what are the 3 basic structure of a cover letter

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How to Structure a Cover Letter

What to include in each part of a cover letter.

what are the 3 basic structure of a cover letter

The Structure of a Cover Letter

What to Include in a Cover Letter

Sending an Email Cover Letter

Cover letter template and example.

When writing a cover letter to apply for a job, it's important to include all the requisite information clearly and efficiently.

Your cover letter is a way to grab the hiring manager's attention and it's important to be sure that it's polished, professional, and complete with the information the reader expects to see. If any elements are missing, it could even disqualify you from consideration for the job.

A cover letter is comprised of several sections: your contact information, a salutation, the body of the cover letter, an appropriate closing, and a signature.

Review the structure of a cover letter, what to include in each part, and examples.

Your Contact Information

What to include: The first section or header includes your contact information: name, address, phone or cell phone number, and your email address. It has also become common to include your LinkedIn address so that employers can immediately access your professional profile, resume, and networking contacts. In an email, you can also list your contact info below your signature.
Choose a style: Go with a simple block, centered header, or get a little fancy with the design if you're sending a hard copy.
Keep it professional: Also, keep in mind that your email address should sound simple and professional. Ideally, it would look like “[email protected].” Never use a “cutesy” email address that refers to your hobbies or political opinions or is off-color—your email address needs to reflect your professional identity, not your sense of humor.

You may want to create an email account dedicated solely to your career search. It can be easier to track all your correspondence when you have a dedicated email address for job hunting.

Employer Contact Information

You can also include the employer's contact information. This is most appropriate to include on a formal, hard copy cover letter submitted through snail mail or by hand.
If you are sending a job application by email or through an employer’s online application system, it is not as necessary to include this contact information.
As a general rule of thumb for email applications, use the formal contact address if you know it, but don’t worry too much about omitting it otherwise.

Cover Letter Salutation

Although you may not need to know whom to address when sending a cover letter via email, getting a name to address your letter to is important. Do your research to avoid having to use the generic " To Whom It May Concern " or "Dear Sir or Madam," which can make things look like you didn't make an effort to learn more about the job or the employer. The best ways to learn contact names are to call an organization’s front office or to review their website.

To get in gear, review samples of cover letter salutations . If you can't find a contact person, there are options you can use instead .

Cover Letter Body

The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. This section of your cover letter includes:

First paragraph : Why you are writing. This is "the grab," your chance to grasp your reader by the collar and get their attention. Offer some specific, focused information regarding the job you're seeking and a few core strengths that demonstrate your suitability for the position.
Second paragraph : What you have to offer the employer . This is your hook where you highlight examples of the work performed and achieved results. Draw on your key competencies from your resume, although don't copy it word for word. Bullet points in this paragraph are extremely effective in drawing your reader's eye to your successes.
Third paragraph : Your knowledge of the company. Show that you did your research and know something about the business and how you can contribute to its mission.
Fourth paragraph : Your closing. Summarize what you would bring to the position and suggest next steps by requesting a meeting or suggesting a call.

You can boldface quantifiable achievements like YOY sales figures in order to make these “pop” on the page.

Finish your letter with a formal closing like "Sincerely" or "Yours truly." A cover letter is professional correspondence, so don't use informal closings like "Cheers" in the letters you write to apply for jobs.

Your Signature

How you sign your cover letter will depend if you're sending a paper or email letter. If you're sending a paper letter, type your name after the salutation, leaving a space for your handwritten signature. If you're sending an email cover letter, type your name and contact information after your salutation.

Signature for a Hard Copy Letter Example

Mary Barnes (Your Signature)

Mary Barnes

Email Letter Signature Example

Mary Barnes Address City, State Zip Email Phone

When you're sending a cover letter via email, include your name and the job you're applying for in the subject line of the message. That way, you'll be sure your message gets opened and read.

Subject: Mary Barnes - Marketing Assistant Position

Download a cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Cover Letter Example

Lucius Applicant 123 Main Street Anytown, CA 12345 555-555-5555 lucius.applicant@email.com

August 12, 2020

William Lee Lead Mechanic Acme Auto 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I’m writing to apply for the position of diesel mechanic at the City Transit Agency, as advertised on the city’s careers web page. I’ve included my resume for your consideration.

In addition to experience as a diesel mechanic, I have an excellent knowledge of gasoline engines and electric systems, and I hold a CDL drivers license. Most recently, I worked for Trailer Transfer in Middletown as their lead diesel mechanic. While I was there, I developed a training program for new hires. However, I had to leave my job due to a move to your city.

Thank you for your time and consideration. I will follow up next week to see if I can offer any more information about my skills and experience. My cell phone is 555-555-5555 and my email is lucius.applicant@email.com.

Best regards,

Lucius Applicant (Signature hard copy letter)

Lucius Applicant

Need more examples? Here are more cover letter examples , including templates you can customize to create your own cover letters.

How to Structure a Cover Letter in 2024: 10+ Proper Examples

A cover letter is a document that accompanies a job seeker’s resume or job application. It is a personalized letter that introduces the candidate to a potential employer and highlights their qualifications and skills relevant to the job position. A cover letter serves as an introduction, a chance for the job seeker to make a good first impression and to differentiate themselves from other candidates.

Why is a Cover Letter important?

A cover letter is an essential tool for job seekers, as it can significantly increase their chances of getting hired. It allows them to demonstrate their interest in the job position and the company and showcase their suitability for the role. A well-written cover letter can help candidates stand out from the competition and communicate their value proposition to employers.

Purpose of a Cover Letter

The purpose of a cover letter is to persuade the employer to consider the job seeker’s application and invite them for an interview. It is an opportunity for the candidate to sell themselves, pitch their skills and experience, and show how they can add value to the organization. A cover letter provides additional context and information that may not be included in the resume, such as career goals, achievements, and personal attributes.

A cover letter is a powerful tool for job seekers to market themselves to potential employers and increase their chances of getting hired. The following sections of this article will provide 10+ proper examples of how to structure a cover letter for various job positions and industries.

Understanding the Structure of a Cover Letter

When it comes to crafting a cover letter, establishing a solid structure is key to ensuring your application stands out from the rest. A well-structured cover letter should consist of the following elements:

The heading should be placed at the top of the cover letter and should include your name, address, phone number, and email address. You can also include the date and the recipient’s name and address if you have that information available.

Introduction

The introduction serves as your chance to grab the reader’s attention and make a strong first impression. Start by addressing the reader by name and briefly explaining why you are writing. Be sure to include the name of the position you are applying for and where you found the listing.

The body of the cover letter is where you can expand on why you are the ideal candidate for the position. Your cover letter should consist of at least three paragraphs:

Paragraph 1: Why you are interested in the job

In this paragraph, you should explain why you are interested in the position and the company you are applying to. Mention any unique aspects of the job or company that stand out to you and why they align with your career goals.

Paragraph 2: Why you are the perfect candidate

This paragraph should highlight your skills, qualifications, and experiences that make you the perfect fit for the position. Use specific examples to demonstrate how your skills and experience align with the job description.

Paragraph 3: Relevant experience and skills

In this paragraph, expand on your experiences and skills that specifically relate to the job you are applying for. Use concrete examples and metrics to demonstrate your expertise, and how you can contribute to the company’s success.

Paragraph 4: Closing and call-to-action

The final paragraph should summarize your interest in the position and the company. Additionally, you should use this opportunity to express your enthusiasm for the role and your willingness to contribute to the company’s continued growth. End with a call-to-action, requesting an interview or thanking the reader for their time.

The closing should include a polite sign-off such as “Sincerely” or “Best regards” followed by your name.

A well-structured cover letter can make all the difference in the job application process. By following these guidelines, you can craft a compelling cover letter that effectively demonstrates your qualifications and sets you apart from other candidates.

How to Start a Cover Letter

When it comes to writing a cover letter, the opening is crucial. It’s the first impression you make on the hiring manager, and you want it to be a strong one. Here are some tips on how to start your cover letter:

Start your cover letter with a professional greeting, such as “Dear Hiring Manager” or “Dear [Company Name] Team.” Avoid using generic greetings like “To Whom It May Concern” as they can come off as impersonal.

