentation in a professional environment and want to avoid slideshow mistakes .

If you're starting to think that converting a file from PDF to PowerPoint sounds like to much hassle, you could consider converting it into a Word file instead .

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• How to Convert PDF to PPT Using Abode's Free Conversion Tool

Creating a PowerPoint File From Within a PDF File

What to know.

• Go to Adobe's online PDF to PowerPoint conversion tool. Click  Select a file > click Open when you find it and follow the on-screen prompts.
• Acrobat Pro: In the PDF document, click  Export PDF . Select Microsoft PowerPoint from the Convert to dropdown menu. Click  Convert.
• You need a paid subscription to Adobe Acrobat Pro (there's a free trial) to complete the process.

This article explains how to convert PDF documents to PowerPoint slides using the Adobe PDF to PowerPoint conversion tool in Adobe Acrobat both online and within a PDF document.

How to Convert PDF to PPT Using Abode's Free Conversion Tool

There are many reasons to convert a PDF file to a PowerPoint presentation. It could be as simple as creating a presentation from an existing document, or you may want to edit and add to the content in the PDF document to make a presentation. Whatever the reason, the easiest way to convert PDF to PPT is to use Adobe's online conversion tool.

The online conversion tool from Adobe is not free to use. You may be able to access it using a free trial, but you'll have to sign up for the service or lose access to your documents once the trial is over.

Go to the Adobe Convert PDF to PowerPoint tool online .

Click Select a file .

Navigate to and select the file you want to convert from PDF to PowerPoint, and then click Open .

The upload area will change to display a message that the file is first uploading and then converting. There's nothing for you to do but wait for the tool to complete.

When the conversion is complete, a preview of the PowerPoint file is displayed, and you'll get a prompt to sign in with Adobe, Google, or Apple. Enter the appropriate information to sign in.

Once you're signed in, locate the file in the list of Recent documents and click the three-dot menu at the right end of the file information line.

You may also see a listing for the file in the upper right corner of the page. If that's the case, you can simply click Download from there to download the file to your hard drive.

In the menu that appears, click the Download button to download the file to your computer.

One thing to keep in mind when you're converting files from PDF to PPT is that they may not always convert perfectly, especially for graphics-heavy files, like the one used in this example. The tool did not correctly convert some of the words. The conversion process works better with text and light graphics rather than heavy, complex ones.

You can also create a PowerPoint file from within the PDF file. Find and open the file you want to convert, and then follow these instructions.

In the PDF document, click Export PDF .

The file you have open should already appear in the Select PDF File text field in the menu that appears.

Select the Convert to : Dropdown menu and choose Microsoft PowerPoint .

Click Convert.

If you don't already have a subscription to Adobe Acrobat Pro, you'll get a prompt to sign up for one. There is a short free trial that you can use. If you already have a subscription to Acrobat Pro, or once you've signed up for the free trial, the file will begin converting.

Once the conversion is complete, you can click Save As and save the file to your hard drive or click View Converted Files to view the file online.

If you opt to try the Adobe Acrobat Pro free trial to convert your PDF to a PowerPoint document, don't forget to cancel the free trial before it ends so you don't get charged for it. The free trial is seven days, and as long as you cancel before the end of it, you won't have to pay.

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How to convert a PDF into a PowerPoint slideshow using Adobe Acrobat

• Adobe Acrobat lets you convert a PDF into a PowerPoint presentation with just a few clicks.
• You can also use it to convert a PDF file into other types of files.
• Visit Business Insider's Tech Reference library for more stories .

PDF files are typically unable to be edited, which makes them great for retaining formatting, but not so great when it comes to editing or file conversion. 

But with Adobe Acrobat, you can view and edit PDF files as well as convert them to other file formats, including Microsoft PowerPoint . 

Here's how to convert a PDF file into a PowerPoint slide presentation.

Check out the products mentioned in this article:

Microsoft office (from $149.99 at best buy), adobe creative suite (from $599.88 at b & h), adobe acrobat (from $179.99 at best buy), how to convert a pdf into a powerpoint presentation using adobe acrobat.

