how to start a cover letter in german

German Cover Letter Guide [With English Sample]

Researched & written

by Yvonne Koppen

April 24, 2024

A cover letter ( Anschreiben ) might be the least important thing of the application in some countries; however, not so in Germany. Depending on the company and recruiter receiving your application, a German cover letter might be the most essential part after your CV.

A  survey  of HR Recruiters in Germany states that 42% ignore an application without an individual cover letter. The same survey also shows that for 71% of HR, a cover letter is an essential document in a job application. A job application letter conveys your level of professionalism, research capabilities, and ability to sell yourself without much fluff. 

🖌️ Table of Contents

Simple German cover letter sample in English

A cover letter in Germany ( Anschreiben ) needs to complement  your CV , but not repeat it. You can regard a cover letter as a letter of motivation filled with examples and facts. A cover letter in Germany is a very formal document that should follow a particular layout.

Read Our Related Guide

German CV Template in English

Our German-Style CV Template In English helps you to craft a killer CV. We have also created a German cover letter sample in English for you to understand what your finished document should look like.

To save you loads of time, you can download our German cover letter template . Simply go to ‘file’ and select ‘ make a copy ‘. You can then edit it to your needs.

How to write a cover letter in Germany?

We will walk you step-by-step through the areas you should include in a German cover letter. You will also learn about what the content of the cover letter should convey. 

German cover letter formal format

As mentioned before, the German cover letter is a very formal letter that should follow the following format for it to look familiar to the German eye:

• Maximum one page and don’t fill it up completely. Leave enough white space when glancing over it.
• Put your full address, including email (ideally including your name) and phone number, in the top right corner.
• Put the company’s full address on the left with one paragraph below your address. Include the name of the contact person in the second line.
• Place the date of your application right-aligned underneath the addresses.

As you might know already, Germany has tons of rules, regulations, and guidelines. Naturally, there is also a guideline for professional letter writing and correspondence, the so-called  DIN 5008 norm . It states the following margins on a DIN A4 (standard German letter paper format):

Left margin: 2,5 cm Right margin: 2,0 cm Top margin: 4,5 cm Bottom margin: 2,5 cm

Please take this information with a grain of salt. Not following this layout does not mean that any German manager or recruiter will ignore your cover letter; however, the German eye is trained and used to reading this format. Anything appearing too much out of the ordinary might get noticed negatively. Again, you can shine with your cover letter’s content, but don’t try to stand out with the format unintentionally.

1. Subject Line

The subject line in a German cover letter needs to stand out. It needs to convey with one look what position you are applying for, and you should bold it. 

2. Salutation

The salutation is extremely important – the more personalized, the better. Reflect your understanding of the company’s culture by using the first name or last name; however it is appropriate. If you can’t find enough information or are unsure, always refer to the last name. If you can’t find the relevant person’s name, don’t be shy and pick up the phone to find out more. This shows initiative and determination.

When it comes to the cover letter’s main body, you should try to stick to four paragraphs. Remember to point out what value you will bring to the company, not what you can get from the company. Your cover letter’s content needs to reflect the expectations and requirements mentioned in the job ad. So make sure to connect the dots and position yourself ahead of other candidates.

Introduction (3 – 4 lines)

The introduction should answer why you are applying for the position and how you became aware of it (through a friend, an employee at the company, a job portal, etc.). Be confident in your word choice. Don’t use insecure words such as ‘I think I would be a good fit’ but rather ‘I am confident that I will contribute to …’.

Second paragraph (5 – 6 lines)

Now it is time to shine with your skills, experience, and qualifications. Never just list things, but choose the relevant achievements and prove them with results. Don’t only refer to achievements in your work life, but if relevant, also mention efforts with private projects. This will show your personality, drive, and willingness to learn and grow beyond what you get paid for. It is absolutely ok to also write in bullet list style in this part, as long as you don’t just list things.

Third paragraph (5 – 6 lines)

After you have showcased yourself, it is time to translate how these experiences and skills will contribute to the role and company. Convey that you have taken the time to research the company by referring to the company culture, possible awards the company has won, or projects that inspire and motivate you. Be authentic and confident.

Closure (3 – 4 lines)

To close your cover letter:

• Reemphasize your eagerness to join the company in the relevant position.
• Describe your future goals and the value you can bring to the company.
• State when you will be available to start work.
• Emphasize that you’d be happy to answer any questions via phone or in a personal interview . 
• Only mention salary expectations if they are asked for in the job ad.
• Be sure to sign the cover letter with your name. 

4. Attachments

Add the word ‘Enclosure’ ( Anlage ) underneath your signature. List all the additional documents you will hand in with your application, like your CV, certificates and diplomas, reference letter, etc.

Further cover letter and job applications tips

Don’t use the same CV and cover letter for different applications. As mentioned above, you must individualize your application to each company’s needs and requirements.

If you send your application directly by email, you have two options. You can either make the email body your cover letter. In this case, remove the address and date part from the email and place the subject line in the email’s actual subject. The body of the email remains a formal letter, though.

Or you can attach the cover letter to the email and briefly point out your application to the specific position in the body of the email, referring to the attachments. 

Ensure that any attachment always has the pdf format, regardless of whether you send it by email or upload it to an online application system. Also, pay attention to the naming of the attachments and keep it clear and professional.

Your job application, namely your resume and cover letter, should answer the recruiter’s main three questions:

• Can you do the job? (Skills)
• Will you do the job? (Motivation)
• Will you fit in with the company culture? (Personality)

Be sure to evaluate your documents based on these questions before you hand them in. The goal of your CV and cover letter is to get an invitation for a job interview .

Job Interview In Germany [How-To + Tips In English]

We hope that you now have a better understanding of how a German cover letter looks and feels like. But never forget to adapt your cover letter and application to the style of the company you are applying for. There is a big difference in culture between a young international StartUp and a big traditional German enterprise. 

Download the Cover Letter Template

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About the Author

Yvonne Koppen is a researcher and writer at Simple Germany, focusing on demystifying German bureaucracy for international skilled workers.

She has lived and worked abroad, which helps her understand how difficult a move to a new country can be. Beyond her professional pursuits, Yvonne loves to plan and go on road trips, puzzle, and do a triathlon here and there.

She is committed to creating accessible, empowering content through her writing and YouTube videos. Yvonne's passion for continuous learning and her ability to simplify complex topics make her an invaluable resource for expats seeking to navigate their new life in Germany.

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Employment guides & Tools

Cover letter in germany (anschreiben).

Together with your CV ( Lebenslauf ) , the cover letter is a key component of any job application in Germany. Far more than a mere formality, a cover letter is an important means of presenting yourself to a prospective employer. It would be difficult to land a job in Germany without one. This page walks you through the process of crafting a job-winning cover letter, with a few hints and tips about what is expected in the federal republic. 

Cover letter in German ( Anschreiben )

First things first: what is a cover letter? Although it may be tempting to send in your job application without one, a cover letter is an important part of job applications in Germany, and most hiring managers will expect to receive one, even if the vacancy listing does not explicitly specify this. 

A cover letter is a short (usually no more than one page) document that you submit together with your resume as part of your job application. Rather than simply repeating the information contained in your CV, its purpose is to expand upon it, summarising your skills and experience, explaining what makes you a good fit for the role, and (hopefully!) piquing the hiring manager’s interest. While a CV lays out the facts, your cover letter conveys more personality. You can expect to be asked about both if you make it to a job interview .

In Germany, a cover letter ( Anschreiben ) generally follows a prescribed format, which makes it easier to structure your own. 

Cover letter templates

Using a template can be a good way to get started, and will also ensure your cover letter is well-formatted. If you used a template for your CV, it’s a good idea to use the same design for your cover letter, to make your application look professional and consistent. 

The following websites offer cover letter templates: 

• Novorésumé

How to write a cover letter in Germany

German cover letters are not fundamentally different to those in other countries, with the only possible difference being they are rather formal and matter-of-fact, with no credit given to pomp, exaggerations or overly flowery language. 

As with elsewhere in the world, your cover letter in Germany should be succinct - no more than one side of A4 in size 12 font. You also do not want to present the hiring manager with a dense wall of text, so make sure to break it up into sizeable paragraphs. 

It may be time-consuming, but you should also write a unique(ish) cover letter for each job you apply for. Recruiters don’t like to receive form letters - and sending off a generic letter is a sure-fire way to ensure your application ends up in the bin. You need to explain why you want this specific position , and what makes you particularly suited for it - so tailor your cover letter based on the responsibilities and requirements outlined in the job description, and what you know about the company. 

Cover letter format

If you’re not sure where to start, it can help to break the letter down into a few sections. Almost all cover letters are structured around the same tried-and-tested format: 

• A header with your contact information
• A greeting to the hiring manager
• An opening paragraph that will grab the reader’s attention
• A second paragraph that explains why you’re the perfect fit for the job
• A third paragraph that outlines why you’re a good match for the company
• A formal closing

How to start a cover letter: With a header

Writing your contact header is a good way to ease yourself in, and ensure you’re not staring at a blank page. As with a CV, it’s important to include some basic contact information on your cover letter. You should include: 

• Phone number
• Email address
• Name of the hiring manager
• Name of the company you’re applying to

You might also consider adding your social media profiles or the address of your personal website, if these are relevant in your field and to the job you’re applying for. 

Address the hiring manager

This is where you can score some easy marks. You’d be surprised how many people open their cover letters with, “Dear Sir or Madam.” That’s one way to turn off a hiring manager. It’s much better to address your letter to them personally. That means you need to do some research. 

If you’re lucky, this information is included in the job description. You should also check the “Team” or “About us” page on the company’s website. Alternatively, you could turn to LinkedIn to find out who’s head of the relevant department. If in doubt, call up the company and ask who you should address your application to. It might make your name stick out when it comes to sifting through CVs. 

As a last resort, if you really can’t get hold of a name, address your cover letter using one of these greetings:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department or Company Name] Team

Write your introduction

This is worth taking your time over. Companies typically receive hundreds of applications for single positions, and so they’re not going to be reading every cover letter from top to bottom. You need to grab their attention from the first paragraph. 

The key here is to not be too generic - most applicants will probably have similar work experience and interests. Instead, you need to explain what makes you unique. What is your bottom-line USP? That’s what the recruiter wants to know. 

Explain why you’re a good fit for the job

Next, it’s time to get into the meat of your letter, by outlining your professional skills, and explaining why this experience makes you better-qualified than the other applicants. It’s a good idea to have the job description to hand when you write this section. Match the requirements listed by the company to elements from your own skill set and work history, and elaborate on them. 

But there’s no way you’ll have space to cover every single detail. Instead, pick two or three of the most important requirements and use them to spin a couple of compelling stories from your own experience. 

Explain why you want to work for the company

The final section of your cover letter is just as important: explaining why you want to work for this specific company. Hiring managers want to know that you’d be a good fit for the company culture - that you want this job, not just any job - otherwise you’d be a risky hire. 

This might require you to do some extra research - what do you know about the company and its products or services? What’s the work culture like? What about that enthuses you? It pays to be super specific. 

Wrap things up

That’s it - you’re almost there! Now you need to finish with a conclusion that wraps up your letter. If you have anything else you want to say, now’s your chance. Finally, thank the hiring manager for their time (it’s only polite). 

Then, it’s time to sign off with a formal closing. You could use: 

• Best regards
• Kind regards
• Yours sincerely

Once your cover letter is finished and proofread, you’re ready to send off your application. Put your feet up and wait for a response. 

Should I write my cover letter in German?

Whether or not you should write your cover letter in German depends on a few factors, namely: 

• The language requirements of the job
• What is specified on the job description
• Your own language ability

If a job description specifies that applications should be made in German, it’s best to follow this advice. If your language ability isn’t up to the task of writing a CV and cover letter in German, it may be that the job itself is also beyond your language capabilities. 

However, an increasing number of companies in Germany, specifically international companies , are now offering English-speaking roles, although some still require you to apply in German. In this instance, it’s worth submitting your documents in German (you can ask a German-speaking friend to help, at least by checking your finished CV and cover letter over). To really show off your language skills, you could submit both English and German versions of your application. 

Cover letter examples

Not sure where to start? It can be a good idea to read some example cover letters to give you an idea of what is expected. But don’t be tempted to copy them word for word - you want to convey your own, unique personality, not someone else’s.

English cover letter sample

The internet is full of examples of cover letters written in English. Check out popular websites like Novorésumé, Monster.com, Reed, Indeed, and LiveCareer. 

German cover letter example

Checking out a German cover letter example can also be a good way of getting started, especially if German is not your native language. Look at websites like Karrierebibel, Bewerbung.net and Staufenbiel, or simply search “ Anschreiben Beispiel ”, to get a good idea of how German cover letters are structured. 

Cover letter tips

• Make sure your cover letter is correctly formatted and free of spelling and grammatical errors - ideally, have a friend check it over for you before sending it. 
• Include your personal details at the top of your letter.
• Do your research to address the hiring manager by name.
• Always tailor your cover letter to match the job description.
• Use specific, concrete examples from your work history to back up your points.
• End with a formal signing-off.
• Make sure your letter is no longer than one side of A4. 

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How to Draft a Perfect German Cover Letter [Format, Guide]

In Germany, the employment market is highly competitive. Many qualified and skilled individuals are looking for jobs in Germany, so it's critical to make an excellent first impression with your cover letter.

A well-written cover letter can differentiate between securing job interviews and being overlooked when submitting a job or visa application. A great cover letter demonstrates that you are serious about the position and have what it takes. 

Read on for a guide on   how to write the ideal German cover letter and an example format , plus some pointers and shortcuts to ensure that your cover letter is flawless.

What is a German Cover Letter?

You may submit a one-page cover letter ( Anschreiben ) from Germany when   applying for a job   or an internship. The cover letter introduces you to the potential employer and explains why you are the ideal applicant.

The German cover letter should be formal and polite. The tone should be positive and professional.

Tip:   You may submit your resume ( Lebenslauf ) and cover letter in English or German when applying for a   position . If the employment opening is in German, it is advisable to write your cover letter in German.

German Cover Letter Format

It is critical to use the correct format for your cover letter when applying in Germany. This implies that you should include your   contact information   (name, address, phone number, email) and the date at the top of the page. The letter should be addressed to the person in charge of hiring at the firm (if you do not have a name, you can use something more general, such as " Dear Hiring Manager ").

It is essential to   keep it professional and easy to read   regarding font style and size for your German cover letter. Times New Roman or Arial font in size 12 should be sufficient.

Begin your letter with a   brief introduction   and explain why you are interested in the position. Then, go into detail about your qualifications and accomplishments that make you the perfect candidate for the job. Be sure to   emphasize any skills or experience   relevant to the position.

In the second section,   underline the skills and accomplishments   that make you the perfect candidate. Be sure to emphasize any skills or work experience relevant to the position. Finally, in the third part,   thank the company for their time and consideration . You may also include a statement of availability for an interview or mention that you will be in touch soon.

Close the letter with a professional sign-off (" Sincerely," "Best regards ," etc.), followed by your full name and signature.

Tip:   If you've   studied German , say so in your cover letter. This will demonstrate to the employer that you're serious about the position and have taken the time to learn more about their culture and country.

What not to include in a German Cover Letter

When writing your German cover letter, there are a few things that you should avoid doing.