Opening Statement

In the opening statement, introduce yourself and express your interest in the job. You can also briefly highlight why you are a good fit for the position.

Mention the Source of Job Posting

Let the hiring manager know where you found the job posting. This shows that you’ve done your research and are genuinely interested in the position.

Include Personal Referrals, If Applicable

If you have a personal connection to the company, such as a referral from a current employee, mention it in your cover letter. This can give you an edge over other applicants and make a strong impression on the hiring manager.

Highlight Achievements

In the body of your cover letter, highlight your professional achievements and how they relate to the job you’re applying for.

By following these tips, you can create a strong opening to your cover letter that will grab the hiring manager’s attention and set you apart from other applicants.

How to Write the Body of a Cover Letter

The body of your cover letter is where you really have the chance to showcase your skills and experience to the hiring manager. More importantly, it’s where you need to connect your qualifications directly to the requirements of the job you’re applying for. Here’s how to do that effectively:

Customize the body for each job application

One of the biggest mistakes jobseekers make is writing a generic cover letter that they can send out to any employer. It’s crucial to customize your cover letter for each job application you submit. This means doing some research on the company and the position you’re applying for, and tailoring your letter to fit their specific needs.

Use specific examples

In order to demonstrate your value to the employer, you need to provide specific examples of your past experiences and accomplishments. Don’t just write that you have “strong communication skills” or “a proven track record”; instead, give concrete examples of how you’ve used those skills in the past – for instance, how you managed a team, resolved a customer issue, or spearheaded a successful project.

Connect your skills with job requirements

The purpose of the cover letter is to prove that you’re the best candidate for the job. In order to do that, you need to show how your skills and experience directly relate to the requirements listed in the job posting. Don’t assume that the employer will make the connection themselves; spell it out for them.

For example, if the job posting lists “proficiency in Microsoft Excel” as a requirement, you might write something like: “As you can see from my resume, I have extensive experience with Microsoft Excel. In my previous role, I used this skill to develop complex financial models that led to a 12% increase in revenue for our department.”

Use keywords and phrases from the job description

In addition to connecting your skills to the job requirements, you should also use some of the same language and phrases that appear in the job posting. This not only shows that you’ve read and understood the posting, but also helps your application get past any screening software that the employer may be using.

For example, if the job posting mentions “collaboration” as a requirement, you might write something like: “I’m thrilled to see that collaboration is such a key component of this position, as it’s something I’m truly passionate about. In my previous role, I worked closely with cross-functional teams to develop and implement marketing campaigns that exceeded our targets by 25%.”

Use the body of your cover letter as an opportunity to prove your value to the employer by customizing it for each job application, using specific examples, connecting your skills to job requirements, and using keywords and phrases from the job description.

What to Avoid in a Cover Letter

When it comes to crafting a cover letter, there are certain things that you should avoid in order to make a good impression on potential employers. Below are some common mistakes that you should steer clear of when writing a cover letter:

Grammatical errors and spelling mistakes

Grammatical errors and spelling mistakes can undermine your credibility and make it difficult for employers to take you seriously. Make sure to proofread your letter carefully and use tools like grammar checkers to catch any mistakes before submitting your application.

Clichéd statements

Using clichéd statements such as “I’m a real go-getter” or “I work well under pressure” can make you come across as unoriginal and uninspired. Instead, try to demonstrate your skills and experience through specific examples and accomplishments.

Irrelevant information

Including irrelevant information in your cover letter can distract from your qualifications and make it hard for employers to see how you fit the position. Make sure to stay focused and only include information that is directly related to the job at hand.

Overuse of buzzwords

While buzzwords can be useful in demonstrating your knowledge of industry trends, using them too often can make you seem insincere and unoriginal. Use them sparingly and only when they add real value to your letter.

By avoiding these common mistakes, you can ensure that your cover letter is well-structured, professional, and effective in highlighting your qualifications and experience.

How to End a Cover Letter

As you come to the end of your cover letter, it’s important to leave a lasting impression. Here are a few crucial elements to include in your conclusion:

Summarize your interest in the job: Reiterate why you’re excited about this particular role and how it aligns with your career goals.

Mention your relevant skills and experience: Briefly touch on the qualifications that make you the perfect fit for this position.

Request an interview: Emphasize your eagerness to discuss your application further and express your availability for an interview.

Provide contact information: Finish off your cover letter with your full name, phone number, and email address. Make it easy for the hiring manager to get in touch with you.

By following these guidelines, you can leave a strong impression and increase the chances of getting called for an interview. Remember, the goal of your cover letter is to show why you’re the best candidate for the job, so end your cover letter with confidence and enthusiasm!

How to Format a Cover Letter

When it comes to formatting your cover letter, you want to keep things simple and professional. Here are a few key tips to keep in mind:

Use a consistent font style and size throughout the entire letter to maintain a uniform look.
Avoid using too many colors and graphics as this can detract from the content of your message.
If you need to use bullet points to highlight important information, keep them concise and to the point.

By following these formatting guidelines, you can ensure that your cover letter looks polished and professional, making a great first impression on potential employers.

Examples of Cover Letters for Different Job Roles

The structure and content of a cover letter may vary depending on the job role you are applying for. Here are three examples of cover letters tailored to different job levels:

Sample Cover Letter 1: Entry-Level Position

Dear Hiring Manager,

I am excited to apply for the entry-level position at XYZ Company. As a recent graduate with a degree in marketing, I am eager to apply my skills and knowledge in a professional setting.

In my previous internships, I have developed a strong understanding of marketing strategies and social media management. I am confident that my ability to learn quickly and work collaboratively will allow me to make a valuable contribution to your team.

Thank you for considering my application.

Sincerely, [Your Name]

Sample Cover Letter 2: Mid-Level Position

I am writing to express my interest in the mid-level position at ABC Corporation. With over five years of experience in project management and team leadership, I believe that I have the skills and expertise necessary to excel in this role.

Throughout my career, I have demonstrated a strong ability to manage complex projects and deliver results on time and within budget. Additionally, my experience in mentoring and coaching team members has allowed me to effectively collaborate with colleagues and foster a positive work environment.

Thank you for your time and consideration. I look forward to the opportunity to discuss my qualifications further.

Best regards, [Your Name]

Sample Cover Letter 3: Executive Position

Dear [Hiring Manager’s Name],

I am thrilled to apply for the executive position at XYZ Corporation. With over 15 years of experience in executive leadership roles, I possess a deep understanding of organizational strategy, financial management, and stakeholder engagement.

During my tenure at ABC Company, I played a crucial role in driving revenue growth and expanding our market share. My ability to build strong relationships with internal and external stakeholders has been instrumental in achieving these results.

I am confident that my strategic vision and leadership capabilities align with the requirements of this position. Thank you for considering my application.

Best Practices for Writing Cover Letters

To increase your chances of landing the job of your dreams, it’s essential to follow some best practices when it comes to writing your cover letter. Here are some tips to help you succeed:

Do your research before writing

Before you begin drafting your cover letter, you must do your homework. This means researching the company you are applying to, understanding their values, goals, and mission, and reviewing the job description to ensure you understand the skills and requirements the employer is looking for. Armed with this knowledge, you can tailor your cover letter to highlight your most relevant experience and accomplishments.

Use an active and professional tone

When writing your cover letter, it’s important to use an active and professional tone. Avoid using passive language or cliches, and be sure to highlight your enthusiasm for the role and the company. Keep your tone positive and upbeat, and show the employer what sets you apart from other candidates.

Edit and proofread your cover letter

Your cover letter is your chance to make a great first impression with the employer, so it’s crucial to ensure that it is free of errors and typos. Take the time to edit and proofread your document carefully, paying close attention to grammar, punctuation, and spelling. You might even consider having a friend or colleague review your cover letter for feedback.

Follow up with the employer after submitting your application

After submitting your cover letter and resume, it’s a good idea to follow up with the employer within a week or so to show your interest in the position. You might send an email or give the employer a call to inquire about the status of your application and to reiterate your enthusiasm for the role.

