professional presentation in the workplace

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How to Make a “Good” Presentation “Great”

• Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

• Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
• Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
• Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
• Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

• Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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Powerful and Effective Presentation Skills: More in Demand Now Than Ever

When we talk with our L&D colleagues from around the globe, we often hear that presentation skills training is one of the top opportunities they’re looking to provide their learners. And this holds true whether their learners are individual contributors, people managers, or senior leaders. This is not surprising.

Effective communications skills are a powerful career activator, and most of us are called upon to communicate in some type of formal presentation mode at some point along the way.

For instance, you might be asked to brief management on market research results, walk your team through a new process, lay out the new budget, or explain a new product to a client or prospect. Or you may want to build support for a new idea, bring a new employee into the fold, or even just present your achievements to your manager during your performance review.

And now, with so many employees working from home or in hybrid mode, and business travel in decline, there’s a growing need to find new ways to make effective presentations when the audience may be fully virtual or a combination of in person and remote attendees.

Whether you’re making a standup presentation to a large live audience, or a sit-down one-on-one, whether you’re delivering your presentation face to face or virtually, solid presentation skills matter.

Even the most seasoned and accomplished presenters may need to fine-tune or update their skills. Expectations have changed over the last decade or so. Yesterday’s PowerPoint which primarily relied on bulleted points, broken up by the occasional clip-art image, won’t cut it with today’s audience.

The digital revolution has revolutionized the way people want to receive information. People expect presentations that are more visually interesting. They expect to see data, metrics that support assertions. And now, with so many previously in-person meetings occurring virtually, there’s an entirely new level of technical preparedness required.

The leadership development tools and the individual learning opportunities you’re providing should include presentation skills training that covers both the evergreen fundamentals and the up-to-date capabilities that can make or break a presentation.

So, just what should be included in solid presentation skills training? Here’s what I think.

The fundamentals will always apply When it comes to making a powerful and effective presentation, the fundamentals will always apply. You need to understand your objective. Is it strictly to convey information, so that your audience’s knowledge is increased? Is it to persuade your audience to take some action? Is it to convince people to support your idea? Once you understand what your objective is, you need to define your central message. There may be a lot of things you want to share with your audience during your presentation, but find – and stick with – the core, the most important point you want them to walk away with. And make sure that your message is clear and compelling.

You also need to tailor your presentation to your audience. Who are they and what might they be expecting? Say you’re giving a product pitch to a client. A technical team may be interested in a lot of nitty-gritty product detail. The business side will no doubt be more interested in what returns they can expect on their investment.

Another consideration is the setting: is this a formal presentation to a large audience with questions reserved for the end, or a presentation in a smaller setting where there’s the possibility for conversation throughout? Is your presentation virtual or in-person? To be delivered individually or as a group? What time of the day will you be speaking? Will there be others speaking before you and might that impact how your message will be received?

Once these fundamentals are established, you’re in building mode. What are the specific points you want to share that will help you best meet your objective and get across your core message? Now figure out how to convey those points in the clearest, most straightforward, and succinct way. This doesn’t mean that your presentation has to be a series of clipped bullet points. No one wants to sit through a presentation in which the presenter reads through what’s on the slide. You can get your points across using stories, fact, diagrams, videos, props, and other types of media.

Visual design matters While you don’t want to clutter up your presentation with too many visual elements that don’t serve your objective and can be distracting, using a variety of visual formats to convey your core message will make your presentation more memorable than slides filled with text. A couple of tips: avoid images that are cliched and overdone. Be careful not to mix up too many different types of images. If you’re using photos, stick with photos. If you’re using drawn images, keep the style consistent. When data are presented, stay consistent with colors and fonts from one type of chart to the next. Keep things clear and simple, using data to support key points without overwhelming your audience with too much information. And don’t assume that your audience is composed of statisticians (unless, of course, it is).

When presenting qualitative data, brief videos provide a way to engage your audience and create emotional connection and impact. Word clouds are another way to get qualitative data across.

Practice makes perfect You’ve pulled together a perfect presentation. But it likely won’t be perfect unless it’s well delivered. So don’t forget to practice your presentation ahead of time. Pro tip: record yourself as you practice out loud. This will force you to think through what you’re going to say for each element of your presentation. And watching your recording will help you identify your mistakes—such as fidgeting, using too many fillers (such as “umm,” or “like”), or speaking too fast.

A key element of your preparation should involve anticipating any technical difficulties. If you’ve embedded videos, make sure they work. If you’re presenting virtually, make sure that the lighting is good, and that your speaker and camera are working. Whether presenting in person or virtually, get there early enough to work out any technical glitches before your presentation is scheduled to begin. Few things are a bigger audience turn-off than sitting there watching the presenter struggle with the delivery mechanisms!

Finally, be kind to yourself. Despite thorough preparation and practice, sometimes, things go wrong, and you need to recover in the moment, adapt, and carry on. It’s unlikely that you’ll have caused any lasting damage and the important thing is to learn from your experience, so your next presentation is stronger.