• Do not repeat information   from your resume or CV verbatim.
• Personal information   such as your age, marital status, or the number of children should not be included. This data is irrelevant to the employer and may lead to your being discriminated against.
• Do not use   informal language or contractions . The phrases "I'd want to," or "I'll be" are examples of informal language.
• Avoid a generic cover letter . Make sure that your cover letter is tailored to the position you're applying for. This will demonstrate to the employer that you are genuinely interested in working for them.
• Do not include a   photograph   of yourself.
• Do not use humor   or try to be witty in your cover letter. This is a formal business correspondence; therefore, keep it serious unless stated otherwise.
• Do not make any   negative comments   about your current or previous employers.
• Do not reveal your salary expectations or demands   during the interview. This may be discussed at length during the hiring process.

Keep the following in mind while drafting a German Cover Letter

A German cover letter should be concise and direct, as stated in the job description.

There's no need to include details about your interests or hobbies. The emphasis should be on your abilities and qualifications rather than your personality.

Employers may not be familiar with overly formal or technical language, so avoid it. Stick to simple, straightforward speech that anyone can comprehend.

Finally, double-check it for spelling and grammatical errors before submitting your cover letter.

German Cover Letter Template Ideas

Finding the ideal German cover letter template may be a challenging task.

The internet is your best friend for locating the perfect German cover letter template. Several excellent, free websites provide templates for various letters, including German cover letters.

Some of our favorites include:

Novoresume   is a website that provides free templates for various letters, including German Cover Letters. The website offers several templates for different types of letters and varying levels of experience.

Resume.io  is another website that has compiled the best German cover letter examples and templates to help you land your dream job.

Zety  is a website that provides cover letter templates for various professions. The website offers both free and paid templates.

Cover letters can be tricky, but following a specific format can make the time to research much more accessible and help you get your dream job. Remember to personalize your letter for each job application and highlight relevant qualifications and experience.

Need help with your German CV?

Don't worry! Check out our German CV guide below to know everything you need to create an outstanding German CV

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How to Write the Perfect German Cover Letter: Best Practices

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When a company searches for a new employee, several hundreds applicants could send their CVs. The HR department of the company I work for told me that sometimes a cover letter could be a crucial element in why they might decide to invite someone for an interview or not. If you plan to apply for a job in Germany, you have to learn how to write a German cover letter.

Let’s start and let me provide you with the essential information about cover letters in Germany in this article.

Key takeaways

• This article sheds more light on what the German cover letter is all about.
• A cover letter is a helpful extension of your CV .
• It gives you a great chance to introduce and position yourself as the person your new employer should choose.
• I am also providing you with some tips about the length , essential formulas , writing styles , and the required contents of the cover letter in Germany.
• At the end of this article, you will find a personal recommendation for finding professional cover letter writers online who can help you write it.

What is the German cover letter?

Alongside the German CV , you should also make sure that you are sending a cover letter. Even if the cover letter does not prioritize the preselection of candidates for further interviews, it might make a significant difference in the end.

The German SPIEGEL Magazine published an article about the importance of cover letters for an application in Germany. The interviewed recruiting professional states in this article:

“However, a job application is about working together in the future. Therefore, you’d better use the cover letter to tell a potential employer what is important to you in your job and how you would like to work together in the future.”

Based on my experience, you should never miss that chance to impress your future employer. It may make a difference if your CV is similar to others or might not fit 100% to the job offered.

Definition of the cover letter in Germany

Think about a motivation letter as an extended introduction to:

• who you are
• the reason you are sending the application
• why you are a good fit
• and why you could be of benefit to the company you are applying to.

It allows you to paint a more detailed picture about yourself instead of relying only on your CV. This strings together all the stages of your professional and educational life.

As you can see, a German job seeker’s letter can include quite some information about yourself.

This leads me to the next point, why an email instead of a cover letter is not enough.

In Germany, the cover letter is not an email

Most applications are now submitted online and no longer by mail. Whether you send your email or submit your CV and cover letter via a recruiting platform, they should not confuse a cover letter with an email.

If you send your CV via email, you should not mistake the email with your written cover letter. Your email can be short and sweet. There you can provide some basic information, such as your name and the name of your contact person, if available.

In the email you’ll be stating that you are sending your CV and your cover letter and asking for a reply.

The cover letter should be a separate PDF file or Microsoft Word Document.

Tipps regarding the German cover letter

Here are a few tips that I collected from my German friends.

Length of German employment cover letter

A cover letter for German employers should be roughly one to two DIN A 4 pages long.

I recommend you not write a cover letter that’s longer than this because hardly anyone will be willing to read it.

In general, using a larger spacing between lines and a comfortable to read font size will support the recipient’s efforts to read it.

Opening and closing formulas

It would help if you always used polite and formal addressing and closing formulas.

As you might be aware, there is a standard version for “you” in German: “Sie.” This is how Germans address everyone they are not closely acquainted with.

Even if you know your first point of contact in the company you apply to, I’d still not recommend the informal version for “you” used as “Du” in German.

But why is that?

Most likely, more people will be reading your cover letter throughout the application process. And it’s considered impolite in Germany to use “Du” instead of “Sie.”

Standard addressing formulas are, for example:

“ Sehr geehrte Damen und Herren ,” meaning “dear sir or madam,” is the most general variation.

If you know your first point of contact by name, you can also address them by using, for example, “ Sehr geehrter Herr Weidel ,” which means “Dear mister Weidel” in English.

Always address them with their family name, not with their first name.

It’s best to close a cover letter using the standard formula “ Mit freundlichen Grüßen ,” similar to “Best regards” in English.

Make sure you add your name with some white space in between so that you can sign the letter manually before sending it out.

Sentence length

You should make sure not to write any lengthy sentences. Better keep your sentences as short as possible. This helps the reader quickly grasp the content and understand what you are writing about without having to overthink it.

Individual cover letters

Even if you are applying for more than just one position at once, make sure you rewrite your cover letter every time.

You should tailor he cover letter should to the company you apply to.

You can’t use the central part of a cover letter for more than one job application.

Give examples

Reading through the job offering or job ad is crucial. It is better if something stands out that you can refer to in your cover letter. If specific personal strengths are required, give a short and easy-to-understand how you meet up.

Answers to questions

Are there any questions included in the job advertisement? If so, answer them and make sure that you answer all of these in your letter.

Refer to the company you apply to

Since nobody likes to receive a mass-produced application, make sure that you mention something that stood out for you while informing yourself about the company you apply to. Allow them to understand why you chose to apply for that specific job in their company.

Grammar and spelling

Of course, taking care of any grammar or spelling mistakes is always a good idea. If possible, let a professional read through your cover letter. If you have no professional at hand, you might have to find someone capable of reading and writing German fluently enough to support you here. I have always used Fiverr * for that kind of service in the past.

The structure of the application letter in Germany

From a structural point of view, a formal job inquiry letter can be a bit longer than you might have experienced that so far in your home country.

Basic information

At the very top of the page, please include:

• your full name
• phone number
• and other contact information

Also Include the full name and address of the company. And the name of the contact person you address the cover letter to, in case you know the name.

As a last formality, include the date and subject matter.

You can then address the person the cover letter is written for by name or use the standard formula of “Sehr geehrte Damen und Herren” as mentioned above.

Now it’s time to divide the cover letter into four different paragraphs.

First paragraph – Introduction

Make sure that you introduce yourself and give the reader why you are applying for the specific job. Some ideas might be that you recently relocated to Germany and are now searching for a job. Another option might be that you want to make a career change. It should be clear to the reader what your intention is.

Second paragraph – Your professional experience

The second paragraph is about your professional experience, skillset, and abilities. If there is anything worth mentioning that you believe would help you stand out from other applicants, please consider mentioning it.

Suppose you are still working outside of Germany. In that case, you might also consider providing some details about your current position, the company you are working for, and the daily tasks you are regularly doing.

If you achieved anything remarkable in the past that might benefit your future employer, let them know about it. It’s another chance for you to shine.

Third paragraph – About the company and the reason why

Before writing this paragraph, think about why the company should hire you instead of someone else.

How can you be of benefit to your future employer?

Try to describe why you are a good fit for the position, the job offered, and how you might fit into the team.

You should consider finding out more about the company you apply for and get some background information.

Since it’s not unlikely that people will search for you on LinkedIn, do the same and search for the company there.

You will most likely get a good idea about their corporate structure and maybe even about the team you would be working with.

Fourth paragraph – Closing

In the last paragraph, you should state that you are interested in the company and the position. Thank the person or the people who would read your cover letter for considering you for the offered job.

Also, please mention that you’d be looking forward to meeting them in person or virtually for the interview soon. And that you are looking forward to a reply.

Let professionals write the German introduction letter for you

Germans who changed their position quite often are all used to writing those cover letters as they have a long history in the German application process.

Writing a cover letter as a foreigner based on German standards can be challenging.

Why use a professional cover letter writer?

You should use a professional cover letter writer for your application if you are not 100% familiar with the German language and application process.

Cover letter writers whose native language is German can help you create a perfect cover letter for you.

Your chances of success with your application, assuming your CV already looks interesting, will be significantly higher when you send over a well-written letter for German employers.

Where to find a professional cover letter writer?

From my own experience, finding an excellent motivation letter writer is not difficult.

I have a great experience with the freelancer platform called Fiverr *. You can search for “ German cover letter ” there and find good results.

I want to give you one piece of advice to choose someone located in Germany and whose native language is German.

They are most likely very familiar with the specifications and can write fluently in German.

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How To Write A German Cover Letter – A Step By Step Guide

by Cheryl Howard | Apr 7, 2024 | Berlin Guides , Job Applications , Working In Berlin | 0 comments

HOW TO WRITE A GERMAN COVER LETTER – A STEP BY STEP GUIDE

Have you been l ooking for a job in Germany, applying for several positions, and finding that you’re not getting any responses? It happens to the best of us, even to those who work in   highly demanded professions   like software developers, marketing professionals, economists, and more.

Searching for a job , especially one right for you, is a daunting task that takes   a lot   of work, patience, and perseverance. When you add looking for a job in a foreign country like Germany into the mix, it’s even more challenging. You’re probably unfamiliar with the country’s norms when creating job applications and could unknowingly be making mistakes. What’s more, a lot of the information about how to write a German cover letter is often outdated and/or created by people with zero experience in recruiting.

The most significant part of getting noticed by German employers is your ability to put together a solid job application, which usually includes a well-written and designed cover letter and CV that tells a story about you and why you’re uniquely qualified for that position.

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 WRITE A GERMAN COVER LETTER LIKE A SEASONED PRO

📖 📖 📖 Bookmark THIS extensive guide on how to write a German cover letter and use it as a frame of reference when applying for jobs in Germany.

1) Are Cover Letters Really Needed?

As you’re searching for a job in Berlin, or anywhere in Germany for that matter, have you asked yourself these questions:

1) Do I need to write a German cover letter when I’m applying for jobs?

2) Are cover letters relevant when my CV already tells my story?

3) Does anyone even bother to read cover letters?

Let me tell you a story:

I worked for one company when a member of senior management asked, “Why do people write cover letters? I   never   read them. I only want to see their CV, and I’ll get in touch if it’s interesting. I’m way too busy to read both cover letters and CVs.”

A very fair point and I agree with him 100%. His pain was also my pain, as I was reviewing several job applications each day and looking at people we could potentially add to our team. It was time-consuming and tedious, especially when we wanted to ensure whoever applied was given a fair shot.

It’s true that not every recruiter or hiring manager will read it (like that manager), and some companies (like where I currently work) even ask candidates   not   to submit cover letters. However, many companies still expect to see one.

So do you need a German cover letter? Yes, most definitely. Even though they feel like a waste of time (and sometimes really are), cover letters are essential when applying for jobs in Berlin or elsewhere in Deutschland.

2) Why Should I Write A German Cover Letter?

There are a number of good arguments about why you should take the time to write up a cover letter for your job applications:

1) There’s a slight chance that not submitting a cover letter will result in immediate rejection. A recruiter or hiring manager may think that if you didn’t put in the effort to make a cover letter, why should they even consider you for the job? While this is silly, don’t take a chance and make it a habit always to include a cover letter.

​2) Some (not all) HR software scans submitted documents looking for specific keywords. A cover letter that mentions certain keywords from the job description could help you bubble to the top of the candidate pool, where you’re more likely to get noticed before other candidates.

3) Called a motivation letter in Germany ( Motivationsschreiben ), a cover letter is your chance to shine. It’s when you can tell the company why you want to work for them, explain how uniquely qualified you are for that role, and really make your personality come through.

​Think of it like this – when you go to the theatre to watch a movie, you’ll see trailers for upcoming flicks. They only last one or two minutes, but if the trailer is really good, they’ve hooked you, and eventually, you’re going to go out and watch that movie.

Your cover letter is exactly like that movie trailer. It’s a preview of your CV and you as a person. A cover letter’s main call to action is to make the person reading it want to know more. They’ll spend time reviewing your CV and, hopefully, contact you for that first interview.

4) A cover letter shows diligence and interest from your side. Employers are keen to know why you want to work for them, learn why you’re the person they should hire, and if you’re passionate about your chosen field.

If a cover letter is done well, in the sense that it’s framed as a well-written and compelling narrative, it’ll motivate the employer to contact you for an interview. Most people do really read them, so it’s worth spending time writing one that makes you stand out from other applicants.

3) How Do I Structure A German Cover Letter?

Following a fixed structure and method that you can repeat for each new job application makes writing a cover letter way easier.

Always include these vital elements in a cover letter:

1)   Salutation   – Address your cover letter to that person using formal German greetings such as “Dear Herr Müller” or “Dear Frau Schmidt.” If no contact is listed or you’re unsure about which greeting to use (you don’t ever want to address someone as Herr when they’re a Frau, for example), use a generic greeting such as “Dear hiring manager” or “To whom it may concern.” If you read other online texts saying that you  always  have to specify a specific contact name, this is very untrue. More and more German companies are refraining from adding contact names to job descriptions to avoid being spammed by applicants. So don’t stress out on this point at all, as using a generic greeting is not only expected but completely acceptable.

2) Intro   – This section should be one paragraph maximum. Personalize your cover letter by telling the company  why you want to work there.  Be specific and use supporting examples gleaned from company research. Doing so will impress the company and show you did your homework before applying. Remember that this section is not about you but about them as an organization. Avoid self-serving statements when telling them why you want to work there. For example, don’t say you want to work there because the office is down the street from your flat or you heard they pay exceptionally high salaries. Instead, say you’re impressed with the company culture, that you identify with their sustainability mission, and that you want to be part of building out the next stage of their growth.

​ 3) About You   – This section can be one or two paragraphs long and is the “meat” of the cover letter and where you need to sell yourself. Pull points from the job description to tell your potential employer   why you’re uniquely qualified for the position . Build on those points by using personal examples that draw from your experience, education, and more. Ensure your examples are specific, build on one another in a complementing fashion, and tell an exciting story. Say that the role calls for someone with leadership experience. You can tell them that you have 10 years of experience managing distributed teams of varying sizes. You can further say that you excel at creating and maintaining high-performing teams with a track record of meeting deadlines. And finish by telling them how you launched a project that helped the company make millions of euros. Whatever you do, don’t just list a bunch of keywords, repeat the job description itself, or write a novel.