By following these best practices for writing cover letters, you’ll be well on your way to crafting a winning application that will help you stand out from the competition. Good luck!

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How to write a great cover letter in 2024: tips and structure

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A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

excited-woman-in-her-office-how-to-write-a-cover-letter

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

Pronouns (optional)
Location (optional)
Email address
Phone number (optional)
Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

man-using-his-laptop-while-smiling-how-to-write-a-cover-letter

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing.

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

They want someone who can write social media posts and blog content on tight deadlines
They value collaboration and input from every team member
They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

man-reading-carefully-how-to-write-a-cover-letter

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

woman-writing-on-her-notebook-how-to-write-a-cover-letter

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started.

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started.

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role.

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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The Ultimate Cover Letter Writing Guide

The complete guide to writing an effective cover letter.

Certified Professional Resume Writer

Any of these sound familiar? The simple answer is yes, having an effective cover letter is completely necessary and highly recommended and we’ll tell you why you need a cover letter as well as a resume!

When you’re applying for a job, whether it be for an entry-level position after graduating or for a high-level executive vacancy with a professional resume , a cover letter is essential to make your application stand out .

Without this extra introductory letter, a resume alone could easily be discarded by a hiring manager. CareerBuilder estimates you’re 10% more likely to miss out on an opening if you don’t include a cover letter.

Writing a good cover letter it’s not a skill many many people master, but that doesn’t mean it’s an impossible feat!

With our complete cover letter guide , you’ll learn how to write a cover letter that will attract the hiring manager and convince them to read your winning resume.

What is a cover letter?

A cover letter is an extension to your job application. It is not obligatory but including a well-written cover letter is strongly advised by all human resource experts . By definition, a cover letter is an accompanying, explanatory letter.

All jobseekers need a sales pitch of sorts, they need to hook the reader and demonstrate to the hiring manager why they are the right person for the vacancy on offer. This style of self-marketing for a job application must come in the form of a winning resume and cover letter combination that complement one another.

A simple cover letter is an introduction to the candidate behind the qualifications and experience. The aim is to show a prospective employer how you can take on the role and what you can offer the company in question.

Cover letters generally follow a basic structure and can be in either hard or digital format, that is to say, either printed and sent via regular mail or as a document scanned and attached to send digitally, or written directly in an email cover letter .

Why include a cover letter on a job application?

If you want to stand any chance at all of catching the eye of a potential employer , it is imperative to include a cover letter with your job application.

Simple – even if you create an effective, outstanding resume , using all the right keywords and qualifications etc. it’s possible there are candidates more qualified than you or with more experience so it’s necessary to add a cover letter to back up your resume and allow the hiring manager to see more of your personal side that is relevant to the vacancy.

The cover letter demonstrates your communication skills.
The cover letter serves as an introduction to the resume.
The cover letter can be used to emphasize certain skills, or mention skills that you couldn’t fit on the resume (it serves as an addendum).
The cover letter is what you customize for each position, to show why you are the right person for “That” role, as opposed to the resume which stays pretty much the same for all applications.

A cover letter is the added value that you need in a job application to ensure the call-back you’ve been waiting for.

To create a unique, tailor-made job application , each candidate should use a cover letter to highlight their strengths and elaborate on relevant achievements that demonstrate their ability to take on the new responsibilities.

Is it practically always sensible and appropriate to write a cover letter to accompany a resume for a job application that should be customized for the role you’re applying to including any explanations of information that might be missing from the resume, such as employment gaps, traveling, periods of study etc.

The only time it is acceptable to not include a cover letter in your job application is if the job listing specifically requests that you do not.

Advantages of Writing a Cover Letter

A cover letter directly adds to the likelihood that you are called in for an interview and gives you a better chance of being hired .

If you’re successful in writing an effective cover letter , it will offer you the following advantages:

Hiring managers will see your added effort
Demonstrates you put in the time to learn about the company
It will add a personal touch to your application
It shows your enthusiasm for the opening
Hiring managers will become acquainted with your best qualities

Knowing exactly what is in a cover letter will ensure that it gives you a major advantage over the other applicants.

What are the 3 Types of Cover Letters?

Adding a cover letter is almost always essential, but choosing the appropriate letter will also be key. Depending on the job post you are applying for, you will need to select the best type of letter to send along with your resume.

There are 3 types of cover letters that you can send to a hiring manager. The 3 types are:

Application cover letters
Letters of Interest
Email Cover letters

The letter you write is influenced by whether you are going to apply for a job directly , citing a referral, or asking about vacancies that are not advertised.

Whatever the case may be, ensure that the cover letter is specific to the job vacancy . It’s always important to avoid making a generic cover letter for every single job you apply for.

So, what are the 3 types of cover letters you should consider sending to a job recruiter?

Application Cover Letter

This is your classic cover letter that you send to a hiring manager when you spot a company advertising a job opening. When you want to directly apply for a position, it is mandatory to send this, unless you are specifically asked not to.

Using this letter, you can mention why you want to work for a specific company and why you are the perfect candidate for the position.

Letter of Interest

Say you notice a company that you would really like to work for. It fits your sector, and you know it offers great benefits and good pay. However, you can’t find any openings that match your skill set.

If that’s the case, you don’t need to sit around and wait for the company to have a job vacancy. You can take action with a letter of interest. This type of cover letter states your interest in being employed by a company that isn’t currently advertising any vacancies.

This type of letter goes by a couple of other names, such as:

Letter of intent
Statement of interest

Of course, since there is no vacancy there is no role you can specifically mention, which is the major difference between a letter of intent and a traditional cover letter. Your objective will be to advertise yourself well enough that an employer will just have to interview you.

Email Cover Letters

Over the years, the job application process has shifted to a nearly 100% online hiring process . Due to this, it may be necessary to send your cover letter in an email as part of your job application.

While applying, there may not be an option to upload your cover letter. Or maybe you would just like to send it in the body of your email along with your resume . You can send it in one of two ways, in the body of your email or as an attachment (in PDF).

How to write a cover letter

A cover letter, although short in length generally, can take time to elaborate as it is important to get it right. Sometimes, due to the scarce space for writing, candidates find it difficult to know what to include in a cover letter and what to leave out .

However, knowing how to do a cover letter can make all the difference to your job application and be the just the thing to capture the attention of a hiring manager.

A professional cover letter should be well-formatted, following a structure with a header, an opening paragraph, a second main paragraph, a final closing paragraph and a closing with signature/electronic signature.

To begin writing a cover letter for a job application , candidates should analyze their skills, qualifications, accomplishments and experience to decide which are the most fundamental aspects to include in their personalized cover letter.

Next, each jobseeker will have to select the most job-relevant of these elements to include by comparing them with the required or desired qualifications and experience in the job description.

Finally, the applicant should choose some memorable examples which demonstrate evidence of each element included in their cover letter, aiming to tell a story which shows their aptitude concerning each skill or qualification.

Jobseekers should also ensure to explore how to make a cover letter for their specific role or industry because, similarly to resumes, each cover letter should be tailored for the vacancy and company to which it will be sent.

It is vital for candidates to consider several factors when it comes to writing their professional cover letter . A jobseeker must review their resume work history section as well as any skills and honors included to find the most pertinent experiences that can be explored further. Detailing examples of when a candidate demonstrated certain abilities or expertise is how a candidate can convince a hiring.

One way to create a winning cover letter is to use an online cover letter creator or take advantage of cover letter templates as a stepping stone as well as checking out cover letter examples that can serve as a great source of inspiration for you to make your own unique cover letter .

Our cover letter builder forms part of our resume builder and allows jobseekers to create a more complete job application. Users can write their cover letter with pro tips and design help thanks to our pre-designed templates. Read our cover letter writing guide to get to grips with cover letter writing techniques and tips before using our online cover letter builder!

How to Structure a Cover Letter

The structure and layout of a cover letter is essential to make sure the letter displays each point that you wish to get across clearly and concisely . This means it’s necessary, in general, to follow a commonly-accepted format for an effective cover letter.

Similarly to a resume format , designing and writing a cover letter has certain rules which should be adhered to in order to convey the necessary information in a brief and to the point introductory letter.