How are you providing presentation skills training for your learners?

Manika Gandhi is Senior Learning Design Manager at Harvard Business Publishing Corporate Learning. Email her at [email protected] .

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Important Presentation Skills for Workplace Success

• What Are Presentation Skills?

Steps To Create a Presentation

Skills that help make an effective presentation, how to make your skills stand out.

xavierarnau / Getty Images

Whether you’re a high-level executive or an administrative assistant, developing your presentation skills is one key way to climb in an office-based job. Leaders make decisions based on information shared in presentation format, and hardly any business changes its mind without first seeing a persuasive presentation.

It is important for any office employee to know what steps go into creating an effective presentation and what presentation skills are most important to employers. Highlighting these skills will also help you stand out during your job search.

Key Takeaways

• Presentation skills are what you need to know to be able to give an engaging, effective presentation.
• The steps to creating a successful presentation are preparation, delivery, and follow-up.
• Employers want to know you have the necessary skills to research, analyze, and create a presentation, plus the communication skills needed to deliver it and field questions afterward.
• You can highlight your skills to employers through your resume, cover letter, and interview.

What Are Presentation Skills? 

Presentation skills refer to all the qualities you need to create and deliver a clear and effective presentation. While what you say during a presentation matters, employers also value the ability to create supporting materials, such as slides.

Your prospective employer may want you to deliver briefings and reports to colleagues, conduct training sessions, present information to clients, or perform any number of other tasks that involve speaking before an audience.

Giving engaging and easy-to-understand talks is a major component of the strong  oral communication skills  that are a  job requirement  for many positions. Not all presentations take place in a formal meeting. Many presentation skills are relevant to one-on-one consults or sales calls.

Any presentation has three phases: preparation, delivery, and follow-up. All presentation skills fit into one of these three phases.

Preparation 

Preparation involves research and building the presentation. Consider the audience you'll be presenting to and what most interests them. This may mean crafting the entire text (or at least writing notes) and creating any slides and other supporting audio/visual materials.

You will also have to make sure that the appropriate venue is available, properly set up beforehand, and ensure the projector (if you'll need one) works and connects with your laptop.

You'll also want to practice your presentation as many times as you need to to feel comfortable delivering it with ease and confidence within the time allotted for the presentation.

Skills related to preparation include conducting research related to your presentation topic, devising charts and graphs depicting your research findings, and learning about your audience to better tailor your presentation to their needs. You'll also need to create digital slides, using statistics, examples, and stories to illustrate your points and effectively to persuade the audience.

Preparing handouts or digital references is an added courtesy that will help the audience pay attention because they won't be preoccupied with note-taking.

Your delivery is the part of the presentation that the audience sees. A good delivery depends on careful preparation and confident presentation and requires its own distinctive  skill set . 

Skills related to delivery include giving an attention-grabbing opening for a talk, providing a summary of what will be covered to introduce the presentation and provide context, and using  body language  and eye contact to convey energy and confidence.

Make sure you pause to emphasize key points, modulate your vocal tone for emphasis, and articulate your speech clearly and smoothly.

Don't be afraid of injecting humor or speaking with enthusiasm and animation—these techniques can help you in projecting confidence to your audience.

Summarize key points at the conclusion of the presentation, and be sure to have a plan for how you'll field any audience questions.

Presentation follow-up includes properly breaking down and storing any equipment, contacting any audience members with whom you agreed to communicate further, and soliciting, collecting, and analyzing feedback.

In some presentations, you may collect information from audience members—such as names and contact information or completed surveys—that you also must organize and store.

Skills related to follow-up include creating an evaluation form to solicit feedback from attendees, interpreting feedback from evaluations, and modifying the content and/or delivery for future presentations. Other follow-up skills include organizing a database of attendees for future presentations, interviewing key attendees to gain additional feedback, and emailing presentation slides to attendees.

To create and deliver the most effective presentation takes a variety of skills, which you can always work to improve.

You must be able to look honestly at your performance, assess the feedback you get, and figure out what you need to do to get better. That takes  analytical thinking .

More importantly, you need to have a firm grasp of the information you are about to communicate to others. You need to analyze your audience and be prepared to think quickly if asked questions that force you to demonstrate that you are fully aware of the material and its implications.

The kind of analytical skills you need to be an effective presenter include problem sensitivity, problem-solving , reporting and surveying, optimization, and predictive modeling. It also helps to be adept at strategic planning, integration, process management, and diagnostics. With these skills, you'll be better able to objectively analyze, evaluate, and act on your findings.

Organization

You do not want to be the person who spends half of their presentation time trying to find a cable to connect their laptop to the projector. Many things can and do go wrong just before a presentation unless you are  organized .

Presentation preparation also means keeping track of notes, information, and start/stop times. You will want to proofread and fine-tune all the materials you plan to use for the presentation to catch any mistakes. Make sure you time yourself when you rehearse so you know how long it will take to deliver the presentation.

A presentation that's finished in half the time allotted is as problematic as one that's too long-winded.