4) Closin g   – Reiterate your excitement about the company and the open position. Let them know you want to learn more and would welcome a chance for an interview. Be sure to tell them about your availability and how to best get in touch.

A few more tips about how to structure a German cover letter:

1) If you’re sending the cover letter by email or uploading it to an applicant tracking system, you don’t need to include the address information of yourself or the company. For that matter, a signature isn’t required either. These things are entirely unnecessary and irrelevant as we no longer live in the Stone Age.

2) If anyone prints or references your cover letter for an interview, you can leave the date on it so they know when you applied for the role.

Strive to ensure the narrative in the letter flows well and tells a unique story about you and why they should hire you over anyone else out there.

4) Should I Customize My Cover Letter For Job Applications ?

Yes, we know. It’s   a lot   of work to create a new cover letter every time you apply for a job, but sending the same cover letter out won’t do anymore. You need to show employers you took time to research their company, tell them why you want to work there, and why they should hire you.

This is why personalizing the cover letter is really important. They need to see the real you and that you were thoughtful in your job application. Anything less makes it look like you’re not really interested in the role and could see your job application land in the recruiter’s NO pile.

Suppose a cover letter is simply a regurgitation of the job description or a generic copy-and-paste text you’ve used for every job application. The recruiter or hiring manager will easily be able to spot this and may make the company less likely to contact you. Again, don’t take a chance.

Read about how to customize cover letters when you’re submitting unsolicited job applications . 

5) How Do I Use Company Research In My Cover Letter?

Before writing a cover letter, we recommend that you complete in-depth research on the company to which you’re applying. The research will help you a lot, especially as it’ll give you the information you can embed in your cover letter and use later to ask questions during an interview.

You need to tell the employer why you like their company and show you did your research, by looking at   Glassdoor reviews , browsing through their website, reading their press releases, etc.

Read our detailed guide about how to   research a German company .

6) How Long Should A German Cover Letter Be?

Keep the cover letter to a single page and not more than 3 – 4 paragraphs. Be succinct (i.e., avoid long wordy sentences or overuse of adjectives) and   summarize, summarize, summarize .

Pick key points from your CV and/or job description but don’t repeat things verbatim.

7) Should I Use An Automatic Text Generator or AI?

I’ve played around with ChatGPT and boy, is it good. Like really really good!

Call me old school, but in general, I’d still suggest writing your own cover letter without the help of predictive text generators or AI.

I say this for two reasons:

1) Many of these generators like Speedwrite yield text that doesn’t make much sense at all. It often reads as if it were written by a robot and spits out alternative text that says exactly the same thing but in a slightly different way.

2) Even worse, it won’t sound like you. A cover letter should be an honest and accurate reflection of who you are and how you communicate. I cannot stress that enough, especially if you’re being hired into a role where communication skills are key.

What you could do is use AI to write that very first draft cover letter. Then you could use that text as a baseline and improve it using your own words. Try out this beta AI from Imagine to get started! 

Alternatively, you can write a draft first and then use a tool like Grammarly to better what you’ve written.

We know this can be tough if you’re not writing in your native language. In these cases, make sure you get other people to proofread your cover letter or even hire a professional to help you out.

8) Should I Write My Cover Letter In German ?

Writing your cover letter in German may help you get noticed by HR software or LinkedIn search engine algorithms.

Be careful and use your best judgment here, though. It could backfire when they discover that your level of German doesn’t match the level of what’s in your cover letter.

Let me tell you another story:

A recruiter I used to work with told me that she’d found a dream candidate for a position that had been open for a long time. This person was applying from abroad and had submitted   both   their CV and cover letter in German.

The first interview was scheduled, and during the call, the recruiter was surprised to find that the candidate didn’t know any German at all. Turns out they’d paid someone to translate their documents.

Sadly, the candidate was rejected for their false claims of being fluent in German and wasting the recruiter’s time. And contrary to what many say, German fluency is absolutely essential for most available positions in the country. 

Of course, it could go the other way and the company may still hire you anyway because you’re such a good fit. But please, be honest upfront and if you decide to write your cover letter in German, indicate your language level (like B1 or C1) very prominently on your CV and in your cover letter. Then the decision will be left to the employer to contact you.

9) Can I Stretch The Truth Because Everyone Fibs A Bit?

Above all, be humble and honest about things, like your education, work experience, level of German, etc.

It’s easy to lie or exaggerate when you want a job, and we’ve all been told to “fake it until we make it,” and in many cases, it can work in your favor. But let’s be real here, this behavior is unprofessional, not to mention unethical.

Not long ago, I was shocked to read the LinkedIn profile of a former colleague who claimed to have led a high-profile project for our company. That project wasn’t even started until after that person left. This person was blatantly lying and taking credit for other people’s work that she didn’t do.

Don’t be that person. 

False claims could come back to haunt you. For example, the Berlin community is small and people know each other. A potential employer may know someone at one of your former companies and informally reach out to them for information about you.

If they uncover any lies, it will likely cost you the job, even your reputation.

Of course, be confident in your accomplishments, and don’t undersell yourself. Just make sure you’re telling the truth.

10) How Do I Create A Well Designed Cover Letter? 

You could just type of bunch of text into a Google document and send it off. But how about making your cover letter look nice using websites like   Canva   or   Edit.org , where you can find beautiful and professional templates for free?

Other things to keep in mind:

1) Use a large and readable font that considers general accessibility guidelines. Sometimes people try to jam as much information as possible onto a cover letter and to make it fit a single page using ridiculously small font sizes. Trust me – no one wants to use a magnifying glass to read your cover letter.

Use this   guide from Indeed   which speaks to the right font and font size to use on CVs, which also applies to cover letters.

2) Don’t make your paragraphs too long and use sensible spacing to make your cover letter easier to read.

3) Your   German CV   should have a similar look and feel. This way, the cover letter, and CV will appear as one fluid job application package.

11) Do I   Really   Have To Follow These Rules?

No, of course not! Our guidelines are simply here to help you write a good cover letter that’s more likely to get you noticed by German employers.

There’s no reason not to get creative and have fun with your cover letter. This may also mean breaking some of the “rules” outlined here.

Be bold and dare to take unique approaches that challenge the status quo. Perhaps give them a link to a video you made telling them why you want to work there. Share a sample of what you can do for them by sharing some insight on how you’d approach your job. Invite them to check out your blog or social media.

The sky’s the limit. A unique cover letter will help you stand apart from other candidates.

12) How Can I Ensure My German Cover Letter Is Of High Quality?

Make sure there are no spelling or grammatical errors, get the company name and other details right, and if you can, have a second or third pair of eyes review your cover letter. This can be a friend, partner, or even, a paid professional. Proofreading is essential, as if you’ve been staring at the same documents for hours, it can be super easy to miss out on small mistakes you might’ve made.

This advice might sound really obvious and basic, but trust me, I’ve seen tons of job applications with errors on them. I must also confess that I once put the wrong company name in a cover letter and somehow still got several interviews with them. Miracles happen, folks! 🤣

Anyway, avoid sloppy mistakes if you can, and make sure your German cover letter is top-notch.

What do I recommend?   Join my   Facebook community   of more than 8,000 people and ask someone there for a   cover letter exchange . Another person can review your cover letter and give you feedback and you can do the same for them.

That’s a wrap! Follow these tips to write a really good German cover letter that’s going to land you a job in Germany.

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Cheryl Howard, Founder @ The Berlin Life

Hi, I’m Cheryl. My mission is to help you move to Berlin and find work.

A Canadian in Berlin for 10+ years, I have the unique experience of moving to Berlin – not once, but twice. During my time in Berlin, I’ve had five different visas and worked as both a freelancer and a permanent employee for   numerous   Berlin companies. I even managed to find a new job during the pandemic  and again in 2023, during Germany’s  recession and massive layoffs in tech. 

My day job has involved work as a hiring manager, overseeing the recruitment of countless people, as well as a team coach helping teams and individuals work better and find happiness in their careers. Through my side projects, I’ve also shared my personal experiences by publishing a series of helpful blog posts, creating a thriving community of job seekers, and hosting events to help people find work in Berlin. In 2021, I decided to put my coaching and recruiting talents to use by creating The Berlin Life, bringing my existing content and community together in one spot.

The combination of my personal and professional experience means I know  exactly  what it takes to move to Berlin and find work.

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My Life in Germany

All you need to know about studying, working, and living in Germany

How To Write Your Cover Letter in Germany (+ English Example!)

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Looking for a job in Germany and wondering how to write your cover letter? You are at the right place. In this article, you will learn how to write your cover letter in Germany, including the format, style, and structure. We also include some tips here on writing your cover letter in Germany. You can also download a free German cover letter example (in English).

Table of Contents

Introduction

7 seconds . This is how long it takes to form a  first impression . So, giving an excellent first impression in the interview is essential. But do you know that your first impression is not formed in the interview? It is formed in the first contact you make. You are right. The first contact is your job application.

That is why sending a good CV and cover letter in your job application is very important. This determines whether you have a chance to come to an interview, where you can make your first impression (physically).

What is a cover letter (Anschreiben)?

Your cover letter is the very first impression you give your potential employer. It is one of the deciding factors whether you get a job interview or not. If it catches the recruiter’s attention, he will want to learn more about you by inviting you to an interview.

So, your cover letter should highlight your skills and experience that fit a job’s specific requirements. You should use many examples and facts to convince the recruiter why you are uniquely qualified for the role. Tell the recruiter why you want to work for that company. 

The cover letter should be professional. The goal is to supplement your CV but not duplicate it. While your CV focuses on your skills and experiences, your cover letter should focus on your motivation and how you can apply those skills to the job.

Do you really need to write a cover letter in Germany?

You may not need a cover letter for your job application in many countries. How about in Germany? How important is it to have a cover letter?

In Germany, a cover letter was one of the most essential elements in a job application. However, its importance seems to reduce in recent years.

According to a survey,  59% of the recruiters in Germany accept job applications without cover letters. Many think that having a CV is already sufficient.

However, if you want to increase your chance of landing your dream job, it is still better to write a cover letter. Imagine if 59% of the recruiters in Germany do not require a cover letter. It means that the other 41% will.

Not having a cover letter reduces your chance of getting an interview invitation. You may even get an immediate rejection because of not submitting a cover letter.

Should you write your cover letter in English or German?

This is a tricky question. Unless specified in the job advertisement, it is better to submit your cover letter in German. However, if you do not speak any German, it may be better to submit your cover letter in English. 

Why? It is because you won’t want to give false hope to the recruiter that you speak German while you cannot.

I once went to an interview in Germany after submitting my CV and cover letter in English. Back then, I did not speak any German. When the interviewer saw me, he was shocked that I couldn’t speak German. The interview ended immediately after that, and I didn’t get the job.

So now, imagine you send all your application documents to the recruiter in perfect German. It is logical for the recruiter to assume that you speak some German. You will probably not get the job when you are not meeting his expectation, especially if he is looking for someone who can speak German.

If you do speak some German (even not perfect), you may want to submit your cover letter in German. In that case, make sure your cover letter has no spelling or grammatical mistakes. To be perfect, you can also use a   translation service  or a  cover letter writing service . 

On the other hand, if the job advertisement is written in English and you do not speak any German, try sending your cover letter in English. 

Even though insufficient German skills limit your opportunities, many international companies in Germany do have their hiring process in English. Here is how I  got my permanent full-time job in Germany without speaking German.

Sending your cover letter in Germany

Many big companies require you to submit your cover letter and other application documents via their online portal. In that case, send your application documents such as cover letter and CV in PDF format. 

Give a relevant name to each document. For example, use names such as “Your Full Name_CV” or “Your Full Name_Cover Letter”. This will make your documents look more professional. It will also be easier for the recruiters to identify your documents.

Some companies may require you to send your application via email. In that case, attach in the email all your application documents such as your CV, cover letter, and other certificates in PDF format. In the email content, write a short introduction about your application to the particular role and mention the attached documents.

Alternatively, you can copy and paste your cover letter into your email. Remove the address and the date in that case. Use your subject line in the cover letter as the subject of your email. The content of your email basically becomes your cover letter.

The format of a cover letter in Germany

A cover letter in Germany is a very formal letter. It follows the basic format of a typical business letter. Recruiters in Germany are used to this specific format. So, you should try to follow this format. Your cover letter may be viewed negatively if you use a format that is too different than the norm.

Keep it short and straightforward. Your cover letter should not be longer than one page. Also, leave plenty of space and don’t fill the page completely.  

The standard font size is 12. Your font should be readable. Do not use an unusual font that is too big or too small. Use a professional font such as Times New Roman. 

Besides, use the same fonts and font size throughout your cover letter. Your cover letter should be easy to read. 

You should also use the same formatting in all your other application documents. For example, you should use the same style for both your CV and cover letter.

Your cover letter needs to be readable. Don’t write a large block of text in your cover letter. Separate your text with clear paragraph breaks. There should be enough spacing between the different paragraphs as well.

Your cover letter should follow the layout rule called the  DIN 5008 Norm . It means that on an A4 size letter, the margin should follow the below standard:

• Left margin: 2.5 cm
• Right margin: 2 cm
• Upper margin: 4.5 cm
• Lower margin: 1.5 – 2.5 cm

The structure of a cover letter in Germany

Your personal info.

You should include your personal info in the top right-hand corner. This includes your full name, address, phone number, and email. Your email address should look professional, ideally with your name on it.

The company’s info

You should write this on the left-hand side below your personal info. Put the company name, contact person, and company address there. You should put the contact person’s name on the second line, under the company name.

Usually, you can find the contact person’s name in the job advertisement. If not, don’t be afraid to call the company to find out who handles the job applications.

Write the date in European format and place it below the company’s info on the right-hand side.

The subject line should state what position you are applying for. You should bold it so that the recruiter can easily spot which position this cover letter is for.

Use the name of the contact person you stated in the company’s info. Research the company culture to see if using the first or last name is more appropriate. If you are not sure, always go for the last name.

This should include:

• The first paragraph (introduction)
• The second paragraph
• The third paragraph
• The last paragraph (short closure)

Sign here and write your name below your signature.

Enclosure (Anlage)

Under your signature, you should name which attachments you are sending in the job application, e.g., CV, reference letters, etc.

The content of a cover letter in Germany

The content of a cover letter in Germany should consist of four paragraphs. Do not repeat what you have stated in your CV. Your cover letter should sound unique. The goal is not to tell your whole story. Instead, give a preview and make it interesting enough so that the recruiter wants to know more.

Position yourself ahead of other candidates by focusing on the value you can bring to the company, but not what you can get from the company.

The first paragraph (introduction) – 3 to 4 lines

This is an important paragraph. The recruiter reads this to determine if he wants to continue reading your cover letter. So, the goal of this paragraph is to arouse interest and make the recruiter continue to read.

Why are you applying for the position?

For example, you want to have a career change, or you have just relocated to the city. And explain why. You should promote yourself even if you are unemployed by mentioning something positive.

Also, mention something company-specific. For example, you can convince the company that you want to work there because of their company mission. Maybe the company operates in a way that minimizes damage to the environment? Or perhaps the company sponsors social projects?

Where did you learn about this position?

State where exactly you learn about the position, e.g., from a job portal. If you talk with someone from the company at a job fair, mention the person’s name. 