Check out some of the cover letter best practices as advised by human resources experts below:

It’s imperative to begin a cover letter with a header , including the candidate’s name and contact information as well as the date. This primary cover letter section can also include the job title, website and other relevant personal information.

Following this, the letter should include the details of the company and person to whom you are writing, with the full name, job title or team, company name and address.

The main body of a cover letter should be divided into three sections : an introduction, a bullet list of accomplishments followed by a paragraph highlighting skills, and a closing paragraph inviting the hiring manager to contact you. By using bullet points when detailing your achievements and capabilities, you can make sure that recruiters will be able to quickly pick out key information. This is especially important as studies have found that recruiters spend very little time reading each individual application.
Finally, the letter should be electronically or physically signed with your full name in a formal manner.

The universally-accepted cover letter length is no longer than one letter page, which in total has about 250-300 words for the main body of text.

Don’t repeat information or be too detailed because hiring managers simply do not have the time to read it all and will simply skip to the next one. Resumes that run over 600 words get rejected 43% faster and cover letters can easily fall into this trap too.

Keep your cover letter short and sweet and to the point!

Get more cover letter formatting advice in our guide on how to format a cover letter with tips and information about all aspects of a good cover letter structure.

Cover letter advice

The importance of including a cover letter with your job application is often overlooked by jobseekers of all categories, however this can seriously reduce your possibilities of getting an interview with a prospective employer.

Therefore you need not ask yourself when to write a cover letter because the answer is just that simple – it is always appropriate to include a cover letter in your job application , unless the listing explicitly requests that you do not.

Check out the following expert cover letter tips to create a winning cover letter that will convince the hiring manager to give you a call:

We may be quite repetitive with this one but the sheer quantity of resumes and cover letters that are disregarded simply for forgetting this vital and basic rule is incredible: USE A PROFESSIONAL EMAIL ADDRESS for your contact details and that does not include your current work email but a personal, suitable email address.
It is essential to remember to maintain your focus on the needs of the company you’re applying to and the requirements and desired abilities of the ideal candidate for the role. Do not focus on how you can benefit by becoming a member of their team, but on how the team can make the most of your experience and knowledge.
Remember to highlight your transferable skills , especially in cases where you may not meet all the required qualities in the job description such as in student resumes and cover letters.
Each cover letter for a job application, cover letters for internships , for further study or even volunteer experience should be tailored to their specific organization and position with the pertinent keywords.
Use specific examples to demonstrate the candidate’s individual capacity to take on the role and tell a story with your cover letter to convey more of your personality and passion towards the sector or profession.
Towards the end of a cover letter , each candidate should write a convincing finish to entice the hiring manager and in sales terminology “ seal the deal ”.
Finally when you have completed your polished cover letter, potentially one of the most important steps in the process is to PROOFREAD . Candidates should request that a friend, mentor, teacher or peer takes a look at their cover letter for not only grammatical and spelling errors but also any unwanted repetition or unrelated information .

Some jobseekers doubt whether a cover letter is necessary or not , but as most human resource professionals agree without a well-written cover letter, candidates lose the possibility to demonstrate different aspects of their profile from those included in their resumes which could easily be the deciding factor in your application!

An easy and fast way to write an effective cover letter for a job application is to employ an online cover letter creator that will offer advice on how to complete a cover letter with examples and HR-approved templates.

Cover Letter FAQs

What do employers look for in a cover letter, can a cover letter be two pages, what is the difference between a cover letter and a resume, should you put a photo on a cover letter.

Trouble getting your Cover Letter started?

Beat the blank page with expert help.

Cover Letter Format (w/ Examples & Free Templates)

Give someone who knows nothing about cooking the ingredients to a perfect meal and you’ll end up with a disorganized, very possibly inedible, meal.

The same disorganized, quite possibly tasteless, fate awaits your cover letter if you don’t know how to properly format it.

Getting the cover letter format right is the same as having those coveted cooking skills that can turn the right ingredients into a meal that leaves you wanting more.

Now, if you’re wondering whether your formatting skills are enough to impress recruiters, there’s no need to worry.

This article is going to show you exactly how to format a cover letter the right way.

Here’s what we’re going to cover:

What Should Go On a Cover Letter?
How to Format Your Cover Letter
(Free) Cover Letter Templates You Can Use
How to Format Your Cover Letter When Sending It Via Email

The Best Cover Letter Format - What Goes on a Cover Letter

Your cover letter’s format is both how your cover letter looks and how it’s structured.

So, cover letter formatting includes everything from page margins, spacing, and font size to how long your cover letter should be, how many paragraphs it should have, and what each paragraph should contain.

Pretty substantial, if you ask us - which is exactly why we’ll go over these elements one by one. Before we do, however, let’s first get the essentials out of the way.

What exactly goes into a cover letter? The short answer is as follows:

A header , which contains your contact information and the employer’s or recruiter’s contact information.
A greeting to the recruiter and the opening paragraph , which you want to use to grab the reader’s attention.
The body of your cover letter , which is between 1-3 paragraphs.
A closing paragraph , which usually contains a call to action.
A formal salutation .

And here’s what that looks like in practice:

A Look into Your Cover Letter Format, by Section

In theory, all these rules are pretty straightforward...

But if you’ve ever written a cover letter before, you’ll probably agree with us that actually writing one ain’t all that simple.

In this section, we’ll take you through the entire process of creating a cover letter, section by section!

Starting with:

#1. Header

Your cover letter’s header should contain your contact info, the date, and the hiring manager’s or employer’s contact info.

If you’re wondering which contact information you should include and which you should leave out, here are the essentials:

Full name and professional title (where applicable)
Phone number
Name and professional title of the hiring manager
Name of the company you’re applying to
Company address

Here’s a visual representation of this:

If you want to know more about header formatting, such as what you can optionally include and what you should definitely leave out, head over to our guide on how to start a cover letter .

#2. Greeting

After listing your contact information, it’s time to address the cover letter .

First things first: the impersonal and overly popular “To Whom It May Concern” and “Dear Sir/Madam” are yesterday’s news. They’re impersonal and just about every other applicant uses them.

And you want your cover letter to stand out, right?

So, greet the hiring manager directly, instead. For example:

Dear Mr. Brown, Dear Mrs. Waldorf,

If, however, you are unsure about their title, gender, marital status, or pronouns, use their entire name to avoid any mistakes, such as:

Dear Alex Brown, Dear Blair Waldorf,

Alternatively, the recruiter may hold a title, such as Doctor, Professor, or sergeant, or you might be addressing a letter without a contact person.

In such cases, here are some do-s and don’t-s to keep in mind:

Dear John Doe, Dear Mr./Mrs. Doe, Dear Dr. Leonard, Dear Rev. Owen, Dear Marketing Hiring Team, Dear Director of Marketing,

To Whom It May Concern, What’s Up Hiring Team, Dear Sir/Madam, Hey John, Hi there Hiring Team,

#3. Opening Paragraph

The opening paragraph of your cover letter is where the recruiter first gets to really hear your voice. As such, you’ve got to make it count and grab their attention before they move on to the next applicant.

And how exactly do you do that? Well, for starters, avoid being generic. You don’t want your opening paragraph to sound as if you’re applying to dozens of jobs with the same letter.

Instead, you want your opening paragraph to mention:

Your name, profession, and years of experience.
1-2 of your top achievements (to help you stand out).
The name of the firm and position you’re applying for.

Here’s what this would look like in a cover letter:

My name is Ellen and I’d like to join Company X as a marketing expert. I believe that my 5+ years of experience as a marketing specialist, as well as my skills in PPC management and copywriting, will help me drive new users to your platform Additionally, I believe that my past experience in the financial industry will help me excel at the role.

Struggling with writing your own cover letter introduction? Check out our guide on how to start a cover letter effectively!

#4. Cover Letter Body

The body of your cover letter usually consists of 1-3 paragraphs and is where you convince the recruiter that you're the right person for the job.