Some key organizational skills to work on include event planning, auditing, benchmarking, prioritization, and recordkeeping. Make sure your scheduling is on point and pay close attention to detail. Quick thinking is an important skill to have for when things inevitably go wrong.

Nonverbal Communication

When speaking to an audience, the way you present yourself can be just as important as how you present your information. You want to appear confident and engaging. You can do this through good posture, the use of hand gestures, and making eye contact with the audience.

Practice your  nonverbal communication  by filming yourself doing a practice presentation and observing your body language carefully. Your physical bearing and poise should convey a degree of comfort and confidence in front of an audience, while active listening , respect, and emotional intelligence will help you in facilitating group discussions.

Presentation Software

Microsoft PowerPoint is the dominant software used to create visual aids for presentations. Learn to use it well, including the special features outside of basic templates that can really bring a presentation to life. Even if someone else is preparing your slideshow for you, it will help to know how to use the software in case of last-minute changes.

Other software that is good to learn includes Microsoft Office, Apple Keynote, Google Slides, and Adobe Presenter.

Public Speaking

You need to appear comfortable and engaging when speaking before a live audience, even if you're not. This can take years of practice, and sometimes  public speaking  just isn't for certain people. An uncomfortable presenter is a challenge for everyone. Fortunately, public speaking skills can improve with practice . Some skills to work on include articulation, engagement, and memorization. You should be able to assess the needs of the audience and handle difficult questions. Controlling your performance anxiety will help you communicate more effectively.

Research is the first step in preparing most presentations and could range from a multi-year process to spending 20 minutes online, depending on context and subject matter. At the very least, you must be able to clearly frame research questions, identify appropriate information sources, and organize your results. Other useful skills include brainstorming, collaboration , comparative analysis, data interpretation, and deductive and inductive reasoning. Business intelligence is a skill that will help you evaluate what information you need to support the bottom line, while case analysis and causal relationships will help you parse and evaluate meaning.

Verbal Communication

Public speaking is one form of  verbal communication , but you will need other forms to give a good presentation. Specifically, you must know how to answer questions. You should be able to understand questions asked by your audience (even if they're strange or poorly worded) and provide respectful, honest, and accurate answers without getting off-topic. Use active listening, focus, and empathy to understand your audience. Skills such as assertiveness, affirmation, and enunciation will help you restate and clarify your key points as it relates to their questions or concerns.

You may or may not need a written script, but you do need to pre-plan what you are going to say, in what order you will say it, and at what level of detail. If you can write a cohesive essay, you can plan a presentation.

Typical writing skills apply to your presentation just as they do to other forms of writing, including grammar, spelling, vocabulary, and proofreading. The ability to build outlines, take notes, and mark up documents will also be useful.

More Presentation Skills

In addition to the skills previously mentioned, there are other important skills that can apply to your presentation. The other skills you need will depend on what your presentation is about, your audience, and your intended results. Some of these additional skills include:

• Summarizing
• Providing anecdotes to illustrate a point
• Designing handouts
• Recognizing and countering objections
• Posing probing questions to elicit more detail about specific issues
• Awareness of ethnic, political, and religious diversity
• Receiving criticism without defensiveness
• Refraining from speaking too often or interrupting others
• Anticipating the concerns of others
• Product knowledge
• SWOT analysis format
• Supporting statements with evidence
• Multilingual
• Working with reviewers
• Consistency
• Developing and maintaining standard operating procedures (SOPs)
• Developing a proposition statement
• Creating and managing expectations

Include skills on your resume. If applicable, you might mention these words in your  resume summary  or  headline .

Highlight skills in your cover letter. Mention one or two specific presentation skills and give examples of instances when you demonstrated these traits in the workplace.

Show your presentation skills in job interviews. During the interview process, you may be asked to give a sample presentation. In this case, you will want to embody these skills during the presentation. For example, you will want to demonstrate your oral communication skills by speaking clearly and concisely throughout the presentation.

PennState. " Steps in Preparing a Presentation ."

Harvard Division of Continuing Education. " 10 Tips for Improving Your Public Speaking Skills ."

Northern Illinois University. " Delivering the Presentation ."

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19 Top Presentation Tips for Work

You found our list of presentation tips for work.

Presentation tips are strategies that help workers deliver effective presentations. For example, planning ahead, understanding your audience, and using engaging narratives. The purpose of these tips is to make a positive impact during presentations. These tips are also known as “giving presentations at work” and “how to prepare for presentations.”

These presentation tips for work are related to team building PowerPoint topics , team meeting ideas , and public speaking tips .

This list includes:

• giving presentations at work
• business presentation tips
• how to prepare for presentations
• work slideshow tips
• work presentation skills
• how to make interesting slides

Let’s get to it!

List of presentation tips for work

From planning ahead to motivating your audience, here is our list of the best tips for giving great presentations.

1. Plan Ahead

Planning ahead is crucial when giving presentations at work. This process involves outlining key points, organizing materials, and practicing delivery. By taking the time to plan in advance, you can ensure a more polished and effective presentation.