Similarly, if you learn about the position via a friend or an employee from the company, mention this person’s name as soon as possible. This can arouse interest and encourage the recruiter to keep reading your cover letter. 

What is your current position?

If you want, you may also describe your current position here. If you have not graduated yet, you can mention your course of studies.

The second paragraph – 5 to 6 lines

This paragraph should show your skills, abilities, qualifications, and experience. Mention any achievement that makes you unique and show your strength. Make sure to mention only those that are related to the position. 

Tell the recruiter where you learn these skills, for example, from your past job experiences. Don’t be afraid to mention your private projects if they are relevant. It can show your personality and your initiative beyond your profession.

Remember, you should not be just telling. You should prove your skills with evidence. For example, instead of just saying that you have good leadership skills, mention that you have successfully led a specific project as an example. Do not write too many details, though. The recruiter can read the related information in the CV.

The third paragraph (5 to 6 Lines)

Here is where you link your skills to the position you are applying for. Show how your unique skills and experiences listed in the last paragraph are relevant to the job and the company. Tell the company exactly what you have to offer and how you can help the company to be successful.

Use some personal examples to show how you can use your experience to help to achieve the company’s goals. Tell them what you can do for the company that no one else can do.

Pay attention to which skills are listed in the job description. Make sure you demonstrate how you own these skills by providing examples.

Besides, explain why you want to work in this particular company and this role. Look at the company’s missions and vision. Check the company’s website or social media channels to state any exciting facts. 

Maybe you are interested in the company because it supports social projects? Or perhaps because it has an informal corporate culture? Be genuine and tell the company why working there aligns with your values. Make sure to mention the company’s name.

The last paragraph (short closure) – 3 to 4 lines

This is where you highlight your interest again. Describe what you wish for the future and explain how you can contribute to the company. Tell the company when you can start working, and only mention your salary expectation if required. 

Close politely by saying that the company can contact you in case of any questions and you look forward to talking with them in a  job interview .

Free Cover letter example to use in Germany

Do you want to feel what a cover letter looks like in Germany? Here you go.

You can also download this German cover letter example for your own use here .

10 Tips to write your cover letter in Germany

1. do not use the same cover letter for different job applications.

Different jobs have different requirements and descriptions. Every company is different. You should tailor-make your cover letter for each job application. This is important because recruiters want to see that you have made an effort when applying for the job. 

You should research the company and tell them why you want to work for them specifically. Mention what attracts you to work there based on your research. Check the company’s website, review, and social media channels to get some ideas. Pay attention to the job requirements and relate to them when writing your cover letter. You should also write with the same wording and tone used by the company.

Recruiters can feel it if you just use a general cover letter without mentioning some facts about the specific company. So, show your research capability and customize your cover letter.

2. Include keywords in your cover letter

Many recruiters use software that scans application documents and searches for specific keywords. This software helps to filter out irrelevant applicants and thus saves time for the recruiters.

What does it mean for you? Well, suppose your application documents do not include the keywords the recruiters want to see. In that case, your documents will be filtered out and never be seen by the recruiters. So, including keywords helps you to pass the first stage and get your application documents in front of the recruiters.

Want to understand if your application documents include the right keywords? Use this  free tool to get your CV analyzed! You can see how the software presents you in front of the recruiters regarding top keywords and skills.

3.      Proofread your cover letter

Your cover letter in Germany should not have any grammatical or spelling mistakes. Make sure you contain the correct details, the right company name, and the proper job position. Otherwise, it will show that you are careless and not professional.

The best would be to have someone else proofread your cover letter. You can ask your friend or hire a professional to do it. This is especially important if you decide to submit your cover letter in German and you are still learning German. In that case, you may want to use the proofreading (and/or translation) service from Lingoking .

Writing your cover letter in German may have the advantage that your letter includes the right keywords scanned by the software.

As mentioned before, only write your cover letter in German if you have sufficient German language skills. You won’t want to give false hope to the recruiters that you speak perfect German while you cannot. You can also indicate your German language level in your cover letter and CV. This is so that the recruiters have a realistic expectation of your language skills.

Suppose you want your whole application to be taken care of. In that case, TopCV offers packages including both the CV and cover letter. The service ensures that your application documents are professionally written, well-formatted, and keyword optimized. 

4. Be honest and confident

Your cover letter should reflect the truth. For example, do not write that you can communicate in German while you cannot. Instead, indicate that you are working hard on improving your German. The recruiters will appreciate your effort if you are sincere and can prove it with examples.

Besides, you need to be confident and state clearly why the company should hire you instead of other candidates.  Show confidence by writing “I am sure I will…” instead of “I think I would…”. Mention the interview like it is going to happen. For example, you can write, “I am looking forward to discussing more with you in a personal interview.”

5. Keep it short and relevant

You should keep your cover letter on one page. Use a simple layout so that your letter is easily readable. Only write relevant information on why the company should hire you. Avoid flowery language and long wordy sentences.

Your cover letter shows your ability to sell yourself without much fluff. It should be concise and full of sound arguments why the company should hire you specifically.  

6. Make sure your social media is clean

Nobody wants to see drunk pictures of you at a party. Before applying for jobs, search the internet with your name and see what comes up. You should remove any unprofessional content on your social media, such as Facebook or Instagram.

Besides, create a professional LinkedIn page. Nowadays, many recruiters rely on LinkedIn when searching for talents. Make sure your LinkedIn page looks professional and up to date.

7. Avoid passive voice

Your cover letter should sound positive. You should use only active verbs because they make your writing more exciting and dynamic. You can show the “who” and “how” in a sentence.

On the other hand, passive voice is generally weak. It describes simply a state of existence without action. In your cover letter, you should sound active and be responsible for your achievements.

8. Think from the perspective of the recruiters

My friend once asked me to proofread her cover letter. I was shocked to see that everything was written from her perspective and why she wanted to work for the company in her cover letter.

When writing your cover letter in Germany, make sure it is not all about you. It is about what value you can bring to the company. Think from the perspective of the recruiters. What are they looking for? What do they want to see from a candidate? Rephrase your skills and experiences and make them relevant to the requirements stated in the job advertisement.

It is not just about what you can get from the company but also what the company receives from you.

9. Use examples

Do not just mention you have good communication skills or leadership skills. Instead, you should prove your skills by giving examples. Use numbers and data whenever possible. For example, leading a team of 10 people or leading a project that resulted in a 10% increase in revenue. Focus on the result and not simply your participation in the project.

10. Formatting and style are important

Your cover letter should be formal. Use complete sentences instead of bullet points. You should also use the same formatting and style in your CV so that your application d ocuments look consistent. Avoid unusual font and size. The best is to follow  the German format  de scribed in this article.

The cover letter is an essential part of your job application in Germany. Its goal is to get an invitation to the job interview. Your cover letter allows you to show your personality based on your tone and how you write.

Take it seriously. Be concise, professional, and also friendly. Remember to adapt your cover letter to the style of different companies. Good luck and happy job hunting in Germany!

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How is your job hunting progress in Germany? Did the recruiters in Germany ask you questions based on your cover letter? Leave a comment below and share your experience!

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Crafting a Perfect German Cover Letter: A Comprehensive Guide

Crafting a German Cover Letter that resonails with the unique expectations of the German job market requires a keen understanding of cultural nuances and professional standards. How do you ensure that your application stands out in a market known for its preference for precision, thoroughness, and high-quality documents? This article will guide you through the art of writing a German Cover Letter that not only showcases your skills and experience, but also adheres to the discerning standards of the German job market.

All cover letter examples in this guide

Sample Cover Letter in German Language

Sehr geehrter Herr/Frau [Nachname],

Ich habe mit großem Interesse Ihre Stellenanzeige für die Position [Jobtitel] auf [Website/Zeitung] gelesen und möchte mich hiermit bei Ihnen bewerben.

In den letzten [Anzahl] Jahren habe ich in der Branche [Branche] umfangreiche Erfahrungen gesammelt und meine Fähigkeiten in [Key Skills] kontinuierlich weiterentwickelt. Diese Fähigkeiten, kombiniert mit meiner Leidenschaft für [Bereich], machen mich zu einem idealen Kandidaten für die ausgeschriebene Stelle.

In meiner vorherigen Position als [Jobtitel] bei [Firma], konnte ich beachtliche Erfolge erzielen. Ich habe [Erfolge/Aufgaben] erfolgreich abgeschlossen und dabei meine Fähigkeiten in [Bereich] unter Beweis gestellt. Ich bin davon überzeugt, dass ich mit meinen Fähigkeiten und Erfahrungen einen wertvollen Beitrag zu Ihrem Team leisten kann.

Ihr Unternehmen beeindruckt mich mit seiner klaren Vision und erfolgreichen Geschichte. Die Werte und Ziele, die Sie verfolgen, decken sich mit meinen eigenen und es wäre mir eine große Freude, Teil Ihres Teams zu sein und zu Ihrem weiteren Erfolg beizutragen.

Ich freue mich sehr auf die Möglichkeit, bei einem persönlichen Gespräch mehr über die Position und Ihr Unternehmen zu erfahren und würde mich über eine Einladung zu einem Vorstellungsgespräch sehr freuen.

Ich danke Ihnen für Ihre Zeit und die Berücksichtigung meiner Bewerbung.

Mit freundlichen Grüßen,

Harnessing Key Phrases for Your German Cover Letter: A Translation Guide ‍

In this section, you will find a comprehensive list of useful terms related to writing a Cover Letter in German, translated from English into German. This glossary can serve as a useful tool for those seeking to craft a professional and well-articulated Cover Letter in German.

• Education - Bildung
• Skills - Fähigkeiten
• Internship - Praktikum
• Work Experience - Berufserfahrung
• Job Application - Bewerbung
• Resume/CV - Lebenslauf
• References - Referenzen
• Qualifications - Qualifikationen
• Hiring Manager - Einstellungsmanager
• Position - Position, Stelle
• Career Goals - Karriereziele
• Salary Expectations - Gehaltserwartungen
• Professional Development - berufliche Weiterbildung
• Achievements - Leistungen
• Responsibilities - Verantwortlichkeiten
• Interview - Vorstellungsgespräch
• Job Offer - Jobangebot
• Cover Letter - Anschreiben
• Full-time - Vollzeit
• Part-time - Teilzeit
• Temporary - Befristet
• Permanent - Unbefristet. ‍

Harnessing the Power of German Grammar for Your Cover Letter

In writing a cover letter in German, it is important to use the correct grammar and conjugations to present yourself professionally. The letter should be written in the first person and in the present tense, as you are describing your current situation and aspirations. For example, "I am currently working" would translate to "Ich arbeite derzeit". If you are describing past experiences, use the perfect tense. For instance, "I have worked at X for Y years" would translate to "Ich habe X Jahre bei Y gearbeitet".

Moreover, it is crucial to use formal language in a German cover letter. The pronoun "Sie" should be used instead of "du" to address the recipient of the letter in a respectful manner. Also, it’s important to remember to use the formal version of verbs. For example, "I am applying" would be "Ich bewerbe mich", not "Ich bewerb mich". In addition, all nouns in German need to be capitalized. Lastly, remember to use the correct endings for adjectives depending on the case, gender, and whether the noun is singular or plural. For example, if you want to say "I am a dedicated employee", you would say "Ich bin ein engagierter Mitarbeiter".

In conclusion, when writing a cover letter in German, it is important to use the correct tense, person, and formal language to present yourself in a professional and respectful manner. Always proofread your letter to ensure that your grammar, conjugations, and punctuation are correct.

Understanding the Structure and Formatting of a Cover Letter in German

Securing a career in the competitive German job market poses its own unique set of challenges, but also tremendous opportunities for growth and achievement. A well-structured cover letter, tailored specifically to the German market, can be a decisive factor in overcoming these challenges and reaching one's career goals. It is an essential tool that showcases an applicant's professional aptitude, attention to detail, and commitment to excellence. The layout of the cover letter, in particular, holds a significant weight, as it serves as a reflection of the candidate's organizational skills and ability to present information in a clear, concise manner. Therefore, understanding and mastering the art of crafting an effective cover letter layout is not just advisable, it is paramount to success. This can be an inspiring and fulfilling journey, leading to a rewarding career in one of the world's most robust economies.

Besides the German Cover Letter Template, we also have other similar templates that you may want to explore.

• Croatian CV
• Slovenian CV
• Estonian CV
• Portuguese (Brazil) CV

The Importance of Contact Information in German Cover Letters

When writing a cover letter in German, the appropriate salutation will depend on the formality of the company and your relationship with the hiring manager or employer. In most cases, it is advisable to address the person formally, using their title and last name. If you are unsure of their gender, use the neutral "Sehr geehrte Damen und Herren" (Dear Sir/Madam). However, if you know the name of the hiring manager or employer, it is best to address them directly, for example "Sehr geehrter Herr Schmidt" (Dear Mr. Schmidt) or "Sehr geehrte Frau Müller" (Dear Ms. Müller).

• Sehr geehrte Damen und Herren (Dear Sir/Madam)
• Sehr geehrter Herr Schmidt (Dear Mr. Schmidt)
• Sehr geehrte Frau Müller (Dear Ms. Müller)
• Lieber Herr Schmidt (Dear Mr. Schmidt) - less formal
• Liebe Frau Müller (Dear Ms. Müller) - less formal ‍

Crafting the Opening Paragraph of a Cover Letter in German

In the opening paragraph of a cover letter written in German, the writer should first express their interest in the job position they are applying for. This can be done by stating that they are applying for the specific role at the specific company. The writer should then proceed to mention how they came to know about the job opening. This could be through a job posting, a personal referral, or any other source. It's important to mention this as it can give the employer an idea of how the applicant is connected to the company or industry. The introduction should be concise, engaging and should immediately capture the attention of the reader, compelling them to read further. It should also set the tone for the rest of the letter, providing a glimpse into the applicant's professionalism and enthusiasm for the role.

Crafting the Body Paragraphs of a Cover Letter in German

The main body paragraphs of a cover letter, whether written in English or German, are of utmost significance. They are the substance of your letter, where you present your skills, experiences, and qualifications in a coherent and engaging way. They serve to narratively showcase why you're the most suitable candidate for the job. When writing your cover letter in German, it's essential to ensure that these paragraphs are not only well-structured, but also that they articulate your strengths and align with the job requirements in a clear, concise, and persuasive manner. This will help you to stand out from other candidates and make a compelling argument for your candidacy.

Crafting the First Body Paragraph of Your Cover Letter in German

In the first paragraph of a cover letter written in German, it is crucial to incorporate your skills and experiences. This means you should emphasize your main abilities and pertinent experiences that make you a strong candidate for the job. It's also important to link these skills directly to the job requirements. This will show the employer that you have a clear understanding of what the job entails and that you possess the necessary qualifications to perform effectively.

Crafting the Second Body Paragraph of Your Cover Letter in German

The second paragraph of a cover letter in German should highlight your accomplishments and contributions from your past roles. It's an opportunity to showcase specific achievements, providing concrete examples of the work you've done and the results you've achieved. This is important because it allows potential employers to understand your capabilities and the value you could bring to their organization. Moreover, you should emphasize how these accomplishments can benefit the prospective employer, linking your past success to their needs or goals. This will help demonstrate your potential impact and relevance to the role you're applying for.