Keep in mind that you will need to have the paid version of Adobe Acrobat in order to convert a PDF into a PowerPoint. If you only have Adobe Reader, converting a PDF to a PowerPoint won't be possible unless you upgrade to the full version of Acrobat.

1. Open the PDF that you want to convert. Make sure you are using Adobe Acrobat to open the PDF.

2. On the right side of the screen, click on "Export PDF." 

3. From the menu, click on "Microsoft PowerPoint," then click "Export." 

4. In the pop-up window, select a location to save the new PowerPoint and type in a name for the file. Click "Save" when you are finished. 

5. The conversion process may take a few minutes, depending on how large your PDF is. Once it has finished converting, you will be able to open the new PowerPoint presentation. 

Related coverage from  Tech Reference :

How to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps , how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to download and access microsoft powerpoint on your mac computer.

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What is a PDF (Portable Document Format) file?

The Portable Document Format (PDF) is a universal file format that comprises characteristics of both text documents and graphic images which makes it one of the most commonly used file types today. The reason PDF is so widely popular is that it can preserve original document formatting. PDF files always look identical on any device or operating system.

How to open a PDF file?

Most people head right to Adobe Acrobat Reader when they need to open a PDF. Adobe created the PDF standard and its program is certainly the most popular free PDF reader out there. It's completely fine to use, but I find it to be a somewhat bloated program with lots of features that you may never need or want to use.

Most web browsers, like both Chrome and Firefox, can open PDFs themselves. You may or may not need an add-on or extension to do it, but it's pretty handy to have one open automatically when you click a PDF link online. I highly recommend SumatraPDF or MuPDF if you're after something a bit more. Both are free.

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Initial Release: 15 June 1993

Useful links:

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https://acrobat.adobe.com/us/en/why-adobe/about-adobe-pdf.html

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PDF is short for Portable Document Format. PDF documents can contain formatted text, different fonts, hyperlinks, images, and even media such as sounds and videos.

A JPG (or extended JPEG, Joint Photographic Experts Group file) is an image file format.

OCR is short for Optical Character Recognition. This process is used to recognize the visual representation of text, for example in an image.

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PDF to PPT converter features

Can i convert a pdf to ppt.

Yes, but you need to determine what type of PDF and presentation you want.

If you want to read and interpret the content of a PDF to create slides from scratch, try Plus AI's PDF to PPT tool.

If you just want existing slides in a PDF file to show up as slides in a PowerPoint file, you can try a tool like Adobe's PDF converter.

How do I convert a PDF to Google Slides?

Install Plus AI from the Google Workspace Marketplace, select document to presentation , and upload your PDF. Note: This works best when you are converting a text PDF into a presentation.

Can I import a PDF to Google Slides?

No, you cannot import a PDF document into Google Slides.

You can upload a PDF document to Google Drive and open it via Google Docs, but it will break your formatting and slide layouts.

How can I show my PDF as a presentation?

Open your PDF, click View -> Full Screen or Slideshow. Press Esc to exit slideshow mode.

Alternatively, you can convert your PDF to a presentation file and use the native presentation software.

How do I import a PDF to PowerPoint?

In PowerPoint, click Insert -> Object -> File, and select your PDF file.

However, this will only make your PDF an "attachment" in PowerPoint. If you want the slides themselves to appear as regular slides, you need to convert your PDF to a PowerPoint file first.

Can I convert a PDF to PowerPoint without formatting issues? 

Unfortunately, there are nearly always some formatting issues when converting documents between different file types.

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Save PowerPoint presentations as PDF files

When you save presentation as a PDF file it freezes the formatting and layout. People can view the slides even if they don’t have PowerPoint, but they can’t make changes to it.

Select File > Export .

Click Create PDF/XPS Document , then click Create PDF/XPS .

In the Publish as PDF or XPS dialog box, choose a location to save the file to. If you want it to have a different name, enter it in the File name box.