We have a few pointers to help you do that:

Don’t just rehash your CV. The recruiter already read it. Instead, use your cover letter to elaborate on your achievements and back them up with even more evidence.
Understand the job requirements. Check the requirements for the position in the job listing, see how you can match them with your strengths and qualifications, and use the body of your cover letter to show you’re a good fit for the job.
Research the company. Also important is to show that you match the company’s culture. Read up about the company you’re applying for and learn what’s their product/service, what are they known for, what kind of culture they have, and so on. Then, in your cover letter, mention a bit about the company’s culture and talk about how you’re a good fit.

And here’s hows the body of your cover letter would look like in practice:

In my previous role as a Marketing Expert, I also handled the company’s Digital Marketing. During the course of one year, I managed the company’s monthly Facebook ad budget, which amounted to $20,000+ and the process of ad creation and management end-to-end. The process involved creating ad copies, images, picking out the targeting, running optimization trials, and so on.

In addition to Facebook advertising, I am also knowledgeable in other Pay Per Click channels, such as:

I actually learned a lot about PPC management basics from your company YouTube channel, and really admire how you guys manage your ad accounts. Since I’m already familiar with how Company X handles ads, I believe that I’d be able to really excel at the role.

#5. Closing Paragraph (And a Call to Action)

Now, how you end a cover letter is just as important as how you start it.

As you wrap up your cover letter, it’s important to do the following:

Mention anything that you couldn’t in the previous paragraphs . If you have anything left to say, mention it here.
Thank the hiring manager for their time . Good manners go a long way.
Finish the cover letter with a call to action . Your cover letter’s last sentence should be a call to action, such as asking the hiring manager to take some sort of action.

Here’s an example of that:

In conclusion, thank you for considering my application. I hope I have the chance to help your company take its marketing initiatives to the next level. It would be great to discuss how my experience so far can make that a reality.

As for your formal salutation, you can use any of the following “tried and tested” greetings:

Best Regards,
Kind Regards,

Cover Letter Format Guide

We went over what goes in your cover letter section by section. However, how your cover letter looks on the outside is just as important.

Following some standard formatting tips will show the hiring manager that you took the time and put in the effort to hand in the best version of a cover letter, which is sure to help your case.

Here are the rules that you need to follow:

Keep your cover letter between half and one page in length to make sure the recruiter actually reads the whole thing (if you had to read 100+ cover letters, you’d want applicants to stick to one page too). That’s between 250-400 words long .
Use 1 or 1.5 line spacing throughout your text , and double spacing between paragraphs.
Go for a simple and readable font and set your font size to 11 or 12 pts . Using custom fonts may seem like a good idea, but there’s no guarantee the hiring manager’s computer will have that specific font installed.
Save your cover letter in PDF format to make sure the layout stays the same despite the type of software or Operating System (OS) that opens it.

Or Choose One of Our Cover Letter Templates

The cover letter is an inseparable part of any application package. As such, you want your cover letter format to be as impeccable as possible.

And while the formatting rules we’ve listed above aren’t complicated to follow, you’d rather not take any risks with your cover letter format.

Want to make sure that your cover letter format is impeccable?

Just use a cover letter template!

The format is done for you - all you have to do is fill in the contents.

Our cover letter templates are well-designed and guaranteed to leave a good impression on the recruiter!

On top of that, all of our templates come with a matching resume template , ensuring that your job application stands out from the rest.

Sending Your Cover Letter Via Email? Here’s How To Do It!

It’s safe to assume that nowadays, most cover letters are sent via email. That means that you’re probably submitting your email in one of two ways:

Sending it as an email attachment.
Uploading it to the company’s webpage.

If that’s the case, you’re good with the formatting rules listed above.

If, however, you’re sending your cover letter in the body of the email, here’s what you need to do differently:

Write a professional subject line. The best and safest formula is “Name - Position you’re applying to” (e.g. “Helen Simms - Application for Marketing Expert Position”).
Remove the header. As the hiring manager’s contact details and the date are no longer necessary, remove the header altogether and place your contact information underneath the formal salutation.
Look out for typos. Check your cover letter and then double-check it. Typing on a keyboard can be tricky; sometimes, a typo might just be a matter of fast typing. Avoid that by being extra careful.

And you’re about ready to press “Send.”

Key Takeaways

Your cover letter format is a big part of the impression your job application can make. As such, it’s important to get the formatting right.

Here are the main points this article covers to achieve that:

Make sure to structure your cover letter the right way.
Address your cover letter the right way and write an attention-grabbing opening paragraph.
Wrap up your cover letter with a call to action.
Pay attention to the margins, space lining, font size, and cover letter length.
If you’re sending your cover letter as the body of your email, make sure to tweak the formatting accordingly.

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How to Write an Incredible Cover Letter

A comprehensive guide on the best structure for your cover letter, what to include and tips to make your application stand-out.

Cover Letter Structure

While a resume merely states facts about you, the cover letter allows you to tell the full story of why you’re the ideal candidate for the job.

This article will walk you through how to write the best cover letter to maximize your chances of getting through to the next stage of the application process. To provide a detailed example, it will focus on a cover letter for the McKinsey business analyst role.

Generally, a cover letter is structured in the following way:

Why this company/ position
Why you're the right candidate

Those paragraphs should make up a one-page cover letter and it’s not recommended to have anything longer than that. Remember to break the letter down into a few paragraphs so that it is easy for the recruiters to read and navigate.

Let’s get into the details of each section.

Cover Letter Header

The header is fairly straight forward. On one side you will have the recruiter’s contact details, and on the other side you’ll have yours. (See the picture below for the layout). Remember to keep the email appropriate and formal, probably best not to use the one you created when you were 12.

If you don’t know the recruiter’s information don’t worry, either put the name and address of the company, or just delete that section.

Cover Letter Opening

The first big section is the introduction, where you want to explain who you are. For example, you could be a third year student at Harvard University majoring in Economics, or a working professional in Google’s engineering team. Then, you want to mention the specific position you’re applying to and show enthusiasm.

It is also common to have a hook here to grab the attention of the recruiter. This could be mentioning an accomplishment, recent news about the company, or it’s popular to mention a mutual connection if you have one. This could be as simple as “after attending a career fair at my university and speaking with Bill Smith, a management consultant at McKinsey, I was very impressed to hear about McKinsey’s unique company culture. Specifically…” .

By writing this the person is able to demonstrate that they’ve done their homework, as they’ve gone out of their way to meet McKinsey representatives at a career fair, and even managed to talk with Bill about what the company’s culture is like. It also encourages the recruiter to keep reading in order to find out what this applicant means by McKinsey’s unique company culture.

If you can use a hook, that’s great, but it’s not going to damage your cover letter if you don’t include one.

Why this Company & Position

In this section you want to explain your motivations for applying to this role. When doing research for this part it’s useful to read the companies about page, and the job description. For example, if you were applying to McKinsey’s business analyst role, from their website you could discover that the company places a big emphasis on developing their employees, since they provide training, mentoring, and leadership opportunities.

Why this company. Mention your findings from the website by saying “I am attracted to McKinsey as junior employees receive training, mentoring, and substantial responsibilities to continue growing their career at the company” .
Why this role. Look at some of the bullet points that describe the tasks and requirements of the position. For the McKinsey role the description indicates a focus on problem solving, working with teams, and presenting effectively. From this you could write “the business analyst role is particularly appealing to me as it offers the challenge of solving complex problems, the opportunity to collaborate as a team, and the chance to communicate our findings effectively to senior management” .
Bonus answer. Mention specific news articles that the company you’re applying to has been involved in. For example, in the case of McKinsey, it could be some of the strategic solutions that they proposed to a client and how that’s changed their negative dynamic into a more positive one. Also, if you name drop specific clients they’ve worked with and helped improve, that shows you’ve done your homework. This is important as you want to show that your cover letter is tailored for McKinsey, and not just a generic one.

Why you are the Ideal Candidate

This section is essentially your sales pitch. It’s where you highlight why you, this company, and this position are the perfect match.