Planning also allows for adjustments and improvements before the actual delivery. Practicing leads to a more confident performance. Successful presentations often result from careful planning and preparation.

2. Understand Your Audience

Knowing your audience is an important part of delivering an effective presentation. Before your speech, research the demographics, interests, and expectations of your listeners. Then, you can tailor your content accordingly. This step fosters engagement and ensures your audience receives your message positively. Understanding your audience leads to more impactful presentations.

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3. Research the Topic

Selecting a research topic is vital when preparing for work presentations. Your topic should interest you and meet your audience’s needs. Having a strong idea is essential for delivering a compelling presentation. While writing, think about the relevance, depth, and potential impact of the topic on your audience. By being thoughtful, you can add engagement and value to your presentation. By dedicating time to choosing the right research topic, you establish a strong foundation for your presentation.

4. Make Effective Slides

When wondering how to make interesting slides, be sure to be short and sweet. Effective slides are the cornerstone of making strong presentations. Slides should have concise and relevant info that matches your speech. Bullet points, charts, and images can help you share your image clearly. To avoid distracting from your points, avoid overcrowding slides with text or too many visuals. By making visually interesting and informative slides, you can capture the audience’s attention.

5. Use Presentation Tools

Tools for presentations are crucial for making engaging and polished presentations at work. These tools include software like Microsoft PowerPoint and online platforms like Prezi or Canva. These platforms provide various features, such as templates, animations, and collaboration options. By using presentation tools well, folks can give powerful presentations that connect with their audience. Plus, these tools can make it easy to create your slides.

6. Share Engaging Narratives

Narratives offer a compelling way to connect with your audience. By telling an engaging story, you can provide valuable insights in a memorable way. Stories should be relevant, easy to follow, and emotionally resonant. Adding personal anecdotes can humanize the information.

Also, using stories in your presentations can make them more digestible and engaging. An interesting narrative ties up facts and figures, making them easier to remember. Sharing your content through stories also promotes emotional connections. These bonds encourage audience engagement and open discussions. This tip makes your presentation informative and engaging.

7. Focus on Body Language

Body language is one of the most vital work presentation skills. This type of communication involves gestures, facial expressions, and posture. For instance, maintaining strong eye contact and open body positioning can build trust. Being aware of your body language can improve your presentation skills. Further, this behavior demonstrates professionalism in different work environments.

8. Control Your Voice

Controlling your voice is essential for work presentations. Speaking clearly and confidently is key to sharing your message with the audience. Monitoring your tone and volume helps emphasize important points and keeps listeners engaged. Practicing proper pronunciation and enunciation improves speech clarity. Improving voice control can greatly enhance the effectiveness of your work presentations.

9. Use Humor

Adding humor to presentations can engage the audience and enhance content retention. A well-timed joke or light-hearted story is one of the work slideshow tips that can create a relaxed atmosphere. Humor should suit the context and match the overall tone of the presentation. Ultimately, humor should support your message without overshadowing it. By using humor thoughtfully, presenters can connect with their audience and maintain their interest. Thoughtful humor can also simplify complex information in a more entertaining way. From clever comments to amusing visuals, humor can make presentations more enjoyable.

For example, here are icebreaker jokes .

10. Manage Your Time

Effective time management is key to giving great work presentations. While writing your speech, be sure to keep your time frame in mind. On average, it is a good idea to spend around two minutes on each slide. For instance, for a 20-minute presentation, you can make ten slides. Following this structure can keep you on track. You can balance information by trimming stories, prioritizing key points, and rehearsing your speech. These steps will ensure smooth transitions. Well-managed time helps with message clarity, engagement, and professionalism.

Learn time management tips .

11. Practice

Practicing your presentation is crucial to success. You can start by honing your content and then rehearse aloud often. Before the final presentation, practice in front of friends or colleagues to get feedback. Then, you can make adjustments as needed.

Practice also helps you engage your audience with better articulation and confidence. By rehearsing, you will improve your flow and create a more polished final product.

12. Accept Feedback

Accepting and using feedback is essential to creating a strong speech. This process helps you identify areas that need improvement and share your message effectively. Once you complete your slides, perform your presentation for coworkers and friends. These listeners can offer notes that can foster your growth. It is important to remember that constructive criticism is supposed to help you. Being resilient on this front can improve your presentation skills.

Read about constructive criticism .

13. Interact with Audiences

Interaction is one of the most important business presentation tips. You can engage the audience with questions or tasks to maintain interest. Body language, eye contact, and Q&A sessions can create connections. This interaction fosters a dynamic atmosphere, improves the discussion, and enables better understanding. Ensuring two-way communication makes your presentation highly effective and memorable.

14. Use Visual Aids

Images, charts, and graphs can improve a presentation by showing data or concepts visually. Using visual aids can help the audience grasp information and remember important points. When used well, visual aids can make a presentation more interesting and memorable for viewers. To prevent overwhelming the audience with excessive information, keep visual aids clear.