Optionally, if you want to change what the final PDF file is like, do any of the following:

At Optimize for , select Standard for higher quality (for example, if you want to print it). Select Minimum size to make the file smaller (for example, if you want to send it as an e-mail attachment).

Click Options to set how the presentation will appear as a PDF. Here are some of the available options:

To save the current slide only as a PDF, under Range , select Current slide .

To save specific slides as PDF, in Slides(s) , enter the slide number range in From and To boxes.

If you don't want to save slides, but instead only save comments, handouts, or Outline view, under Publish what , select an appropriate option. You can also specify the number of slides to appear in Slides per page dropdown box, and modify the order ( Horizontal or Vertical ).

You can choose to include frame slides, hidden slides, comments, ink, non-printing information such as Document properties or Document structure tags, in your PDF by selecting the appropriate options.

Click Publish .

There are two ways to make your PowerPoint for macOS presentation a PDF.

You can save your presentation as a PDF in File > Save As .

You can export your presentation as a PDF file by going to File > Export .

Both methods do the same thing, so you can choose whichever you're more familiar with when you want to create a PDF version of your presentation.

Method 1: Save your presentation as a PDF

Select File > Save As .

Choose the location where you'd like to save your PDF, and then in the File Format menu, choose PDF.

Method 2: Export your presentation as a PDF

In the File Format menu, choose PDF.

Note:  If you’d like to have more options to customize PDF conversions of presentations in PowerPoint for macOS, let us know by providing us feedback. See  How do I give feedback on Microsoft Office? for more information.

Set the print quality of the PDF

Features such as saving notes, saving slides as handouts, including hidden slides in the PDF, or setting the PDF to a smaller file size aren't available. However, you can set the print quality of a PDF to a higher or lower standard.

Tip:  PowerPoint for macOS doesn't preserve hyperlinks in PDFs but if you save your presentation to OneDrive you can open it in PowerPoint for the web and download as PDF from there. PDF files generated from PowerPoint for the web preserve hyperlinks, are accessible, and also tend to have a smaller file size.

You can set the print quality of the PDF to High , Medium , or Low —depending on your need. By default, the print quality is set to High—which is the optimal choice for printing a PDF. Follow these instructions to set the print quality of the PDF:

Click the PowerPoint menu > Preferences .

In the PowerPoint Preferences dialog box, click General .

Under Print Quality (Paper/PDF) , set the Desired Quality to an option of your choice.

Click the File tab, click Download As , and then click Download as PDF . (The file is converted to PDF, and then a dialog box tells you that it is ready to download.

Click Download . A message bar appears to show you that the downloaded PDF file is ready to save to your computer. (The exact message varies depending on the web browser you're using.) 

Click Save As , and then a dialog box appears that allows you to specify where to save the file on your computer.

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How to Save PowerPoint as PDF Files?

Table of Contents

Giving a good presentation can really help you stand out in business meetings. After all, who doesn’t want to make a great first impression on clients or bosses? Using PowerPoint presentations is a common way to communicate in business, whether you’re meeting face-to-face or online.

But sometimes, when we send presentations online, people might not have the right software to open them. That’s why it’s a good idea to turn your PPT into a PDF. This way, everyone can see your presentation, even if they don’t have PowerPoint on their device.

What are the Benefits of Saving PowerPoint Presentation as a PDF? 

There are several benefits to converting your PowerPoint file to PDF:

• Content and Formatting Security : Saving as a PDF locks your content and formatting in place, preventing unauthorized changes while still allowing others to view the presentation.
• Universal Compatibility : PDF format ensures that anyone can view your presentation, even if they don’t have Microsoft PowerPoint installed on their device.
• Cross-Platform Functionality : Whether you’re using a Mac or Windows computer, saving as a PDF ensures compatibility across different operating systems.
• Easy Sharing : PDFs typically have smaller file sizes, making them convenient for emailing and sharing presentations with others.
• Accessibility and Convenience : PDFs can be opened on any computer or mobile device, ensuring accessibility for recipients without PowerPoint software.

How to Save PowerPoint as PDF files?