Look at the job description and requirements. For the McKinsey business analyst role, the description shows that they are looking for people that can break down and solve problems through quantitative analysis, and that they should be comfortable with ambiguous and ever-changing situations.
Find relevant personal examples. For instance, this could be “this past summer, I interned at an NGO fighting poverty, where I was involved in solving the complicated logistics of delivering perishable food to people in need across the city. I created an excel model that predicted the departure and arrival times of each food container, allowing us to efficiently transport food to over 50,000 people, with savings worth $10,000 a year.”

This example is made up, but it highlights that you tackled a complicated problem that was ever-changing, by applying excel, an analytical tool to solve it. The answer also quantifies the results to give the recruiter an idea of size and detailed context.

As you can see from this example, even though McKinsey is a management consulting company and this internship was at an NGO, if presented in this way, there are quite a few transferable skills. Whilst this is an example of a job, it could be an extracurricular project or university coursework if you don’t have much work experience yet.

Avoid this common mistake. Don't apologize for a lack of experience. People often put “although I have limited professional experience, I believe that my relevant courses in university provide the necessary knowledge to succeed in this position” . However, there’s no need to mention that you have limited professional experience as you are just highlighting your weaknesses when they haven’t even asked for it.
Pull on the educational experience you already have. For example, “I’m excited to apply the business theory I have learned at university in a practical environment such as this business analyst position” . Now instead of highlighting your weaknesses, you’re able to show how you can transfer your theoretical skills into practical ones.

There’s no clear rule on how many paragraphs this section should be, so as long as it strengthens your application and doesn’t go over the 1-page mark, feel free to include it. However, try not repeat your resume in bulk, just highlight certain positions and skills you gained for them, and only add experiences that are relevant for the job.

Cover Letter Closing

There are two main things you want to address in the closing section. First, you want to reiterate that you’re the right candidate for the role, and then thank the recruiters for their time.

The first part could be something along the lines of “I am confident that my background, education, and work experience will yield the right set of skills for the Business Analyst role at McKinsey in NYC.” This briefly summarizes the points you’ve mentioned in the cover letter, and clearly states which role you are applying for, creating a full loop from the introduction paragraph.

For the second part, this only needs to be a brief sentence, along the lines of “thank you very much for your time and consideration in reviewing my application.”

Once you have a cover letter and a storyline that you’re happy with, then you can recycle its content. For example, you can take a portion of the cover letter when sending out a cold email asking for a job, or you can also use it to answer the “tell me about yourself” question during an interview, or even have it on your LinkedIn “about” page.

Taking the time to draft a strong cover letter is important as it can become a useful resource.

Finally, do you need to update your cover letter for each application you send?

Ideally, you would have a few different cover letter templates by industry. For example, if you’re a business student interested in finance, accounting, and consulting, you’d have three different templates. Obviously, the skills for an accounting and consulting job will differ quite a bit so it makes sense to have different templates. However, if you’re looking at two management consulting jobs at Deloitte and at EY , they probably have similar requirements, and you can getaway with using the same template and modifying a few words here and there.

Many people recommend that you tailor your cover letter to each application, but realistically if you’re applying to 50 roles, it will take you a while and it won’t necessarily be time efficient to make 50 completely different cover letters.

Additional Resources

If you want to develop the technical skills you'll need to become a stronger job applicant, take a look at our Excel for Business & Finance Course , our Complete Finance & Valuation Course and other courses using the get started button below.

Introduction

Building a cash flow statement from scratch using a company income statement and balance sheet is one of the most fundamental finance exercises commonly used to test interns and full-time professionals at elite level finance firms.

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Parts of a Cover Letter: A Detailed Breakdown of 6 Must-Have Sections

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Learn each part of a cover letter and proper cover letter structure
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When you’re job searching, writing a cover letter can be one of the most discouraging tasks on the list. After all, you’ve already bookmarked the job you want, researched the company, and tailored the perfect resume to match the job description.

And now, you need to find the time (and energy) to fit all that information into a single-page cover letter.

But by knowing all the parts of a cover letter, along with how to write them, you’ll have a massive head start in the application process.

What are the parts of a cover letter?

Before you get started creating your cover letter sections, it's important to know the main parts of a professional cover letter. Here they are in order:

Salutation (or greeting)
Opening paragraph
Closing paragraph

Struggling to land interviews with your current resume and cover letter? Get started with Teal’s AI Resume Builder today.

Just like there are resume sections , cover letters have sections, too. So, first things first: should a cover letter have a header? Absolutely.

More than just a list of ways to reach you, the header of your cover letter is your first branding opportunity. It should mirror the header of your resume to frame your application as a polished and cohesive package.

This symmetry isn't just visually appealing; it shows a deliberate and meticulous approach to your job application.

But what should be on a cover letter header?

The key elements of a cover letter header include your:

Email address
LinkedIn URL (Optional)
Phone number

Here’s an example:

Parts of a cover letter showing the header

Consider adding a link to your professional online profile, like LinkedIn, especially if you’re applying for a remote job.

Note: Even if you’re sending an email cover letter, you should attach your letter as a PDF. First, it’s just easier to format. Second, it helps the hiring manager print or share this document with other decision-makers.

Following the date, you’ll want to add the:

Name of the hiring manager
The company you’re applying to

Here’s what this looks like:

Parts of a cover letter showing hiring manger details in the header

2. Salutation

When you’re on the hunt for a new job, first impressions matter. This is what makes the cover letter salutation so important.

This is where writing a personalized cover letter begins and where you demonstrate your interest and effort in connecting with the company on a human level. Directly addressing the hiring manager is highly recommended when you know their name. It signals respect, shows that you've done your homework, and positions you as a candidate who values personal engagement.

Why not just start your cover letter as “To whom it may concern”?

Because in today's job market, where a lot of applications flood an inbox, a personalized greeting helps you stand out. It sets a tone of attentiveness and immediately tells the hiring manager that you pay attention to detail.

Even this little gesture can transform a generic cover letter from a one-size-fits-all document into a tailored conversation starter that resonates with the person responsible for filling the role.

How to find the hiring manager's name

Finding the hiring manager’s name may seem difficult, but it’s often simpler than you think.

Here are some strategies to uncover this key piece of information:

LinkedIn : The professional network is your first port of call. Search for the company and sift through employee listings, focusing on those with titles like “Hiring Manager,” “Recruitment Officer,” or specific department heads if you’re applying for a specialized position.
Company website : Sometimes, the information is hidden in plain sight on the company’s ‘Team’ or ‘About Us’ page. Larger companies might list their staff, job titles, and contact information.
Calling in : A direct approach can be the most effective. Call the company’s front desk or HR department. Be polite, introduce yourself, and explain that you wish to address your cover letter appropriately. Most will be happy to help.
Networking outreach : Rely on your network. Ask colleagues or mentors if they know who the hiring manager might be for the position you're eyeing. A mutual connection can often provide you with the name you need.
Social media scan : Companies often post about their team and new hires on platforms like LinkedIn, Twitter, or Instagram. A quick search might yield the right name.

If you can’t find the hiring manager's name despite your best efforts, opt for a polite and general salutation like “Dear hiring manager” or “Dear hiring team” over the impersonal “To whom it may concern.”

This retains a level of personalization and respect for the team's collaborative hiring effort. It also sets you apart from the many others who simply wrote: “to whom it may concern.”

Write the elements of a cover letter with Teal's AI

Before you start writing the main parts of your cover letter, consider using Teal instead.

Teal’s cover letter generator pulls from the information you added to a specific resume (also extracting the main keywords and details from the job posting you’re applying to) to align your content. Then, in just a click, you’ll have a great cover letter written before your eyes.

All of the parts of a cover letter written with AI

3. Opening paragraph

The opening paragraph of your cover letter is your chance to captivate the reader's interest and set the stage for your narrative.

When it comes to your cover letter format , this section should include a succinct introduction of who you are, a brief mention of the position you’re applying for, and a compelling reason why the role aligns perfectly with your skills and career aspirations.