15. Overcome Nerves

Experiencing nervousness before a presentation is common. One way to overcome these nerves is by preparing well. For instance, make sure you have a deep understanding of your topic and rehearse your delivery. Also, practicing slow, deep breaths can help calm your nerves. Deep breathing can also improve your focus throughout the presentation. Feeling nervous is normal and can actually improve your performance by keeping you attentive.

16. Address Questions

Answering questions during a presentation is essential for sharing information. These sessions engage your audience and clear up any uncertainties they may have. When you respond to questions, it is crucial to be brief and confident in your responses. Before replying, take a moment to think about the question to ensure you give a clear answer. Questions provide an opportunity to showcase your knowledge and expertise on the subject. By addressing questions well, you show your grasp of the topic and establish credibility with your audience.

17. Stand Out

To stand out in a work presentation, you should engage your audience from the beginning. For this process, start with an interesting opening that captures the viewers’ attention. Then, use visual aids like slides or props to help folks remember important points. Finally, keep eye contact with your audience and show confident body language. By using these tactics, you can leave a lasting impact and help your message connect with your coworkers or customers.

18. Leave Strong Impressions

Closure in a presentation is the speaker’s way of concluding their talk. This step leaves a lasting impression on the audience. During these final moments, you can summarize important points and provide a call to action. Another closing option is finishing with a thought-provoking quote. A powerful closure can emphasize core concepts and encourage deeper thinking among listeners.

Here are good opening and closing statements for meetings .

19. Evaluate Your Performance

When wondering how to prepare for presentations in the future, be sure to take time after each speech to analyze it.

Here are a few questions you can ask yourself:

• Were you clear and concise?
• Did you engage the audience?
• How was your body language and eye contact?

Evaluating your performance will help you identify strengths and areas for improvement. In addition, you should seek constructive feedback from your peers to enhance your presentation skills.

Examples of presentation topics

You can give workplace presentations on several topics.

Here are a few examples:

• Financial Planning : This presentation covers the basics of budgeting, saving, investing, and managing finances. Attendees will learn to achieve short-term and long-term financial goals.
• Effective Communication : Explore strategies and techniques for clear, concise, and impactful communication in the workplace. These tips foster better collaboration and understanding among team members.
• Project Management Essentials : Share essential skills and tools for planning, executing, and monitoring projects effectively. These methods ensure successful completion within scope, budget, and timeline.
• Customer Service Excellence : Teach techniques for providing exceptional customer service, building customer loyalty, and resolving issues.
• Team Building and Collaboration : Explore methods for fostering a positive team environment. Talks can promote trust, cooperation, and synergy among team members to achieve collective goals.
• Presentation Skills : Develop confidence and proficiency in delivering engaging and persuasive presentations. Learn to use effective visuals and engaging storytelling techniques.
• Time Management Hacks : Discuss practical strategies and tools for prioritizing tasks, minimizing distractions, and maximizing productivity.
• Leadership Development : Explore key principles of leadership, including communication, decision-making, motivation, and delegation.
• Conflict Resolution Strategies : Cover common sources of conflict in the workplace, and learn techniques for resolving conflicts.
• Stress Management Techniques : Talk about coping mechanisms and relaxation strategies to effectively manage workplace stress. This presentation promotes mental health and well-being.

No matter which topic you cover, these presentation tips will help you succeed.

Final Thoughts

Mastering the art of presenting at work can improve your professional impact. By adding these tips to your routine, you can become more confident in delivering presentations. Effective presentations should engage and inspire your audience. The more you present, the better you will become at it. By refining your skills and striving for continuous improvement, you can become a presentation pro.

Next, check out our posts on conference breakout session ideas and lunch and learn topics .

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FAQ: Presentation tips for work

Here are frequently asked questions about presentation tips for work.

What are some good tips for presentations at work?

Several tips can help you create strong workplace presentations. Examples include time management, presentation tools, and planning ahead.

How can you make presentations more engaging?

To make presentations more engaging, consider using storytelling to share your points. Visual aids like graphs or images can also illustrate points clearly. Q&A sessions can help clarify your points and add an element of interaction.

What tools can you use for better work presentations?

Several tools can help you make your presentations. For instance, Prezi offers a zoomable canvas, Google Slides is great for easy collaboration, and Canva has a wide range of templates.

What are some strategies to overcome presentation nerves?

Nerves are common before giving a presentation. To help beat the stress, practice your speech several times, focus on the message, and take plenty of deep breaths.

How can you use humor in work presentations?

Relevant jokes or stories are a great way to add humor to a presentation. Funny visuals and slides are another option. However, it is important to ensure the humor is appropriate and does not detract from the message.

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How to give a strong and professional presentation in the workplace

A great workplace presentation can help you to stand out as an employee to watch and in an external setting represents the company well and impacts its reputation. Although many people dread giving presentations – or public speaking of any kind – with the right focus and preparation a presentation can be both enjoyable and successful. To be successful, it needs to impact the audience in some way so they know something different, think something different and/or act differently. Below are just some of the key elements people need to focus on.