There are 3 methods to Save PowerPoint as PDF files

• Using the Save As Feature (For presentations without speaker notes)
• Using the Export Feature (With more control over output)
• Using Print to PDF (For Presentations with speaker notes)

Method 1: Using the Save As Feature (For presentations without speaker notes)

• Open your PowerPoint presentation.
• Click the  File  tab in the top left corner.
• Select  Save As .
• In the  Save As  dialogue box, navigate to the location where you want to save your PDF.
• Click the dropdown menu next to  Save as type .
• Choose  PDF  from the list of file formats.
• (Optional) You can rename your file by typing a new name in the  File name  box.
• Click  Save .

Method 2: Using the Export Feature (With more control over output)

1. Open your PowerPoint presentation.

2. Click the  File  tab.

3. Select  Export .

4. In the  Export  menu, click either:

• Create PDF/XPS Document  (This offers more options for customization)
• Change File Type  >  PDF  (This is a quicker option with fewer customization choices)

5. For “Create PDF/XPS Document” :

A  Publish as PDF or XPS  dialogue box will appear. Choose a location to save your file and a filename (similar to steps 4-7 in Method 1).

You can customize the output using the following options:

• Optimize for : Choose between “Standard” (better quality) or “Minimum size” (smaller file size).
• Publish what : Select which slides you want to include (all, current slide, or a custom range).
• Publish handouts : Choose how many slides you want per page.
• Click  Publish  when finished customizing.

6. For “Change File Type” > “PDF” :

• A simplified dialogue box will appear. Choose a location and filename (similar to steps 4-7 in Method 1).
• This method offers limited customization options.
• Click  Save  to proceed.

Method 3: Using Print to PDF (For Presentations with speaker notes)

• Click the  File  tab.
• Select  Print .
• In the  Printer  settings, select  Microsoft Print to PDF . Note:  If you don’t see “Microsoft Print to PDF” as an option, you may need to install it. You can usually find it through your Windows settings or by searching online for the latest version.
• In the  Print Layout  section, select “Notes pages”
• Click  Print .
• In the  Save As  dialogue box, choose a location and filename for your PDF.

How To Save PowerPoint As PDF on MacOS? 

There are two main methods to save your PowerPoint presentation as a PDF on macOS using Microsoft PowerPoint:

Method 1: Save As

• Click on the “File” menu in the top menu bar.
• Select “Save As…” from the dropdown menu.
• In the “Save As” window, choose a location to save your PDF.
• Important Step:  In the “File format” dropdown menu, select “PDF” (*.pdf).
• Optionally, you can give your PDF a different name in the “File name” box.
• Click “Save” and your presentation will be converted to a PDF file.

Method 2: Export

• Select “Export…” from the dropdown menu.
• In the “Export” window, click on the “File Format” menu.
• Choose “PDF” from the list of file formats.
• Optionally, you can click on “Options” to configure some settings for your PDF, such as optimizing it for standard quality or printing.
• Click “Save” and your presentation will be exported as a PDF file.

Closing Thoughts

We hope this guide has equipped you with the knowledge to effortlessly convert your PowerPoint presentations into PDFs. By following these simple steps, you can ensure your presentations are accessible and flawlessly formatted for anyone to view, regardless of their device or software. Now go forth and share your presentations with confidence!

Frequently Asked Questions

Are there any limitations to using pdfs.

While PDFs offer many benefits, they may not be suitable for collaborative editing like PowerPoint files.

Can I add hyperlinks to a PDF?

Yes, you can add hyperlinks to a PDF using PDF editing software.

Will converting to PDF affect the quality of my images and graphics?

No, converting to PDF should not affect the quality of your images or graphics.

Can I edit a PDF after saving my PowerPoint as PDF?

Yes, you can edit a PDF using specialized software like Adobe Acrobat or online PDF editors.

Can I control how the notes appear in the PDF?

Yes, using the “Export as PDF” method allows more control. With “Handouts,” you can choose how many slides appear per page with notes next to them. With “Notes,” each slide and its corresponding notes will be on separate pages.

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