Crafting the Third Body Paragraph of Your Cover Letter in German

In the third paragraph of a German cover letter, it is essential to show that you have a good understanding of the company you are applying to. This includes showing that you've researched the company, are familiar with its products, services, culture, and mission. It's also important to explain why you believe the company is the perfect fit for you. This could be based on the company's values, its working environment, its opportunities for career growth, or other factors that align with your personal and professional goals. By doing so, you will demonstrate to the employer that you are genuinely interested in the company and that you are likely to be a good fit.

Crafting the Closing Paragraph of a Cover Letter in German

A well-crafted closure in a cover letter is crucial, irrespective of the language in which it is written. When drafting a cover letter in German, a strong closing paragraph becomes even more vital. This is because it serves as the final opportunity to leave a lasting impression on the reader and to express your genuine interest in the position. It's essential to express your enthusiasm for the opportunity and the willingness to participate in an interview for further discussions. Providing your contact details is also crucial, as it allows the employer to reach out to you easily. Lastly, expressing gratitude for the consideration of your application is a courteous gesture that can set you apart from other candidates. Therefore, a good closing paragraph can greatly enhance the overall impact of your German cover letter.

Ich bin sehr begeistert von der Möglichkeit, mich in Ihrem Unternehmen einzubringen und freue mich auf die Gelegenheit, meine Qualifikationen in einem persönlichen Gespräch weiter zu erläutern. Ich danke Ihnen vielmals für Ihre Berücksichtigung und freue mich auf Ihre positive Rückmeldung.

Understanding the Complimentary Close in a German Cover Letter

In a German cover letter, the complimentary close is just as important as in an English one. It is a sign of professionalism and respect. The closing should reflect the tone of your letter and your relationship with the recipient. The formal complimentary closes in German typically include "Mit freundlichen Grüßen," which translates to "With friendly greetings," and is equivalent to "Yours sincerely" or "Best Regards" in English. Here are a few more examples:

• "Mit freundlichen Grüßen" (With friendly greetings)
• "Hochachtungsvoll" (Respectfully yours)
• "Mit besten Grüßen" (With best regards) ‍

Signing Off a Cover Letter in German: A Simple Guide

In the context of the German job market, digital or handwritten signatures on a cover letter can both be effective, but they each offer a different kind of impact. A handwritten signature provides a personal touch, demonstrating your effort and dedication in customizing your application. It gives the impression of authenticity and sincerity, which can be appealing to traditional German employers. On the other hand, a digital signature is more convenient, especially for online applications. It demonstrates your comfort and proficiency with technology, which is increasingly important in the modern job market. Ultimately, the choice between a digital and handwritten signature should depend on the specific job and company you're applying to. It's crucial to understand the company culture and expectations before making a decision.

Navigating the Challenge of Writing a German Cover Letter with No Prior Experience

Navigating the process of writing a cover letter in German with no prior experience can be challenging. However, the following concise, easy-to-use tips are designed to guide you through this process. These suggestions offer a practical approach to writing a compelling cover letter in German, even if you are doing it for the first time.

• Begin your cover letter with a formal greeting : Use the formal "Sehr geehrte/r" followed by the recipient's title and last name. If you do not know the name, use "Sehr geehrte Damen und Herren". ‍
• Highlight your education : Emphasize your educational qualifications, especially if they are relevant to the job you are applying for. ‍
• Showcase your skills : Even if you don't have professional experience, you may still have skills that are relevant to the job. These could be language skills, technical skills, or soft skills such as teamwork or problem-solving. ‍
• Mention any internships or volunteer work : If you have participated in internships or volunteer projects, this counts as experience and should be mentioned in your cover letter. ‍
• Discuss your cultural experiences: If you have lived in Germany or have been exposed to German culture, highlight this. Employers value cultural understanding. ‍
• Be enthusiastic: Show your passion for the job and the company. This can help to make up for a lack of experience. ‍
• Use formal language: German business culture is quite formal, so make sure your cover letter reflects this. Avoid using slang or overly casual language. ‍
• Proofread thoroughly: Make sure your cover letter is free from errors. Consider asking a native German speaker to check your letter for any mistakes. ‍
• Close with a formal sign-off: End the letter with "Mit freundlichen Grüßen" followed by your name. ‍
• Attach supporting documents: Include any relevant certificates, degrees, or references with your cover letter. ‍
• Keep it concise: German cover letters are typically one page long, so make sure your cover letter is brief and to the point. ‍
• Tailor your letter to the job: Make sure your cover letter is specific to the job you are applying for. Avoid generic statements and focus on how you can contribute to this specific role and company. ‍

Helpful Tips for Crafting a Cover Letter in German

Writing a cover letter in German, like any other language, requires a certain level of precision, understanding of the language's nuances, and a deep understanding of the culture. This chapter provides additional tips and good practices in writing a German cover letter.

• Proofreading for Errors: One of the most critical steps in writing a cover letter is proofreading it for errors. This is especially important when writing in German because of the complex sentence structures and grammar rules. Spelling, punctuation, and grammar mistakes not only make the letter difficult to read but also give a negative impression about your attention to detail and professionalism. Always double-check your cover letter before sending it and consider asking a native German speaker to proofread it for you. ‍
• Using Formal Language: German language has two forms - formal and informal. When writing a cover letter, always use the formal language. This means using "Sie" instead of "du" and the recipient's last name instead of their first name. Keeping the tone formal shows respect and professionalism. ‍
• Addressing the Recipient Correctly: In Germany, titles and academic degrees are taken very seriously. Therefore, when addressing the recipient, include their full professional title, if known. For instance, if the recipient has a doctorate, use ‘Sehr geehrter Herr Dr. Schmidt’ or ‘Sehr geehrte Frau Dr. Schmidt’. ‍
• Keeping It Concise: German cover letters, like the English ones, should be concise and to the point. Try to limit your letter to one page. Be clear and straightforward about your skills, experience, and why you are interested in the job. Avoid unnecessary details and keep your sentences short and clear. ‍
• Formatting: Pay attention to the format of your letter. Start with your contact information at the top, followed by the date and the recipient's address. The letter should then have an introduction, a main body, and a conclusion. Sign off with a formal closing like "Mit freundlichen Grüßen" and your name. ‍
• Highlighting Relevant Skills: When discussing your skills and experiences, focus on those most relevant to the job you are applying for. Provide specific examples of how you have used these skills in your previous roles. This will help the employer understand your capabilities and how you can contribute to their company. ‍
• Showing Cultural Understanding: I f you are not a native German, showing that you understand the German business culture can be a big plus. This could be through mentioning your experiences in Germany, your understanding of German work ethics or any other relevant information. ‍
• Being Honest: Lastly, be honest in your cover letter. Do not inflate your skills or experiences. German employers value honesty and integrity, and any exaggeration or dishonesty can harm your chances of getting the job. ‍

Honing Your Skills: How to Improve Your German Cover Letter

Improving your German cover letter can significantly increase your chances of landing a job in the German market. Here are some practical tips to consider:

• Understand the German Format: German cover letters follow a specific format. Make sure you adhere to this by including your contact information, the employer's contact information, the date, a formal greeting, body, and closing. ‍
• Use Formal Language : In German business culture, formality is highly valued. Use "Sie" instead of "du" to show respect and professionalism. ‍
• Be Specific and Concise: German employers prefer cover letters that are straight to the point. Avoid unnecessary fluff and clearly specify why you are the best candidate for the job. ‍
• Use Correct Grammar: Incorrect grammar can be a major turn-off for German employers. If you are not confident in your German grammar skills, consider seeking help from a native speaker. ‍
• Personalize Each Letter: Avoid sending generic cover letters. Research each company and tailor your cover letter to match their values and requirements. ‍
• Mention Relevant Skills and Experience: Highlight the skills and experience you have that make you a suitable candidate for the job. Be sure to provide examples that demonstrate these skills. ‍
• Use Powerful Verbs : Using powerful verbs can make your cover letter more compelling. For instance, instead of saying "I worked on a project," you can say "I spearheaded a project." ‍
• Proofread: Make sure to thoroughly proofread your cover letter. Spelling and grammatical errors can be a red flag for employers. If possible, have a native German speaker review your letter. ‍

Wrapping Up: Mastering the German Cover Letter

In conclusion, writing an ideal cover letter in German demands a careful understanding of the language, culture and professional norms of the German job market. Certain key elements are vital, such as a formal salutation, clear communication of your skills and qualifications, a succinct explanation of your career objectives, and a polite sign-off. However, the emphasis should always be on showcasing the unique value that you, as a candidate, bring to the potential employer.

A strong cover letter can significantly impact your job application, setting you apart from the competition and providing a personal narrative to your professional journey. It can be the key to opening doors in your career, showcasing your motivations, and demonstrating your ability to fulfill the role's demands.

Tasuta allalaetav kaaskirja mall

Motivatsioonikiri, millele on enamikul juhtudel lisatud CV, on iga töötaotluse põhielement. Seda tüüpi kiri peab lühidalt kirjeldama oskusi, võimeid ja teadmisi, mis teil on ja mis on teatud huviga seoses otsitava ametikohaga. Selles mõttes peab kaaskiri lihtsalt sisaldama sellele ametikohale kandideerimise motivatsiooni ja põhjendusi. See peab äratama värbajas huvi ja panema ta pidama teid selle töö jaoks parimaks võimaluseks.

Kuidas koostada lihtsat kaaskirja

• 1 Valige oma valitud CV mall.
• 2 Austab ühtset struktuuri. Näiteks kasutage kaaskirja struktuuriga "Sina-Mina-Meie".
• 3 Lisage järgmised osad, apellatsioonivorm, lühitutvustus, kirja sisu ja järeldus
• 4 Ärge unustage viimast viisakusvalemit. Vaadake kaaskirja viisakusvalemite näiteid.
• 5 Isiklikuma ja formaalsema ilme lisamiseks lisage lehe allossa oma allkiri
• 6 Kui soovite saata selle meili teel, eksportige oma kaaskiri PDF-vormingus.

Teised kaaskirjade näidised

Kaaskirja struktureerimise nõuanded.

Kaaskirja kirjutamise hõlbustamiseks pidage meeles, et koguge eelnevalt kogu vajalik teave. Näidake toimetaja loovust, järgides samal ajal tüpograafiliste reeglite õiget kasutamist ja jälgides, et ei tekiks kirjavigu. Sest hea kaaskiri peegeldab teie kuvandit inimese ja professionaalina. Olge oma kirjutamisel loominguline ja originaalne, jäädes samas lihtsaks, kokkuvõtlikuks ja täpseks. ‍ Näidake läbitud punktide ohutust, enesekindlust ja meisterlikkust. Rõhutage, mida saate ettevõttesse tuua ja mainige oma erialast kogemust vastavas valdkonnas. Märkige ka kõik põhipunktid, mis panevad teid end uute ideedega täitva transformeeriva agendina ilmuma. Täpsustage oma võimet saavutada kavandatud eesmärgid ja kohaneda uute suundumustega.

Näita ennast positiivselt. Ärge langege sellesse viga, et kasutate sama kaaskirja mitme ettevõtte jaoks. Koostage kaaskiri iga taotletava töö kohta. Seda tüüpi kiri võimaldab tööandjal kujundada teie isiksuse kohta arvamust, sest see annab teile võimaluse täpsustada oma motivatsioone, mida lihtsas CV-s tegelikult ei kirjeldata.

Lihtsa ja tõhusa kaaskirja kirjutamise soovitused

• Laiendage Intro ‍ Pidage meeles, et pärast kõne valemit peate välja töötama sissejuhatuse, kus tutvustate end ametlikult ja isiklikult. Ärge unustage märkida peamist eesmärki, mis ajendas teid seda kirja kirjutama.
• Struktureerige oma kirja sisu Laske end juhinduda järgmistest küsimustest: – Miks?, Mis eesmärgil?, Kuidas?, Miks soovite selles ettevõttes töötada? → selles osas peate kirjeldama, mida saate ettevõttele tuua. – Rõhutage, kuidas teie teadmised võivad oluliselt mõjutada ettevõtte funktsioonide arengut ja majandussektorit, kus ta tegutseb. - Kuidas te seda teeksite tee seda? → lihtsalt rõhutab teie teadmisi ja võimeid professionaalina – Rõhutage oma õnnestumisi, varasemaid kogemusi, diplomeid, saadud tunnustusi või auhindu.
• Olge oma järeldustes otsekohene Andke teada, et olete vestluseks saadaval, esitades kontaktteabe, näiteks oma e-posti aadressi, telefoninumbri ja postiaadressi. Kui need kontaktandmed muutuvad, ärge unustage uuendada oma CV-d ja kaaskirja ning saata need uuesti ettevõtetele, kes on need juba saanud.
• Hoolitse paigutuse eest Teie kaaskiri peab olema kooskõlas teie CV-ga. Värbaja peab esmapilgul nägema, et need 2 dokumenti moodustavad ühe taotluse. Kasutage oma kaaskirjas samu värve, fonti, ikoone jne, mis oma CV-s. See väike näpunäide aitab teil luua tõhusa ja professionaalse rakenduse.

Create your resume with the best templates

Frequently Asked Questions About Writing a German Cover Letter

A German cover letter, known as "Anschreiben", typically follows a structured format. It begins with your personal information and that of the employer at the top, followed by the subject line which should specify the position you're applying for. The body of the letter is where you explain why you're a good fit for the role and the company. The letter ends with a closing, your signature, and your contact information.

In Germany, it's important to address the recipient formally using their professional title and last name. If the job advertisement doesn't specify a contact person, it's recommended to call the company and ask for the name of the person responsible for the job application process. In case you can't find out the name, you can use the phrase "Sehr geehrte Damen und Herren," which means "Dear Sir or Madam".

In Germany, a complete job application typically consists of a cover letter, a CV, and copies of your certificates and references. It's crucial to have these documents well-organized and clear. German employers value precision and thoroughness, so ensure you provide relevant details and avoid any factual or grammatical mistakes. Moreover, it's advisable to mention your knowledge of the German language if applicable, as this is often a requirement in German workplaces.

Domande frequenti sulle lettere di accompagnamento

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The German Cover Letter | Das Anschreiben

When looking to work in Germany the German cover letter is one of the most important documents to write. The cover letter is important to be called back for an job interview and maintain the chance to gain a job in Germany .

Cover Letter | Accompaning the German CV

The role of the German Cover Letter is quite subtile. It accompanies the German CV and contains detailed information  about the specific skills  you have, your  work experience , your  motivation to gain employment , and the reasons why you are the  ideal candidate for the job .

The relationship between cover letter and CV is very important and you must  use one to support the other . The cover letter is really an opportunity to give a  personal introduction  to the  essential information  contained on the curriculum vitae. It should provide the Human Ressource manager with a more personal facet by highlighting your personal qualities.

Interaction with the HR Manager | Don’t sample!

It is a ddressed exactly to the recipient and allows direct interaction. The German Cover Letter should be tailored for each application.   With the use of a well written Cover Letter the applicant aims to distiguish from the wide mass of competitors.  Please do not use one cover letter for all your applications!  

The better your cover letter and the more you have tailored it to the specific organisation and job position, the  better your chances  are for being called back to a job interview. The content depends on the type of application you are sending.