How to grab your reader’s attention in the opening paragraph

To make your entrance memorable, the opening paragraph must do more than introduce – it must intrigue. Here’s how to ensure it does that:

Start with a bang : Lead with a strong statement or a striking fact about your career achievements. Alternatively, a concise, bold expression of your enthusiasm for the company can be just as effective.
Show, don't tell : Use a mini anecdote or a powerful example from your experience that reflects your capabilities and mirrors the values or needs of the company.
Tailor your tone : Match the tone of your writing to the culture of the company. A startup might appreciate a more casual and innovative opener, while a traditional firm might respect a formal and straightforward approach.
Add some flair : Add a touch of your personality without overshadowing your professionalism. Make sure it’s a blend that conveys your unique professional identity.
Research results : Mention something recent about the company that impressed you, showing you’re up-to-date and genuinely interested in what they do.
Give the why and the what : Clearly articulate why you’re excited about the role and what you bring to the table – this is your unique value proposition.

Example of cover letter content for an opening paragraph

“Imagine a marketing strategy so engaging that it doesn't just capture attention but creates a movement. That's been the hallmark of my approach as a Marketing Manager for the past decade, where I've increased brand engagement by an average of 65% year-over-year. Inspired by [Company Name]'s recent groundbreaking campaign on sustainability—a subject close to my heart since I was just a kid—I am eager to bring my expertise in crafting compelling narratives to the role of Head of Marketing.”

You can find more cover letter samples in these marketing manager cover letter examples .

What makes this a strong opening:

Engages with storytelling: The opening verb is “Imagine,” which is much more engaging than something more traditional, like “My name is…”
Quantifiable achievements: It includes a specific, measurable achievement (increasing brand engagement by 65% year-over-year), which adds credibility to the applicant’s claims and showcases a track record of success.
Personal connection: There’s a personal touch with the mention of a lifelong passion for sustainability, making the applicant’s interest in the company feel genuine and deeply rooted.
Alignment with company values: The reference to the company’s campaign on sustainability suggests that the applicant has done their research and shares the company’s values, implying a natural cultural fit.
Focus on contribution: By stating a desire to bring expertise in crafting compelling narratives, the applicant immediately addresses how they can contribute to the company’s success rather than just what they wish to gain from the position.

If you can get all of those qualities to shine through in your cover letter, you’ll be more likely to get the reader over to the body of your cover letter.

Your cover letter body is the meat of your message. It's where you dive into your professional journey, aligning your skills and experiences with the needs of the job at hand.

This part should be structured in a clear and compelling manner, usually composed of one to three paragraphs, each serving a distinct purpose.

The first paragraph should connect your past successes to the potential future contributions you'll make to the company. Subsequent paragraphs , like the second or third paragraph , can be used to go further into your relevant skills, experiences, and achievements while also reflecting your knowledge of the company’s goals and challenges.

How to showcase relevant skills and experiences

Here’s how to write a cover letter body that resonates with hiring managers:

Customize and contextualize : Tailor each example of your experience to mirror the job description. It’s about relevance—show the reader why and how your background prepares you for the specific role.
Quantify your impact : Use numbers and metrics to give weight to your achievements. Whether it’s increasing sales by a certain percentage or reducing costs through innovative solutions, numbers speak louder than words .
Problem, action, result (PAR) method : For each skill or experience you share, present the problem you encountered, the action you took, and the result of your efforts. This method illustrates your thought process and problem-solving skills.
Align with the company's vision : Show that you’ve done your homework by relating your experience to the company's current projects or goals. This demonstrates not just alignment but also initiative and forward-thinking.
Storytelling with substance : Craft your experiences into a narrative that’s engaging. Your goal is to lead the reader on a journey that showcases growth, impact, and relevance to the role.
Be concise, be clear : Avoid jargon and overly complex language. The body of your cover letter should be easy to read and understand, ensuring that your points are made without confusion.

Example of what should be in a cover letter body

During my tenure with XYZ Corp, a pioneer in eco-friendly packaging, I spearheaded a transition that faced significant initial resistance both internally and from our customer base. The challenge was formidable: to reframe the public's perception of sustainable packaging from a costly alternative to a savvy, consumer-driven choice. My strategy was to launch an educational campaign that highlighted not just the environmental impact but also the long-term economic benefits. This initiative not only garnered a 120% increase in consumer engagement but also positioned XYZ Corp as a thought leader in the market. In my most recent project, I led a cross-functional team to address a 15% slump in market share due to increased competition. By instituting a thorough competitor analysis and customer feedback loop, we identified key areas where our messaging fell flat. I orchestrated a brand revitalization campaign focused on our core strengths, infused with customer success stories. The result was a 25% market share rebound within the first quarter post-campaign. In each role, I've aligned my actions not only with the company's immediate goals but with a visionary outlook. For instance, anticipating the rise of AI in marketing, I initiated a successful pilot program at XYZ Corp that utilized machine learning to personalize customer interactions, leading to a 30% uptick in customer retention rates.

But remember, not every cover letter will focus on the same information. You’ll need to craft your cover letter according to the specific job you’re applying to.

While this level of personalization may seem tedious, it’s absolutely necessary.

5. Closing paragraph

One of the last main parts of a professional cover letter , the closing paragraph, isn’t just a summary but a strategic push to get you into the interview room. This part should reiterate your interest in the position, succinctly summarize why you’re the right fit, and express your enthusiasm about the potential to contribute to the company.

It's also the place to include a call to action, such as expressing your desire to discuss your application in more detail in a personal interview.

How to end the cover letter on a strong note

Reaffirm your value : Concisely restate how your skills and experiences align with the job and can benefit the company.
Personal touch : Express genuine enthusiasm and confidence in your ability to perform the role. Let them feel your eagerness and readiness to take on the challenges it presents.
Call to action : Encourage the hiring manager to take the next step. You can say you look forward to the opportunity to discuss how you can contribute to their team or that you're eager to provide further details on how you can help achieve their goals.

Closing paragraph example in a cover letter

I am excited to contribute to [Company Name]'s innovative marketing efforts. My skill set aligns seamlessly with the objectives of the Head of Marketing position. I am eager to apply my expertise in strategic planning and digital engagement to drive impactful campaigns that resonate with your brand's vision, and I look forward to discussing how my experience and insights can support your company's success. Thank you for considering my application, and I am hopeful for the opportunity to discuss collaboration in person.

If you're looking for more inspiration, check out this comprehensive database of 1300+ cover letter examples .

6. Sign-off

A professional sign-off sets the tone for how your cover letter is received. It's the equivalent of the final handshake after a successful meeting—it should convey respect and formality.

Here's how you can ensure your sign-off strengthens your application:

Choose the right closing : "Sincerely," "Best regards," and "Kind regards" are safe and professional options. If the company culture is more casual, "Best" or "Warm regards" may be suitable.
Include your full name : Your sign-off should always include your full name to ensure clarity and formality. If you've established a personal connection with the hiring manager, adding a handwritten signature above your typed name can add a personal touch.
Professional contact details : Beneath your name, include your professional contact details, such as your phone number and email address, and LinkedIn profile URL to facilitate easy follow-up.

The best way to write a cover letter

Again, if writing a cover letter is your least favorite part of the job application, you’re not alone. It can be difficult to take all the bullet-point information from a resume and turn that into a single page of compelling and persuasive text.

From getting the cover letter format just right to writing the actual information, it’s not an easy task.

That’s why, with a tool like Teal’s cover letter generator , there’s simply no excuse for not having a personalized cover letter with each application.

Simply build your resume, and with the click of a button, you can have a polished and personalized cover letter in seconds.