Focus on your audience

What often makes us nervous is when we think only about our own experience of the presentation – it may be easier to relax if you focus on your audience instead.

What do you want the audience to get from the presentation? Focus on their needs when you’re preparing.

Be honest with your audience and let your passion shine through. If you’re enthusiastic and open, they will respond positively.

When you’re presenting, focus on the audience response and react to that, as opposed to how you feel.

What’s the main message?

You should be able to sum up the core message of your presentation in 30 seconds. Build on that to illustrate and evaluate but avoid adding anything that doesn’t contribute to the core message. Keep it concise and stay on topic if you want your presentation to be truly effective.

Find the story in your presentation

Storytelling is a powerful method of communication and one that will draw people in and help them to engage with what you’re saying. There is a story in almost anything; you just need to find it. You can find the story by looking at the ‘characters’ i.e. the people involved and making them your focus, as well as evaluating the dynamic of your story – what changed in a specific situation to trigger a certain behaviour or result?

Organise your slides

According to Guy Kawasaki of Apple, your presentation should be limited to 10 slides max, stick to a 20 minute time limit and present points in a font size of no less than 30 point. This is the 10-20-30 rule that apparently helps to avoid ‘Death by PowerPoint’. Remember that your slides are for the audience and you should be able to make your presentation with or without them.

The way that you speak will have an impact on how well your message comes across and you may need to practice in order to get that right. You can use tactics such as varying the speed and tone of your voice to maintain audience interest and to emphasise the parts of the presentation that you think are the most important.

Open strongly

You need to grab your audience’s attention from the start, so open with something that will make them sit up and take notice.

Body language is important

Maintaining eye contact with your audience will ensure a feeling of connection and the odd smile will help your audience feel more open to what you’re saying. More than three quarters of communication is non-verbal, so a lot of what you convey will come from how you hold yourself – open gestures, easy movement and avoiding crossed arms or hands in pockets are key.

Relax and breathe

Breathing is incredibly important to presentation delivery, so make sure you’re breathing slowly and fully and giving yourself time to pause. Stay calm and find ways to enjoy your presentation - it will be stronger as a result. 

How good are you at presenting? How many effective presenters does your business have? For more advice about building these skills, get in touch with Joanna Gaudoin.

Presenting is one of the Nine Skills your people need to give your business a competitive edge, complete your details below to download my guide to all nine.

Find out more about Joanna's book, packed full of practical guidance, with 19 support resources by clicking here .

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Redefining professionalism in the workplace

For Julius Erving, a basketball legend, professionalism in the workplace is simple.

“Being a professional is doing the things you love to do, on the days you don't feel like doing them.”  Julius Erving, basketball player 

In many ways, this quote still holds true in a fast-changing world . Pre-pandemic, our work and personal lives were more separate and divided. For the most part, we left work at work.  

But change has hit the world pretty hard, especially in the last few years. In-person meetings have switched to Zoom or virtual conference rooms. Slacks, button-down shirts, and nice dress shoes have been swapped for sweatpants and slippers.

But now, many of us are working remotely or in a hybrid workforce . The line between personal and work life is blurrier than ever. While the most visible changes might be our outfits on Zoom , the notion of professionalism in the workplace is shifting. 

After all, cats and kids are scattering across keyboards and computer screens. Some workers might be juggling getting their teenagers out the door for soccer practice while also presenting during a team meeting.

Partners, roommates, family members, and loved ones have all “entered” our office space, whether we like it or not. Employees are showing up as their whole selves at work. So when it comes to professionalism in the workplace, it’s evolving quickly. 

So, what does professionalism in the workplace look like today? What does it mean to be a professional in the workplace? 

In this article, we’ll explore: 

• What professionalism means, and how it’s changed over recent years
• How leaders can inspire greater professionalism in their teams  
• How companies can encourage employees to reach for higher levels of professionalism at work 

What is professionalism in the workplace? 

First, let’s define what we mean by professionalism.

What is professionalism in the workplace?

Professionalism in the workplace is when an employee: 

• Excels in the knowledge, skills, and behaviors required by their role;
• Delivers their work to the best of their abilities, even on tough days; 
• Goes above and beyond their job description; 
• Constantly looks for opportunities to grow and improve the organization – and themselves.

You’ll notice we don’t mention outfits or hairstyles. We don’t talk about appearance or physical ways of showing up at work. At BetterUp, we believe that every employee deserves to show up as their whole self. In order to do so, a deep sense of belonging and psychological safety must be established. And while professionalism might’ve once signaled high heels and pressed shirts, that’s no longer the case. For most companies, it boils down to these core principles. 

In fact, a viral social media campaign on LinkedIn has recently challenged what professionalism looks like in the workplace. Thousands of workers uploaded posts with #IAmProfessional to the career networking site. The content? Posts about who they are as people, not just employees. 

4 key indicators of professionalism

1. consistently exceeding expectations.