The Structure of the German Cover Letter

To be able to  write the perfect cover letter , you should first take into account  the structure  and the format. Therefore you must be aware of  the different sections of a cover letter layout .

In the German Cover Letter the structure is quite strict. In the salutatory address the c oncerning person should be greeted . Set phrases as “To whom it may concern” are not appropiate for an application in Germany.  Find out who is responsable for HR in this business!

In the first paragraph you should refer to the job you are applying for. In the second and third paragraph your strength and your motivation are highlighted. Explain the HR professional why you are the perfect candidate.In the last section mention that the  CV and your certificates (important!) are enclosed/attached and greet formally but naturally.

Use DIN 5008 Norm and follow Jobler’s giudeline in “How to write a German Cover Letter”     in Germany.

How to Write the German Cover Letter

Once you are clear about the structure the content is most important. What do German professionals like to read? As applicant you should prove good knowledge about the company, but without too much praising it.

They rather want to be convinced why you are the right one for this position. They expect you to  draw a connection  between you and the company you are applying at. Explain why you are interested in the post and what qualities you can bring in. So answer following questions:

• What am I capable of doing?
• Why would I want to do this at this particular company?

Find the important advice for writing the German Cover Letter in bullet points.

Sample German Cover Letter

Find a free sample of a Cover Letter in German to downlaod . You can either choose between a traditional Cover Letter and the speculative Cover Letter in German.

Good luck 😉

Back to Germany

How to Write a Cover Letter in Germany

If you want to have the best chances to land your dream job in Germany, a good recommendation is to write a Cover Letter and hand it in together with your CV. 

Especially because not everyone is willing to write a Cover Letter in this age anymore, we believe that writing a good Cover Letter is your chance to stand out positively from all the other applicants and get a step ahead in landing your dream job!

But how can you create a great cover letter? How should the document be formatted, and what should you write?

In the following article, we’ve put together a guide for how to write a Cover Letter that will help you find your dream job in Germany.

The typical Cover Letter in Germany follows a certain predefined approach that you should try to replicate. It follows the Norm of a typical German business letter that you should follow as well.

Cover Letter Formatting

Your Cover Letter should have the following information right on the top:

• Senders name and address on the top right
• Recipient’s name and address on the left
• Location and Date on the right
• Subject line in bold on the left
• Salutation to the person your addressing (if unknown e.g. “Dear Hiring Team”)

In the example below you can see what it should look like.

Example for how to format your German Cover Letter

You should also make sure to keep enough space to each side, at least 2,5 cm.

Cover Letter Content

Before we take a closer look at what to write, it’s important to consider the following: In the digital age, most recruiters inspect your CV first, and then turn to the Cover Letter.  

That means, when reading your cover letter, they have already seen the CV. Hence, you should avoid repeating information that is already clear in the CV (e.g. telling them from when to when you worked at your latest job).

Instead, you should provide more personal information that gives context to your application and leaves the recruiter a chance to get to know you better and see the human behind the CV.

First Paragraph: Introduction

Contrary to what other people might tell you, you don’t need to have the “perfect” introduction sentence. Just can just get started with a simple introduction like this:

“ My name is … and with great interest I’m applying to your job opening as … ”.

Second Paragraph: Why you are the perfect fit

In the second paragraph, you want to explain why you are the perfect fit for their open role . Talk about what experience you have, what you’re passionate about, and what skills you bring to the table that are relevant for this role. This paragraph should not be too long. Consider that they already read your CV, so 3-4 sentences should be enough . 

Focus especially on the part about why you’re passionate about what you’re doing, because this is new information that helps the reader to get to know you on a deeper and more personal level.

Third Paragraph: Why you are interested in this role at this company

If you have already read our article about how to write a CV in Germany , you know that we believe that you should personalize all your documents and not just send the exact same document to all companies . And the same goes for the Cover Letter. 

That’s why in this paragraph, you should add something unique about the company. Ask yourself this: Why did you pick exactly this job to apply to and not others? What did you read on the Job Ad or on the company’s website that sparked your interest?

Again, keep it short and simple. 2-3 highly personalized sentences should be enough.

Fourth Paragraph: Thank you and Closing

Similar to the first paragraph, a simple ending is now all you need to close out the Cover Letter on a good note! 

You can simply write something like this: “ Thank you for your time and consideration – I would be happy to learn more about the role in a personal interview. Kind regards, … ”

Summary: How to write a Cover Letter in Germany

Congratulations – if you follow these steps you’ll write a great Cover Letter that will take your application to the next level and help you stand out from all the other applicants!

This is also why we would advise you to always write a Cover Letter, even if the company doesn’t ask for it – because not everyone is willing to do it, you will be able to positively stand out. Especially if you write a personalized Cover Letter .

Did you enjoy this article? Then you might want to check out our Job Search Master Class: A step by step course created by German recruiters that will show you how to land your dream in 3 steps. In this Master Class you will not only find more, insights, video breakdowns, and even ready-made templates for your Cover Letter and your CV. You will also discover how to create an optimal LinkedIn profile and how to rock your job interviews!

Laura Villafuerte

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Cover Letter

How to write your cover letter in german.

Generally speaking a cover letter should be concise and to the point and definitely no longer than one page.

Points you should consider when writing a cover letter

To be effective, your cover letter should follow the basic format of a typical business letter and should address three general issues:

• First Paragraph - Why you are writing
• Middle Paragraphs - What you have to offer
• Concluding Paragraph - How you will follow-up

Do not repeat your what is already in your CV, simply refer to it! "As you can see from my CV, …". If a particular work experience listed in your CV especially qualifies you for the job you can refer to it and emphasise its relevant points. Your cover letter should NEVER be longer than 1 page.

Why you are writing?

In some cases, you may have been referred to a potential employer by a friend or acquaintance. Be sure to mention this mutual contact by name as soon as possible as it is likely to encourage your reader to keep reading!

If you are writing in response to a job advert , indicate where you learned of the position and the exact title of the position you are applying for. More importantly, remember to convey your enthusiasm for the job and the likely match between your credentials and the position's required qualifications.

If you are writing a prospective application letter - a letter in which you enquire about potential job openings - state your specific job objective. Since this type of letter is unsolicited, it is even more important to capture the reader's attention. It is a good idea to mention why you are interested in that specific company, esp. when you write a prospective application letter. Do not give the impression that they are one of two hundred applications (badly copied CVs, serial letters, etc.).

What You Have To Offer

In responding to a job advert , refer specifically to the qualifications they have listed and illustrate how your particular abilities and experiences relate to the position for which you are applying. In a prospective applicationg letter express your potential to fulfil the employer's needs rather than focus on what the employer can offer you. You can do this by giving evidence that you have researched the organization thoroughly and that you possess skills that are used within that organization. Emphasize your achievements and problem-solving skills. Show how your education and work skills are transferable, and thus relevant, to the position for which you are applying.

How You Will Follow Up

Bid directly for the job interview or an informational interview and indicate that you will follow-up with a telephone call to set up an appointment. Be sure to make the call within the time frame indicated. Even if you do not mention it explicitly in the letter, it is a good idea to make a follow up phone call. Timing is important: do not call on the very next day or after more than one week. If you are applying from outside the employer's geographic area you may want to indicate if you'll be in town during a certain time frame (this makes it easier for the employer to agree to meet with you). In conclusion, you should also indicate that further references are available on request. Also, if you have a portfolio or certificates to support your qualifications, inform prospective employers that they are also available on request.

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Sample cover letter for job application in Germany

A sample cover letter for a job application in Germany can be a critical component in your quest for employment in the country.

Crafting the perfect cover letter involves understanding the expectations of German employers and adapting your writing style and content accordingly.

In this blog post, we will provide you with comprehensive guidance on creating an effective cover letter tailored for the German job market.

We will cover the importance of structure, cultural nuances, best practices, and common mistakes to avoid, ensuring your cover letter stands out to potential employers.

A cover letter, known as an “Anschreiben” in German, is a crucial element of your job application.

It is your opportunity to make a strong first impression and demonstrate your motivation and suitability for the role.

In Germany, cover letters are often seen as equally important as the CV, if not more so.

Employers use cover letters to assess not only your writing skills and attention to detail but also your understanding of the company and the position.

This is why tailoring your cover letter to the specific job and company is vital to your success.

In this comprehensive guide, we will cover the following topics:

Key Components of a German Cover Letter

• Sample Cover Letter for a Job Application in Germany

Cultural Nuances and Best Practices

• Common Mistakes to Avoid
• Tips for Making Your Cover Letter Stand Out

By following the guidelines and best practices outlined in this article, you’ll be well-equipped to create an impactful cover letter that sets you apart from the competition and paves the way for a successful job application in Germany.

A well-structured and carefully crafted cover letter can significantly increase your chances of securing a job interview in Germany.

Understanding the key components of a German cover letter and its significance will help you create a compelling and impactful letter that resonates with potential employers.

In this section, we will dive into each component and provide guidance on how to make your cover letter shine.

1. Personal Information

At the top of your cover letter, include your full name, address, phone number, and email address.

This information should be right-aligned, ensuring it is easy to locate and follows the standard German formatting.

You may also include your professional title and LinkedIn profile link if relevant.

2. Recipient’s Information

Below your personal information, left-align the recipient’s details, including their name, title, company name, and address.

If you’re unsure of the recipient’s name, it’s worth conducting some research to find the appropriate contact person, as addressing the letter to a specific individual demonstrates your diligence and attention to detail.

Include the date below the recipient’s information, following the German date format (DD.MM.YYYY).

4. Subject Line

A concise and informative subject line helps the reader quickly understand the purpose of your letter.

Begin with “Bewerbung um die Stelle als” (Application for the position of) followed by the job title. This makes it easy for the recipient to identify the position you are applying for.

5. Salutation

In Germany, formality is crucial. Address the recipient with “Sehr geehrte(r)” (Dear) followed by their last name and a comma.

If you don’t know the recipient’s name, use “Sehr geehrte Damen und Herren” (Dear Sir/Madam).

6. Opening Paragraph

The opening paragraph sets the tone for your cover letter. Briefly introduce yourself and mention the position you are applying for, where you found the job posting, and, if applicable, any mutual connections or referrals.

7. Body Paragraphs

In the body of your cover letter, showcase your qualifications, skills, and experiences relevant to the job.

Focus on how your background aligns with the requirements listed in the job description, and provide concrete examples to demonstrate your accomplishments.

Also, show your knowledge of the company and explain why you are interested in the position and how you can contribute to the organization’s success.

8. Closing Paragraph

In the closing paragraph, reiterate your interest in the role and express your enthusiasm for the opportunity. Politely request an interview and thank the recipient for considering your application.

9. Sign-off and Signature

End your cover letter with a formal sign-off such as “Mit freundlichen Grüßen” (Kind regards) followed by your full name. If sending a physical letter, include your handwritten signature above your typed name.

10. Enclosures

Finally, mention any enclosures, such as your CV, references, or certificates, by adding “Anlagen:” (Enclosures:) at the bottom of the letter. This ensures the recipient is aware of the additional documents accompanying your application.

Now that you have a clear understanding of the key components of a German cover letter, let’s move on to a few sample cover letters and dissect their elements to help you craft your own.

Sample Cover Letters for Job Applications in Germany

To give you a better understanding of how to craft a cover letter for different job domains, we have provided three sample cover letters: one for an IT position, one for a marketing position, and one for a nursing position.

Each cover letter showcases a different format or style, allowing you to choose the approach that best suits your individual preferences and the specific job you are applying for.

Sample 1: IT Position (Software Developer)

[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [LinkedIn Profile Link (optional)] [Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [Date (DD.MM.YYYY)] Bewerbung um die Stelle als Softwareentwickler Sehr geehrte(r) [Recipient’s Last Name], I am writing to apply for the Software Developer position at [Company Name] as advertised on [Job Portal]. As a skilled professional with over five years of experience in software development, I am confident in my ability to contribute to your company’s success. Throughout my career, I have developed and maintained numerous software applications, consistently meeting project deadlines and exceeding client expectations. My technical expertise includes proficiency in Java, Python, and C++, as well as experience with Agile methodologies and DevOps practices. I am also passionate about continuous learning, which has enabled me to stay up-to-date with the latest industry trends and technologies. I am particularly attracted to [Company Name] because of its reputation for innovation and commitment to employee growth. I believe my skill set and dedication to software development would make me a valuable addition to your team. I would welcome the opportunity to further discuss my qualifications and how I can contribute to [Company Name]. Thank you for considering my application. Mit freundlichen Grüßen, [Your Full Name] [Handwritten Signature (if applicable)] Anlagen: Lebenslauf Zeugnisse Arbeitsproben

Sample 2: Marketing Position (Content Marketing Manager)

[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [LinkedIn Profile Link (optional)] [Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [Date (DD.MM.YYYY)] Bewerbung um die Stelle als Content Marketing Manager Sehr geehrte(r) [Recipient’s Last Name], As an experienced Content Marketing Manager with a strong background in developing and implementing successful marketing strategies, I am excited to apply for the position at [Company Name] that I discovered on [Job Portal]. During my six years in the marketing industry, I have managed content creation, search engine optimization, and social media campaigns for various clients, leading to significant increases in web traffic, engagement, and conversion rates. My strengths lie in my ability to analyze target audiences, identify content gaps, and create compelling content that drives results. What draws me to [Company Name] is its focus on providing exceptional value to customers through innovative marketing techniques. I am confident that my expertise in content marketing, combined with my passion for creating engaging experiences, will enable me to contribute significantly to your company’s growth and success. I appreciate your consideration of my application and look forward to the opportunity to discuss my qualifications further. Mit freundlichen Grüßen, [Your Full Name] [Handwritten Signature (if applicable)] Anlagen: Lebenslauf Zeugnisse Arbeitsproben

Sample 3: Nursing Position (Registered Nurse)

[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [LinkedIn Profile Link (optional)] [Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [Date (DD.MM.YYYY)] Bewerbung um die Stelle als examinierte Krankenschwester Sehr geehrte(r) [Recipient’s Last Name], I am writing to express my interest in the Registered Nurse position at [Company Name], which I came across on [Job Portal]. With over seven years of nursing experience and a commitment to providing exceptional patient care, I am confident in my ability to make a positive impact at your healthcare facility. Throughout my nursing career, I have honed my skills in patient assessment, treatment planning, and health education. My experience includes working in diverse healthcare settings, such as hospitals, nursing homes, and outpatient clinics. This background has allowed me to develop strong communication and teamwork skills, adapt to different environments, and provide high-quality care to patients from various backgrounds. I am drawn to [Company Name] because of its reputation for excellence in patient care and commitment to employee development. I believe my nursing experience, passion for healthcare, and dedication to patient well-being make me a strong candidate for this position. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further and explore how I can contribute to the success of [Company Name]. Mit freundlichen Grüßen, [Your Full Name] [Handwritten Signature (if applicable)] Anlagen: Lebenslauf Zeugnisse Zertifikate

These three sample cover letters demonstrate different formats and styles tailored to specific job domains.

Bonus : Looking for additional cover letter templates? Here is a list of free CV and cover letter templates that you can use for your next job application in Germany.

Analyze the elements of each sample and use them as a starting point to create a cover letter that effectively showcases your unique qualifications and experiences for the position you are applying for in Germany.