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COMMENTS

How to Structure a Cover Letter
The Structure of a Cover Letter. A cover letter is comprised of several sections: your contact information, a salutation, the body of the cover letter, an appropriate closing, and a signature. Review the structure of a cover letter, what to include in each part, and examples. ©TheBalance 2018.
How To Format a Cover Letter (With Outline and Examples)
Follow these guidelines: Make your cover letter single-spaced. Add a space between each section: contact information, salutation, opening paragraph, middle paragraph, closing paragraph and complimentary closing. (There's no need to indent any of your paragraphs.)
How To Write a Cover Letter (With Examples and Tips)
Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.
How to Structure a Cover Letter in 2024: 10+ Proper Examples
The structure and content of a cover letter may vary depending on the job role you are applying for. Here are three examples of cover letters tailored to different job levels: Sample Cover Letter 1: Entry-Level Position. Dear Hiring Manager, I am excited to apply for the entry-level position at XYZ Company.
How to Write a Cover Letter for a Job in 2024
Respectfully, Kind regards, Best regards, Yours truly, Then, make two spaces below the salutation, and type your full name. For some professional (but optional) flair, sign your cover letter either with a scan of your signature or by using software like DocuSign. 8. Check your cover letter's content and formatting.
How to write a great cover letter in 2024: tips and structure
1. Personalization. Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role. 2.
Parts of a Cover Letter & How to Structure its Components
Key Takeaway. Hopefully now you know what exactly a cover letter consists of and which parts of a cover letter go where. Remember, the right cover letter structure consists of: Cover letter header. Cover letter salutation. Cover letter body which includes the first, second, and third paragraphs. Cover letter closing.
How to Write a Cover Letter in 2024 + Examples
Header - Input contact information. Greeting the hiring manager. Opening paragraph - Grab the reader's attention with 2-3 of your top achievements. Second paragraph - Explain why you're the perfect candidate for the job. Third paragraph - Explain why you're a good match for the company.
How to Format a Cover Letter in 2024
Here's a breakdown of how a cover letter should be structured: 1. Add your name and contact information to the header. At the top of your cover letter, include the following information: Name: Your full name should be the focal point of your cover letter's header, so use a large font size and bold text. Phone number.
PDF The Insider's Guide to Building a WINNING Cover Letter
The "BIG PICTURE" - Basic Cover Letter Structure Here is a quick overview of the basic structure of a cover letter. A complete step-by-step guide with all the "tools" you need to ... 3 Essential Cover Letter Writing Tools TOOL 1: Warm-up Exercise Here is a warm-up exercise. Besides helping you establish a positive mindset, use whatever ...
The Ultimate Cover Letter Format & Structure Guide (+ Examples)
How to format cover letter spacing properly: Leave space between each section (i.e., date, recipient's address, salutation, body paragraphs, closing, and sign-off.) Use business letter format spacing: 1 or 1.15. 🖋 Margins & Alignment. Align your text to the left and use standard 1"-1.5" margins for all four sides.
Cover Letter Basics (With Helpful Tips)
Cover letter tips. A well-crafted cover letter can increase your chances of getting an interview with potential employers. Use these tips to impress them and catch their attention: 1. Avoid copying your resume. You can gather inspiration from your resume, but a cover letter is your chance to go in-depth on elements of your work history.
How to Write a Standout Cover Letter in 2022
Step 2: Add your contact info. At the top of your cover letter, you should list out your basic info. You can even copy the same heading from your resume if you'd like. Some contact info you might include (and the order you might include it in) is: Your name. Your pronouns (optional)
How to structure a cover letter (With example)
Follow these guidelines: Make your cover letter single-spaced. Add a space between each section: contact information, salutation, opening paragraph, middle paragraph, closing paragraph and complimentary closing. (There's no need to indent any of your paragraphs).
The Ultimate Cover Letter Writing Guide
Cover letters generally follow a basic structure and can be in either hard or digital format, ... There are 3 types of cover letters that you can send to a hiring manager. The 3 types are: ... The structure and layout of a cover letter is essential to make sure the letter displays each point that you wish to get across clearly and concisely ...
Cover Letter Format (w/ Examples & Free Templates)
Your cover letter format is a big part of the impression your job application can make. As such, it's important to get the formatting right. Here are the main points this article covers to achieve that: Make sure to structure your cover letter the right way. Address your cover letter the right way and write an attention-grabbing opening ...
Cover Letter Outline & Free Template for 2024
Cover letter outline template. Here's a basic cover letter outline you can copy and paste into your own doc: [Today's Date] [Hiring Manager's Name] 123 Company Address. Company's City, State, Zip Code. (xxx) xxx-xxxx. [email protected].
PDF Cover Letter Guide
A cover letter is more than a resume in paragraph form. 3 The format, content and purpose of a cover letter are highly individualized. • Follow basic professional writing standards, paying special attention to differences in uploading a cover letter into an online application or using your letter as the body of an email message.
How to Write an Incredible Cover Letter
To provide a detailed example, it will focus on a cover letter for the McKinsey business analyst role. Generally, a cover letter is structured in the following way: Header. Opening. Why this company/ position. Why you're the right candidate. Closing. Cover Letter Template Section Breakdown. Those paragraphs should make up a one-page cover ...
Parts of a Cover Letter: A Detailed Breakdown of 6 Must-Have Sections
Following the date, you'll want to add the: Name of the hiring manager. The company you're applying to. Here's what this looks like: Focus on the hiring manager's name and company details in your header. 2. Parts of a cover letter: The salutation. When you're on the hunt for a new job, first impressions matter.
PDF Cover Letter Writing
Your cover letter can be the body of the email with your resume as an attachment. If you are using your cover letter in the body of an email you do not need to do the standard business letter format you will see on the samples with physical addresses. A cover letter should be 3 paragraphs - Introduction, Sales Pitch and Conclusion.
7 Key Components of an Effective Cover Letter
A great cover letter uses a logical progression of ideas to advertise your skills. There are seven sections that every cover letter should include to fit employer expectations and highlight your best qualities: 1. Header. All cover letters start with a header that includes your contact information. People often use the same header for their ...
How to write the perfect cover letter (With examples)
To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2. Mention your skills and qualifications.

How to Structure a Cover Letter

The Structure of a Cover Letter

Sending an Email Cover Letter

Your Contact Information

Employer Contact Information

Cover Letter Salutation

Cover Letter Body

Your Signature

Signature for a Hard Copy Letter Example

Email Letter Signature Example

Cover Letter Example

How to Structure a Cover Letter in 2024: 10+ Proper Examples

Why is a Cover Letter important?

Purpose of a Cover Letter

Understanding the Structure of a Cover Letter

Introduction

Paragraph 1: Why you are interested in the job

Paragraph 2: Why you are the perfect candidate

Paragraph 3: Relevant experience and skills

Paragraph 4: Closing and call-to-action

How to Start a Cover Letter

Opening Statement

Mention the Source of Job Posting

Include Personal Referrals, If Applicable

Highlight Achievements

How to Write the Body of a Cover Letter

Customize the body for each job application

Use specific examples

Connect your skills with job requirements

Use keywords and phrases from the job description

What to Avoid in a Cover Letter

Grammatical errors and spelling mistakes

Clichéd statements

Irrelevant information

Overuse of buzzwords

How to End a Cover Letter

How to Format a Cover Letter

Examples of Cover Letters for Different Job Roles

Sample Cover Letter 1: Entry-Level Position

Sample Cover Letter 2: Mid-Level Position

Sample Cover Letter 3: Executive Position

Best Practices for Writing Cover Letters

Do your research before writing

Use an active and professional tone

Edit and proofread your cover letter

Follow up with the employer after submitting your application

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How to write a great cover letter in 2024: tips and structure

Ace your job search

What is a cover letter and why does it matter?

What 3 things should you include in a cover letter?

1. Personalization

2. Highlight relevant achievements and skills

3. Show enthusiasm and fit

What do hiring managers look for in a cover letter?

Clear and concise writing

Demonstrated knowledge of the company

Achievements and accomplishments

Enthusiasm and motivation

Professionalism

How do you structure a cover letter?

Contact information

Employer's contact information

How to write a good cover letter (with examples)

1. Add a header and contact information

2. Include a personal greeting

3. Draw them in with an opening story

4. Emphasize why you’re best for the job

5. End with a strong closing paragraph and sign off gracefully

Tips to write a great cover letter that compliments your resume

Common cover letter writing FAQs

Should I include personal information in a cover letter?

Can I use the same cover letter for multiple job applications?

Do I need to address my cover letter to a specific person?

Should I include references in my cover letter?

It’s time to start writing your stand-out cover letter

Elizabeth Perry, ACC

3 cover letter examples to help you catch a hiring manager’s attention

The Ultimate Cover Letter Writing Guide