When we think of professionalism, we tend to think of the employee who goes way above the call of duty. For example, a colleague could hop on a Zoom call last minute to help solve a problem with another teammate. Or a leader could go above and beyond to make sure their employee is onboarded and up-to-speed in their role. Oftentimes, exceeding expectations comes with a healthy dose of learning as you go. 

To maintain a high level of professionalism, you need to be keen to learn and improve. True professionals don’t rest on their laurels. They seek ways to be better at their job or to make their organization a better place to work, every day. 

2. Creating an inclusive environment

True professionals don’t only stand out for their own excellence – they make it easier for those around them to excel too. 

To quote Lorie Corcuera, the head of Human Resources for DNEG : 

“Workplace professionalism is about creating a welcoming, safe, and inclusive environment for everyone. It's about creating a culture of belonging where people feel they matter and belong. This includes creating a respectful workplace experience as an effective team member, having clear communication , ensuring people feel included, engaging and participating, and taking the time to know our fellow team members.” 

We’ve studied the impact of inclusive leadership on teams . In fact, we’ve found that employees are 50% more productive, 90% more innovative, and 150% more engaged. Inclusive leadership also results in 54% lower employee turnover.

3. Communicating effectively with teammates, customers, managers, and other stakeholders 

Professionalism involves making sure that everyone involved in your work has the information they need to succeed. Great professionals are also great communicators . 

For instance, true professionals don’t shy away from having difficult conversations . They will prioritize the good of the organization over their own discomfort. 

4. Demonstrating integrity and honesty 

Professionalism is more than a question of workplace performance–it also comes down to integrity in the workplace . True professionals don’t dabble in office politics , and they uphold the values of the organization they work for. 

For Tim Reitsma, the General Manager of People Managing People , professionalism comes down to how you behave, not how you look: 

“A professional workplace isn’t one where we are all dressed up in suits and ties (if that is still even a thing!) That’s merely the facade of professionalism. If there’s a culture of gossip, backstabbing, and constant distraction, I'd say there is a lack of professionalism, no matter what everyone’s wearing.”

How professionalism has changed over the years

Today’s employees are renegotiating what professionalism should mean, and abandoning some outdated thinking about what it means to “be professional.”

For instance, professionalism in the workplace is not: 

Conforming to traditional standards of appearance 

While many definitions of professionalism still refer to “neatness” and “dress code”, our ideas about what makes a professional has moved away from what people look like to how well they work.

Today, an unconventional appearance is more likely to be seen as a mark of success than as a sign of unprofessionalism, reports the BBC : think Steve Jobs’ black turtlenecks or General Motors CEO Mary Barra’s leather jackets. 

These days, despite what all our parents told us, tattoos don’t seem to have any negative effect on our ability to find a "good job." In fact, it can lead employees in creative roles to be seen as more professional, rather than less. 

Separating your “work self” and your “home self”

According to Professor Nadia Ibrahim-Taney , whose research focuses on workplace professionalism, “COVID has challenged our belief system about what ‘professionalism’ is and how it works in the modern workforce…[The pandemic has] empowered people to think about how they show up–in general, and for other people–and to speak their own truths as employees.” 

In fact, BetterUp data shows that professionals who bring their whole selves to work are more likely to thrive and excel in the workplace.

Hiding your emotions 

In that vein, being emotionally reserved is no longer a must for professionals in the workplace. While many employees (especially female employees) used to feel under pressure to keep emotions out of the office, a 2018 survey found that nearly half of CEOs saw no issue in occasional tears at work . 

Of course, there are limits to how much emotion is permitted at work. It comes down to empathy . Sharing emotions, such as vulnerability or overwhelm, can be helpful, as they alert our colleagues that we may need additional support.  But allowing our emotions to become invasive or distracting is not professional. 

Consultant and author Simon Sinek calls this “ emotional professionalism. ”  

 “If you’re having a bad day, you can say, ‘Listen, I’m sorry, I’m a little off my game today but you can’t sit in a meeting with your arms folded and be grumpy and give one-word answers. You can have hard feelings, but you can’t go around screaming and yelling at people.”  Simon Sinek, consultant and author  

In fact, it would seem that our ability to express, but also regulate our emotions and those of the people around us is a key component of professionalism in the workplace. 

Instead of suppressing their emotions, researchers at the Yale School of Management propose that leaders should aim to “ reassess the emotional situation ” for themselves and their teams. For example, exploring a stressful event could also offer opportunities for growth and improvement. 

Perfectionism 

Being a professional means holding yourself to high standards at work. However, when that spills over into perfectionism , it can actually hinder your performance . Research published in the Harvard Business Review found that while perfectionism is on the rise, being a perfectionist at work can make you unengaged , stressed, and worse at your job.    

Instead, to be a true professional, you should aim for top performance, of course. But temper your ambitions with vulnerability and a willingness to learn. To quote research professor Brené Brown : 

“The greatest barrier to daring leadership is …armor, or how we self-protect when we’re in fear.” Brené Brown, author, research professor

The importance of encouraging professionalism at work

Well, 87% of employers say professionalism is very important . This is hardly surprising. Given that today’s definition of professionalism encompasses qualities like dedication, initiative, and high standards at work, teams with high levels of professionalism will consistently outperform those without the same professional attitude. 