Do you have further questions?

Join our community of job seekers and expats from Germany. You can ask your doubts and get suggestions on topics related to getting a job in Germany and several other related topics.

When applying for a job in Germany, it’s essential to be aware of the cultural nuances and best practices to ensure your cover letter makes a strong impression.

Understanding the expectations of German employers and adapting your cover letter accordingly will increase your chances of success.

In this section, we will discuss some key cultural aspects and best practices to follow when crafting your cover letter.

1. Formality and Politeness

German business culture places a high value on formality and politeness.

Ensure that your cover letter adheres to a formal writing style and tone.

Use appropriate salutations and sign-offs, and address the recipient by their last name.

Avoid using slang, colloquialisms, or overly casual language.

2. Addressing the Recipient Properly

Take the time to research the correct name and title of the person responsible for reviewing job applications.

Addressing the recipient personally demonstrates your diligence and attention to detail.

If you cannot find the recipient’s name, use the generic salutation “Sehr geehrte Damen und Herren” (Dear Sir/Madam).

3. Demonstrating Knowledge of the Company and the Role

German employers appreciate candidates who show a genuine interest in their company and the specific role they are applying for.

Research the company’s mission, values, and recent projects, and mention how these align with your own professional goals and interests.

Additionally, carefully review the job description and emphasize how your skills, qualifications, and experiences make you a strong fit for the position.

4. Focusing on Achievements and Contributions

Instead of merely listing your previous job duties, highlight your achievements and the impact of your work.

Use specific examples to showcase your accomplishments and demonstrate your ability to contribute to the success of the company.

This approach shows employers that you are results-oriented and can make a meaningful difference in their organization.

5. Tailoring Your Cover Letter to the Specific Job

Avoid using a generic cover letter for every job application.

Instead, tailor your cover letter to the specific job and company by addressing the unique requirements and expectations outlined in the job description.

This not only demonstrates your genuine interest in the role but also shows that you have taken the time to understand the employer’s needs and how you can fulfill them.

By considering these cultural nuances and best practices, you can craft a compelling cover letter that resonates with German employers and sets you apart from other applicants.

Common Mistakes to Avoid in a German Cover Letter

To increase your chances of securing a job interview in Germany, it’s crucial to avoid common mistakes that can detract from your application’s effectiveness.

In this section, we will discuss some common pitfalls and provide tips on how to prevent them.

1. Spelling and Grammar Errors

Mistakes in spelling and grammar can significantly damage the credibility of your application.

Proofread your cover letter thoroughly and consider using a grammar-checking tool to ensure accuracy.

If possible, ask a native German speaker or a professional proofreader to review your letter for any errors or inconsistencies.

2. Overly Casual Tone

As mentioned earlier, German business culture values formality and politeness.

Avoid using an overly casual tone, slang, or colloquialisms in your cover letter. Instead, maintain a professional and respectful tone throughout your letter.

3. Lengthy Cover Letters

A cover letter should be concise and to the point. Aim for a length of one page, focusing on the most relevant and compelling information.

Avoid long-winded explanations and unnecessary details that can detract from the impact of your letter.

4. Failing to Address the Job Requirements

Not addressing the specific requirements outlined in the job description can give the impression that you are not genuinely interested in the position or have not taken the time to understand the employer’s needs.

Tailor your cover letter to the job description, highlighting your skills, qualifications, and experiences that align with the requirements.

5. Underselling or Overselling Yourself

Striking the right balance between confidence and humility is crucial in a cover letter.

Avoid underselling your skills and accomplishments, but also refrain from overselling yourself or exaggerating your qualifications.

Focus on providing accurate and relevant examples that demonstrate your suitability for the role.

6. Neglecting to Research the Company

Failing to demonstrate knowledge of the company and its values can give the impression that you are not genuinely interested in the role.

Research the company and mention specific aspects that resonate with your professional goals and interests to show your enthusiasm for the position.

7. Using Generic Cover Letters

Submitting a generic cover letter for multiple job applications can harm your chances of securing an interview.

Tailor your cover letter to each specific job and company to demonstrate your genuine interest in the role and your understanding of the employer’s needs.

By avoiding these common mistakes, you can create a compelling and impactful cover letter that stands out to potential employers and increases your chances of success in the German job market.

Tips for Non-Native German Speakers

If you are a non-native German speaker applying for a job in Germany, crafting an effective cover letter can be particularly challenging.

However, by paying attention to certain aspects and following some best practices, you can overcome language barriers and make a strong impression.

In this section, we will discuss some tips to help non-native German speakers create an impactful cover letter.

1. Language Proficiency

First and foremost, ensure that your German language skills are sufficient for the job you are applying for.

If the job requires a high level of proficiency, it’s essential to have a strong command of the language, both in writing and speaking.

If necessary, consider taking German language courses or working with a language tutor to improve your skills.

2. Use a Professional Translation Service

If you are not confident in your ability to write a cover letter in German, consider using a professional translation service.

This can help ensure that your cover letter is accurate, clear, and adheres to German business etiquette.

However, remember that using a translation service is not a substitute for learning the language, particularly if the job requires fluent German skills.

3. Seek Feedback from Native German Speakers

Ask native German speakers to review your cover letter and provide feedback on your language usage, grammar, and overall structure.

This can help you identify any errors or inconsistencies and ensure that your cover letter adheres to German business conventions.

4. Highlight Your Language Skills

If you are fluent in multiple languages, including German, highlight this skill in your cover letter.

Many German companies value employees who can communicate effectively in multiple languages, particularly in international settings.

5. Research German Business Etiquette

Familiarize yourself with German business etiquette and incorporate appropriate conventions into your cover letter, such as formal salutations, sign-offs, and language usage.

This demonstrates your understanding of the local business culture and your willingness to adapt.

6. Address Potential Visa and Work Permit Requirements

If you are not an EU/EEA/Swiss citizen, make sure to address any potential visa and work permit requirements in your cover letter.

Briefly mention your eligibility for a visa or work permit, or your intention to obtain one, to reassure the employer that you are aware of the necessary procedures and willing to take the required steps.

By following these tips, non-native German speakers can create a compelling cover letter that effectively communicates their skills, qualifications, and experiences while adhering to German business etiquette and addressing potential language barriers.

Adapting Your Cover Letter for Remote Work Opportunities

With the increasing prevalence of remote work, many job seekers are looking for opportunities to work from home or outside of their home country.

In this section, we will discuss how to adapt your cover letter to showcase your suitability for remote work positions in Germany.

1. Highlight Relevant Remote Work Experience

If you have previous experience working remotely, be sure to emphasize this in your cover letter.

Explain how you successfully managed your workload, communicated with your team, and adapted to a remote work environment.

This demonstrates your ability to navigate the challenges of remote work and remain productive in a virtual setting.

2. Showcase Your Adaptability and Time Management Skills

Remote work often requires adaptability and strong time management skills. Highlight any experiences or accomplishments that demonstrate your ability to adapt to changing circumstances, manage your time effectively, and stay organized.

3. Emphasize Your Communication Skills

Effective communication is crucial for remote work, as much of the interaction with colleagues and supervisors happens via email, phone, or video calls.

Showcase your written and verbal communication skills in your cover letter and provide examples of how you have effectively communicated in remote work settings.

4. Familiarize Yourself with German Business Etiquette

Even when working remotely, it’s essential to understand and adhere to German business etiquette. Familiarize yourself with the expectations and conventions of German business culture, and ensure that your cover letter reflects this understanding.

5. Address Time Zone Differences

If you are applying for a remote position from a different time zone, address this in your cover letter.

Explain your willingness to adapt your work schedule, if necessary, to accommodate meetings or other collaborative activities during the company’s standard working hours.

6. Mention Relevant Tools and Technologies

Remote work often relies on specific tools and technologies for communication, collaboration, and project management.

Mention any familiarity or experience you have with these tools in your cover letter, as this demonstrates your ability to quickly adapt to the company’s remote work infrastructure.

By adapting your cover letter to emphasize your suitability for remote work, you can increase your chances of securing a remote position with a German company.

This approach demonstrates your understanding of the unique challenges and requirements of remote work and showcases your ability to thrive in a virtual work environment.

Crafting an effective cover letter for a job application in Germany requires attention to detail, an understanding of local business culture, and the ability to showcase your unique qualifications and experiences.

By following the guidelines and best practices discussed in this article, you can create a compelling cover letter that stands out to potential employers and increases your chances of securing an interview.

In summary, remember to:

• Familiarize yourself with German business etiquette and conventions
• Use a clear structure and include all essential components
• Tailor your cover letter to the specific job and company
• Showcase your accomplishments and provide concrete examples
• Avoid common mistakes and maintain a professional tone
• Consider cultural nuances and adapt your cover letter accordingly
• For non-native German speakers, seek feedback and support as needed
• Adapt your cover letter for remote work opportunities, if applicable

By putting in the effort to create a well-crafted, tailored cover letter, you demonstrate your professionalism, commitment, and genuine interest in the position.

This can set you apart from other applicants and ultimately help you land your desired job in Germany.

Stay persistent in your job search, and don’t be afraid to refine and revise your cover letter as you gain more experience and insights into the German job market.

How to start, write and end a letter in German [formal + informal]

Marie Schmoll

“Dear reader,

Today i picked up my pen to write to you about the long lost art of letter writing.”.

We all know how to text and send quick emails full of abbreviations but when was the last time you sat down to write someone a letter with pen and paper? Taking the time to do this will show the other person you’ve put in some real effort, which is likely to get you what you want - whether you’re trying to impress a German love interest, writing a complaint letter to a German company or asking that nice German-speaking sales rep about the delicious perfume you didn’t get the chance to buy.

Getting those letters right demonstrates your commitment to effective cross-cultural communication and impresses the other person. So we’ll teach you exactly how to write a letter in German.

Why learn how to write a letter in German?

In German-speaking countries, it’s still fairly common to write letters, especially to formal offices or your bank. These are often the kind of important letters you want to get just right - but watch out! Writing a letter in German is not just like writing an English letter in a different language.

There are a number of things to take into account that will be different - starting with the size. In Germany, all standard mail comes in the size A4, not letterbox. It’s what people print their documents on and the size you’ll see in all stationery.

Next up, you wanna get your format and tone of voice right, and make sure your greeting and sign off are appropriate. Luckily there are a number of fool-proof words and phrases you can learn or copy and once you get them right, you’ll come off as a sophisticated German-speaker.

Key letter writing vocabulary to keep in mind

Let’s get started with these important letter-related words.

Formatting a letter in German

If you’re talking to a friend or a loved one, you can obviously relax about formatting your letter - but for any other purposes, try to stick to the common format, with this step by step guide on how to write a formal or a business letter in German:

• Start by placing your address on the top left corner of the page
• Next, add the recipient's address, aligned on the top right corner. Remember to include their name, street, postal code, and city.
• On the top right, write the date in long format (19. Juni 2023)
• If you’re using reference numbers, include them below the recipient's address, on the right-hand side and feel free to put them in parentheses or square brackets
• Add a polite salutation like “ Sehr geehrter/ Sehr geehrte ” if you’re addressing a stranger, followed by “ Herr/Frau ” and the person’s last name
• State what you want. No matter how long German words usually are, keep your content short and to the point by avoiding unnecessary fluff
• Sign off with a greeting like “ Mit freundlichen Grüßen ”, plus your name, and make sure you sign the letter by hand, even if you typed out the rest

How to write the date on a letter in German

German dates are a little different from the American standard:

• The conventional date format is DD.MM.YYYY. So, if today is June 10, 2023, you would write it as 10.06.2023
• When writing dates within a paragraph, remember to capitalize the days of the week (Montag, Dienstag, etc.) and months (Januar, Februar, etc.)
• Also, Germans use a dot (.) as the separator, not of a comma (,)

How to write a formal or business letter in German

Formal letters in German require a professional tone and adherence to proper etiquette. When writing a formal letter to a stranger in German, remember to:

• Use the appropriate formal pronouns, such as " Sie " instead of " du "
• Maintain a clear and concise structure
• Stick to polite and respectful language, avoid slang
• Learn about German business vocab and etiquette

Formal letter greetings

How to start a formal letter in german.

When it comes to crafting a formal letter, keep in mind why you’re writing the letter and what you’re hoping to get from the recipient.

Whether you’re applying for a job, writing an apology or trying to sell a product, we’ve collected just the right phrases to start your letter in German.

Cover letters when applying for a job

Letter of enquiry, letter of complaint, letter of apology.

For more ways to apologize in German, check out this helpful guide !

Letter of response

Letter of sales / promotion, how to sign off or end a formal letter in german.

If you need more inspiration for signing off a letter or an email, head to our guide on saying goodbye in German !

Example of a formal letter in German

Absender: Sophie Schaller An der Welle 3 60486 Frankfurt am Main

Empfänger: Frau Milena Eichbaum Leiterin der Parfumabteilung Drogeriegeschäft Kranz Hauptstraße 5 10178 Berlin

Frankfurt am Main, den 7. Juni 2023

Betreff: Anfrage bezüglich eines bestimmten Parfums

Sehr geehrte Frau Eichbaum,

Ich hoffe, diese Zeilen erreichen Sie in bester Gesundheit und Stimmung. Vor Kurzem hatte ich das Vergnügen, Ihr Geschäft zu besuchen, wo ich in den Genuss Ihrer exzellenten Beratung in der Parfumabteilung kam.

Zu meinem Bedauern musste ich meine Suche nach dem perfekten Duft unterbrechen, da ich einen unerwarteten Anruf erhielt und das Geschäft vorzeitig verließ. Da wir während meiner Beratung mehrere Parfums ausprobiert haben, ist mir leider der Name des Parfums entfallen, das mir so gut gefiel.

Ich erinnere mich noch vage daran, dass es eine blaue Flasche hatte und herrlich nach Jasmin und Vanille duftete, mit einer weiteren Note, die mich an den Strand erinnerte. Ich wäre Ihnen sehr dankbar, wenn Sie mir helfen könnten, dieses spezielle Parfum zu identifizieren.

Ich freue mich auf Ihre Antwort und bedanke mich im Voraus für Ihre Hilfe!

Mit freundlichen Grüßen,

Sophie Schaller

Translation:

Sender: Sophie Schaller An der Welle 3 60486 Frankfurt am Main

Recipient: Frau Milena Eichbaum Leiterin der Parfumabteilung Drogeriegeschäft Kranz Hauptstraße 5 10178 Berlin

Frankfurt am Main, June 7, 2023

Subject: Inquiry regarding a specific perfume

Dear Mrs. Eichbaum,

I hope these lines reach you in the best of health and spirits. I recently had the pleasure of visiting your store, where I had the honor of receiving your excellent advice in the perfume department.

To my regret, I had to interrupt my search for the perfect fragrance as I received an unexpected phone call and left the store early. Unfortunately, since we tried several perfumes during my consultation, I forgot the name of the perfume that I liked so much.

I vaguely remember that it had a blue bottle and smelled delightfully of jasmine and vanilla, with another note that reminded me of the beach. I would be very grateful if you could help me identify this particular perfume.

I look forward to your reply and thank you in advance for your help!

With kind regards,

How to write an informal letter in German

If you have German-speaking friends, I’m sure it would absolutely make their day if they got a handwritten letter from you!