In fact, if we look at contemporary definitions of workplace professionalism, we can see substantial overlaps with employee engagement.

Engaged employees are more likely to seek opportunities to improve their performance . They are more likely to deliver a consistently strong performance at work . And they are more likely to show initiative and creativity at work . 

In other words, engaged employees are more likely to demonstrate high levels of professionalism. And this professional attitude directly impacts overall organizational performance , increasing everything from profitability to customer satisfaction rates. 

Encouraging professionalism in their teams is therefore one of the key responsibilities of today’s managers. 

How leaders can encourage professionalism in the workplace

To increase the level of professionalism in your team, there are a few simple steps that can have a dramatic impact: 

Foster a culture of inclusivity 

To quote Lorie Corcuera, “ Inclusion and belonging is the new version of professionalism.” A more inclusive organizational culture creates the space for every employee to do their best work. 

For Corcuera, leaders can increase the level of workplace professionalism by creating an inclusive culture where everyone on the team feels they matter and belong. For example, she says leaders can take care to invite everyone in a meeting to contribute: 

“Recently, I attended a meeting and one of the senior leaders shared at the start of the call that it's important to hear everyone's voices. He encouraged everyone to share their ideas, questions, and thoughts. He then paused and waited for people to start sharing.”

By encouraging greater assertiveness in your team, you will also encourage them to push themselves to reach a higher standard – the very core of true professionalism. 

Set a strong example 

It should go without saying, but if you want to promote professionalism in your team, you need to start by demonstrating it yourself. Leading by example means avoiding office politics and favoritism, keeping the communication channels open, demonstrating honesty, and holding yourself to the highest possible standard at work. 

But it also means showing vulnerability, asking for help when you need it, and demonstrating humility . Never be afraid to say, “I don’t know!” 

To quote Tim Reitsma, 

“ Managers set the tone. If the manager is the one who is acting in a way that isn’t professional, the team may follow along. As a manager, you need to level up your ability to communicate, know where to draw the line, hold people accountable , and remember to give feedback.” 

Encourage a sense of accountability and responsibility 

As a leader, you need to promote both accountability and responsibility in your team. You may be ultimately accountable for the success or failure of a particular project, but you should also make sure that every team member feels a clear sense of responsibility for their part in the task. To encourage employees to go above and beyond, you’ll have to start by giving them a sense of ownership over their tasks, and clearly communicating your expectations.  

Promote cultural alignment and culture add  

If you want to see more professionalism in your team, they need to have a clear grasp of the values and behaviors that you want to see. It’s a question of reinforcing the company's mission and culture . 

You can also make sure you recognize and acknowledge employees when they demonstrate those values, by making a direct link between the behavior and the value in question: ‘It’s great to see you taking initiative like that. At this company, we really look for employees who step up when it’s needed.’

How to develop employee professionalism

When it comes to improving your employees’ professionalism, it’s not only a question of modeling the behavior you want to see. You should also encourage your employees to develop the skills and behaviors most closely associated with professionalism: 

1. Hone your communication skills 

Great professionals excel at sharing their ideas and keeping everyone on the same page. To develop this skill in your team, consider directing them towards communication skills training. For instance, public speaking coaching can help employees build their ability to simplify their messages and become more confident in the spotlight. 

2. Invest in diversity and inclusion 

Professionalism in the workplace depends on every employee feel that they matter, that their perspectives are valuable, and that their performance will be recognized. However, unconscious bias and other pervasive challenges to diversity can be hard to tackle. Diversity and inclusivity training for both employees and managers can have a significant impact on the professionalism of your workplace. 

3. Build emotional regulation skills

Workplace professionalism depends on our ability to regulate and manage our emotions , rather than letting them dictate our behavior. For employees that struggle with self-control, coaching can be highly beneficial. A coach can provide external guidance to help employees identify and overcome the challenges that could otherwise hold them back from excelling as a professional. 

Being a true professional starts with self-knowledge 

For Lorie Corcuera, the secret to encouraging greater professionalism at work begins with understanding yourself, both as a professional and as a leader. To help your team become the professionals they have the potential to be, she advises managers to do this.

“S tart by leading yourself, which means learning more about yourself so you can grow and develop as a leader, and inspire your team to do the same.” Lorie Corcuera

BetterUp can help. Our coaches can provide objective guidance and help you develop the skills you need to develop greater professionalism in the workplace and within your team. At its heart, it’s about creating an environment where employees feel safe to show up as their whole selves.

Thrive in your workplace

Connect with our Coaches to build stronger workplace relationships and cultivate a culture that drives success.

Madeline Miles

Madeline is a writer, communicator, and storyteller who is passionate about using words to help drive positive change. She holds a bachelor's in English Creative Writing and Communication Studies and lives in Denver, Colorado. In her spare time, she's usually somewhere outside (preferably in the mountains) — and enjoys poetry and fiction.

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