It can be to a new acquaintance you met in transit at the Frankfurt airport or the coworker from your company’s German team that you’ve recently befriended.

Or you can go online and find a German-speaking pen pal, which is a super fun way to practice your German language skills !

Informal letters give you the liberty to write in a more personal and relaxed tone. They commonly start with a friendly greeting like " Liebe/r " (Dear) or " Hallo " (Hello) and end with casual sign-offs such as " Viele Grüße " (Many Greetings) or " Bis bald " (See you soon) - and in between you can get creative and say whatever comes to mind.

Informal letter greetings

When crafting an informal letter to a friend or a loved one, don’t worry about a formal greeting!

How to start an informal letter in German

You’re not trying to open a new bank account or complain about a service. This is a letter to a regular person in your life, so just write the way you’d talk to them!

How to sign off or end an informal letter in German

Sign off your letter with one of these phrases and don’t forget your name after that!

How to write an email in German

If this all sounds like a little too much work and you’re wondering how to write a German email instead, keep these things in mind:

• Punctuality: Most Germans value punctuality, so try to respond to emails in a timely manner
• Formality: Even in emails, it's common to use formal greetings and sign-offs if you don’t know the other person well
• Structure: Like traditional letters, German emails also tend to follow a specific structure with a greeting, body, and conclusion
• Politeness: Germans generally prefer directness in communication, but it's essential to stay polite. Consider using phrases like " Ich würde mich freuen, wenn... " (I would appreciate it if...) to make requests more courteous
• Fonts: Stick to professional, easy-to-read fonts such as Arial or Times New Roman. Avoid colored fonts and excessive use of bold or italic text
• Emojis: Generally avoid emojis in formal emails to strangers but if you do know the other person, go ahead. Using emojis in writing is like smiling while talking!

“Alles Liebe”

As you set out to write your own letters and emails in German, remember that each one of them is an opportunity to deepen connections, express your thoughts, and participate in a cultural exchange. So, grab that pen or start typing, and let your words brighten someone’s day!

P.S.: If you’re looking for more inspiring articles that all read like little love letters to the German language, find our German vocabulary blog!

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Step-by-step guide to a successful cover letter

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Introduction

The next few sides will provide you with a step-by-step guidance of how to write and compose a cover letter. The examples on each side are taken from the Cover Letter by Peter Hunzicker. Click on the picture below to get the full-sized Cover Letter to recheck while reading through the instructions.

Click here for a pdf-version and a word document of this section.

Step 1: Your address

• Use the English name for your city, if there is one and the English name for the country.
• Write your name in 14 point bold type so they can find you quickly in a stack of cover letters.
• Don’t use German characters. Write Str. or Strasse.
• Use the (+) sign instead of 00 before the country code for Germany (49). International access codes differ.
• Use a serious email address: [email protected] isn’t the image you want.

Step 2: Inside address or recipient’s address

• Use their full name with title (Dr, Mr, Ms, Professor).
• In English we don’t combine titles such as Ms doctor or Doctor Professor.
• In business, it is not common for a person to use an academic title.
• Include the person’s position, if you know it.
• Write the full mailing address of the company or institution.

Date may be positioned left or right.

UK: it is written day (number) month (written out) year without commas, e.g. 4 July 2014

US: the order is month (written out) day (number) followed by comma then year, e.g. July 4, 2014

These are small differences and both are understandable and acceptable

Don’t use abbreviations after the day: 21st, 2nd, etc.

Step 3: Salutation and subject line

Dear Ms Smith for a woman and Dear Mr Smith for a man in business. Use academic titles for universities and research facilities. If it is impossible for you to find out the name of the person you should write to, use ‘Dear Sir or Madam’.

The subject line (in Bold ) enables the reader to quickly see what your letter is about. Include the position you are applying for, date of the advertisement, source: publication or website and any reference number.

If you are writing to a company that has not posted an opening (unsolicited application), the subject line should contain the type of position you are interested in and the department ‘Application for a summer internship in marketing’.

Step 4: Body

• The body of the letter should consist of three to five short, concisely written paragraphs.
• Leave a blank line between each paragraph.
• Align your letter along the left margin of the page.
• Remember not to use contractions (I’m, don’t, etc.), slang or casual language that you would use in emails to friends.
• Do use action verbs to describe your experience.

Start the opening paragraph with a capital letter.

• Introduce yourself and specify the job you are applying for.
• Briefly explain how you heard about the job and why you are interested in it.
• Following paragraph(s): Expand on the qualifications and experience in your CV to highlight your achievements and strengths. See The first steps to successful applications and interviews.
• Use your research to demonstrate you know something about the company, their industry and the job requirements.
• Show them the connection between what they are looking for and what you have to offer.
• Use, but don’t overuse, key words from the advertisement.

Step 5: Final paragraph

• Restate your enthusiasm for the position.
• Indicate your interest in an interview and your availability.
• Offer to provide additional information and references.
• Thank them for their time and consideration of your application.
• Common phrases such as ‘I look forward to hearing from you soon’ can seem a little obvious and possibly demanding to recruiters who are trying to work their way through hundreds of applications.

Step 6: Complimentary close

• If your letter is addressed to a specific person, use ‘Yours sincerely’ (UK). If you had to start your letter with ‘Dear Sir or Madam’, then close with ‘Yours faithfully’
• In the US ‘Sincerely yours’ or ‘Sincerely’ is appropriate for any business letter.

Step 7: Signature and enclosure

• For an email cover letter, type your full name. For one that is mailed, type your full name, leaving space above for your signature. Include (Mr) or (Ms) - in brackets - before your typed name if it is not clear whether your name refers to a man or a woman. Otherwise, leave it out.
• Use ‘Enclosure’ or ‘Enclosure: CV’ to note the CV you are enclosing with your cover letter. Writing ‘CV’ alone is not enough.
• Be sure your font and font size match your CV and that both are printed on good quality white paper.
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How to Write a German Cover/Motivation Letter (Anschreiben)

June 11, 2013 mkenyaujerumani Business , Entertainment , Jobs , Life , Studying , Tips 2

This is the main letter in your application documents because it gives the potential employer an insight into who you are and what you are capable of delivering. 

Unlike your usual english cover letters where you are allowed to be creative with your words,  the German cover letter is more direct and to the point.  A Cover letter should answer the following questions:

• Does the applicant suit the position?
• What are the applicants’ strengths and how are they (the strengths) relevant to this position/company?

So here are a few tips on how to do it right:

Salutation:

• Find out the exact contact person and their title(s) before you start writing the letter and use it, “ Sehr geehrter Herr Prof. XYZ ” or “ Sehr geehrte Frau Dr. ABC “. Avoid the general “ Dear Sir/Madam ” or “ Sehr geehrte Damen und Herren “.
• When in doubt, please use “ Dear Sir/Madam ” or “ Sehr geehrte Damen und Herren “, don’t assume it has to be one. It’s more irritating reading a letter addressed to a “Sir”, when you’re a woman or vice versa.
• Tailor the letter to the position you’re applying for.  Avoid having one letter that you send to all employers. Even when you have one letter, make it personal. Instead of “ I’ll be an asset to your company “, change that everytime you send to a new company and write it as, “ I’ll be an asset to Company XYZ “. Looks like you prepared and you know which company you’re applying to.
• Include qualities you have that you think might be relevant for the position. Reading and rereading the job advert will help you pinpoint what qualities they are looking for.
• Avoiding naming your qualities like you have a list to fill. Always support your quality with a bit of background e.g. “I enjoy working with children”
• You can have your address either at the top of the page in a single line as shown or in the same format as the company address shown
• Include the job reference number, especially if you found the advert on a separate site or newspaper.  You can leave it out if you are applying directly through the company website.
• Avoid fancy fonts unless you work in the creative sector.

You might need to also read about writing a German CV

(your address can either be on a line at the top of the letter or as a paragraph)

Mkenya Ujerumani, Musterstrasse 20, 78495 Musterstadt.  Handy 01577776543 Email: [email protected]

Frau Ypsilon,

Company XYZ,

Musterfelderstrasse 2,

0345 Musterstadt.

Musterstadt, den 11.05.2013

Bewerbung um die Position als Kokorikor (Kennziffer 987)

Sehr geehrte Frau Dr. Ypsilon,

short intro on why you are writing:  Mit großem Interesse habe ich Ihre Stellenausschreibung in der Frankfurter Allgemeine Zeitung gelesen und bewerbe mich für “ die Position als Kokorikor (Kennziffer 987) “.

Tell us about your educational background, only include information relevant to the position you’re applying to : These questions will help you write this paragraph:

Where did you go to school? What did you study (that is relevant to this position)? When did you complete or when do you plan to complete? For those in Uni, you can mention your Bachelor/Masters theses here.

“ Zurzeit befinde ich mich im …….. Semester des Studiengangs ….. mit Schwerpunkt …….. der Technischen Universität …….. ”

Why did you choose that course and how does it relate to the position? Why are you applying for this position? This is a good point to mention if you’ve used the company’s services or products before, but don’t overdo it.

„ Der Bereich ABC interessiert mich schon seit langer Zeit, da ich … “

“ Wegen meines besonderen Interesses an ……. schrieb ich meine Diplomarbeit zum Thema „……….“. ”

“ Durch meine abgeschlossene Ausbildung zum ……. bin ich mit Ihren Produktgruppen auch in technischer Hinsicht gut vertraut. ”

Mention your qualities and your experiences and how they match the position you’re applying for :

What qualities do you have that are relevant to this position? (You speaking English, Kiswahili and your mother tongue is an asset that you should broadcast, of course depending on the position. For a social worker/nurse/airport attendant, it would be very relevant that they can speak many languages)

“ Den Einsatz in Ihren internationalen Niederlassungen empfinde ich als spannende Aufgabe. Hierfür bringe ich sehr gute Fremdsprachenkenntnisse in Englisch und Kisuaheli mit. ”

“ Die Teilnahme an verschiedenen Workshops und Seminaren stärkte mein besonderes Interesse an …… ”

„f ür die Stelle als … bringe ich bereits erste Erfahrungen in … durch … mit. “

This paragraph is optional and depends on the job description.

Here you can mention when you’d like to start work, how much you would expect to be paid and in some instances whether or not you’re ready to travel.

Last paragraph:

This is in closing where you pen off. Avoid shy comments like, “I look forward to hearing from you” and instead go for something bolder like: “ Ich freue mich auf Ihre Einladung zum persönlichen Gespräch .”

mit freundlichen Grüßen,

(Signature is optional)

Mkenya Ujerumani

City, den Date

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How to Write a Letter in German: Format and Language

• History & Culture
• Pronunciation & Conversation
• M.A., German Studies, McGill University
• B.A., German and French

Aside from official documentation or for those few older relatives who may not have internet access, most people these days depend on e-mail for written communication. Taking this into consideration, the following information may be used for either traditional letters, postcards or e-mail.

The most important aspect of letter-writing in German is to determine whether it will be a formal or casual letter. In German, there are far more stipulations when writing a formal letter. Not adhering to these formalities, you risk sounding rude and impertinent. So please keep the following in mind when writing a letter.

Opening Greeting 

These standard formal greetings can be used for business correspondence or with anyone with whom you would normally address as Sie .

• Sehr geehrter Herr….,
• Sehr geehrte Frau...,
• Sehr geehrte Damen und Herren,

If you are writing to someone with a professional title such as a doctor or a lawyer, then include it in the opening greeting:

• Sehr geehrte Frau Rechtsanwältin Neubauer
• Sehr geehrter Herr Doktor Schmidt
• Lieber…., (This is the equivalent to "dear" and used only for close male relatives or friends.
• Liebe……., (Same thing as above, except used for females.)

Unlike English, the word that follows your greeting begins with a small letter.

Liebe Maria, ich bin so froh…

The more modern way is to end the greeting in a comma, however, you may come across the old-fashioned pre-computer/e-mail way of putting an exclamation point at the end of the greeting: Liebe Maria!

Personal Pronouns

It is extremely important to choose the appropriate personal pronoun. By not doing so, you may sound impolite. For a formal letter, you will address the person as Sie , with the obligatory capital S at all times (other forms are Ihr and Ihnen ). Otherwise, for a close friend or relative, you will address them as du .​

If you by chance peruse books on letter-writing published before 2005, you will notice that du, dir and ​ dich are capitalized as well. That's the former rule prior to die neue Rechtschreibungsreform when all personal pronouns used for addressing someone in a letter were capitalized.

Letter Body

These sentences may be helpful as you compose your letter: 

Ich weiß, dass ich schon lange nicht geschrieben habe… I know that I haven't written in a long time...

Ich war so beschäftigt in letzter Zeit,... I was so busy lately...

Vielen Dank für deinen Brief. Ich habe mich sehr darüber gefreut. Thank you very much for your letter. I was very happy to receive it.

Ich hoffe, dass Sie einen herrlichen Sommer verbracht haben. Ich hoffe, dass du einen herrlichen Sommer verbrachst hast. I hope you've had a wonderful summer.

Ich hoffe, dass du dich besser fühlst. Ich hoffe, dass Sie sich besser fühlen. I hope you are feeling better.

Mein Freund hat mir deine/Ihre E-mail Adresse gegeben. My friend gave me your e-mail address.

Ich würde gerne wissen... I would like to know...

Es freut mich sehr zu hören, dass ... I'm glad to hear that...

Vielen Dank für deine/Ihre schnelle Rückantwort. Thank you very much for your quick response.

Concluding the Letter

Unlike in English, there is no comma after a concluding expression in German.

As in English, your name can be preceded by a possessive adjective:

You can use:

• Dein(e) -> if you are close to this person. Deine if you are female
• Ihr(e) -> if you have a formal relationship with the person. Ihre if you are female.

Some other concluding expressions include: 

• Grüße aus ... (city where you're from)
• Viele Grüße
• Liebe Grüße
• Viele Grüße und Küsse
• Alles Liebe
• Ciau (more for E-mail, postcards)
• Mach's gut (E-mail, postcards)
• Mit besten Grüßen
• Mit herzlichen Grüßen
• Freundliche Grüße
• Mit freundlichem Gruß

Avoid writing Hochachtungsvoll or any form thereof—it sounds very old-fashioned and stilted.

E-mail Lingo

Some people love it; others despise it. Either way, e-mail jargon is here to stay and helpful to know. Here are a few of the most common German ones.

• mfg - Mit freundlichen Grüßen
• vg - Viele Grüße
• ld - Lieb' Dich
• lg - Liebe Grüße
• gn8 - Gute Nacht
• hdl - Hab dich lieb

On the Envelope

All names, whether it be people or a business should be addressed in the accusative . That's because you are either writing it " An (to)…." someone or it is simply implied.

• An Frau/Herr…
• Frau/Herrn…
• An die Firma (company)...
• How to Write Personal Letters in German
• How to Address Someone in German Properly
• How to Speak Business German
• How to Use the Conditional Tense in German
• Learning German "Give and Take" - "Geben, Nehmen"
• Formal and Informal German Greetings
• The Many Meanings of 'Bitte' in German
• How to Say Thank You and You're Welcome in German
• Capitalization in German
• The German Word 'ihr' Is an Article and a Pronoun
• Learning the Birthday Song in German
• German Verbs: How to Recognize the German Subjunctive I, II
• German Phrasebook: In the Classroom
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